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BCC Minutes 08/22/1988 B N8ples, Florid8, August 22, 1988 LET IT BE REMEMBERED, that the Board of County Commissioners in 8nd for the County of Collier, 8nd 8lso 8cting as the Board of Zoning A........~.. w,','; .... .....c: ;.:...;.::;".~:-.; ~:=::! ~=~ =! ccch !:'::"~-=i.:d 1if:tr i-=I;.s ð!i! have been created according to law and having conducted business herein, ~t on thi~ date at 1:00 P.M. in BUDGET WOR~8HOP SESSION in Building "F" of the Government Complex, East Naples, Florida, with the following .embers present: CHAIRMAN: Burt L. Saunders Anne Goodnight VICE-CHAIRMAN: (Arr. 2:30 P.M. John A. pistor Arnold Lee Glass Max A. Hðsse ALSO PRESENT: James C. Giles, Clerk; John Yonkosky, Finance Director; Maureen Kenyon, Deputy Clerk; Neil Dorrill, County Manðger; Ron McLemore, Assistant County Manager; Tom Olliff, Acting Community Development Administ~ator; Kevin O'Donnell,. Public Services Administrator; James Reardon, Emergency Management Director; George Archibald, Public Works Administrator; David Pettrow, Development Services Director; William Lorenz, Pollution Control Director; Nina Neal, Assistant to the Acting Community Development Administrator; Martha Skinner, Social Services Director; Leo Ochs, Administrative Services Administrator; Tom Whitecotton, Human Resources Director; Cliff Crawford, Parks & Recreation Director; Bob Demarest, Library Director; John Boldt, W8ter Management Director; Gene Staudenmeier, Ani.al Control Director; Jennifer Pike and Michael Smykawski, Budget Analysts; and Lori Zalka, Budget Director. Page 1 &OO~ liB 1'1,:r 833 .,-----, ,."... .-..-..-..-.- ,OO~ 116 w~ 834 August 22, 1988 AGENDA 1:00 - 2:00 2:00 - 3:30 3:30 - 4:30 4:30 - 5:00 Personnel Mðnagement Study Public Services Community Development Administrative Services PERSO1OŒL JCUO.GEKI""T STUDT Administrative Services Administrðtor Ochs stated that in February the Board engaged the services of Ralph Andersen & Associðtes, a person nel .anagement cons~ltaryt, to assist the staff in reviewing the com- pensation, classi.ficðtion and performance appraisal system. He stated that the purpose of the ~nalysis was because the County is interested in securing a competitive position in the labo~ market for purposes of recruiting employees into the organization and retaining those employees. He noted that another objective was to establish and main- tain an internal pay 8nd clðssification system that.was e9uit8ble ðnd consistent for all positions within county government. He noted a third objective was to link pðy to performance and make performðnce the primary determinant in all future compensation decisions within the County Manager's agency. He reported that the fourth objective was to construct 8 system that was consistently, uniformly, and eðsily main- tained and administered by trained county professionðl staff. He indicated that the system of personnel management that is being recom- mended to the Board meets all the objectives, adding that it is both conceptually technically sound and reflects the policy objectives as it relates to pay for performance as the County Manager set out for Page 2 - - - ,."_.~.. --,. -- """,-~-,---""--" ._--". .--...-...-....,-..--.....--.-................... ...............-' its agency. August 22, 1988 He noted that he is recommending implementation of this system for October I, 1988, and it is also fundable for this year as there are reserves set aside tor S8!ary aoJustments Wl~nln toe budgel that is presently being reviewed at the workshop sessions. Mr. David Eisenlohr, consultant with Ralph Andersen and Associates, stated that he is the project manager on this assignment. He indicated that ,.1ere are three reports that have been presented; the Final Compensation & Job Evaluation Report; Job Evaluation System I1anual; and the Performance Appraisal System Manual. He noted that the scope of work included tIll positions within the County Agencies and the Constitutional Officers with the exception of the pay-for- perfor.ance of the Sheriff's Department. He indicated that out of the entire project, it was hoped that a fully updated position clðssifica- tion plan could be obtðined, a competitive and equitable compensation system and the key objective was to introduce and" operate a pay-for- performance appraisal system and then tö link employee peformance to the pay plan. He stated that the study process consisted of a lot of work involving employees and management and the only thing left to do is to finalize the current employee appeal process and to finish the supervisory training that is related to the performance appraisal systetll. Ue noted that this would complete the work for full implemen- tation of this study on October l, 1988. Mr. Ochs noted that the first phase of the study was an update of the classification plan which describes the types of work, the levels ~QQ" 116 w.~ 885 Page 3 ,.........----.............-,.. .......,-......--...... -.....--- . . .~"'-'_._~ 0" "--" ..._...~.~..._"-_..._.__.._-_.............,,._.._.._._......... ~o~ 116 fir.{ 836 August 22, 1988 of work, the nature of the duties and responsibilities being performed by all employees in the county government, 8dding that 6 separate classification plans were prepared and each one includes the cl8ssifi- c8tion concept which is the b~sic definitions, the terminology, the titling conventions, and is also the general conceptual framework that sets the standards for how positions to classific8tions are 8llocated. He stated that he t~ied.to produce some consistent titling so that they have a consistent m~ðning for all agencies as well 8S the Constitutional Officers. He stated th8t every position was allocated a new class of work and then that c18ss specification has been updated, adding that once this phase of the work was complete~ the job evaluation was the next phðse. He noted that the job evaluation is the process that is used to determine the classification of the hierarchy, in other words, a ranked list of job positions from high to low. He noted that the technique that was used is called a point fac- tor job evaluation which is a system of identifying the specific fac- tors that each job is to be rated on and attaching points value to that so that the total points determine the placement in the classifi- cation structure. He noted that five factors were used to evalu8te every job; expertise, decision making, supervision, contacts, and working conditions. He noted that expertise is the training and edu- cation necessary to do the job; decision making is measured in terms of the impðct of the decision you expect the incumbent employee to make and secondly the independence with which that decision is made; Page 4 - - - '-'~"""""~'-""""""----------"'---- -..,....."... ....-...-~~,~.,-,,-"~-'-""-'" ...., ..'" . "'-. ""--""""""""'--""'" '" ,- """"""'-" .",.,~_...._-, ^ugust 22, 1988 supervi!tiulJ ¡'dO I,.IHc... ""V"'VVloC""" ..... ~"" .....- ....;.;;.~;. ::.1' ::;t::!f ::;upc:-- vised, the type of staff whether professional staff, clerical staff, or technical staff. and the level of supervision like mid-mðnager, first line supervisor, senior manager, or executive level. He indi- cated that contacts is based on the level of contacts with whom you have to deal in order to do the work and for whðt purpose. He noted that working conditions is based on physical effort and under what environmental conditions it is performed. He stated that once the classification structure is in plðce and the (dctors are developed and defined, the jobs are rated and then all factors are weighted, then it is determined how much compensation is warranted. He noted that the compensation plan results from a combin8tion of the classification work, the point f8ctor, job evaluation work and other factors, but the overall goal is to t~y and get an int~rnally equitable' and externally equitable compensation plan. He noted that the labor market was iden- tified based on a regional market for all jobs based essentially on public entities. He indicated that for some jobs like the man8gers and supervisors, it was felt that information .on a national market ievel was needed. He indicated that size, population, work force, and cost of living in various counties were taken into cónsideration. He indicated th8t the cost of living was a particular concern with the employees which is why this was included in the study. He noted that there was a fairly consistent pattern of below market salary rates measured against the median top rate in the market. He noted that the Page 5 &DD~ 116 Pi'.! 837 ,O;~ 116 W,f 838 August 22, 1988 point of reference in the sal8ry survey was top monthly salaries, adding that .aximum salary rates in Collier County were compared to maxi8U8 salary rates in other counties and then analyzed. He noted that in general the market is paying 8 little more and in some cases, substantially mor~. than Collier County. He stated that when he looked at the expanded nation8l market, it was found that Florida and the Southeast paid generally better wages than the nation as a whole, adding that the local market is more competitive than the national I114rket which was also re'Clected in the 8a18ry range. lie stated that the local market was more competitive than the n8tional market for the exe~t group th8t does. not receive overtime. In re$ponse to Commissioner Hasse, Mr. Eisenlohr stated that the results of this study were not unexpected and this study was done because over the years, the County has fallen behind. He noted that a number of positions are substantially behind the marketplace. Commissioner Saunders questioned if inform8tion W8S obtained for Collier County versus other counties in the southern part of Florida, to which Mr. Eisenlohr replied affirmatively, adding that he has the data for the southern part of Florida and would furnish a copy of sa8IC. Mr. Eisenlohr stated that for each of the major pay groups, exempl employees, non-exempt employees and public safety jcbs were looked at and the actual salary results were plotted and then another regression ~nalysis was run to indic~te the appropriate relationship between job Page 6 - - - ".."oo............._..__.._".,..,.."._---_...._,_._"..~,-- ~-"""""'---"-'---"-""'-'~"""O""-"""'-"""""""'O~'-"-""'" ". - - - evaluation points and salaries. August 22,1988 He indicated that this is the step to go from the job evaluation system through the compensation survey into developing the pay plan, adding that this is a technic81 aspect of thf: project. He refer.!d to the report indic8ting that in order to get to the salary recommendations, the market was looked at, the point fac- tors, the internal salary relationships between supervisors and subor- dinates and specific recruitment and retention difficulties. He indicated that the exhibits in the report indicate the class title which is the job title recommended through the classification study; the current top salary is the maximum rate of ~ay under the current pay plan which does not mean that the individual employees are making this salary, adding that in the survey most employees are not making this salary; the exhibit also shows the tot81 points which are based on the weights ðnd factors; range is the salary range he has assigned to the job and.then'~he salary recommendation shows a minimum annual rate of pay, the control point of the range, and then the maximum rate of pay. He noted that there is also a column that is listed as com- mente which explains how the salary recommendation was determined. He indicated that under this structure for the exeropt group, there is an entry rate and a control point with no steps which is a.40\ spread and then the maximum rate is roughly 10\ above the.cpntrol point. He stated that employees salðries will be advðnced bðsed on performance only from minimum to control and once the control point salary is reached, that employee is no longer eligible for base salary &00.. 116 w.~ 839 Page 7 t~ liô 1'1';' 800 increases. August 22, 1988 lie noted that at this point, they go on the system that is again strictly driven by performance and then become eligible for once annual lump sum ~'it payments on their anniversary date up to the maximu. rate of the range which coul~ be up to 1°'. In answer to Commissioner Hasse, Mr. Eisenlohr stated that all the Constitutional Officers have seen this, adding that he received a fairly consistent reply that they liked the system, the philosophy, the approach, the structure; but they want to maintain running their own classification and compensation systems and they view this as a guide- line as it will be helpful, but certain positions and salaries they .ay take issue with. Hr. £isenlohr stated that the non-exempt plan is a little'dif- ferent than the exempt as it has an "A step", control, and maximum steps, which are actually segmented into.6 pðy steps. of 2rl/2' incre- ments between A step and control. He indicated that the step raises will be tied to the performance evaluation system, however, based on what was he8rd from the interviews and the talks with management, it was important for this classification of employees to have a structure that shows visually how they can progress through the salary ranges. He noted that there are also specific guidelines as to how these step increases will be managed. He noted that someone that meets their performance standðrd will be eligible for a one step increase each year; someone that exceeds and has excellent performance could get two steps; and someone thðt is superior in terms of performance could get Page 8 - - - August 22, 1988 three steps which woul0 De a tor.a.1 or ï-i/;':¡' "o.&.o'y .L......"....-. :::: stated that for the exempt group, if the plan is moved up for next year, incu.bcnt salaries should not move. He stated that this level employee should pr~oress through thc range only bascd on performance. He stated that for the non-exempt, he proposes that as the plan is ~aintained and as the plan goes up to keep pays with market changes, the employees move with the plan, adding that the trade-off is that the exe~t employee has an opportunity for proportionately greater salary increases based on the plan. co.aissioner Saunders stated th8t at some time or another, the salary pl8n has to be adjusted upward for inflation which is basically across-the-board raises for everyone. Mr. Eisenlohr stðted that he does not recommeñd that either plan be adjusted across the board, adding tþat he would recómmend that the plans be aarket driven and the Board move the plan as needed to reflect .arket conditions. He stated that for the exempt employees, it would be possible that the r8nge moves, but their salary does not move, and if they do not produce or achieve, they do not. get a raise. He stated that he has proposed that there be some increase available for satis- factory performance, but to get a nice raise, an employee has to do better than satisfactory. Comaissioner Saunders stated that this document will have to be re-evaluated annually on a step by step basis and classification by classification. He questioned how this plan is implemented for' a spe- Pðge 9 tOú~ l1B W.¡ 8at '._-"-"'---"'."-"-----"~--"" ""..".- """"" """ . >~ ,ot ;:, ,'.~' , } .,:~,~, .. )/ 1l 'OG~ 116 '"~,{ 8~2 cif ic esnployee? August 22, 1988 Administrative Services ^dminístrator OChs stated that there is spe,'fic implementation guidelines th8t will cover all employees under the County Manager's agency that is predicðted in part on years of service with County govecnment. He stated that he is suggesting that all employees be brought up to at least new entry of the recommended salary range and then use the guidelines for the coming fiscal year and proceed with the pay-foe-performance on 8nni- versary dates að it has' been done in past years. Comnissioner'Saunders.stated that based on these factors, if an employee is above the nëw entry level, that person will get 2.5\ of their current salary. In answer to Comm~ssioner Hasse, County Manager Dorri1l stated that with regards to compensatory. time;' there are procedures that need to be followed so that it is propèrly documented. aå,to what the ration81e for working overtime was and there has to be something in the file regarding this. He noted that there also has to be an expec- tation as to when it will be used as people cðnnot build up enormous aøounts of comp time and expect to be entitled to it. He noted that there are other managerial positions where people are e;<pected to work evenings, weekends, and after hours, where only a certain amount of that is determined to be eligible for comp time. Commissioner Saunders stated that at this point it is known what each employee will be receiving on October 1st, bðsed on their length of time with the County and based on the entry level they should be aL, Page 10 -""""-""'-"""" .- - - August 22, 19BB and questioned if there is sufficient money in the budget for the t.;VtoUII':I y...ø. ~v ¡...¡:,:¿....;.;.'~ ~:-:':= ;:~::::., ~-= :::-.~:~. ~.~. ,:,,::,kg ":,""""'~ ..h,... "h¡ co plan can be implemented with the existing salary reserves set aside in the budget as it c~rrently stands for the County Manager's agency. Mr. Eisenlohr stated that this plan is a very structured process and the key to making it work is to require supervisors and employees to talk to each other and to agree on the basis of the evaluation in advance and also to check the progress at mid-year. Mr. Ed McMahon, Chairman of Government81 Affairs of the Greater Naples Civic Association, stated that from January through April, they spent ti.e working with the Sheriff's Department in order to make manageaent suggestions for improving the operations and holding down budget increases, adding that they were pleased with the cooperation of the Sheriff's Dep8rtment and was glad to see a'process budget held at 5.9\. He stated that they felt that'the Sheriff's Department should participate in the pay study, but he feels .that it is irrespon- sible for the dep8rtment to request an additional $1.4 million for salary increases. He noted that the original budget includes an addi- tional 40 people and the personnel increases have been high in the past three to four years. He stated that the new Sheriff should be given time to evaluate the department and its needs prior to any increases. He stated that if the Sheriff's Department is given this much of a pay increase, it is going to cause problems with the rest of the County employees. He stated that he is requesting that a decision &OO~ 116 Pl'.f 893 Page 11 r.~¡,.: 116 w~ 894 August 22, 1988 on the Sheriff's budget be postponed until alternatives can be studied. He indicated that the Civic Association h8s some ideas that they would like to be able to discuss with the Board at a later date. Coø.issloner Saunders stated that the final budget hearing is on Sept~ber 22, 1988, and prior to that date, their has to be some final decisions made. He stated that the comments reg8rding an evaluation by the new Sheriff mak~s sense and possibly, an escrow fund could be set up pending the evaluation. Coøøissioner Hasse stated that he circulated a memo that indicated that it is difficult to vote against law enforcement salaries'.and reserves, but as need arises, it is possible to cut expenditures and he would suggest that the various agencies propose ~ays to lower the new 10\ tax increase. . Ms. Gail Addison, Sheriff's Department, stated that the final adjustment was 5600,000 in last year's budget and 5300,000 of that was returned to the B08rd, adding that the actual increase was 5300,000 and not 51.4 million. She stated that the Sheriff's Department could get with Mr. McMahon to discuss this matter. County Manager Dorrill stated that at the time the tentative øillage was set, the Sheriff asked for more money than what the rest of the County was working with as it relates to salary increases. He noted that the Board has been working 9-1/2\ for payroll and the Sheriff has asked for 12-1/2\, adding he hðd always assumed that this is something that woul~ be discussed at 8 lðter date in order to Page 12 - - - --... .,- .-..."....-'......._w.......... - - - ^ugust 22, 1988 understand what is going on, not only as it relates to the needs of lmproveo sa¡at'i~tt ~ I "':'C ::;:....., ~=='::; :::r'::~:::~":" ::....;~ :::!.=~ ~~':"~-;~;?'.;"': that there are also another 1,000 employees that wor~ for the County. He stated that he assumes that this discussion will be held prior to the public hearing. Coa.issioner Saunders stated that there is no action required by the Board, but a consensus as to the acceptability of this plan in con. cept could be obtained from the Board. C~issioner Pistor stated that he feels that it is a good report with the exception of receiving raises on the anniversary dates. C~issi~ner Goodnight stated that she feels that the report is good, adding that one of the biggest problems Collier County has had is that after people are trained, they leave for better salaries and this study, once implemented, should make the' County more com- petitive. co..issioner Hasse stated that he feels that the concept is excellent. . C~issioner Saunders stated that he thinks that this plan is acceptable, adding th8t he will look forward to hearing from the tax- watch people as the County goes through the budget process. ..... Recess: 2:13 P.M. - Reconvened: 2:30 P.M. ..... commissioner Glass arrived at this time PUBLIC SERVICES Budget Director ~alk8 stated that there are three divisions that will be heard this date; Public Services, Community Development, and Page 13 tOO~ iiô w.~ 895 -----....-..--....... ..---- tiìí..: l1B F,q 896 August 22, 1988 Administrative Services. She noted that the Reserve for Contingencies is now $2.5 million compared to $2.1 million when the budget workshops began. Budget Analyst Pike stated th8t with regards to Public Services, Page B-28 of the tentative budget book is the administrative budget which shows a 27% decrease because $47,600 in funds for the Assistant Public Services ^dministrator were transferred to the Administrative Services Divisiory to fund the Information Systems Coordinator's posi- tion. She stated that in 'the FY-89 current budget, $5,000 has been transferred from the Board budget to be used 8S discretionary funds for outside agents. She indicated that Page B-29 is the Veterans S~rvices Budget which shows a 3\ increase, but there are no significant changes. She rep~rted that Page:á-30 is the Youth 9uidance budget which has a 10\ increase due to an expanded request Cor $8,100 for a part-time secretary. She indicated that the County Manager has request a management review by St8ff of the current two office concept of this program for next year to determine if it is an effective progra. for Youth Guidance. She indicated that Page B-31 is Animal control, which has a 6.3% increase which includes $2,500 in this fiscal year for food for two horses that are boarded for Parks & Recreation Department's Park Range Program. She reported that there is an $11,000 increase in revenue from the sale of ðnimal lice~ses by veterin8rians. She indicðted that the expanded request is $6,000 for overtime for data input, $3,500 for operating costs associ8ted with a Page 14 - - - .--", .....-.-.------..--. , --.--.-.....,---...-....--...........................--......... - - - August 22, 1988 new vehicle that is being funded by the Trust Fund, and there will be a 53,COO anticipatød incre8se in revenues from fees for violations and licensin9 which the additional vehicle will help to generate. Budget Analyst Pike stated th8t on Page B-36, the Soci81 Services budget has increased 37.5\ which is 8 54,000 increase for local hospi- talization of indigents ðnd indigents referred to out-or-county faci- lilies. She stated that the out-of-county payments tIre mandated. She indicated that there is a $198,800 increase in Medicaid payments for hospital patients which is a mandated payment also, and a $30,000 increase in payments to nursing homes due to an increðse in the elderly popul8tion which is also mandated. She noted that Pðge B-39 is the Library's budget and there is a 6.3\ increase in the operating budget which includes a 522,000 incre8se in EDP and telephone costs associated with the Solinet system within the Library system. She stated that there is. also expanded requests on Page B-~O which totals $44,400 8nd includes three part-time library clerks; the April phase- in of a full-time clerk; and a Library Assistant II position. She indicated that on Page 8-42 is Parks' Recreation budget which shows an 18.7' increðse in appropriations and a 48\ increase in the revenues resulting in 8 net increase of 14.8\, 8dding that ther~ is a $20,800 increase for salaries for the East Naples Community P8rk coordinato~ ~nd assistant coordinator; $24,000 increase is expected in revenue from the Recreation Programs; and under Parks and other properties there is a $62,900 increase for operating costs of the December phase- ~OD~ 116 W.! R97 Page 15 i ,,: .1'1>. ~. ~GG': 116 P1".( 898 >~¡ ..'P " <A :t '!t¡. " ' ~J' in of the East Naples Community Park. August 22, 1988 She staled that under capital outlay for parks and other properties, there is 8 $16,200 increase for athletic field repair and maintenance. She noted that $84,000 has . been budgeted for replacement of mðchinery. She indicated that there is an e~panded request of $25,200 for an office automation system to be funded by a transfer from Fund 301. She indicated that $43,900 for a construction coordinator to be funded by a transfer from Fund 306 is . . also an expanded~scrvice request, adding that both these figures arc in the administrative budget for Parks 8nd Recreation. She st8ted that in the Beach and Water budget, there is $70,000 for the City County Beach Parking Agreement, $23,400 for Clam Pass tram opération, and $84,000 for the park ranger program. She noted that the addi- tional expanded requests on Page.B~44 shows an anticipated $60,000 '. increase in revenues due to an increase in parking fees at beach and water sides from $.50 to $1.00 per day which should defray the cost of the ranger program. In answer to Commissioner Hðsse, Public Services Administrator O'Donnell stated that there was no definite fee that the Board agreed upon, but this figure is being proposed and will be brought back to the Board in a form of a resolution for adoption. Ms. Pike stated that the recreation request for the exp8nded request is $37,900 for contracts with instructors for recreational instructional classes, which will generate $46,000 in revenues and $13,900 for 8 program leader I positions to serve ðS counselors for P8ge 16 - - - ._,_._----"""-' . "-"-"-'-"--' .-.-. -.... ,........" .. August 22, 1968 the suømer progr8ms which will generate approximately $6,000 in reve- nues. She noted that $21,100 is needed for an assistant athletic supervisor posi~ion. Ms. pike stat(~ that Page B-45 is the Aqriculture budget and there is a 3.4\ increase which includes 55,000 for a desk top offset printing aachine to replace an outdated mimeograph machine. She noted that Page B-46 is the Museum budget which shows a 33\ incre8se in the operating budget and includes $12,500 for increased operating costs due to increased operating hours, and also includes the increased costs associated with maintaining a larger fac~lity and costs related to one additional staff member. She noted that $2,400 has been budgeted for DP equipment and this is to enhance the equipment that was based in during this fiscal year. She noted th8t there is a $3,500 decrease in revenues due to less gift shop. sales. She noted that there is en ex~anded request of $2',800 for a Secretary III posi- tion and for office furniture. She noted that this budget indicates that there are five positions, but there are actually four and should be corrected to read such. Ms. Pike stated that Parks & Recreation budget is on Page D-8 which shows a 15.5\ increase in MSTD 111 which includes'. a $30,000 increase to replace restrooms in Immokalee Airport Park, 520,000 improvements at South Immokalee Park, and $16,200 for rep18cement of machinery and equipment. She stated that there is one expanded request in recreation progrðms of $3,600 for two temporary full time Page 17 &OO~ 116 w.~ 899 ----....- ,.........-...-..,. ....... t"'-' 116 W.I. 900 August 22, 1988 progra. Leader 1 positions to serve as counselors for the summer programs. She indicated th8t Page D-J7 represents Parks & Recreation grants, adding that there are two grants budgeted for next year; one is the land and water conservation grant fund (or $172,900 which will contribute to the construction of East Naples Community Park and the summer school service program grant for $25,000 which provides lunches for participants "of thO? Immokalee summer recreation program. She stated that the Florid8 Boating Improvement Funds are budgeted in Fund 306 for next year. She indicated that on Page D-29 is the Social Services, Services for Seniors budget which shows ð 7.9\ increðse and includes 559,000 in revenue for 8~ditlonal grant funds in 1988 and a similar amount is anticipated next'year,.adding that. there is also $18,400 budgeted for a case man8ger assistant position which was added to satisfy gr8nt requirements ðnd funds for this position are being transferred from the contractual services line item. She indicated that on Page D-32, there is the library grants budget and the County will receive new grants next year to purch8se health care rel8ted books and materi8ls for the elderly in providing materials for correc- tional institutions. She noted that the grants will bring in $15,000 and the county is asking to mðtch that with $5,000. She indicated that on Page D-34 is the ~olden Gate Community Center budget and show5 a 9.4\ increase which is salary i~cre8se5 of $6,500 and ð $24,900 increase in 8d valorem taxes which results in ð .3304 millage rate and a 20.8\ tax increas!. P8ge 18 - - - ,--".. .--.--,-... -,._,~,- August 22, 1988 Ms. pike reported that on Page F-33 is the Animðl Control ¡';E:..~çri:-.c; I'r=:;:'~::: '.'~i~~ ~~!! !! 1(:1~ i","""'..'" ;,.. ,..,....~,.... ........ t:,..,.... Onti th,.. food costs h8ve increased due to b08rding the horses that tIre a part of the court case and there is also $10,900 budgeted to purchase a vehicle ðnd communication equipment. She stated that Page F-34 is the Youth Guidance Trust budget and those funds are raised by holding fund raisers and by soliciting donations and contributions, adding that this year $3,700 was raised by the First Annual Immokalee Carnival. She noted that the trust funds are used to fund field trips for the participants. She reported that on Page F-35 is the Library Trust fund which is utilized to accept and be account8ble for donations and requests received from the public for the Collier County Public Library system and $5,000 will be used next year to purchase audio- visual equipment for the new East Naples and Marco branch facilities and $151,200 is budgeted in a reserve' for future construction and improvement account. Sh,.. noted that these fund3 are designated for a community room at the new headqu8rters facility. She noted that this concludes the presentation of the Public Services Budget. Mr. Bob Krasowski questioned how much money is being allocated for fill on the East Naples County Park and for fertilizers for the opera- tion of the entire County park~ for the coming year, to which P8rks & Recreation Director Crawford stated th8t with regards to the funds associated with the fill, those bids will be open on WednesdðY of this week. He noted that Phase I for this fill came out of the lake that Page 19 &OO~ 116 W.{ 001 was excavated. August 22, 1988 He stated that with regards to fertilizers, pesticides and herbicides, there is $62,600 for the Immokalee-Everglades City budget and $10,000 for associ8ted chemical expenses. cotmOJrITT DEVELOPMENT DIVISION Budget Analyst Smykawski stated that Page B-5l is the Southwest Florida Regional planning council budget which is in the general fund section and shows a 4.7\ increase which is the County mandated rnem- bership through ~he state and Regional planning Act of 1984 based on population. He stðted that Page B-52 and a-53 is Development Services planning Services which is the water quality monitoring program and estuaries as well as the reef and marine program which shows a 49.3% decrease in the overðll budget. He stated that current services is $103,000 of which,$50,1J00 is for.;the reèf and marine program and is . .'. the sa8e as the 1988 b,:,dget amount and the other $53",000 is for the water quality monitoring program. He indicated that $43,000 is to fund the remainder of the hydrogeologic study and $10,000 is for the interdepartmental payment to reimburse Fund 114 for costs associated with conducting water sampling in the estuaries. lie indicated that Page a-54 and a-55 is Growth Management which shows a decrease of 32.1\ due to one time consulting fees in the current fiscal year and the transfer of two positions to long-range planning from growth mana- gement. He noted that the expande~ services are for d8ta processing equipment and the associated costs for the three professional staff 8Cøbers within growth man8gement. He stated that Special Revenue Page 20 - - - - - - August 22, 1988 Funds are on Page D-9 which is lhe Marco Code Enforcement Board and shows no increase at L~l, adding that this is a volunteer organiza- tion. He reported that Page 0-10 is the Community Development Administration whi h 5hows a 7.2\ increase to the expanded service request of $6,000 for microfilming of Community Development Administration records and $2,800 for terminals and a computer printer. He indicated that Page D-ll is the Housing and Urban Improvement which shows an overall increase of 60.2\ that is due to position transfers from the Community Development Fund; the Code Enforcement Supervisor and Code Enforcement of¡icer positions. He stðted that on Page D-12 and D-l3 which is the Growth Planning there is an increase of 184\ that is due to position transfers; two planners from Growth Management, three positions in Long-Range Planning, and five graphic positions. He indicated that expanded. services include a Planner II position'for $34,000 to be s~ared ~etween L~ng-Range Planning and MPO, $7,300 to upgrade a section head to a Department level status, $4,000 for minute taking, and $13,500 for computerized drafting station for the graphics section. He stated that on Page D-14 is the Development Services Compliance Services budget and is a total budget of $400,800 which was transferred from the~Community Development Fund to the MSTD general fund. County Manager Dorrill stated that this item related to compliance services has typically been the zoning field function, adding that there has been a discussion with the contractors for about two years Pðge 21 &~G': 11A W,l. 90~ . -_._---~" .- . t 'OG~ 11611'1. 004 r:' .' Mgust 22, 1988 saying that building permit fees should not be subsidizing zoning ordinance inspection work and this is the culmination of that work. He noted that some of these items are being put into the unincor- . porated area property tax generated fund. Mr. smyk8wski stated that on Page ~26 is Development Services Planning Services which is the environmental fund portion and overall there is a 20.3\ increa~e.due to transfer and phase-in of the hydro- geologist and a ~ollution control technician. He noted that under expanded services there is an additional pollution c~ntrol specialist and related costs as well as ch8rges for minute t8king for the water pollution control advisory board meetings. He stated that $20,000 under expanded revenues would be from the South Florida Water Manageaent District for water. quality monitoring. ~e noted th8t Page D-28 is the Housing and Urban Improvement budget which shows a total of 26.4\ increase due to increased rental assistance payments and the expanded service request for a secretary and computer equipment. indicated that current services is down one position when compared to the adopted 87-88 budget due to the l8ck of available CDBG funding. He indicated that on Page D-30 is the Hetropoljt8n Planning Organization which shows that total appropriations increased 17.1\ due to reserves for salary adjustments ðnd expanded service requests for business travel at the Stat~ wide MPO committee meetings. He indi- cated that on Page D-17 in the book of changes, it shows the Development Services Director budget and has a total of $878,200 which Pðge 22 - - - .......,--....""'.---'-"'" ....................--..-.- ---.-...-..................-..... . ..- ,.._--~~._........"...... He ...."....-- August 22, 1988 is all under expanded b~rvi~~~. "~ IIU"C:"; UI.... ..;,c:..~ ....a. ,,~..c:.. 1.,..:..":.. personnel cost for the two positions: the Director and the Department $ecretary; $111,100 for the operating costs of the office as well as moving expenses, utilities, etc. for the new building; $308,100 for lease purchase of office equipment amortized over two ye8rS; $100,000 for lease purchase of data processing equipment: $200,000 for con- sulting fees for land development regulations which ace required and in accordance with the Growth Management Act; $75,800 for capital expenses for a new telephone system and minor office equipment; and $8,200 for the lease of a trailer to provide temporary office space until the development services building is completed. In answer to Commissioner Hasse, Budget Director Zalk8 stated that there are no property taxes at 81l used in this community development project. Budget Analyst Smykawski stated that on Page D-l8 is the Development Services customer Services budget which shows a decre8se of .08\ and shows expanded services of $40,300 for the costs asso- ciated with the customer service agent supervisor position which was created during this fiscal year and $10,000 operating cósts associated with the new office copier. He noted that on Page D-19 Development Services Planning Services shows an increase of 76.4\ and the expanded services of $163,800 is the cost associated with the Planning Services Director and two additional project man8ger positions that were created during this current fiscal ye8r as well. He stated that Page Page 23 f¡OO~ 118 Pt(.\ 905 . ~".,,-~.._._-~ .. ._--_.__..~"...... ..-..,,'" ,.......--.,.-.......---,,- ,00.: 116'1'.1 906 August 22, 1988 0-20, Development Services Project Review Services, shows an overall budg~t increase of 218.8\ and the expanded services are $297,800 which includes the expenser associated with the 7 positions created during this fiscal year to man this aspect of the development services opera- tion as well as one vehicle for staff use. He indicated that on Page D-2l, Development Services Compliance Services shows a 9.8\ increase and exp8nded services include S254,300 for the expenses associated with the new positions that were created during fiscal year 88 and a vehicle for the compliance officer, $35,000 for a new program of contracted demolitions for condemned buildings within Collier County and $84,400 for costs associated 'with a proposed wel~.inspection progra. that would invólve two well inspectors, vehicles and asso- ciated operðting costs. He noted thðt Page D-22 is a fund summary for the entire fund 113 and under exp8nded services there is $210,500 for development services pro-rata share of debt service for the new building and $278,500 for a 10% reserve for contingency. He noted that this page also lists fee increases that would be proposed to partly fund this operation for the fiscal year 89 which includes a 35~ building permit increase. He stated that the first ye8r of admi- nistration includes hard costs and will be 20\. He indicated that Page D-24 and Pðge D-25 are pie charts and summarizes the total appropriations, adding that building permits is the major revenue source in this community development fund. He stated that this concludes his presentation on the community Development Division. Page 24 - - - ".,,~._----- ." -.,w""."" ,.-..... ,-'w"" .' ......-...-..,..." . ,. .......n_.,......n.~ ^ugust 22, 1988 ADMIßSTRA'rIVB SERVICES Budget Analyst pike stated that on P6ge B-9 is the ^dministrative Budget which includes salary and operating costs for administrator and the administrative secretary as well as the office automation staff and associated operation expenses. She stated th8t there is a 91.5' increase which is the development of the office 8utomation program in the current fiscal yeðr, adding that this was begun bl transferring ð data processing position from the Utilities Division and transferring the funds from the Public Services Administration section to establish the information systems coordinator position. 5he noted that there is also 58,000 budgeted in the current ye8r for an increase in oper8ting expenses associated with the information systems coordinator position. She indicated that in the 1989 budget, there is a $10,000 decrease for the employee assistance program because it is going to be budgeted in the Human Reso~rces.budget and there is $38,600 for the maintenance of two hardware and software data processing systems. She st8ted that there is also $13,300 for general operating costs; DP operations and capital associated with the information systems organization. She noted that there is one expanded request for $3~,000 for the mid-year phase-in of an information systems director and this is contingent on the centralization of the data processing operðtions within the County Man~ger agency. She noted that on Page B-I0, the Budget and Management Department Budget, there is a 3.4\ increase which includes $2,400 for printing and binding of the budget book by an outside ven- Page 25 &GG~ jLjlf)P1~t~()~ . -_...~-----_. . ---..-....-'.... .----...--- "'.: 116 W-! 908 August 22, 1988 dor, and $3,300 for an increase in s8l8ry for an analyst hired above entry level. She indicated th8t Page a-II is ~isk Man8gment's budget and there is a 17\ i~cre8se which incÌuðes $7,400 for the phðse-in of a Risk Management Analyst, $3,400 for special pay increases and one expanded request for $4,000 for a taking care progra~ which is a monthly newsletter with,articles relating to health, exercise, and nutrition which ~ill be mailed to each full time employee. She stated that Page 8-12 is the budget of the Purchasing Department which shows a 5.5' decrease in the operating budget which includes a $41,000 decrease because the consumable inventory for copying services h8s been transferred to a central stores general fund inventory balance sheet account. She stated.that there is a $23,400 ~ncrease for contract coordinator salary for the full 12 months, and $5,300 has been budgeted for the surplus property revenue ðnd expense budget. She indicated that there is also $2,000 budgeted for a bar code scanner system for an automated inventory control system. She indi- cated that Page a-13 is the Human Resources Budget which shows a 14.5\ increase which includes $12,000 for the renewal with Human Resources Associates for the employee assistance program for all county employees, 57,000 for advertising recruitment to meet current and pro- jected turnover and vacancy levels, and $23,700 for a Human Resources Assistant which is being approved as a temporary full-time position. She stated that the final budget in Adminigtrative Services is on Page F-24 which is the Workers Compensation budget thd~ shows a 12.4\ Page 26 - - - ,~--"""",~'~-'-'~' "'--_._......_~_...~--'_.~,..._.....,.,...._. ... -- - - August 22, 1988 increase and includes $10,000 for an independent audit that has been ~ørnmmP~~~ hy ~oopers and Lvbrandt, $3.000 for an increase in claims service, $120,000 for the increased cost of funding the workers comp progra8 due to an lncrease in the County's payroll, and a $130,000 increase in revenue due to an increase in workers como billings to other depart.ents. She noted that this concludes the presentation of Ad8inistrative Services. ... C~issioner Saunders stated that this concludes the budget session for the day and there being no further business, the meeting was adjourned by Order of the Chair - Time: 3:25 P.M. '. &OO~ 11ôw.{ 909 Page 27