Agenda 07/08/2014 Item #16E 17/8/2014 16.E.1.
EXECUTIVE SUMMARY
Recommendation to reject Invitation to Bid (ITB) #13 -6165 for Plumbing Contractors and extend
ITB #09 -5323 — On Call Plumbing Contractors to Shamrock Plumbing and Mechanical, Inc., for six
(6) months or until a new solicitation is executed.
OBJECTIVE: To obtain plumbing services in a fair and competitive manner.
CONSIDERATIONS: Facilities Management is responsible for the maintenance of buildings owned
and /or leased by the Board of County Commissioners. It relies on both in -house staff and contractors for
the maintenance of these facilities.
On April 1, 2014, the Purchasing Department solicited bids for outside plumbing contractors to provide
services. The solicitation was opened to vendors on April 18, 2014. A total of three hundred and eighty -
nine (389) notices were sent, twenty -four (24) were downloaded, and Shamrock Plumbing and
Mechanical, Inc. was the only vendor that submitted a proposal.
Staff believes that this is not adequate competition for a service such as plumbing. In order to obtain as
full and open competition as possible, it is the opinion of the Purchasing Department that the Board
should reject ITB 413 -6165, allow staff to make necessary modifications to the solicitation, and repost as
soon as possible.
In order to continue to have plumbing services as needed, staff recommends that the Board extend ITB
#09 -5323 — On Call Plumbing Contractors until January 8, 2015 or until the new solicitation is approved,
whichever is sooner, in accordance with the Collier County Purchasing Ordinance 2013 -69 19.1) Contract
Extension.
FISCAL IMPACT: No new fiscal impact is associated with this action.
LEGAL CONSIDERATIONS: This item has been approved as to fonn and legality and requires
majority vote for approval. — CMG
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan related to
this action.
RECOMMENDATION: That the Board of County Commissioners rejects Invitation to Bid (ITB) #13-
6165 for Plumbing Contractors and extends ITB # 09 -5323 — On Call Plumbing Contractors to Shamrock
Plumbing and Mechanical, Inc., for six (6) months or until a new solicitation is executed.
Prepared By: Prepared by: Dennis Linguidi, CFM, Facilities Manager, Department of Facilities
Management
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7/8/2014 16.E.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.1.
Item Summary: Recommendation to reject Invitation to Bid (ITB) #13 -6165 for Plumbing
Contractors and extend Contract #09 -5323 — On Call Plumbing Contractors to Shamrock
Plumbing and Mechanical, Inc., for six (6) months or until a new solicitation is executed.
Meeting Date: 7/8/2014
Prepared By
Name: LinguidiDennis
Title: Manager - Facilities, Facilities Management
6/10/2014 2:00:12 PM
Submitted by
Title: Manager - Facilities, Facilities Management
Name: LinguidiDennis
6/10/2014 2:00:13 PM
Approved By
Name: CampSkip
Title: Director - Facilities Management, Facilities Management
Date: 6/16/2014 8:16:50 AM
Name: NorthrupAdam
Title: Procurement Specialist, Purchasing & General Services
Date: 6/16/2014 9:35:41 AM
Name: JohnsonScott
Title: Manager - Procurement, Purchasing & General Services
Date: 6/16/2014 1:13:04 PM
Name: pochopinpat
Title: Administrative Assistant, Administrative Services Division
Date: 6/17/2014 11:50:01 AM
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7/8/2014 16. E.1.
Name: JohnsonScott
Title: Manager - Procurement, Purchasing & General Services
Date: 6/20/2014 12:10:40 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 6/23/2014 3:03:08 PM
Name: PriceLen
Title: Administrator - Administrative Services, Administrative Services Division
Date: 6/25/2014 5:51:52 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 6/25/2014 6:03:34 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/26/2014 4:18:41 PM
Name: KimbleSherry
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 6/27/2014 1:27:45 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 6/30/2014 8:59:22 PM
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