Agenda 07/08/2014 Item #16E 37/8/2014 16.E.3.
EXECUTIVE SUMMARY
Recommendation to approve a contract for P25 Radio Consulting Services associated with
Request for Proposal 14 -6279; and to authorize the Chairman to sign the contract after final
review by the County Attorney.
OBJECTIVE: To obtain approval for P25 Radio Consulting Services contracts for use by County
departments to facilitate P25 Radio System project implementation and other operations as needed.
CONSIDERATION: On June 10, 2014 (Agenda Item 16E11), the Board approved the Selection
Committee rankings for radio consulting services and directed the County Manager to negotiate a
contract with Federal Engineering.
Pursuant to the Competitive Consultants Negotiation Act, Florida Statute 287.055, staff has negotiated
a contract with the consultant identified above, and recommends an effective commencement date of
July 8, 2014 for a period of five years (end date July 7, 2019). The contract is attached to this
executive summary.
The initial engagement covers five tasks: assessment of the current radio system infrastructure,
stakeholder outreach, development of system replacement options with cost/benefit analyses, expert
presentations to constituents including the BCC and development of mapping and technical
specifications. Barring any unforeseen circumstances, results of the initial study should be available
by September 2014. Based upon the final outcome of this study, further expert services may be
required to further the project.
FISCAL IMPACT: The basic services as specified in Exhibit B of the agreement shall not exceed
$115,100. Additional services that may be required in furtherance of this project will be negotiated with
the Consultant based upon the rates and fees specified in Attachment 1 of Exhibit B with reimbursable
expenses in accordance with the agreement. Funds are available in project and departmental budgets
that use these agreements.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
Executive Summary.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval. —SRT
RECOMMENDATION: That the Board of Collier County Commissioners approves the contract with
Federal Engineering associated with Request for Proposal 14 -6279 P25 Radio Consulting Services;
and, authorizes the Chairman to sign the Board approved contract after final review by the County
Attorney.
PREPARED BY: John Daly, Telecommunications Manager
Attachments:
• Contract
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.3.
Item Summary: Recommendation to approve contracts associated with Request for
Proposal 14 -6279 P25 Radio Consulting Services; and to authorize the Chairman to sign the
contract after final review by the County Attorney.
Meeting Date: 7/8/2014
Prepared By
Name: DalyJohn
Title: Manager - Telecommunications, Information Technology
6/12/2014 8:46:32 AM
Submitted by
Title: Manager - Telecommunications, Information Technology
Name: DalyJohn
6/12/2014 8:46:33 AM
Approved By
Name: pochopinpat
Title: Administrative Assistant, Administrative Services Division
Date: 6/17/2014 11:51:09 AM
Name: BerriosMike
Title: Director - Information Technology, Information Technology
Date: 6/17/2014 3:19:02 PM
Name: MarkiewiczJoanne
Title: Director - Purchasing /General Services, Purchasing & General Services
Date: 6/23/2014 3:54:10 PM
Name: HerreraSandra
Title: Procurement Specialist, Purchasing & General Services
Date: 6/23/2014 3:59:43 PM
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Name: JohnsonScott
7/8/2014 16.E.3.
Title: Manager - Procurement, Purchasing & General Services
Date: 6/23/2014 3:59:50 PM
Name: MarkiewiczJoanne
Title: Director - Purchasing /General Services, Purchasing & General Services
Date: 6/23/2014 4:12:32 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 6/24/2014 10:27:08 AM
Name: PriceLen
Title: Administrator - Administrative Services, Administrative Services Division
Date: 6/26/2014 2:21:46 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/26/2014 4:19:47 PM
Name: KimbleSherry
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 6/27/2014 1:46:55 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 7/1/2014 2:23:36 PM
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AGREEMENT14 -6279
for
P25 Radio Consulting Services
THIS AGREEMENT, made and entered into on this day of
2014, by and between Federal Engineering, Inc., authorized to do
business in the State of Florida, whose business address is 10600 Arrowhead Drive,
Fairfax, VA 22030, the "Consultant ") and Collier County, a political subdivision of
the State of Florida, (the "County "):
WITNESSETH:
SERVICES. The County has selected the Consultant in accordance with the
provisions of Section 287.055, Florida Statutes (Consultant's Competitive
Negotiation Act), to provide professional P25 Radio Consulting services
( "Project ") as described in Exhibit A "Scope of Services ", which is attached
hereto and incorporated herein.
2. COMMENCEMENT. The Consultant shall commence the work upon issuance
of a Purchase Order for all or any designated portion of the Project, which shall
be performed and completed in accordance with the Schedule defined in each
Purchase Order(s). Time is of the essence with respect to the performance of this
Agreement and subsequent Purchase Order(s) issued hereunder.
3. CONTRACT TERM. The contract shall be for one (1) five (5) year period,
commencing on Date of Board award and terminating five (5) year(s) from that
date, or until such time as all outstanding Purchase Orders issued prior to the
expiration of the Agreement period have been completed or terminated by the
County.
The County Manager, or his designee, may, at his discretion, extend the
Agreement under all of the terms and conditions contained in this Agreement
for up to one hundred eighty (180) days. The County Manager, or his designee,
shall give the Consultant written notice of the County's intention to extend the
Agreement term not less than ten (10) days prior to the end of the Agreement
term then in effect.
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4. STATEMENT OF WORK. The Consultant shall provide radio frequency (RF)
and related Consulting Services as provided in Exhibit A, "Scope of Services',
which is hereby incorporated by reference, in accordance with the terms and
conditions of this Agreement, RFP #14 -6279 and the Consultant's proposal
referred to herein and made an integral part of this agreement. The Consultant
has submitted a proposal for provision of those services and represents that it
has expertise in the type of professional services that will be required.
4.1 This Agreement contains the entire understanding between the parties and
any modifications to this Agreement shall be mutually agreed upon in writing
by the Parties, in compliance with the County Purchasing Ordinance and
Purchasing Procedures in effect at the time such services are authorized.
4.2 It is mutually understood and agreed that the nature, amount and
frequency of the Services shall be determined solely by the County and that the
County does not represent or guarantee unto the Consultant that any specific
amount of Services will be requested or required of the Consultant pursuant to
this Agreement.
5. COMPENSATION. The County shall pay the Consultant for the performance
of this Agreement upon completion or partial completion of the work tasks as
accepted and approved by the County Project Manager or his designee
pursuant to the fees as set forth in Exhibit B, "Basis of Compensation" included
in this Agreement.
Payments shall be made to the Consultant when requested as work progresses,
but not more frequently than once per month. Payment will be made upon
receipt of a proper invoice and in compliance with Chapter 218 Fla. Stats.,
otherwise known as the "Local Government Prompt Payment Act ".
5.1 Invoices may be submitted by the Consultant on the date of services or
within six (6) months after completion of contract. Any untimely submission of
invoices beyond the specified deadline period is subject to non - payment under
the legal doctrine of "laches" as untimely submitted. Time shall be deemed of
the essence with respect to the timely submission of invoices under this
agreement.
6. SALES TAX. The Consultant shall pay all sales, consumer, use and other
similar taxes associated with the Work or portions thereof, which are applicable
during the performance of the Work. Collier County, Florida as a political
subdivision of the State of Florida, is exempt from the payment of Florida sales
tax to its vendors under Chapter 212, Florida Statutes, Certificate of Exemption
# 85- 8015966531C -2.
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7. NOTICES. All notices from the County to the Consultant shall be deemed duly
served if mailed or faxed to the Consultant at the following Address:
Federal Engineering, Inc.
10600 Arrowhead Drive
Fairfax, VA 22030
Telephone: 703 - 359 -8200
Facsimile: 703 - 359 -8203
Attn: Ronald F. Bosco, President and CEO
rbosco@fedenR.com
All Notices from the Consultant to the County shall be deemed duly served if
mailed or faxed to the County to:
Collier County Government Center
Purchasing Department
3327 Tamiami Trail, East
Naples, Florida 34112
Attention: Joanne Markiewicz,
Director, Procurement Services
Telephone: 239 - 252 -8407
Facsimile: 239- 252 -6480
The Consultant and the County may change the above mailing address at any
time upon giving the other party written notification. All notices under this
Agreement must be in writing.
8. NO PARTNERSHIP. Nothing herein contained shall create or be construed as
creating a partnership between the County and the Consultant or to constitute
the Consultant as an agent of the County.
9. PERMITS: LICENSES: TAXES. The Consultant agrees to obtain and maintain
throughout the period of this Agreement all such licenses as are required to do
business in the State of Florida and in Collier County, Florida, including, but
not limited to, all licenses required by the respective state boards and other
governmental agencies responsible for regulating and licensing the professional
Services to be provided and performed by the Consultant pursuant to this
Agreement.
9.1 The Consultant agrees that, when the Services to be provided hereunder
relate to a professional service which, under Florida Statutes, requires a license,
certificate of authorization or other form of legal entitlement to practice such
Services, it shall employ and /or retain only qualified personnel to provide such
Services to the County.
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9.2 In compliance with Section 218.80, F.S., all professional and business
permits necessary for the prosecution of the Work shall be obtained by the
Consultant. The Consultant shall not be responsible for project specific permits
although the Consultant shall provide assistance to the County in applying for
such permits to the extent specified in the Statement of Work.
9.3 Payment for all such permits issued by the County shall be processed
internally by the County. All non - County professional and business permits
necessary for the prosecution of the Work shall be procured and paid for by the
Consultant. The Consultant shall also be solely responsible for payment of any
and all taxes levied on the Consultant. In addition, the Consultant shall comply
with all rules, regulations and laws of Collier County, the State of Florida, or the
U. S. Government now in force or hereafter adopted. The Consultant agrees to
comply with all laws governing the responsibility of an employer with respect
to persons employed by the Consultant.
10. NO IMPROPER USE. The Consultant will not use, nor suffer or permit any
person to use in any manner whatsoever, County facilities for any improper,
immoral or offensive purpose, or for any purpose in violation of any federal,
state, county or municipal ordinance, rule, order or regulation, or of any
governmental rule or regulation now in effect or hereafter enacted or adopted.
In the event of such violation by the Consultant or if the County or its
authorized representative shall deem any conduct on the part of the Consultant
to be objectionable or improper, the County shall have the right to suspend the
contract of the Consultant. Should the Consultant fail to correct any such
violation, conduct, or practice to the satisfaction of the County within twenty -
four (24) hours after receiving notice of such violation, conduct, or practice,
such suspension to continue until the violation is cured. The Consultant further
agrees not to commence operation during the suspension period until the
violation has been corrected to the satisfaction of the County.
11.TERMINATION. Should the Consultant be found to have fail to perform his
services in a manner satisfactory to the County as per this Agreement, the
County may terminate said agreement for cause upon seven (7) days written
notice to Consultant and failure of the Consultant to cure the default during the
seven (7) day period; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole
judge of non - performance exercised in good faith.
In the event that the County terminates this Agreement, Consultant's recovery
against the County shall be limited to that portion of the Contract Amount
earned through the date of termination. The Consultant shall not be entitled to
any other or further recovery against the County, including, but not limited to,
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any damages or any anticipated profit on portions of the services not
performed.
12.NO DISCRIMINATION. The Consultant agrees that there shall be no
discrimination as to race, sex, color, creed or national origin.
13. INSURANCE. The Consultant shall provide insurance as follows:
A. Commercial General Liability Coverage shall have minimum limits of
$1,000,000 Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and
Property Damage Liability. This shall include Premises and Operations;
Independent Consultants; Products and Completed Operations and Contractual
Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $1,000,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property
Damage Liability. This shall include: Owned Vehicles, Hired and Non -Owned
Vehicles and Employee Non - Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of
$500,000 for each accident.
D. Professional Liability: Shall be maintained by the Consultant to ensure its
legal liability for claims arising out of the performance of professional services
under this Agreement. The Consultant waives its right of recovery against
County as to any claims under this insurance. Such insurance shall have limits
of not less than $1,000,000 each claim and in the aggregate.
Special Requirements: Collier County Government shall be listed as the
Certificate Holder and included as an Additional Insured on the
Comprehensive General Liability Policy.
Current, valid insurance policies meeting the requirement herein identified
shall be maintained by the Consultant during the duration of this Agreement.
The Consultant shall provide County with certificates of insurance meeting the
required insurance provisions. Renewal certificates shall be sent to the County
ten (10) days prior to any expiration date. Coverage afforded under the policies
will not be canceled or allowed to expire until the greater of: ten (10) days prior
written notice, or in accordance with policy provisions. The Consultant shall
also notify County, in a like manner, within three (3) business days after receipt,
of any notices of expiration, cancellation, non - renewal or material change in
"P
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coverage or limits received by the Consultant from its insurer, and nothing
contained herein shall relieve the Consultant of this requirement to provide
notice.
The Consultant shall ensure that all sub - consultants comply with the same
insurance requirements that he is required to meet.
14. INDEMNIFICATION. To the maximum extent permitted by Florida law, the
Consultant shall indemnify and hold harmless Collier County, its officers and
employees from any and all liabilities, damages, losses and costs, including, but
not limited to, reasonable attorneys' fees and paralegals' fees, whether resulting
from any claimed breach of this Agreement by Consultant, any statutory or
regulatory violations, or from personal injury, property damage, direct or
consequential damages, or economic loss, to the extent caused by the
negligence, recklessness, or intentionally wrongful conduct of the Consultant or
anyone employed or utilized by the Consultant in the performance of this
Agreement. This indemnification obligation shall not be construed to negate,
abridge or reduce any other rights or remedies which otherwise may be
available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of
Collier County.
15. CONTRACT ADMINISTRATION. This Agreement shall be administered on
behalf of the County by the IT Department.
16. CONFLICT OF INTEREST. The Consultant represents that it presently has no
interest and shall acquire no interest, either direct or indirect, which would
conflict in any manner with the performance of services required hereunder.
The Consultant further represents that no persons having any such interest shall
be employed to perform those services.
16.1. The Consultant agrees not to divulge, furnish or make available to any
third person, firm or organization, without the County's prior written consent,
or unless incident to the proper performance of the Consultant's obligations
hereunder, or in the course of judicial or legislative proceedings where such
information has been properly subpoenaed, any non- public information
concerning the Services to be rendered by Consultant hereunder, and
Consultant shall require all of its employees, agents, subconsultants and
subcontractors to comply with the provisions of this paragraph. Consultant
shall provide the County prompt written notice of any such subpoenas.
17. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the
following component parts, all of which are as fully a part of the contract as if
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herein set out verbatim: Consultant's Proposal, including Cost and Technical
Proposals, Insurance Certificate(s), Exhibit A "Scope of Services ", Exhibit B
"Basis of Compensation ", Exhibit C "Truth In Negotiation Certificate ", Exhibit
D "Project Schedule ", RFP #14 -6279 - Scope of Services and Addendum.
18. SUBJECT TO APPROPRIATION. It is further understood and agreed by and
between the parties herein that this agreement is subject to appropriation by the
Board of County Commissioners.
19. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in
Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No.
2004-05, as amended, and County Administrative Procedure 5311. Violation of
this provision may result in one or more of the following consequences: a.
Prohibition by the individual, firm, and /or any employee of the firm from
contact with County staff for a specified period of time; b. Prohibition by the
individual and /or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and /or
quotes; and, c. immediate termination of any contract held by the individual
and /or firm for cause.
20. COMPLIANCE WITH LAWS. Consultant agrees to comply, at its own
expense, with all federal, state and local laws, codes, statutes, ordinances, rules,
regulations and requirements applicable to this Agreement, including but not
limited to those dealing with the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may
be amended; taxation, workers compensation, equal employment and safety
and the Florida Public Records Law Chapter 119 (including specifically those
contractual requirements at F.S. § 119.0701(2)(a)-(d) and (3))). If Consultant
observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. By executing and entering into this
agreement, the Consultant is formally acknowledging without exception or
stipulation that it is fully responsible for complying with the provisions of the
Immigration Reform and Control Act of 1986 as located at 8 U.S.C. 1324, et seq.
and regulations relating thereto, as either may be amended. Failure by the
Consultant to comply with the laws referenced herein shall constitute a breach
of this agreement and the County shall have the discretion to unilaterally
terminate this agreement in accordance with Section 11.
21. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier
County encourages and agrees to the successful proposer extending the pricing,
terms and conditions of this solicitation or resultant contract to other
governmental entities at the discretion of the successful proposer.
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22. AGREEMENT TERMS. If any portion of this Agreement is held to be void,
invalid, or otherwise unenforceable, in whole or in part, the "remaining portion
of this Agreement shall remain in effect. The parties further agree that any
portion of this Agreement which is held void, invalid, or otherwise
unenforceable, in whole or in part, shall be deemed to be restated to reflect as
nearly as possible the original intentions of the parties in accordance with
applicable law.
23. ADDITIONAL ITEMS /SERVICES. Additional items and /or services may be
added to this contract in compliance with the Purchasing Ordinance and
Purchasing Procedures.
24. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding
permitted by this Agreement to resolve disputes between the parties, the parties
shall make a good faith effort to resolve any such disputes by negotiation. The
negotiation shall be attended by representatives of Consultant with full
decision - making authority and by County's staff person who would make the
presentation of any settlement reached during negotiations to County for
approval. Failing resolution, and prior to the commencement of depositions in
any litigation between the parties arising out of this Agreement, the parties shall
attempt to resolve the dispute through Mediation before an agreed -upon Circuit
Court Mediator certified by the State of Florida. The mediation shall be
attended by representatives of Consultant with full decision - making authority
and by County's staff person who would make the presentation of any
settlement reached at mediation to County's board for approval. Should either
party fail to submit to mediation as required hereunder, the other party may
obtain a court order requiring mediation under section 44.102, Fla. Stat.
25. VENUE. Any suit or action brought by either party to this Agreement against
the other party relating to or arising out of this Agreement must be brought in
the appropriate federal or state courts in Collier County, Florida, which courts
have sole and exclusive jurisdiction on all such matters.
26. KEY PERSONNEUPROTECT STAFFING. The Consultant's personnel and
management to be utilized for this Project shall be knowledgeable in their areas
of expertise. The County reserves the right to perform investigations as may be
deemed necessary to ensure that competent persons will be utilized in the
performance of the contract. The Consultant shall assign as many people as
necessary to complete the services on a timely basis, and each person assigned
shall be available for an amount of time adequate to meet the dates set forth in
the Purchase Order(s). The Consultant shall not change Key Personnel unless
the following conditions are met: (1) Proposed replacements have substantially
the same or better qualifications and/or experience and; (2) the County is
notified in writing as far in advance as possible. The Consultant shall make
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commercially reasonable efforts to notify Collier County within seven (7) days
of the change. The County retains final approval of proposed replacement
personnel.
27. ORDER OF PRECEDENCE. In the event of any conflict between or among the
terms of any of the Contract Documents, the terms of the Request for Proposal
(RFP) and /or the Consultant's Proposal, the Contract Documents shall take
precedence.
28. ASSIGNMENT. Consultant shall not assign this Agreement or any part thereof,
without the prior consent in writing of the County. Any attempt to assign or
otherwise transfer this Agreement, or any part herein, without the County's
consent, shall be void. If Consultant does, with approval, assign this Agreement
or any part thereof, it shall require that its assignee be bound to it and to
assume toward Consultant all of the obligations and responsibilities that
Consultant has assumed toward the County.
29. TRUTH IN NEGOTIATION. The Consultant warrants that Consultant has not
employed or retained any company or person, other than a bona fide employee
working solely for Consultant, to solicit or secure this Agreement and that
Consultant has not paid or agreed to pay any person, company, corporation,
individual or firm, other than a bona fide employee working solely for the
Consultant, any fee, commission, percentage, gift or any other consideration
contingent upon or resulting from the award or making of this Agreement or
any subsequent Purchase Order(s).
29.1 In accordance with provisions of Section 287.055, (5)(a), Florida Statutes,
the Consultant agrees to execute the required Truth -In- Negotiation Certificate,
attached hereto and incorporated herein as Exhibit C, certifying that wage rates
and other factual unit costs supporting the compensation for Consultant's
services to be provided under this Agreement and each subsequent Purchase
Order(s) issued hereafter, if any, are accurate, complete and current at the time
of the Agreement or such subsequent Purchase Order. The Consultant agrees
that the original price as set forth in each subsequent issued Purchase Order(s),
if any, and any additions thereto shall be adjusted to exclude any significant
sums by which the County determines the price as set forth in the Purchase
Order(s) was increased due to inaccurate, incomplete, or non - current wage rates
and other factual unit costs. All such adjustments shall be made within one (1)
year following the end of the subject Purchase Order(s).
30. SECURING AGREEMENTgUBLIC ENTITY CRIMES. Consultant warrants
that Consultant has not employed or retained any company or person, other
than a bona fide employee working solely for Consultant, to solicit or secure
this Agreement and that Consultant has not paid or agreed to pay any person,
company, corporation, individual or firm, other than a bona fide employee
s
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working solely for Consultant, any fee, commission, percentage, gift or any
other consideration contingent upon or resulting from the award or making of
this Agreement. At the time this Agreement is executed, Consultant shall sign
and deliver to the County the Truth -In- Negotiation Certificate identified in
Paragraph 29 and attached hereto and made a part hereof as Exhibit C.
Consultant's compensation as set forth in each subsequently issued Purchase
Order(s), if any, shall be adjusted to exclude any sums by which the County
determines the compensation was increased due to inaccurate, incomplete, or
noncurrent wage rates and other factual unit costs.
30.1 By its execution of this Agreement, the Consultant acknowledges that it
has been informed by the County of and is in compliance with the terms of
Section 287.133(2)(a) of the Florida Statutes which read as follows:
"A person or affiliate who has been placed on the convicted
vendor list following a conviction for a public entity crime may
not submit a bid, proposal, or reply on a contract to provide any
goods or services to a public entity; may not submit a bid,
proposal, or reply on a contract with a public entity for the
construction or repair of a public building or public work; may not
submit bids, proposals, or replies on leases of real property to a
public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract
with any public entity; and may not transact business with any
public entity in excess of the threshold amount provided in s.
287.017 for CATEGORY TWO for a period of 36 months following
the date of being placed on the convicted vendor list."
* * * * * * * * * * * * * * * * * * * * ** *Remainder of page intentionally left blank * * * * * * * * * * * * * * *** * * **
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IN WITNESS WHEREOF, the Consultant and the County, have each, respectively,
by an authorized person or agent, hereunder set their hands and seals on the date
and year first above written.
ATTEST:
Dwight E. Brock, Clerk of Courts
By:
Dated:
(SEAL)
First Witness
TType /print witness nameT
Second Witness
TType /print witness nameT
Approved as to Form and Legality:
Assistant County Attorney
Print Name
BOARD OF COUNTYCOMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Tom Henning, Chairman
Federal Engineering, Inc.
Consultant
Signature
TType /print signature and titleT
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EXHIBIT A
"Scope of Services"
P25 Radio Consulting Services
Contract Overview
7/8/2014 16.E.3.
The Consultant will provide radio frequency (RF) and related consulting and
technical assistance regarding a wide variety of land mobile /wireless
communication systems serving public safety and government agencies.
The resultant services may include, and not be limited to: assessment of current
state of architecture; development of options for system replacement; expert
presentation to constituents and stakeholders, including the Board of County
Commissioners; charette and techarette designing; development of mapping and
technical specifications, development of solicitation specifications and evaluation
criteria, implementation and oversight the replacement system [irrespective of the
selected methodology, design or model]. The County's upgrades and replacement
of radio system technology along with upgrades and replacement of ancillary
systems, including, power support, electrical systems, equipment shelters, air
conditioning, and system backhaul components.
Detailed Scope of Work
Overview
These planning efforts will encompass the following key goals to transition the radio
system to P25 technology while maintaining effective communication for public
safety personnel.
• Availability of P25 technology for public safety agencies in 2015; P25
technology is critical to agencies receiving federal grants for communications
equipment. Several Collier County agencies have already received grants and
additional grant requests have been submitted. Significant delays in P25
implementation could jeopardize these funding support efforts.
• Recommendation to improving system performance and capabilities in North
Naples.
• Maintenance of all legacy radio system capabilities during migration up to,
and beyond the anticipated end of life date, in the event migration is not
completed due to external factors.
• Provide a plan for full integration of key system features between the legacy
system and the P25 system during migration up to and beyond the
anticipated end of life date to provide both day to day and interoperable
communications between agencies.
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• Provide a phased plan for replacement of mobile and portable radios for
non - public safety system users through the integration of the legacy and P25
systems.
• Commitment and pricing from the vendor for long term technology and
maintenance support of the P25 system
• Provide procurement options provided by the Consultant, which will be
evaluated in consultation with the County's Office of Management and
Budg e t and Pr ocurement Se rvic es Department.
The Consultant wil 1 provide the fol 1 ow ing services for the initial phase:
Task 1- Assessment of Current State of Architecture:
The Consultant will execute the following activities to assess the existing system and collect and
define the County's radio system communications needs. Through the assessment process, the
Consultant will continue to gather data that will be useful in preparing a technical specifications
and recommendations for an upgraded countywide system.
Project Initiation
The Consultant will initiate the project with Collier County on a mutually agreed -upon date
following the issuance of a purchase order and schedule a project initiation meeting. The
project initiation meeting will establish a common understanding of the project goals, objectives,
and vision; items best understood through a close working relationship between the
Consultant's respective management teams and staffs. The Consultant will provide a
preliminary project plan and timetable that will serve as guiding documents throughout the
program.
Assessing the Current State of Radio Architecture
The Consultant will review information provided by the County regarding the current radio
infrastructure including, but not limited to:
Dispatch and consoles
Microwave backhaul
Communications sites (towers,
buildings)
Radio transmitters and receivers
Emergency backup
Life -cycle costs and budget
Spectrum
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The Consultant will survey the existing twelve (12) County radio sites at the following locations
to gather technical data on the condition, age, utility, and reliability of the existing public safety
radio systems:
26-10 -08.3 N, 081 -04-
63175
OCHOPEE, FL COLLIER County
57.3 W
2545-45.4 N, 080 -56-
19 KM SE OF MONTROE STATION
OCHOPEE, FL COLLIER County
09.2 W
26 -16 -36.0 N, 081 -36-
13240 IMMOKALEE ROAD
NAPLES, FL COLLIER County
04.0 W
26-01 -51.0 N, 081 -38-
15771 TAMIAMI TRAIL EAST
NAPLES, FL COLLIER County
32.0 W
26 -10 -59.0 N, 081 -34-
1753 BENTON ROAD
NAPLES, FL COLLIER County
29.0 W
26-13 -33.3 N, 081 -46-
1899 TRADE CTR
NAPLES, FL COLLIER County
45.3 W
26 -07 -34.5 N, 081 -43-
2901 COUNTY BARN ROAD
NAPLES, FL COLLIER County
40.0 W
25 -55 -28.2 N, 081-43-
520 S COLLIER BV
NAPLES, FL COLLIER County
42.1 W
25 -54 -36.4 N, 081 -21-
32020 EAST TAMIAMI TRAIL
CARNESTOWN, FL COLLIER County
49.3 W
26- 2342.2 N, 081 -24-
312 STOCKADE RD
IMMOKALEE, FL COLLIER County
46.2 W
26 -06 -19.8 N, 081-41-
8125 LELY CULTURAL PKY
NAPLES, FL COLLIER County
40.9 W
SR -29, 0.25 miles north of the SR -29 and
26- 0942.1 N, 081-20 -
I -75 interchange, Collier County, FL
Immokalee, FL COLLIER County
56.9 W
The Consultant's radio site professionals that are experienced in mobile radio communications,
microwave radio path engineering, AC and DC power systems, tower, and shelter requirements
will visit each site and survey system control equipment, microwave equipment, repeaters, base
stations, and other critical communications infrastructure installations. The County will
provide access to each of the sites for three (3) consecutive days beginning five (5) days after the
issuance of a purchase order. Agency representatives may need to escort the assessment
personnel to the sites to ensure unencumbered access for the Consultant's activities. As part of
the site visits, the Consultant will assess system performance and capability issues in North
Naples.
Task 2 - Charette and Techarette Designing with Multiple Stakeholder Groups:
The Consultant will prepare for and conduct three (3), three (3) hour on -site charette /techarette
sessions over a two (2) -day period coinciding with the kick -off meeting. Prior to the kick -off
meeting the Consultant will discuss with the County the scheduling of the sessions. The
sessions will include a mutually agreed upon mix of public safety /public service disciplines
using a mutually agreed upon format. The County will coordinate participants for these
sessions within five (5) days of the issuance of a purchase order.
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The Consultant will employ a charette /techarette approach to gather information about current
and future user needs such as:
Voice performance (coverage,
reliability, capacity, security, etc.)
Subscriber unit functionality
Mobile data applications
Mobile data performance (coverage,
reliability, capacity, security etc.)
Interoperability
Many of the needs of law enforcement, fire, and EMS are similar; but there are requirements
unique to each service. The Consultant's five (5) -step charette /techarette approach is designed
to elicit and document these diverse public safety user and system requirements. The process is
composed of the following:
1. Setting the stage
2. Gathering the data
3. Generating insights
4. Deciding what to do
5. Closing the charette /techarette
Setting the Stage
Stakeholders must feel comfortable and be focused on the task at hand in order to provide
meaningful and accurate insights. The Consultant begins each charette /techarette session by
setting the stage. This stage involves helping stakeholders put aside their concerns and
competing interests by stimulating discussion and interaction among participants early on in
the session. The Consultant employs techniques including check -in, focus on /focus off,
explorers, shoppers, vacationers, and prisoners (ESVP), and working agreements.
Using check -in in a round -robin format, we ask stakeholders to summarize in one to three
words what they hope to get out of the session. The Consultant understands that first
responders' interests can vary substantially, so we engage participants in a group exercise called
ESVP. In this exercise, stakeholders anonymously group themselves into one of four categories:
• Explorers—those who are excited to participate in the charette / techarette, discover
new things, and provide insights
• Shoppers —those who will observe the charette /techarette, but will be pleased to
provide minimal input
• Vacationers —those who have little interest in the session, but are happy to be
relieved from their normal work duties
• Prisoners — those who feel that they are forced to participate in the charette/ techarette
and would like to be doing something else
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Finally, working agreements is an activity where we break stakeholders into small groups,
assign specific topics to consider, and have them share their insights with the others and the
facilitator. This exercise concludes with the facilitator compiling a single master list of topics to
focus on during the charette /techarette.
Gathering the Data
A majority of the charette /techarette session involves eliciting stakeholder requirements.
Mobile radio system functionality, coverage, capacity, and performance are all addressed. The
Consultant employs the following techniques including timeline and triple nickels, and dot
voting:
• Timeline — a technique used to discover and pinpoint the origin and progression of a
single problem, opportunity, or a number of problems and opportunities that
influence requirements
• Triple nickels —a technique where participants spend five minutes gathering data on
a minimum of five requirements or ideas related to a specific topic. The facilitator
divides the stakeholders into groups and asks them spend five minutes individually
generating five requirements. Each participant writes their requirements on
individual notecards and then passes their cards to the next person, who spends five
minutes building on the requirements they received. This process is repeated five
times to generate a master requirements list.
• Dot voting— this technique focuses on team wisdom by providing each stakeholder
with a predetermined number of dots to distribute or assign among the requirements
Generating Insights
This step enables the stakeholders to review and evaluate the requirements and insights of each
of the user organizations captured during the data gathering step. The Consultant finds that
techniques including brainstorming, five whys, and fishbone diagrams serve as effective
techniques to further develop and refine stakeholders' requirements and insights.
Deciding what to Do
Pivotal in any charette /techarette session is emerging with a group consensus on the most
important issues, requirements, and insights.
Closing the CharettelTecharette
To facilitate process improvement and build stakeholder support, the Consultant believes that it
is critical to provide stakeholders with an opportunity to reflect on how the charette /techarette
went. As such, the Consultant's facilitator engages participants in closing exercises including
the following:
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• Plus /delta — captures and validates the participants' ideas on what components the
charette /techarette should include more of and those things that should be changed
• Help, hindered, hypotheses —generates feedback on the charette/ techarette
components that helped, hindered, and what could be improved
• Return on time invested — elicits feedback on whether the participants believe their
time was well-spent
Assess and Review the Collected Information
The Consultant will assess the information collected in charette /techarette sessions. As a
"sanity check ", the information gathered will be compared to what the Consultant has found in
their projects with other localities. If additional information is required, it will be obtained via
follow -up telephone calls. Where information is unavailable, the Consultant will document
appropriate assumptions based upon their experiences with other local and county government
networks.
The Consultant will prepare for and conduct a teleconferenced briefing with the County to
review the requirements defined during the charette/ techarette sessions. These requirements
will be used throughout the project to ensure the design and implementation of the system meet
the County's needs.
Task 3 - Development of Options for System Replacement with a Cost Benefit Analysis for
Each Option
Once the Consultant has completed and analyzed the information from the project initiation
meeting, site surveys and charette /techarette sessions, the Consultant will develop two (2) radio
system alternatives, and provide benefits and risks for each. These options will include an
upgrade of the existing system by the current radio system vendor and a replacement of the
existing system. For the first option, the Consultant will assess the current technical capabilities
of Harris Corporations P25 radio solutions based upon our experience with Harris,
supplemented with market research. The Consultant will also research customer satisfaction
with their project performance. The Consultant will document its findings regarding the
existing vendor in a Collier County Radio System Alternatives Analysis Report.
Alternatives Analysis
The Consultant will use their in -house toolset FEPerformanceProTM to analyze each of the
alternatives. The Consultant has a long and successful history of using FEPerformanceProTM
tools to develop practical solutions for hundreds of public safety and public service agencies,
including simulcast and trunked P25 systems. These tools include the following:
FECoverageTM - complete coverage analysis tool
FEMapperTM - high - resolution mapping tool
FENetworkTM - reliable network capacity analysis tool
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FEMitigateTM - system -wide interference analysis tool (optional)
FEPerformanceProTM uses ATDI's powerful ICS Telecom network planning software as its
engine. ICS Telecom's accuracy in modeling communications networks, performing interference
analyses, developing capacity planning and facilitating frequency planning has been validated
by the federal government as well as Federal Engineering in field tests.
The Consultant will produce a mutually- agreed to set of coverage maps depicting major
geographic landmarks and the area topography, including scale, color schemes, highway /road
data, jurisdictional boundaries, and desired performance characteristics. We will provide maps
that depict coverage according to the County's reliability and coverage requirements.
The Consultant will develop high -level cost assessments for each option and provide analysis
and cost projections for leasing vs. purchasing.
Collier County Radio System Alternatives Analysis Report
The Consultant will provide a written Collier County Radio System Alternatives Analysis Report for
the County review and comment. The Consultant will update the report accordingly and
submit a final version to the County.
Task 4 - Expert Presentation to Constituents and Stakeholders, including the Board of
County Commissioners
The Consultant will develop expert briefing materials on the alternative options for radio
system replacement/ upgrade and the attendant benefits, liabilities and costs of each approach.
The Consultant will include in the presentation materials the results of the charette/ techarette
sessions and a preliminary recommendation for integrated communications.
The Consultant will conduct two (2) separate constituent/ stakeholder meetings and
presentations (including one (1) with the Commissioners) to explain the options, solicit feedback
and develop consensus on the plan to move forward. The Consultant will then update the
Alternatives Analysis Report documenting the selected approach.
Task 5 - Development of Mapping and Technical Specifications
The Consultant will develop a Collier County Public Safety Radio System Technical Specifications for
the selected alternative. The specifications describe the functional and performance
requirements of the radio infrastructure in sufficient detail for vendors to submit consistent
proposals and be verifiable through future acceptance testing. The actual detailed design of the
system is left to the vendor. The Consultant's proven approach ensures specifications that are
properly crafted to tightly define performance and at the same time encourage competition and
innovation. The Consultant typically includes the following in their specifications:
System functional, protocol, signaling, Migration and cutover/ transition
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and operational requirements requirements, including continuity of
Regulatory and standards compliance operations
Leverage existing resources System performance, system reliability,
Infrastructure equipment and redundancy
Spectrum usage Subscriber specifications
Required coverage and capacity Expandability to accommodate future
mapping growth
Radio system connectivity/ backhaul Network management
System delivery and installation Network and physical security
Local, regional, state and federal User (operational) and technical staff
interoperability training requirements
Maintenance, warranty, local and Factory, interoperability, coverage, site,
remote support system, and acceptance test guidelines
Overall project schedule and and criteria
implementation plan
The Consultant will provide a draft to the County for review and comment. The Consultant will
update the specifications accordingly and submit a final version to the County.
Task 6 - Procurement Phase Support (Optional)
The Consultant may assist the County during system procurement, providing expert technical
recommendations and advice to the County during the entire competitive solicitation RFP
process. Additional hours may be provided according to the terms in the Cost Proposal. These
activities may include, but not limited to the following:
• Assist the County with the distribution of the Request for Proposal(s) (RFP)
• Attend and assist the County at the vendor pre - proposal conference
• Respond to any technical questions from the bidders concerning the RFP(s)
• Generate addenda to the RFP(s) as necessary
• Develop evaluation criteria and weights for determining vendor qualifications and
capabilities, compliance with the specifications, and cost comparisons
• Assist with vendor proposal evaluations
• Attend and assist with vendor best and final presentations as necessary
Radio System Vendor Contract Negotiations
The Consultant may provide the County with experienced contract negotiations support.
Task 7 - Implementation Oversight and Management (as requested by the County)
The Consultant may provide these services to Collier County as well, refining the activities
based on the final radio system specifications and approved vendor contract. Additional hours
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may be provided according to the terms in the Cost Proposal. These activities may include, but
not limited to the following:
Detailed System Design and Acceptance Test Plan Reviews:
• Detailed system design and ATPs (vendor produces and presents, the Consultant
reviews)
• Shop drawings including structures (vendor or engineer produces, the Consultant
reviews)
• Factory test plan (vendor tests, the Consultant verifies results)
Equipment Inspections:
• Equipment list (vendor produces, the Consultant reviews)
• System component delivery (vendor orders, the Consultant verifies)
Installation Inspections
• Site and subscriber installation inspections (radio and construction vendor, the
Consultant observes and verifies)
• Site inspections - workmanship, structural and civil work, etc. (radio and construction
vendor, the Consultant observes and verifies)
• Dispatch center console inspections (radio and console vendor, the Consultant observes
and verifies)
Migration Planning
The Consultant is fully capable of providing detailed migration plans that provide overall
timeline, maintenance plans for upkeep of legacy equipment, maintenance beyond end -of -life
strategies, integration of legacy equipment into the P25 solution, phased replacement strategies
for portable and mobile radios and integration strategies for non - public safety radio users.
Testing Oversight Services
The Consultant may also provide radio system testing oversight services. The following list of
activities would be refined based on the final radio system specifications and approved vendor
contract.
Factory Testing
• Factory testing at system vendor location (radio vendor tests, the Consultant observes
and reviews test results)
Field and Coverage Testing
• Radio system coverage testing (radio vendor tests, the Consultant reviews test results)
• Other system performance testing (radio vendor tests, the Consultant reviews test
results)
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• System interoperability testing (radio vendor tests, the Consultant reviews test results)
• Submit test results (radio vendor)
• Rework unaccepted tests (radio vendor, the Consultant reviews test results)
System Acceptance Testing
• Final system acceptance test inspection and certification (FE reviews, evaluates, and
provides recommendation)
Additional Services:
In accordance with the Agreement and/or Purchase Order, in the event that other services may
arise during the course of the work, but were not envisioned as part of the original or amended
scope of work, the Consultant shall submit a proposal to perform Additional Services prior to
the performance of the work. The proposal shall include the specific services to be performed,
time to complete, compensation, and an explanation as to why the services were not previously
envisioned as part of the scope of work. The proposed Additional Services must be approved by
the Project Manager in writing in advance of performance of said Additional Services. Failure to
notify the Project Manager in writing of Additional Services shall be deemed a waiver of any
claim by the selected Consultant that such services were Additional Services. Written
authorization from the Project Manager will be required for any charges that exceed an existing
Purchase Order amount, and the Purchase Order shall be modified to reflect the increase prior
to any Additional Services being performed. Alternatively, a separate Purchase Order may be
issued for the Additional Services.
Ownership of Documents
Upon the completion of, or termination of any Purchase Orders issued under this Agreement,
Consultant shall deliver to the County copies or originals of all records, documents, drawings,
notes, tracings, plans, specifications, maps, evaluations, reports and other technical data, other
than working papers, prepared or developed by or for Consultant under this Agreement
( "Project Documents "). The County shall specify whether the originals or copies of such Project
Documents are to be delivered by Consultant. Consultant shall be solely responsible for all
costs associated with delivering to County the Project Documents. Consultant, at its own
expense, may retain copies of the Project Documents for its files and internal use.
Notwithstanding anything in this Agreement to the contrary and without requiring County to
pay any additional compensation, Consultant hereby grants to County a nonexclusive,
irrevocable license in all of the Project Documents for County's use on this Project. Consultant
warrants to County that it has full right and authority to grant this license to County. Further,
Consultant consents to County's use of the Project Documents to complete the Project following
Consultant's termination for any reason. Consultant also acknowledges County may be making
Project Documents available for review and information to various third parties and hereby
consents to such use by County.
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EXHIBIT B
"BASIS OF COMPENSATION "
"14 -6279 P25 Radio Consulting Services"
1. COMPENSATION TO CONSULTANT
B.1.1 For the Basic Services provided for in this Agreement, COUNTY agrees to make payments
in accordance with the terms stated below. Provided, however, in no event shall such
compensation exceed the amounts set forth in the table below.
Task
Description
LUMP SUM
AMOUNT:
LUMP SUM
1.
Assessment of Current State of
Architecture
$23,341.00
2.
Charette and Techarette Designing
with Multiple Stakeholder Groups
$16,356.00
3.
Development of Options
$32,800.00
4.
Expert Presentation
$6,956.00
5.
Development of Mapping and
Technical Specifications
$14,380
TIME AND MATERIALS
NOT TO EXCEED
5a
Not -to- Exceed Fee for Reimbursable
Expenses for Tasks 1 -5
$10,353.00
Total Fee for Tasks 1 -5a
$93,833.00
TIME AND MATERIAL
NOT TO EXCEED
AMOUNT:
6.
Procurement Support (as requested by
the County
$9,600.00
7.
Implementation and Oversight (as
requested by the County)
$11,600.00
Total Fee for Tasks 6 -7
$21,200.00
TOTAL FEE (Total Items 1 -7)
$115,033.00
2. TIME AND MATERIAL OR LUMP SUM
B.2.1. All Services to be performed by Consultant pursuant to this Agreement shall be in
conformance with the Scope of Services, which shall be described in a Purchase Order issued
pursuant to the procedures described herein. Reference to the term "Purchase Order" herein,
with respect to authorization of Services, includes all written Purchase Order Modifications or
modifications to any particular Purchase Order.
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B.2.1.2. All Services must be authorized in writing by County in the form of a Purchase
Order. Consultant shall not provide any Services to County unless and to the extent they
are required in a written Purchase Order. Any Services provided by Consultant without a
written Purchase Order shall be at Consultant's own risk and County shall have no
liability for such Services.
B.2.1.3. As County identifies certain Services it wishes Consultant to provide
pursuant to the terms of this Agreement, County shall request a proposal from Consultant
for such Services, said proposal to be in compliance with the terms of this Agreement. The
proposal must include the proper citation of the Service(s) in accordance with Exhibit A
Scope of Services. If the parties reach an agreement with respect to such Services,
including, but not limited to the scope, compensation and schedule for performance of
those Services, a Purchase Order shall be issued which incorporates the terms of the
understanding reached by the parties with respect to such Services. Services may be
performed as Lump Sum, Time and Materials, or a combination of both.
B.2.1.4. Upon issuance of a Purchase Order as aforesaid, Consultant agrees to
promptly provide the Services required thereby, in accordance with the terms of this
Agreement and the subject Purchase Order.
B.2.1.5. It is mutually understood and agreed that the nature, amount and frequency of
the Services shall be determined solely by County and that County does not represent or
guarantee unto Consultant that any specific amount of Services will be requested or
required of Consultant pursuant to this Agreement.
B2.1.6. Consultant shall have no authority to act as the agent of County under this
Agreement or any Purchase Order, or to obligate County in any manner or way.
B.2.1.7. Purchase Order modifications: In the event that the need for changes to the
Services under a Purchase Order may arise during the course of the work, the associated
tasks may be modified at the request of the Project Manager or his designee. Written
authorization from the Project Manager will be required, and for any changes that exceed
an existing Purchase Order amount, the Purchase Order shall be modified to reflect the
increase prior to any related Services being performed. Alternatively, a separate Purchase
Order may be issued for the changes to the Services.
B.2.1.8. All duly executed Purchase Orders (including all written modifications or
Changes thereto) are hereby incorporated into and made a part of this Agreement by
reference.
3. COMPENSATION TO CONSULTANT:
B.3.1. For the Services provided for in this Agreement, County agrees to make payments to
Consultant based upon Consultant's Direct Labor Costs and Reimbursable Expenses or as a
Lump Sum per Task.
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B.3.2. Time and Material: Direct Labor Costs mean the actual salaries and wages (basic,
premium and incentive) paid to Consultant's personnel, with respect to this Project, including
all indirect payroll related costs and fringe benefits, all in accordance with and not in excess of
the rates set forth in the Attachment I to this Exhibit B.
B.3.3. With each monthly Application for Payment, Consultant shall submit detailed time
records, and any other documentation reasonably required by County, regarding Consultant's
Direct Labor Costs incurred at the time of billing, to be reviewed and approved by County.
B.3.4. Lump Sum: As a condition precedent to payment, Consultant shall submit to County as
part of its monthly invoice a progress report reflecting the Purchase Order task status, in terms
of the total work effort estimated to be required for the completion of the Services authorized
under the Purchase Order and any then - authorized Additional Services, as of the last day of the
subject monthly billing cycle. Among other things, the report shall show all Service items and
the percentage complete of each item.
B.3.5. For Additional Services provided pursuant to this Agreement, County agrees to pay
Consultant a negotiated total fee and Reimbursable Expenses or a Lump Sum based on the
services to be provided. The negotiated fee shall be based upon the rates specified in
Attachment 1 to this Exhibit B and all Reimbursable Expenses shall comply with the provisions
of Section B.4.5.1. below. There shall be no overtime pay on Services or Additional Services
without County's prior written approval.
B.3.6. The compensation provided for under Section 3.1 of this Exhibit B, shall be the total and
complete amount payable to Consultant for the Services to be performed under each Purchase
Order issued under the provisions of this Agreement, and shall include the cost of all materials,
equipment, supplies and out -of- pocket expenses incurred in the performance of all such
services.
B.3.7. Notwithstanding anything in this Agreement to the contrary, Consultant acknowledges
and agrees that in the event of a dispute concerning payments for Services performed under this
Agreement, Consultant shall continue to perform the Services required of it under this
Agreement, as directed by County, pending resolution of the dispute provided that County
continues to pay to Consultant all amounts that County does not dispute are due and payable.
4. SCHEDULE OF PAYMENTS:
B.4.1. Consultant shall submit, with each of the monthly status reports and other
documentation provided for under Sections 3.3 and 3.4 of this Exhibit B, an invoice for fees
earned in the performance of Services and Additional Services during the subject billing month.
Notwithstanding anything herein to the contrary, the Consultant shall submit no more than one
invoice per month for Services and Additional Services. Invoices shall be reasonably
substantiated, identify the services rendered and must be submitted in a form and manner
required by County. Additionally, the number of the Purchase Order granting approval for
such services shall appear on all invoices.
B-4
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B.4.1.1. Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline
period is subject to non - payment under the legal doctrine of "laches" as untimely submitted.
Time shall be deemed of the essence with respect to the timely submission of invoices under this
agreement.
B.4.2. Invoices not properly prepared (mathematical errors, billing not reflecting actual work
done, no signature, etc.) shall be returned to Consultant for correction. Invoices shall be
submitted on Consultant's letterhead and must include the Purchase Order Number and the
Project name and shall not be submitted more than one time monthly.
B.4.3. Notwithstanding anything herein to the contrary, in no event may Consultant's monthly
billings, on a cumulative basis, exceed the sum determined by multiplying the applicable not to
exceed task limits set forth in the applicable Purchase Order by the percentage County has
determined Consultant has completed such task as of that particular monthly billing.
B.4.4. Payments for Additional Services of Consultant as defined in Article 3 hereinabove and
for reimbursable expenses will be made monthly upon presentation of a detailed invoice with
supporting documentation.
B.4.5. Unless specific rates have been established in Attachment 1, attached to this Exhibit B,
Consultant agrees that, with respect to any subconsultant or subcontractor to be utilized by
Consultant for Additional Services, Consultant shall be limited to a maximum markup of five
percent (5 %) on the fees and expenses associated with such subconsultants and subcontractors.
B.4.5.1. Reimbursable Expenses associated with Additional Services must comply with
section 112.061, Fla. Stat., or as set forth in the Agreement, be charged without mark -up by the
Consultant, and shall consist only of the following items:
B.4.5.1.1. Travel expenses reasonably and necessarily incurred with respect to
Project related trips, to the extent such trips are approved by County. Such
expenses, if approved by County, may include coach airfare, standard
accommodations and meals, all in accordance with section 112.061, F.S. Further,
such expenses, if approved by County, may include mileage for trips that are
from / to destinations outside of Collier or Lee Counties. Such trips within Collier
and Lee Counties are expressly excluded.
B.4.5.1.2. Expense of overtime work requiring higher than regular rates approved
in advance and in writing by County.
B.4.5.1.3. Other items on request and approved in writing by the County.
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Exhibit B
Attachment 1
14 -6279 P25 Radio Consulting Services
Title
Hourly Rate
COMMUNICATIONS ASSOCIATES, INC.
$290.00
-Principal,
Vice President
$260.00
Director/ Chief Consultant
$170.00
Senior Consultant Project Manager)
$160.00
Senior Consultant Technical
$160.00
*Senior Consultant Technical
$145.00*
Consultant
$145.00
Senior Analyst
$120.00
$90.00
-Analyst
Administrative / Computer Services
$60.00
*Reduced rate is applicable during Task 7- Implementation Oversight and Management
SUBCONSULTANT:
Lump Sum
COMMUNICATIONS ASSOCIATES, INC.
$8,400
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EXHIBIT C
"TRUTH IN NEGOTIATION CERTIFICATE"
14 -6279 P25 Radio Consulting Services
In compliance with the Consultants' Competitive Negotiation Act, Section 287.055,
Florida Statutes, Federal Engineering, Inc., hereby certifies that wages, rates and other factual
unit costs supporting the compensation for the services of the Consultant to be provided under
the Agreement, concerning P25 Radio Consulting Services are accurate, complete and current
as of the time of contracting.
W
TITLE:
DATE:
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Federal Engineering, Inc.
C-1
EXHIBIT D
"PROJECT SCHEDULE-
14-6279 P25 Radio Consulting Services
Descrip #ion.;
1. Assessment of Current State of 15
Architecture
2. Charette and Techarette Designing with 15
Multiple Stakeholder Groups
3. Development of Options 25
4. Expert Presentation 35
5. Development of Mapping and Technical 40
6. Procurement Support (as requested by TBD
the Count
7. Implementation Oversight and TBD
Management (as requested by the
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