Agenda 05/27/2014 Item #16D 9 5/27/2014 16.0.9.
EXECUTIVE SUMMARY
Recommendation to approve the Parks and Recreation Department's participation in the
Immokalee Out-Of-School Time Initiative (IOSTP); authorize the Chairman to sign a
Memorandum of Understanding (MOU) with the Southwest Florida Workforce Development
Board, Inc. which will provide funds to allow up to 130 children to receive free recreational and
tutoring opportunities during the summer.
OBJECTIVE: To allow for up to 130 children to participate in summer recreation camp in Immokalee.
The children will receive tutoring as part of their summer camp experience.
CONSIDERATI ONS: The Parks and Recreation Department provides summer recreation experiences
for children throughout Collier County. In Immokalee, summer recreation camps have been provided at
Immokalee Community Park and will be provided at Immokalee South Park after opening in February of
2014. This is the third year the Workforce Development Board has approached Collier County Parks and
Recreation Department to partner in this initiative. Last summer 110 children participated at the
lmmokaiee Community Park Summer Camp program and approximately 80 were part of the Southwest
Florida Workforce Development Immokalee Out-Of-School Time Initiative.
The Southwest Florida Workforce Development Board. Inc. is participating in a community-wide
initiative for summer 2014 called the Immokalee Out-Of-School Time Initiative (IOSTP). This initiative
seeks to provide recreational opportunities for children of Immokalee and also to provide educational
tutoring during the children's summer break. This agreement will provide funds to allow up to 130
children to receive free recreational and tutoring opportunities during the summer.
Services provided by the Parks and Recreation Department through this MOU include but are not limited
to:
• A 9-week summer program including appropriate snacks and field trips.
• Transportation for students in need on nine(9)Fridays throughout the summer.
Services provided by the Workforce Board through this MOU include but are not limited to:
• Funding not to exceed the total amount of 579.080.
• Weekly tutoring services and resources.
• One Project Coordinator to assist in the implementation of the IOSTP 2014 Summer Project.
FISCAL IMPACT: In order to provide the appropriate staffing for the IOSTP program; personnel
service and operating costs will be impacted in the amount of 579.089.47. The Workforce Development
Board will provide up to 579.080 to fund the program depending on the number of participants. It is
estimated that the program will have 130 participants. The reimbursed amount will cover the personnel
serviceioperating cost as well as the cost of supplies and activities for the program. Funds have been
budgeted within the Unincorporated General Fund (111 i Immokalee Community Park cost center 1 56343
and the Immokalee South Park cost center 156385.
LEGAL CONSIDERATIONS: This item has been approved for form and legality and requires a
majority vote for Board approval. -JAB
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
action.
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5/27/2014 16.D.9.
RECOMMENDATION: That the Board of County Commissioners approves the Parks and Recreation
Department's participation in the IOSTP and authorizes the Chairman to sign the MOU with the
Southwest Florida Workforce Development Board.Inc.
Prepared By: Natali Betancur. Operations Analyst.Parks and Recreation Department
Attachment: Memorandum of Understanding
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5/27/2014 16.D.9.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.9.
Item Summary: Recommendation to approve the Parks and Recreation Department's
participation in the Immokalee Out-Of-School Time Initiative (10STP); authorize the Chairman to
sign a Memorandum of Understanding (MOU) with the Southwest Florida Workforce
Development Board, Inc. which will provide funds to allow up to 130 children to receive free
recreational and tutoring opportunities during the summer.
Meeting Date: 5/27/2014
Prepared By
Name: BetancurNatali
Title: Operations Analyst. Beach Sc Water
5/1/2014 9:43:08 AM
Submitted by
Title: Regional Manager-Parks &Recreation, Parks &Rec
Name: AlvarezAnnie
5/1/2014 9:43:09 AM
Approved By
Name: BetancurNatali
Title: Operations Analyst. Beach& Water
Date: 5/13/2014 10:19:42 AM
Name: WashburnIlonka
Title: Manager-Park Operations. Parks R Recreation
Date: 5/13/2014 11:19:45 AM
Name: AlonsoNailev
Title: Operations Analyst.Public Services Division
Date: 5/13/2014 2:17:29 PM
Name: TownsendAmanda
Title: Director-Operations Support, Public Services Division
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5/27/2014 16.D.9.
Date: 5/13/2014 2:52:32 PM
Name: CarnellSteve
Title: Administrator-Public Services, Public Services Division
Date: 5/13/2014 3:17:19 PM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 5/13/2014 3:17:34 PM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 5/14/2014 11:49:27 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/14/2014 4:20:54 PM
Name: FinnEd
Title: Management/Budget Analyst. Senior. Transportation Engineering&Construction Management
Date: 5/15/2014 5:19:03 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 5/18/2014 1:54:26 PM
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5/27/2014 16.D.9.
•
MEMORANDUM OF UNDERSTANDING
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD. INC.
and
COLLIER COUNTY PARKS AND RECREATION DEPARTMENT
FOR THE DELIVERY OF
2014 GPS SUMMER CAMP
IMMOKALEF OUT-OF-SCHOOL TIME INITIATIVE
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board. Inc. (hereinafter referred to as the "Workforce Board") and Collier County, a political subdivision of the
state of Florida through its Collier County Parks and Recreation Department (hereinafter referred to as the
"Parks and Recreation").
I. Purpose
The purpose of' this Memorandum of Understanding is to support the implementation of the Naples Children
and Education Foundation Immokalee Out-of-School Time Initiative (IOSTP), locally known as GPS
(Guidance Programs for Success). in Collier County. Florida. in a 2014 Summer Project to provide up to 130
students (80-Community Park. 50-South Park) with summer camp and tutoring experience. The project is
funded by the Naples Children and Education Foundation for Summer 2014.
H. Services to be Provided by Parks and Recreation
The Parks and Recreation agrees to:
A. Provide up to 130 students (80-Community Park. 50-South Park) with a 9-week (5 days a week)
Summer program at a cost of S15.00'per student/per day and to include appropriate snacks/meals
and field trips:
B. Report in writing on agreed upon deliverables (see Attachment A) and including: (1) attendance
verification for all students attending the Community Park and South Park Summer camps: and. (2)
pre-and post-assessment results in at least one (1) academic area
C. Collaborate with GPS to include GPS provided academic tutoring in student schedules;
D. Collaborate with GPS to provide transportation for students in need, on the 9 Fridays throughout the
summer at a cost of S120.00/day:
F. Maintain usual and customary records to be available upon request;
F. Participate in GI'S meetings to provide reports and updates and to offer programmatic suggestions;
G. Submit in writing any and all proposed changes in program to Workforce Board for written approval
prior to implementation:
H. Submit to the Workforce Board invoices for its services rendered to include materials/supplies,
personnel. Such invoices may he computer-generated and may be in electronic, facsimile, or paper
format: and.
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5/27/2014 16.D.9.
1. Submit final invoice no later than September 15, 2014. Failure to submit final invoice and
report by September 15, 2014, will constitute breach of contract and may result in the
forfeiture of all or partial funding.
III. Services to be Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide funding not to exceed the total amount of 579.080: this amount shall be distributed in
amounts not to exceed 548,540 to the Immokalee Community Park and 530,540 to the lmmokalee
South Park during Summer 2014; effective June 1. 2014 through August 31, 2014;
B. Provide weekly tutoring services and resources to all students enrolled in both Community and
South Park facilities:
C. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the
2014 Summer IOSTP;
D. Provide fund reimbursement within thirty (30) days of receipt of invoice: funding is not to exceed
the total amount of 579,080. The total amount is allocated as follows: 578.000 for tuition and 51.080
for transportation during Summer 2014: and.
E. Provide one Project Coordinator to assist Parks and Recreation in the full implementation of the
IOSTP 2014 Summer Project.
IV. General Conditions
A. Collier County and its representative signing this document attest that:
1. Parks and Recreation as an organization in part or as a whole is not presently debarred. suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by
any federal department or agency; and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
B. Parks and Recreation and the Workforce Board agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including. but not limited to, claims or suits based on allegations of discrimination on the
basis of race. creed, color, national origin, gender. age, sexual orientation, or disability:
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by f 768.28, Florida Statutes_:
3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under ti 1002.22,
Florida Statutes, and shall be shared only with written parental permission: and
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5/27/2014 16.D.9.
4. Each party commits to support the other in its implementation and to work collaboratively with the
other if any chang.s. adjustments. or improvements to this arrangement become necessary or
desirable.
V. Duration of Memorandum of Understanding
This Memorandum of Agreement shall regain ashen signed by all parties and shah end on September 15. 2014.
except as provided in Article VI ("Termination") of this Nlenlolandum of Understanding. it is understood that
this agreement mav be amended during the program •year at the direction of the GPS Leadership or Naples
Children and Education 'foundation or as a result of programmatic need. Any such revisions shall be in writing
and agreed upon by both parties.
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no loss than thirty (70) clays advance notice to each of the other parties. In the event of termination
by either part., payment will be made by the Workforce Development Board to Parks and Recreation for
services rendered through the effective date of termination.
lt; iin iv omenT 14'`fin I/ic 777-ovisipm O this !0171 7Y111at!7?7 of C llC cast%11?Cun The partners 0171.): their S,'ti?nailp-ec /n
/ re S70/CNS 7)7"Cil'iCIed.
Tom Henning, Chairman Date
Joe Paterno, Executive Director Date
South\lest Florida Workforce Deve1 ?pme:nt Board. Inc.
•
Approved as to form and legality
Assistant County Attorney
'k \i
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Attachment A: Deliverables - NCEF Required with each Invoice
Invoice Date Deliverables included with EACH Invoice
#1-June 30,2014 Attendance data documentation and the Average Daily Attendance (ADA)
for the time period covered in the invoice for all students in the program (not
#2-July 31,2014 those solely funded by GPS)*
#3-August 31, 2014 E Assessment data collected during the time period being invoiced
E Written Program Report:
Description of how funds were spent during time period invoiced
Summation of goals (WIGs) that have been met or what progress has
been made toward each
Listing of any personnel (staff/board) changes that have occurred
Description of how the project's impact on the students or the broader
community (include specific indicators of change and timeline) is being
measured
E.l Receipts for any and all materials and payroll records to equal the total
amount of the funds requested in the invoice
*Attendance Threshold Rule: Programs not averaging at least 80% of the proposed daily student attendance
coals are at risk of not adequately meeting proposed levels of operation.
Programs falling below the 80%threshold will work with the GPS Coordinator to either(1) identify
strategies to improve attendance during the next quarter: or (2) modify the attendance goals of the
program
If the latter option (#2) is agreed upon. the GPS funding will be adjusted proportionately (e.g.. 10%
fewer students will result in 10% less funding) for the following quarters
If option I is implemented and a program continues to fail to meet its ADA goal, the GPS funding will
be adjusted proportionately for the subsequent quarters of operation (e.g.. ADA is 10% lower than the
80%, then the GPS funding is reduced by 10%)
Within the MOU program year and budget. if a program documents increases to its original ADA
coals. it may invoice according to the signed Memorandum of Understanding
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