Agenda 05/13/2014 Item #16E6 5/13/2014 16.E.6.
EXECUTIVE SUMMARY
Recommendation to approve Amendment No. 09 to the Agreement with Collier County
District School Board for the Driver Education Program.
OBJECTIVE: To allocate Driver Education Grant funds to supplement driver education for
public and private high school students.
CONSIDERATIONS: On July 29, 2003, the Board of County Commissioners (Board) adopted
Ordinance No. 2003-39, entitled "Dori Slosberg Driver Education Ordinance" to authorize the
collection of a $5.00 surcharge on all civil traffic penalties in county court to supplement driver
education funds and to establish the Driver Education Trust Fund (173). This Ordinance was
amended by Ordinance No. 2007-39 on April 24, 2007 (Item 17A) based on changes to Florida
Statutes. The Board further approved grant program procedures on October 14, 2003 that
authorize the County Manager, or designee, to solicit grant applications and to negotiate a grant
agreement with any eligible applicants.
The 2014 Grant Program guidelines and applications were sent to each of the private high
schools and the District School Board on January 31, 2014. A response was received only from
the District School Board to fund the summer driver education program for public and private
Collier County students, supplies, equipment and fuel for year round Driver Education Programs
and paraprofessionals to assist in providing the minimum of 30% behind-the-wheel time for
students at a cost of$ 164,800. The Summer School program offered by the School District is
also open to private high school students.
The Grant Program is set up for funds collected as of February 1 of each year to be advertised to
all eligible entities. Applications are due by March 31 of each year. Staff reviews the
expenditure report of the previous program year's funding and includes any necessary references
to carry over funds from the previous year in the agreement for the current year.
The District School Board has submitted an application ten years in a row for a Summer
Program, salaries for paraprofessionals, and purchase of equipment and materials to supplement
annual programming for the school year. The Program Year is typically July to June and is
kicked off with the Summer Driver Education Program.
The Project Report submitted for this year summarized the use of the funds through January
2014. The District continues to expend the funds from that Program Year until it ends in June
and then provides the actual amount of carry forward funds in the Project Report. This was also
done in the previous years and due to a conflict in the District fiscal year and summer schedule,
will continue to be necessary in future years. To account for the use of the carry forward funds
each year, the District sets up a separate account in their budget and expends those funds prior to
expending funds allocated for the new Program Year. The Project Report includes pages from
the District budget identifying how the funds were expended. There will be no carry forward
funds in fiscal year 2013/2014.
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5/13/2014 16.E.6.
FISCAL IMPACT: If approved, funds in the amount of$164,800 will be provided within 45 days
to the District School Board from the Driver Education Trust Fund (173).
LEGAL: This item has been approved for form and legality and requires a majority vote for
Board action. -JAB
GROWTH MANAGEMENT IMPACT: There is no impact to the Collier County Growth
Management Plan.
RECOMMENDATION: That the Board approves Amendment No.9 to the Agreement with
Collier County District School Board for the 2014 Driver Education Grant Program.
PREPARED BY: Len Golden Price, Administrator, Administrative Services Division
Attachments: Amendment No. 9
Application
Driver Education Program
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5/13/2014 16.E.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.6.
Item Summary: Recommendation to approve Amendment No. 09 to the Agreement with
Collier County District School Board for the Driver Education Program.
Meeting Date: 5/13/2014
Prepared By
Name: pochopinpat
Title: Administrative Assistant,Administrative Services Division
4/24/2014 11:42:27 AM
Submitted by
Title: Administrator-Administrative Services,Administrative Services Division
Name: PriceLen
4/24/2014 11:42:28 AM
Approved By
Name: pochopinpat
Title: Administrative Assistant,Administrative Services Division
Date: 4/24/2014 12:08:43 PM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 4/24/2014 1:55:13 PM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 4/28/2014 8:39:19 AM
Name: PriceLen
Title: Administrator-Administrative Services, Administrative Services Division
Date: 4/28/2014 2:34:53 PM
Name: BelpedioJennifer
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5/13/2014 16.E.6.
Title:Assistant County Attorney,CAO General Services
Date: 4/29/2014 2:51:43 PM
Name: KlatzkowJeff
Title: County Attorney,
Date:4/29/2014 4:09:42 PM
Name: KimbleSherry
Title: Management/Budget Analyst, Senior, Office of Manag
Date: 5/2/2014 10:04:28 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 5/2/2014 11:37:55 AM
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5/13/2014 16.E.6.
AMENDMENT NO. 09
TO AGREEMENT BETWEEN COLLIER COUNTY
AND DISTRICT SCHOOL BOARD OF COLLIER COUNTY
FOR DRIVER EDUCATION GRANT
This AMENDMENT NO. 09, entered into this day of , 2014 to that
Agreement dated July 21, 2005 between Collier County, a political subdivision of the State of
Florida, located at 3299 Tamiami Trail E., Naples, Florida 34112, ("COUNTY") and the District
School Board of Collier County, located at 5775 Osceola Trail, Naples, Florida 34109,
("SCHOOL BOARD)."
WHEREAS, the Agreement specifies that it can be extended for consecutive years with
reference to each new project as identified in the Application Form for the respective fiscal year,
with program changes reflected in the respective Amendment to the Agreement; and
WHEREAS, renewal of the Agreement must be approved by the Board of County
Commissioners and the School Board; and
WHEREAS, the SCHOOL BOARD has responded as the sole applicant to the 2014
Driver Education Grant Program Request for Proposals that were sent to the District School
Board and all non-public high schools listed in the Driver Education Grant Program; and
WHEREAS, the SCHOOL BOARD agreed in Amendment No. 8 to this agreement to
fully spend $ 23,693.44 remaining from the 2012 Driver Education Grant Program during the
2013 Grant Program year and has done so and provided a report outlining the use of these funds;
and
WHEREAS, the SCHOOL BOARD continues to expend funds from the 2013 Driver
Education Grant Program that has an end date of June 30, 2014, and the SCHOOOL BOARD
has not yet submitted its final report for this fiscal year, but has submitted the required "interim
project synopsis"which synopsis is determined to be sufficient by COLLIER COUNTY; and
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5/13/2014 16.E.6.
WHEREAS, this Amendment Number 09 is consistent with the requirements of the
Agreement, Ordinances 2003-39 and 2007-39 and the requirements of the Driver Education
Grant Program.
NOW,THEREFORE,the Parties agree as follows:
I. AVAILABILITY OF FUNDING
Total funding available in the Driver Education Trust Fund, as of February 1, 2014, was
$164,800.00 (Funds). Additional surcharges continue to be collected and will be available for
the 2015 Driver Education Grant Program cycle.
II. USE OF FUNDS
The SCHOOL BOARD has requested $ 164,800.00 of the available funding and agrees that: (1)
the SCHOOL BOARD will use the $ 164,800.00 solely for eligible direct education expenses,
which includes purchase of goods and services including driver education course materials,
vehicles to be used exclusively for driver education programs, driver simulators, and salaries of
driver education instructors; (2) the SCHOOL BOARD will not use the Funds for administrative
expenses; and (3) the SCHOOL BOARD will not use the Funds to supplant already existing
funds; (4) the SCHOOL BOARD will ensure that a minimum of 30 percent (30%) of a student's
time in the program is spent doing behind-the-wheel training; and(5) the SCHOOL BOARD will
comply with all additional Ordinance terms and requirements concerning the use of funds.
III. PROJECT
The SCHOOL BOARD agrees that it will only implement the project as represented in its
Application Form (Application), attached as Exhibit A, and as permitted by the Driver Education
Grant Program, attached as Exhibit B. The project will provide additional driver education
teachers, para professionals, supplies, equipment, fuel/maintenance to fund the summer school
program.
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5/13/2014 16.E.6.
IV. CARRYFORWARD FUNDING
The SCHOOL BOARD fiscal year, budget year for grants and summer school schedule will
result in carry forward for each year of this program as currently implemented. There will not be
a carry forward from 2013/2014.
A report that explains the use of funds for each year and itemizes the annual expenditures is
attached as Exhibit D. Although the Grant Program guidelines imply that monies disbursed, but
not spent at the end of the respective project's time frame, are to be returned to the Trust Fund
for disbursement the next following project year, the applicant is the same applicant as in the
past, as was determined by Amendment No 01, COLLIER COUNTY deems it to be inefficient
to return the unexpended 2013/2014 funds, and those funds should be carried forward into the
2014/2015 project. The final 2013/2014 report that will be presented to the County following the
end of the 2013/2014 project time period will indicate the exact monetary amount of 2013/2014
funds carried forward into the 2014/2015 project. Use of the unexpended 2013/2014 funding
shall be included in the SCHOOL BOARD'S Final 2013/2014 Report that will be presented to
the Board of County Commissioners following the end of that project time period.
V. PROJECT TIME FRAME
The SCHOOL BOARD has represented in its Application that the project will begin on July 1,
2014 and will end no later than June 30, 2015.
VI. ORIGINAL AGREEMENT IS NOT AMENDED EXCEPT AS EXPRESSLY
SPECIFIED IN THIS AMENDMENT NUMBER NINE.
All other aspects of the Agreement remain unchanged except to the extent expressly amended by
this Amendment Number 09.
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DISTRICT SCHOOL BOARD OF COLLIER DISTRICT SCHOOL BOARD OF COLLIER
CO TY LOR DA COUN Y, FL Pi IDA
By: • \ S By:
ATHAN FISHBANE, Attorney • MELA ATTON, Superintendent
)1.t il)etiyc cl • I i i 7
ATTEST: BOARD OF COUNTY COMMISSIONERS
DWIGHT E. BROCK, CLERK OF COLLIER COUNTY, FLORIDA
By:
, Deputy Clerk Tom Henning, Chairman
Approval for form and legality:
Jennifer Belpedio ,
Assistant County Attorney f).,\�
bC�
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Application Form-Collier County Driver Education Grant Program 5/13/2014 16.E.6.
inn1ct11
COLLIER COUNTY DRIVER EDUCATION GRANT PROGRA
Application Form
Deadline March 31
GENERAL INFORMATION FOR SCHOOL YEAR 2014-2015
Applicant Name: District School Board of Collier County
Address: 5775 Osceola Trail Naples.FL 34109
Phone Number: 239.377.3370
Contact Person: Tracy Bowen
Contact Phone Number, including extension(if different from above): cell 239-207-4545
Email Address: bowentrQcollierschools.com
Type of High School (check one): x Public High School Non-Public High School
BACKGROUND INFORMATION
1.List participating high school(s),address,phone number and campus contact information(if different than above).
Barron Collier High School-5600 Cougar Drive-239.377.1200-Principal/Tammy Caraker
Golden Gate High School-2925 Titan Way-239.377.1600-Principal/Jose Hernandez
Gulf Coast High School-7878 Shark Way-239.377.1400-Principal/Joe Mikulski
Immokalee High School—701 Immokalee Drive-239.377.1800-Principal/Ken Fairbanks
Lely High School- 1 Lely High School Blvd.-239.377.2000-Principal/Leslie Ricciardelli
Naples High School— 1100 Golden Eagle Circle-239.377.2200-Principal/Kevin Saba
Palmetto Ridge High School,2925 Titan Way-239.377.2400-Principal/Jon Bresmith
2.Brief project description. (Provide more detailed description on following pages).
District School Board of Collier County uses the Slosberg Grant Funding for:
• Summer School Driver Education Program available to both public and private school students in Collier County.
• Paraprofessionals to assist in order for students to be able to receive the required minimum of 30% of behind the wheel
training with the Driver Education instructor.
• Equipment,maintenance and fuel for the vehicles for the year round Driver Education Program.
• Maintenance for driving simulators used in the classrooms.
3.Approximate number of students eligible for driver education. 9.000
4.Approximate percentage of time each student receives behind-the-wheel training. At least 30%minimum
(By statute, each student must receive a minimum of 30%of behind-the-wheel training.)
5. Approximate number of students to benefit from the project. 1500
6. Anticipated project start and end dates. Start:Julyl, 2014 End:June 30,2015
7.Total funds requested.$164,800
8.Total number of high school students(grades 9-12)on September 151 of previous year. 12,732
I hereby certify that all funds received will be used exclusively to fund the direct education expenses of driver education programs as
defined in th Proy; escription, will support a program that requires a minimum of 30% of a student's time as behind-the-wheel
training an; ill s_ :slant normally budgeted funds for driver education.
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Authorized Hi Sc oo istrict Official
3 10 I LI
``ate
Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services,Bldg.D.,3299 Tamiami Trail East,Suite
602,Naples,Florida 34112;Re:Driver Education Grant Program Page 1 of 3
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Application Form-Collier County Driver Education Grant Program 5/13/2014 16.E.6.
CURRENT DRIVER EDUCATION PROGRAM DESCRIPTION
Describe the existing driver education program. If none exists, indicate such and explain why.
The Driver Education Program exists in all of Collier County Public High Schools with the exception of Everglades School and
Lorenzo Walker High School. At each school, a certified Driver Education teacher is responsible for the instruction of the class.
The teacher, during the school year, will have a paraprofessional assigned to enable the teacher to take students for the required
minimum of 30%behind-the-wheel training. Two high schools, Golden Gate High and Palmetto Ridge High have computer based
simulation for classroom lessons. The other high schools have theater based simulation. The program consists of the following
components: Road, Range Simulation and Classroom. The goal of the program is to safely prepare novice drivers and achieve the
National Driver Education Standards. Our teachers serve as third party testers for the State Department of Motor Vehicles(SDMV).
Driver Education teachers can issue written and road test waivers to their students upon proven documented competencies
established by the DMV. The project includes providing a free summer school driver education program for public, private and
home schooled school students,living in Collier County, as per the Slosberg legislation. In addition,the funds will be used for new
equipment/vehicles, paraprofessionals, teacher training, supplies and fuel, maintenance and repairs for vehicles used in the regular
school year and summer school programs.
PREVIOUS PROGRAM YEAR SYNOPSIS
If funding was received in the prior year, describe how the funding was used and any deviations from the original project
as submitted in the application, including any budget deviations.
The funding was used for seven summer school Driver Education teachers,paraprofessionals, equipment,maintenance and fuel for
vehicles,maintenance contracts and repairs for simulators and supplies for the program.The salary expenses for the Summer Driver
Education Program, salary and benefits for school year paraprofessionals,vehicle equipment,fuel,repairs and maintenance were all
projected on the program budget. There are two separate maintenance contracts for the classroom training simulators. We paid the
lesser contract amount and the repairs out of the Grant, which was less than projected on the program budget. The travel expenses
includes the mileage paid for the paraprofessionals who are split between Palmetto Ridge and Gulf Coast High, Golden Gate and
Lely High Schools,and Naples High and Barron Collier High Schools. Due to the fewer amounts of funds available, a new car was
not purchased.
PROPOSED PROGRAM/PROJECT
Describe the proposed program or project. Ensure all project components are identified in the budget and budget
narrative on the following page.
The project includes two summer school sessions for Driver Education.There will be 7 instructors on site. Funding will be used to
pay these teachers at their hourly teaching rate(which was just increased from union/state negotiations this year).Average rate will
be$49.50/hr per instructor.
Funding will also be used to provide new supplies,equipment, fuel and maintenance on the vehicles. As the vehicles reach their 10
year purchase mark we are experiencing more repairs.
Funding is needed to continue the existing Driver Education program including paraprofessionals in each classroom who enable the
Driver Education teacher to be compliant with the minimum 30%behind-the-wheel requirement. We are looking to add additional
classes throughout the day at schools that can manage to provide in their master schedule and will supply the para-professional2-3
days per week. Teacher salaries are paid through District funds.
Maintenance and repairs for the driving simulator systems used in the classrooms are funded by this grant as well.
Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services,Bldg.D.,3299 Tamiami Trail East,Suite
602,Naples,Florida 34112;Re:Driver Education Grant Program Page 2 of 3 0
c�►
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App'ication Form-Collier County Driver Education Grant Program 5/13/2014 16.E.6.
PROGRAM/PROJECT BUDGET
List all budget items and their associated cost, including, but not limited to:personnel(salary,fringe), contract services,
-,aterials and supplies, equipment, etc. Note: All funds must be used exclusively to fund direct expenses of driver
:ucation programs. Direct driver education expenses are defined as those that directly improve the level of skill,
responsibility and capability of students to become better drivers. Eligible direct education expenses include the purchase
of goods and services, including, but not limited to, driver education course materials, vehicles exclusively used for driver
education programs, driver simulators, and salaries of driver education instructors. Administrative expenses to support
the underlying driver education program and other items solely to support the instructor or classroom are not eligible for
grant funding.
Budget Item Associated Cusik— .
Paraprofessionals at each high school 2014-2015 Salary and Benefits $120,000
Maintenance Contracts/Repairs for Simulators/New Vehicle $7,000
Oil Changes $800
Fuel $5,000
Repair Parts/Maintenance/Replacements $7,000
Summer School $25,000
TOTAL 2014-2015 $164,800.00
BUDGET NARRATIVE
e budget narrative should justify the direct costs associated with the program/project as identified in the budget listed
...00ve, including the necessity, reasonableness, and eligibility of all costs proposed in the above budget. Each item listed
above in the Program/Project Budget should be listed below with calculations and justification provided.
Seven Driver Education Teachers for Summer ProEram
Driver Education is recognized as critical component in the safety of our young drivers. However,students in advanced classes,remediation due to
FCAT scores,specialized programs,and/or students enrolled in private/home school may not have the opportunity to include Driver Education in
their schedule due to the rigor of their course work. This summer program gives students the opportunity to be properly trained in Driver Education
and is vitally important as motor vehicle crashes are the number one killer of adolescents. This 2 session program will offer approximately 150
students who cannot take it during the regular school year the must needed skills to be safer drivers.
Paraprofessionals at each HiEh School
Paraprofessionals are needed during the school year to assist the teachers in order to meet the minimum of 30%behind-the-wheel
requirement.Sharing Para-professionals to be at each school 2-3 days per week allow us to stay in budget and provide more Driver Education and
Behind the wheel to more students in our district.
Equipment/Fuel/Maintenance
In order to provide a quality program,the district must provide the behind the wheel component of the course. This requires fuel,maintenance and
equipment repairs on the Driver Education vehicles.Many vehicles are approaching 10 years in age and more repairs are necessary.
Maintenance/Repairs for Simulators
There are two different simulator systems in the classrooms. The simulators are approaching 11-12 years of age. Repairs and maintenance services
for simulators will be paid from this funding to further support 30%BTW experiences.
New Supplies
The updated list of new supplies includes:updated videos,technological applications,paper,curriculum materials,testing supplies/copies,etc.
New Equipment/Vehicles
In order to be in compliance with the new Division of Motor Vehicles third party tester contract,each school site must have an established and
approved road test course. The district will purchase cones,road signs and markings. Vehicles will be rotated to improve wear and tear. Savings
erage of$4,000 per year will be budgeted moving forward to prepare for purchase of new vehicle over the next 3 years.Simulator systems will not
covered under service contracts moving forward and a budget of repair expenses will be used to replace this$20,000 expense for 2014-2015.
Submit one signed original and two copies to Collier County Grants Coordinator,Administrative Services,Bldg.D.,3299 Tamiami Trail East,Suite
602,Naples,Florida 34112;Re:Driver Education Grant Program Page 3 of 3
CPS
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.:I4ogram Description-Collier County Driver Education Grant Program
COLLIER COUNTY DRIVER EDUCATION GRANT PROGRAM
GENERAL PROVISIONS
Collier County has created the Collier County Driver Education Grant Program under the authority of
Section 318.1215 of the Florida Statutes, entitled "The Dori Slosberg Driver Education Safety Act." This
act allows the Board of County Commissioners to enact an ordinance authorizing the Clerk of Courts to
collect a five dollar ($5.00) surcharge on all moving and non-moving civil traffic infractions, except
infractions related to parking of vehicles, filed in County Court to fund the direct education expenses of
driver education programs in both public and non-public high schools.
The Board of County Commissioners of Collier County, Florida has deemed it appropriate and in the best
interest of the public health, safety and welfare to adopt Ordinance No. 2007-39 to collect this surcharge
to supplement driver education funding and, as such,to create a grant program to manage and disburse the
funds appropriately. Funds collected are deposited into Fund 173 Driver Education, a special trust fund
established specifically for these funds. The County Manager, or designee, will request regular reports of
these funds from the Clerk of Courts.
By February 1 of each year, the County Manager, or designee, will mail a letter to the School District
contact and to each non-public high school indicating the provisions of the grant program and indicating
an approximate funding level for that year.
•) USE OF FUNDS
All funds collected will be used exclusively to fund the direct expenses of driver education programs in
both public and non-public high schools in Collier County. Direct driver education expenses are defined
as those that directly improve the level of skill, responsibility and capability of students to become better
drivers. Eligible direct education expenses include the purchase of goods and services, including, but not
limited to, driver education course materials, vehicles exclusively used for driver education programs,
driver simulators, and salaries of driver education instructors. Administrative expenses to support the
underlying driver education program and other items solely to support the instructor or classroom are not
eligible for grant funding. Furthermore, based on the legislative intent of Section 318.1215 of the Florida
Statutes, Collier County may lawfully disburse funds to a new driver education program as long as the
funds are used for the direct expenses of the new program and there is no supplanting of already existing
funds. Each program will also be required to verify that a minimum of 30 percent (30%) of a student's
time in the program is spent doing behind-the-wheel training.
Funds will be apportioned based on the total number of high school students (grades 9-12) enrolled as of
September 1 of the previous year.
The application period will be March 1 — March 31 of the following year with funding based on
collections through February 1 of each year. Each applicant will be required to report on the application
the number of eligible students as of September 1 of the previous year.
The apportionment of funds will be adjusted annually based on the number of students reported on each
application, or in the case that no applications are submitted, by the County Manager, or designee, every
40'
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,PrograiirDescription-Collier County Driver Education Grant Program 5/13/2014 6.E.6.
three (3) years to reflect changes in number of eligible students due to growth and other changes affecting
high school populations.
Example:
High School #of eligible 9-12 grade Available Funding per
students as of 9/1/11 Funding High School
School Board 500 $90,909
Non-Public High Schools(tbd) 50 $100,000 $9,091
NOTIFICATION PROCESS
-By February 1 of each year, t ie County Manager, or designee, will mail a letter to the School District
contact and each non-public high school providing notification of the grant program provisions, deadline
for applications and an estimated funding level for that year. The following contact information will be
used and may be amended as new non-public high schools are formed or as contact information changes:
District School Board of Collier County Seacrest Country Day School
Driver Education Coordinator Erin Duffy,Head of Upper Schools
5775 Osceola Trail 7100 Davis Blvd
Naples,Florida 34109 Naples,Florida 34104
Community School of Naples Seagate Christian Schools
Gene Rochette,Dean of Students Glenn Wiggins,Principal
13275 Livingston Road 1010 Whippoorwill Lane
Naples,Florida 34109 Naples,Florida 34105
First Baptist Academy
Cindy Murphy,High School Ministry Assistant St.John Neumann High School
3000 Orange Blossom Drive
Sister Patricia Roche
Naples,Florida 34109
Naples, St.southwest
Napless,,FL 34116
SUBMITTAL PROCESS
The application cycle will be open from March 1 —March 31 of each year. All applicants must submit an
application for funding, using the application form provided, signed by the authorized official such as the
school principal for private schools or the superintendent of schools for the
District School Board of Collier County. Applications will include:
1) Applicant name and contact information,
2) Names and addresses of high schools to benefit,
3) Name,phone number, email and mailing address of contact person,
4) Current program description, including total cost of current program,
5) Intended use of funds/project description,
6) Number of eligible students,
7) Expected time frame for project,
8) Budget for proposed project, and
9) Certifications (funding direct costs only, non-supplanting requirement, 30% of student's time as
behind-the-wheel training).
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5/13/2014 16.E.6.
Program Description-Collier County Driver Education Grant Program
r PROJECT REPORTING
If an applicant received previous funding, proposals must provide a brief synopsis of the project or
program funded in the previous year. Note: this synopsis is in addition to the final report that must be
• submitted within 90 days of completion of each project.
All applications must be received on or before March 31 of each year at the following address:
Collier County Grant Coordinator
Re:Driver Education Grant Program
3299 Tamiami Trail E. Suite 602
Naples,Florida 34112
EVALUATION PROCESS
Upon receipt of each proposal, the County Manager, or designee, will review the applications to ensure
completeness and eligibility. The County Manager, or designee, may work with the designated contact to
obtain additional information or clarification as necessary in the approval process.
APPROVAL AND AWARD PROCESS
Following the review of each proposal,the County Manager, or designee, will coordinate with the project
contact and the County Attorney's office to prepare a contractual agreement for each project. Each
contractual agreement will then require approval by the Board of County Commissioners. Each
agreement will acknowledge that funds received will only be used for direct educational expenses for
driver education programs, will not supplant existing funding sources and will support 30% of each
student's time in behind-the-wheel training. Each agreement will also stipulate that a final report of
expenditures and project outcomes be submitted within 90 days of the end of the project or termination of
.j the grant period (whichever comes first). Agreements will also contain provisions for the County to have
the right to audit the paperwork and project.
DISBURSEMENT OF FUNDS
Funds will be disbursed within 45 days following the Board of County Commissioners approval of the
contractual agreement.
Example:
Ste 1 Step 2 Ste 3 Step 4 (within 90 days of
p (within 45 days) p project completion)
Agreement Approved Funds Disbursed Project Completed Report Submitted
Monies that have not been disbursed at the end of each fiscal year will be retained for disbursement in the
following fiscal year (s), as appropriate. Monies disbursed, but not spent at the end of the project's time
frame shall either be retained by the grantee or be returned to the Trust Fund for disbursement in the
following year. Instructions for this process will be contained within the agreement negotiated between
Collier County and the grantee.
PROJECT REPORTING
Within 90 days following completion of the project or termination of the grant period (whichever comes
first), a final report must be submitted to the County Manager, or designee, which outlines how the funds
were used and includes copies of invoices and checks and any other documentation of expenditures and
fillverifies that the funds supplemented, but did not supplant existing funds and supported a program that
requires a minimum of 30% of a student's time be behind-the-wheel training. Failure to provide this
report would constitute breach of contract and would affect an agency's eligibility for future funding.
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