Agenda 09/09/2014 Item #16D 6 9/9/2014 16.D.6.
EXECUTIVE SUMMARY
Recommendation to authorize execution of the grant award for the Federal Transit Administration
49 U.S.C. § 5307 FY14 grant award in the amount of $2,888,127 and appropriate a budget
amendment to allow continuous operation of the Collier Area Transit system prior to the execution
of said grant award.
OBJECTIVE: To provide uninterrupted transit services for Collier County.
CONSIDERATION: Collier Area Transit (CAT) has provided transit and paratransit
operations to Collier County for over 10 years through various Federal Transit Administration
(FTA) and Florida Department of Transportation (FDOT) grant funds. On June 24, 2014 the
Board approved (Agenda Item 16D9) authorizing the submittal of a grant application for the
FTA 49 U.S.C. § 5307 FY14 grant funds in the amount of$2,888,127 for the management of the
CAT system. Historically, Collier County receives authorization to execute the FTA grant
awards in September of each year. The capital portion of the grant requires a 20% match.
Collier County received authorization from FDOT on August 6, 2014 to use toll revenue credits
in the amount of$578,458 as a soft match for the grant. The operational portion of the grant
requires a dollar for dollar local match. Therefore, staff has budgeted $574,297 of local funds
for the required match. When notification of the final award from the FTA is received, budget
amendments will be prepared and presented to the Board to reflect any changes in the final
allocation. Execution of the grant is processed through the FTA Transportation Electronic
Award Management system by the Collier County Board of County Commissioners appointed
designee, Stephen Carrell.
Approval of this item will authorize a budget to reflect estimated grant funding for FY 14 in the
amount of$2,888,127.
Projects proposed for the appropriated funding may include, as funding permits: (1) transit
improvement projects that are amenities such as bus shelters and amenities replacement and/or
repair; (2) security enhancement for our CAT facility; (3) provision of Americans with
Disabilities Act (ADA) Paratransit services; (4) bus route operations; (5) replacement of rolling
stock (2 buses) that have exceeded their life expectancy; (6) Construction Management; (7)
Support Vehicle (Pickup Truck); (8) Preventive Maintenance; (9) Radio Road CAT facility
improvements;and(10)Bus Wrap replacement.
5307 FY 14 Program of Project
Item Description Amount
Minimum 1%Transit Improvements Bus shelter enhancements $50,000
1% Security Security Enhancement $59,099
10%ADA ADA Paratransit services $288,813
Operating Funds* Bus Route Operations $574,297
Rolling stock Replacement 2 Diesel bus $860,000
Support Vehicle 1 pickup truck $25,000
Preventive Maintenance Rolling stock PM $519,793
Construction Management Construction Manager for $25,000
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Radio Road Facility
Radio Road Operation, Administration, ADA Operations Facility $427,464
& Security Enhancements
Transit Enhancement Bus Wrap Replacement $58,661
Total Expected Amount $2,888,127
* 50% ($574,297) local funds match is required.
FISCAL IMPACT: A budget amendment is required in FY14 in the amount of$2,888,127 to
recognize grant revenue within CAT Grant Fund (424), Project 33371. In addition, proceeds
from the sale of surplus items in the amount of$2,158 will be reinvested into the transit system
and appropriated within this project. Collier County has received approval from the FDOT for
the use of toll revenue credits in the amount of$578,458 as soft match in FY14. A cash match of
50% is required for the operating assistant portion of the award and is available with the CAT
Match Grant Fund (425) Reserves supported by a transfer of Gas Tax Revenues. Budget
amendments are required within CAT Match Grant Fund (425), Project 33371 in the amount of
$442,700 in FY14 and$131,597 in FY15 for a total amount of$574,297.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: Transit capital and operations supports goals and
objectives of the Transportation Element of the Growth Management Plan.
tTh
RECOMMENDATION: That the Board of County Commissioners (1) authorize execution of
the grant award for the Federal Transit Administration 49 U.S.C. § 5307 FY14 grant award in the
amount of$2,888,127 through the FTA Transportation Electronic Award Management System
and (2)approves the necessary budget amendment to ensure uninterrupted transit and paratransit
services and authorize eligible expenditures prior to the execution of the funding award
agreement.
Prepared by: Trinity Scott,Public Transit Manager,Alternative Transportation Modes
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9/9/2014 16.D.6.
^ COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.6.
Item Summary: Recommendation to authorize execution of the grant award for the
Federal Transit Administration 49 U.S.C. § 5307 FY14 grant award in the amount of$2,888,127
and appropriate a budget amendment to allow continuous operation of the Collier Area Transit
system prior to the execution of said grant award. (Total Fiscal Impact$3,464,582).
Meeting Date: 9/9/2014
Prepared By
Name: Scott Trinity
Title:Manager-Public Transit, Alternative Transportation Modes
7/29/2014 9:38:27 AM
Submitted by
Title:Manager-Public Transit, Alternative Transportation Modes
Name: Scott Trinity
7/29/2014 9:38:28 AM
Approved By
Name: Scott Trinity
Title: Manager-Public Transit,Alternative Transportation Modes
Date: 8/13/2014 3:07:21 PM
Name: SotoCaroline
Title: Management/Budget Analyst, GMD Construction&Maintenance Admin
Date: 8/14/2014 3:31:56 PM
Name: TownsendAmanda
Title:Director-Operations Support,Public Services Division
Date: 8/22/2014 2:33:58 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Division
Date: 8/25/2014 11:37:43 AM
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9/9/2014 16.D.6.
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 8/25/2014 2:21:20 PM
Name: CarnellSteve
Title:Administrator-Public Services,Public Services Division
Date: 8/25/2014 5:03:56 PM
Name: OberrathKaren
Title:Accountant, Senior,Grants Management Office
Date: 8/27/2014 2:31:35 PM
Name: TeachScott
Title:Deputy County Attorney, County Attorney
Date: 8/27/2014 3:26:00 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/27/2014 4:28:04 PM
Name: StanleyTherese
Title: Manager-Grants Compliance,Grants Management Office
Date: 8/29/2014 1:19:14 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/29/2014 3:45:58 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 8/30/2014 1:43:36 PM
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9/9/2014 16.D.6.
DOT FTA
U.S. Department of Transportation Federal Transit Administration
Application
Recipient ID: 1032
Recipient Name: :COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Project ID: I FL-90-X853
Budget Number: 1 - Budget Pending Approval
:Project Information: 5307 Formula Funds FY 14
Part 1: Recipient Information
Project Number: FL-90-X853
Recipient ID: 1032
Recipient Name: w COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
Address: 3301 TAMIAMI TRAIL EAST , NAPLES, FL 34112 4961
phone: (239) 213-5812(239) 213-5812c.
Facsimile: (239) 659-5787(
Union Information
Recipient ID: t' 1032
Union Name: TRANSPORT WORKERS UNION, AFL-CIO
Address 1: 1 122 Dixie Lane
Address 2:
City: Cocoa Beach, FL 32931
Contact Name: Kevin Smith
Telephone: (866) 795-4255(866) 795-4255V
Facsimile:
g k
E-mail: jptwu500 @aol.com
Website:
Recipient ID: 1032
yon Name: TRANSPORT WORKERS UNION, AFL-CIO
dress 1: 122 Dixie Lane
Address 2:
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City: Cocoa Beach, FL 32931 9/9/2014 16.D.6.
Contact Name: Kevin Smith fl
Telephone: (866) 795-4255(866) 795-4255(
n
Facsimile: t(321) 784-8847l
E-mail: Kevin.Smith @SCLS-LLC.com
Website:
Part 2: Project Information
•
Project Type: Grant Gross Project
. ,. $3,464,582
Project Number: FL-90-X853
Cost:
;Project Description: 5307 Formula Funds FY 14 Adjustment Amt: $0
Recipient Type: County Agency Total Eligible Cost: 1 $3,464,582
t z Total FTA Amt: : $2,888,127
Valencia Williams
FTA Project Mgr: ;404-865-5634404-865-5634 Total State Amt: $0
g Trinity Scott . Total Local Amt: s $574,2971
Recipient Contact:
239-252-5832239-252-5832( Other Federal
--o._ . $2,158
New/Amendment: New Amt:
Amend Reason: Initial Application Special Cond Amt: $0
R
Fed Dom Asst. #: 20507 Special Condition: None Specified
Sec. of Statute: 5307-2A S.C. Tgt. Date: None Specified
State Appl. ID: 12 S.C. Eff. Date: None Specified
Start/End Date: Oct. 01, 2014- Dec. 31, 2016 Est. Oblig Date: None Specified
Recvd. By State: i . Pre-Award x Yes I
CEO 12372 Rev: Not -- _—-�.,.. . - _ Authority?: :.
ot Applicable ..a. - .
Fed. Debt
Review Date: None Specified Authority?: No
Planning Grant?: NO Final Budget?: No
.� ��-....r�., M..�w.,
Program Date
(STIP/UPWP/FTA Oct. 01, 2013
Prm Plan) :
Program Page: 591
Application Type: Electronic ��
�
Supp. Agreements Yes
-�._,��.w
Debt. Delinq. Details:
Urbanized Areas
UZA ID UZA Name /'�
120000 FLORIDA n_ Ctl13Y
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9/9/2014 16.D.6.
Congressional Districts
State ID District Code District Official
12 Gus M Bilirakis
Project Details
The total FY 2014 Section 5307 Urbanized Area Apportionment has been made available to the Bonita Springs/Naples UZA. The
total (100%) amount of the FY 2014 5307 FTA apportionment is $3,383,070. Collier County's portion of the grant funds is
estimated at $2,888,127. The difference of$494,943 is the Bonita Springs/Lee County's portion. The funds will be utilized to
improve the security at the CAT operations facility; provide ADA Paratransit services; passenger transit improvements,
replacement of rolling stock and operating assistance. Funds will also be used for preventative maintenance of the rolling stock.
Collier County has received $2,158 in proceeds from sale of an asset and will be reinvesting these proceeds into the transit
system. The asset was rolling stock purchased with FTA funds. FTA approval letter not needed for the proceeds being used in
this grant. The proceeds are for a vehicle that had met its useful life and the auction value was less than $5,000 per unit (see
attached auction/proceed documenation for details). Total FTA 5307 FY 14 grant amount for Collier$2,888,127. Toll Revenue
Credits from FDOT in the amount of$578,458 will be utilized as the soft match for the capital portion of this grant. The authorizing
letter from FDOT is attached to this application.
Earmarks
No information found.
Security
yak—We will expend 1% or more of the 5307 funds in this grant application for security purposes. Please list
rity-related projects in the project budget and summarize them in the non-add scope code 991.
Part 3: Budget
P roject Budget
Quantity FTA Amount/ Tot. Elig. Cost
SCOPE
114-00 BUS: SUPPORT EQUIP AND 0 $427,464.00;' $427,464.00
FACILITIES
ACTIVITY ._-,..�.,.,,.. .....,� -. �....�,,µ.,� ,....�,............�..R,��._.-�,...T..�.,.� ..�,.,�..,A...m .�_....
11.44.03 REHAB/RENOVATE- 0 ,. ._$417,464.00 $417,464.00
ADMIN/MAINT FACILITY
11.41.03 ENG/DESIGN 0 : $10,000.00 $10,000.00
ADMIN/MAINTENANCE FACILITY
SCOPE
119-00 Bus Associated Transit 11 $58,661 00: $58,661.00
Improvements
ACTIVITY
41.94.08 REHAB/RENOV SI
GNAGE 11 $58,661.00 k $58,661.00 r
SLOPE
111-00 BUS - ROLLING STOCK 3 $885,000.00 $887,158.00
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9/9/2014 16.D.6.
1 ACTIVITY
1 11.12.15 BUY REPLACEMENT . 1 i $25,000 00 $27,158.00
r SUPPORT VEHICLE
11.12.02 BUY REPLACEMENT 35-FT ' 2 i $860,000.00 a $860,000.00 g
BUS S
SCOPE - . m
300-00 OPERATING ASSISTANCE 0, $574,297.00 $1,148,594.00
ACTIVITY
30.09.01 UP TO 50% FEDERAL 0 $574,297.00 $1,148,594.00'
SHARE
SCOPE
117-00 OTHER CAPITAL ITEMS (BUS) ,; 0 $833,606.00 $833,606.00
ACTIVITY }
11.7A.00 PREVENTIVE 0 $519,793.00 $519,793.00
MAINTENANCE f t' t
11.72.04 FORCE ACCOUNT - 0 $25,000.00 $25,000.00
CONSTRUC MGMT f
11.7C.00 NON FIXED ROUTE ADA 0 $288,813.00" $288,813.00
PARATRANSIT SERVICE
6,9691■006710.01961964069666,16.9 696,1606696.136109694696 6 9 2996620.6979649999 696096666,1666 9,6 49.6,966290 6 69 99691 9666 669166 6966976,6 64661976 666•6969*914 V
SCOPE
;113-00 BUS - 0 i $109,099.00 r. $109,099.00
STATION/STOPS/TERMINALS
f ACTIVITY
11.34.10 REHAB/RENOVATE- BUS 0 $50,000.00 $50,000.00
PASSENGER SHELTERS
11.33.07 CONSTRUCT- BUS 0 $49,099.00 $49,099.00
SURVEILL/SECURITY EQUIP
1 0 $10,000.00` $10,000.00
■ 1.31.07 ENG/DESIGN - BUS
SURVEILL/SECURITY SYS
i
.auvorcapo.....exuane.w...
Estimated Total Eligible Cost: $3,464,582.00 :
Fl Federal Share: �.. $2 —,,..,27.00
Local Share: $576,455.00
OTHER (Scopes and Activities not included in Project Budget Totals)
,_, ,__,,,,, _ _ _ : , ...,. _ _ . . _, ..
FTA Amount am Tot. Elig. Cost
_-
SCOPE
991-00 SECURITY EXPENDITURES 0 ---�_ $0.00, $0.00?
/—■
ACTIVITY� ��
11.33.07 CONSTRUCT - BUS 0 $0.00 $0.00
SURVEILL/SECURITY EQUIP z
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9/9/2014 16.D.6.
No Amendment Funding Source information is available for the selected project
r...arnative Fuel Codes
11.94.08 REHAB/RENOV SIGNAGE Diesel Fuel
11.12.15 BUY REPLACEMENT SUPPORT VEHICLE Gasoline
11.12.02 BUY REPLACEMENT 35-FT BUS Diesel Fuel
Extended Budget Descriptions
114-00 BUS: SUPPORT EQUIP AND FACILITIES 0 $427,464.00 $427,464.00
These funds will be utilized for the rehabilitation/renovation project for the Collier Area Transit Operations, Administration and 5"
Maintenance Facility, an existing facility. Collier County intends to utilize these funds for the purchase and installation of bus wash
and accessory equipment and contruction of a bus wash facility and passenger canopy including site related modifications
necessary for use of this builiding. These funds will also be utilized for a rehabilitation and remodel of the second floor of the
administration building to ensure the most efficient usable space including furniture. The useful life range of the building
improvements are 20 years, the useful life was based on industry standards.
•
11.44.03 REHAB/RENOVATE - ADMIN/MAINT FACILITY ; 0 $417,464.00 $417,464.00
T'`ese funds will be utilized for the rehabilitation/renovation project for the Collier Area Transit Operations, Administration and
ntenance Facility, an existing facility. Collier County intends to utilize these funds for the purchase and installation of bus wash
and accessory equipment and contruction of a bus wash facility and passenger canopy including site related modifications
necessary for use of this builiding. These funds will also be utilized for a rehabilitation and remodel of the second floor of the
administration building to ensure the most efficient usable space including furniture. The useful life range of the building
improvements are 20 years, the useful life was based on industry standards.
11.41.03 ENG/DESIGN - ADMIN/MAINTENANCE FACILITY 0 $10,000.001. $10,000.00
These funds will be utilized for the rehabilitation/renovation project for the Collier Area Transit Operations, Administration and
Maintenance Facility, an existing facility. Collier County intends to utilize these funds for a rehabilitation and remodel of the
second floor of the administration building to ensure the most efficient usable space including furniture. The useful life range of
the building improvements are 20 years, the useful life was based on industry standards.
119-00 Bus Associated Transit Improvements 11 ' $58,661.00< $58,661.00
These funds will be utilized to install trolley design wraps
to buses.
•
11.94.08 REHAB/RENOV SIGNAGE 11 $58,661.00'= $58,661.00
j^oding will be used to apply a trolley design wrap to 11 buses.
BUS - ROLLING STOCK = 3 $885,000.00 $887,158.00
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9/9/2014 16.D.6.
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Collier County will utilize these funds to purchase 2 35' heavy duty bus, 1 support vehicle. . � . � ,.
11.12.15 'BUY REPLACEMENT SUPPORT VEHICLE 1 i $25,000 00# $27,158.0(
Collier County will purchase one pick up truck to replace an existing pick up truck that has met and exceeded its useful life. '.
Collier County has received $2,158 in auction proceeds from the sale of rolling stock and will be reinvesting these proceeds into
the transit system. The useful of the new pick up truck is 4 years or 100,000 miles.
11.12.02 BUY REPLACEMENT 35-FT BUS 2 $860,000.00 $860,000.00
Collier County will purchase 2 35' heavy duty diesel low floor transit bus to replace 2 buses that have met and exceeded their
useful life. The useful life of the new 35' buses is 12 years or 500,000 miles.
300-00 ;OPERATING ASSISTANCE 0 F $574,297.00/ $1,148,594.00
C
:Collier County will use $1,148,594 towards operating assistance, including fuel and other operating expenses. The 50% FTA
share is $574,297, Collier County will $574,297 as the local match.
30.09.01 UP TO 50% FEDERAL SHARE 0 $574,297.00 . $1,148,594.00
Collier County will use $1,148,594 towards operating assistance, including fuel and other operating expenses. The 50% FTA
share is $574,297,Collier County will $574,297 as the local match.
117-00 OTHER CAPITAL ITEMS (BUS) ' 0; $833,606.00 ? $833,606.00
Collier County will use these funds to provide non fixed route ADA _. _. of
paratransit services, preventive maintenance of our rolling
stock and construction management for the CAT Administration, Operations and Maintenance facility capital projects.
t
11.7A.00 PREVENTIVE MAINTENANCE 0;. $519,793.00; $519,793.00
Collier County will use these funds during FY 14/15 (10/1/14 to 9/30/15) for preventive maintenance of Collier Area Transit rolling
stock and support vehicles. The PM will be done in-house with an established force account.
11.72.04 FORCE ACCOUNT - CONSTRUC MGMT 0` $25,000.00 $25,000.00
We will use these funds to pay for construction management of the rehab/renovation of the CAT operations facility.
e
11.7C.00 NON FIXED ROUTE ADA PARATRANSIT SERVICE 0• $288,813.00'i $288,813.00
Collier County will use these funds to provide non fixed route ADA paratransit services.
,
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9/9/2014 16.D.6.
?113-00 BUS - STATION/STOPS/TERMINALS ! 01 $109,099.vv w I
Collier County will use these funds for the required minimum 1% transit improvements for the rehabilitation of bus shelters and
and the 1% security enhancement to add additional security for the fare collection room at the CAT operations facility
ated at 8300 Radio Road.
11.34.10 REHAB/RENOVATE- BUS PASSENGER SHELTERS 0 $50,000.00= $50,000.00
This minimum 1% transit improvements will be used for the rehabilitation of bus shelters and amenities (i.e. benches, trash
receptacles, bike racks, etc.) including replacement of all bus stop signs in order to enhance the information provided to
passengers and preservation of these assets. The life expectancy of the shelter is 10 years.
;11.33.07 CONSTRUCT- BUS SURVEILUSECURITY EQUIP 0 $49,099.00 s $49,099.00
Collier Area Transit has an existing vault room at the CAT operations facility located at 8300 Radio road. These funds will be
used to acquire and install additional card access and close circuit cameras as well as a money drop to enhance security for the
vault room. The useful life of these improvements is estimated at 10 years.
11.31.07 ENG/DESIGN - BUS SURVEILUSECURITY SYS 0: $10,000.00:' $10,000.00?:
Collier Area Transit has an existing vault room at the CAT operations facility located at 8300 Radio road. These funds will be
used to design the additional card access and close circuit cameras as well as a money drop to enhance security for the vault t
room. The useful life of these improvements is estimated at 10 years.
991-00 SECURITY EXPENDITURES 0 $0.00 $0.00
Collier Area Transit has an existing vault room at the CAT operations facility located at 8300 Radio road. These funds will be
used to add additional card access and close circuit cameras as well as a money drop to enhance security for the vault room.
The useful life of these improvements is estimated at 10 years, these expenditures are included in ALI 11.33.07
11.33.07 CONSTRUCT- BUS SURVEILL/SECURITY EQUIP ' 0 $0.00°- $0.00
Collier Area Transit has an existing vault room at the CAT operations facility located at 8300 Radio road. These funds will be
used to acquire and install additional card access and close circuit cameras as well as a money drop to enhance security for the
vault room. The useful life of these improvements is estimated at 10 years.
Changes since the Prior Budget
No information found.
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