Agenda 09/09/2014 Item #16C3 9/9/2014 16.C.3.
EXECUTIVE SUMMARY
Recommendation to approve a $237,268 work order under Request For Quotation 14-6213-4 to
Mitchell & Stark Construction Company, Inc., for the South County Regional Water Treatment
Plant Reactor Tank 2 Improvements,Project No. 71065.
OBJECTIVE: To maintain a reliable treatment process to meet the potable water demand and remain in
compliance with all regulatory requirements at the South County Regional Water Treatment Plant
(SCRWTP)that serves customers throughout the Collier County water service area.
CONSIDERATIONS: The proposed scope of work under Project No. 71065, "SCRWTP TSP" is
consistent with the Capital Improvement Program (CIP) contained in the Water, Wastewater, Irrigation
Quality Water, and Bulk Potable Water User Rate Study approved by the Board of County
Commissioners (Board) on June 10, 2014, as Agenda Item 11C. Funding for Project No. 71065 is
available in and is consistent with the FY2014 CIP Budget.
The SCRWTP,built in 1983,was designed to produce 12 million gallons per day(MGD)of potable water
utilizing a lime softening treatment process. The process at the SCRWTP utilizes three reactor tanks to
mix lime and raw water. On June 26, 2012, under Agenda Item 16C2,the Board approved a work order
to Quality Enterprises USA, Inc.,to repair Reactor Tanks 2 and 3, and replace the impeller and drive for
Reactor Tank 3. The existing mixer and drive system for Reactor Tank 2 is now in need of replacement.
As part of this rehabilitation, the existing impeller and drive system at Reactor Tank 2 will be replaced
with a new impeller and drive system equipped with a variable speed motor. The components to be
replaced are beyond their useful lives.
Request for Quotation 14-6214-4, "SCRWTP Reactor Tank 2 Improvements," was posted on July 18,
2014, and distributed to all vendors of the Fixed-Term Underground Utilities Contract 14-6214 (for
treatment facilities) via the county's electronic quote process. Of the four vendors notified, three
submitted quotations(summarized below)by the August 7,2014,deadline.
VENDOR QUOTE
Mitchell&Stark Construction Co.,Inc. $237,268.00
Douglas N Higgins,Inc. $244,653.00
Quality Enterprises USA,Inc. $244,987.50
Staff and local engineering consultant, AECOM, determined the lowest quote is fair and reasonable and
recommend awarding the work order to Mitchell & Stark Construction Co., Inc. The quote is
approximately 12 percent above the project consultant's cost estimate of $211,000. The Purchasing
Department concluded that bidding was competitive and representative of market conditions. The quote
summary, chart, engineer's letter of recommendation, and work order are attached (Attachments 1, 2, 3,
and 4,respectively).
The request for proposal informed the respondents that there may be unforeseen conditions associated
with the project.The project cost incorporates an allowance of$15,000 that includes, but is not limited to,
unforeseen underground infrastructure, as determined by staff, which may be encountered during
construction.The price for any additional work shall be negotiated prior to commencement in accordance
with the County's Purchasing Ordinance and the terms of the agreement.
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9/9/2014 16.C.3.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY14 Capital Budget approved /Th
by the Board on September 19, 2013. Funds are available in the Water User Fee Fund (412). The total
capital cost to implement this project is $237,268. This project is a direct replacement of assets that have
reached the end of their useful lives;therefore,operating costs are not expected to change significantly.
LEGAL CONSIDERATIONS: This item is approved as to form and legality,and requires majority vote
for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District,approve a$237,268 work order under Request for Quotation 14-
6214-4 to Mitchell & Stark Construction Co., Inc; and, authorize the Chairman to sign and execute the
work order after final review and approval by the County Attorney's Office.
Prepared By:Alicia Abbott,Project Manager,Public Utilities Planning&Project Management
Attachments: Attachment 1 Quote Summary
Attachment 2 Chart
Attachment 3 Recommendation Letter
Attachment 4 Work Order
/'■
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9/9/2014 16.C.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.3.
Item Summary: Recommendation to approve a $237,268 work order under Request For
Quotation 14-6213-4 to Mitchell &Stark Construction Company, Inc.,for the South County
Regional Water Treatment Plant Reactor Tank 2 Improvements, Project No. 71065.
Meeting Date: 9/9/2014
Prepared By
Name: Abbott Alicia
Title: Project Manager,Public Utilities Engineering
8/15/2014 9:07:51 AM
Submitted by
Title:Project Manager,Public Utilities Engineering
Name: Abbott Alicia
8/15/2014 9:07:52 AM
Approved By
Name: HapkeMargie
Title:Recycling Coordinator, Solid&Hazardous Waste Management
Date: 8/15/2014 4:11:02 PM
Name: Joseph Bellone
Title: Director-Operations Support,Utilities Finance Operations
Date: 8/15/2014 4:33:53 PM
Name: ChmelikTom
Title:Director-Public Utilities Engineering,Public Utilities Engineering
Date: 8/18/2014 8:34:50 AM
Name: Steve Messner
Title:Director-Water, Water
Date: 8/18/2014 9:50:32 AM
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9/9/2014 16.C.3.
Name: JacobsSusan
Title: Operations Analyst,Public Utilities Division
Date: 8/18/2014 11:38:01 AM
Name: randy lewis
Title:Plant Manager,Water
Date: 8/18/2014 3:14:37 PM
Name: SunyakMark
Title: Project Manager,Principal,Public Utilities Engineering
Date: 8/18/2014 4:03:14 PM
Name: MarkiewiczJoanne
Title:Director-Purchasing/General Services,Purchasing&General Services
Date: 8/19/2014 8:26:14 AM
Name: JohnsonScott
Title:Manager-Procurement,Purchasing&General Services
Date: 8/19/2014 9:01:13 AM
Name: HallSwainson
Title:Procurement Specialist, Purchasing&General Services
n
Date: 8/19/2014 9:51:44 AM
Name: TeachScott
Title:Deputy County Attorney, County Attorney
Date: 8/19/2014 3:09:35 PM
Name: YilmazGeorge
Title:Administrator-Public Utilities,Public Utilities Division
Date: 8/25/2014 10:23:20 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/26/2014 3:04:02 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 8/29/2014 9:56:47 AM
Name: UsherSusan
Title:Management/Budget Analyst, Senior, Office of Management&Budget
Date: 8/29/2014 9:56:58 AM
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Name: Ochs Leo
Title: County Manager, County Managers Office
Date: 8/30/2014 1:35:29 PM
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9/9/2014 16.C.3.
Attachment 2
Bid Results for RFQ 14-6213-4 SCRWTP TSP Reactor 2 Improvements
$300,000
KEY:
$250,000 Dashed Green-
• — • • — • AVERAGE BID
Dashed black-
$200,000
+/-1 std dev
of avg bid
Dotted red-
5150,000 - +/-20%of eng
estimate for
horizontal
construction
$100,000
$50,000
$0 u
Eng Est Mitchell&Stark Douglas N.Higgins Quality Enterprises
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AECOMAECOM 239-278-7996 tel
�"�' 4415 Metro Parkway Suite 404 239-278-0913 fax
Fort Myers, FL 33916
www,aecom.com
August 12, 2014
Alicia Abbott
Project Manager
Collier County Public Utilities Planning &Project
Management Department
3339 Tamiami Trail East, Suite 303
Naples, Florida 34112
SCRWTP Reactor Tank 2 Improvements
Collier County RFO#14-6213-4
Letter of Recommendation to Award Contract
Dear Alicia:
Pursuant to your request, AECOM Technical Services, Inc. (AECOM) is pleased to write you
this Letter of Recommendation for Award on the above referenced project.
Collier County received and opened three (3)bid proposals on August 7, 2014 for the South
County Regional Water Treatment Plant (SCRWTP) Reactor Tank 2 Improvements project.
A summary of the bids received are as follows:
Bidder Total Bid Amount
Mitchell & Stark Construction Company, Inc. $ 237,268.00
Douglas N. Higgins, Inc. $ 244,653.00
Quality Enterprises USA, Inc. $ 244,987.50
The apparent low bidder at the time of the bid opening was Mitchell & Stark Construction
Company, Inc. (M&S). M&S submitted all of the required documents with their bid and is
deemed responsive. M&S has an annual contract for underground utilities and a successful
work history for Collier County Public Utilities. The Engineer's Estimate for the project is
$211,000.00, which is within 12.5% of the apparent low bid. Based on the above, AECOM
considers M&S qualified to perform the work and recommends award of this project to
Mitchell &Stark Construction Company, Inc. in the amount of$237,268.00.
We appreciate the opportunity to assist the County on this important project. If you have any
questions, or if you require any additional information please contact me.
Very truly yours,
' ' "�'`
Donovan S. Bramlett, P.E
Project Manager
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9/9/2014 16.C.3.
RFP#14-6213-4
WORK ORDER/PURCHASE ORDER
Contract 14-6213 "Underground Utility Contractors"
Contract Expiration Date: July 7, 2016.
This Work Order is for General Utility Contracting services for work known as:
Project Name: RFQ#14-6217-4 SCRWTP Reactor Tank 2 Improvements
Project No: 71065.22.1 7
The work is specified in the proposal dated August 7,2014 which is attached hereto and made a part
of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, '
Request for Quotation#14-6213-4,this Work Order/Purchase Order is assigned to: Mitchell & Stark V
Construction Company,Inc.
Scope of Work: As detailed in the attached proposal and the following:
• Task I: Removal of existing Reactor Tank 2 drive assembly
• Task II: Replacement of the existing rotor/impellor assembly with new equipment
• Task III: Replacement of the existing V-belt drive system with VFD System
• Task IV: Electrical and instrumentation modifications
• Task V: Installation of surge protection at VFD and PLC of Reactors#2 and#3
• Task VI: Installation of aluminum filler plate on Reactor 2 and 3
•'■ • Task VII Allowance for other appurtenant and incidental Work
V
Schedule of Work: Complete work within 210 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement# 14-6213 will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
V
Compensation: In accordance with the Agreement referenced above,the County will compensate the
Firm in accordance with following method(s): Negotiated Lump Sum (NLS) ❑Lump Sum Plus
Reimbursable Costs (LS+RC) ®Time & Material (T&M) (established hourly rate— Schedule A) ❑
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $ 11,500.00 LS
Task II "'$ 90,268.00 LS
Task III I'$ 103,500.00 LS
Task IV ".$ 12,000.00 LS
Task V "'$ 2,000.00 LS
Task VI e'$ 3,000.00 LS
Task VII „-$ 15,000.00 T&M
TOTAL FEE ,- $237,268.00 LS &T&M
` v ) PREPARED BY U MI n. t
fit`\ Alicia Abbott,Project Manager ' Date
r\l, k Planning&Project Management Department
Page 1 of 3
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i
--- — — 9/9/2014 16.C.3.
RFt 1114-62i34
F
F[ B
APPROVED?BY: "°` � ,�-•..r. 1 t i
Mark J.Stiak, P.E.;Principal Project Manager Date
Planning& roject anagement Department
APPROVED BY: ! ,, ../ , a tvi - !3 - /
F
l %dy Le;/ is, SC'WTP Manager Date
APPROVED BY: -% X�, -2 v4 °,f
Steve`Messner,Wa r Dire,ctor Bate f /fl
APPROVED BY: f t el/` !{. -_
Tom Chmelik,P.E.,Director Date
Planning&..Project Management Department
fr I
APPROVED BY: .,.,-; mot(:( - ----''°__ u/ f V
Joe Bellone:Utilixies Operations Support Director Date '
APPROVED BY F„"11..�,�,:-( i ?.a J/ //Li
Swainson IIall Procurement Strategist ~� `+^Date`
APPROVED BY: ,-- _ ,2 �.,) 1~ ._.__.._..
George Yilmaz,Public Utilities Administrator Date
By the signature below, the Firm (including employees, officers and/or agents) certifies, and hereby
discloses,that,to the best of their knowledge and belief, all relevant facts concerning past,present,or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: Mitchell&Stark Construction,Company,Inc.
i-A,€i:.1,e f Y` j:i 1..,,,-,, t ,:e 4..c?a. '•,,% 'is.' '2; i t -2(, s3<
Name&Title of Authorized Company'Officer Date
(Remainder of page intentionally left blank)
(6,;)
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9/9/2014 16.C.3.
RFP
#14-62;3-4
n
IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person or
agent,have executed this Work Order on the date and year first written below,
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E. Brock,Clerk of Courts COLLIER COUNTY,FLORIDA.
By: By:
Tom Henning,Chairman
Dated:
(SEAL)
Name of Firm:Mitchell&Stark Construction
Company,Inc.
By:
/-gr7s1.t Wtness Signature
-2 4/ c P
/#24:- TType/print signature and title'
T'Fyp i`ini witness narrieT
Second Witness
F
"'Type/print witness namet
Approved as to Form and Legality:
Assistant County Attorney
Print Name
Page 3 of 3
0
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Co Ter County
Adminstatve Semces i Division
REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER
CONTRACTS#14-6213
ii "Annual Contract for Underground Utilities&General Contractors"
Date: July 18,2014
From: Swainson Hall, Procurement Strategist
239-252-8935,Telephone Number
239-252-6334, Fax Number
SwainsonHalIt colliergov.net
i ? To: Prospective Vendors
j Subject: RFQ#14-6213-4 SCRWTP Reactor Tank 2 Improvements
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
RFQ Due Date: 3:00 PM 8/7/14
10:00 AM 7/24/14
Pre-Quote Meeting SCRWTP 3851 City Gate Drive
Q&A Deadline: 5:00 PM 8/5/14
180 days substantial/30 days final/210
Number of Days to Final Completion: total
, Plans and Specs: Yes
Liquidated Damages: $1,062 per day
Payment&Performance Bonds Yes
Direct Material Purchase No
Estimated Value $211,000.00
Your quotation response for this project is due no later than the date and time specified above.We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically,your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified.We look forward to your
participation in this request for information/quotation process.
Mitchell&Stark Const.Co.. Inc.
Firm's Complete Legal Name
239-597-2165/239-566-7865
Telephone N mb x Number
Signature
Vice Preside t
Title
Michael P.Westhafer 08/07/2014
Print Name Date
C: Alicia Abbott,Project Manager
RFQ 14-6213-4
1
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SOUTH COUNTY REGIONAL WATER TREATMENT PLANT
.I I REACTOR TANKS 2 IMPROVEMENTS
COLLIER COUNTY PROJECT NO.71065.22.1
14-6213-4 BID SCHEDULE
ITEM ITEM DESCRIPTION UNITS QUANTITY PRICE
NO. Per-Unit Extended
Removal of existing eactor Tank 2
1 drive assembly g LS 1 $11,500.00 $11,500.00
Replacement of the existing
rotor/impellor assembly with new
2 equipment furnished by Infilco LS 1 $90,268.00 $90,268.00
Degremont
Replacement of the existing v-belt
3 drive system with a variable LS 1 $103,500.00 $103,50100
frequency drive(VFD)system
furnished by Infilco Degremont
Electrical and instrumentation
modifications required to convert
4 LS 1 $12,000.00 $12,000.00
from the existing v-belt drive system
to a VFD system
Installation of surge protection
4 5 devices at VFD and PLC of Reactor LS 1 $2,000.00 $2,000.00
Tank#2 and#3
Installation of aluminum filler plate
6 on Reactor 2 and 3 to reduce the LS 2 $1,500.00 $3,000.00
tripping hazard between the existing
metal plate and grating
Allowance for other appurtenant and T&M
incidental Work $15,000.00 $15,000.00
TOTAL BID(FIGURES)_ $237,268.00
TOTAL BID(WRITTEN)= Two hundred thirty-seven thousand two hundred
sixty-eight dollars and no cents
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