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Agenda 09/09/2014 Item # 10B 9/9/2014 10.B. EXECUTIVE SUMMARY Recommendation to approve the submission of a Florida Highway Beautification Council grant application to the Florida Department of Transportation (FDOT) for a median improvement project involving a portion of State Road 951 (Collier Blvd.), from Fiddler's Creek to Mainsail Drive,in the amount of$100,000 for construction installation and$25,000 for design and inspection costs. OBJECTIVE: To receive approval to submit a Florida Highway Beautification Council grant application to the FDOT for landscape and irrigation median improvements for State Road 951 (Collier Boulevard), and all associated funding for design,installation,and maintenance. CONSIDERATIONS:,The Florida Highway Beautification Council is a seven member Council within the FDOT that approves the selection of each landscape project. The Council includes two private citizens,a landscape architect, and representatives of the Florida Federation of Garden Clubs,the Florida Nurserymen Growers and Landscape Association,the Department of Agriculture and Consumer Services and the Department of Transportation. In 2007,Fiddler's Creek Community applied for the Florida Highway Beautification Council (FHBC) grants program for landscape and irrigation improvements on State Road 951 (Mainsail to Championship Drive); unfortunately FDOT withdrew funding for the program that same year. FDOT recently re- instated funding for the FHBC grant program with a maximum award of$100,000 per project. If approved, the grant will provide median landscape and irrigation construction improvement on State Road 951 (0.6 mile project length)between Fiddler's Creek to the unimproved median(.5 miles)north of Mainsail Drive, at an installation cost of $100,000. The grant application and resolution are attached hereto and must be fully executed and submitted by October 1, 2014. The Beautification Council will review and make grant selections in January 2015. The project must be completed by June 30, 2016. There is no conflict with existing road projects currently under construction. The US 41 East and SR/CR 951 intersection project will be completed in the fall of 2015. The total estimated cost of this proposed project is $125,000. The $100,000 construction cost would be covered by the grant award, which would be reimbursed to the County upon project completion. The County would contribute a cost-share amount to the project in the amount of$25,000 for the expense of design and construction inspection services. Since this is a reimbursable grant, funding is available in Fund 111,Landscape Maintenance. FISCAL IMPACT: The maximum grant request awarded is $100,000. The total project cost is $125,000. The Road Maintenance/Landscape Department will be requesting $100,000. If awarded the • grant,the County would be reimbursed in the amount of$100,000.Funds for design and inspection in the amount of$25,000 would be utilized through Fund 111 Landscape Maintenance. Annual maintenance is $25,800 and would be budgeted beginning FY16 from Fund 111,Landscape Maintenance. GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.—SRT Packet Page-163- 9/9/2014 10.B. RECOMMENDATION: Recommendation to. approve the submission of a Florida Highway Beautification Council grant application to the FDOT for a median improvement project involving a PTh portion of State Road 951 (Collier Blvd.), from Fiddler's Creek to Mainsail Drive, in the amount of $100,000 for construction installation and$25,000 for design and inspection costs. Prepared by:Donna Fiala,District 1 Commissioner Attachments: 1)Collier County Landscape Beautification Master Plan Collier Blvd(951) http://www.colliergov.net/ftp/AgendaSept914/GrowthMgmt/CollierCountyLa ndscape BeautificationMasterPlan.pdf ; 2)HBC Grant Application; 3)HBC Application Spreadsheet;and 4)Resolution Packet Page-164- 9/9/2014 10.B. COLLIER COUNTY Board of County Commissioners Item Number: 10.10.B. Item Summary: Recommendation to approve the submission of a Florida Highway Beautification Council grant application to the Florida Department of Transportation (FDOT)for a median improvement project involving a portion of State Road 951 (Collier Blvd.), from Fiddler"s Creek to Mainsail Drive, in the amount of$100,000 for construction installation and $25,000 for design and inspection costs. (Commissioner Fiala) Meeting Date: 9/9/2014 Prepared By Name: LynchDiane Title: Supervisor-Operations,Road Maintenance 8/11/2014 10:21:17 AM Approved By Name: DurhamTim Title: Executive Manager of Corp Business Ops, Date: 9/2/2014 2:46:00 PM Name: DurhamTim Title: Executive Manager of Corp Business Ops, Date: 9/2/2014 3:07:58 PM Packet Page-165- 9/9/2014 10.B. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 650-050-10 FLORIDA HIGHWAY BEAUTIFICATION COUNCIL PRODUCTION SUPPORT 07/14 GRANT APPLICATION Pagel w4 GENERAL INSTRUCTIONS: Statutory requirements for the Florida Highway Beautification Council Grant Program are found in Section 339.2405,Florida Statutes. Within Rule Chapter 14-40, Florida Administrative Code,are sections dealing with the grant application process,grant award process,and funding,construction,and maintenance of beautification projects. These documents and other helpful information can be reviewed on Florida's Highway Beautification Programs website, http://www.dot.state.fl.us/proiectmanagementoffice/highwaybeautification/ When a decision is made to apply for a Florida Highway Beautification Council Grant,please immediately notify the District Highway Beautification Council Grant Coordinator(Grant Coordinator). A directory of Grant Coordinators is posted on the program website. The Grant Coordinator will provide guidance,and help ensure that no other Department projects are in conflict with the grant project. Grant applications for landscape projects in conflict with other Department projects will not be accepted. Please complete all items in this application. This form includes a three tab Excel spreadsheet that can be found on the Florida Department of Transportation website. Attached sketches,photographs,conceptual plans,maps,narratives,and spreadsheets must be bound,and be no larger than 11 x 17 inches. Any pages larger than 81/2 x 11 inches must be folded. Maximum number of pages for the application is 15;excluding plans,resolutions,and letters of support. To be eligible for a grant,ten(10)paper copies and a digital copy of the completed application form and other project information included in supporting documents must be received by the Grant Coordinator by the end of business on October 1. Late or incomplete applications,or any addendums or changes will not be accepted. Please retain a file with at least one copy with original signatures of all submitted documents. Questions should be directed to the Grant Coordinator. ATTRIBUTES:The Council will evaluate the application based on the following attributes: 1. Aesthetic Value: Describe how the project will enhance the beauty of the project location. 2. Level of Local Support: Describe how the community is making a meaningful investment in the project as evidenced by letters, local press coverage,local volunteer labor,local business participation,and level of match. 3. Cost effectiveness:Describe how the quality and cost of the materials and labor is an efficient use of grant funding. 4. Feasibility of Installation and Maintenance: Describe how the materials and methods of construction and maintenance (including water and irrigation)are compatible with roadway safety and operation,and document the ability and commitment of the maintaining agency. 5. Environmental Benefits: Describe how the project and proposed level of maintenance improve environmental conditions,such as preventing litter,minimizing erosion,reducing stormwater runoff,improving air and water quality,screening visual blight, conserving energy,conserving water,and sequestering carbon. 6. Right Plant Right Place:Describe how this project meets the requirements of Florida Friendly Landscaping as defined in Section 373.185, F.S.and required in Section 335.167, F.S.. 7. Emphasis on Low Maintenance and Water Conservation: Describe how the plants will grow strong and live long without extraordinary care. 8. Waste Reduction:Describe how the project utilizes recycled,reused,and reclaimed materials to the greatest extent feasible. 9. Forethought and Planning:Describe how the project contributes to a documented area wide or regional beautification plan. 10. Value to the Community: Describe how the grant will make a meaningful difference aesthetically,economically,and to quality of life in the community. PROJECT INFORMATION: Provide with the following supporting documents. • Location map • Estimated project budget(complete all three tabs • Photographs of existing conditions on the accompanying Excel spreadsheet) • One page written project narrative • Anticipated maintenance activities and schedule • Written or graphic conceptual plan (in accordance • Anticipated means of providing supplemental water with Rule Chapter 14-40 Part I) • Anticipated project schedule • One paragraph description of each evaluation • Required resolution(s) attribute • Photographs or sketches of examples of proposed improvements THIS FIRST PAGE OF THE APPLICATION FORM IS FOR INFORMATION PURPOSES ONLY,AND SHOULD NOT BE SUBMITTED. Packet Page-166- 9/9/2014 10.B. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 650-050-10 FLORIDA HIGHWAY BEAUTIFICATION COUNCIL PRODUCTION SUPPORT O GRANT APPLICATION Pa©e3of4 APPLICANT INFORMATION: Applicant Name (Local Government Entity as defined in Section 11.45(1)(d), F.S.): Collier County Growth Management Division Road Maintenance, Commissioner Fiala District#1, Collier County Government Federal Employer Identification (FEI) Number of Applicant: 59-6000558 Contact Name: Pamela Lulich, PLA, CLIA, FNGLA-Horticultural Professional Position or Title: Landscape Operations Manager Address: 2885 South Horseshoe Drive Phone#: (239)252-6291 Email: PamelaLulich@colliergov.net Participating Organization(s): Collier County GMD-Road Maintenance, Landscape Section, Capri Community, Fiddler's Creek Community Development District#1 and #2, Support from Community through online petition and Letters of Support This application is for a grant in current fiscal year: (i.e., 2014-2015) 2014-2015 PROJECT SUMMARY: County: Collier City:Naples U.S./S.R.#:S.R. 951 Local Name:Collier Blvd./S.R.#951 Length of Project: .6 Miles (Miles or Feet) From: Intersection of Fiddler's Creek Entrance and SR 951 1Must indicate mileposts and visible landmarks,i.e.intersections) To: Insterction of Mainsail Drive and S.R. 951 {Must indicate mileposts and visible landmarks,i.e.intersections) GRANT SUMMARY(based on Tab 1 of accompanying spreadsheet): Amount requested: $100,000 Applicant's match: $25,000 Estimated Total Project Cost: $125,000 Packet Page-167- 9/9/2014 10.B. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 650-050-10 FLORIDA HIGHWAY BEAUTIFICATION COUNCIL PRODUCTION SUPPORT 07/14 GRANT APPLICATION Page 3 of 4 APPLICANT ASSURANCES: The person preparing this Application should initial each of the following to indicate that the Application is complete. Resolution: The applicant's governing body (local government entity, as defined in Section 11.45(1)(d), F.S.) must have passed a resolution or resolutions approving the grant application and authorizing the individual who signs the grant application for the applicant to execute agreements and documents associated with the grant and maintenance of the landscape project. A copy of such resolution or resolutions must be included with the application. The Application is being transmitted to the District Highway Beautification Council Grant Coordinator having jurisdiction of the state highway on which the beautification project is proposed. All Project Information listed on page one of the application is attached to this form. The Project will meet all the Department of Transportation requirements pursuant to Rule 14- 40-003. The local governing body understands the attributes (listed in the last section of this form) to be used by the Florida Highway Beautification Council to prioritize all projects, and has addressed each attribute to the maximum extent possible. The Application, not includin g p lans, resolutions and letters of support, is 15 pages or less. PREVIOUS GRANTS: During the past ten (10)years, in what years has the Applicant received a grant from the Florida Highway Beautification Council? No The undersigned hereby certifies that all requirements of the grant program are understood, and that all information provided with this grant application is true and correct, and represents the desires of the local government entity where the project will be installed. i Signature: - y " '1 ' r Date: .' / f 2 © i.-ti-, / / Position/Title: Road Maintenance Director END OF APPLICANT SECTION Packet Page-168- 9/9/2014 10.B. STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION 650-050-10 FLORIDA HIGHWAY BEAUTIFICATION COUNCIL PRODUCTION SUPPORT 07114 GRANT APPLICATION Page 4of4 THIS SECTION TO BE COMPLETED BY FDOT DISTRICT HIGHWAY BEAUTIFICATION COUNCIL GRANT COORDINATOR. Is the applicant a local government entity, as defined in Section 11.45(1)(d), F.S., or a local highway beautification council established in accordance with Section 339.2405(9), F.S.? Yes No If Grants have been received during the past ten (10) years, are the projects being satisfactorily maintained according to the terms of agreements? Yes No Comments: As District Highway Beautification Council Grant Coordinator I certify that the application was received from an eligible applicant on or before the October 1 application deadline, and to the best of my knowledge,the application meets all of the requirements of Rule 14-40.020, Florida Administrative Code. Signature of Grant Coordinator Date Within ten (10)working days after October 1,the Grant Coordinator shall send eight copies of the complete application to: State Transportation Landscape Architect Florida Department of Transportation 605 Suwannee Street, MS 40 Tallahassee, FL 32399 Packet Page -169- STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PRODU 9/9/2014 10.B. FLORIDA HIGHWAY BEAUTIFICATION COUNCIL 07/14 GRANT APPLICATION Estimated Annual Maintenance Costs This information is requested primiarly for use by the applicant. The Florida Highway Beautification Council will review the data in relation to the project conceptual plans in order to recommend funding for low maintenance and water conserving projects. Estimated$for Routine Maintenance Activity Estimated$ DURING One(1) Maintenance FOLLOWING One Year Establishment Period (1)Year Establishment Peroid Water supply/source $3,500 $3,500 Water delivery to plants $1,700 $1,700 Mowing/Edging $7,800 $7,800 Weeding $300 $300 Fertilizing $500 $500 Pruning and Trimming $2,850 $2,850 Mulch $5,725 $5,725 Maintenance of Traffic $2,500 $2,500 Other $925 $925 Estimated Total Establishment and Annual Maintenance costs $25,800 $25,800 Notes Applicant may provide any information to explain establishment and maintenance activities General Maintenance costs are based on the adjacent.6 mile maintenance records for 951 at Fiddler's Creek. Packet Page-170- STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION PRO[ 9/9/2014 10.B. FLORIDA HIGHWAY BEAUTIFICATION COUNCIL 07/14 GRANT APPLICATION Applicant Name: Estimated Grant and Matching Costs he grant request shall identify and estimate all costs associated with the project. A grant may provide for the costs of purchase and installation of a sprinkler/irrigation system(this may be any method proposed to transport/deliver water to the plants),the cost of plant materials,and may provide for the costs for labor associated with the installation of the plantings. The cost of the water is not an eligible grant cost. Summary of Eligible Grant Project Costs(Amount being requested to be paid for with Estimated$ the Grant) Sprinkler/irrigation system(lump sum) $45,000 Plants(Refer to Tab 2-Plants and Labor to Install and Establish) $55,000 Estimated TOTAL Eligible Grant Costs $100,000 Summary of Applicant Matching Project Costs(Amount being invested by Local Estimated$ Percent of Total Government;excluding maintenance post establishment.) project Costs Design Fee(Max 10%Total Project Cost)-Max is$12500 $10,000 8.00% Plants(Refer to Tab 2-Plants and Labor to Install) $0 Water $0 Establishment Period-One Year(Max 12%of Total Project Cost)-Max is$15000 $0 0.00% Hardscape and Street Furnishings (Max 10%Total Project Cost)-Max is$12500 $0 0.00% Maintenance of Traffic $0 CEI-Construction administration,construction inspections,As-Built Plans $15,000 Other(identify) $0 $0 $0 $0 $0 $0 $0 Estimated Total Applicant Matching Costs 25,000 Estimated Total Project Cost 125,000 Matching Costs as Percent of Total Project Cost 20% Packet Page-171- STATE OF FLORIDA DEPARTMENT OF TRANSPORTATION fismmn.1n FLORIDA HIGHWAY BEAUTIFICATION COUNCIL 9/9/2014 10.B. GRANT APPLICATION Estimated Cost for Plants and Labor to Install This information should be the most accurate and complete information that is available. If plant species are not known,refer to the concept plan to provide the size and type of plant,such as broadleaf deciduous tree,coniferous evergreen tree,flowering tree,palm tree,large shrub,ground cover,etc.The unit cost for plants must be wholesale. Select a multiplier that most closely reflects the estimated cost of labor and materials to install the plants. Applying the multiplier to the unit wholesale cost of plants should provide the total plant cost including the wholesale cost of the plants,fertilizers,soil amendments,mulches,staking,and labor to install. Costs associated with the establishment period are not to be included. Unit$ Unit$to Sub-Total$to Plant Common Name Plant Botanical Name Installed Size Quantity Multiplier purchase purchase and Wholesale and install install Gumbo Limbo Tree Bursera simaruba 14'oa x 6'spd,3"cal 3 $190 2.00 $380 $1,140 Silver Buttonwood Tree Conocarpus erectus'Silver' 8'x 7'multitrk,character 6 $134 2.00 $268 $1,608 Satin Leaf Chrysophyllum oliviforme 10'Ht x 5'spd,2"cal 6 $134 2.00 $268 $1,608 Orange Geiger Tree Cordia sebestena 8'Ht x 4'spd,1.75"cal 6 $134 2.00 $268 $1,608 East Palatka Holly Ilex attenuata 10'Ht x 5'spd,2"cal 6 $105 2.00 $210 $1,260 Live Oak Quercus virginiana 14'oa x 6'spd,3"cal 3 $215 2.00 $430 $1,290 Florida Royal Palm Roystonia elata 8'gw 9 $670 2.00 $1,340 $12,060 Cabbage Palm Sabal palmetto 10'13'16'ct cut head,Stag'd Hts 12 $94 2.00 $188 $2,256 Florida Thatch Palm Thrinax radiata 9'oa ht 6 $190 2.00 $380 $2,280 Red Tip Cocoplum Chrysobalanus icaco'rt' 3 gallon 24" 200 $4 2.00 $9 $1,720 Seagrape Coccoloba uvifera 3 gallon 24" 100 $4 2.00 $9 $860 Dwarf Fire Bush Hamelia patens'Compacta' 3 gallon 24" 100 $4 2.00 $9 $860 Muhly Grass Muhlenbergi capallariensis 3 gallon 24" 300 $4 2.00 $9 $2,580 Cord Grass Spartina bakeri 3 gallon 24" 200 $4 2.00 $9 $1,720 Silver Saw Palmetto Serenoa repens'Silver' 7 gallon 24",plant 48"oc 50 $32 2.00 $65 $3,225 Necklace Pod Sophora tomentosa 3 gallon 24" 50 $4 2.00 $9 $430 Walter's Viburnum Viburnum obovatum 3 gallon 24" 150 $4 2.00 $9 $1,290 Coontie Zamia floridanum 3 gallon 24",full 50 $11 2.00 $22 $1,075 Golden Creeper Ernodea littoralis 1 gallon 10", full 75 $2 2.00 $5 $360 Beach Sun flower Helianthus debilis 1 gallon,12"full 250 $2 2.00 $5 $1,200 Beach Morning Glory Ipomoea pes-caprae 1 gallon 12" 150 $2 2.00 $4 $570 Ilex Shillings Ilex vom nana'Shillings' 3 gallon 12" 400 $5 2.00 $10 $3,840 Parson's Juniper Juniperus chinensis'Parsonii' 3 gallon 18" 125 $5 2.00 $10 $1,200 Indian Hawthorn Raphiolepis indica 3 gallon 18" 500 $5 2.00 $10 $4,800 Bahia Sod Paspalum notatum 23000 $0 2.00 $0 $4,140 �.....„ IEstimated Total Cost for Plants and Labor to Install $54,980 Packet Page -172- 9/9/2014 10.B. RESOLUTION NO.2014- A RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS, COLLIER COUNTY,FLORIDA,APPROVING THE SUBMISSION OF AN APPLICATION FOR A HIGHWAY BEAUTIFICATION GRANT AND, IF AWARDED, TO CONSIDER ACCEPTING THE AWARD AND ENTERING INTO A HIGHWAY BEAUTIFICATION COUNCIL GRANT, LANDSCAPE CONSTRUCTION, AND MAINTENANCE MEMORANDUM OF AGREEMENT WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION (FDOT), FOR A PORTION OF SR 951 FROM FIDDLER'S CREEK TO MAINSAIL DRIVE. Whereas, the Board of County Commissioners of Collier County, Florida (the "Board"), seeks to beautify and improve various rights of way by landscaping within Unincorporated Collier County; and Whereas,many roadside areas and median strips within FDOT rights of way must be maintained and attractively landscaped;and Whereas, the Board wishes to authorize Collier County to apply for a Highway Beautification Council Grant (the "Grant") from the FDOT in the maximum amount of the $100,000.00, to construct a project located on a portion of SR 951 from Fiddler's Creek to Mainsail Drive(the"Project");and Whereas,the anticipated Project budget is $125,000, which includes a$25,000.00 cost share budgeted by the County's Growth Management Road Maintenance Department for design and construction services;and Whereas, if the Grant applied for is awarded to the County, the Board will thereafter consider accepting the award and entering into a Highway Beautification Grant, Landscape Construction, and Maintenance Memorandum of Agreement between with the FDOT;and Whereas, if the Grant is awarded, the $100,000.00 grant amount will be reimbursed to the County upon completion of the Project and the future maintenance of the relevant landscaped median strips shall be the responsibility of the County to maintain. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners Collier County,Florida,that: Section 1. The Board hereby authorizes Collier County to apply for a Highway Beautification Council Grant from the Florida Department of Transportation, and if awarded, to consider accepting the grant and entering into a Highway Beautification Grant, Landscape Construction and Maintenance Memorandum of Agreement with the FDOT. Packet Page-173- 9/9/2014 10.B. Section 2. In the event the Grant in the amount of$100,000.00 is awarded, the County will provide cost-share funding required to complete the project in the additional amount of$25,000 for design and construction services, for a total Project cost of$125,000.00; of which the $100,000.00 Grant award will reimbursed to the County upon completion of the Project. Section 3. In the event the Grant is awarded, future maintenance of the relevant improved median strips shall be the responsibility of the County to maintain through the Collier County Beautification program. Section 4. The Clerk for Collier County, Florida is hereby directed to send copies of this Resolution to the Department of Transportation and all other persons as may be directed by the Board. THIS RESOLUTION ADOPTED after motion, second, and majority vote favoring same,this 9th day of September,2014. A'n EST: BOARD OF COUNTY COMMISSIONERS DWIGHT E. BROCK, Clerk OF COLLIER COUNTY,FLORIDA By: By: ,Deputy Clerk Tom Henning,Chairman Approved as to form and legality: �Z 44-• Scott R. Teach Deputy County Attorney (6S) Packet Page-174-