Agenda 06/24/2014 Item #16A226/24/2014 16.A.22.
EXECUTIVE SUMMARY
Recommendation to approve a Work Order with CB &I Coastal Planning & Engineering, Inc. to
assist the County with The Florida Department of Environmental Protection (FDEP) 2015 -2016
Local Government Funding Request (LGFR) Submittal under Contract No. 13 -6164 for a Time
and Material amount not to exceed $9,979, authorize the County Manager or his designee to
execute the work order, and make a finding that this item promotes tourism (Project No. 80165).
OBJECTIVE: To obtain support for the County with submittal of the FDEP 2015 -2016 LGFR.
CONSIDERATIONS: In order to distribute state funds for shore protection and inlet
management projects, the FDEP requests that the counties submit a LGFR application for the
2015 -2016 funding cycle based on the updated 61B -36 Rule which was effective August 5, 2013.
The services of CP &E are requested to assist the County with preparation of the 2015 -2016
LGFR for Collier County's shore protection projects including the South Marco Island and
Collier County Beach Renourishment Projects. All the elements of the projects as they apply to
the 6213-36 Rule and the LGFR application and guidance document will be evaluated in order to
increase FDEP ranking and cost sharing opportunities where practical. The attached scope of
work details the tasks required to support the County with assistance preparing and submitting
the 2015 -2016 LGFR to FDEP.
FISCAL IMPACT: Funding is available through Tourist Development Tax, fund 195 Project
No. 80165 County Beach Analysis. Funding for this work order will not be requested for
reimbursement from any grantor agency.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
ADVISORY COMMITTEE RECOMMENDATIONS: At the June 12, 2014 Coastal
Advisory Committee meeting this item was recommended for approval by a 6 to 0 vote.
This item will be presented to the Tourist Development Council (TDC) on June 23, 2014 for
recommended approval. Staff will advise the Board of County Commissioners of the TDC
recommendations prior to the June 24, 2014 BCC meeting. FDEP has indicated FY 2015/2016
funding application be submitted by August 4, 2014 necessitating this expedited schedule.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. — CMG
RECOMMENDATION: That the Board of County Commissioners approves a Work Order
with CB &I Coastal Planning & Engineering, Inc. to provide assistance with The Florida
Department of Environmental Protection (FDEP) 2015 -2016 Local Government Funding
Request (LGFR) Submittal under Contract No. 13 -6164 for a Time and Material amount not to
exceed $9,979, authorizes the County Manager or his designee to execute the work order, and
makes a finding that this item promotes tourism.
Prepared By: J. Gary McAlpin, P.E., Coastal Zone Management, Natural Resources Department
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6/24/2014 16.A.22.
Attachments: 1) Proposal 2) Work Order
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6/24/2014 16.A.22.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.22.
Item Summary: Recommendation to approve a Work Order with CB &I Coastal Planning &
Engineering, Inc. to provide assistance with The Florida Department of Environmental
Protection (FDEP) 2015 -2016 Local Government Funding Request (LGFR) Submittal under
Contract No. 13 -6164 for a Time and Material amount not to exceed $9,979, authorize the
County Manager or his designee to execute the work order, and make a finding that this item
promotes tourism (Project No. 80165).
Meeting Date: 6/24/2014
Prepared By
Name: HambrightGail
Title: Accountant, Coastal Zone Management
6/9/2014 5:05:52 PM
Submitted by
Title: Accountant, Coastal Zone Management
Name: HambrightGail
6/9/2014 5:05:53 PM
Approved By
Name: McAlpinGary
Title: Manager - Coastal Management Programs, Coastal Zone Management
Date: 6/10/2014 8:20:13 AM
Name: PuigJudy
Title: Operations Analyst, Community Development & Environmental Services
Date: 6/10/2014 9:50:10 AM
Name: LorenzWilliam
Title: Director - CDES Engineering Services, Natural Resources
Date: 6/10/2014 4:14:51 PM
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6/24/2014 16.A.22.
Name: Tara Castillo
Title: Management/Budget Analyst, Road Maintenance
Date: 6/11/2014 11:14:10 AM
Name: MarkiewiczJoanne
Title: Director - Purchasing /General Services, Purchasing & General Services
Date: 6/11/2014 2:21:20 PM
Name: WardKelsey
Title: Manager - Procurement, Purchasing & General Services
Date: 6/11/2014 2:35:16 PM
Name: KearnsAllison
Title: Manager Financial & Operational Support, Transportation Administration
Date: 6/11/2014 2:40:49 PM
Name: NorthrupAdam
Title: Procurement Specialist, Purchasing & General Services
Date: 6/11/2014 4:12:26 PM
Name: JohnsonScott
Title: Manager - Procurement, Purchasing & General Services
Date: 6/12/2014 12:14:05 PM
Name: OberrathKaren
Title: Accountant, Senior, Grants Management Office
Date: 6/12/2014 2:24:25 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 6/12/2014 3:59:01 PM
Name: MarcellaJeanne
Title: Executive Secretary, Transportation Planning
Date: 6/13/2014 9:54:34 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/13/2014 11:31:15 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior, Grants Management Office
Date: 6/13/2014 12:14:32 PM
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6/24/2014 16.A.22.
Name: FinnEd
Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management
Date: 6/13/2014 5:04:08 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 6/16/2014 1:58:32 PM
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June 6, 2014
Gary McAlpin
Collier County Coastal Zone Management
2800 N. Horseshoe Drive
Naples, FL 34104
6/24/2014 16.A.22.
CB &I Coastal Planning & Engineering, Inc.
2481 NW Boca Raton Blvd.
Boca Raton, FL 33431
Tel: +1 561 391 8102
Fax: +1 561 3919116
www. CBI.com
Re: Assistance with 2015 -2016 Local Government Funding Request Submittal
Dear Gary:
This letter is a proposal for hourly services for CB &I Coastal Planning & Engineering, Inc. (CB &I) to
support the County with submittal of the 2015 -2016 Local Government Funding Request. The scope of
work and associated cost proposal detail the elements required for submittal of the LFGR's for Collier
County including the South Marco Island and Collier County Beach Renourishment Projects.
Included as Attachments are; the Scope of Work (Exhibit A), the Fee Proposal (Exhibit B), and the
Rates Schedule (Exhibit C). The cost to provide the Services is $9,979.00 on a time and materials not -
to- exceed basis.
CB &I's performance of the proposed services will be governed by this Proposal and the terms and
conditions of Contract No. 13 -6164 between CB &I and Collier County.
Ve truly yours,
1� A R 5�--
Thomas P. Pierro, CE
Vice President
CB &I Coastal Planning & Engineering, Inc.
cc: Gail Hambright, Collier County Government
Sheri Dindial, CB &I
CLIENT: COLLIER COUNTY
Acknowledgement and Acceptance:
Printed Name
Title
Date
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6/24/2014 16.A.22.
Exhibit A
Scope of Work
Packet Page -873-
2015 -2016 LGFR Preparation Assistance
Collier County, Florida
Scope of Work
Contract Number 13 -6164
Introduction
6/24/2014 16.A.22.
In order to distribute state funds for shore protection and inlet management projects, the FDEP
requests that the counties submit a Local Government Funding Request (LGFR) for their projects
annually. This year, the FDEP has updated the LGFR application for the 2015 -2016 funding
cycle based on the updated 6213-36 Rule which was effective August 5, 2013. This scope of work
details the tasks required to support the County with assistance preparing and submitting the
2015 -2016 Local Government Funding Request to the FDEP.
Initial Submittal
CB &I, Coastal Planning & Engineering, Inc. will assist the County with preparation of the 2015-
2016 Local Government Funding Request for Collier County's shore protection projects
including the South Marco Island and Collier County Beach Renourishment Projects. All the
elements of the projects as they apply to the 6213-36 Rule and the LGFR application and
guidance document will be evaluated in order to increase FDEP ranking and cost sharing
opportunities where practical. This will include research to identify public lodging
establishments and updated county zoning. Additionally, we will update the application response
to account for the modification of the LGFR based on the latest rating guidelines and rules and
current project cost information. We will review last year's points and FDEP comments to
potentially improve the project ranking for the upcoming funding cycle. We will evaluate the
cost sharing and eligibility points both with and without the newly eligible North Park Shore
reach. The FDEP's ranking methodology document will serve as a guide for the responses we
formulate on behalf of the County.
Once we have completed a draft of the LGFR application we will provide it to Collier County for
review and comment prior to submittal to the FDEP. This Scope of Work does not include
preparation of LGFR's for Wiggins or Doctors Passes.
Respond to FDEP Review
Once the LGFR has been submitted, the FDEP reviews the applications and provides initial
project rankings and initial project assessments. The applicant then has the opportunity to
respond to the initial assessment. We will perform this review on behalf of Collier County and. if
warranted, provide the County with a draft letter to the FDEP identifying the areas within the
application which may provide additional points to the County.
This work will be performed on a tirne and materials (T&M) basis with a cost not to exceed
$9,979.00 as outlined in the attached spreadsheet.
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6/24/2014 16.A.22.
Exhibit B
Fee Proposal
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6/24/2014 16.A.22.
Exhibit C
Rate Schedule
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6/24/2014 16.A.22.
Exhibit C
SCHEDULE B: RATE SCHEDULE
Title
Standard Hourly
Rate
Principal
$
206.00
Senior Project Manager
$
172.00
Project Manager
$
147.00
Senior Engineer
$
157.00
Engineer
$
123.00
Senior Inspector
$
96.00
Inspector
$
76.00
Senior Planner
$
139.00
Planner
$
110.00
Senior Designer
$
114.00
Designer
$
94.00
Environmental Specialist
$
109.00
Senior Environmental Specialist
$
134.00
Scientist /Geologist
$
93.00
Senior Scientist /Geologist
$
118.00
Marine Biologist /Hydrogeologist
$
110.00
Senior Marine Biologist /Hydrogeologist
$
138.00
Senior GIS Specialist
$
139.00
GIS Specialist
S
102.00
Clerical /Administrative
$
62.00
Senior Technician
$
85.00
Technician i
$
72.00
Surveyor and Mapper
$
120.00
CADD Technician
$
81.00
Survey Crew - 2 man
$
130.00
Survey Crew - 3 man
$
161.00
Survey Crew - 4 man
$
189.00
Senior Architect
$
154.00
Architect
$
121.00
This list is not intended to be all inclusive. Hourly rates for other categories of
professional, support and other services shall be mutually negotiated by Collier County
and firm on a project by project basis as needed.
B -1
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6/24/2014 16.A.22.
,/ WORK ORDER/PURCHASE ORDER
Contract 13- 6164 -CZ "Professional Services: Architect & Engineering"
Contract Expiration Date: March, 2019 - -"
This Work Order is for professional Engineering services for work known as: To support FDEP FY
2015/16 Local Government Funding Request (LGFR).
Project Name CG Beach Analysis
Project No: 195 -80165 „i
The work is specified in the proposal dated June 6, 2014 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work Order /Purchase Order is assigned to: CB &I Coastal Planning & Engineering, Inc.
Scope of Work: As detailed in the attached proposal and the following:
* Task 1 Administration
Task II Initial Submittal
�+ Task III Respond to FDEP Review
Schedule of Work: Complete work within 95 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement 4 13- 6164 -CZ will survive and remain subject to the terms and
conditions of that Agreement until the completion or termination of this Work Order.
Compensation: In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ❑Negotiated Lump Sum (NLS) ❑Lurnp Sum Plus
Reimbursable Costs (LS+RC) ®Time & Material (T &M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
PREPARED BY:
APPROVED BY:
e° APPROVED BY:
Task 1 $ 714.00 (T &M) r
Task 11 $6,449.00 (T &M) ,,-
Task I1I $2,816.00 (T&M)
TOTAL FEE 59,979.00 (T &M)
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Date
Date
_ _,
Date
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6/24/2014 16.A.22.
By the signature below, the Firm (including employees, officers and /or agents) certifies, and hereby
discloses, that, to the best of their knowledge and belief, all relevant facts concerning past, present, or
currently planned interest or activity (financial, contractual, organizational, or otherwise) which
relates to the proposed work; and bear on whether the Firm has a potential conflict have been fully
disclosed.
Additionally, the Firm agrees to notify the Procurement Director, in writing within 48 hours of
learning of any actual or potential conflict of interest that arises during the Work Order and/or project
duration.
ACCEPTED BY: CB &1 Coastal Planning & Engineering
��� , a=—;�:
Thomas P. Pierro, P.E. Vice President Date
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