Agenda 09/09/2014 Item #16A37 9/9/2014 16.A.37.
EXECUTIVE SUMMARY
Recommendation for after-the-fact approval for zero dollar Change Order #1 to Quality
Enterprises USA, Inc., extending a Work Order 16 days, and to authorize final payment to the
vendor under Contract No. 08-5011, Golden Gate Estates Culvert Installation Project. (Project
60127).
OBJECTIVE: To obtain after-the-fact approval of zero dollar Change Order #1 extending a Work
Order 16 calendar days, for the completion of work under Contract No. 08-5011 due to 21 partial
working rain days experienced throughout the Project's duration and to authorize payment to the vendor
for work completed on the Project through June 28,2014.
CONSIDERATIONS: The Board approved a Work Order for Quality Enterprises USA, Inc., at its
March 11, 2014 BCC (Agenda Item 16A7). The original Notice to Proceed(NTP) was issued to Quality
Enterprises USA, Inc. on April 8, 2014; which indicated the completion date would be 60 days from the
date the NTP was issued,June 2,2014.A revised NTP was provided to Quality Enterprises USA, Inc. on
April 30,2014,which corrected the completion date to June 12, 2014. The correction was to account for
the holidays occurring during the agreed upon work schedule.
Due to adverse weather,the vendor was unable to complete the Project prior to the Work Order's June 12,
2014, expiration date; and the project manager did not timely process an administrative change order
extending the work period. At the time, the project manager did not understand that a zero dollar time
extension could only be processed administratively prior to the completion date specified on the Work
Order. The project manager now understands the process and will follow the proper procedure in the
future.
Change Order#1 is a zero dollar after-the-fact request to extend the completion date of the project though
June 28, 2014; thereby allowing final payment to the vendor through the Project completion date. This
time extension request enlarges the original completion date a total of 16 calendar days and 11 working
days,from June 12 to June 28,2014.Included in Change Order# 1 is the request for$10,925 to be moved
from an approved contingency to pay for additional asphalt work.
FISCAL IMPACT: There is no additional Fiscal Impact associated with this Executive Summary other
than the fact that the vendor will be able to submit its final invoice for payment,this includes the$10,925
that we are requesting be moved from our approved contingency into a line item to pay for additional
asphalt work.
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval.—SRT
RECOMMENDATION: That the Board approve after-the-fact Change Order#1 to the Work Order for
Quality Enterprise USA, Inc., authorizing a 16 day time extension under Contract No. 08-5011, thereby
and allowing the vendor to invoice and be paid for work already completed through June 28,2014.
Prepared by: John Vliet,Director,Road Maintenance Road and Bridge Department
Growth Management Division
Attachments: (1)Change Order to Work Order;and(2)Change Modification Form
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9/9/2014 16.A.37.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.37.
Item Summary: Recommendation for after-the-fact approval for zero dollar Change Order
#1 to Quality Enterprises USA, Inc., extending a Work Order 16 days, and to authorize final
payment to the vendor under Contract No. 08-5011, Golden Gate Estates Culvert Installation
Project. (Project 60127).
Meeting Date: 9/9/2014
Prepared By
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
8/11/2014 11:28:57 AM
Approved By
n
Name: LynchDiane
Title: Supervisor-Operations, Road Maintenance
Date: 8/19/2014 8:51:04 AM
Name: GossardTravis
Title: Superintendent-Roads&Bridges,Road Maintenance
Date: 8/19/2014 9:19:35 AM
Name: GorentzJR
Title: Supervisor-Road Maint Cont&Projects,Road Maintenance
Date: 8/19/2014 11:44:23 AM
Name: LaPierreBarbara
Title:Management/Budget Analyst,Transportation Administration
Date: 8/19/2014 1:10:04 PM
Name: MarkiewiczJoanne
Title:Director-Purchasing/General Services,Purchasing&General Services
Date: 8/19/2014 1:10:17 PM
Name: JohnsonScott
Title:Manager-Procurement, Purchasing&General Services
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9/9/2014 16.A.37.
Date: 8/20/2014 9:00:47 AM
Name: VlietJohn
Title: Director-Road Maintenance, Road Maintenance
Date: 8/20/2014 4:52:34 PM
Name: ShueGene
Title: Director-Operations Support,Transportation Administration
Date: 8/21/2014 2:50:55 PM
Name: Evelyn Colon
Title:Purchasing-Procurement Specialist
Date: 8/21/2014 2:51:05 PM
Name: TaylorLisa
Title:Management/Budget Analyst,Transportation Administration
Date: 8/21/2014 2:53:31 PM
Name: KearnsAllison
Title:Manager Financial &Operational Support,Transportation Administration
Date: 8/21/2014 3:52:55 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 8/22/2014 9:38:04 AM
Name: TeachScott
Title:Deputy County Attorney,County Attorney
Date: 8/22/2014 3:06:39 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/22/2014 3:34:14 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior,Transportation Engineering&Construction Management
Date: 8/22/2014 4:36:35 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 8/26/2014 4:24:56 PM
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PROCESSED BY:
r_ Lisa Taylnr
H
CHANGE ORDER TO WORKORDER
TO:Quality Enterprises USA,Inc FROM: Stonmwater/Road Maintenance
3894 Mannix Dr,STE 216 4800 Davis Blvd
Naples,FL 34114-5406 Naples,FL 34104
Project Name:Golden Gate Estates Culvert Installation Project Number:60127
Work Order Date:February 19,2014 Work Order/PO No.:4500150229
Gage-Order No.: 1 -Bate:J old
Change Order Description:
This change order is to extend the time for completion and use finding from the contingency
allowance. Extension of time is due to 21 partial rain days experienced throughout the
projects duration. The time extension extended the original completion time from June le
to June 28m,for a total of 16 calendar and 11 working days. In the original 60 days there
were four holidays. Funds in the amount of S 10,925.00 are needed from the approved
contingency allowance for asphalt,. During the asphalt patch process,two areas had pipe
placement close enough to combine two patches into one,this ultimately provided a more
durable and level final product.
Original agreement amount $538,724.75
Sum of Previous Changes ..S0
This Change Order No. 1 Amount(add or subtract) SQ
Revised Agreement Anwunt -......... 8538,724.75
Original contract time in calendar days 60 days
Adjusted number of calendar days due to previous change orders ..0 days
This change order adjusted time is 16 days
Revised Contract Time in working days 76 days
Original Notice to Proceed date ......... April 14,2014
Completion date based on original contract time June 12,2014
Revised completion date due to change order(s) June 28,2014
Your acceptance of this change order shall constitute a modification to our Agreement and
will be performed subject to all the same terms and conditions as contained in said
Agreement indicated above, as fully as if the same were repeated in this acceptance. The
adjustment,to this Agreement shall constitute a full and final settlement of any and all claims
arising out of,or related to,the change set forth herein,including claims for impact and delay
costs.
Prepared by: Date: S/ 4
JR f• • tz, upervisor Maintenance Projects and Contracts
Maintenance •
Approved By: Date:_
Lou Gaudio,Vdm President, i Enterprises USA,Inc
Accepted by: Date:___5712/14..
Director Road Maintenance
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Change Order No.
Page 2
/,5 1 Approved b /�`ii4% Date:
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Approved by JJi!i.. i 4 Date: � G l
Evelyn Colon, ' .. -i. , Strategist
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Colt COMSILY
Purchasing Department
Acinrisindive Swims Diunion Change Modification Form
❑Contract Change Request ❑Work Order Modification
Contract#:08-5011 Change#: 1 POIWork Order#: Project Name:Golden Gate Estates
4500150229 Culvert Installation
Project#:60127 Project Manager:JR Department: Road Contractor/Firm Name:Quality
Gorentz Maintenance , Enterprises USA, Inc.
Original Contract/Work Order Amount .`<$; 538,724.75 03/11/08 101-1 Original BCC Approval Date; Agenda Item#-
Current BCC Approved Amount $ ~:538224;7f Last BCC Approval Date; Agenda Item#
Current Contract/Work Order Amount . :3 538„72425: 9/10/2014 SAP Contract Expiration Date(Master)
Dollar Amount of this Change 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $ 538,724.75 0.00% Change from Current BCC Approved Amount
Cumulative Changes $ 0.00 0.00% Change from Current Amount
Completion Date,Description of the Tasks)Change,and Rationale for the Change
Original completion date:June 12, Last approved completion date: June Revised completion date(includes this
2014 12,2014 change):June 28,2014
Number of days added: 16 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval Du (this box must be initialed by Project Manager)
❑Add new task(s) ❑Change task(s) ❑Delete task(s) ®Other(specify):
1.Provide a detailed and specific explanation of the requested change(s)to the task(s)andlor the additional days
added: During the process of completing the project, Quality Enterprises work force experienced 21 partial working day rain
outs. Additional paving requirements for 20'"Ave NE and 22"d Ave NE.
2.Provide detailed rationale for the requested change:This project was short in duration with 43 working days of which
49%were partially rained out. During the asphalt patch process,two areas had pipe placement close enough to combine
two patches into one,this ultimately provided a more durable and level final product utilizing bid unit pricing.
3.Provide explanation why change was not anticipated in original scope of work: It is impossible to determine the
weather prior to the project start date. After pipe installation and prior to the patch work being completed the inspector and
contractor evaluated the field conditions and made the recommendation to combine two asphalt patches into one patch in
both of the areas to produce as level and close to original conditions as possible.
4.Describe the impact if this change is not processed:The project run over and time was needed to complete the
project in addition to field determination for the utilization of contingency funds at bid unit pricing. If the change is not
approved the project can not be closed out and invoices paid.
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Type of Change/Modification
❑ 1. Planned/Elective i2 2. Unforeseen conditions/circumstance ®3.Quantity or price adjustment
❑4.Correction of error(s) ❑5.Value added ❑6.Schedule adjustment
Change Requested By
E. Contractor/Consultant Owner I 0 Using Department
Design Professional _ 0 Regulatory Agency(specify): I Wither(specify):
Purchasing Professional Participated in Negotiation of Change/Modification: Yes ❑No
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f _..-.
Approved by 7 Date: (//
Revised:7/28113
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9/9/2014 16.A.37.
Name and Tide:JR Gorentz,Supv RM Projects&Contracts
Reviewed by: Date: /Y / _
Procurement Strategist's Name. U
Revised:7128/13
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