Agenda 09/09/2014 Item #16E 5 9/9/2014 16.E.5.
EXECUTIVE SUMMARY
Recommendation to award Request for Proposal 14-6219 Full Service Auctioneer
to Atkinson Realty and Auction, Inc.
OBJECTIVE: To hire a firm to conduct annual on-site auctions and on-line auctions for the
disposal of County surplus property.
CONSIDERATIONS: Request for Proposal (RFP) 14-6219 for auction services was posted on
April 24, 2014. One hundred and thirteen (113) email announcements were sent; twenty four
(24) solicitations were downloaded; and, three (3) proposals were received by the due date of
May 22, 2014. On June 16, 2014 the selection committee met; after deliberations, the
committee ranked the companies that provided both on-line and traditional services (two firms
submitted proposals for both on-line and traditional auction services: Atkinson Realty and
Auction Inc and Gamer and Associates Auctioneers. On August 12, 2014, the Selection
Committee reconvened to rank the three companies (Atkinson Realty and Auction, Gamer &
Associates Auctioneers and Interschola who offered Internet Services). The committee
unanimously selected Atkinson Realty and Auction, Inc., by consensus, to perform traditional
and Internet auctions for an initial one (1) year with three (3) one year renewal periods.
Atkinson Realty and Auction Inc. had a similar contract in place with the County for the previous
four years at a seventeen (17%) percent commission rate, and performed satisfactorily.
Atkinson Realty and Auction, Inc. offered the County the following rate structure in their
proposal:
Auction Gross:Belles A#ktnson'.
Commission Rate
Less than$5,000 .06
$5,000–100,000 .08
Above $100,000–250,000 .10
Above $250,000–500,000 .14
Above $500,000 .16
Staff recommends the award of RFP 14-6219 Full Service Auctioneer to Atkinson Reality and
Auction, Inc.
FISCAL IMPACT: Historically, the annual gross income for Collier County auction sales has
been approximately $300,000 on average for the past three (3) years. The auctioneer
commission is paid from the gross auction revenues, and, net sales revenues are returned to
the General Fund or Enterprise Fund that paid for the acquisition of the asset.
GROWTH MANAGEMENT: There is no impact to the Growth Management Plan related to this
action.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
RECOMMENDATION: That the Board of County Commissioners approves the award of
Request for Proposal 14-6219 Full Service Auctioneer to Atkinson Realty and Auction, Inc.
PREPARED BY: Tracey Payne, Procurement Operations Manager
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.5.
Item Summary: Recommendation to approve the award of Request for Proposal 14-6219
Full Service Auctioneer to Atkinson Realty and Auction, Inc.
Meeting Date: 9/9/2014
Prepared By
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services,Purchasing&General Services
8/5/2014 6:57:59 AM
Submitted by
Title: Director-Purchasing/General Services,Purchasing&General Services
Name: MarkiewiczJoanne
8/5/2014 6:58:00 AM
Approved By
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services,Purchasing&General Services
Date: 8/5/2014 9:56:11 AM
Name: PayneTracey
Title: Manager-Procurement, Purchasing&General Services
Date: 8/5/2014 10:41:37 AM
Name: pochopinpat
Title: Administrative Assistant, Administrative Services Division
Date: 8/5/2014 11:59:11 AM
Name: CummingsRhonda
Title: Procurement Specialist,Purchasing&General Services
Date: 8/5/2014 12:40:13 PM
Name: JohnsonScott
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9/9/2014 16.E.5.
Title:Manager-Procurement,Purchasing&General Services ^
Date: 8/5/2014 1:16:09 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 8/13/2014 2:57:08 PM
Name: PriceLen
Title: Administrator-Administrative Services,Administrative Services Division
Date: 8/28/2014 10:21:34 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/28/2014 11:57:01 AM
Name: KimbleSherry
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 8/28/2014 5:44:28 PM
Name: OchsLeo
Title: County Manager,County Managers Office
Date: 8/30/2014 1:11:08 PM
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REQUEST FOR PROPOSAL
Colt County
Adrr Services Division
Purchasing
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
Solicitation 14-6219
Full Service Auctioneer
Rhonda Cummings, CPPB, Procurement Strategist
(239) 252-8941 (Telephone)
(239) 252-6700(Fax)
rhondacummings @colliergov.net(Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this document
made by the Vendor may be grounds for rejection of proposal, cancellation of any subsequent award, or any
other legal remedies available to the Collier County Government.
Ptacha ing Oepatr e!t•3327 Tamiami Trail East•Naples,Florida 34112.4901•www.coliiergov.neUpurchasing
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Table of Contents
n
LEGAL NOTICE 3
EXHIBIT I:SCOPE OF WORK,SPECIFICATIONS AND RESPONSE FORMAT 4
REFERENCE FORM 16
EXHIBIT II:GENERAL RFP INSTRUCTIONS 18
EXHIBIT III:COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 22
EXHIBIT IV:ADDITIONAL TERMS AND CONDITIONS FOR RFP 26
ATTACHMENT 1:VENDOR'S NON-RESPONSE STATEMENT 35
ATTACHMENT 2:VENDOR CHECK LIST 36
ATTACHMENT 3:CONFLICT OF INTEREST AFFIDAVIT 37
ATTACHMENT 4:VENDOR DECLARATION STATEMENT 38
ATTACHMENT 5:AFFIDAVIT FOR CLAIMING STATUS AS A LOCAL BUSINESS 40
ATTACHMENT 6:IMMIGRATION AFFIDAVIT CERTIFICATION 41
ATTACHMENT 7:VENDOR SUBSTITUTE W—9 42
ATTACHMENT 8:INSURANCE AND BONDING REQUIREMENTS ERROR! BOOKMARK NOT DEFINED.
14-6219 Full Service Auctioneer
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County Cr 7er
Administrative Services Division
Puralasing
Legal Notice
Sealed Proposals to provide Full Service Auctioneer will be received until 2:30 PM Naples local time,
on May 22, 2014 at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E,
Naples, FL 34112.
Solicitation
14-6219 Full Service Auctioneer
Services to be provided may include, but not be limited to the following: traditional and Internet
based auction services.
All statements shall be made upon the official proposal form which may be obtained on the Collier
County Purchasing Department Online Bidding System website: www.collieroov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin, disability
or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Director, Procurement Services
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliergov.net/purchasinq and in the Lobby of Purchasing Building "G", Collier County
Government Center on 4/24/2014.
Pun Purolasing Depa nei•3301 Termini Trail East•Naples.Florida 34112*www.cobiergov.netJpurchasirig
14-6219 Full Service Auctioneer
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Exhibit I: Scope of Work, Specifications and Response Format
n
As requested by the Collier County Purchasing Department (hereinafter, the "Division or
Department"), the Collier County Board of County Commissioners Purchasing Department
(hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP")with the intent of
obtaining proposals from interested and qualified Consultants in accordance with the terms,
conditions and specifications stated or attached. The Consultant, at a minimum, must achieve the
requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded according to
the Board of County Commissioners Purchasing Policy.
Description of Purchase
The Board of County Commissioners seeks proposals to enter into an auctioneer-customer
relationship with a licensed and insured full service (traditional and Internet based sales)
auction company.
Collier County allows other public agencies to participate in this auction bid (i.e. Sheriffs
Office, City of Naples, Naples Airport, Naples Fire Department, etc.). The Auctioneer must
provide a final accounting and itemized sales results, by Agency, within fifteen (15) days after
any auction and provide reports to those agencies as described within this document.
Over the past three years the County has budgeted approximately $160,000 in auction revenue, with
sales continuing to increase as the economy for used equipment and vehicles increases in value.
Since the year 1998, the County has held only one auction per year either in February or
March. The types of items included in past auctions are automobiles, trucks, construction
equipment, tools, lawn equipment, building material, office furniture, office machines and
various miscellaneous items. Sales history for the past years auction are as follows
(conducted by full service Auction Company).
Internet Traditional .
Fiscal Year Total Sales
:.,Sales . :Sales
2014 $55,473 $702,790 $758,263
(as of 4/30/14)
2013 1,000 462,485 463,485
2012 31,436 361,505 392.941
2011 23,560 187,450 211,010
2010 18,730 348,870 367,600
2009 2,715 537,050 539,765
2008 21,260 497,280 518,540
2007 16,200 518,875 535,075
2006 538,747
2005 490,227
Notes:
1. Total sales represent Board of County Commissioner property only.
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It is the intent of the County to retain a highly qualified and experienced auction service
.-� capable of providing the highest net cash return to the County on all items sold through
auctions. To this end, certain qualifications are hereby established which all Proposers must
meet in order to be considered for the contract award:
A. The Auctioneer must be licensed and insured in the State of Florida, and conduct
business in accordance with Florida Statutes, Title XXXII, Chapter 468.
B. Auctioneer must have a minimum of three (3) years experience in conducting public
auction sales of vehicle fleets and equipment for governmental, institutional and/or
corporate customers. Auctioneer must have an Internet site to conduct electronic
auctions.
C. All Auctioneers must have a demonstrated comprehensive understanding in areas
listed in this proposal. Understanding and previous experience is a very essential
criterion in the qualifying process. The County reserves the right to check all references
furnished and consider the responses received in determining the award of this
proposal.
D. The Auctioneer's personnel and management to be utilized in this service requirement
shall be knowledgeable in their area of expertise and have been in business for a
minimum of three years.
E. The County reserves the right to perform investigations as may be deemed necessary
to insure that competent persons will be utilized in the performance of the contract.
F. Services To The Public: The County is not responsible for any Auctioneer services
provided to the public before, during or after the auction. A standard rate sheet listing
the services provided by the Auctioneer to the purchaser with the charge for each
service must be supplied to the prospective purchasers at the time of buyer registration
or before start of sale. The rate sheet must be prominently displayed at the sale site.
Additionally:
G. Buyer Premium: Proposals that include a Buyer's Premium will not be considered.
H. Reservations: The County reserves the right to sell on its own, dispose of, or transfer
to other agencies any items it chooses not to be sold by the Auctioneer. The items to
be sold by the Auctioneer shall be selected at the sole discretion of the County.
I. Dates Of Sale: Dates for all of the County's auctions (traditional and Internet) will be
determined by the County and coordinated with the Auctioneer.
Detailed Scope of Work
The successful firm will provide the following services associated with this contract for
• Traditional Sales and Service: Defined as picking up and transporting property to auction site
determined by County; advertising per County requirements; set up, maintain and tear-down
auction site and property prior to, during and after the event; registration of attendees; conduct
auction; collect revenue from sales; handle license transfers, fees and taxes; and complete record
keeping and reports to the County per requirements. Beginning in April 2014, the County's
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warehouse space for auction related equipment will be severely limited, and therefore items will be
located at various County sites. Auctions may need to occur more often throughout the year.
• Internet Based Sales and Service: Defined as property pick- up for County; transport
property to Auctioneer's warehouse; develop content for sale; advertise/solicit offers using
Internet technology; post results; collect revenue from sales; handle license transfers,fees
and taxes; and complete records and reports to the County per requirements.
The County intends to auction the following classes of material (also referred to as property);
however, additional categories of property may be added in the future:
A. Automobiles F. Equipment, office
B. Trucks G. Supplies of any description
C. Construction Equipment H. Equipment of any description
D. Tools I. Lawn maintenance equipment
E. Furniture, office J. Other miscellaneous items
The successful firm shall be responsible for the following services associated with traditional or
Internet based auction sales:
1. Provide all of the sales and services related to traditional and Internet based auctions with
no additional expense borne by the County, including:
2. Full responsibility for each item from the time the Auctioneer takes custody of each item,
until such time the item has been removed by the buyer from the sale site.
3. Sell all items "as is"without warranty to the highest bidder, regardless of price. The
Auctioneer shall be, at all times, licensed and certified by the State of Florida for auction
services. The Auctioneer shall submit a photographic copy of these licenses with their
proposal.
4. Comply with all federal, state and local laws/regulations governing auctions.
5. Be responsible for the cost associated with transportation and storage of all property to the
warehouse and/or auction site. The vehicles shall be transported by use of tow trucks,
transport truck, roll-back truck or driven under its own power. The use of a tow bar with
one vehicle towing another vehicle is not permitted.
6. Provide all tables, racks, display cases, shelving, Internet hosting, warehouse space,
pictures, etc., suitable for displaying property to be sold. Merchandise must be on display
at least one 24 hours prior to date of sale for viewing by the public for traditional sales; 72
hours prior to date of sale for viewing by the public for Internet sales.
7. Be responsible for obtaining all necessary permits/licenses for each auction event (e.g.,
tent, signs, etc.).
8. Be responsible for all travel, lodging and meal expenses.
9. Provide labor, equipment, trucks, fuel and any other necessary expense to load, transport,
display and sell Collier County property as requested by the Purchasing representative.
10. Provide fee(s) any pre-sale deposit(s), application(s) or license(s)for space or equipment
rental prior to the auction.
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11. Preparation of the site is the sole responsibility of the auctioneer for either traditional or
Internet sales.
12. For Traditional Sales: A written detailed site plan and schedule pertaining to the utilization
of the site must be submitted to the Purchasing contact at least two weeks prior to the
auction and must include:
a) Main point of contact. (Local point of contact necessary).
b) Security, crowd control.
c) Traffic, parking assistance.
d) Trash control, clean up.
e) Point of contact for concessionaires.
f) Description of specific areas to be used (detailed site plan).
g) Schedule of dates and times for set-up, events and close of events.
h) Provide a tent or other equivalent structure with sufficient square footage to cover
the merchandise to be displayed and sold in the traditional sale.
i) Provide security for all Collier County property while in supplier possession. For
traditional sales, a properly-licensed security firm must be on site at all times to
protect all property during the move, while at the sale site and up to the delivery to
the public who has purchased the items.
13. Submit and pay for all publicity, including, but not limited to advertisements, printing and
mailing of brochures to perspective buyers identified by the County. At a minimum, for any
property designated by the Purchasing Representative as having a value of$5,000 or
more, one (1) display advertisement and one (1) classified advertisement must be
published in the Naples Daily News not more than two (2)weeks and not less than one
(1) week prior to the date of the auction.
14. Prepare and provide reports as designated by the Purchasing representative, including a
listing of property assigned to the auctioneer, a customer"sales" catalog, a completed
sales report. All reports must contain the property name, description, model/equipment
numbers, any unique County asset/tracking number(s), approximate value of the property,
and final sale price. Reports must be subtotaled by category sold, totaled, and presented
in Microsoft Excel spreadsheets.
15. Furnish all means of communication/publicity and customer assistance for Internet sales.
Furnish all methods of communication, including, but not limited to public address
system(s), signs, etc., for the traditional sale site. The auctioneer will be responsible to
provide material and labor for furnishing and erecting the auction sign at the sale site.
Collier County Purchasing reserves the right to approve all publicity and signs prior to
posting and distribution.
16. Conduct Internet and traditional merchandise inspection tours with prospective buyers.
• For Motor Vehicle Sales: vehicle titles must be transferred to buyers according to
Florida Department of Motor Vehicles regulations. Any fees or services will be the
sole responsibility of the Auctioneer; Collier County will not accept any additional
fees for this service from the Auctioneer.
• For Traditional Sales: The Auctioneer must collect the proceeds of the sale and
remit the net proceeds to the County representative within two (2) hours after the
sale.
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• For Internet Sales: The Auctioneer must collect the proceeds of the sale, report
gross and net sales by each piece of property sold, and remit the net proceeds to
the Purchasing representative within two (2) weeks after the date of the sale.
17. Provide the County with an itemized list of sales results to include:
a) The item/lot number.
b) The item description.
c) The item originating department (if provided by the Purchasing Department).
d) The name and address of the buyer.
e) The actual per item sale price.
f) The payable per item commission.
g) The per item amount remitted to the County.
h) The total amount received from the auction.
Term of Contract
The County reserves the right to award by multiple firms if it is in the County's best interest. The
contract term, if an award(s) is/are made is intended to be for two (2) years with three (3) one (1)
year annual renewal options.
Commissions shall remain firm for the initial term of this contract. Requests for consideration of a
commission adjustment must be made on the contract anniversary date, in writing, to the
Procurement Director. Price adjustments are dependent upon the consumer price index (CPI) over
the past twelve (12) months, budget availability and program manager approval.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes only.
The County reserves the right to adjust this timetable as required during the course of the RFP
process.
Event
Issue Solicitation Notice April 24, 2014
Last Date for Receipt of Written Questions May 13, 2014, 12
Noon, Naples Local
Time
Addendum Issued Resulting from Written Questions or Pre- TBD
Proposal Conference
Solicitation Deadline Date and Time May 22, 2014, 2:30
PM, Naples Local
Time
Anticipated Evaluation of Submittals June, 2014
Anticipated Completion of Contract Negotiations June/July 2014
Anticipated Board of County Commissioner's Contract July 2014
Approval Date
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Response Format
The Vendor understands and agrees to abide by all of the RFP specifications, provisions, terms
and conditions of same, and all ordinances and policies of Collier County. The Vendor further
agrees that if it is awarded a contract, the work will be performed in accordance with the
provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the
guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal that
contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Vendor's approach and ability to meet the County's needs, as stated in this
RFP. All proposals should be presented as described in this RFP in PDF or Microsoft Word
format with Tabs clearly marked. If outlined in this RFP, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below shall be submitted with each proposal and should be submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by tabs.
Failure by a Vendor to include all listed items may result in the rejection of its proposal.
1. Tab I, Executive Summary (15 points)
Provide the following information which does not exceed two (2) pages:
• Acknowledge the scope of work and how the proposer will complete that scope of work.
• Include the primary authorized contact for this contract including name, address, telephone
number, FAX number and email address.
• List all proposed subcontractors who may participate on the auction team.
• Select one of the following:
Service 1: My firm is interested in providing only traditional
auction sales services outlined in this scope of work. (Enter 5 if this is the
only service the firm
is willing to perform)
Service 2: My firm is interested in providing only Internet sales
services outlined in this scope of work. (Enter 5 if this is the
only service the firm
• Provide Internet site address where auctions occur. is willing to perform)
Service 3: My firm is interested in providing both traditional and
Internet sales services outlined in this scope of work. (Enter 15 if the firm
intends to provide
• Provide Internet site address where auctions occur. both traditional and
Internet services)
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Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each firm's information provided in this area:
• The County shall evaluate each of the firm's choice and create a ranking from highest
number of points to lowest number of points.
• The highest number of points (fifteen- 15)will be awarded to the firms who has selected
both Traditional and Internet Services.
• Firms who selected one of the two services will be given five (5) points.
For illustrative purposes only, see chart for an example of how these points would be
distributed among the six proposers.
The Points Awarded by Firm will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the Firm's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
Firm. The Selection Committee may, at their sole discretion modify the points assigned after a
thorough review of the proposal and prior to final ranking by the final Selection Committee.
2. Tab II, Company Overview(20 points)
Provide the following information as identified below:
1. As described in the solicitation document, the vendor must
be licensed and insured in the State of Florida, and
conduct business in accordance with Florida Statutes, Title (Insert ten (10) or
XXXII, Chapter 468. Insert ten (10) if evidence of zero (0))
licensure and insurance is included in the submittal; insert
zero (0) if evidence is not presented.
• Provide evidence of licenses and insurance. If this
evidence of licensure and insurance is not
provided, the County reserves the right to no
longer consider the proposal.
2. Identify how many years the vendor has provided
traditional or Internet auctions under the name of the (number of years)
company.
• Provide evidence of at least three (3) years experience
in conducting public auction sales of vehicle fleets and
equipment for governmental, institutional and/or
corporate customers.
3. Provide the number of Florida "governmental" (State, City, Town,
Police Agency, County, etc.) auctions (traditional or Internet (number of auctions)
based) that were coordinated by the firm from 1/1/2008 -
12/31/13.
• Provide evidence of at least three (3) of those auctions in
terms of brochures, ads, video tape, mailers, Internet site or
other publications.
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4. Provide the overall gross revenue dollars collected by the firm for
the information reported in item#3 above. (gross revenue
dollars)
5. Provide the average number of customers who attended the
events described in item#3. AVG:
6. Indicate if the firm has money / cash handling procedures by
inserting ten (10) if procedures are documented and available and
insert zero (0) if evidence is not documented and presented. (Insert ten (10) or
zero (0))
• Provide evidence of money/cash handling procedures.
TOTAL (Add the responses for items 1 - 7) and place response TOTAL:
in column.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each firm s information provided in this area:
• The County shall total each of the firm's scores and create a ranking from highest total to
lowest total.
• The highest number of points (20) will be awarded to the firm who has the highest total.
• The next highest firm's total will be divided by the highest firm's total which will then be
multiplied by 20 points to determine the firm's Points Awarded. Each subsequent firm's
total will be calculated in the same manner.
• Points awarded will be extended to the first whole number(per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be
distributed among the six proposers.
Firm Name Firm Total Company Points Awarded
Overview Score
Firm ABC 445 20
Firm DEF 435 20
Firm GHI 425 19
Firm JKL 385 17
Firm MNO 385 17
Firm PQR 250 11
The Points Awarded by Firm will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the Firm's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
Firm. The Selection Committee may, at their sole discretion modify the points assigned after a
thorough review of the proposal and prior to final ranking by the final Selection Committee.
3. Tab III, Commission Rate (35 points)
Provide the percentage of commission back to Collier County for all auction services rendered
as identified in the matrix below.
Service 1: Traditional Auction Service Commission Structure: for firms who submitted an
interest in only providing the Traditional Auction Service this commission structure will be
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used to calculate the order of the firm with the lowest auctioner commission to the firm with the
highest commission structure; points will be pre-scored based on a mathematical formula.
Once the apparent highest ranked firm is recommended by the Selection Committee, the
County, in its best interest, reserves the right to negotiate additional terms or commission
rates.
1. Indicate the auctioneer's commission for gross sales from
$0 to $5,000 for equipment and/or vehicles for a single
auction event (as determined by the County project Express as percent in
manager). Express as percent in this format .xx (i.e. .14). this format .xx (i.e.
.14).
2. Indicate the auctioneer's commission for gross sales from
$5,000 to $100,000 for equipment and/or vehicles for a
single auction event (as determined by the County project Express as percent in
manager). Express as percent in this format .xx (i.e. .14). this format .xx (i.e.
.14).
3. Indicate the auctioneer's commission for gross sales from
$100,000 to $250,000 for equipment and/or vehicles for a
single auction event (as determined by the County project Express as percent in
manager). Express as percent in this format .xx (i.e. .14). this format .xx (i.e.
.14).
4. Indicate the auctioneer's commission for gross sales from
$250,000 to $500,000 for equipment and/or vehicles for a
single auction event (as determined by the County project Express as percent in
manager). Express as percent in this format .xx (i.e. .10). this format .xx (i.e.
.10).
5. Indicate the auctioneer's commission for gross sales greater
than $500,000 for equipment and/or vehicles for a single
auction event (as determined by the County project Express as percent in
manager). Express as percent in this format .xx (i.e. .08). this format .xx (i.e.
.08).
Total: Add lines 1 — 5 above and insert total in column to
the right. (add 1 —5 and enter
total)
Service 2: Internet Auction Services for firms who submitted an interest in only providing the Internet
Auction Service this commission structure will be used to calculate the order of the firm with the lowest
auctioner commission to the firm with the highest commission structure; points will be pre-scored based
on a mathematical formula.
Once the apparent highest ranked firm is recommended by the Selection Committee, the County, in its
best interest, reserves the right to negotiate additional terms or commission rates.
1. Indicate the auctioneer's commission for gross sales from $0 to
$5,000 for equipment and/or vehicles for a single auction event
(as determined by the County project manager). Express as Express as percent in
percent in this format.xx(i.e. .14). this format.xx(i.e. .14).
2. Indicate the auctioneer's commission for gross sales from $5,000
to $100,000 for equipment and/or vehicles for a single auction
event (as determined by the County project manager). Express Express as percent in
as percent in this format.xx(i.e. .14). this format.xx(i.e. .14).
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3. Indicate the auctioneer's commission for gross sales from
$100,000 to $250,000 for equipment and/or vehicles for a single
auction event (as determined by the County project manager). Express as percent in
Express as percent in this format.xx(i.e. .14). this format.xx(i.e. .14).
4. Indicate the auctioneer's commission for gross sales from
$250,000 to $500,000 for equipment and/or vehicles for a
single auction event (as determined by the County project Express as percent in
manager). Express as percent in this format .xx (i.e. .10). this format .xx (i.e.
.10).
5. Indicate the auctioneer's commission for gross sales greater
than $500,000 for equipment and/or vehicles for a single
auction event (as determined by the County project Express as percent in
manager). Express as percent in this format .xx (i.e. .08). this format .xx (i.e.
.08).
Total: Add lines 1 — 5 above and insert total in column to
the right. (add 1 —5 and enter
total)
Service 3: Traditional and Internet Auction Services for firms who submitted an interest in only
providing both the Traditional and Internet Auction Service this commission structure will be used to
calculate the order of the firm with the lowest auctioner commission to the firm with the highest
commission structure; points will be pre-scored based on a mathematical formula.
Once the apparent highest ranked firm is recommended by the Selection Committee, the County, in its
best interest, reserves the right to negotiate additional terms or commission rates.
1. Indicate the auctioneer's commission for gross sales from $0 to
$5,000 for equipment and/or vehicles for a single auction event
(as determined by the County project manager). Express as Express as percent in
percent in this format.xx (i.e. .14). this format.xx(i.e. .14).
2. Indicate the auctioneer's commission for gross sales from $5,000
to $100,000 for equipment and/or vehicles for a single auction
event (as determined by the County project manager). Express Express as percent in
as percent in this format .xx(i.e. .14). this format.xx(i.e. .14).
3. Indicate the auctioneer's commission for gross sales from
$100,000 to $250,000 for equipment and/or vehicles for a single
auction event (as determined by the County project manager). Express as percent in
Express as percent in this format.xx(i.e. .14). this format.xx(i.e. .14).
4. Indicate the auctioneer's commission for gross sales from
$250,000 to $500,000 for equipment and/or vehicles for a
single auction event (as determined by the County project Express as percent in
manager). Express as percent in this format .xx (i.e. .10). this format .xx (i.e.
.10).
5. Indicate the auctioneer's commission for gross sales greater
than $500,000 for equipment and/or vehicles for a single
auction event (as determined by the County project Express as percent in
manager). Express as percent in this format .xx (i.e. .08). this format .xx (i.e.
.08).
Total: Add lines 1 — 5 above and insert total in column to
the right. (add 1 —5 and enter
total)
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Within each Service Area described above and prior to the Selection Committee reviewing
proposals, the following methodology will be applied to each firm's information provided in this
area:
• The County shall total each of the firm's total and create a ranking from lowest total to
highest total.
• By Service Area, the highest number of points (35) will be awarded to the firm who has the
lowest total.
• The next lowest firm's total will be divided by the lowest firm's total which will then be
multiplied by 35 points to determine the firm's Points Awarded. Each subsequent firm's
total will be calculated in the same manner.
• Points awarded will be extended to the first whole number (per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be
distributed among the six proposers.
Firm Name Firm Total Commission Points Awarded
Score
Firm ABC .10 35
Firm DEF .12 29
Firm GHI .12 29
Firm JKL .17 21
Firm MNO .20 18
Firm PQR .25 14
The Points Awarded by Firm will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the Firm's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
Firm. The Selection Committee may, at their sole discretion modify the points assigned after a
thorough review of the proposal and prior to final ranking by the final Selection Committee.
4. Tab VI, References (20 points)
The County requests that the firm submits complete references from current or former clients.
In order for the firm to be awarded any points for this tab, the County requests that the firm
submits five (5) completed reference forms from clients whose projects are of a similar nature
to this solicitation as a part of their proposal. The County will only use the methodology
calculations for the first five (5) references (only) submitted by the firm in their proposal.
References marked with letters or words (i.e. N/A) in one of the ten items will be scored "0"
points for a response.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each firm s information provided in this area:
• The County shall total each of the firm's reference scores and create a ranking from
highest number of points to lowest number of points.
• The highest number of points (20) will be awarded to the firm r who has the highest
reference score.
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• The firm's reference score will be divided by the highest firm's reference score which will
then be multiplied by 20 points to determine the firm's Points Awarded. Each subsequent
firm's reference score will be calculated in the same manner.
• Points awarded will be extended to the first whole number (per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be
distributed among the six proposers.
Firm Name Firm Total Reference Points Awarded
Score
Firm ABC 445 20
Firm DEF 435 20
Firm GHI 425 19
Firm JKL 385 17
Firm MNO 385 17
Firm PQR 250 11
The Points Awarded by Firm will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the Firm's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
Firm. The Selection Committee may, at their sole discretion modify the points assigned after a
thorough review of the proposal and prior to final ranking by the final Selection Committee.
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cattier cry
Ae Sew av an
urhang
Reference Form
Solicitation: 14-6219 Full Service Auctioneer
Reference Questionaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name: Company:
(Evaluator completing reference questionaire) (Evaluator's Company completing reference)
Email: FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to
be used in the selection of firms to perform this project. The Name of the Company listed in the Subject above
has listed you as a reference for which they believe may provide accurate information relating to the company.
Please rate each criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were
very confident and 1 representing that you were very unconfident. If you do not have sufficient knowledge of past
performance in a particular area, leave it blank and this item will be calculated as a "0" to the total reference
score.
Project Completed: Date Completed:
Item Citeria Score
1 Ability to manage the auction costs.
2 Ability to maintain auction schedule.
3 Quality of work.
4 Quality of consultative advice provided on auctions.
5 Professionalism and ability to manage personnel.
6 Project execution.
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL(Add Items 1 -10)
Please FAX this completed survey to: By
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5. Tab V, Other Attachments
• Attachment 2: Vendor Check List
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Vendor Declaration Statement
• Attachment 5: Affidavit for Claiming Status as a Local Business
• Attachment 6: Immigration Affidavit Certification
• Attachment 7: Vendor Substitute W-9
• Attachment 8: Insurance and Bonding Requirements
• Other: signed addenda, promotional materials, etc.
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Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Purchasing Department Online Bidding
System website: www.colliergov.net/bid. Vendors must clearly understand that the only official
answer or position of the County will be the one stated on the Collier County Purchasing
Department Online Bidding System website. For general questions, please call the referenced
Procurement Strategist noted on the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding this RFP with all prospective Vendors having an equal
opportunity to hear and participate. Oral questions will receive oral responses, neither of which will
be official, nor become part of the RFP. Only written responses to written questions will be
considered official, and will be included as part of this RFP as an addendum.
All prospective Vendors are strongly encouraged to attend, as, this will usually be the only pre-
proposal conference for this solicitation. If this pre-proposal conference is denoted as "mandatory",
prospective Vendors must be present in order to submit a proposal response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the
RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Vendor if the Vendor discovers any ambiguity, conflict,
discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist,
noted herein, of such error in writing and request modification or clarification of the document prior
to submitting the proposal. The Procurement Strategist will make modifications by issuing a written
revision and will give written notice to all parties who have received this RFP from the Purchasing
Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Vendor in the preparation of
its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in
any discussions, negotiations, or, if applicable, any protest procedures.
6. Delivery of Proposals
All proposals are to be delivered before 2:30 PM, Naples local time, on or before April 21, 2014
to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Rhonda Cummings, Procurement Strategist
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The County does not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and/or time indicated, or to an incorrect address by
Consultant's personnel or by the Consultant's outside carrier. However, the Procurement
Director, or designee, reserves the right to accept proposals received after the posted close
time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which may
include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS
or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Vendors must submit one (1) paper copy clearly labeled "Master," and five (5) disks
(CD's/DVD's) with one copy of the proposal on each disk in Word, Excel or PDF. List the
Solicitation Number and Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Vendor makes their request in writing to
the County prior to the time set for the closing of Proposals. All proposals shall be valid for a
period of one hundred eighty (180) days from the submission date to accommodate evaluation
and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for this
�-. procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier
County Purchasing Policy.
The County may, as it deems necessary, conduct discussions with qualified Vendors determined
to be in contention for being selected for award for the purpose of clarification to assure full
understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
The County's procedure for selecting is as follows:
1. The County Manager or designee shall appoint a Selection Committee to review all proposals
submitted.
2. Request for Proposals issued.
3. Subsequent to the closing of proposals, the Procurement Strategist will review the proposals
received and verify whether each proposal appears to be minimally responsive to the
requirements of the published RFP.
4. Meetings will be open to the public and the Procurement Strategist shall publicly post prior
notice of such meeting in the lobby of the Purchasing Building.
5. The committee members will review each Proposal individually and score each proposal
based on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Procurement Strategist will post a
notice announcing the date, time and place of the first committee meeting. Said notice shall
be posted in the lobby of the Purchasing Building not less than three (3) working days prior to
the meeting. The Procurement Strategist will also post prior notice of all subsequent
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committee meetings and shall endeavor to post such notices at least one (1) day in advance of
all subsequent meetings.
7. The committee will compile individual rankings, based on the evaluation criteria as stated
herein, for each proposal to determine committee recommendations. The committee may at
their discretion, schedule presentations or demonstrations from the top-ranked firm(s), make
site visits, and obtain guidance from third party subject matter experts. The final
recommendation will be decided based on review of scores and consensus of committee.
The County reserves the right to withdraw this RFP at any time and for any reason, and to issue
such clarifications, modifications, and/or amendments as it may deem appropriate.
Receipt of a proposal by the County or a submission of a proposal to the County offers no rights
upon the Vendor nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental approvals.
Proposals which include provisions requiring the granting of zoning variances shall not be
considered.
10. References
The County reserves the right to contact any and all references pertaining to this solicitation and
related proposal.
11. Proposal Selection Committee and Evaluation Factors
The County Manager shall appoint a Selection Committee to review all proposals submitted. The
factors to be considered in the evaluation of proposal responses are listed below.
Tab I, Executive Summary 15
Tab II, Company Overview 20
Tab III, Auctioneer Commission Rate 35
Tab IV, References 20
Local Vendor Preference 10
TOTAL
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with
the lowest paid dollars by Collier County to the vendor(as obtained from the County's financial
system) within the last five (5) years will receive the higher individual ranking. If there is a multiple
firm tie in either individual scoring or final ranking, the firm with the lowest volume of work shall
receive the higher ranking, the firm with the next lowest volume of work shall receive the next
highest ranking and so on.
12.Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any or all
proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by
Collier County to accept the proposal which in the judgment of the County is deemed the most
advantageous for the public and the County of Collier.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind,
may be cause for rejection. In the event of default of the successful Vendor, or their refusal to
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enter into the Collier County contract, the County reserves the right to accept the proposal of any
other Vendor or to re-advertise using the same or revised documentation, at its sole discretion.
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Exhibit Ill: Collier County Purchase Order Terms and Conditions
1. Offer regulations. Risk of loss of any goods
This offer is subject to cancellation by the sold hereunder shall transfer to the
COUNTY without notice if not accepted by COUNTY at the time and place of
VENDOR within fourteen (14) days of delivery; provided that risk of loss prior
issuance. to actual receipt of the goods by the
COUNTY nonetheless remain with
2. Acceptance and Confirmation VENDOR.
This Purchase Order (including all b) No charges will be paid by the COUNTY
documents attached to or referenced for packing, crating or cartage unless
therein) constitutes the entire agreement otherwise specifically stated in this
between the parties, unless otherwise Purchase Order. Unless otherwise
specifically noted by the COUNTY on the provided in Purchase Order, no invoices
face of this Purchase Order. Each delivery shall be issued nor payments made
of goods and/or services received by the prior to delivery. Unless freight and
COUNTY from VENDOR shall be deemed to other charges are itemized, any
be upon the terms and conditions contained discount will be taken on the full amount
in this Purchase Order. of invoice.
c) All shipments of goods scheduled on the
No additional terms may be added and same day via the same route must be
Purchase Order may not be changed except consolidated. Each shipping container
by written instrument executed by the must be consecutively numbered and
COUNTY. VENDOR is deemed to be on marked to show this Purchase Order
notice that the COUNTY objects to any number. The container and Purchase
additional or different terms and conditions Order numbers must be indicated on bill
contained in any acknowledgment, invoice of lading. Packing slips must show
or other communication from VENDOR, Purchase Order number and must be n
notwithstanding the COUNTY'S acceptance included on each package of less than
or payment for any delivery of goods and/or container load (LCL) shipments and/or
services, or any similar act by VENDOR. with each car load of equipment. The
COUNTY reserves the right to refuse or
3. Inspection return any shipment or equipment at
All goods and/or services delivered VENDOR'S expense that is not marked
hereunder shall be received subject to the with Purchase Order numbers.
COUNTY'S inspection and approval and VENDOR agrees to declare to the
payment therefore shall not constitute carrier the value of any shipment made
acceptance. All payments are subject to under this Purchase Order and the full
adjustment for shortage or rejection. All invoice value of such shipment.
defective or nonconforming goods will be d) All invoices must contain the Purchase
returned pursuant to VENDOR'S instruction Order number and any other specific
at VENDOR'S expense. information as identified on the
Purchase Order. Discounts of prompt
To the extent that a purchase order requires payment will be computed from the date
a series of performances by VENDOR, the of receipt of goods or from date of
COUNTY prospectively reserves the right to receipt of invoices, whichever is later.
cancel the entire remainder of the Purchase Payment will be made upon receipt of a
Order if goods and/or services provided proper invoice and in compliance with
early in the term of the Purchase Order are Chapter 218, Fla. Stats., otherwise
non-conforming or otherwise rejected by the known as the "Local Government
COUNTY. Prompt Payment Act," and, pursuant to
4. Shipping and Invoices the Board of County Commissioners
a) All goods are FOB destination and must Purchasing Policy.
be suitably packed and prepared to
secure the lowest transportation rates 5. Time Is Of the Essence
and to comply with all carrier •'■
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Time for delivery of goods or performance of the Occupational Health and Safety Act, the
services under this Purchase Order is of the Federal Transportation Act and the Fair
essence. Failure of VENDOR to meet Labor Standards Act, as well as any law or
delivery schedules or deliver within a regulation noted on the face of the Purchase
reasonable time, as interpreted by the Order.
COUNTY in its sole judgment, shall entitle
the COUNTY to seek all remedies available 9. Advertising
to it at law or in equity. VENDOR agrees to No VENDOR providing goods and services
reimburse the COUNTY for any expenses to the COUNTY shall advertise the fact that
incurred in enforcing its rights. VENDOR it has contracted with the COUNTY for
further agrees that undiscovered delivery of goods and/or services, or appropriate or
nonconforming goods and/or services is not make use of the COUNTY'S name or other
a waiver of the COUNTY'S right to insist identifying marks or property without the
upon further compliance with all prior written consent of the COUNTY'S
specifications. Purchasing Department.
6. Changes
The COUNTY may at any time and by 10. Indemnification
written notice make changes to drawings VENDOR shall indemnify and hold harmless
and specifications, shipping instructions, the COUNTY from any and all claims,
quantities and delivery schedules within the including claims of negligence, costs and
general scope of this Purchase Order. expenses, including but not limited to
Should any such change increase or attorneys' fees, arising from, caused by or
decrease the cost of, or the time required for related to the injury or death of any person
performance of the Purchase Order, an (including but not limited to employees and
equitable adjustment in the price and/or agents of VENDOR in the performance of
delivery schedule will be negotiated by the their duties or otherwise), or damage to
COUNTY and VENDOR. Notwithstanding property (including property of the COUNTY
the foregoing, VENDOR has an affirmative or other persons), which arise out of or are
obligation to give notice if the changes will incident to the goods and/or services to be
decrease costs. Any claims for adjustment provided hereunder.
by VENDOR must be made within thirty (30)
days from the date the change is ordered or 11. Warranty of Non-Infringement
within such additional period of time as may VENDOR represents and warrants that all
be agreed upon by the parties. goods sold or services performed under this
Purchase Order are: a) in compliance with
7. Warranties applicable laws; b) do not infringe any
VENDOR expressly warrants that the goods patent, trademark, copyright or trade secret;
and/or services covered by this Purchase and c) do not constitute unfair competition.
Order will conform to the specifications,
drawings, samples or other descriptions VENDOR shall indemnify and hold harmless
furnished or specified by the COUNTY, and the COUNTY from and against any and all
will be of satisfactory material and quality claims, including claims of negligence, costs
production, free from defects and sufficient and expense, including but not limited to
for the purpose intended. Goods shall be attorneys' fees, which arise from any claim,
delivered free from any security interest or suit or proceeding alleging that the
other lien, encumbrance or claim of any third COUNTY'S use of the goods and/or
party. These warranties shall survive services provided under this Purchase Order
inspection, acceptance, passage of title and are inconsistent with VENDOR'S
payment by the COUNTY. representations and warranties in section 11
(a).
8. Statutory Conformity
Goods and services provided pursuant to If any claim which arises from VENDOR'S
this Purchase Order, and their production breach of section 11 (a) has occurred, or is
and transportation shall conform to all likely to occur, VENDOR may, at the
applicable laws, including but not limited to COUNTY'S option, procure for the COUNTY
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the right to continue using the goods or or threatens to delay timely performance of n
services, or replace or modify the goods or this Purchase Order, VENDOR shall
services so that they become non-infringing, immediately give notice thereof, including all
(without any material degradation in relevant information with respects to what
performance, quality, functionality or steps VENDOR is taking to complete
additional cost to the COUNTY). delivery of the goods and/or services to the
COUNTY.
12. Insurance Requirements
The VENDOR, at its sole expense, shall 15. Assignment
provide commercial insurance of such type VENDOR may not assign this Purchase
and with such terms and limits as may be Order, nor any money due or to become due
reasonably associated with the Purchase without the prior written consent of the
Order. Providing and maintaining adequate COUNTY. Any assignment made without
insurance coverage is a material obligation such consent shall be deemed void.
of the VENDOR. All insurance policies shall
be executed through insurers authorized or 16. Taxes
eligible to write policies in the State of Goods and services procured subject to this
Florida. Purchase Order are exempt from Florida
sales and use tax on real property, transient
13. Compliance with Laws rental property rented, tangible personal
In fulfilling the terms of this Purchase Order, purchased or rented, or services purchased
VENDOR agrees that it will comply with all (Florida Statutes, Chapter 212), and from
federal, state, and local laws, rules, codes, federal excise tax.
and ordinances that are applicable to the
conduct of its business. By way of non- 17. Annual Appropriations
exhaustive example, this shall include the The COUNTY'S performance and obligation
American with Disabilities Act and all to pay under this Purchase Order shall be
prohibitions against discrimination on the contingent upon an annual appropriation of n
basis of race, religion, sex creed, national funds.
origin, handicap, marital status, or veterans'
status. Further, VENDOR acknowledges 18. Termination
and without exception or stipulation shall be This Purchase Order may be terminated at
fully responsible for complying with the any time by the COUNTY upon 30 days
provisions of the Immigration Reform and prior written notice to the VENDOR. This
Control Act of 1986 as located at 8 U.S.C. Purchase Order may be terminated
1324, et seq. and regulations relating immediately by the COUNTY for breach by
thereto, as either may be amended. Failure VENDOR of the terms and conditions of this
by the awarded firm(s) to comply with the Purchase Order, provided that COUNTY has
laws referenced herein shall constitute a provided VENDOR with notice of such
breach of the award agreement and the breach and VENDOR has failed to cure
County shall have the discretion to within 10 days of receipt of such notice.
unilaterally terminate said agreement
immediately. Any breach of this provision 19. General
may be regarded by the COUNTY as a a) This Purchase Order shall be governed
material and substantial breach of the by the laws of the State of Florida. The
contract arising from this Purchase Order. venue for any action brought to
specifically enforce any of the terms and
14. Force Majeure conditions of this Purchase Order shall
Neither the COUNTY nor VENDOR shall be be the Twentieth Judicial Circuit in and
responsible for any delay or failure in for Collier County, Florida
performance resulting from any cause b) Failure of the COUNTY to act
beyond their control, including, but without immediately in response to a breach of
limitation to war, strikes, civil disturbances this Purchase Order by VENDOR shall
and acts of nature. When VENDOR has not constitute a waiver of breach.
knowledge of any actual or potential force Waiver of the COUNTY by any default
majeure or other conditions which will delay by VENDOR hereunder shall not be
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deemed a waiver of any subsequent 112.061, Per Diem and Travel
default by VENDOR. Expenses for Public Officers, employees
c) All notices under this Purchase Order and authorized persons.
shall be sent to the respective e) In the event of any conflict between or
addresses on the face page by certified among the terms of any Contract
mail, return receipt requested, by Documents related to this Purchase
overnight courier service, or by personal Order, the terms of the Contract
delivery and will be deemed effective Documents shall take precedence over
upon receipt. Postage, delivery and the terms of the Purchase Order. To the
other charges shall be paid by the extent any terms and /or conditions of
sender. A party may change its address this Purchase Order duplicate or overlap
for notice by written notice complying the Terms and Conditions of the
with the requirements of this section. Contract Documents, the provisions of
d) The Vendor agrees to reimbursement of the Terms and/or Conditions that are
any travel expenses that may be most favorable to the County and/or
associated with this Purchase Order in provide the greatest protection to the
accordance with Florida Statute Chapter County shall govern.
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Exhibit IV: Additional Terms and Conditions for RFP
1. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Vendor shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify"For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth
in the Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Vendor has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Vendor must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide
satisfactory evidence of financial responsibility for such obligations. All self-insured retentions or
deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Vendor and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Vendor. The Vendor shall also
notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Vendor
from its insurer and nothing contained herein shall relieve Vendor of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Vendor
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hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to the full
extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such
coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to reimburse the
County for such costs within thirty (30) days after demand, the County has the right to offset these
costs from any amount due Vendor under this Agreement or any other agreement between the
County and Vendor. The County shall be under no obligation to purchase such insurance, nor shall it
be responsible for the coverage(s) purchased or the insurance company or companies used. The
decision of the County to purchase such insurance coverage(s) shall in no way be construed to be a
waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of
the Vendor to provide the County with such renewal certificate(s) shall be considered justification for
the County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
3. Additional Items and/or Services
Additional items and/or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
4. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for 50% or more of the solicitation amount for said work.
5. County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Vendor's facilities/project site
during and after each work assignment the Vendor is performing.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Vendor shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this
contract is available upon request. The County will not be obligated to sign any contracts,
maintenance and/or service agreements or other documents provided by the Vendor.
7. Payment Method
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Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk(a collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services
as part of this agreement.
Payment methods include:
• Traditional—payment by check, wire transfer or other cash equivalent.
• Standard —payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard),and as such, is
cognizant of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County's credit card for transactions relating to this solicitation. The County will entertain
bids clearly stating pricing for standard payment methods. An additional separate discounted price
for traditional payments may be provided at the initial bid submittal if it is clearly marked as an
"Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within
the fiscal year the work was performed. (County's fiscal year is October 1 - September 30.)
Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment)
unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt
and approval of invoices submitted on the date of services or within six (6) months after completion
of contract. Any untimely submission of invoices beyond the specified deadline period is subject to
non-payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of
the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off-set the amount owed to the County by applying the
amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
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Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and/or reduce an appropriate amount of
any payment for work not performed or for unsatisfactory performance of Contractual requirements.
8. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Vendor's work operations. This
provision is non-negotiable by any department and/or Vendor.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
9. Licenses
The Vendor is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to
all applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any
kind. Additionally, copies of the required licenses must be submitted with the proposal
response indicating that the entity proposing, as well as the team assigned to the County
account, is properly licensed to perform the activities or work included in the contract
documents. Failure on the part of any Vendor to submit the required documentation may be
grounds to deem Vendor non-responsive. A Vendor, with an office within Collier County is also
required to have an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain "active" in Collier
County.
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at(239) 252-2431, 252-2432 or 252-2909. Questions
regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-
2477.
10. Principals/Collusion
By submission of this Proposal the undersigned, as Vendor, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into;
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that this Proposal is made without connection with any person, company or parties making a
Proposal, and that it is in all respects fair and in good faith without collusion or fraud.
11. Relation of County
It is the intent of the parties hereto that the Vendor shall be legally considered an independent
Vendor, and that neither the Vendor nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Vendor, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
12.Termination
Should the Vendor be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be
sole judge of non-performance.
13. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to
final Board approval, no firm or their agent shall contact any other employee of Collier County in
reference to this Proposal, with the exception of the Procurement Director or his designee(s). Failure
to abide by this provision may serve as grounds for disqualification for award of this contract to the
firm.
14. Public Records Compliance
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including
specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes,
rules, regulations and requirements of any governmental agencies.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response shall
be required to provide same within five (5) days upon notification of selection for award. If the firm
cannot provide the document within the referenced timeframe, the County reserves the right to award
to another firm.
16. Single Proposal
Each Vendor must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as
a primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-
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consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
consultant to any other firm or firms submitting under the same RFP.All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration.
In addition, consultants that have participated and/or will participate in the development of
scope, background information or oversight functions on this project are precluded from
submitting a Proposal as either a prime or sub- consultant.
17. Survivability
Bids (RFPs): The Contractor agrees that any Work Order/Purchase Order that extends beyond the
expiration date of Solicitation 14-6219 resultant of this solicitation will survive and remain subject to
the terms and conditions of that Agreement until the completion or termination of any Work
Order/Purchase Order.
18. Protest Procedures
Any actual or prospective Vendor to a Request for Proposal, who is aggrieved with respect to the
former, shall file a written protest with the Procurement Director prior to the due date for acceptance
of proposals. All such protests must be filed with the Procurement Director no later than 11:00 a.m.
Collier County time on the final published date for the acceptance of the Request for Proposals.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays
and Thursdays. Any actual or prospective respondent who desires to formally protest the
recommended contract award must file a notice of intent to protest with the Procurement Director
^ within two (2) calendar days (excluding weekends and County holidays) of the date that the
recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the
"Protest Policy" is available at the office of the Procurement Director.
19. Public Entity Crime
A person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity
for the construction or repair of a public building or public work; may not submit bids, proposals, or
replies on leases of real property to a public entity; may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity; and may not
transact business with any public entity in excess of the threshold amount provided in s. 287.017 for
CATEGORY TWO for a period of 36 months following the date of being placed on the convicted
vendor list.
20. Security and Background Checks
If required, Vendor/Contractor/ Proposer shall be responsible for the costs of providing background
checks by the Collier County Facilities Management Department, and drug testing for all employees
that shall provide services to the County under this Agreement. This may include, but not be limited
to, checking federal, state and local law enforcement records, including a state and FBI fingerprint
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check, credit reports, education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them available to the
County for at least four(4) years.
21. Conflict of Interest
Vendor shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review
and does not in and of itself disqualify a firm from consideration. These disclosures are intended to
identify and or preclude conflict of interest situations during contract selection and execution.
22. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by
the individual, firm, and/or any employee of the firm from contact with County staff for a specified
period of time; b. Prohibition by the individual and/or firm from doing business with the County for a
specified period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c.
immediate termination of any contract held by the individual and/or firm for cause.
23. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-
based means of verifying employment eligibility of workers in the United States; it is not a substitute
for any other employment eligibility verification requirements. The program will be used for Collier
County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including professional
services and construction services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Vendors/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the vendor's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of
the fully executed E-Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E-Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder/Vendor does not comply with providing both the acceptable E-Verify evidence and the
executed affidavit the bidder's/vendor's proposal may be deemed non-responsive.
Additionally, vendors shall require all subcontracted vendors to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
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For additional information regarding the Employment Eligibility Verification System (E-Verify) program
visit the following website: http://www.dhs.gov/E-Verify. It shall be the vendor's responsibility to
familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and
with the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the
laws referenced herein or the provisions of this affidavit shall constitute a breach of the award
agreement and the County shall have the discretion to unilaterally terminate said agreement
immediately.
24. Collier County Local Preference Policy
Collier County provides an incentive to local business to enhance the opportunities of local
businesses in the award of County contracts. In the evaluation of proposals, the County rewards
Vendors for being a local business by granting a ten (10) points incentive in the evaluation criterion
points.
Local business means the vendor has a current Business Tax Receipt issued by the Collier County
Tax Collector for at least one year prior to bid or proposal submission to do business within Collier
County, and that identifies the business with a permanent physical business address located within
the limits of Collier County from which the vendor's staff operates and performs business in an area
zoned for the conduct of such business. A Post Office Box or a facility that receives mail, or a non-
permanent structure such as a construction trailer, storage shed, or other non-permanent structure
shall not be used for the purpose of establishing said physical address. In addition to the foregoing, a
vendor shall not be considered a "local business" unless it contributes to the economic development
and well-being of Collier County in a verifiable and measurable way. This may include, but not be
limited to, the retention and expansion of employment opportunities, support and increase to the
County's tax base, and residency of employees and principals of the business within Collier County.
Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or
proposal to be eligible for consideration as a "local business" under this section. A vendor who
misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will
lose the privilege to claim Local Preference status for a period of up to one year.
Under this solicitation proposers desiring to receive local preference will be invited and required to
affirmatively state and provide documentation as set forth in the solicitation in support of their
status as a local business. Any proposer who fails to submit sufficient documentation with their
proposal offer shall not be granted local preference consideration for the purposes of that specific
contract award. Except where federal or state law, or any other funding source, mandates to the
contrary, Collier County and its agencies and instrumentalities, will give preference to local
businesses in the following manner.
For all purchases of commodities and services procured through a competitive proposal process
and not otherwise exempt from this local preference section, the solicitation shall include a
weighted criterion for local preference that equals 10 percent of the total points in the evaluation
criteria published in the solicitation. Purchases of professional services as defined and identified
under subsection 11B.2 (which are subject to Section 287.055, F.S.) and subsection 11B.3 (which
are subject to Section 11.45, F.S.) shall not be subject to this local preference section.
The vendor must complete and submit with their proposal response the Affidavit for Claiming Status
as a Local Business which is included as part of this solicitation.
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Failure on the part of a vendor to submit this Affidavit with their proposal response will
preclude said Vendor from being considered for local preference under this solicitation.
A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to one year.
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cotr County
Purchasing
Attachment 1: Vendor's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons for prospective
Vendors not wishing to respond to this solicitation. If your firm is not responding to this RFP, please
indicate the reason(s) by checking the item(s) listed below and return this form via email or fax, noted on
the cover page, or mail to Collier County Government, Purchasing Department, 3327 Tamiami
Trail E, Naples, FL 34112.
We are not responding to Solicitation 14-6219 Full Service Auctioneer for the following reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
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Administrative Senrioes Division
Purchasing
Attachment 2: Vendor Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces
indicated and return with your Proposal. Vendor should check off each of the following items as the
necessary action is completed:
❑ The Proposal has been signed.
❑ All applicable forms have been signed and included, along with licenses to complete the
requirements of the project.
❑ Any addenda have been signed and included.
❑ The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Rhonda Cummings, Procurement Strategist
❑ The mailing envelope must be sealed and marked with Solicitation 14-6219 Full Service
Auctioneer and April 21, 2014.
❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET.
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
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er Cowity
Adninistrztive Services won
Purchasing
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that,
to the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed
work; and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been
fully disclosed.
Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the
Y 9 ) 9 Y fY � 9
Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract
and/or project duration.
Firm:
Signature and Date:
Print Name
Title of Signatory
State of
County of
SUBSCRIBED AND SWORN to before me this day of
20
by , who is personally known to me to be the
for the Firm, OR who produced the following
identification
Notary Public
My Commission Expires
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CO County
Ads Savices inn
Purchasing
Attachment 4: Vendor Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: Solicitation: 14-6219 Full Service Auctioneer
Dear Commissioners:
The undersigned, as Vendor declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or
fraud.
The Vendor agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of
all requirements to which the proposal pertains. The Vendor states that the proposal is based upon the
proposal documents listed by Solicitation: 14-6219 Full Service Auctioneer.
(Proposal Continued on Next Page)
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PROPOSAL CONTINUED
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of , 20
in the County of , in the State of
Firm's Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document Number:
Federal Tax Identification
Number
CCR#or CAGE Code
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
Additional Contact Information
Send payments to:
(required if different from above) Company name used as payee
Contact name:
Title:
Address:
City, State,ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State,ZIP
Telephone: Email
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C oikr-County
Achiristative SenncesDivisial
Futhashe
Attachment 5: Affidavit for Claiming Status as a Local Business
Solicitation: 14-6219 Full Service Auctioneer(Check Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of County
Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing Policy:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax
Collector for at least one year prior to bid or proposal submission to do business within Collier County, and
that identifies the business with a permanent physical business address located within the limits of Collier
County from which the vendor's staff operates and performs business in an area zoned for the conduct of
such business. A Post Office Box or a facility that receives mail, or a non-permanent structure such as a
construction trailer, storage shed, or other non-permanent structure shall not be used for the purpose of
establishing said physical address. In addition to the foregoing, a vendor shall not be considered a"local
business" unless it contributes to the economic development and well-being of Collier County in a verifiable
and measurable way.This may include, but not be limited to, the retention and expansion of employment
opportunities, support and increase to the County's tax base, and residency of employees and principals of
the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the
time of submitting their bid or proposal to be eligible for consideration as a "local business" under this
section.A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted
to the County will lose the privilege to claim Local Preference status for a period of up to one year.
Vendor must complete the following information:
Year Business Established in ❑Collier County or❑ Lee County:
Number of Employees(Including Owner(s) or Corporate Officers):
Number of Employees Living in ❑ Collier County or❑ Lee (Including Owner(s) or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information given in
this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name: Date:
Collier or Lee County Address:
Signature: Title:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day of
, 20
Notary Public
My Commission Expires: (AFFIX OFFICIAL SEAL)
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Cotr Comity
Administrative' t St:vices Division
Purchasing
Attachment 6: Immigration Affidavit Certification
Solicitation:14-6219 Full Service Auctioneer
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's) and Request for Proposals(RFP) submittals. Further, Vendors/ Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the
time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the
properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum
of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment
in the E-Verify program, may deem the Vendor/Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act("INA").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e) of the INA
shall be grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of
Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System
(E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration
at the time of submission of the Vendor's/Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of
20 , by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy
of this affidavit to interrogatories hereinafter made.
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Seivioas
Purchasing
Attachment 7: Vendor Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
_Individual/Sole Proprietor _Corporation _Partnership
Tax Exempt (Federal income tax-exempt entity _Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification
(D =Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification:Under penalties of perjury, I certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
14-6219 Full Service Auctioneer
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�-. Cot County
Rdrrin a Services Division
Purchasing
Attachment 8: Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $1.000,000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability
4. ® Indemnification To the maximum extent permitted by Florida law, the
Contractor/Vendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. ®Automobile Liability $ 500,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired;Automobile Included
5. ❑ Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage(Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
® Professional Auctioneer Liability $1,000,000 Per Occurrence
• $ 500,000 each claim and in the aggregate
• $1,000,000 each claim and in the aggregate
• $2,000,000 each claim and in the aggregate
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❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate n.
• $2,000,000 per claim and in the aggregate
•
® Employee Dishonesty Bond $100.000 Per Occurrence
❑Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as"A-"or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be required
within five(5)days of the award of this solicitation.
Name of Firm Date
Vendor Signature
Print Name
Insurance Agency
Agent Name Telephone Number
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