Agenda 06/10/2014 Item #16A19 6/10/2014 16.A.19.
EXECUTIVE SUMMARY
Recommendation to approve Category "A" Tourist Development Council Grant applications from
the City of Naples,the City of Marco Island and Collier County for FY-2014/2015 in the amount of
$5,659,971; authorize the Chairman to sign grant agreements following County Attorney's
approval; approve the 10-year capital planning document for Fund 195-Beach Renourishment and
make a finding that these expenditures will promote tourism.
OBJECTIVE: To obtain approval of Category "A" Tourist Development Fund 195 Grant
application requests for 2014/2015 in the'amount of$5,659,971 and companion FY 2015 10-year
capital planning document.
CONSIDERATIONS:
Category"A"Tourist Development Council Grant applications
To review and approved the received TDC Category"A" Grant Applications as follows:
FY2014/2015 FY 2013/2014
PROJECT/DESCRIPTION: REQUESTED REQUESTED
1. Regulatory and Permit Compliance
Sea Turtle Protection Program-Collier County $160,000 $160,000
PTh Beach Tilling—Collier county-80171 $40,000 $40,000
Physical Beach Monitoring—(Vanderbilt,Clam Pass Beach, $200,000 $206,000
Park Shore,Naples and Marco South)—90536
Physical Pass Monitoring (Wiggins, Clam,Doctors)-90536 76,000 $0
Biological Monitoring(Vanderbilt,Clam Pass Beach,Park $150,000 $0
Shore,Naples and Marco South)—90061
Shorebird Monitoring(Vanderbilt,Clam Pass Beach,Park $10,000 $0
Shore,Naples and Marco South)-90033
SUB-TOTAL $636,000 $406,000
2. Projects
Engineering— 15 Year Multi-Use Beach Renourishment $110,000
Permit—80096
Engineer/NTP—Naples Beach Renourish(TS Debbie Plus)— $75,000
80166
Construction-Naples Beach Renourish(TS Debbie Plus)— $2,425,000
90038
Engineer/Permit—Doctors Pass South Jetty Rebuild &New $150,000
Erosion Control Structure—90029
Engineer/NTP Marco South Renourishment(TS Debbie)— $75,000
80166
Engineering/Permit/Modeling- Sand Mining North Marco $185,000
Beach—90037
Collier County Beach Renourishment $15,000,000
Packet Page-978-
6/10/2014 16.A.19.
SUB-TOTAL $3,020,000 $15,000,000
3. Beach Maintenance
Beach Maintenance—Collier County/Marco Island—90533 $250,600 $167,000
Naples Pier Annualized Repair&Maintenance—City of $692,449 $200,000
Naples (Category D funded by Fund 195)- 90096
Beach Maintenance—City of Naples—90527 $160,922 $132,945
Vegetation Repairs/Exotic Removal—County Wide—90044 $75,000 $ 75,000
SUB-TOTAL $1,178,971 $574,945
4. Administration
Project Management and Administration $520,000 $517,548
Indirect Administration Cost $90,000 $ 46,100
Department Rent $10,000 $ 10,000
Division Fiscal Support $60,000 $ 70,000
Tax Collector Fee's (2.5%) $145,000 $125,000
SUB-TOTAL $825,000 $768,648
TOTAL GRANTS $5,659,971 $16,749,593
Regulatory and Permit Compliance:
All these items are required by FDEP permit, required by law or required to maintain critical
programs between required permit activities. Approval is recommended.
Planned Projects: Projects required to maintain the beaches, inlets and the engineering and
permitting required to support construction. Approval is recommended.
Beach Maintenance: Exceptional beach experience for our residents and visitors has been at the
heart of our success in the past. These items are required to maintain that experience. Approval is
recommended.
Administration: This item funds County staff to manage the projects, maintain the beaches,
administer the program. It includes the Manager, an Office Manager/Accountant, a Field
Supervisor/Project Manager, and two equipment operators to clean and maintain the County and
Marco Beaches ($520,000). It also includes Administrative Indirect Fees required for
administrative functions like purchasing, information technology, motor pool and human
resources ($90,000), current rent ($10,000), and division fiscal support ($60,000). Charges for
the Tax Collector are also included ($145,000). Approval is recommended.
The item for the City of Naples Pier Repair will require an amendment to the Tourist
Development Tax Ordinance No. 92-60, as amended. This amendment requires a supermajority
vote of the BCC.
Packet Page-979-
6/10/2014 16.A.19.
FY 2015 10-year Capital Planning Document
A 10-year capital planning document has been developed jointly by Collier County staff to
identify and balance long-term capital requirements/expenses and revenues received from the
tourist development tax Fund 195 for beach renourishment and pass maintenance.
This document is strictly used for planning. All grant requests and expenditure requests will be
reviewed and approved by the Coastal Advisory Committee, the Tourist Development Council,
and the Board of County Commissioners.
Additionally, the Florida Department of Environmental Protection (FDEP) Local Government
Funding Request (LGFR) program requires that a 10-year planning document be utilized and
approved for all municipalities seeking cost-share funding for Beach Management projects.
Approval of this document for planning purposes satisfies the intent of this program.
FISCAL IMPACT: The Fiscal Year 2014/2015 proposed Beach Renourishment Fund 195
budget appropriates funding for these grant applications. The source of funds is Category "A"
Tourist Development Tax dollars.
GROWTH MANAGEMENT IMPACT: There is no impact to the growth management plan
related to this action.
ADVISORY COMMITTEE RECOMMENDATIONS: At the April 10, 2014 CAC meeting
all grant request items were approved unanimously by a 9 to 0 vote. At the April 28, 2014
Tourist Development Council (TDC) meeting all grant request items were approved
unanimously by a 7 to 0 vote.
At the April 28, 2014 TDC meeting, the 10-year capital plan for Fund 195 was recommended for
approval by a 6 to 1 vote. At the April 10, 2014 CAC meeting,the 10-year capital plan for Fund
195 was reviewed and approved in principle. Since this was a conceptual planning document, a
vote by the CAC was not taken.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and
requires majority vote for approval. —CMG
RECOMMENDATION: Recommendation to approve Category "A" Tourist Development
Council Grant applications from the City of Naples, the City of Marco Island and Collier County
for FY-2014/2015 in the amount of $5,659,971; Authorize the Chairman to sign grant
agreements following County Attorney's approval; Approve the 10-year capital planning
document for Fund 195-Beach Renourishment and Pass Maintenance and make a finding that
these expenditures will promote tourism.
Prepared by: J. Gary McAlpin, P.E., Manager, Coastal Zone Management Department
Attachments: A) Agreement; B) FY 2015 10-year capital planning document
C) Grant Applications http://www.colliergov.net/ftp/AgendaMay2714/GrowthMgmt/VIII-
3 Backup Grants Final.pdf
Packet Page-980-
6/10/2014 16.A.19.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.19.
Item Summary: Recommendation to approve Category "A"Tourist Development Council
Grant applications from the City of Naples,the City of Marco Island and Collier County for FY-
2014/2015 in the amount of$5,659,971; authorize the Chairman to sign grant agreements
following County Attorney's approval; approve the 10-year capital planning document for Fund
195-Beach Renourishment and make a finding that these expenditures will promote tourism.
Meeting Date: 6/10/2014
Prepared By
Name: HambrightGail
Title: Accountant, Coastal Zone Management
4/30/2014 9:52:38 AM
Submitted by
Title: Accountant, Coastal Zone Management
Name: HambrightGail
4/30/2014 9:52:39 AM
Approved By
Name: McAlpinGary
Title: Manager-Coastal Management Programs, Coastal Zone Management
Date: 5/7/2014 11:28:44 AM
Name: Tara Castillo
Title: Management/Budget Analyst,Road Maintenance
Date: 5/7/2014 1:38:00 PM
Name: LorenzWilliam
Title: Director-CDES Engineering Services,Comprehensive Planning
Date: 5/9/2014 9:16:05 AM
Name: KearnsAllison
Title: Manager Financial &Operational Support,Transportation Administration
Packet Page-981-
6/10/2014 16.A.19.
Date: 5/9/2014 12:58:09 PM
Name: PuigJudy
Title: Operations Analyst,Community Development&Environmental Services
Date: 5/9/2014 1:51:25 PM
Name: MarcellaJeanne
Title: Executive Secretary,Transportation Planning
Date: 5/12/2014 8:49:50 AM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 5/12/2014 11:40:49 AM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 5/12/2014 11:40:58 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior, Grants Management Office
Date: 5/12/2014 12:13:05 PM
Name: FinnEd n
Title: Management/Budget Analyst, Senior,Transportation Engineering&Construction Management
Date: 5/13/2014 3:22:02 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/14/2014 4:09:01 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 5/29/2014 10:09:16 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/29/2014 3:37:23 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 5/29/2014 4:20:57 PM
Packet Page-982-
6/10/2014 16.A.19.
0"" e 8 8 •8 8 8 8 0 8 n a e O 8 • ° ° 8 O 8 0 08 ' 'O • O • O. O.8 8 m N • N . 1 1 u`5
n LL- 8 .• ° es 8 e � rii m 5 .; r � m 8 ° 88aam N 3E
G .�f'', .. tV - .. .- .- ., N m N _b P n N.C .5 NCI
-.. LL -. 8 8 8 O p 8 p p
p L N. ° O O O m 8 m O ° i7 ° • 8 F. ° °° O 8 § . F. . g , , g §. § S S • ° . ° p
N a n n
� " - -
b N m _ y b m 8 ° r N m :� n o88 ° gi.B
�:!- r N - N .- N y f_n
C a.
LL : $�
H € 8 . § 8 § . . g . . p § , 8 8 § , § E. �§b • §. • $ ° ° 888 8 m ° 1 .
Ca a N y 8 N b n b b N N O N N 8 N p ip 8 10 ii p N u. tV 4 P fl N N 'm
U 8
a
• 8 . , , , s 8 8 § . . g °8 . § a s , § § . $ . e. , sBS §.8s0 §p $ Qx §yD' c'
N p. d N ^ N 8 N ^ m H 8 .D r O N uO Ot W O. IY•
;L e- N a T N tV N : .6
a: a,
• 8 8 O , 8 „ 8 8 , 8 8 8 , 8 8 s • 8 , s $ 8k88 s O 1 O a
Oy N N r v°i m pmp O 8 a O mOm Cppl 7
1L G.. .o N IV ti r Q
D. $
a
• 8 § . § . , 8 , . 88 • § § . °s 8 . E . 8 • e8 °8s m8 ° 8;s
a c 8 3 8 2 8 N■ N 8F8X mS El g
LL
D. E
a 8 8 8 8 8 S 8 0 • 8 8 8 8 8. _•
N O 8 88 N .88288888 8 7, ° e 8 cV.01 m ID ^ ti >
LL N - » .
LL C. ^ N 'I.N. 2
a �
m
E 8 8 8 8 8 8 8 8 8 8 8 8 , 8 , 8 , 8888 88 8 al§' a,
Q e y 8 55 N G O 8 g R N b Cb N !� t-
6.4 LLB. 6,_
r� n r E",.8, 2 0 O O N m .0 �m
n M b b G
LL e N
in
V
.0• } t o . . 8 s s s s e 8 g . °s , 8 , 8 , �s ig
o €` n b° n °m n m d o o r o�app of o n
3 ` c.„,LL' O y N N n m O O N p N b r O
0 > :0 N .i N .'- N g d
f� LL
,+�' a o 0 0 0 0 0 0 0 ° o o g
c a m E, S. • . • 88 • 8. 8 o 8 • 8 8 N • 8 $ 8 , 8 • s § 8888 8 0 qq pp g $;�8
4 8 m �. m g N b 2 8 2 :2 N N - 8 E P° N O Q m 8 8 3
v E ° _ N ,; T N i,N
C V U. e a 5
CD d
.0 C € 8 § • . § § . °s . °s °s • § o 8 § 8 °8 . °8 8 8 , E. . E. . o E E E. E E 8 R' 71 i
y 0 o O 8 ° r2 .7 N N 8 2 8 °° ° 888 '8y ° ci rr N 8
. . T N LL. .- - N N �- � � O N�( m m -.
O d LL e N b ' .N
C . 6 I o
5° • °
0' d v m . 8 o ° o , 8 8 • S 8 . e , g , . . 8”d § ag . g . §
u▪ -a o m y am y 79- ‘,..4 _ . m ° Q E F i _ a m
a
C m
V st)00 o • § 8 S o 8 , $ , i a 8 . ° 8 5 8 8 , 8 , 8I4 m
G a ° N M d ° m y - N N .- .- N m - N h 8 N 0 - m d ° ti
F. N y'O. ri 7_m 'I:�:
LL d m. cc
o.'"'
c €
c .6 < E
.P• o -r 8 o $ a m c
1
$
=
I c v 8 .rc 0 4 Z E a ma T> y 1
N
c 8 :°, ,..°- c m a E 2 o n � c d 9' E 2' < 1 m E 0 U i ''="' = - E _. P• a - w a 3. EL E i - ¢ w
, =2 "." 2 ,-, w
c z � r t w 3 .9 'g o o ° a a m w m _ ° 2 m m o S
a c w ry c S m v c o w m d y ° m y 1 al
.t' . N _ o 1 a s w; a s C' a t mm -a .
v m 8 5 d a " zE a a g t t o ' a B u d „ " ■ 8
O s i o 4 m 9 - u r m y > m m u v 8 o m _ = ao ¢
.I J
I f $ . = € g o m $ e g i a ; g p i i 4 s -g -- p2 g
rc o -6—E °
�� a a e a ag a a < -e' a `�sim � � oS 98j g
o. ":, -; ' '' '13E& °' "' ° 71 m F v
y
7.5 D w Ip ' o ° .- , N N dg N N a� 0� ., v, $ E b 4 „ -4. 5. `-'-' %--- ; 45, 3 N
e z en $ 8 8 8 8 W = 83 8 0 R 8 u8 8 8 2 Z Z a u 1 E E g � -,I,. 8
aeem � v n g � o' 9
W K u U U K K 0 1- 4= r- ',-
Packet Page-983-
6/10/2014 16.A.19.
F.° gl g § 8N g
��o LLB o a2 88 c
a w n �
IL
up N N O - ' '"O .3
V Y A ,3- ' q N N N
r
w'48 8S 8 8.
N
;.-4 LL .4 8a, 8 $ N n
a. a
8
°0 8 0 0 0 ¢
05 t n
0. 2 c.
o g $ e
: m N 8 8
zz o-
It si
a a
. %"'E 00 0 .g
L' p s..3 0m 8 4 • .r _
N C I 8 0
N p -
•,'.... G. N N N LL
IL G
A i
w w g g 8 , §A
O u 8 m .NN.
LL: e N N: N
a p
•m. F ', O P O
a 8
Li t a' N N N
m
V`. a
>- 1,
a k'8 g • g' 0g
C lL o' p " m o m T-_,.
a`��
� Wj. LL G
F,', N N
2
co Iii g C
❑. ❑ iID N . . . 5 N . 0 , N N
V E N oa a' $ E
-• * e mN N 8 s
d n. a i . a
H c SO € § 8 os s
o a:' o z 8 m E
.i r+ N. LL 0 .0 w`
V G ��. N v N ::N Y
0 Q
"- 4. a $ + g . o . ' . S 8 . 8 8 8 m al
LI c o r
d 8 LL. u. N N U
u.
U C g g N E 8ma
s U o' sr a
1- 0 N 6 7 >' N N m U
LL Q al 4, m
ter
qF
h
i m
E
E
34 N
r
O< ".'4 m
u
a
C a w
U
ca
¢ c
'Si'.i Z' 2 d N X m
N m 0 U e � E m W E
E '' 1 .1E E g 14 o IflHI !AHI
LL U
Packet Page-984-
6/10/2014 16.A.19.
2014 TOURISM AGREEMENT BETWEEN COLLIER COUNTY
AND THE CITY OF NAPLES FOR FY 15 CATEGORY "A"
CITY OF NAPLES PROJECTS.
THIS AGREEMENT is made and entered into this day of
2014, by and between the City of Naples, hereinafter referred to as "GRANTEE" and Collier
County, a political subdivision of the State of Florida,hereinafter referred to as "COUNTY".
RECITALS:
WHEREAS, CITY submitted applications for Category "A" Tourist Development Tax
Funds in the aggregate amount of eight hundred fifty-three thousand three hundred seventy-one
dollars ($853,371.00) for the City of Naples Projects for fiscal year 2014-2015, as described in
Exhibit "A" and attachments A-1 Beach Maintenance and A-2 Naples Pier. This approval
authorizes eight hundred fifty-three thousand three hundred seventy-one dollars ($853,371.00) to
this Agreement(the "Projects"); and
WHEREAS, this Agreement specifically authorizes the City to carry forward the
$200,000 funding awarded in the FY 2013/2014 Grant Agreement to be added to the City's
request for FY 2014/2015 bringing the total award for the City of Naples Pier Major Renovation
to $892,000; and
WHEREAS, the Board of County Commissioners desires to fund the Projects as serving
valid and worthwhile public purposes and finds that these project expenditures promote tourism.
NOW, THEREFORE, BASED UPON THE MUTUAL COVENANTS AND PREMISES
(DI
PROVIDED HEREIN AND OTHER VALUABLE CONSIDERATION, IT IS MUTUALLY
AGREED AS FOLLOWS:
1. SCOPE OF WORK. GRANTEE prepared detailed applications and proposals outlining
the Project to be accomplished, along with a project budget, as part of the grant application
Packet Page-985-
6/10/2014 16.A.19.
process, hereinafter referred to as "Proposals," attached as Exhibits "A-1 and A-2". GRANTEE
shall provide the project activities outlined in the Proposal within the budgeted amounts provided
in the Proposal. GRANTEE shall not be reimbursed for any expenditures not included in the
Proposal nor be reimbursed for amounts in excess of those provided in the Proposal unless an
amendment to this Agreement is entered into by GRANTEE and COUNTY.
2. PAYMENT AND REIMBURSEMENT. The aggregate maximum reimbursement under
this Agreement shall be eight hundred fifty-three thousand three hundred seventy-one dollars
($853,371.00). The GRANTEE is authorized to use an additional $200,000 for the major
renovation of the Naples Pier as awarded in the 2013/2014 Grant Agreement. This brings this
year's total grant award to $1,053,371. GRANTEE shall be paid in accordance with the fiscal
procedures of COUNTY upon submittal of invoices and upon verification that the services
described in the invoice are completed or that goods have been received.
2.1 GRANTEE shall determine that the goods and services have been properly provided
and shall submit invoices to the County Manager or his designee. The County Manager, or his
designee, shall determine that the invoice payments are authorized and the goods or services
covered by such invoice have been provided or performed in accordance with such authorization.
The budget for each project, attached as Exhibit "A," shall constitute authorization of the
expenditure described in the invoices provided that such expenditure is made in accordance with
this Agreement.
2.2 Each invoice submitted by GRANTEE shall be itemized in sufficient detail for audit
thereof and shall be supported by copies of corresponding vendor invoices and proof of receipt
of goods or performance of the services invoiced. GRANTEE shall certify in writing that all
subcontractors and vendors have been paid for work and materials from previous payments
2
Packet Page-986-
6/10/2014 16.A.19.
received prior to receipt of any further payments. COUNTY shall not pay GRANTEE until the
Clerk of the Board of County Commissioners pre-audits payment invoices in accordance with
the law.
2.3 GRANTEE shall be paid for its actual cost not to exceed the maximum amount
budgeted pursuant to the attached Exhibit "A".
3. ELIGIBLE EXPENDITURES. Only eligible expenditures described in Proposals will
be paid by COUNTY. Any expenditures paid by COUNTY which are later deemed to be
ineligible expenditures shall be repaid to COUNTY within thirty (30) days of COUNTY'S
written request to repay said funds. COUNTY may request repayment of funds for a period of
up to one (1)year after termination of this Agreement or any extension or renewal thereof.
4. PAYMENT REQUESTS. Payment requests for interim draws and final payment must
be submitted to the County in the form of the Request for Funds form attached to this Agreement
as Exhibit "B". All payments are on a reimbursement basis only after proof of paid invoices are
presented to the County. County may withhold any interim draw for failure to provide the
interim status report, and County shall withhold final payment until receipt of the final status
report or other final report acceptable to County. All invoices and requests for payment
including the final payment must be received within ninety (90) days of termination of this
Agreement. Any invoices and requests for payment not received in this time frame shall be
returned to the Grantee and rejected for payment.
5. INSURANCE. GRANTEE is required to submit a Certificate of Insurance naming
Collier County, and its Board of County Commissioners and the Tourist Development Council as
additionally insured. The insurance coverages identified in the Certificate of Insurance shall be
maintained without interruption from the date of commencement of the Projects until the date of
completion of all Projects required hereunder or as specified in this Agreement, whichever is
longer. The Certificate of Insurance shall be issued by a company licensed in the State of Florida,
3 Cq
Packet Page-987-
6/10/2014 16.A.19.
with a current A. M. Best financial rating of"Class VI" or higher, and provide General Liability
Insurance for no less than the following amounts:
Bodily Injury Liability- $300,000 each claim per person
Property Damage Liability- $300,000 each claim per person
Personal Injury Liability- $300,000 each claim per person
Worker's Compensation and Employer's Liability—Statutory
The Certificate of Insurance must be delivered to the County Manager, or his designee, within
ten (10) days of execution of this Agreement by COUNTY. GRANTEE shall not commence
activities which are to be funded pursuant to this Agreement until COUNTY has received the
Certificate of Insurance.
6. CHOICE OF VENDORS AND FAIR DEALING. GRANTEE may select vendors or
Ii
subcontractors to provide services as described in Proposal. COUNTY shall not be responsible
for paying vendors and shall not be involved in the selection of subcontractors or vendors.
GRANTEE agrees to disclose any relationship between GRANTEE and subcontractors and/or
vendors, including, but not limited to, similar or related employees, agents, officers, directors
and/or shareholders. COUNTY may, in its discretion, object to the reasonableness of the
expenditures and require repayment if invoices have been paid under this Agreement for
unreasonable expenditures. The reasonableness of the expenditures shall be based on industry
standards.
7. INDEMNIFICATION. To the extent permitted by law, GRANTEE shall hold harmless
and defend COUNTY, and its agents and employees, from any and all suits and actions including
attorney's fees and all costs of litigation and judgments of any name and description arising out
of or incidental to the performance of this Agreement or work performed thereunder. This
provision shall also pertain to any claims brought against the COUNTY by any employee of the
4 Cq
Packet Page-988-
6/10/2014 16.A.19.
named GRANTEE, any subcontractor, or anyone directly or indirectly employed or authorized to
perform work by any of them. GRANTEE'S obligation under this provision shall not be limited
in any way by the agreed upon Agreement price as shown in this Agreement or GRANTEE'S
limit of, or lack of, sufficient insurance protection.
8. NOTICES. All notices from COUNTY to GRANTEE shall be in writing and deemed
duly served if mailed by registered or certified mail to GRANTEE at the following address:
A. William Moss,Naples City Manager
City of Naples
735 Eighth Street South
Naples, Florida 34102
All notices from GRANTEE to COUNTY shall be in writing and deemed duly served if mailed
by registered or certified mail to COUNTY at the following address:
Gary McAlpin, Director
Coastal Zone Management
Collier County Government
2800 N. Horseshoe Drive
Naples, Florida 34104
GRANTEE and COUNTY may change their above mailing address at any time upon giving the
other party written notification pursuant to this section.
9. NO PARTNERSHIP. Nothing herein contained shall be construed as creating a
partnership between COUNTY and GRANTEE, or its vendor or subcontractor, or to constitute
GRANTEE, or its vendor or subcontractor, as an agent or employee of COUNTY.
10. TERMINATION. COUNTY or GRANTEE may cancel this Agreement with or without
cause by giving thirty (30) days advance written notice of such termination pursuant to Section 8
and specifying the effective date of termination. If COUNTY terminates this Agreement,
COUNTY will pay GRANTEE for all expenditures incurred, or contractual obligations incurred
5 c�
Packet Page-989-
6/10/2014 16.A.19.
with subcontractors and vendors, by GRANTEE up to the effective date of the termination so
long as such expenses are eligible.
11. GENERAL ACCOUNTING. GRANTEE is required to maintain complete and accurate
accounting records and keep tourism tourist development tax funds in a separate checking
account. All revenue related to the Agreement should be recorded, and all expenditures must be
incurred within the terms of this Agreement.
12. AVAILABILITY OF RECORDS. GRANTEE shall maintain records, books, documents,
papers and financial information pertaining to work performed under this Agreement.
GRANTEE agrees that COUNTY, or any of its duly authorized representatives, shall, until the
expiration of three (3) years after final payment under this Agreement, have access to, and the
right to examine and photocopy any pertinent books, documents, papers, and records of
GRANTEE involving transactions related to this Agreement.
n
13. AVAILABILITY OF FUNDS: This agreement is subject to the availability of Tourist
Development Tax revenues. If for any reason tourist tax funds are not available to fund all or
part of this agreement, the COUNTY may upon written notice, at any time during the terms of
this agreement, and at its sole discretion, reduce or eliminate funding under this agreement. This
Agreement is also subject to the Board of County Commissioners amending the Tourist
Development Tax Ordinance No. 92-60, as amended, with a super majority vote to authorize the
allocation of funds for major renovation of the Naples Pier.
14. PROHIBITION OF ASSIGNMENT. GRANTEE shall not assign, convey, or transfer in
whole or in part its interest in this Agreement without the prior written consent of COUNTY.
6
cy
Packet Page-990-
6/10/2014 16.A.19.
15. TERM. This Agreement shall become effective on October 1, 2013, and shall remain
effective until ninety (90) days after completion of the Project described in Exhibit "A", but no
later than September 30, 2015.
16. AMENDMENTS. This Agreement may only be amended in writing by mutual agreement
of the parties and after recommendation by the Tourist Development Council.
17. REQUEST FOR EXTENSION. Any request for additional time to complete the project
described herein or any request for additional tourist development tax funds must be made in
writing and received by the County Manager or designee at least thirty (30) days prior to the end
date of this Agreement as provided in Section 15, TERM.
18. RECORDATION. This Agreement shall be recorded in the public records of Collier
County, Florida.
7
(1)
Packet Page-991-
6/10/2014 16.A.19.
IN WITNESS WHEREOF, GRANTEE and COUNTY have each respectively, by an authorized
person or agent,hereunder set their hands and seals on the date and year first above written.
DATED: BOARD OF COUNTY COMMISSIONERS
ATTEST: COLLIER COUNTY, FLORIDA
DWIGHT E. BROCK, Clerk
By:
, Deputy Clerk TOM HENNING, Chairman
Approved as to form and legality:
L OLLEEN M. GREENE
Z Assistant County Attorney
ATTEST:
(corporate seal)
CITY OF NAPLES
PATRICIA L. RAMBOSK,, City Clerk
By:
Approved as to form and JOHN F. SOREY III, Mayor
legal sufficiency:
ROBERT D. PRITT, City Attorney Printed/Typed Name
8
Packet Page-992-
6/10/2014 16.A.19.
EXHIBIT "A"
BUDGET—CITY OF NAPLES
Requested
Beach Maintenance $160,922.00
Naples Pier Annualized Repair and Maintenance $692,449.00
Naples Pier Major Renovation
(carry forward from FY 2013/2014) $200,000.00
AGGREGATE TOTAL
$1,053,371.00
n
Packet Page-993-
6/10/2014 16.A.19.
EXHIBIT "B"
REQUEST FOR FUNDS
COLLIER COUNTY TOURIST DEVELOPMENT COUNCIL
EVENT NAME
ORGANIZATION
ADDRESS
CONTACT PERSON TELEPHONE( )
REQUEST PERIOD FROM TO
REQUEST#
( ) INTERIM REPORT ( ) FINAL REPORT
TOTAL CONTRACT AMOUNT $
EXPENSE BUDGET REIMBURSEMENT REQUESTED
TOTALS
NOTE: Reimbursement of funds must stay within the confines of the Project Expenses outlined in your
application. Copies of paid invoices,cancelled checks, tear sheets, printed samples or other backup information
to substantiate payment must accompany request for funds. The following will not be accepted for payments:
statements in place of invoices; checks or invoices not dated; tear sheets without date,company or organizations
name. A tear sheet is required for each ad for each day or month of publication. A proof of an ad will not be
accepted.
Each additional request for payment subsequent to the first request,Grantee is required to submit verification in
writing that all subcontractors and vendors have been paid for work and materials previously performed or
received prior to receipt of any further payments.
If project budget has specific categories with set dollar limits,the Grantee is required to include a spreadsheet to
show which category each invoice is being paid from and total of category before payment can be made to
Grantee. Organizations receiving funding should take into consideration that it will take a maximum of 45 days
for the County to process a check.
Furnishing false information may constitute a violation of applicable State and Federal laws.
CERTIFICATION OF FINANCIAL OFFICER: I certify that the above information is correct based on our
official accounting system and records, consistently applied and maintained and that the cost shown have been
made for the purpose of and in accordance with, the terms of the contract. The funds requested are for
reimbursement of actual cost made during this time period.
Packet Page-994-
6/10/2014 16.A.19.
SIGNATURE TITLE
Packet Page-995-