Agenda 09/09/2014 Item #16D23 9/9/2014 16.D.23.
EXECUTIVE SUMMARY
Recommendation to approve an extension through the 2014-2015 school year for the Library
Electronic Assistance Program to continue to provide technology assistance services to library
patrons.
OBJECTIVE: To provide continued assistance to Library patrons through the Library Electronic
Assistance Program funded by the Friends of the Library,Inc.
CONSIDERATIONS: On November 13, 2013, the Board approved acceptance of a $28,200 donation
from the Friends of the Library, Inc. (FOL) to fund the Library Electronic Assistance Program (LEAP).
The LEAP program would hire seven (7) high school students to work at several libraries to provide
technology assistance to library patrons and perform other library duties. This program was intended to
run through the school year 2013-2014, but hiring delays were experienced, with the first student being
hired May 2014.
In order to effectively use the donated funds,the FOL and staff propose the following modifications to the
program:
• The original approval by the Board provided temporary, seasonal employment to high-school •
students. Three students hired to support the program have graduated and are attending college in
the area. The LEAP program would benefit from retaining these employees. A change is
proposed to extend participation in the LEAP program allowing for high-school students initially
hired to continue their employment after high-school graduation.
• The FOL and Library staff are requesting to extend the program through the 2014-2015 school
year. This time extension, coupled with the retention of the existing employees beyond six
months of employment, will prompt their participation in the Florida Retirement System (FRS),
as required by statute.They will be required to pay 3%in to the FRS,with the County paying the
required percentage match. Additional costs associated with FRS payments for the remainder of
the LEAP project are $1,199.83, which covers funding for six months. Funds for FRS were
included in the original donation from the FOL.
FISCAL IMPACT: There are sufficient funds from the original FOL donation in the Library's Trust
Fund (612)to support the continuation of the program,and the additional cost of$1,199.83 for the FRS
employer match.No additional funds are needed.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to
form and legality,and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT:None.
RECOMMENDATION: That the Board of County Commissioners approves proposed changes to the
LEAP program to allow for its continuation and full expenditure of the donated funds.
Prepared By: Marilyn Matthes,Library Director
•
Packet Page-2120-
9/9/2014 16.D.23.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.23.
Item Summary: Recommendation to approve an extension through the 2014-2015 school
year for the Library Electronic Assistance Program to continue to provide technology assistance
services to library patrons.
Meeting Date: 9/9/2014
Prepared By
Name: TibbettsKaren
Title: Administrative Assistant, Library
8/14/2014 5:10:27 PM
Submitted by
Title:Director-Library,Library
Name: MatthesMarilyn
8/14/2014 5:10:28 PM
Approved By
Name: MatthesMarilyn
Title: Director-Library, Library
Date: 8/15/2014 8:46:44 AM
Name:AlonsoHailey
Title: Operations Analyst,Public Services Division
Date: 8/21/2014 10:41:38 AM
Name: TownsendAmanda
Title: Director-Operations Support,Public Services Division
Date: 8/21/2014 10:42:37 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/21/2014 4:36:58 PM
Packet Page-2121-
9/9/201416.D.23.
Name: CarneliSteve
Title: Administrator-Public Services,Public Services Division
Date: 8/22/2014 1:32:59 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior,Transportation Engineering&Construction Management
Date: 8/22/2014 3:08:10 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/22/2014 3:33:28 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 8/29/2014 11:50:27 AM
Packet Page-2122-
4110 9/9/2014 16.D.23.
friends
-t?F-THE.UBRYIR4
The mind and heart of the community'M July 31, 2014
Dear Marilyn:
The Friends were pleased to be able to fund our pilot program LEAP this year, with the
Library. We were, however, disappointed that the hiring process took so long. Our intent
was to hire teenagers, preferably high school students to work in the seven libraries.
Three students are leaving to attend college outside of southwest Florida, and cannot
complete the nine months job. Two students will be attending college in the area and
living at home. One student graduated from high school and has not yet made a decision
about attending college. One student will still attend high school.
The four students (attending local colleges, one in high school, and one living in the
area) could continue their jobs with the Library—until the LEAP funds expire.
The Friends request that the four students complete the full nine months of the LEAP
funding, and that the Library hire to replace the three students who are leaving for
college.
The Friends request that the following changes be made in the LEAP program so that
the students can retain their positions until the end of the 9-month program:
1. Students who were hired as high school students can continue with the program
until the end of the nine-month pilot—or longer should the Friends decide to
extend the program.
2. The Library hire additional students to fill the positions of the three students who
left the area for college. These students shall be hired to complete the original
nine-month period. Students will be recruited through high schools as before.
Should they graduate from high school before the end of the program, they
should be allowed to continue until the funds are exhausted.
3. We understand that the students will need to pay into the Florida Retirement
System should there assignment extend beyond six months. We also
understand that the Library Trust Fund has sufficient funds to enable the
Library to pay the County FRS match for the students. Should additional
funds be needed for FRS, the Friends will pay the costs. Should the Friends
decided to fund this as an on-going program, additional funds will be allotted
in the future for matching the FRS requirement.
Thanks for your assistance in the continuing implementation of this pilot program.
Sincerely,
41t1.I i'n Zoler J
Vice-president Friends of the Library
650 Central Avenue,Naples,FL 34102•Pt -- -- —-- " c 239-262-1193•www.collier-friends.org
Packet Page-2123-
9/9/2014 16.D.23.
Hiring Teens to Work At Library �1
#of Social New
Hours/ #of Total#of Salary/ Salary for 9 Security Retire- Cost per Retirement Salary for 6
week Weeks Hours hour months Match ment Intern Amount months
7.65% 6.71% 7.31%
HQ 10 36 360 $ 9.77 $ 3,517.34 $ 269.08 $ 236.01 $ 4,022.43 $ 171.40 $ 2,344.80
NR 10 36 360 $ 9.77 $ 3,517.34 $ 269.08 $ 236.00 $ 4,022.00 $ 171.40 $ 2,344.80
SR 10 36 360 $ 9.77 $ 3,517.34 $ 269.08 $ 236.00 $ 4,022.00 $ 171.40 $ 2,344.80
GG 10 36 360 $ 9.77 $ 3,517.34 $ 269.08 $ 236.00 $ 4,022.00 $ 171.40 $ 2,344.80
MI 10 36 360 $ 9.77 $ 3,517.34 $ 269.08 $ 236.00 $ 4,022.00 $ 171.40 $ 2,344.80
VB 10 36 360 $ 9.77 $ 3,517.34 $ 269.08 $ 236.00 $ 4,022.00 $ 171.40 $ 2,344.80
IM 10 36 360 $ 9.77 $ 3,517.34 $ 269.08 $ 236.00 $ 4,022.00 $ 171.40 $ 2,344.80
$ 24,621 $ 1,883.54 $ 1,652.01 $ 28,154.43 $ 1,199.83
Job Duties:Shelving books,helping with children's programs,and tutoring adults up to 4
hours a week on use of computers and/or handheld electronic devices.
Teens would also work on 1 group project during the school year:They would produce
an advertising video aimed at teens using library.Or each teen could produce his/her
own video.
Packet Page-2124-