Agenda 07/08/2014 Item #16C 47/8/2014 16.C.4.
EXECUTIVE SUMMARY
Recommendation to approve a time extension of 120 days to the final completion of Contract 12-
5931 with D.N. Higgins, Inc., Purchase Order 4500142945, for the Master Pumping Station 312
Rehabilitation project, under Project 72549, and authorize payment of the remaining balance of the
contract for services rendered.
OBJECTIVE: Approve a time extension of 120 days to the final completion of Purchase Order (PO)
4500142945 under Contract 12 -5931 with D.N. Higgins, Inc., (DNH) for the Master Pumping Station
(MPS) 312 Rehabilitation Project, 72549.
CONSIDERATIONS: The proposed scope of work for Project 72549, MPS 312 Rehabilitation, is
consistent with the 2011 Wastewater CIP Update, Page 2 of 4, line 53, as identified in the 2011 User Fee
Rate Study.
On February 12, 2013, as Agenda Item I IA, the Board of County Commissioners awarded construction
contract 12 -5931 to DNH for the MPS 312 rehabilitation project. The project had a notice to proceed date
of March 28, 2013. The station has been in operation and was substantially complete as of March 6, 2014.
After substantial completion is achieved, the contractor normally has until final completion to complete
punch list items, clean up the site, provide record drawings, operation and maintenance manuals, and to
provide release of liens and warranty certificates.
Through a zero - dollar change letter, the original final completion date of March 27, 2014, was extended
to April 24, 2014. On two occasions during progress meetings that were prior to the final completion
date, the Public Utilities Division Project Manager requested the DNH Project Manager to submit a time
extension request with supporting backup showing a direct impact to the critical path of the project. DNH
did not submit the request until April 28, 2014, four days after the final completion date (April 24, 2014).
DNH has requested a 120 -day time extension to the final completion date to accomplish the
aforementioned tasks to reach final completion and to be able to receive final payment. Q. Grady Minor,
the construction engineering and inspection firm, evaluated the request and provided a letter stating that
the request is fair and reasonable. Staff agrees and recommends approval of the time extension.
FISCAL IMPACT: Funding is available in the FY2014 Capital Budget approved by the Board on
September 19, 2013. The source of funding is Wastewater User Fees Fund (414), Project 72549.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval. —SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex- officio the Governing Board of
the Collier County Water -Sewer District, approve a time extension of 120 days to the final completion of
contract 12 -5931, with D.N. Higgins, Inc., Purchase Order 4500142945, for the Master Pumping Station
312 Rehabilitation Project, under Project 72549; and, authorize payment of the remaining balance of the
contract for services rendered.
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7/8/2014 16.C.4.
Prepared By: Peter Schalt, PMP, Senior Project Manager, Planning and Project Management Department
Attachments: Attachment 1- Change Order
Attachment 2- Change Order Modification Form
Attachment 3 -Letter from D.N. Higgins
Attachment 4 -Letter from Q. Grady Minor
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7/8/2014 16.C.4.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.4.
Item Summary: Recommendation to approve a time extension of 120 days to the final
completion of Contract 12 -5931 with D.N. Higgins, Inc., Purchase Order 4500142945, for the
Master Pumping Station 312 Rehabilitation project, under Project 72549, and authorize
payment of the remaining balance of the contract for services rendered.
Meeting Date: 7/8/2014
Prepared By
Name: SchaltPeter
Title: Project Manager, Senior, Public Utilities Engineering
6/12/2014 3:21:37 PM
Approved By
Name: JohnssenBeth
Title: Director - Wastewater, Wastewater
Date: 6/13/2014 1:45:58 PM
Name: WardKelsey
Title: Manager - Procurement, Purchasing & General Services
Date: 6/13/2014 3:41:14 PM
Name: MarkiewiczJoanne
Title: Director - Purchasing /General Services, Purchasing & General Services
Date: 6/13/2014 3:47:34 PM
Name: JohnsonScott
Title: Manager - Procurement, Purchasing & General Services
Date: 6/13/2014 3:57:28 PM
Name: BrilhartBrenda
Title: Procurement Specialist, Purchasing & General Services
Date: 6/16/2014 7:51:23 AM
Name: Joseph Bellone
Title: Director - Operations Support, Utilities Finance Operations
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Date: 6/16/2014 8:54:31 AM
7/8/2014 16.C.4.
Name: HapkeMargie
Title: Recycling Coordinator, Solid & Hazardous Waste Management
Date: 6/16/2014 9:48:15 AM
Name: ChmelikTom
Title: Director - Public Utilities Engineering, Public Utilities Engineering
Date: 6/18/2014 5:17:05 PM
Name: PajerCraig
Title: Project Manager, Principal, Public Utilities Engineering
Date: 6/23/2014 1:06:52 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 6/23/2014 1:35:58 PM
Name: YilmazGeorge
Title: Administrator - Public Utilities, Public Utilities Division
Date: 6/23/2014 4:47:54 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/26/2014 5:07:34 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 6/27/2014 1:02:23 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 6/30/2014 8:57:02 PM
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MCr
o
Ad;mIris}atve Servi,.-es E_ vision
7,uncisiraq
® Contract Change Request
7/8/2014 16.C.4.
Purchasing Department
Change Modification Form
❑ Work Order Modification
Contract #: 12 -5931
Change #: 11`'
PO/Work Order #:
Project Name: MPS 312 Rehabilitation
Current BCC Approved Amount $
5,961,000.00
4500142945
Last BCC Approval Date; Agenda Item #
Project #: 72549
Project Manager: Peter
Department: PPMD
Contractor /Firm Name: D. N. Higgins
Dollar Amount of this Change $
Schalt, PIMP
0.00%
Total Change from Original Amount
Original Contract/Work Order Amount V $
5,961,000.00
2/12/2013, 11A
Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $
5,961,000.00
2/12/2013, 11A
Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount-/ $
5,961,000.00
submitting for approval (this box must be initialed by Project Manager)
SAP Contract Expiration Date (Master)
Dollar Amount of this Change $
0.00
0.00%
Total Change from Original Amount
Revised Contract/Work Order Total
$
5,961,000.00
0.00%
Change from Current BCC Approved Amount
Cumulative Changes
$
0.00
0.00%
Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Original completion date:
Last approved completion date:
Revised completion date (includes this
3/27/2014 Z
4/24/2014
change): 8/22/2014 ,-'
Number of days added: 120 with
Each step on the contract modification checklist form has been reviewed prior to me
this change order, 148 total since
submitting for approval (this box must be initialed by Project Manager)
NTP.
❑ Add new task(s)
�� Change task(s) —T-a—Delete
task(s)
® Other (specify):
Add time
1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days
^sided: This change order is to add 120 days to the last approved final completion date due to direct impacts to the critical
:h of the project. This will allow the contractor sufficient time to finalize and close out the project.
4
2. Provide detailed rationale for the requested change: The time extension is to extend the final completion date of the
contract due to direct impacts from unforeseen conditions to the critical path of the project. This will allow time for the
contractor to finalize and close out the contract and for him to transmit the final deliverables to the County.
3. Provide explanation why change was not anticipated in original scope of work: The unforeseen conditions including
the regulatory agency changing the material of the fuel piping after the project was awarded, and additional landscaping
around the backflow device could not have been foreseen or anticipated until the project was commenced and underway.
4. Describe the impact if this change is not processed: The contractor could not finish the project properly, and the
County would not receive the specified contract deliverables.
Type of Change / Modification
1 Planned / Elective ❑ 2. Unforeseen conditions /circumstance ❑ 3. Quantity or price adjustment
❑ 4 Correction of error(s) 5. Value added ®6. Schedule adjustment
Change Requested By
• Contractor /Consultant
® Owner
Usin De artment
• Design Professional
❑ Regulatory Agency (specify):
❑ Other (specify):
Purchasing Professional Participated in Negotiation of Change / Modification: ® Yes ❑ No
Approved by: ° Date:,,
"qme and Title: Tom`Chmelik, P.E., PMP, PPMD Director `
;viewed by- ; - Date: I
Procurement-Strategist's Name: Brenda Brilhart
Packet Page -1046-
Revised: 7126/13
1
7/8/2014 16.C.4.
CHANGE ORDER
CHANGE ORDER NO, i 1 CONTRACT NO. 12.5931
BCC Date:
Agenda Item:
TO: D. N, Higgins
DATE: June 11, 2014
PROJECT NAME: MPS 312 Rehabilitation
PROJECT NO.: 72549
Under our AGREEMENT dated February 12, 2013
You hereby are authorized and directed to make the following change(s) in accordance with
terms and conditions of the Agreement: Add 120 days to final completion. (Please see attached
Modification form and backup).
Original Agreement Amount $5,96L000.0
Sum of Previous Changes $0
This Change Order Deduct $d
Present Agreement Amount $5961,000.00
The time for completion shall be increased by 120 calendar days due to this Change Order.
Accordingly, the Contract Time is now 513 calendar days. The substantial completion date is March 6,
2014 and the final completion date is August 22, 2014. Your acceptance of this Change Order shall
constitute a modification to our Agreement and will be performed subject to all the same terms and
conditions as contained in our Agreement indicated above, as fully as if the same were repeated in this
acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of any
and all claims of the Contractor arising out of or related to the change set forth herein, including claims
for impact and delay costs.
Prepared by: PL-L,. -1 Date: fa! 1
Peter S,ghalt, PMP, Senior Project Manager
Approved By: _ Ug
4411 Oct rv't
Dr id Schmitt, P.E. Vice President
Q. Grady Minor
Packet Page -1047-
Contract N
Brandy Bartolone, Regi
D.N. Hins tq
/ 7KV,
Approved by: f -�
CHANGE OTME . No. 11 Page 7/8/2014 16.C.4.
Date:^
Ta �-qn'elik, P.E., PW, PPMD Director
)Approved by: f
Date:
G
Date: e rI '—i`�`
lose p ellone, Operations Director
,1
Approved by: Date: �.
Dr. George Yilmaz, PhD, PUD Administrator
Approved by: Date:
Brenda Brilhart, Procurement Strategist
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7/8/2014 16.C.4.
Civil Engineers * Land Surveyors e Planners • Landscape Architects
June 11, 2014
Mr. Peter Schalt
Collier County PPMD
3339 E. Tamiami Trail
Naples, FL 34112
RE: MPS 312 Rehabilitation — Change Order
For Time Extension — Final Completion
Dear Mr. Schalt:
We have reviewed the Time Extension request from D.H. Higgins on the MPS 312
Rehabilitation Project. The request is for a 120 day extension from April 24, 2014.,` The new
final completion date will be August 22, 2014.- The additional time request contained in the
letter is fair and reasonable, and does not affect the operation of the pumping station as it is now
fully operational.
If you have any questions please contact the undersigned
V y truly yours,
David W. Schn itt, P.E.
DWS /jj
O. Gra(ly iVlillol' & ii5\gg�ii4�� Allrii�d�V' neinecring\ PROJ- L' •NG \C \CCU131 \4RCDocs\O]Biddiag- Addenda- CUs- CoifrAL'S h��l�ft� t�l4�d�O�a '' 239-947-0375
3800 Via Del Rey EB 0005151 • L13 000515'1 - LC 26000266
Bonita 8prhigs, VL 34 134 mt'-W.gradylninor.coiil
Packet Page -1049-
7/8/2014 16.C.4.
June 11, 2014
Mr, Peter Schalt, PMP
Senior Project Manager
Collier County PPMD
3301 E. Tamiami Trail, Building H
Naples, FL 34112
Re: MPS 312 Rehabilitation — Change Order Request,
120 -Day Time Extension for Final Completion
Dear Mr. Schalt,
This letter serves as a formal written request to follow -up our verbal request for a Final Completion
Time Extension. We are requesting that the Final Completion date for the project be extended an
additional 120 days from the previous Final Completion Date of April 24, 2014. The proposed Final
Completion date will therefore be August 22, 2014. The additional time requested is associated with the
tasks listed below and their associated durations, which directly impacted the critical path of the project.
Task
Duration
Fuel Piping Coordination.
10 Days
Preparing Change Order Proposals Following Substantial Completion
5 Days
Project Management For Post Substantial Completion Change Orders
30 Days
O &M Manual, Training Video, and Other Closeout Document Production
45 Da
County Shutdown for Bypass Removal
30 Days
Total
120 Days
We appreciate your understanding in this matter.
Yours Truly,
�G
Marc Lean, P.E.
C: Brandy Bartolone
Steven Martin, P.E., ABB
David Schmitt, P.E., Q. Grady Minor
File
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