Agenda 10/14/2014 Item # 16D 9 10/14/2014 16.D.9.
EXECUTIVE SUMMARY
Recommendation to approve two after-the-fact Amendments and Attestation Statements with Area
Agency on Aging for Southwest Florida, Inc. for the Alzheimer's Disease Initiative and Home Care
for the Elderly programs to add additional grantor language and increase grant funding for FY
2014/2015. (Net Fiscal Impact$132,683)
OBJECTIVE: To provide uninterrupted support services to Collier County Services for Seniors
qualified clients.
CONSIDERATIONS: Collier County Services for Seniors, managed by the Housing and Human
Services Department, has provided support services to Collier County's qualified seniors for over thirty
three years through the Home Care for the Elderly (HCE), and Alzheimer's Disease Initiative (ADI) grant
programs. These grants are funded by the Florida Department of Elder Affairs through the Area Agency
on Aging of Southwest Florida, Inc. These grants fund services to seniors and their caregivers, allowing
them to remain in their homes and live with independence and dignity.
On September 23, 2014, the Board approved the current funding allocations with Area Agency on Aging
of Southwest Florida, Inc. (Agenda iteml6D16). These contracts have a one-year term, effective July 1,
2014 through June 30, 2015. The HCE and ADI grant programs do not have a local match requirement.
The proposed ADI amendment is to: amend Attachment I, Section III: Method of Payment Paragraphs 3.1
General Statement of Method of Payment and 3.5 Consequences for Non-Compliance; amend Attachment
K, Service Rate Report; increase the funding allocation by $132,683; and revise Attachment III and
Attachment VIII, Annual Budget Summary, as presented in the attached amendment. The following table
provides a detailed breakdown of the funding allocation increase:
Actual Awarded Amended Award Increase/
Program Project Budget Budget (Decrease)
Alzheimer's Disease
Initiative (ADI) 33337 $104,280 $236,963 $132,683
The proposed HCE amendment is to amend Attachment 1, Section 111: Method of Payment Paragraphs 3.1
General Statement of Method of Payment and 3.4 Consequences for Non-Compliance, and correct the
CSFA# on Attachment III to 65001.
This item is being presented after- the- fact because Collier County received the grant agreement on
August 29, 2014 from the grantor agency and was required to return a signed agreement within 30 days.
Pursuant to CMA 5330 and Resolution No. 2010-122, the County Manager authorized Stephen Y.
Carrell, Public Services Administrator, to sign the contract. Collier County, as the Lead Agency, is
responsible to respond to seniors' needs and manage the spending authority for the ADI and HCE
program services.
FISCAL IMPACT: Total grant award amount for ADI is $236,963. The funding source is the Florida
Department of Elder Affairs,through the Area Agency on Aging of Southwest Florida,ADI 203.14.
Matching funds are not required for ADI. The Board previously approved a budget in Human Services
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10/14/2014 16.D.9.
Grant Fund 707, Project 33337 ADI. Staff has prepared a budget amendment to recognize an increase of
$132,683 in grant funds. The HCE amendment has no fiscal impact.
GROWTH MANAGEMENT: There is no growth management impact associated with this action.
LEGAL CONSIDERATIONS: This is a standard form amendment provided by the Area Agency on
Aging for Southwest Florida, Inc. This item has been approved for form and legality and requires a
majority vote for Board approval.—JAB
RECOMMENDATIONS: That the Board of County Commissioners approves the after-the-fact
Amendments and Attestations with Area Agency on Aging for Southwest Florida,Inc.
Prepared by: Lisa N. Carr, Grants Coordinator,Housing and Human Services
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10/14/2014 16.D.9.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.9.
Item Summary: Recommendation to approve two after-the-fact Amendments and
Attestation Statements with Area Agency on Aging for Southwest Florida, Inc. for the
Alzheimer's Disease Initiative and Home Care for the Elderly programs to add additional grantor
language and increase funding for FY 2014/2015. (Net Fiscal Impact$132,683)
Meeting Date: 10/14/2014
Prepared By
Name: CarrLisa
Title: Grants Coordinator,Housing,Human &Veteran Services
9/23/2014 8:48:25 AM
Approved By
Name: GrantKimberley
Title: Director-Housing,Human and Veteran S, Housing, Human &Veteran Services
Date: 9/25/2014 4:24:41 PM
Name: TownsendAmanda
Title: Director-Operations Support, Public Services Division
Date: 9/25/2014 4:57:24 PM
Name: MagonGeoffrey
Title: Grants Coordinator,Housing, Human &Veteran Services
Date: 9/26/2014 1:19:30 PM
Name: DeSearJacquelyn
Title: Accountant, Housing, Human &Veteran Services
Date: 9/26/2014 4:12:31 PM
Name: SonntagKristi
Title: Manager-Federal/State Grants Operation, Housing, Human &Veteran Services
Date: 9/29/2014 1:07:15 PM
Name: Bendisa Marku
Title: Supervisor-Accounting, Housing, Human & Veteran Services
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10/14/2014 16.D.9.
Date: 9/29/2014 5:07:06 PM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 10/1/2014 9:00:24 AM
Name: RobinsonErica
Title: Accountant, Senior, Grants Management Office
Date: 10/1/2014 9:53:22 AM
Name: CarnellSteve
Title: Administrator-Public Services,Public Services Division
Date: 10/1/2014 11:21:54 AM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 10/2/2014 11:13:28 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 10/2/2014 1:28:39 PM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 10/3/2014 2:04:03 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 10/6/2014 4:07:52 PM
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Amendment 001 July 2014 to June 2015 10/14/2014 16.D.9.
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA,'INC.
ALZHEIMER'S DISEASE INITIATIVE PROGRAM
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
THIS AMENDMENT is entered into between the Area Agency on Aging for Southwest Florida, Inc. ("Agency") and
Collier County Board of County Commissioners,("Contractor"), amends agreement ADI 203.14.
1
The purpose of this amendment is to amend ATTACHMENT I, SECTION III: METHOD OF PAYMENT Paragraph
3.1 General Statement of Method of Payment and 3.5 Consequences for Non-Compliance; amend ATTACHMENT
K,SERVICE RATE REPORT; and increase the allocation by $132,683.00 and revise Al TACHMENT HI and
ATTACHMENT VIII,ANNUAL BUDGET SUMMARY.
Line denotes completion of above summary
ATTACHMENT I:
Paragraph 3.1 and 3.5 of the Attachment I, is hereby amended to read:
3.1 General Statement of Method of Payment
The method of payment for this contract includes advances, and fixed rate for services. The Contractor shall
ensure fixed rates for services include only those costs that are in accordance with all applicable state and federal
statutes and regulations and are based on audited historical costs in instances where anindependent audit is
required. The Contractor shall consolidate all requests for payment from Subcontractors and expenditure
reports that support requests for payment and shall submit to the Agency on forms 106Z(ATTACHMENT
IX) and 105Z(ATTACHMENT X).
3.5 Consequences for Non-Compliance
The Contractor shall ensure 100% of the deliverables identified in Section 1.23., Scope of Services are
performed pursuant to contract requirements, and as described in Section 2.3,
Deliverables in this contract. If at any time the Contractor is notified by the Agency's Contract Manager that it
has failed to correctly, completely, or adequately perform these major deliverables, the Contractor will have 10 days
to submit a Corrective Action Plan ("CAP") to the Contract Manager that addresses the identified deficiency and
states how the deficiency will be remedied within a time period approved by the Contract Manager.The Agency shall
assess a financial consequence for non-compliance on the Contractor for each deficiency identified in the CAP
which is not corrected pursuant to the CAP. The Agency may also assess a financial consequence for failure to
timely submit a CAP. In the event the Contractor fails to correct an identified deficiency within the approved time
period specified in the CAP, the Agency shall deduct, from the payment for the invoice of the following month, 1%
of the monthly amount billed for each day the deficiency is not corrected. The Agency may also deduct, from the
payment for the invoice of the following month, 1% of the monthly amount billed for:each day the Contractor fails
to timely submit a CAP, beginning the 11th day after notification by the Contradt Manager of the deficiency.
lf, or to the extent, there is any conflict between this paragraph and paragraphs 30 and 39.1 of Master Contract
HM014, this paragraph shall have precedence.
This amendment shall be effective July 1, 2014. All provisions in the agreement and any attachments thereto in conflict
with this amendment shall be and are hereby changed to conform with this amendment
All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the
agreement.
This amendment and all of its attachments are hereby made a part of this agreement.
1
C.1)
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Amendment 001 July 2014 to June 2015 10/14/2014 16.0.9.
IN WITNESS WHEREOF, the parties hereto have caused this 5 page amendment to be executed by their officials there
unto duly authorized.
Recipient: COLLIER COUNTY BOARD OF AREA AGENCY ON AGING FOR SOUTHWEST
COUNTY COMMISSIONERS FLORIDA,INC.
SIGNED BY: rI I��l �1 (Cj- ( SIGNED BY:(Z� 1
/4ARiAnre G. J 'it
NAME: Stephen Y. Camel! NAME: CH O, ND--
TITLE: Public Services Administrator TITLE: BOARD PRESIDENT
DATE September 5,2014
DATE: 9Jt Sf2b1'Y
Federal Tax ID: 59-6000558
Fiscal Year Ending Date: 09/30
Approved as to form and legality
Assistant County A ?
fr
tY Y c ( ��
2
0
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Amendment 001 July 2014 to June 2015
10/14/2014 16.D.9.
ATTACHMENT III
1. FEDERAL RESOURCES AWARDED TO THE SUBRECIPIENT PURSUANT TO
THIS CONTRACT CONSIST OF THE FOLLOWING:
PROGRAM TITLE FUNDING SOURCE CFDA AMOUNT
TOTAL FEDERAL AWARD
COMPLIANCE REQUIREMENTS APPLICABLE TO THE FEDERAL RESOURCES
AWARDED PURSUANT TO THIS CONTRACT ARE AS FOLLOWS: N/A
2. STATE RESOURCES AWARDED TO THE RECIPIENT PURSUANt TO THIS
CONTRACT CONSIST OF THE FOLLOWING:
MATCHING RESOURCES FOR FEDERAL PROGRAMS
PROGRAM TITLE FUNDING SOURCE y CFDA AMOUNT
$0
STATE FINANCIAL ASSISTANCE SUBJECT TO Sec. 215.97, F.S.
PROGRAM TITLE FUNDING SOURCE j CSFA AMOUNT
Alzheimer's Disease Initiative General Revenue /TSTF-Collier 65004 $ 236,963.00
TOTAL AWARD $ 236,963.00
COMPLIANCE REQUIREMENTS APPLICABLE TO STATE RESOURCES AWARDED
PURSUANT TO THIS CONTRACT ARE AS FOLLOWS:
STATE FINANCIAL ASSISTANCE
Section 215.97, Fla. Stat.
Chapter 691-5,Fla. Admin.
Code
3
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Amendment 001 July 2014 to June 2015 10/14/2014 16.D.9.
ATTACHMENT VIII
ALZHEIMER'S DISEASE INITIATIVE PROGRAM
ANNUAL BUDGET SUMMARY
For
Collier County Board of County Commissioners
Collier
ALLOCATION TOTAL $ 236,963
4
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Amendment 001 July 2014 to June 2015 10/14/2014 16.D.9.
ATTACHMENT K
SERVICE RATE REPORT
HIGHEST . THOD OF
DELIVERABLES REIMBURSEMENT
UNIT RATE., P .YMEN I S
Case Aide: Collier $33.88 FiXed Fee/Unit Rate
Case Management: Collier $60.00 Fi*ed Fee/Unit Rate
Respite In-Facility: Collier $12.83 Fi*ed Fee/Unit Rate
Respite In-Home: Collier $25.67 Fbied Fee/Unit Rate
Specialized Medical Equipment, Services and Supplies Cost Reimbursement
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• 10/14/2014 16.D.9.
r
Attestation Statement
Agreement/Contract Number: ADI 203.14
Amendment Number 001
I, Stephen Y. Carnell ,attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida and
Public Services Administrator
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting,due to the differences in
electronic data processing media,which has no affect on the agreement/contract content.
/. 11 ( 9/5/2014
Signature of Recipi nt/Contractor representative Date
Approved as to form and legality
-2-----
Assistant Coun ..ttorney � \\
0
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Amendment 001 July 2014 to June 2015 10/14/2014 16D.9.
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA,INC.
HOME CARE FOR THE ELDERLY PROGRAM
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
THIS AMENDMENT is entered into between the Area Agency on Aging for Southwest Florida, Inc. ("Agency") and
Collier County Board of County Commissioners, ("Contractor"), amends agreement HCE 263.14.
The purpose of this amendment is to amend ATTACHMENT I, SECTION III: METHOD OF PAYMENT Paragraph
3.1 General Statement of Method of Payment and 3.4 Consequences for Non-Compliance,and correct the CSFA#
on ATTACHMENT III to 65001.
Line denotes completion of above summary
ATTACHMENT I:
Paragraph 3.1 and 3.4 of the Attachment I, is hereby amended to read:
3.1 General Statement of Method of Payment
The method of payment for this contract includes advances, and fixed rate for services. The Contractor shall
ensure fixed rates for services include only those costs that are in accordance with all applicable state and federal
statutes and regulations and are based on audited historical costs in instances where an independent audit is
required. The Contractor shall consolidate all requests for payment from Subcontractors and expenditure
reports that support requests for payment and shall submit to the Agency on forms 106H(ATTACHMENT
IX) and 105H(ATTACHMENT X).
3.4 Consequences for Non-Compliance
The Contractor shall ensure 100% of the deliverables identified in Section 1.2,4., Scope of Services are
performed pursuant to contract requirements, and as described in Section 2.3, Deliverables in this contract. If
at any time the Contractor is notified by the Agency's Contract Manager that';- it has failed to correctly,
completely, or adequately perform these major deliverables, the Contractor will have 10 days to submit a
Corrective Action Plan ("CAP") to the Contract Manager that addresses the identified deficiency and states
how the deficiency will be remedied within a time period approved by the Contract Manager. The Agency shall
assess a financial consequence for non-compliance on the Contractor for each deficiency identified in the
CAP which is not corrected pursuant to the CAP. The Agency may also assess a financial consequence for
failure to timely submit a CAP. In the event the Contractor fails to correct an identified deficiency within the
approved time period specified in the CAP, the Agency shall deduct, from the payment for the invoice of the
following month, 1% of the monthly amount billed for each day the deficiency is not Corrected. The Agency may
also deduct, from the payment for the invoice of the following month, 1% of the monthly amount billed for each
day the Contractor fails to timely submit a CAP, beginning the 11th day after notification by the Contract
Manager of the deficiency. If, or to the extent, there is any conflict between this paragraph and paragraphs 39
and 39.1 of Master Contract HM014, this paragraph shall have precedence.
ATTACHMENT III:
Correct the CSFA#to 65001.
This amendment shall be effective July 1, 2014. All provisions in the agreement and any attachments thereto in conflict
with this amendment shall be and are hereby changed to conform with this amendment
All provisions not in conflict with this amendment are still in effect and are to be performed at the level specified in the
agreement.
•
This amendment and all of its attachments are hereby made a part of this agreement.
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Amendment 001 July 2014 to June 2015 10/14/2014 16.D.9.
IN WITNESS WHEREOF, the parties hereto have caused this 2 page amendment to be efecuted by their officials there
unto duly authorized.
Recipient: COLLIER COUNTY BOARD OF AREA AGENCY ON AGING FOR SOUTHWEST
COUNTY COMMISSIONERS FLORIDA,INC.
1 j VL.SIGN ED BY: V 0; SIGNED BY: 6d,_
NAME: Stephen Y. Carnell NAME: MARIANNE G.LORINI
TITLE: Public Services Administrator TITLE: PRESIDENT/CEO
DATE: September 5, 2014
DATE: 9/2 5/2,4/
Federal Tax ID: 59-6000558
Fiscal Year Ending Date: 09/30
Approved as to form and legality
Assistant County Atto Ttibi \\�
.YG.
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10/14/2014 16.D.9.
• Attestation Statement
Agreement/Contract Number: HCE 203.14
Amendment Number 001
I, Stephen Y. Carnell ,attest that no changes or revisions hive been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida and
Public Services Administrator .
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting,due to the differences in
electronic data processing media,which has no affect on the agreement/contract content.
VP I0 f rt 9/5/20}4
Signature of Recipient Contractor representative Date
Approved as to form and legality \`K
is sistant C'
ou ttorney
i
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