Agenda 10/14/2014 Item # 16D 5 10/14/2014 16.D.5.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to execute an Agreement with Southwest
Florida Workforce Development Board, Inc. to provide snacks and/or supper for afterschool
programs at four County locations: East Naples Community Park, Golden Gate Community
Center,Immokalee South Park and Eagle Lakes Community Park.
OBJECTIVE: To provide nutritional snacks and suppers during the school year for those
children who participate in the Parks and Recreation Department afterschool programs.
CONSIDERATIONS: The Southwest Florida Workforce Development Board (SFWDB) is the
sponsor of the Afterschool Meals Program, a food program funded by the State of Florida. As a
sponsor, SFWDB contracts through a caterer to distribute hot meals to afterschool programs in
Collier County on a daily basis. Hot meals and snacks are delivered to the sponsored site.
Currently SFWDB sponsors eight sites in Immokalee and is expanding the program adding new
sites that serve afterschool students with academic and personal enrichment activities. There are
no fees for the meal service to the participating sites. SFWDB is reimbursed by the state and
provides all the necessary services at each site.
On October 8, 2013 the Board approved item 16D6, an agreement with the Southwest Florida
Workforce Development Board, Inc. to provide snacks and/or supper at the Immokalee Sports
Complex and Immokalee Community Center. Based on increasing need around these low-
income areas, the new park in Immokalee and three additional parks (Golden Gate Community
Center, East Naples Community Park and Eagle Lakes Community Park) would like to offer the
Afterschool Meals Program.
Under the terms of the Agreement, Parks and Recreation is required to:
1. Keep attendance records needed for inspections.
2. Provide the facilities and staff to assist the program.
3. Maintain current child care license/accreditation if applicable.
4. Attend training sessions required by the sponsor.
Southwest Florida Workforce Development Board agrees to:
1. Provide snacks and/or meals and/or pay for catered snacks and/or meals delivered to the
site at no cost to the site.
2. Distribute all necessary record keeping forms.
3. Provide required training to site staff.
4. Maintain records concerning the location and dates of all compliance reviews, problems
noted, corrective actions prescribed, sanctions imposed.
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FISCAL IMPACT: The estimated annual cost of staff time involved in the program is $11,709
and is budgeted within the MSTD General Fund (111) the Parks and Recreation various
operating cost centers.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this request.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. - CMG
RECOMMENDATION: That the Board of County Commissioners approves and authorizes
the Chairman to sign an Agreement with Southwest Florida Workforce Development Board, Inc.
to provide food for afterschool programs offered at Immokalee South Park, Golden Gate
Community Center, East Naples Community Park and Eagle Lakes Community Park.
Prepared By: Natali Betancur, Operations Analyst, Parks and Recreation Department
Attachment(s): 1) Sponsor-site Agreement
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10/14/2014 16.D.5.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.5.
Item Summary: Recommendation to approve and authorize the Chairman to execute an
Agreement with Southwest Florida Workforce Development Board, Inc. to provide snacks
and/or supper for afterschool programs at four County locations: East Naples Community Park,
Golden Gate Community Center, Immokalee South Park and Eagle Lakes Community Park.
Meeting Date: 10/14/2014
Prepared By
Name: BetancurNatali
Title: Operations Analyst,Beach &Water
9/16/2014 10:14:26 AM
Approved By
Name: TownsendAmanda
Title: Director-Operations Support,Public Services Division
Date: 9/22/2014 11:05:39 AM
Name: Washburnllonka
Title: Manager-Park Operations, Parks &Recreation
Date: 9/22/2014 12:22:26 PM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Division
Date: 9/24/2014 8:35:04 AM
Name: WilliamsBarry
Title: Director-Parks &Recreation, Parks &Recreation
Date: 9/24/2014 4:30:25 PM
Name: RobinsonErica
Title: Accountant, Senior, Grants Management Office
Date: 9/26/2014 1:05:15 PM
Name: CarnellSteve
Title: Administrator-Public Services, Public Services Division
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Date: 9/29/2014 3:26:06 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 10/2/2014 1:20:04 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 10/2/2014 1:28:55 PM
Name: FinnEd
Title: Management/Budget Analyst, Senior,Transportation Engineering&Construction Management
Date: 10/2/2014 3:54:06 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 10/6/2014 3:59:40 PM
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10/14/2014 16.D.5.
AFTERSCHOOL MEALS PROGRAM
SPONSOR-SITE AGREEMENT FOR UNAFFILIATED SITES
This agreement is entered into between Southwest Florida Workforce Development Board, Inc. , hereinafter
Name of Sponsoring Organization
referred to as the "sponsor," and Collier County , hereinafter
Name of Site
referred to as the "site." Locations Include: East Naples Community Park, Golden Gate Community Park, Immokalee South
Park, Eagle Lakes Community Park
I. THE SPONSOR AGREES TO:
A. Instruct the site to comply with site requirements set forth in the Child Care Food Program (CCFP)
Procedure Manual for Afterschool Programs, as revised, and applicable CCFP policy memoranda.
B. Train site personnel on program requirements before the site begins participation in the Afterschool Meals
Program. The training will cover all required topics, including but not limited to information on meal pattern
requirements; recording and maintaining menus, meal counts, and attendance records; and civil rights
requirements.
C. Offer, at least annually, additional training sessions scheduled at times and places mutually convenient for
the sponsor and site.
D. Respond to the site's requests for technical assistance within two (2) days.
E. Distribute to the site all necessary CCFP Afterschool Meals Program record keeping forms.
F. Collect monthly, all necessary program records for claiming CCFP Afterschool Meals Program
reimbursement including, but not limited to, menus for each meal service claimed, Attendance Records,
and Meal Count Records including daily meal count documentation if meal counts were recorded on
another document and later transferred to the Monthly Meal Count Record form.
G. Review the site's Afterschool Meals Program operations to assess compliance with the meal pattern,
record keeping, and other program requirements. At least one review will occur during a new site's first
four weeks of CCFP participation. Unless otherwise approved by the Florida Department of Health (DOH),
reviews will be conducted at least three times within each 12-month period and not more than six months
will elapse between reviews, even if the reviews occur in different federal fiscal years.
H. Maintain records concerning the location and dates of all compliance reviews, problems noted, corrective
actions prescribed, and sanctions imposed.
I. Present photo identification when making visits to the site.
J. Hold site responsible for compliance with program policies and procedures, and disallow snacks and/or
meals not meeting U.S. Department of Agriculture (USDA) meal pattern requirements or not supported by
appropriate records.
K. Not discriminate against any child because of race, color, national origin, sex, age, or disability.
L. Determine the site's area eligibility to participate in the Afterschool Meals Program at least once every five
years, and maintain the site's eligibility documentation as directed in the Procedure Manual for Afterschool
Programs, as revised.
M. Provide snacks and/or prepared meals, and/or pay for catered snacks and/or meals delivered by a DOH
registered caterer, to the site at no cost to the site. However, if a site is responsible for the disallowance of
snacks and/or meals due to the site's failure to meet program requirements, the sponsor may charge the
site for the amount that the sponsor paid for the disallowed snacks and/or meals.
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N. Not charge the site a fee for the sponsor's program services.
II. THE SITE AGREES TO:
A. Prepare and/or serve age specific snacks and/or meals that meet program meal pattern requirements.
B. Record meal counts within one hour of the end of each snack and/or meal service.
C. Claim only those meal types approved by the sponsor for reimbursement.
D. Claim reimbursement for no more than one snack and one meal per child per day.
E. Maintain copies of all Child Care Food Program (CCFP) Afterschool Meals Program records such as
menus, Meal Count Records, Attendance Records, etc. for the current fiscal year and three subsequent
fiscal years. Records for the current month and the previous 12 months shall be maintained at the site.
Records older than 13 months may be maintained off-site or stored electronically, but these records shall
be made available to staff of the sponsor, the Florida Department of Health (DOH), the U.S. Department of
Agriculture (USDA), the Florida Department of Law Enforcement (FDLE), the Florida Department of
Financial Services, Division of Public Assistance Fraud, and Early Learning Coalitions upon presentation
of proper photo identification.
F. Send the previous month's claim documentation (Attendance Records, Monthly Meal Count Records and
daily meal count sheets, menus) to the sponsor by the fifth (5th) day of each month. If the fifth (5th)day of
the month falls on a weekend or holiday, these records must be received by the sponsor on the first
business day following the weekend/holiday.
G. Attend training sessions as required by the sponsor.
H. Allow representatives of the sponsor, DOH, USDA, FDLE, the Florida Department of Financial Services,
Division of Public Assistance Fraud, and Early Learning Coalitions access to the site during operating
hours for the purpose of reviewing CCFP Afterschool Meals Program meal services and/or records. The
site will allow such access upon presentation of photo identification whether the review is announced or
unannounced.
I. Allow representatives of the sponsor, DOH, USDA, FDLE, the Florida Department of Financial Services,
Division of Public Assistance Fraud, and Early Learning Coalitions to conduct parental/household contacts
regarding the CCFP Afterschool Meals Program.
J. If licensed or accredited, maintain a current child care license/accreditation and notify the sponsor of any
changes (e.g., capacity, hours/days of operation, expiration, revocation, etc.)within two (2) days of a
change.
K. Maintain current food service inspection documentation (satisfactory inspection report or valid
permit/certificate) and notify the sponsor of any food service changes (e.g., food service method, permit
expiration or revocation, etc.) within two (2) days of a change.
L. Report a change of address or ownership, site closure, and any permanent changes in meal service times
to the sponsor immediately.
M. Report to the sponsor any pending sale of the site prior to the sale closing date. (Note: This agreement
is not transferable to a new owner.)
N. Provide all eligible children the same snacks and/or meals at no separate cost to the parent or guardian.
O. When requested by the sponsor, distribute to parents copies of CCFP Afterschool Meals Program
materials.
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P. Not discriminate against any child because of race, color, national origin, sex, age, or disability.
Q. The site agrees to use the U.S. Department of Homeland Security's E-Verify system,
https://e-verifv.uscis.00v/emp, to verify the employment eligibility of:
1. All persons employed during the agreement term by the site to perform employment duties within
Florida;
2. All persons (including subcontractors) assigned by the site to perform work pursuant to this
agreement.
III. THE SPONSOR AND SITE MUTUALLY AGREE:
A. Effective Date
This agreement shall begin on the latest date on which both parties have signed the agreement.
B. Termination
1. Termination at Will
This agreement may be terminated by either party or the Florida Department of Health without cause upon
no less than thirty (30) days notice in writing to the other party, unless a lesser time is mutually agreed
upon in writing by the parties. Said notice shall be delivered by certified mail, return receipt requested, or
in person with proof of delivery.
2. Termination Because of Lack of Funds
In the event funds to finance this agreement become unavailable and the Florida Department of Health
terminates the sponsor's contract, the sponsor may terminate this agreement upon no less than twenty-
four(24) hours notice in writing to the site. Said notice shall be delivered by certified mail, return receipt
requested, or in person with proof of delivery.
I have read the above agreement and I understand each section and paragraph.
IN WITNESS THEREOF, the parties have caused this three (3) page agreement to be executed by
their undersigned officials as duly authorized.
Site Owner/Director
First Last
Mailing Address
Signature Date Date of Birth
Sponsor Representative
Title
Signature Date
Sponsor must ensure that both signature bo U a are omplete
�as ti1 tarm ap4Avieji y,)
ATTEST:
DWIGHT E. BROOK, Clerk A444stfi►b1rotntY 449Alffey
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