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Agenda 07/08/2014 Item #16E 77/8/2014 16.E.7. EXECUTIVE SUMMARY Recommendation to accept reports and ratify staff - approved change orders and changes to work orders. OBJECTIVE: To provide the Board with visibility of administrative change orders and changes to work orders and promote accountability in the use of staff authority. CONSIDERATIONS: In accordance with the Purchasing Ordinance 2013 -69, approved by the Board on December 10, 2013 as agenda item 17.J, staff reports administrative changes to Board - approved contracts of not greater than 10 percent of the current Board approved amount, changes to Work Orders issued under CCNA Contracts that are less than or equal to $200,000, and changes to work orders for all other contracts that are not greater than 10 percent of the current Board approved amount. The attached monthly reports of Administrative Change Orders and Administrative Changes to Work Orders cover the period of May 13, 2014 to June 26, 2014. FISCAL IMPACT: The net total for 11 changes to contracts is $75,102.16. The net total for 3 changes to work orders is $3,930.60. LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: That the Board of County Commissioners accepts the Administrative Change Orders Report and Administrative Changes to Work Orders Report and ratifies the listed change orders and changes to work orders. PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department Packet Page -1768- 7/8/2014 16.E.7. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.7. Item Summary: Recommendation to accept reports and ratify staff - approved change orders and changes to work orders. Meeting Date: 7/8/2014 Prepared By Name: DeLeonDiana Title: Contracts Technician, Purchasing & General Services 6/16/2014 4:45:49 PM Submitted by Title: Contracts Technician, Purchasing & General Services Name: DeLeonDiana 6/16/2014 4:45:50 PM Approved By Name: DeLeonDiana Title: Contracts Technician, Purchasing & General Services Date: 6/17/2014 8:15:31 AM Name: pochopinpat Title: Administrative Assistant, Administrative Services Division Date: 6/17/2014 11:50:35 AM Name: WardKelsey Title: Manager - Procurement, Purchasing & General Services Date: 6/17/2014 12:48:41 PM Name: MarkiewiczJoanne Title: Director - Purchasing /General Services, Purchasing & General Services Date: 6/1 7/2014 2:00:14 PM Name: PriceLen Packet Page -1769- 7/8/2014 16.E.7. Title: Administrator - Administrative Services, Administrative Services Division Date: 6/23/2014 5:00:54 PM Name: KimbleSherry Title: Management/Budget Analyst, Senior, Office of Management & Budget Date: 6/24/2014 11:38:31 AM Name: KlatzkowJeff Title: County Attorney, Date: 6/26/2014 5:07:58 PM Name: OchsLeo Title: County Manager, County Managers Office Date: 6/30/2014 1:51:28 PM Packet Page -1770- v w N m _ d d = > a t U a E C U E ¢ y e O V w Z m U U m d d� CA C L L C U y O a C U) O c E U ¢ w d c o `m ° O C t O E U ¢ N C d O C aCi a 'o ` °' E � d U U p Cr U o m w x C lL Gf C 0 O lL Z O ¢ C7 UUw 0 ul of c N CO CO N Co to °o Ov c eA M N M rn w m t` m N > C C d M (b O m E M m z O a¢ _— Cpfl d C 0 u9 C � d� u a o ca 6 2 C m O Z Z z m 7 p6 d R C < p C C C > a U U 0 a .d. y A d 0 3 O IL Y EE Z a C v la i L 0 6 y m o o n H C CL T d C Ca � N L 0 U OC rn 'w m 'c i ~ O P 0 a O O O O 00 v w 0 w O O O C G Lo q O O 1O q N U M y C Y L > d a c c co o I C6 2 _ E U E o c d 15 Q N C p o � a U r- d U) N Co CD y C Q m m V UO r r N 0 N 4 c U O m 0 0 0 C O 0 CD M m c 6s o c 8 0 O la 6sN � d N O M C v o m a v y w c y L rn J CO M n fV a N M d m = < U m N CO a d L d C U C J C /a Ca C (D o E p s a d) U C ai 0 0 d (T U « C O N J m cc Q m (D c adi J N YO X m M E o O CT E ig V C N fD m N OI 17 2M�Ur_ FO d r Im c d N W L � v O p m Co d 0 Packet Page -1771- m C o d E~ o o d N 0 0 d M Co d ci a rn � 3 C C `CT W G Co C a0 O sm v 2 d «`o c w y.°p? 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Purchasing Department Change Modification Form ❑ Work Order Modification Contract #: 13 -6136 Change #: 02 (two) P0/Work Order #: Project Name: "Forest Lakes MSTU Current BCC Approved Amount $. .'; 948;353.43: 4500148060 Phase II & III Sidewalk, Lighting, Current Contract/Work Order Amount $:' _ '' 810,676 70 r.__.._ _ �_L _:1_-J _ _A Landscape and Turn Lane Dollar Amount of this Change $48,140.00 - 19.59% Im rovements ". Project M Project Manager: Darryl Department: ATM Dept. Contractor /Firm Name: Quality 45g4+4g,950 4,4 Richard, Project Manager I Enterprises Inc. Original Contract/ Work Order Amount $ - 9481-353.43 10 -8 -13 11 F Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $. .'; 948;353.43: ® Add new task(s) Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $:' _ '' 810,676 70 r.__.._ _ �_L _:1_-J _ _A SAP Contract Expiration Date (Master) Dollar Amount of this Change $48,140.00 - 19.59% Total Change from Original Amount Revised Contract/Work Order Total $762,536.70 - 19.59% Change from Current BCC Approved Amount Cumulative Changes ($185,816.73) -5.94% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: 7/5/2014 Last approved completion date: 7/612014 Revised completion date (includes this change): 7/612014 Number of days added: 0 (zero) Each step on the contract modification checklist form has been reviewed prior to me submitting for approval DR _(this box must be initialed by Project Manager) ® Add new task(s) ® Change task(s) ❑ Delete task(s) ❑ Other (specify): r.__.._ _ �_L _:1_-J _ _A _ _:r... ..1 ....4: ., s 4-k �4- o4 ..k �.,n 1/ 1 4n +ka tnc4(c1 nnrllnr thn aririifinnal rive rrovlue a UGLa11CU anu spedlic extJf anaLlon V� 1ded: QUANTITY ADJUSTMENTS: Change order #2 involved adjustment of quantities in contract related to the installation of light pole bases (or footers). The solicitation for Bid (ITB #13 -6136) informed bidders that the alternate pricing for pole footers is due to the fact that the sub - surface site conditions were unknown at the time of bidding and that alternate methods of installation are proposed in order to address various site conditions which may be present. Furtunately site conditions were such that the original 48 cylinder footers (per bid line item 38a & 74a) which were left over from a previous project could all be utilized, and that additionally an additional 35 cylinder footers would be manufactured (per bid line item 38b). The remaining quantity 10 footers which are to be formed in place are a contingency quantity recommended by the project engineer (Jim Carr, P.E.; Agnoli, Barber & Brundage, Inc.). At the present there are approximately quantity 3 known light pole sites that will definitely require installation of a spread footer. The final count of which type of footer will be installed at all sites is yet unknown as the contract is currently under construction and all light pole sites have yet to be excavated to attempt to install a precast cylinder footer. Phase III ADDED ITEMS: [1] Qty. 1 Dripline irrigation System for new shrub hedge row: The original site analysis prior to bidding indicated that the existing shrub hedge row was being watered by adjacent private property owners. Staff and Design consultant concluded that the new replacement shrub hedge row could be watered by that same water source. However, during construction it was found that the privately owned irrigation system which had been watering the existing shrubs prior to construction was removed — and could no longer be used for watering the new shrubs. Therefore a new dripline is recommended. [2] Added white paint markings and reflective pavement markings for 'triangle' at front entrance to Forest Lakes for added safety. [3] Added installation of qty. 1 informational sign for 'U -Turn' traffic at front entrance to Forest Lakes for added safety. ascription of Items Added/Removed to Contract: Packet Page -1775- Revised: 712613 1 E. i PHASE II CHANGES: 7/8/2014 163 REMOVED QUANTITIES: COST VARLANCE REMOVE QTY. 78 BID LLNTE ITEM 38 [UNIT COST $4,125 EA.] [4321,750.00] REMOVE Note: Removal of qty. 78 leaves qty. 10 in line Bid item #38 ADDED QUAN'TTTIES: COST VARIANCE ADD QTY. 42 BID LINE ITEM 38a [UNIT COST $3,630 EA.] $152,460.00 ADD Note: 43 existing cylinder pole bases utilized. Qty. 1 was already called out in Bid Line item #38a. Requiring 42 to be added. ADD QTY. 34 BID LINE ITEM 38b [UNIT COST $3,795 EA.] $129,030.00 ADD Note: 35 new cylinder pole bases to be manufactured. Qty. 1 was already called out in Bid Line item 438b. NET CHANGE PHASE H: - $40,260.00 PHASE III CHANGES: REMOVED QUANTITIES: COST VARIANCE REMOVE QTY. 5 BID LINE ITEM 74 [UNIT COST $4,125 EA.] [-$20,625.00] REMOVE Note: Removal of qty. 5 leaves gty.0 (zero) in line Bid item #74. REMOVE QTY. 1 BID LINE ITEM 74b [UNIT COST $3,795 EA.] [43,795.00] REMOVE Note: Removal of qty. I leaves gty.0 (zero) in Iine Bid item 474b. ADDED QUANTITIES: COST VARIANCE ADD QTY. 4 BID LINE ITEM 74a [UNIT COST $3,630 EA.] $14,520.00 ADD Note: 5 existing cylinder pole bases utilized. Qty. 1 was already called out in Bid Line item 474a. Requiring 4 to be added. ADDED CONTRACT ITEM: Irrigation Dripline for Clusia Shrubs COST VARIANCE $1,495.00 LS ADD ADDED CONTRACT ITEM: COST VARIANCE Painting Triangle with White Paint & Installation of Reflective Pavement Parkers (RPM'S) $350.00 LS ADD ADDED CONTRACT ITEM: COST VARIANCE Installation of U -Turn informational si-n $175.00 LS ADD SUB -TOTAL ADDED PH.III ITEMS: $2,020.00 NET CHANGE PHASE III: 47,880.00 NET CHANGE (THIS CHANGE ORDER #2): [- $48,140.001 DEDUCTIVE ORIGINAL CONTRACT AMOUNT: $ 948,353,43 PREVIOUS C091: -$13 7.676.7 3 CURRENT CONTRACT AMOUNT: $810,676.70 CURRENT C042 (THIS CHANGE): - $45,140.00 Revised: 7126/13 2 Packet Page -1776- REVISED CONTRACT AMOUNT (PER C092): $762,536.70 7/8/2014 16.E.7. P K 2. Provide detailed rationale for the requested change: Change items with justification are as follows: QUANTITY ADJUSTMENTS: The adjustment to the quantities for the light pole footers is performed administratively to reconcile contract quantities with found site conditions. The net reduction to the total of 'formed in place' footers (bid line im 38 &.74) is due to site conditions which allowed installation of 48 cylinder footers left over from a previous project (bid ..ie item 38a & 74a) and installation of an additional 35 cylinder footers being manufactured specifically for this project (bid line item 38b). ADDED ITEMS: [1] The addition of the dripline enables the Forest Lakes MSTU to water the new plantings as no alternative water source was found to be adaptable for this purpose. Advantage of a separate dripline is that water can be adjusted with valve dedicated to the Forest Lakes MSTU. [2] The addition of white paint on the 'triangle' adds safety for motorist to see the new curbed area. [3] The addition of the informational sign for U -Turn traffic adds safety to the front entrance of the community. 3. Provide explanation why change was not anticipated in original scope of work: QUANTITY ADJUSTMENTS: The Bid (iTB #13 -6136) allocated all 93 light installation to the spread footer line item (38, 74) in order to fully assess the total project cost in case that no cylinder type footers could be installed. For historical reference, it was found that during the previous project (Phase 1) that all pole footers required installation of a spread footer due to utility conflicts and existing limerock outcropping found during construction. In light of Phase I project lessons learned, the current Bid (ITB #13 -6136) was crafted to accomidate this `worst case scenrio' whereby precast concrete footers could not be utilized — and formed in place concrete footers would need to be installed. Actual site conditions allow for installation of pre- cast cylinder footers at reduced cost to the MSTU. Thus utilizing the alternate pricing for cylinder footers. ADDED ITEMS: [1] Orginal investigation prior to bidding iTB #13 -6136 included a shrub hedge row in approximately the same location as a previously existing hedge row that had been receiving water from the golf course and /or adjacent property owners. Upon futher investigation during construction it was discovered that the irrigation system by adjacent property owners had been disconnected and no longer watered the shrub hedge row. The proposed dripline was found the be the most practical and cost effective means to water the `new' shrub hedge row. [2] The white paint markings are per the request of the Forest Lakes MSTU advisory committee and is in addition to the standard Florida Engineering Code - Aquirements. [3] The installation of the U -Turn informational sign is for added safety in addition to the Florida Engineering de requirements. 4. Describe the impact if this change is not processed: If not processed the contract would not correctly identify contract quantities which require adjustment due to site conditions. Also, the dripline providing water to the new shrub hedge row would not be installed resulting in the death of the shrubs planted. And improvements to the safety of the front entrance would not be done. Type of Change 1 Modification ® 1. Planned / Elective I ® 2. Unforeseen conditions /circumstance Z 3. Quantity or price adjustment ❑ 4. correction of errors ® 5. Value added ❑ 6. Schedule adjustment Change Requested By ® contractor /Consultant I ® Owner ® Using Department ® Design Professional ❑ Regulatory Agency (specify): ® Other (specify): MSTU advisory committee Purchasing Professional Participated in Negotiation of Change / Modification: ® Yes ❑ No Approved by: ` Date. 5-71 tT / Name and Title: I Ricd, Proj t Manager Reviewed by: Date: Procurement trategist's Name: Rhonda Cummings U Revised: 7/26/13 3 Packet Page -1777- XT CMnty Adrnir ist-aM Service Mion P ur..hasing Z Contract Change Request 7/8/2014 16.E.7. Purchasing Department Change Modification Form ❑ Work Order Modification Contract #: 14-" 4 Change #: 1, Amend #1 PO/Work Order #: N/A Project Name: Office Supplies Project #: N/A Project Manager: Joanne Markiewicz Department: Purchasing Contractor /Firm Name: Staples Contract & Commercial, Inc. Original Contract/Work Order Amount r$ 450,000:00 4B114;' 16E2'' Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 450,000;00 Delete task(s) Z Other (specify): Amendment Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ - :450,000.0-01. ❑ 1. Planned / Elective I ❑ 2. Unforeseen conditions /circumstance I ® 3. Quantity or price adjustment SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0' 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 450.000.00 0.00% Change from Current BCC Approved Amount Cumulative Changes $ 0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: N/A Last approved completion date: N/A Revised completion date (includes this change): N/A Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me , submitting for approval (this box must be initialed by Project Manager) ❑ Add new task(s) 7 El Change task(s) Delete task(s) Z Other (specify): Amendment 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days added: To amend the contract language to add 35% discount on any special order item not included in the Staples Full Line Catalog. 2. Provide detailed rationale for the requested change: All county departments could benefit from the discount offered by Staples. 3. Provide explanation why change was not anticipated in original scope of work: Discount was offered after contract approval. 4. Describe the impact if this change is not processed: Departments would have to pay full price for special order items not included in the catalog. Type of Change] Modification ❑ 1. Planned / Elective I ❑ 2. Unforeseen conditions /circumstance I ® 3. Quantity or price adjustment ❑ 4. Correction of error(s) ® 5. Value added 6. Schedule adjustment Change Requested By. ❑ Contractor /Consultant © Owner ❑ -Using Department ❑ Design Professional ❑ Regulatory Agency (specify): I ❑ Other (specify): Purchasing Professional Participated in Negotiation of Change / Modification: 0 Yes ❑ No Approved by: Date: /f Name and Title: JQanne�,M-'arkiewicz, Dirr-tor, Procurement Services Reviewed by; Date: Procurement Strategist's lame: Packet Page -1778- I Revised: 7!26/13 1 7/8/2014 16.E.7. EDIT A -1 Contract Amendment 91 to Contract # 14 -6187 "Office Supplies" This amendment, dated Ac-,4 14 .2014 to the referenced agreement shall be by and between the parties to the original Agreement, Staples Contract & Commercial, Inc., (to be referred to as "Vendor's and Collier County, Florida, (to be referred to as "Owner" or "County "). Statement of Understanding RE: Contract # 14 -6187 "Office Supplies" In order to continue the services provided for in the original Contract document referenced above, the Vendor agrees to amend the Contract as provided herein. Note: Language deleted has been straek fiwe New language has been underlined. In accordance with Section 22, ADDITIONAL ITEMS /SERVICES may be added to this contract, Section 4 COMPENSATION is modified to include new item 3: 3 Fixed discount of a minimum of THIRTY FIVE PERCENT 35 %) from the current list price for special order items not included in the Staples Full Line Catalog. All other terms and conditions of the agreement shall remain in force. IN WITNESS NNTMREOF, the parties have each, respectively, by an authorized person or agent, have executed this Amendment on the date(s) indicated below. /� Accepted: `/ 1 .t /1/ 2014 OWNER: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA 1 Joanne M ewicz D' ectar, rocurement Services Vendor First Witness � VENDOR: ��'�� -"-"�Z Staples Contract &Comm i�� ial, Inc. Print -Name I Print blame and Title Vendor Second Wit�1'�4zz BY: `/ t, ; Approved as to form and legality: Print Name Emily Pepin Assistant County Attonrey INE, Packet Page -1779- ' r Count Adrnr4sit &e Sarviaes i>vision Purchasing Z Contract Change Request 7/8/2014 16.E.7. Purchasing Department Change Modification Form ❑ Work Order Modification j Contract #: 13- j Change #: 02 POtWork Order #: Project Name: 1 -75 Immokalee Road 6153 + 4500148627 Landscape and Irrigation Project #: 33257 Project Manager: Department: Road Contractor /Firm Name: Hannula I M Delete task(s) I F� Other (specify): Pamela Lulich I Maintenance Landscape Landscaping and Irrigation inc. Original Contract /Work Order Amount $ 416,484.32 )/812013; 16:A:9 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ •tt+y 4e Last BCC Approval Date; Agenda Item # Current Contract /Work Order Amount $ 412,763.36 SAP Contract Expiration Date (Master) Dollar Amount of this Change $0.00 -0.89% Total Change from Original Amount Revised Contract /Work Order Total $412,763.36 - -o,29 % Change from Current BCC Approved Amount Cumulative Changes ($3,720.96) 0. 0 0 ° T Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: i Last approved completion date: Revised completion date (includes this 7/12/2014 7/12/2014 change): 7/28 /2014 Number of days added: 16 Days Each step on the contract modification checklist form has been reviewed prior to me submitting for approval PJL (this box must be initialed by Project Manager) Add new task(s) Change task(s) I M Delete task(s) I F� Other (specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) andior the additional days added: Total of 16 additional days to project schedule even though the project was delayed a total of 45 days by FPL. j Change Order #2 for Contract #13 -6153 for the Immokalee Interchange. • We opened a separate purchase order with Florida Power & Light for the electrical connection to service the irrigation, pump; and controller system (Purchase order # 4500149260, opened on 1131;2014). • FP &L estimated that service would be installed by March 31, 2014. • FP &L installed the electrical connection on May 15, 2014. • Now that we have service, the mains can be flushed, valves and heads installed so that the plant material can be irrigated. i i • Requesting the following revision to the schedule: o Change Substantial completion from 6/1212014 to 7/12/2014. o Change Final Completion from 7;12/2014 to 7/2 812 0 1 4. o Total of 16 additional days to project schedule even though the project was delayed a total of 45 days by FP &L. 2. Provide detailed rationale for the requested change: Collier County opened a purchase order directly with I Florida Power & Light for the electrical connection to service the irrigation, pump, and controller system (Purchase Order i #4500149260,opened on 1131/2014), FP &L estimated that the service would be fully operational by March 31, 2014. The j service and final inspections were not completed until May 15, 2014_ All other work was performed by Hannula Landscaping between February and May with the exception of flushing of the mainline, pressure testing the mainline, installing the valves and heads, and installing the plant material. All other work was completed on time but this FP &L delay prevented the project from moving forward since plant material if installed could not be properly irrigated. 3. Provide explanation why change was not anticipated in original scope of work: The electrical connection was not identified in the original landscape architecture plans or in the specifications and was opened separate from the contract. Revised 5. 16.12 Packet Page -1780- 7/8/9n14 16 F 7 - Change Order #2 for Contract #13 -6153 for the Immokalee interchange. • We opened a separate purchase order with Florida Power & Light for the electrical connection to service the irrigation, pump, and controller system (Purchase order # 4500149260, opened on 1/3112014). • FP &L estimated that service would be installed by March 31, 2014. • FP &L installed the electrical connection on May 15, 2014. • Now that we have service, the mains can be flushed, valves and heads installed so that the plant material can be irrigated. • Requesting the following revision to the schedule: • Change Substantial completion from 6/12/2014 to 7/12/2014. • Change Final Completion from 7/12/2014 to 7128/2014. • Total of 16 additional days to project schedule even though the project was decayed a total of 45 days by FP &L. 4. Describe the impact if this change is not processed: The substantial completion date of June 12, 2014 will not be met where the irrigation system is fully operational and all plant material is installed. The requested change order will move the substantial completion date to July 12, 2014 and add 16 additional days for the final completion date to July 28, 2014. Total of 16 additional days to project schedule even though the project was delayed a total of 45 days by FP &L ..., - 1. 7.: ❑ 1. Planned / Elective 0 2. Unforeseen 3. Quantity or price adjustment conditions /circumstance ❑ 4. Correction of errors 5. Value added ® 6. Schedule adjustment Chage ed By _ , Contractor /Consultant I ® Owner I LJ Using Department ❑ Design Professional I El Regulatory Agency s eci : I ❑ Others eci : Purchasing Professional Participated in Negotiation of Change / Modification: L Yes LJ No Approved by: Date: ti 2 e - c-% Name and Titl �ssf� �Q G , Gt r fr-o e d • Reviewed by: _ Date: Procurement Strategist's Nam b' Revised 5.16.12 Packet Page -1781- Cll&Zrcounty AdAnLstaM S--u'ces DvWx pumhosing E Contract Change Request 7/8/2014 16.E.7. Purchasing Department Change Modification Form ❑ Work Order Modification, )ntract #: 13-60-67 1 Change #: 2 PO #: 4500149225 Revised completion date (includes this Project Name: Zocalo oject Project Manager Department: I Revised ContractfWork Order Total Contractor Name: 192.1 James Sainvilus Immokalee ORA/MSTU Surety Construction Original Contract/Work Order Amount $ 579,256:00.1 Current BCC Approved Amount Revised completion date (includes this Current Contract/Work Order Amount 587,728 82t, Dollar Amount of this Change $1 1 67 -9106- Revised ContractfWork Order Total �$28 607,401.8 Cumulative Changes , 145 RR ❑ Delete task's) Other (specify): 1. Provid.e a detailed and specific explanation of the requested change(s) to the task(s) and/or the additional Original BCC Approval Date; Agenda Item # 1; ii, 15B& Last BCC Approval Date, Agenda Item # SAP Contract Expiration Date (Master) 4.86 Total Change from Original Amount Change from Current BCC Approved Amount Change from Current Amount a '?i offililetion Date. Descriptk�-.di6 Tasks C�4�ge, an onale1br the Ch 0 Original --am pietion date: LaStrapproved completion date: Revised completion date (includes this May 29, 2014 May 29, 2014 1 change): May 29, 2014 Number of days added : 0 Each step on the contract modification checklist form has been reviewed prior to me I submitting for approval JS (this box must be initialed by Project Manager) Add new task(s) ❑ Change task(s) ❑ Delete task's) Other (specify): 1. Provid.e a detailed and specific explanation of the requested change(s) to the task(s) and/or the additional days added:. The unanticipated or unexpected circumstances or situations that have caused the changes are: • Permit inspection fees. • 2400 SF of Bahia sod in the ROW, including delivery, labor and equipment. • Additional Payroll due to Wage Determination chances by HUD and HHVS a During the Construction a major change was requested by HUD through. HHVS, which causes price adjustments, correction of errors and new classifications. Construction bidding was based on the Davis Bacon "Building' Wage Decision, during construction HHVS had received direction from HUD for the contractor to use the "Heavy" wage decision instead of "Building" wage decision, thurs, all ciassifications that are not identirted on the Heavy wage determination will be requested (plumbers, roofers, electricians, etc). Provide detailed rationale for the requested change: To prepare a chance order using the Heavy Wage Determination, retroactively of course. Which means that the Contractor will have to • go back and look at the previous payroll certifications, review the rate and if there is an increase — the VVH347 certified payroll form will have to be revised and checks cut for the difference. • You will also need to review the payroll for the completion of the project using the new wage determination and calculate the cost increase, if any. 0 Make sure the classifications you used on the WH3471 forms are listed. • Review the wage. a Review and Recalculate any certified payrolls before the date of the change, copy the "canceled" -checks cut to the individual employees. a Review the payroll for the completion of the project for any cost increase using the attached Heavy Arage Determination. 2. Provide explanation why change was not anticipated in original scope of work: This change was due to 'Incorrect Wage Decision'. HUD had decided that this project fall uder the Building, wage dertermination but under Heavy wage determination due to all the site work, which was after the original scope of work went out for bid and awarded and was during constriction. Revised 5.16,12 - Packet Page -1782- i. -Describe the impact if this change is not processed: If this miss the want expiration date, perhaps lose the grant due to not me 4. 7/8/2014 16.E.7.') protect and change is not processed it will delay the etina the due date. T ype bf Chanqe I Modification ❑ 1. Planned l Elective 2. Unforeseen I conditions/circumstance Z 3, Quantity or price adjustment 4. Correction of error(s) I C3 5. Value added 7 6. Schedule adjustment Change Requested By Contractor/Consultant I Z owner Using Department LJ Design Professional 1 ❑ Regulatory Agency (sDecify): IF I Other (spect): Purchasing Professional Participated in Negotiation of Change / Modification: LXJ Yes LJ No I Approved by: Date: April 23, 2014 Name and Title; -dres Sainvilus, P ct Manager I Reviewed by: ' LIC, 55 Procurement Strategist's Narhe: Evelyn Colon - Revised 5.16.12 Packet Page -1783- Ctl► er County Adranistr - Service; Division Purchasing Z Contract Change Request 7/8/2014 16.E.7. Purchasing Department Change Modification Form ❑ Work Order Modification Contract #: ITB 13 -5986R Change #: 02 PO/Work Order #: Project Name: Original BCC Approval Date; Agenda Item # Current BCC Approved Amount 4500143149 Gordon River Greenway Park Project #: 80065 Project Manager: Department: Contractor /Firm Name: 8,939,010.00 Claude Nesbitt Facilities Management Manhattan Construction Original Contract/Work Order Amount $ 8,939,010.D0 2/26/13, 11 -A Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 8;939,010.00 2/26/131 11 -A Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ .;, 8,939,010.00 added: i.) Add the allowance called "Unanticipated Site Conditions (USCG" to the Conservation Collier list of allowancies. ii) SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 8,939,010.001 0.00% Change from Current BCC Approved Amount Cumulative Changes $ 0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: Last approved completion date: Revised completion date (includes this 10/01/2014 10/01/2014 change): 10/0112014 Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval this box must be initialed b Project Manager) Add new task (s) I ® Change tasks Rename I LJ Delete tasks ® Other(specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days added: i.) Add the allowance called "Unanticipated Site Conditions (USCG" to the Conservation Collier list of allowancies. ii) Move and consolidate the balances remaining in all other allowances into the USC allowance within the respective agency 2. Provide detailed rationale for the requested change: Manhattan must request permission to use allowances. The existing, specific, allowances are now either depleted, or don't precisely apply to some exposed issues. Adding the USC allowance will still require approvals by county staff, but it will allow more timely responses. Consolidating the remaining balances of the other allowances into the USC allowance will allow use of unused balances 3. Provide explanation why change was not anticipated in original scope of work: The allowances created were an estimate using the example of other similar projects. It was impossible to precisely determine what could be an issue, and to what extent those issues would occur 4. Describe the impact if this change is not processed: Being unable to use the available allowance because it's not categorized appropiratly can delay timely approval of necessary work, affecting the schedule, and the cost of the proposed work. It also affects prompt payment of approved work that is complete. A change order to increase the total contract would be needed if the allowances can't be used Type of Change / Modification ❑ 1. Planned / Elective ❑ 2. Unforeseen conditions /circumstance 3. Quantity or price adjustment ❑ 4. Correction of error s) ❑ 5. Value added ❑ 6. Schedule adjustment Change Requested By Contractor /Consultant ® Owner Using Department ❑ Desi n Professional Li Regulatory Agency (specify): Other (specify): Purchasing Professional Participated in Negotiation of Change / Modification: LJ Yes ❑ No Approved by: QN. -a — Date: S 1 3 1 QC) , Name and Title: Claude Nesbitt, Ppnior Pr�ect Manager Reviewed bY: Date: Procurement St g teg t,4 ame: Rhona mings Revised: 7/26/13 1 Packet Page -1784- CHANGE ORDER CHANGE ORDER NO. 002 TO: John Reyhan. President. Manhattan Construction. Inc.. 3705 -1 Westview Drive, Niles. Fl 34104 DATE: 09123/2013 PROJECT NAME: Gordon River Greenwav Park PROJECT NO.: 80065 Under our AGREEMENT dated February 26. 2013 7/8/2014 16.E.7. CONTRACT NO. ITB 13 -5986R BCC Date: 02/26/2013 Agenda Item: 11 -A You are hereby authorized and directed to make the following change(s) in accordance with terms and conditions of the Agreement: As outlined below, 1) create an "Unanticipated Site Conditions " allowance within the Conservation Collier allowances; then, 2) within each respective agency (Conservation Collier and Parks & Recreation) move the balances remaining in all allowance categories to the "Unanticipated Site Conditions " category Allowance Category Parks Conservation UNS - Unsuitable soils $0.00 $26,260.00 ROC -Rock removal and replacement $0.00 $29,750.00 UTL - Utility Conflict Adjustments $6,900.00 $0.00 BRG - Bridge modifications $0.00 $125,000.00 WAT -Water craft usage $17.500.00 $17,500.00 BRD - Boardwalk realigments $87,200.00 $64.000.00 THE -free relocations $6,250.00 $0.00 USC - Unanticipated site conditions $4.032.00 $0.00 New USC Balance $121,882.00 $262,510.00 FOR THE Sum of: $0, Zero Dollars; Original Agreement Amount $8.939.010 Sum of Previous Changes $ 0 This Change Order add or deduct $ 0 Present Agreement Amount 58.939.010 The time for completion shall be increased or decreased by 0 calendar days due to this Change Order. Accordingly, the Contract Time remains 517 calendar days. The substantial completion date remains September 1. 2014 and the final completion date remains October 1. 2014. Your acceptance of this Change Order shall constitute a modification to our Agreement and will be performed subject to all the same terms and conditions as contained in our Agreement indicated above, as fully as if the Packet Page -1785- 7/8/2014 16.E.7. and final settlement of any and all claims of the Contractor arising out of or related to the change set forth herein, including clainis for impact and delay costs. CHANGE ORDER NO. 002 CONTRACT NO, ITB 13-59868 Prepared by: — ��w I -� " "- Date Claude Ne&tt, Senior Project Manager Facilities Management Department Approved By: Date: , Michael J. Delate, P.E. Grady 'nor & Associates PA Approv--d by Date: 4HaJ ne , E. Principal Project Manager Facilifli"Zinent Depaii►nent /110 '<— Approved by: 4.0- Dat- e: S kip p, CFM , Director F aci ities Mangs ,ent Department Approvcd by: Date: Len G. Price, administrator Administrative Services Division Approved by. 7144L'�V'�i- Date: L5-- 16ion& Curninings, Procurement S-tratlst Purchasing Department Y) Accepted by: Manliattan Construction, Inc. John Revhan. PFe ident Packet Page -1786- Date- Y C6 '^ d V � Jo 3r C C W d > () L O 7 U • L i N 0 O J U Q O L O C) d 0 N rn C m U J Q O r o000 o O O O O O O O Ue EA !R fR fA U m m M � O O O O O M tO fo cO O O o O O 06 H r U fn o vs vi p O N N K C L m da fsi 0000 O O O O O O o O ^ � oZ �� O C O C G C � 0 a E a Q � Packet Page -1787- 7/8/2014 16.E.7. O U_ c 0 a 0 V U v d n c m L U _+Y } L+ U � m < U oo ti d E C, 0 4 m v 2 LL a i E ,w U C p 0 C m >o o E oEim p c4 1: M m <v� o — a m M 2t a QE, c0 lO N . .J w v � mD mp- U z U- CAF -pam Z O! -x <ma0 < m O D W W O M T C O U d O U u 0 a 2 CL N N IO O N N N O p LL r> Li. 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O U_ c 0 a 0 V U v d n c m L U _+Y } L+ U � m < U oo ti d E C, 0 4 m v 2 LL a i E ,w U C p 0 C m >o o E oEim p c4 1: M m <v� o — a m M 2t a QE, c0 lO N . .J w v � mD mp- U z U- CAF -pam Z O! -x <ma0 < m O D W W O M T C O U d O U u 0 a 2 CL N N IO O N N N O p LL Y a c7 a O C C W 0 � u d O Z U 0 O J V 4 O O 0 Packet Page -1788- 7/8/2014 16.E.7. T C U 2 IL N tV R O Y Q^ � C, pn p L C U C C U UO 0 E U m w - U U co SOD CO to .. U m y > # U 0 N U N N cli `o y a. m m m (p fn C d ] JC m O N C Cy. G a a O E F a C --5 E ti °Y m m m° y m m Y C `m m G C m m c m O N �. N a d€ N N y y y V r W m m m O Ci, m a m m a m .W Q Q Q x m y a 0 y O •X 0 0 Y N 0 N :E W y O y O O y Z O O Z Z m N m C a c N m m m m m t 07 Y G W E �, c m c o Y m aci o a Q >> tici aci w m o— m N x Ey O E N < o E E E E E° N y 9 m iD f0 N m N N 0 �0 E a °' a �> °�� aa� -. �. �' o � m m .�� m ., m N C ,.N ZU m .. L m m 0 m w o a E o N E o 0? m m y d d 0 E 0 0 E E o ?� v m E a $ o Z' 'm w N a L �° > N t0 o N a: X C7 •O D 1p <n •- C7 s c d O 0 H v Y 'x >> Y a m Y m > Y Y >> 1O J° °E�c>N�( U d _ o J ✓O 2° E i.<<w�� ar CUam�s�m LL� w IL w U U U W W to U J 0 w U cn U U U U O U W U U U U U U Z to to Z U) r Z C U) Z to to O U) cr w C to m to 0 w to m Dr n D D 7D O J u7 ¢ Z WIZ Ow Za 4 2 U w0 D Wo O i o 0 0 0 0� o 0 o 0 o o o =a a w m¢ o p w w z Z N r U W Q O w O w F- z m O a C1 ~ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (y� a% 0 0 0 0 0 cy O C O O Vi O t� pp pp 0 0 0 00 0 N M to i N li N N O er ¢ w M CL CL w r M M O M .M M M M .-- M M M M M ¢ � m N N N 0;B N (D L7 C7 O fD r^ W 88 tD Q C [D N N C m m o W. W to S m jm m O N 4' LY fY. N It to t%IU O # # # # O # # # # # # # # # # # # # # a�� Packet Page -1788- 7/8/2014 16.E.7. T C U 2 IL N tV R O Y .�G R a L � � O U � 0 .' a+ cc J J C J Q p U `o Q� C C p C D � c c n - O c E a Q d Q. 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CCoirl6 r County Adrrinisluat�ve Ser�ces sMisicn Purchasing 0 Contract Change Request 7/8/2014 16.E.7. Purchasing Department Change Modification Form ❑ Work Order Modification Contract #: 13 -6026 Change #: 7 Z PO/Work Order #: Project Nam W Warne: NCRTP Membrane Current BCC Approved Amount $,/ 1,628,31— 2.4(TI 4500143228 Replacement and Intersta a Boosters Project #: 71057.1 Project Manager: Tom Department: PUPPMD Contractor /Firm Name: Poole & Kent Dollar Amount of this Change Sivert 5.12% Companv of Florida Original Contract/Work Order Am_ ount $ 1,564,000.00✓ 2/26/13: 11H Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $,/ 1,628,31— 2.4(TI 5/27/14;16C9 Last BCC Approval Date; Agenda Item # C urrent Contract/Work Order Amount $/1,628,312.46 6/18/2014' SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 15,753.10 5.12% Total Change from Original Amount Revised Contract/Work Order Total $ 1,644,065.5611' added: During the 72 -hour demonstration test for Skid 7, operators noted value -added opportunities for improvement. The 0.97% 1. Change from Current BCC Approved Amount Cumulative Changes $ ,'80,065.56 1 0.97%1 Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: 3/14/14 Last approved completion date: Revised completion date (includes this I ❑ 2. Unforeseen conditions /circumstance 6118/14 change): 6/18/14 Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval (this box must be initialed by Project Manager) ❑ Contractor /Consultant Q Owner ! ® Using Department Add new task(s) ❑ Change task(s) Delete task(s) El Other (specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days added: During the 72 -hour demonstration test for Skid 7, operators noted value -added opportunities for improvement. The changes required for all four skids are as follows: • During flushing system testing, operators requested the ability to view and adjust the operating level set points. As designed, these values could not be changed by the operators.The requested programming changes will provide plant operators the means to visually see the setpoints, make changes in setpoints and enable /disable the alarms. • Some of the original design value designations had to change to reflect actual conditions. 2. Provide detailed rationale for the requested change: The changes noted above are required to improve the overall operability of the system in light of the planned usage of the flush system which had not been used for quite some time. 3. Provide explanation why change was not anticipated in original scope of work: The SCADA program provided appeared to be correct during the design phase of the project. However, the required changes became apparent during operational testing of the system. 4. Describe the impact if this change is not processed: Without the changes being made, operational flexibility would be severe! y limited because the operators could not see nor adjust the flush system operating levels as needed. Packet Page -1790- Revised: 7126113 1 Type of Change 1 Modification ❑ 1. Planned / Elective I ❑ 2. Unforeseen conditions /circumstance 3. Quantity or price adjustment ❑ 4. Correction of error(s) ® 5. Value added I ❑ 6. Schedule adjustment Change Requested By ❑ Contractor /Consultant Q Owner ! ® Using Department ® Desi n Professional I ❑ Regulatory Agency s eci i ❑ Other (specify): Purchasing Professional Parti ated in Negotiation of Change / Modification: ❑ Yes ® No pproved by: Date: N me and Title: Jorn Chmeiik, Director, PUPPMD Reviewed by r' Date: Procurement Strategist's Name: Brenda Brilhart Packet Page -1790- Revised: 7126113 1 7/8/2014 16.E.7. r Co�er Ckunt AJmin&aWe S mms 1roson Pur..hasiN ® Contract Change Request Purchasing Department Change Modification Form ❑ Work Order Modification Contract M 13 -6085 Change #: 001 PO/Work Order #: N/A Project Name: Design and Related Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ Services for Vanderbilt Drive 5- 27- 14;16A17 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount Replacements Project #: 66066.11 Project Manager: Department: Contractor /Firm Name: Kisinger Campo $ Anthony 0. Stolts Trans ortation En ineerin & Associates, Corp. Original Contract/Work Ober Amount $ 674,270.29 5- 27- 14;16A17 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 674,270.2 5- 27- 14;16A17 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 674,270.29 El Delete task(s) Z Other (specify): Correct error and SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total 1 $ 674,270.291 0.00% Change from Current BCC Approved Amouni Cumulative Changes 1 $ 0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: Not Last approved completion date: NIA Revised completion date (includes this available. NTP not issued. Purchasing Professional Participated in Negotiation of Change / Modification: ® Yes ❑ No change): N/A Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval AOS (this box must be initialed by Project Manager) ❑ Add new task(s) ❑ Change task(s) El Delete task(s) Z Other (specify): Correct error and execute Items 7 and 8 of contract. 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days added: Delete references to "Allowance" for Items 7- Utility Coordination (OMNI) and 8- Subsurface Utility Engineering (OMNI) in Schedule B, "Basis of Compensation" as well as in Attachment 2 to Schedule B. These two items are actually part of the base services for the project and are not Allowances. The payment method for these items will remain as Time and Materials. 2. Provide detailed rationale for the requested change: This change allows the design consultant to complete base design activities. 3. Provide explanation why change was not anticipated in original scope of work: Tasks 7 and 8 were anticipated in the original scope of work. This change is required due to errors (as identified herein) developed during generation of the contract 4. Describe the impact if this change is not processed: These are base design tasks required to complete the project. Type of Change / Modification ® 1. Planned / Elective ❑ 2. Unforeseen conditions /circumstance 3. Quantity or price adjustment ® 4. Correction of errors 5. Value added 106 . Schedule adjustment Change Requested By I❑ Contractor /Consultant 10 Owner I Z Using Department ❑ Design Professional Reoulato y Agency (specify): ❑ Other (s eci : Purchasing Professional Participated in Negotiation of Change / Modification: ® Yes ❑ No Approved by: Date: , _ Name and Title: Anthony O 8 Its enio P ect Mana er Reviewed by:� fT Date: Procurement Strategist` Name. an r e era Revised: 7;26/13 1 Packet Page -1791- County Admunisll SeMaes Division Purchasing ® Contract Change Request 7/8/2014 16.E.7. Purchasing Department Change Modification Form ❑ Work Order Modification Contract #: 13 -5175 Change #: 1 PO/Work Order #: Project Name: Bayview Drive and Lunar Original BCC Approval Date; Agenda Item # Current BCC Approved Amount 4500149018 Street Improvements Project Project #: ) Project Manager: Ashley Department: Bayshore Contractor /Firm Name: Quality =" 879.;630,60: Caserta — Beautification MSTU Enterprises USA, Inc. Original Contract/Work Order Amount $ ,. ;. !879;630.60' 11/12/1:3;1 1662- Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ :879;630 60 ; ` Last 8CC Approval Date; Agenda Item # Current Contract(Work Order Amount $ =" 879.;630,60: ❑ Delete task(s) SAP Contract Expiration Date (Master) Dollar Amount of this Change $ " 8,020:001 0.91% Total Change from Original Amount Revised Contract/Work Order Total $ 887.650.60 0.91% Change from Current BCC Approved Amount Cumulative Changes I $ 81020.00 0.91 % Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: 9/28/14 Last approved completion date: Revised completion date (includes this 6. Schedule adiustment 9/28114 change): 9/28/14 Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval AC (this box must be initialed by Project Manager) ® Add new task(s) ❑ Change task(s) ❑ Delete task(s) 7 Other (specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days added: Attached to this form is an email dated 4130114 with a full explanation. 2. Provide detailed rationale for the requested change: Changes are requested to this contract due to unforeseen situations in the field that were found during construction. 3. Provide explanation why change was not anticipated in original scope of work: Conditions in the field were not detected during the existing conditions report and the design phase. 4. Describe the impact if this change is not processed: The project will not be completed correctly; an underground slab will not be removed, a mitered end section will not be installed and the over all project will not function properly. Type of Change 1 Modification' ❑ 1. Planned / Elective ®2. Unforeseen conditions /circumstance 3. Quantity or price adjustment 4. Correction of error(s) i 5. Value added 6. Schedule adiustment Approved by: Date: 5/28/14 Name and Title: Ashley Caserta, Project Manager Reviewed by: Date: Procurement Strategist's Nam _ Revised: 7126113 1 Packet Page -1792- 7/8/2014 16.E.7. CotonEvelyn From: CasertaAshley sent: Thursday, June 05, 2014 2:07 PM To: CotonEvelyn Subject: FW: Bayview Change Orders per RFI's Justification for change order. Ashley Caserta Bayshore Gateway Triangle Community Redevelopment Agency Bayshore Beautification MSTU and Haldeman Creek MSTU Phone: 239.643.1115 From: Ryan, Michael R [ma ilto : Michael. Ryan @atkinsglobaLcom] Sent: Thursday, June 05, 2014 1:58 PM To: CasertaAshley; Gonzalez, Moises Subject: RE: Bayview Change Orders per RFI's Ashley, I have provided brief justification statements below and highlighted them in yellow. Let me know if you need any additional details. Thanks Mike ichael Ryan, PE, PMP Sr Technical Manager ATKINS 1514 Broadway, Suite 203, Fort Myers, Florida, 33901 1 Direct: +1 (239) 334 7275 1 Cell: +1 (239) 253 0982 1 Fax: +1 (239) 334 7277 Email: michael.ryan(@atkinselobal.comI Web: www.atkinsglobal.com /northamerica, www.atkinsglobal.com Twitter: www.twitter.com /atkinsglobal I Facebook: www.facebook.com /atkinsglobal LinkedIn: www.linkedin.com /company /atkins I YouTube: www.youtube.com /wsatkinsplc From: CasertaAshley rmailto :AshlyCaserta(c-:ucollieroov.net] Sent: Tuesday, June 03, 2014 3:38 PM To: Ryan, Michael R; Gonzalez, Moises Subject: RE: Bayview Change Orders per RFI's The Purchasing Department would like to hear from the CEI as to why these changes are justified. Can you add a short explanation to each please for the change order? Thanks. Ashley Caserta Bayshore Gateway Triangle Community Redevelopment Agency Bayshore Beautification MSTU and Haldeman Creek MSTU Phone: 239.643.1115 Packet Page -1793- 7/8/2014 16.E.7. From: Ryan, Michael R rmailto :Michael.Ryanratkinsglobal com] Sent: Wednesday, April 30, 2014 3:16 PM To: CasertaAshley; Gonzalez, Moises Subject: RE: Bayview Change Orders per RFPs Ashley, We have reviewed the numbers and agree with their amount. Provided below is our comparison: RFI #005 - Removal of 12x18 ERCP 1 Excavator x $85.00 /hr x 4 hrs = $340.00 1 Loader x $85.00 /hr x 4 hrs = $340.00 3 Laborers x $45.00 /hr /ea x 4 hrs = $540.00 1 Dump Truck x $75.00 /hr x 6 hours = $450.00 Total - $1,670.00 Using FDOT Historical cost, removal of structures is approx $23 /SF. They removed approximately 140LF of pipe. Assuming a total area of 257 SF (140LF X 22 "), the total cost would have been nearly $6K Justification: This was a changed condition.: The contracf,plans called for the removal of an existing mitered end section, but did not indicate that there was pipe to be removed as well:' Since this drainage pipe did not have a useful function, the proper way to treat it would be to either remove or grout fill The option to remove was the most economic decision: RFI #008 - Sanitary Cleanouts to be moved out of sidewalk 1 Foreman x $65.00 /hr x 10 hours = $650.00 3 Laborers x $45.00 /hr x 10 hours = $1,350.00 Materials = $150.00 Total - $2,150.00 We compared this cost with the contract pay item for adjusting meter boxes. That pay item was $800 each. They adjusted four cleanouts which would have been $2400 at the contract unit price for the meter adjustments. ... ....._... . Justification: The location of the cleanouts were not addressed in the original plans. In their existing location, they could not be left in -place as they were in direct conflict with the new sidewalk. The option to relocate the cleanouts was the most economically feasible solution. Had this been identified in the plans, the contractor, would still have been required to relocate the cleanouts_ _ RFI #009 - Removal of slab at Marina 114x20 = 2,280 sf x $1.25 = $2,850.00 Total - $2,850.00 This will be an overrun since it is a pay item. We agree with the quantity. Justification: Unforeseen site condition. The existing slab was sub - surface and not evident during the time the survey was performed. Once the contractor began excavation forthe drainage swales, the slab was identified. The slab had to be 11 removed in order to construct the drainage swales: Packet Page -1794- 7/8/2014 16.E.7. RFI #012 - Install fiowabie fill for 35 If of 18" RCP Flowable Fill - 3 cy x $100.00 /cy = $300.00 Pump = $450.00 1 Foreman x $65.00 /hr x 3 hrs = $195.00 3 Laborers x $45.00 /hr x 3 hrs = $405.00 Total - $1,350.00 This number appears high. FDOT historical cost has flowable fill at $90 /CY. However, since there was such a small quantity for this task, the numbers will be skewed compared w/ FDOT averages. Also, since all the other fees were within or below a reasonable cost, I don't believe this is one to argue over. Justification: Unforeseen site condition. This was an abandoned drainage pipe running under.the roadway that was discovered while excavating a' drainage swale. Since this pipe ran under the road the proper way to' abandon it is to fill with grout. Removal of the pipe was not feasible since it ran under the.roadway Grand Total Above Items - $ 8,020.00 Michael Ryan, PE, PMP Sr Technical Manager ATKINS 1514 Broadway, Suite 263, Fort Myers, Florida, 33961 1 Direct: +1 (239) 334 7275 1 Cell: +1 1239) 253 6982 1 Fax: +1 (239) 334 7277 Email: michael.ryan(aatkinsalobal.coml Web: www .atkinsglobal.com /northamerica, www.atkinsglobal.com Twitter: www. twitter. com /atkinsalobal I Facebook: www.facebook.com /atkinsalobal LinkedIn: www.linkedin.com /company /atkins I YouTube: www.youtube.com /wsatkinsplc From: CasertaAshley [mailto:AshleyCasertaacollier oq vnet] Sent: Tuesday, April 29, 2014 1:09 PM To: Gonzalez, Moises; Ryan, Michael R Subject: RE: Bayview Change Orders per RFI`s Moises /Mike: Do you concur with below? Ashley Caserta Bayshore Gateway Triangle Community Redevelopment Agency Bayshore Beautification MSTU and Haldeman Creek MSTU Phone: 239.643.1115 From: Lou Gaudio rmailto:Igaudio(d)ge- usa.com] Sent: Tuesday, April 22, 2014 10:44 AM To: CasertaAshley; moises.gonzalez(alatkinsgiobal.com Subject: Bayview Change Orders per RFPs Ashley /Moises: Packet Page -1795- dLier count krnnistaM Sefvims Divtwn 9 Purchasing ® Contract Change Request 7/8/2014 16.E.7. Purchasing Department Change Modification Form ❑ Work Order Modification Contract*: 11- Change #: 5 PO/Work Order #: Project Name: Design Servicesfor CAT 1 5621 502,451.20 4500133227 Passenger Transfer Facility Project #: 35010 Project Manager: I Department: Alternative Contractor /Firm Name: Atkins North �oliar Amount of this Change Brand Otero/Trini Scott Trans oration Modes I America Driginal Contract /Work Order Amount $ 502,451.20 9/1311116A24 Original BCC Approval Date; Agenda Item # current BCC Approved Amount $ 502,451.20 07/09113 16D4 Last BCC Approval Date; Agenda Item # 'urrent Contract /Work Order Amount $ 512,441.20 12/31/2013 SAP Contract Expiration Date (Master) �oliar Amount of this Change $39,860.00 9.92% Total Change from Original Amount Revised Contract /Work Order Total $552,301.20 9.92% Change from Current BCC Approved Amount ;umulative Changes moving the location. This is being done in order to reduce costs. $49,850.00 7.78% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: March Last approved completion date: Revised completion date (includes this 22, 2013 i September 24, 2015 change): September 24, 2015 Number of days added : 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval (this box must be initialed by Project Manager) Add new task(s) Change task(s) I Delete task(s) Other (specify): Add time to allow for construction services. 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) andlor the additional days added: Add task to contract to redesign elevator and associated elements. 2. Provide detailed rationale for the requested change: The consultant is required to redesign the elevator, including moving the location. This is being done in order to reduce costs. 3. Provide explanation why change was not anticipated in original scope of work: The elevator is being relocated to reduce costs and to address safety concerns that were brought up by contractors during the pre -bid meeting. The contractor proposed this solution as a way to move construction away from the employees and also to limit the revisions to other offices. 4. Describe the impact if this change is not processed: If the elevator is not relocated, cost savings will not be realized in the contract. If the project is not constructed within the grant deadline it may result in the County being out of compliance with the grant requirements. Type of Change / Modification Z 1. Planned 1 Elective 2. Unforeseen con d itions/circu ms�,a_ncel 3. Quantity or price adjustment ❑ 4. Correction of errorfs) I ❑ 5. Value added I EJ 6. Schedule adjustment Change Requested By ❑ Contractor /Consultant 1 ® Owner I ❑ Using Deoartment ❑ Design Professional I ❑ Regulatory Agency (specify): I ❑ Other (specify): Purchasing Professional Participated in Negotiation of Change / Modification: ❑ Yes ❑ No Approved by: Date: 6110/14 Name and Titi -,: Brandy Otero, Associate Project Manager Revised: 5116112 1 _ Packet Page -1796- Revised: 5116112 2 Packet Page -1797- .7. C ler Count Adninistative Service Division Purrhasirig 7 r.r)ntPF;rf ('.hanna Pam saef 7/8/2014 16.E.7. Purchasing Department Change Modification Form Contract #: - -- - - -- Change #: LJ • . . - IVIVNII PO/Work Order #: IIOLIVII Project Name: 13 -6010 3 4500143935 Public Utilities Master Plan Project #: Project Manager: Department: Planning and Contractor /Firm Name: 70031 Nathan Beals Protect Management AECOM Technical Services, Inc. Original Contract /Work Order Amount $ 649,960.00 04/23/13, 16C2 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 649,960.00 N/A Last BCC Approval Date; Agenda Item # Current Contract /Work Order Amount $ 649,960.00 i SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 39,936.00 6.14% Total Change from Original Amount Revised Contract /Work Order Total $ 689,896.00l 6.14% Change from Current BCC Approved Amount Cumulative Changes $ 39,936.00 6.140/o Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: Last approved completion date: Revised completion date (includes this January 15, 2014 August 26, 2014 change): September 27, 2014 Number of days added: 32 Each step on the contract modification checklist form has been reviewed prior to me i submitting for approval t� f�, iv, (this box must be initialed by Project Manager) ❑ Add new task(s) ❑ Change task(s) ❑Delete task(s) ❑ Other (specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days added: Increase the Project Milestone Schedule time for the entire project by 32 days The total time (including Change Orders 1 and 2) will now be 472 days. Increase the Schedule B Basis of Compensation total fee by $39,936 (6.14%) 2. Provide detailed rationale for the requested change: The additional time is needed to accommodate additional work associated with revising the Technical Memoranda and Summary Report and the re- scheduling of Development Services Advisory Committee meetings and Board of County Commissioners Meetings 3. Provide explanation why change was not anticipated in original scope of work: Additional gap analyses were requested for potable water and wastewater based upon maximum three -day demands and flows that resulted in modifications to five Technical Memoranda and the Summary Report 4. Describe the impact if this change is not processed: If this change is not processed the consultant will not be able to provide the finalized Technical Memoranda and Summary Report needed for the review and approval process of the Public Utilities Master Plan. Type of Change / Modification _❑ 1. Planned / Elective I ❑ 2. Unforeseen conditions /circumstance ❑ 3. Quantity or price adjustment ❑ 4. Correction of error(s) ,>. 5. Value added ®6 Schedule adjustment Change Requested By ®Contractor /Consultant ® Owner ELUsing Department I ❑ Design Professional ❑ Regulatory Agency s eci : ❑ Other(specify): Purchasing Professional Participated in Negotiation of Change / Modification: ❑ Yes No Approved by: / Date: Name and Title: Tom Chmgfik, P.E., Direct Reviewed by: /) f ,�- '- -L ---c� ;% Date: (� �. Z •`� _ Z C: i �` Name and Title: Brenda Brilhart, Procurement Strategist Revised: 7/26/13 1 Packet Page -1798- 1fler C Adn-ei= Sarum Mion Pur*.liasing ® Contract Change Request 7/8/201416.E.7. ,, Purchasing Department Change Modification Form ❑ Work Order Modification Contract #: 11 -5626 Change #: 12 PO/Work Order #: Project Name: 100 -Year Flood Current BCC Approved Amount $ 4500102358 Elevations for 5 Basins in Collier Count Project #: 50100 Project Manager: Robert Department: GMD -P &R, Contractor /Firm Name: Tomasello Dollar Amount of this Change Wiley Natural Resources Dept. Consulting Engineers, Inc. Original Contract/Work Order Amount $ 215,000::003- 23 =04, 16(A Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 985,503.70 1.0 -31, 16(A)(10) Last BCC Approval Date Agenda Item # Current Contract/V1/ork Order Amount $ .985,503:701 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0:00 358.37% Total Change from Original Amount ___ __._. Revised Contract/Work Order Total $ 985,503.701 0.00% Change from Current BCC Approved Amount Cumulative Changes $ 770,503.70 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change : Original completion date: 11 -16 -04 Last approved completion date: 9 -16- Revised completion date (includes this ❑ 4. Correction of errors 14 1 change): 12 -31 -16 Number of days added: 837 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval (this box must be initialed by Project Manager) Add new task(s) El Change task(s) M Delete task(s) ® Other (specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days -dded: Change Order No. 12 is a zero dollar change time extension of the contract to account for FEMA's decision to hold air review and processing of the floodplain mapping update until they can identify funding and a contractor. The duration of the hold is unknown, but their recommendation is to allow for at least two (2) years. 2. Provide detailed rationale for the requested change: The additional time is the current estimate of staff after discussing the project status with FEMA as of 5- 30 -14. 3. Provide explanation why change was not anticipated in original scope of work: Previous submittals to FEMA have been processed as received. The size of the project and the number of flood map panels impacted is stated by FEMA as the reason for not moving forward with the project until they can identify a multi -year capability to process the work. 4. Describe the impact if this change is not processed: The contract will expire while the County waits for FEMA to pick up the project. At the time FEMA takes the project into active review the County will need to have the consultant available to respond to requests for modifications or additional information. -)proved by: r�r .. -- au; I Date: 6 -24 -14 I Name and Title: Robert Wiley, Manager Packet Page -1799- Revised: 7126113 1 Type of Change / Modification ❑ 1. Planned / Elective ❑ 2. Unforeseen conditions /circumstance 3. Quantity or price adjustment ❑ 4. Correction of errors ❑ 5. Value added ®6. Schedule adjustment -)proved by: r�r .. -- au; I Date: 6 -24 -14 I Name and Title: Robert Wiley, Manager Packet Page -1799- Revised: 7126113 1 Reviewed by: /e Procurement Strateg Packet Page -1800- Date: 7/8/2014 16.E.7. Revised: 7126/13 2 Thar county Admirilstta Services Nsion Purchasing ❑ Contract Change Request 7/8/2014 16.E.7. Purchasing Department Change Modification Form Ykrvork Order Modification Contract #: 10 -5510 Change #: 01 PO/Work Order #: 45- 149165 Project Name: RTU Enclosure IMM. Sports Complex Project #: 52162 Project Mana er: Nesbitt Department: Facilities Contractor /Firm Name: Surety Original Contract/Work Order Amount $ 25,831.71 , q 2 -Original BCC Approval Date; Agenda Item # Current BCC Approved Amount 9/1412014 change): 9/14/2014 Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount I ❑ Regulatory Agency s eci : 25,831;71: Q_2-/_/ . SAP Contract Expiration Date (Master) Dollar Amount of this Change ❑ Other (specify): ;1 740:60 5.74% Total Change from Original Amount Revised Contract/Work Order Total $ 27,572.31 1 prime and prepare the surface; v.The opening being filled with glass block had an old window ac unit in it, when the unit was Change from Current BCC Approved Amount Cumulative Changes $ 1,740.601 6.74% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: Last approved completion date: Revised completion date (includes this 9/1412014 9/1412014 change): 9/14/2014 Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me I ❑ Regulatory Agency s eci : submittinq for appr oval (this box must be initialed by Project Manager) JZ Add new task(s) El Change task(s) Delete task(s) ❑ Other (specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and/or the additional days added: See proposal 2. Provide detailed rationale for the requested change: L Allows maintenance access around the AC unit; ii. Improves asthet{cs in the front of the building, the sprinklers had -to be eliminated; iii. Improves the drainage around the unit. The .:nt holes already included do not encircle the entire concrete structure and are for air flow not water drainage; iv. The existing mural is to be painted over in the future by *parks and Recs, but there is excess paint remaining we can utilize now to prime and prepare the surface; v.The opening being filled with glass block had an old window ac unit in it, when the unit was removed, the opening required more repair than originally anticipated 3. Provide explanation why change was not anticipated in original scope of work: The basic work was not intended to address these issues, but since the contractor is on site and the materials are readily available, this is oppurtunistic 4. Describe the impact if this change is not processed: The improvements would be done on a separate contract with additional mobilization charges and would be potentially more expensive. Type of Change Modification ® 1. Planned / Elective ❑ 2. Unforeseen conditions /circumstance 3. Quantity or price adjustment ❑ 4. Correction of errors 0 5. Value added [1-6. Schedule adjustment Packet Page -1801- Revised: 7126/13 1 Change Requested By. I El Contractor /Consultant Owner ® Using Department ❑ Design Professional I ❑ Regulatory Agency s eci : ❑Other (s eci : Purchasing Professional Participated in Negotiation of Change / Modification: ❑ Yes ❑ No i Approved by: Date:�� Name and Title:. { tide Ns I n' , Project Manager Reviewed by: i Date: 1 curement r egist's Name: Rhonda Cummings Packet Page -1801- Revised: 7126/13 1 COMPANY "-I- M aY 13, 2014 Claude Nesbitt Project Manager Department'of Facilities Management Collier County Naples, Fl. RE: Collier County Immokalee Sports Complex 7/8/2014 16. E.7. Surety Construction Company proposes to supply all labor & material to complete the following scope of work at the above location. Per your request the following is the pricing for the extra items you have requested per your email dated 5/8/14 i. Adjust fencing around RTU # 7 no charge 2. Remove mulch and install pavers at the base of the wall In the front of RTU # 6 $193.00 3. Install weep holes on all side of the blk walls $572.40 4. Repaint over existing mural on from of bldg. $869.2o 5. Stucco the reveals on the inside and outside at the glass blk. $lo6.00 Total price: $1,74o.6o Respectfully; Exec. 'dice President 28441 South Tumiami Trail, Suite 109 CGC # 029670 Sonita Springs, Florida 34134 CGC # 031578 Telephone (239) 992.6030 CGC # 031632 FAX (239) 9927977 Packet Page -1802- colir my mNA-a e SeMces Division ?u „hasirc, ❑ Contract Change Request 7/8/2014 16.E.7. Purchasing Department Change Modification Form ® Work Order Modification Contract #: 12 -5892 Change #: 1 PO/Work Order #: Project Name: Landscape Architectural Original BCC Approval Date; Agenda Item # Current BCC Approved Amount 45000150641 Services for the 1 -75'/Immokalee Last BCC Approval Date; Agenda Item # Current Contract /Work Order Amount , :$ Interchange Landscape and Irrigation 9/10/2014 SAP Contract Expiration Date (Master) Dollar Amount of this Change Installation Project #: 13 -6153 Project Manager: Department: Road Contractor /Firm Name: McGee & $ Pamela Lulich Maintenance Department Associates Original Contract /Work Order Amount $ 2,819.00 9/11/12 ;16A16 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ VIA = 9-89- N/A Last BCC Approval Date; Agenda Item # Current Contract /Work Order Amount , :$ 2,819.00 9/10/2014 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 2;190.00- 77.69% Total Change from Original Amount Revised Contract /Work Order Total $ 5,009.00 ✓/A 7— 69. Change from Current BCC Approved Amount Cumulative Changes $ 2,190.00 77.69% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: Last approved completion date: Revised completion date (includes this [change): August 3, 2014 August 3, 2014 August 3, 2014 Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval PJL (this box must be initialed by Project Manager) El Add new task(s) Change task(s) ❑ Delete task(s) ® Other (specify): Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or .ate additional days added: The Immokalee Interchange Project 13 -6153 installation contract was extended requiring additional services through construction. • Increased amount is required for Task 1.1.1 due to additional meetings through construction as the construction deadline was extended due to the following unforeseen conditions. • Additional bore was required which required consultant review and additional services were needed for SUE locates through a night operation which were associated with the first change order for the Immokalee Interchange installation project. • The final Immokalee Interchange project completion date was extended to July 28, 2014 in the Immokalee Interchange Installation Project Change order ml. • The Immokalee Interchange project extension was given because Collier County opened a separate purchase order with FP &L for power. FP &L was unable to provide power within a month timeframe as required and the power installation was extended 45 additional days requiring the project to be extended. • Additional site observations and field meetings are required through the Immokalee Interchange construction, substantial completion, and final acceptance milestones. 2. Provide detailed rationale for the requested change: Additional time was added to the construction project because of a delay in the installation of the power source for the irrigation. Road Maintenance, Landscape Section opened a separate purchase order with Florida Power & Light for the electrical connection to service the irrigation, pump, and controller system (Purchase order # 4500149260, opened on 1/31/2014). The anticipated installation of power was to be completed by March 31, 2014. and the power was installed on May 15, 2014. Now that we have service, the mains can be flushed, valves and heads installed so that the plant material can be irrigated. A change order was processed for the completion dates of the project and construction oversight and Feting services needs to be extended for the project. n Change Substantial completion from 6/12/2014 to 7/12/2014. Revised: 7126/13 1 Packet Page -1803- o Change Final Completion from 7/12/2014 to 7/28/2014. 7/8/2014 16.E o Total of 16 additional days to project schedule even though the project was delayed a total of 45 days. i 3. Provide explanation why change was not anticipated in original scope of work: • in the original design, the power connection was not included in the construction set. • Collier County opened the service account for power with FP &L since the County would be responsible for ongoing electrical bills associated with the project. • FP &L anticipated that the power would be completed by March 31, 2014 and instead it was completed by May 15, 2014, delaying the flushing of the mainline, installation of the valves, and installation of plant material delaying the project 45 days. 4. Describe the impact if this change is not processed: If the change order is not processed there will be no construction management through construction jeopardizing the quality of the project, the documentation of the as -built drawings which is an FDOT grant requirement, and the successful and timely completion of the Immokalee interchange project. 1. Planned / Elective 4. Correction of error(s LJ Uontractor /Consultant ® Design Professional Purchasing Professional P Type of Change I Modification 2. Unforeseen conditions /circumstance 5. Value added Change Requested By Owner Regulatory Agency (specify): �d in Negotiation of Change / Modification ® 3. Quantity or price adjustment 6. Schedule adjustment Using Department Other (specify): Yes ❑ No Approved by: (\ -' Date: Name and Titie: Reviewed by: / ' Date: Procurement Strategist's Name: Packet Page -1804- Revised: 7/26/13 2 7.1, 7/8/2014 16. E.7. June 1.0. 2014 Mr. Louis J. Gaudio (-duality Enterprises USA, Inc. 3894 Mannix Drive, Suite #216 Naples, FL 34114 RE: Zero Dollar Change Notification # 2 Contract 08 -5011 -104 Project No. 70020 SCRWTP SCRWTP Sulfuric Acid Field System Purchase Order No. 4500145588 Dear Mr. Gaudio: By copy of this letter, the above referenced work order is being issued a zero dollar ($0.00) change as indicated below: ®Draw against Allowance This change letter is for the following: Authorization for funds to be used under the allowance, in the amount of $6,412.67 Work Directive 4 1 $1,959.10 Work Directive #2 $4,453.57 Total Amount $6,412.67 Sincerely . Alicia Abbott Project Manager Brenda Brilhart, Procurement Strategist, Purchasing Department Approval: Date: C: Bonnie Baer, Clerk's Finance Division A1ark J. Sunyak; Principal Project Manager '�'ar-nng & ` rq =t Nlan;iueme t Depa'tnE i ' 3.3� T ,'I t C : es, , to zd 34 ,12- -EvC �: •_52 4225 - FAX G.7�-252 1,378 t 1 e,,:ia.1.i �.a: ds_. Mize o3 (aa{ Packet Page -1805-