Agenda 06/10/2014 Item #16E11 6/10/2014 16.E.11.
EXECUTIVE SUMMARY
Recommendation to approve the ranked list of design professionals pursuant to
Request for Proposal (RFP) 14-6279 P25 Radio Consulting Services and authorize staff to
bring a negotiated contract to the Board for subsequent approval.
OBJECTIVE: To obtain radio frequency (RF) consulting and technical assistance regarding a
wide variety of land mobile/wireless communication systems serving public safety and
government agencies.
CONSIDERATIONS: On October 26, 1994, the Board of County Commissioners approved
competitively solicited contract #94-2201 with Ericsson Inc., now Harris Corporation (Harris),
for the purchase and implementation of the 800 MHz Public Safety Radio System. System
reliability and performance has been achieved over the years through an aggressive system
maintenance program, addition of tower sites to improve coverage and periodic system
component and technology updates.
The County's legacy radio system is approaching its "end of life" with factory support ending in
December of 2017. Collier County recognizes that although radio system components can, and
often do, continue to operate beyond published "end of life" dates, there are a number of
associated risks. With this in mind, Collier County has initiated planning for radio system
upgrades, which will incorporate standards based on P25 radio system technology, to
ensure that the radio system has the ability to meet the changing requirements of public
safety responders.
/""
On February 4, 2014, staff presented a workshop to the Board outlining the history, current state
and future of the Public Safety Radio System. Following the workshop, staff submitted a
recommendation to the Board on the March 25, 2014 agenda recommending utilization of State
Contract pricing to upgrade the radio system. The Board directed staff to competitively solicit the
services of a communications engineer to coordinate with all system users an evaluation of radio
system requirements, costs, utilization of existing infrastructure, elements of the transition and to
submit a detailed analysis of the findings along with any other information staff wants to present.
A Request for Proposal (RFP) was solicited in compliance with the Consultants' Competitive
Negotiations Act (CCNA) requirements. The County posted RFP 14-6279 P25 Radio
Consulting Services o n April 11, 2014. One thousand nine hundred and sixty-nine (1,969)
notices were sent out and forty-nine (49) firms downloaded full document packages. The
County received nine (9) responsive proposals on May 8, 2014. On May 30, 2014, a
selection committee ranked the firms based on an evaluation of their technical proposals. The
selection committee ranked the firms as shown below:
Consulting Firm Final Ranking
Federal Engineering 1
RCC Consultants Inc 2
tusa Consulting Services 3
AECOM 4
SSC Consulting 5
LR Kimble 6
Martin AG US 7
Midwest Public Safety Communications 8
Elert and Associates _ 9
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The committee unanimously recommends Federal Engineering as the most
qualified firm to perform the services outlined in this RFP. The contract award will be
presented to the Board once final negotiations are complete with the firm. Should staff
not be able to negotiate a contract with Federal Engineering, per CCNA statute,
negotiations will commence with the second ranked firm.
FISCAL IMPACT: There is no fiscal impact at this time.
GROWTHMANAGEMENTIMPACT: There are no growth management impacts as a result of
this project at this time.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval.—SRT
RECOMMENDATION: That the Board of County Commissioners approves the ranked list of
design professionals pursuant to RFP#14-6279, "P25 Radio Consulting Services," and authorizes
staff to negotiate a contracts) with the highest ranked firm, Federal Engineering
for subsequent Board approval.
Prepared by: John Daly, Manager Telecommunications, Information Technology
Attachments
• Request for Proposal
• Final Ranking
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.11.
Item Summary: Recommendation to approve the ranked list of design professionals
pursuant to Request for Proposal (RFP) 14-6279 P25 Radio Consulting Services and authorize
staff to bring negotiated contracts to the Board for subsequent approval.
Meeting Date: 6/10/2014
Prepared By
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services,Purchasing&General Services
5/31/2014 9:41:39 AM
Submitted by
Title: Director-Purchasing/General Services, Purchasing&General Services
Name: MarkiewiczJoanne
5/31/2014 9:41:40 AM
Approved By
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services,Purchasing&General Services
Date: 5/31/2014 10:46:04 AM
Name: JohnsonScott
Title: Manager-Procurement, Purchasing&General Services
Date: 6/1/2014 10:05:47 AM
Name: DalyJohn
Title: Manager-Telecommunications,Information Technology
Date: 6/2/2014 7:39:15 AM
Name: BerriosMike
Title: Director-Information Technology,Information Technology
Date: 6/2/2014 8:06:55 AM
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Name: pochopinpat
Title:Administrative Assistant, Administrative Services Division
Date: 6/2/2014 8:38:21 AM
Name: WardKelsey
Title: Manager-Procurement,Purchasing&General Services
Date: 6/2/2014 8:52:16 AM
Name: PriceLen
Title: Administrator-Administrative Services,Administrative Services Division
Date: 6/2/2014 12:36:37 PM
Name: TeachScott
Title:Deputy County Attorney, County Attorney
Date: 6/2/2014 1:09:51 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/2/2014 2:14:47 PM
Name: KimbleSherry
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 6/3/2014 9:26:41 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 6/3/2014 10:18:02 AM
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REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act.
Colt County
AcIninistratiVe Ste.Division
Purchasing
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
CCNA Solicitation
14-6279 P25 Radio Consulting Services
Joanne Markiewicz, Procurement Director
(239) 252-8975 (Telephone)
(239) 252-6480 (Fax)
joannemarkiewicz @colliergov.net(Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
,i 1.I.1F'F
\'
Pucnasrg Drpa rant•3327 Tanaami Trail East•Naples,Florida 34112-4901•vi wr.Cidkergovn1 trpurcaasr
RFP CCNA Template_04152014
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Table of Contents
LEGAL NOTICE 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT 4
ATTACHMENT 8: REFERENCE QUESTIONNAIRE 13
EXHIBIT II: GENERAL RFP INSTRUCTIONS 15
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 19
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP 23
ATTACHMENT 1: CONSULTANT'S NON-RESPONSE STATEMENT 30
ATTACHMENT 2: CONSULTANT CHECK LIST 31
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT 32
ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT 33
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION 35
ATTACHMENT 6: CONSULTANT SUBSTITUTE W—9 36
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS 37
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Administrave Services Division
Purchasing
Legal Notice
Pursuant to approval by the County Manager, Sealed Proposals to provide radio frequency
(RF) consulting and technical assistance regarding a wide variety of land mobile/wireless
communication systems serving public safety and government agencies will be received
until 12 Noon Naples local time, on May 8, 2014 at the Collier County Government,
Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
CCNA Solicitation
14-6279 P25 Radio Consulting Services
Services to be provided may include, but not be limited to providing radio frequency (RF)
consulting and technical assistance regarding a wide variety of land mobile/wireless
communication systems serving public safety and government agencies..
All statements should be made upon the official proposal form which must be obtained only
on the Collier County Purchasing Department Online Bidding System website:
www.colliergov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national
origin, disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Director, Procurement Services
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliergov.net/ourchasinq and in the Lobby of Purchasing Building "G", Collier County
Government Center on April 11, 2014.
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Information Technology Department (hereinafter, the "Division or
Department"), the Collier County Board of County Commissioners Purchasing Department
(hereinafter, "County") has issued this Request for Proposal (hereinafter, "RFP") with the
intent of obtaining proposals from interested and qualified Consultants in accordance with
the terms, conditions and specifications stated or attached. The Consultant, at a minimum,
must achieve the requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded
according to the Board of County Commissioners Purchasing Ordinance.
Brief Description of Purchase
Collier County is soliciting proposals from qualified firm(s) to provide radio frequency (RF)
consulting and technical assistance regarding a wide variety of land mobile/wireless
communication systems serving public safety and government agencies.
The resultant services may include, and not be limited to: assessment of current state of
architecture; development of options for system replacement; expert presentation to
constituents and stakeholders, including the Board of County Commissioners; charette and
techarette designing; development of mapping and technical specifications, development of
solicitation specifications and evaluation criteria, implementation and oversight the
replacement system [irrespective of the selected methodology, design or model]. Collier
County estimates the total value of these efforts will be $12 to $15 million which includes
upgrades and replacement of radio system technology along with upgrades and
replacement of ancillary systems. These systems include; power support, electrical
systems, equipment shelters, air conditioning, and system backhaul components.
Background
On October 26, 1994, the Board of County Commissioners approved competitively
solicited contract #94-2201 with Ericsson Inc., now Harris Corporation (Harris), for the
purchase and implementation of the 800 MHz Public Safety Radio System. System
reliability and performance has been achieved over the years through an aggressive
system maintenance program, addition of tower sites to improve coverage, and
periodic system component and technology updates.
The County's legacy radio system is approaching its "end of life" with factory support
ending in December of 2017. Collier County recognizes that although radio system
components can, and often do, continue to operate beyond published "end of life" dates,
there are a number of associated risks With this in mind Collier County has initiated
planning for radio system upgrades, which will incorporate standards based P25
radio system technology, to ensure that the radio system has the ability to meet the
changing requirements of public safety responders.
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Detailed Scope of Work
These planning efforts will encompass the following key goals to transition the radio system"
to P25 technology while maintaining effective communication for public safety personnel.
• Availability of P25 technology for public safety agencies in 2015; P25 technology
is critical to agencies receiving federal grants for communications equipment.
Several Collier County agencies have already received grants and additional grant
requests have been submitted. Significant delays in P25 implementation could
jeopardize these funding support efforts.
• Recommendation to improving system performance and capabilities in North Naples.
• Maintenance of all legacy radio system capabilities during migration up to, and
beyond the anticipated end of life date, in the event migration is not completed due to
external factors.
• Provide a plan for full integration of key system features between the legacy system
and the P25 system during migration up to and beyond the anticipated end of life
date to provide both day to day and interoperable communications between agencies.
• Provide a phased plan for replacement of mobile and portable radios for non-
public safety system users through the integration of the legacy and P25 systems.
• Commitment and pricing from the vendor for long term technology and maintenance
support of the P25 system.
• Provide funding and procurement options provided by the vendor, which will be evaluated
in consultation with the Budget and Purchasing offices.
Proposers should be knowledgeable and experienced in technologies currently used by Collier
County and those which may be considered to meet future communication requirements including:
• Conventional radio systems operating on any frequency band
• RF telemetry systems providing utility monitoring
• Proprietary Trunked radio systems
• Conventional and trunked P25 radio systems
• Backhaul systems including licensed and unlicensed point to point microwave, fiber, leased
lines and IP connectivity
• Wireless data systems
• In building coverage enhancement systems
• Other wireless communications technologies Collier County may implement in the future
Qualified firms must be experienced providing the following services:
• Operational needs assessment/ user requirements
• Technical needs assessment—facilities, system capabilities and requirements
• Technical and operational planning
• RF coverage and system capacity analysis
• Frequency planning
• Interference resolution
•
• Development of procurement documents
• Evaluation and validation of vendor proposals including testing plans
• Site/facility planning and implementation
• Project Management
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• Implementation verification and testing
The County may require services which may include, and not be limited to:
.-. 1. Assessing the current state of radio architecture;
2. Providing options for system replacement meeting the stated County goals, including benefits and
liabilities, a cost assessment of each option, option to lease or purchase, and a cost benefit
analysis;
3. Preparing and presenting "expert" materials and opinions to constituents and stakeholders,
including the Board of County Commissioners;
4. Using the charette and techarette process to gamer feedback and reactions;
5. Developing mapping, signaling and technical specifications,
6. Developing solicitation specifications and evaluation criteria and assisting the County in reviewing
responses; and
7. Implementing and oversight of the replacement system [irrespective of the selected methodology,
design or model].
Collier County's initial purchase order engagement under this award will concentrate on; a technical
assessment of radio system infrastructure, radio system capacity analysis, a thorough assessment of
user requirements including RF coverage specifications. Upon completion of these steps an evaluation of
the current vendor's capability to meet the County's key goals and the user and coverage requirements
developed by the successful firm will be required.
Term of Contract
The contract term, if an award(s) is intended for one (1)five (5) year term at the sole discretion of the
County. Awarded consultants will be expected to sign a Collier County standard contract negotiated in
accordance with the CCNA statute. NO MINIMUM OR MAXIMUM: The services required by this
' contract may include but not be limited to the items/services described in the Scope of Work. The
County shall order items/services as required but makes no guarantee as to the quantity, number, type
or distribution of items/services that will be ordered or required by this contract. Services will be obtained
through the issuance of a Purchase Order.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
The County Manager, or designee, may, at his discretion, extend the Agreement under all of the terms
and conditions contained in this Agreement for up to one hundred eighty(180) days. The County
Manager, or designee, shall give the Contractor written notice of the County's intention to extend the
Agreement term not less than ten (10) days prior to the end of the Agreement term then in effect.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes only.The
County reserves the right to adjust this timetable as required during the course of the RFP process.
Event Date
Issue Solicitation Notice 4/11/14
Last Date for Receipt of Written Questions 4/23/14, 12 Noon,
Naples Local Time
Addendum Issued Resulting from Written Questions April 25, 2014
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Solicitation Deadline Date and Time May 8, 2014, 12
Noon, Naples Local
Time
Anticipated Evaluation of Submittals May 2014
Consultant Presentations if Required (if necessary) May 2014
Anticipated Completion of Contract Negotiations May—June 2014
Anticipated Board of County Commissioner's Contract June 2014
Approval Date
Response Format
The Consultant understands and agrees to abide by all of the RFP specifications, provisions, terms
and conditions of same, and all ordinances and policies of Collier County. The Consultant further
agrees that if the contract is awarded the work will be performed in accordance with the provisions,
terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to the
guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal that
contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant's approach and ability to meet the County's needs, as stated in the
RFP. All proposals should be presented as described in the RFP in PDF or Microsoft Word format
with Tabs clearly marked. If applicable, the utilization of recycled paper for proposal submission is
strongly encouraged.
The items listed below are to be submitted with each proposal and submitted in the order shown.
Each section should be clearly labeled, with pages numbered and separated by tabs. Failure by a
Consultant to include all listed items may result in the rejection of its proposal.
1. Tab 1: Letter of Interest(not to exceed 2 pages)
Provide a one (1) page cover letter, signed by an authorized officer of the firm and:
• Indicate the underlying philosophy of the firm in providing the services stated herein.
• Identify the name(s), telephone number(s) and email(s) of the authorized contact
person(s) concerning proposal.
• Identify any expected sub consultants who may be used in the execution of the County's
scope of work. At the County's discretion, and if applicable, future sub consultants may
be considered by the County's project manager.
Submission of a signed Proposal is Consultant's certification that the Consultant will accept any
awards as a result of this RFP.
2. Tab 2: Project Overview (30 points)
The initial purchase order assigned for the "conversion assessment phase"will likely include the
following:
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1. Assessing the current state of radio architecture;
2. Conducting charette and techarette sessions to garner feedback and reactions;
3. Providing options for system replacement meeting the stated County goals, including
�..� benefits and liabilities, a cost assessment of each option, option to lease or purchase, and
a cost benefit analysis;
4. Preparing and presenting "expert" materials and opinions to constituents and
stakeholders, including the Board of County Commissioners; and
5. Developing mapping, signaling and technical specifications,
Provide the following information in the format requested:
• Detail the goals of this conversion assessment phase.
• Outline any additional steps (beyond the five outlined above)for consideration of the
project assessment.
• Provide a detailed timeline for completion of the five (5) steps above, including major
milestones.
• Provide any additional information to supplement the project overview.
• In this format:
1. Provide the total number of business days from the issuance
of an initial Purchase Order to completion of the firm's
recommendations that will be delivered to the major (number of business
stakeholders (the Board). days)
Prior to the Selection Committee reviewing proposals, the following methodology will be applied
to each firm's information provided in this area above:
• The County shall order the lowest number of business days to the highest number of
business days.
• The highest number of points (30) will be awarded to the firm who has the lowest number of
business days.
• The firm with the next lowest number of business days will be divided by the lowest firm's
number of business days which will then be multiplied by 30 points to determine the firm's
Points Awarded. Each subsequent firm's number of project score will be calculated in the
same manner.
• Points awarded will be extended to the whole number(per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be distributed
among the six proposers.
Firm Name Experience TOTAL Points Awarded
Firm 123 32 30
Firm 456 40 24
Firm 789 45 21
Firm 101 45 21
Firm 201 52 18
Firm 301 97 10
The firm's points awarded will be distributed to the Selection Committee prior to their evaluation
of the proposals. The Selection Committee will review the firm's proposal to ensure consistency
and completion of all tasks in the RFP, and review the Points Awarded per firm. The Selection
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Committee may, at their sole discretion modify the points assigned after a thorough review of the
proposal and prior to final ranking by the final Selection Committee.
3. Tab 3: Firm's Experience in Executing the Scope of Work(30 points)
Provide information that documents your firm's qualifications to produce the required deliverables,
including abilities, capacity, skill, and financial strength, and number of years of experience in
providing the required services.
• Provide an overview of the firm's vision, mission, goals and objectives.
• Provide evidence of the firm's experience and expertise working on projects that move
from an 800 MHz radio system to the P25 technology in this format. More specifically:
1. Number of years that the firm, or its principals, has been in
business with a particular emphasis on the radio technology
which support life safety functions. (number of years)
2. Number of similar program / projects that the firm has served
as the lead consultant for the assessment phase of
converting 800 MHz radio system to the P25 technology
from 1/1/09— 12/31/13 (5 years). (number of similar
programs/projects)
• Provide evidence of at least two programs/projects.
3. Number of similar program /projects that the firm has served
as the lead consultant for the design phase of converting
radio systems to the current technology from 1/1/09—
12/31/13 (5 years) (number of similar
• Provide evidence of at least two programs/projects. programs/projects)
4. Number of similar program / projects that the firm has served
as the lead consultant for the specification development
(which may include development of specifications, facilitation
of bidding documents, analysis of bid submittals and
recommendation of award) of converting radio system to (number of similar
current technology from 1/1/09— 12/31/13 (5 years). programs/projects)
• Provide evidence of at least two programs/projects.
5. Number of similar program / projects that the firm has served
as the lead consultant for the project implementation of
converting radio systems to current technology from 1/1/09—
12/31/13 (5 years). (number of similar
programs/projects)
• Provide evidence of at least two programs/projects.
TOTAL (Add 1 +2+3+4+ 5)to determine Experience
TOTAL (TOTAL)
Prior to the Selection Committee reviewing proposals, the following methodology will be applied
to each firm's information provided in this area in the requested information 1 —5 above:
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• The County shall total all items identified by the firm to determine the firm with the greatest
Experience TOTAL.
• The highest number of points (30)will be awarded to the firm who has the greatest
Experience TOTAL.
• The next highest firm's Experience TOTAL will be divided by the highest firm's Experience
TOTAL which will then be multiplied by 30 points to determine the firm's Points Awarded.
Each subsequent firm's number of project score will be calculated in the same manner.
• Points awarded will be extended to the whole number(per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be distributed
among the six proposers.
Firm Name Experience TOTAL Points Awarded
Firm 123 40 30
Firm 456 36 27
Firm 789 26 20
Firm 101 23 17
Firm 201 15 11
Firm 301 5 4
The firm's points awarded will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the firm's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded
per firm. The Selection Committee may, at their sole discretion modify the points assigned
after a thorough review of the proposal and prior to final ranking by the final Selection
Committee.
6. Tab IV, Specialized Expertise of Team Members (20 Points)
Provide information in this format that documents the proposed project team members who will
contribute to the Collier County assessment of the conversion from an 800 MHz radio system to
the P25 technology.
1. Identify the number of full time equivalent positions that will
be assigned to the conversion assessment phase of this
project. (number of full time
• Provide a resume of each of those personnel. equivalent personnel)
2. Identify the number of years of experience those full time
equivalent positions collectively have for a conversion (number of years of
project(s)from an radio system to current technology.
experience)
3. Identify the number of other personnel resources (not
including those identified in item number 1 above), including
subcontractors, who may act as resources to the project if
needed. (number of full time
equivalent personnel)
• Provide a brief overview of each individual.
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4. Identify the number of years of experience those resources
(identified in item number 3 above), including subcontractors,
have for conversion projects from an 800 MHz radio system (number of years of
to the P25 technology. experience)
TOTAL (Add 1'+2 +3+4)to determine Specialized
Expertise TOTAL (TOTAL)
Prior to the Selection Committee reviewing proposals, the following methodology will be applied
to each firm's information provided in this area in the requested information 1 —4 above:
• The County shall total all items identified by the firm to determine the firm with the greatest
Specialized Expertise TOTAL.
• The highest number of points (20)will be awarded to the firm who has the greatest
Specialized Expertise TOTAL.
• The next highest firm's Specialized Expertise TOTAL will be divided by the highest firm's
Specialized Expertise TOTAL which will then be multiplied by 20 points to determine the
firm's Points Awarded. Each subsequent firm's number of project score will be calculated in
the same manner.
• Points awarded will be extended to the whole number(per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be distributed
among the six proposers.
Specialized Expertise
Firm Name Points Awarded
TOTAL
Firm 123 176 20
Firm 456 140 16
Firm 789 110 13
Firm 101 52 6
Firm 201 25 3
Firm 301 25 3
The firm's points awarded will be distributed to the Selection Committee prior to their evaluation
of the proposals. The Selection Committee will review the firm's proposal to ensure consistency
and completion of all tasks in the RFP, and review the Points Awarded per firm. The Selection
Committee may, at their sole discretion modify the points assigned after a thorough review of the
proposal and prior to final ranking by the final Selection Committee.
5. Tab 5, References— 5 Completed and Returned (20)
In order for the Consultant to be awarded any points for this tab, the County requests that the
Consultant submits five (5) completed reference forms from clients whose projects are of a
similar nature to this solicitation as a part of their proposal on the reference form below. The
County will only use the methodology calculations for the first five (5) references (only) submitted
by the Consultant in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be applied
to each Consultant's information provided in this area:
• The County will total each of the Consultant's five reference questionnaires and create a
ranking from highest number of points to lowest number of points. References marked with
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an N/A (or similar notation will be given the score of zero (0)). Consultants who do not turn in
reference forms will be counted as zero (0).
• The greatest number of points allowed in this criterion will be awarded to the Consultant who
has the highest score.
• The next highest Consultant's number of points will be divided by the highest Consultant's
points which will then be multiplied by criteria points to determine the Consultant's points
awarded. Each subsequent Consultant's point score will be calculated in the same manner.
• Points awarded will be extended to a whole number(per Microsoft Excel).
For illustrative purposes only, see chart for an example of how these points would be distributed
among the five proposers.
Consultant Total
Consultant Name Points Awarded
Reference Score
Consultant ABC 445 20
Consultant DEF 435 20
Consultant GHI 425 19
Consultant JKL 385 17
Consultant MNO 385 17
Consultant PQR 250 11
The points awarded by Consultant will be distributed to the Selection Committee prior to their
evaluation of the proposals. The Selection Committee will review the Consultant's proposal to
ensure consistency and completion of all tasks in the RFP, and review the Points Awarded per
Consultant. The Selection Committee may, at their sole discretion, contact references, and/or
modify the reference points assigned after a thorough review of the proposal and prior to final
ranking by the final Selection Committee.
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Colter County
Admiristiabve Services Diviaon
urchashig
Attachment 8: Reference Questionnaire
Solicitation: 14-6279 P25 Radio Consulting Services
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name: Company:
(Evaluator completing reference questionnaire) (Evaluator's Company completing reference)
Email: FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be
used in the selection of firms to perform this project. The Name of the Company listed in the Subject above has
listed you as a client for which they have previously performed work. Please complete the survey. Please rate each
criteria to the best of your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and
would hire the firm/individual again)and 1 representing that you were very unsatisfied (and would never hire the
firm/indivdival again). If you do not have sufficient knowledge of past performance in a particular area, leave it blank
and the item or form will be scored"0."
Project Description: Completion Date:
Project Budget: Project Number of Days:
Item Citeria Score
1 Ability to manage the project costs(minimize change orders to scope).
2 Ability to maintain project schedule(complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Project administration (completed documents,final invoice,final product turnover;
invoices; manuals or going forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow contract documents, policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to: By
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.-. 6. Tab VI, Required Form Submittals
• Attachment 2: Consultant Checklist
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Consultant Declaration Form'
• Attachment 5: Immigration Affidavit and company's E-Verify profile page and
memorandum of understanding
• Attachment 6: Consultant Substitute W9
• Attachment 7: Insurance Requirements
• Other: Signed addendum, licenses, certifications, information materials, etc.
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Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Purchasing Department Online Bidding
System website: www.colliereov.net/bid.
Consultants must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department Online Bidding System website. For general
questions, please call the referenced Procurement Strategist noted on the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and questioning
with County staff regarding the RFP with all prospective Consultants having an equal opportunity to
hear and participate. Oral questions will receive oral responses, neither of which will be official, nor
become part of the RFP. Only written responses to written questions will be considered official, and
will be included as part of the RFP as an addendum.
All prospective Consultants are strongly encouraged to attend, as, this will usually be the only pre-
proposal conference for this solicitation. If this pre-proposal conference is denoted as "mandatory",
prospective Consultants must be present in order to submit a proposal response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of the RFP
may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity, conflict,
discrepancy, omission or other error in the RFP, to immediately notify the Procurement Strategist,
noted herein, of such error in writing and request modification or clarification of the document prior to
submitting the proposal. The Procurement Strategist will make modifications by issuing a written
revision and will give written notice to all parties who have received this RFP from the Purchasing
Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the preparation of
its proposal in response to this RFP, nor for the presentation of its proposal and/or participation in
any discussions, negotiations, or, if applicable, any protest procedures.
6. Delivery of Proposals
All proposals are to be delivered before 12 Noon, Naples local time, on or before May 8, 2014,
to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
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Attn: Joanne Markiewicz, Procurement Director
The County does not bear the responsibility for proposals delivered to the Purchasing Department
past the stated date and/or time indicated, or to an incorrect address by Consultant's personnel or by
the Consultant's outside carrier. However, the Procurement Director, or designee, reserves the right
to accept proposals received after the posted close time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which may
include but not be limited to: late delivery by commercial carrier such as Fed Ex, UPS or
courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair advantage in
the selection process.
Consultants must submit one (1) paper copy clearly labeled "Master," and six(6) compact disks
(DVD's/CD's)with one copy of the proposal on each CD in Word, Excel or PDF. List the
Solicitation Number and Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in writing to
the County prior to the time set for the closing of Proposals. All proposals shall be valid for a period
of one hundred eighty (180) days from the submission date to accommodate evaluation and selection
process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for this
procurement, as authorized by Ordinance Number 2013-69 establishing and adopting the Collier
County Purchasing Policy.
If the County receives proposals from less than three (3)firms, the Procurement Director shall review
all the facts and determine if it is in the best interest of the County to solicit additional proposals or
request that the Selection Committee rank order the received proposals.
The County may, as it deems necessary, conduct discussions with qualified Consultants determined
to be in contention for being selected for award for the purpose of clarification to assure full
understanding of, and responsiveness to solicitation requirements.
9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute 287.055,
Consultants' Competitive Negotiation Act.
The County's procedure for selecting is as follows:
1. The County Manager or designee shall appoint a Selection Committee to review all proposals
submitted.
2. Request for Proposals issued.
3. Subsequent to the closing of proposals, the Procurement Strategist will review the proposals
received and verify whether each proposal appears to be minimally responsive to the
requirements of the published RFP.
4. Meetings will be open to the public and the Procurement Strategist will publicly post prior notice of
such meeting in the lobby of the Purchasing Building.
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5. The committee members will review each Proposal individually and score each proposal based
on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Procurement Strategist will post a notice
announcing the date, time and place of the first committee meeting. Said notice will be posted in �.
the lobby of the Purchasing Building not less than three (3)working days prior to the meeting.
The Procurement Strategist will also post prior notice of all subsequent committee meetings and
will endeavor to post such notices at least one (1) day in advance of all subsequent meetings.
7. Collier County will consider all the material submitted by the Proposer and other information
Collier County may obtain to determine whether the Proposer is capable of and has a history of
successfully completing projects of this type, including, without limitation, additional information
Collier County may request, interviews, or oral presentations with any, or all firms. If an
interview/presentation is requested, the County will provide an overview of the requirements for
the presentation along with selection criteria information prior to those scheduled sessions.
8. The Selection Committee, as approved by the County Manager or designee, will review, evaluate
and rank all responsive proposals received from Proposers responding to this RFP. The
committee members will score each Proposal in accordance with the rating criteria set forth below
and may, at their discretion, schedule presentations from any firms submitting a proposal.
Consultant(s) shall have an opportunity to discuss their qualifications, approach to the project and
ability to furnish services for the scope of work outlined in this solicitation during the publicly
announced Selection Committee Meeting prior to the final ranking. This discussion does not
preclude the County from having additional presentations by ranked firms at the County's sole
discretion.
9. The Selection Committee will rank qualified firms in order of preference and by consensus using
all information presented to the Committee, choose the top ranked firm and will subsequently
enter into negotiations with the top ranked firm. Award of the contract is dependent upon the
successful and full execution of a mutually agreed contract.
10. Negotiations shall begin with the top-ranked firm(s) in accordance with Florida Statute 287.055.
11. Upon the successful completion of negotiations, contracts will be presented to the Board of County
Commissioners for approval.
The County reserves the right to withdraw this RFP at any time and for any reason, and to issue
such clarifications, modifications, addendums, and/or amendments as it may deem appropriate,
including, but not limited, to requesting supplemental proposal information.
Receipt of a proposal by the County or a submission of a proposal to the County offers no rights
upon the Consultant nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental approvals.
Proposals which include provisions requiring the granting of zoning variances may not be
considered.
10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
11. Proposal Selection Committee and Evaluation Factors
The County Manager or designee will appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal responses are listed below.
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Tab II, Project Overview 30 Points
Tab III, Firm's Experience in Executing the Scope of Work 30 Points
Tab IV, Specialized Expertise of Team Members 20 Points
Tab V, References 20 Points
TOTAL 100 Points
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm with the
lowest paid dollars by Collier County to the Consultant (as obtained from the County's financial
system) within the last five (5) years will receive the higher individual ranking. This information will be
based on information provided by the Consultant, subject to verification at the County's option. If
there is a multiple firm tie in either individual scoring or final ranking, the firm with the lowest volume
of work shall receive the higher ranking, the firm with the next lowest volume of work shall receive the
next highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any or all
proposals, to re-solicit for proposals, if desired, and upon recommendation and justification by Collier
County to accept the proposal which in the judgment of the County is deemed the most
advantageous for the public and Collier County.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of any kind,
may be cause for rejection. In the event of default of the successful Consultant, or their refusal to
enter into the Collier County contract, the County reserves the right to accept the proposal of any
other Consultant or to re-advertise using the same or revised documentation, at its sole discretion.
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Exhibit Ill: Collier County Purchase Order Terms and Conditions
1. Offer sold hereunder shall transfer to the
This offer is subject to cancellation by the COUNTY at the time and place of
COUNTY without notice if not accepted by delivery; provided that risk of loss prior
VENDOR within fourteen (14) days of to actual receipt of the goods by the
issuance. COUNTY nonetheless remain with
VENDOR.
2. Acceptance and Confirmation b) No charges will be paid by the COUNTY
This Purchase Order (including all for packing, crating or cartage unless
documents attached to or referenced otherwise specifically stated in this
therein) constitutes the entire agreement Purchase Order. Unless otherwise
between the parties, unless otherwise provided in Purchase Order, no invoices
specifically noted by the COUNTY on the shall be issued nor payments made
face of this Purchase Order. Each delivery prior to delivery. Unless freight and
of goods and/or services received by the other charges are itemized, any
COUNTY from VENDOR shall be deemed to discount will be taken on the full amount
be upon the terms and conditions contained of invoice.
in this Purchase Order. c) All shipments of goods scheduled on the
same day via the same route must be
No additional terms may be added and consolidated. Each shipping container
Purchase Order may not be changed except must be consecutively numbered and
by written instrument executed by the marked to show this Purchase Order
COUNTY. VENDOR is deemed to be on number. The container and Purchase
notice that the COUNTY objects to any Order numbers must be indicated on bill
additional or different terms and conditions of lading. Packing slips must show
contained in any acknowledgment, invoice Purchase Order number and must be
or other communication from VENDOR, included on each package of less than
notwithstanding the COUNTY'S acceptance container load (LCL) shipments and/or
or payment for any delivery of goods and/or with each car load of equipment. The
services, or any similar act by VENDOR. COUNTY reserves the right to refuse or
return any shipment or equipment at
3. Inspection VENDOR'S expense that is not marked
All goods and/or services delivered with Purchase Order numbers.
hereunder shall be received subject to the VENDOR agrees to declare to the
COUNTY'S inspection and approval and carrier the value of any shipment made
payment therefore shall not constitute under this Purchase Order and the full
acceptance. All payments are subject to invoice value of such shipment.
adjustment for shortage or rejection. All d) All invoices must contain the Purchase
defective or nonconforming goods will be Order number and any other specific
returned pursuant to VENDOR'S instruction information as identified on the
at VENDOR'S expense. Purchase Order. Discounts of prompt
payment will be computed from the date
To the extent that a purchase order requires of receipt of goods or from date of
a series of performances by VENDOR, the receipt of invoices, whichever is later.
COUNTY prospectively reserves the right to Payment will be made upon receipt of a
cancel the entire remainder of the Purchase proper invoice and in compliance with
Order if goods and/or services provided Chapter 218, Fla. Stats., otherwise
early in the term of the Purchase Order are known as the "Local Government
non-conforming or otherwise rejected by the Prompt Payment Act," and, pursuant to
COUNTY. the Board of County Commissioners
4. Shipping and Invoices Purchasing Policy.
a) All goods are FOB destination and must
be suitably packed and prepared to 5. Time Is Of the Essence
secure the lowest transportation rates Time for delivery of goods or performance of
and to comply with all carrier services under this Purchase Order is of the
regulations. Risk of loss of any goods essence. Failure of VENDOR to meet
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delivery schedules or deliver within a Labor Standards Act, as well as any law or
n reasonable time, as interpreted by the regulation noted on the face of the Purchase
COUNTY in its sole judgment, shall entitle Order.
the COUNTY to seek all remedies available
to it at law or in equity. VENDOR agrees to 9. Advertising
reimburse the COUNTY for any expenses No VENDOR providing goods and services
incurred in enforcing its rights. VENDOR to the COUNTY shall advertise the fact that
further agrees that undiscovered delivery of it has contracted with the COUNTY for
nonconforming goods and/or services is not goods and/or services, or appropriate or
a waiver of the COUNTY'S right to insist make use of the COUNTY'S name or other
upon further compliance with all identifying marks or property without the
specifications. prior written consent of the COUNTY'S
Purchasing Department.
6. Changes
The COUNTY may at any time and by 10. Indemnification
written notice make changes to drawings VENDOR shall indemnify and hold harmless
and specifications, shipping instructions, the COUNTY from any and all claims,
quantities and delivery schedules within the including claims of negligence, costs and
general scope of this Purchase Order. expenses, including but not limited to
Should any such change increase or attorneys' fees, arising from, caused by or
decrease the cost of, or the time required for related to the injury or death of any person
performance of the Purchase Order, an (including but not limited to employees and
equitable adjustment in the price and/or agents of VENDOR in the performance of
delivery schedule will be negotiated by the their duties or otherwise), or damage to
COUNTY and VENDOR. Notwithstanding property (including property of the COUNTY
the foregoing, VENDOR has an affirmative or other persons), which arise out of or are
obligation to give notice if the changes will incident to the goods and/or services to be
decrease costs. Any claims for adjustment provided hereunder.
by VENDOR must be made within thirty(30)
days from the date the change is ordered or 11. Warranty of Non-Infringement
within such additional period of time as may VENDOR represents and warrants that all
be agreed upon by the parties. goods sold or services performed under this
Purchase Order are: a) in compliance with
7. Warranties applicable laws; b) do not infringe any
VENDOR expressly warrants that the goods patent, trademark, copyright or trade secret;
and/or services covered by this Purchase and c)do not constitute unfair competition.
Order will conform to the specifications,
drawings, samples or other descriptions VENDOR shall indemnify and hold harmless
furnished or specified by the COUNTY, and the COUNTY from and against any and all
will be of satisfactory material and quality claims, including claims of negligence, costs
production, free from defects and sufficient and expense, including but not limited to
for the purpose intended. Goods shall be attorneys' fees, which arise from any claim,
delivered free from any security interest or suit or proceeding alleging that the
other lien, encumbrance or claim of any third COUNTY'S use of the goods and/or
party. These warranties shall survive services provided under this Purchase Order
inspection, acceptance, passage of title and are inconsistent with VENDOR'S
payment by the COUNTY. representations and warranties in section 11
(a).
8. Statutory Conformity
Goods and services provided pursuant to If any claim which arises from VENDOR'S
this Purchase Order, and their production breach of section 11 (a) has occurred, or is
and transportation shall conform to all likely to occur, VENDOR may, at the
applicable laws, including but not limited to COUNTY'S option, procure for the COUNTY
the Occupational Health and Safety Act, the the right to continue using the goods or
Federal Transportation Act and the Fair services, or replace or modify the goods or
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services so that they become non-infringing, this Purchase Order, VENDOR shall
(without any material degradation in immediately give notice thereof, including all
performance, quality, functionality or relevant information with respects to what
additional cost to the COUNTY). steps VENDOR is taking to complete
delivery of the goods and/or services to the
12. Insurance Requirements COUNTY.
The VENDOR, at its sole expense, shall
provide commercial insurance of such type 15. Assignment
and with such terms and limits as may be VENDOR may not assign this Purchase
reasonably associated with the Purchase Order, nor any money due or to become due
Order. Providing and maintaining adequate without the prior written consent of the
insurance coverage is a material obligation COUNTY. Any assignment made without
of the VENDOR. All insurance policies shall such consent shall be deemed void.
be executed through insurers authorized or
eligible to write policies in the State of 16. Taxes
Florida. Goods and services procured subject to this
Purchase Order are exempt from Florida
13. Compliance with Laws sales and use tax on real property, transient
In fulfilling the terms of this Purchase Order, rental property rented, tangible personal
VENDOR agrees that it will comply with all purchased or rented, or services purchased
federal, state, and local laws, rules, codes, (Florida Statutes, Chapter 212), and from
and ordinances that are applicable to the federal excise tax.
conduct of its business. By way of non-
exhaustive example, this shall include the 17. Annual Appropriations
American with Disabilities Act and all The COUNTY'S performance and obligation
prohibitions against discrimination on the to pay under this Purchase Order shall be
basis of race, religion, sex creed, national contingent upon an annual appropriation of
origin, handicap, marital status, or veterans' funds.
status. Further, VENDOR acknowledges
and without exception or stipulation shall be 18. Termination
fully responsible for complying with the This Purchase Order may be terminated at
provisions of the Immigration Reform and any time by the COUNTY upon 30 days
Control Act of 1986 as located at 8 U.S.C. prior written notice to the VENDOR. This
1324, et seq. and regulations relating Purchase Order may be terminated
thereto, as either may be amended. Failure immediately by the COUNTY for breach by
by the awarded firm(s) to comply with the VENDOR of the terms and conditions of this
laws referenced herein shall constitute a Purchase Order, provided that COUNTY has
breach of the award agreement and the provided VENDOR with notice of such
County shall have the discretion to breach and VENDOR has failed to cure
unilaterally terminate said agreement within 10 days of receipt of such notice.
immediately. Any breach of this provision
may be regarded by the COUNTY as a 19. General
material and substantial breach of the a) This Purchase Order shall be governed
contract arising from this Purchase Order. by the laws of the State of Florida. The
venue for any action brought to
14. Force Majeure specifically enforce any of the terms and
Neither the COUNTY nor VENDOR shall be conditions of this Purchase Order shall
responsible for any delay or failure in be the Twentieth Judicial Circuit in and
performance resulting from any cause for Collier County, Florida
beyond their control, including, but without b) Failure of the COUNTY to act
limitation to war, strikes, civil disturbances immediately in response to a breach of
and acts of nature. When VENDOR has this Purchase Order by VENDOR shall
knowledge of any actual or potential force not constitute a waiver of breach.
majeure or other conditions which will delay Waiver of the COUNTY by any default
or threatens to delay timely performance of by VENDOR hereunder shall not be
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deemed a waiver of any subsequent Expenses for Public Officers, employees
default by VENDOR. and authorized persons.
c) All notices under this Purchase Order e) In the event of any conflict between or
shall be sent to the respective among the terms of any Contract
addresses on the face page by certified Documents related to this Purchase
mail, return receipt requested, by Order, the terms of the Contract
overnight courier service, or by personal Documents shall take precedence over
delivery and will be deemed effective the terms of the Purchase Order. To the
upon receipt. Postage, delivery and extent any terms and /or conditions of
other charges shall be paid by the this Purchase Order duplicate or overlap
sender. A party may change its address the Terms and Conditions of the
for notice by written notice complying Contract Documents, the provisions of
with the requirements of this section. the Terms and/or Conditions that are
d) The Vendor agrees to reimbursement of most favorable to the County and/or
any travel expenses that may be provide the greatest protection to the
associated with this Purchase Order in County shall govern.
accordance with Florida Statute Chapter
112.061, Per Diem and Travel
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Exhibit IV: Additional Terms and Conditions for RFP 6/10/2014 16.E.11.
1. Insurance and Bonding Requirements
The Consultant shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Consultant waive against each other and the County's separate Consultants,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Consultant and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Consultants, Design Consultants and Subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Consultant under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.The "Certificate
Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Consultant must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory
evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be
Consultant's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Consultant. The Consultant shall
also notify the County, in a like manner, within twenty-four(24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant
from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant
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hereunder, Consultant shall immediately take steps to have the aggregate limit reins-6/10/2014 16.E.11.
extent permitted under such policy.
Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s)
and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County
for such costs within thirty(30) days after demand, the County has the right to offset these costs from
any amount due Consultant under this Agreement or any other agreement between the County and
Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision
of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any
of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the
Consultant to provide the County with such renewal certificate(s) shall be considered justification for the
County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful Consultant extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful Consultant.
3. Additional Items and/or Services
Additional items and/or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
^ 4. County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Consultant's facilities/project site
during and after each work assignment the Consultant is performing.
5. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract
is available upon request. The County will not be obligated to sign any contracts, maintenance and/or
service agreements or other documents provided by the Consultant.
6. Public Records Compliance
The Vendor/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including
specifically those contractual requirements at F.S. § 119.0701(2) (a)-(d) and (3)), ordinances, codes,
rules, regulations and requirements of any governmental agencies.
7. Contract Purchase Orders
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V V. 1 VMIV
period, but does not guarantee any minimum or maximum services to be ordered during the period
specified from any given firm. Purchase Order service assignments shall be at the sole discretion of the
County.
Should any project that is active on a purchase order extend past the contract termination date, that purcha:
order will be active and extended as necessary until completion of such project.
8. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapcierk&,,collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services as
part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard —payment by purchasing card. Collier County's Purchasing Card Program is supported by
standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules
for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of using
the County's credit card for transactions relating to this solicitation. The County will entertain bids
clearly stating pricing for standard payment methods. An additional separate discounted price for
traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional
Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for that
prior month. Services beyond sixty (60) days from current monthly invoice will not be considered for
payment without prior approval from the Project manager. All invoices should be submitted within the
fiscal year the work was performed. (County's fiscal year is October 1 - September 30.) Invoices
submitted after the close of the fiscal year will not be accepted (or processed for payment) unless
specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
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payment under the legal doctrine of"laches" as untimely submitted. Time shall be c. 6/10/2014 16.E.11.
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or other
fees)to Collier County and the contractor has not satisfied nor made arrangement to satisfy these
debts, the County reserves the right to off-set the amount owed to the County by applying the amount
owed to the vendor or contractor for services performed of for materials delivered in association with a
contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act."
Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
9. Environmental Health and Safety
All Consultants and Sub Consultants performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub
Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Consultant's work operations. This
provision is non-negotiable by any department and/or Consultant.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
10. Licenses
The Consultant is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is
properly licensed to perform the activities or work included in the contract documents. Failure on
the part of any Consultant to submit the required documentation may be grounds to deem
Consultant non-responsive. A Consultant, with an office within Collier County is also required to have
an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain "active" in Collier County
If you have questions regarding professional licenses contact the Contractor Licensing, Community
Development and Environmental Services at (239) 252-2431, 252-2432 or 252-2909. Questions
regarding required occupational licenses, please contact the Tax Collector's Office at (239) 252-2477.
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Purchase Orders: The Consultant/ContractorNendor agrees that any Purchase Order that extends
beyond the expiration date of this solicitation will survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Purchase Order.
12. Principals/Collusion
By submission of this Proposal the undersigned, as Consultant, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
13. Relation of County
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
14. Termination
Should the Consultant be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole
judge of non-performance.
15. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference to
this Proposal, with the exception of the Procurement Director or his designee(s). Failure to abide by this
provision may serve as grounds for disqualification for award of this contract to the firm.
16. Certificate of Authority to Conduct Business in the State of Florida(Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a
certificate of authority (www.sunbiz.orq/search.html) prior to execution of a contract. A copy of the
document may be submitted with the solicitation response and the document number shall be identified.
Firms who do not provide the certificate of authority at the time of response shall be required to provide
same within five (5) days upon notification of selection for award. If the firm cannot provide the document
within the referenced timeframe, the County reserves the right to award to another firm.
17. Single Proposal
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
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primary or as part of a partnership or joint venture submitting as primary may not th€.,6/10/2014 16.E.11.
P rY P P P 1 9 P rY Y
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
consultant to any other firm or firms submitting under the same RFP. All submittals in violation of this
requirement will be deemed non-responsive and rejected from further consideration.
18. Protest Procedures
Any prospective vendor/proposer who desires to protest any aspect(s) or provision(s) of the solicitation
(including the form of the solicitation documents or procedures) shall file their protest with the
Procurement Director prior to the time of the bid opening strictly in accordance with the County's then
current purchasing ordinance and policies.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and
Thursdays. Any actual or prospective respondent who desires to formally protest the recommended
contract award must file a notice of intent to protest with the Procurement Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest
Policy" is available at the office of the Procurement Director.
19. Public Entity Crime
A person or affiliate who has been placed on the convicted Consultant list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for
the construction or repair of a public building or public work; may not submit bids, proposals, or replies
on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY
TWO for a period of 36 months following the date of being placed on the convicted Consultant list.
20. Security and Background Checks
If required, Consultant/Vendor/Contractor/ Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for all
employees that shall provide services to the County under this Agreement. This may include, but not be
limited to, checking federal, state and local law enforcement records, including a state and FBI fingerprint
check, credit reports, education, residence and employment verifications and other related records.
Contractor shall be required to maintain records on each employee and make them available to the
County for at least four(4) years.
21. Conflict of Interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
document. Disclosure of any potential or actual conflict of interest is subject to County staff review and
does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify
and or preclude conflict of interest situations during contract selection and execution.
22. Prohibition of Gifts to County Employees
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No organization or individual shall offer or give, either directly or indirectly, any favor,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, the current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
individual, firm, and/or any employee of the firm from contact with County staff for a specified period of
time; b. Prohibition by the individual and/or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any contract held by the individual and/or firm for cause.
23. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based
means of verifying employment eligibility of workers in the United States; it is not a substitute for any
other employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (RFP) including professional services and construction
services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Consultants/ Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the Consultant's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the
fully executed E-Verify Memorandum of Understanding for the company. Consultants are also required
to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply n
with the E-Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder/Consultant does not comply with providing the acceptable E-Verify evidence and the
executed affidavit the bidder's/Consultant's proposal may be deemed non-responsive.
Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify) program
visit the following website: http://www.dhs.00v/E-Verify. It shall be the Consultant's responsibility to
familiarize themselves with all rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with
the provisions contained within this affidavit. Failure by the awarded firm(s)to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement immediately.
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Ctr Coy
Administrative Services Division
/• Purchasing
Attachment 1: Consultant's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants not
wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the
reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page,
or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
We are not responding to CCNA Solicitation 14-6279 P25 Radio Consulting Services for the following
reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
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Ater County
Administrative Se Division
Purchasing • ■,
Attachment 2: Consultant Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and
return with your Proposal.
Consultant should check off each of the following items as the necessary action is completed:
❑ The Proposal has been signed.
❑ All applicable forms have been signed and included, along with licenses to complete the requirements
of the project.
❑ Any addenda have been signed and included.
❑ The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Joanne Markiewicz, Procurement Director
CCNA Solicitation: 14-6279 P25 Radio Consulting Services
❑ The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due
Date.
❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
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Cr County
Acirriristative Sew Division
Purchasing
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to
the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity(financial, contractual, organizational, or otherwise)which relates to the proposed work;
and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully
disclosed.
Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the
Procurement Director, or designee, if any actual or potential conflict of interest arises during the contract
and/or project duration.
Firm:
Signature and Date:
Print Name
Title of Signatory
State of
County of
SUBSCRIBED AND SWORN to before me this day of
20
by , who is personally known to me to be the
for the Firm, OR who produced the following identification
•
Notary Public
My Commission Expires
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��,la z!T County
Adrrinistabve Services Division
Purchasing
Attachment 4: Consultant Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: 14-6279 P25 Radio Consulting Services
Dear Commissioners:
The undersigned, as Consultant declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of all
requirements to which the proposal pertains. The Consultant states that the proposal is based upon the
proposal documents listed by the above referenced CCNA Solicitation.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
200 in the County of , in the State of
n
Firm's Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax
Identification Number
CCR # or CAGE
Code
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
n
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Additional Contact Information 6/10/2014 16.E.11.
Send payments to:
(required if different from above) Company name used as payee
Contact name:
Title:
Address:
City, State,ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State,ZIP
Telephone:
Email:
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CAr Cry
Administrative services Division
Purchasing
Attachment 5: Immigration Affidavit Certification
CCNA Solicitation: 14-6279 P25 Radio Consulting Services
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid(ITB's)and Request for Proposals(RFP) submittals. Further, Consultants/ Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of
the submission of the Consultant's/bidder's proposal. Acceptable evidence consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of
Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the
E-Verify program may deem the Consultant/Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act("INA").
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A(e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding
with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated
by the Department of Homeland Security in partnership with the Social Security Administration at the time of
submission of the Consultant's/ Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of
20_, by
who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein,the truth and accuracy of
this affidavit to interrogatories hereinafter made.
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Colt county
Administrative Servioes Division
Purchasmg
Attachment 6: Consultant Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County(including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
_Individual/Sole Proprietor _Corporation _Partnership
_Tax Exempt (Federal income tax-exempt entity _Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c)3) Enter the tax classification
(D =Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Consultants who do not have a TIN, will be required to provide a social security number prior to an award of the
contract.)
4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to
my knowledge.
Signature Date
Title Phone Number
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Ter County
Administrative Services Division
Purchasing
Attachment 7: Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $500.000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability(Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the
ContractorNendor/Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys'fees and
paralegals'fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the ContractorNendor/Consultant or anyone
employed or utilized by the Contractor/Vendor/Consultant in the performance
of this Agreement. This indemnification obligation shall not be construed to
negate, abridge or reduce any other rights or remedies which otherwise may
be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence
of Collier County.
4. Automobile Liability $ 1,000,000 Each Occurrence; Bodily Injury&Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. ❑ Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage(Jones Act)shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
® Professional Liability $1,000,000 per claim and
$1,000,000in the aggregate
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• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of$200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100%of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as"A-" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5%of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Consultant shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project description,
or must read: For any and all work performed on behalf of Collier County.
11. ®Thirty (30) Days Cancellation Notice required.
Consultant's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm Date
Consultant
Signature
Print Name
Insurance Agency
Agent Name Telephone Number
RFP CCNA Template_04152014
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