Agenda 05/13/2014 Item #16D 1 5/13/2014 16.D.1.
EXECUTIVE SUMMARY
Recommendation to accept a Federal Transit Administration Section 5310 Grant award in the
amount of$367,715, authorize the necessary budget amendments and approve the purchase of four
(4) paratransit vehicles using those funds
OBJECTIVE: To leverage federal and state grant funds to purchase four replacement
paratransit vehicles.
CONSIDERATION: The Federal Transit Administration (FTA) has awarded Collier County a
FY 2013- 2014 Section 5310 grant in the amount of$367,715 to purchase four (4) replacement
paratransit vehicles. The FTA 5310 Grant requires a ten percent local match. The County is
required to write a purchase order equaling ten percent of the total cost of the vehicle. The
remaining ninety percent of the total cost for the vehicles is covered by purchase orders written
by the Florida Department of Transportation (FDOT) using the awarded FTA FY 2013-2014
5310 Grant money.
The paratransit system maintains a capital replacement schedule for vehicles recommended and
scheduled for replacement by Fleet Management. The vehicles being replaced were purchased in
2007, meet FTA vehicle end of useful life criteria, and are identified in the Vehicle Replacement
Plan in the 2013 Transportation Disadvantaged Service Plan. These paratransit vehicles will be
purchased in FY14 through the FDOT Vehicle Procurement Program, a State of Florida contract,
which assists transit agencies with technical assistance and guidelines for vehicle procurement. It
also provides opportunities to procure certain transit vehicles at the lowest possible prices using a
combination of FY2013-2014 FTA 5310 Grant money and local matching money.
Each year the Florida Vehicle Procurement Program (FVPP) assists transit agencies in
purchasing transit vehicles in the most economic way possible. This procurement program is
managed by the FDOT and administered by the Center for Urban Transportation Research. The
FVPP contract was authorized for use by Board action on November 12, 2013, Agenda item
16E11; this Board action authorized the County Manager to use State of Florida Contracts,
Agreements and Price Lists for the efficient purchase of goods and services for the delivery of
public services.
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FISCAL IMPACT: The total cost for the vehicles is $400,960 of which $330,943 will be
funded by FDOT through the FVPP program directly to the vendor. Collier is responsible for the
required 10% match ($36,772) and any additional funding ($33,245) needed to complete the
purchase. Funding sources are demonstrated in the following table:
Required Additional Total Project
Federal State Local Match Grant Award Local Funding Cost
$ 294,172 $ 36,771 $ 36,772 $ 367,715 $ 33,245 $ 400,960
A budget amendment in the amount of$36,772 is required to recognize the 10% local match requirement
within Transit Grant Match Fund (429), Project 33333. The source of funding is a combination of
available proceeds from the sale of paratransit vehicles ($32,213.50) and TD Fund (427) Reserves
($4,558.50). A budget amendment is also required to fund the additional amount of $33,245 within
Transportation Disadvantaged (TD)Fund 427, Project 33333 available from TD Reserves(427).
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summaiy.
RECOMMENDATION: That the Board of County Commissioners accepts the grant award and
authorizes the necessary budget amendments to use local funds for the required match or the
purchase of four paratransit vehicles from the FY 13-14 Florida Vehicle Procurement Program.
Prepared by: Trinity Scott,Public Transit Manager, Alternative Transportation Modes
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5/13/2014 16.D.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.1.
Item Summary: Recommendation to accept a Federal Transit Administration Section 5310
Grant award in the amount of$367,715, authorize the necessary budget amendments and
approve the purchase of four (4) paratransit vehicles using those funds
Meeting Date: 5/13/2014
Prepared By
Name: Scott Trinity
Title: VALUE MISSING
10/22/2013 12:58:32 PM
Submitted by
Title: VALUE MISSING
Name: Scott Trinity
10/22/2013 12:58:33 PM
Approved By
Name: ArnoldMichelle
Title: Director-Alt Transportation Modes, Alternative Transportation Modes
Date: 4/21/2014 3:26:25 PM
Name: JohnsonScott
Title: Procurement Specialist,Purchasing&General Services
Date: 4/23/2014 11:25:00 AM
Name: MarkiewiczJoanne
Title: Director-Purchasing/General Services, Purchasing&General Services
Date: 4/24/2014 7:18:10 AM
Name: CardesoYousi
Title: Operations Analyst, Alternative Transportation Modes
Date: 4/25/2014 9:36:54 AM
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Name: SotoCaroline
Title: Management/Budget Analyst, GMD Construction&Maintenance Admin
Date: 4/25/2014 11:44:25 AM
Name: AlonsoHailey
Title: Operations Analyst,Public Services Division
Date: 4/29/2014 11:31:53 AM
Name: TownsendAmanda
Title: Director-Operations Support, Public Services Division
Date: 5/1/2014 9:20:44 AM
Name: Carnell Steve
Title: Administrator-Public Services,Public Services Division
Date: 5/1/2014 9:52:29 AM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 5/1/2014 1:43:57 PM
Name: OberrathKaren
Title: Accountant, Senior, Grants Management Office
Date: 5/2/2014 1:41:21 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior, Grants Management Office
Date: 5/2/2014 2:15:18 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 5/2/2014 4:00:13 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 5/5/2014 12:02:11 PM
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5/13/2014 16.D.1 .
Florida F D CII7T1
.0.1. ----- •-
^�.
��xxvxvmuwx Department �� Transportation
RICK SCOTT }O04\ Daniels Parkway ANANoI/'o«»«»"'E.
GOVERNOR Fn« Wyur4l'L ]39l] yccncTAu,
March 3l. 20l4
Ms. Michelle Arnold, General Manager
Collier Area Transit. Growth Management Division
Alternative Transportation Modes Department
3299 East Tomianui Trail, Suite 103
Naples, FL 34112
RE: NOTICE OF GRANT AWARD DETERMINATION: FY 2013/2014 FEDERAL TRANSIT
ADMINISTRATION SECTION 5310."ELDERLY AND PERSONS WITH DISABILITIES"PROGRAM
Dear N��/ � Cdi^a— /
e, ��
Congratulations! The Florida Department of Transporta ioo^ District One has selected Collier Area Transit as a Fiscal
Year 2013/2014 grant award recipient under the Federal Transit Administration Section 5310, "Elderly and Persons with
Disabilities.' Program. This award is based on your agency's application dated January 11, 2013. The Department is fully
funding Collier Area Transit's request.
The 1)epartmcnt's grant application review committee encountered a challenging task ranking applications and selecting
grant award recipients this cycle due to limited funding and meritorious applications. Department staff and the
community representative who served on the grant application evaluation committee followed grant award criteria and
were constrained by limited funding.
This letter contains important information that our agency's staff should be aware of:
|. The Notice of Grant Award is enclosed. It contains the capital equipment description and specific amount
awarded to your agency. An authorized local grantee signatory must expeditiously sign and return to me the
Acceptance of Grant Award form in order Ihr the grant award process to be completed.
Z. Your agency's project must be listed in the Metropolitan Planning Organization's (MPO) Transportation
Improvement Program (TIP) if your agency is in an Urbanized Area. The Department is also notifying the MY0
of your Agency's award. Please be sure to coordinate with your local MPO representative on this requirement.
3. Please review the requirements ^^u` through ^^i'' on the attached notification of grant award docu/ncnL It contains
important grant requirements and due dates.
nn`z.dm/.sxo,cO.ma
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5/13/2014 16.D.1.
Ms. Michelle Arnold
March 31, 2014
Page 2
Should yOU have any questions, please feel free to contact Ms. Debi W. Stephens. the District One program coordinator
for the Federal Transit Administration Section 5310 Program, at (239) 225-1982. Ms. Stephens' mailing address is:
District One. Public Transit Office, Southwest Area Office. and 10041 Daniels Parkway. Fort Myers, Florida 33913.
Sincerely,
qp ,CZ,- - efrite:
/111----
'11;e1Sr 1r.ris CH:-N'alc oliciazilln Development Administrator
TW13/RPS/DWS
EnJosure
cc: Trinity Scott, Collier Alternative Transportation Modes
Lucilla Ayer, AICP, MPG Director, Collier County Metropolitan Planning Organization
Lorraine Lantz, Collier County Metropolitan Plannine Organization
Lazara Stinnctte, Center for Urban Transportation Research. Florida Transit Research Inspection and Procurement
Services (TRIPS)
Suzanne Lex, Florida Department of Transportation. District One
Richard P. Shine, Florida Department of Transportation, District One
Debi W. Stephens, Florida Department of Transportation, District One
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NOTICE OF FTA SECTION 5310 GRANT AWARD/FL-16-0038,FY 2013/14
lased on the Agency's Application for Federal Assistance under U.S.C. Section 5310 dated January 11, 2013, on file at
.ie Florida Department of Transportation, District One, P. 0. Box 1249, Bartow, Florida 33831-1249 offices, the
Department hereby makes the following grant award under the Section 5310 Program to:
Collier County Board of County Commissioners—Alternative Transportation
3299 East Tamiami Trail, Suite 103,Naples, FL 34112
As of March 31,2014
Applicant or
Total Federal State Local
Description 100% 80% 10% 10%
(2)24'Turtle Top
small cutaway $183,857.50 $147,086.00 $18,385.50 $18,386.00
(2)24'Turtle Top
small cutaway $183,857.50 $147,086.00 $18,385.50 $18.386.00
$367,715.00 $294,172 $36,771.00 $36.772.00
FLORIDA DEPARTMENT OF TRANSPORTATION
Date Award Approved by
Typed Name and Title Terry W. Beacham
District Modal Development Administrator
ACCEPTANCE OF GRANT AWARD
k To be completed and signed by the recipient and returned to the FDOT District Office)
The undersigned accepts the above-described award and:
a) The Recipient reaffirms its assurances to FTA and FDOT as stated in Exhibits F,G,and H of its application.
b) The Recipient agrees to use and maintain the grant awarded equipment in accordance with the federal and state
program requirements,and for the services described, in its approved application.
c) The Recipient agrees to comply with all applicable civil rights statutes and implementing regulations.
d) The Recipient agrees to contact the FDOT Contractor, Lazara Stinnett,at the Center for Urban
Transportation Research, Florida Transit Research Inspection and Procurement Services (TRIPS) at 813-974-
0695 to arrange purchase of the above items.
e) The Recipient requests purchase of the vehicles/equipment in_ :(month/year)
f) The Recipient agrees to submit the local matching funds when requested to do so.
g) The Recipient, if it is not a CTC, agrees to submit its Annual Operating Report(AOR)data to the CTC as
requested.
h) The Recipient will forward a copy of its maintenance plan,or a statement regarding its status to Ms. Stephens by
August 30, 2014. If it does not have a maintenance plan, it understands that it may request technical assistance to
develop maintenance plan,and that its maintenance plan is due by December 31, 2014.
i) The Recipient will furnish proof of insurance for the vehicle(s)to Ms. Stephens, listing FDOT District One as Is1
Lien Holder and an additional insured, upon receipt of the vehicle.
AGENCY: Date
(Name)
Accepted by:
(Signature)
yped Name and Title:
Agency vendor number as registered in My Florida Marketplace:
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Florida Department of Transportation
Public Transit Office Order Packet
ORDER FORM—PAGE ONE
CONTRACT#TRIPS-11-CA-FCCSC
TURTLE TOP CUTAWAY TRANSIT VEHICLES
FIRST CLASS COACH SALES, LLC-ALLIANCE BUS GROUP
AGENCY NAME: �-t: ,\,( 9 .'(N_ \tr(=h`=` DATE:
PURCHASE ORDER NUMBER:
CONTACT PERSON • `� 1 t i'i `� k .4 i ) F x l i ‘1i`
(Name, Telephone Number and Email Address)
April, 2014
Item Unit Cost Quantity Total Cost
Base Vehicle Type
Ford 11500 GVWR 21' 5.4 Gas $58,879
22' Option add $2,360
Chevrolet 12300 GVWR 21' 6.0 Gas $61,475
23' Option add $4,050
Ford 12500 GVWR 21' 5.4 Gas $63,025
23' Option add $2,060
Chevrolet 14200 GVWR 23' 6.0 Gas $63,975
24' Option add $2,250
25' Option add $2,950
Ford 14500 GVWR 23' 6.8 V10 Gas $63,255 24' Option add $2,250
25' Option add $2,950
Ford 19500 GVWR 28' 6.8 V10 Gas _ $82,193
29' Option add $3,000
31' Option add $5.968
34' Option add $7,440
Freightliner 21000 GVWR 31' 6.7 ISB Diesel $121,358
Freightliner 26000 GVWR 34' 6.7 ISB Diesel $123,429
36' Option add $2,440
38' Option add $4,200 _
39' Option add $6.515 T^
Paint Scheme Choices
Scheme#1 $300
#2 $470 .;.w.
Scheme#3 $495
Base Seating (Freedman)
Standard Seat (per person) $260
Foldaway Seat (per person) $415
Children's Seat or person $340
Securement Systems
Q'Straint ORTMAX securement (per position_) $530 , ,,•,.
Sure-Lok Titan securement (per position) — $630
Seat belt extensions (2-sets standard) $25
PAGE ONE SUB-TOTAL
TRIPS-11-CA-FCCSC - 9 - January 2012
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Florida Department of Transportation
Public Transit Office Order Packet
ORDER FORM—PAGE TWO
CONTRACT#TRIPS-11-CA-FCCSC
TURTLE TOP CUTAWAY TRANSIT VEHICLES
FIRST CLASS COACH SALES,LLC-ALLIANCE BUS GROUP
April, 2014
Item Unit Cost Qty Total Cost
Side Wheelchair Lift Choices
Braun Model NCL919IB-2(or latest) $3,100 "--:1 t .4f'LT
Braun Model NCL9541B3454-2 1000 lb Lift $3,450
o $
Ricon Model S5510(or latest) $3.200
Ricon Model S-5510 Titanium 1000 lb Lift $3,550
Rear Wheelchair Lift Choices
Ricon Klear-View lift(prior approval from FDOT required) $3,200
Braun model NVL917IB lift(prior approval from FDOT required) $3,400
Optional Engines•
Diesel engine meeting current EPA requirements
12300 Chevy diesel option 6.6 Duramax $10,239
14200 Chevy diesel option 6.6 Duramax $12,148
19500 Ford diesel option 6.7 Power Stroke $6,516
5.4 Liter Gas V8 option (changes chassis to 14,050 lb.) Deduct$600
Compressed Natural Gas(CNG)or Propane Engine meeting current EPA
requirements pricing for Alternate Fuel Vehicles include upcharqe for delivery.
Ford 14,500 GVWR Chassis 3 Tank CNG(29GGE)by GAS $24,000
Ford 14,500 GVWR Chassis 4 Tank CNG(39GGE)by GAS $27,000
Ford 14,500 GVWR Chassis 2 Tank Propane(+41GGE) Roush $15,900
Chevrolet 14,200 GVWR Chassis 3 Tank CNG (29GGE) by GAS $24,000
Chevrolet 14,200 GVWR Chassis 4 Tank CNG(39GGE)by GAS $26,000
Ford F Series 19,500 GVWR Chassis 4 Tank CNG(54GGE)by GAS $31,000
Aluminum wheels(Excluding Chevrolet) See Item 1
- Freightliner=($1,865); 19,500=(Standard);All Others=($1;600) f
Stainless steel wheel liners/inserts,front and rear wheels $260
Exce•t Frei•htliner=$385) ---------
Seating
Freedman Featherweight High Back standard seats (per seat) I $280
Dimensions vinyl line of coated transit bus seating fabric with antimicrobial $8
Nanocide
Upgrade interior side wall panels with Nanocide Van Terra/Terra See Item
Transport=($280); Odyssey=($910): Odyssey XL=($1.030)
USSC Evolution G2E with pedestal I $1.410
Freedman Sport Driver seat with Relaxor $680
Stretcher Securement System $5,100
Replacement Stretcher bed (only) $4.000
PAGE TWO SUB-TOTAL ( j
TRIPS-11-CA-FCCSC - 10 - January 2012
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Florida Department of Transportation
Public Transit Office Order Packet
ORDER FORM—PAGE THREE
CONTRACT#TRIPS-1I-CA-FCCSC
TURTLE TOP CUTAWAY TRANSIT VEHICLES
FIRST CLASS COACH SALES, LLC-ALLIANCE BUS GROUP
April. 2014
Item Unit Cost Qty Total Cost
Fire Suppression
Amerex Small Vehicle System automatic fire suppression powder system Add
$15.00
Kidde Automatic Fire Detection and Suppression System Add
$915.00
Route/Head Signs
Transign manually operated roller curtain type sign $1,815
TwinVision "Elyse"software electronic destination system $6,000
TwinVision "Mobi-Lite"electronic destination sign $3,640
Transign "Vista Star" electronic destination sign $4,400
Transign LLC 2-digit Block/Run Number box unit $450
Transign LLC3-digit Block/Run Number box unit $450
Transign LLC passenger "STOP REQUESTED'sign $365
Camera Systems
SEON 2 camera security system $1,840
REI 2 camera security system $1,410
Gatekeeper 2 camera security system $2,250
AngelTrax 2 camera security system $1,950 r-,
Apollo 2 camera security system $3,695
247 2 camera security system $1,750
Price for single replacement camera $400
Other Options Available
Altro Transfoor slip resistant vinyl flooring Van Terra/Terra Tr ansport=($300); See Item
Od sse,=($520 Od sse XL=($660)
Driver Safety Partition $215
Bentec Powder-Coated handrails and stanchions (provide standard colors) $310
Exterior remote controlled mirrors Van Terra/Terra Transport=($250);All $400
Others=($150)
Romeo Rim HELP rear bumper $680
HawKEye Reverse Assistance System $720 I
PAGE THREE SUB-TOTAL
TRIPS-1I-CA-FCCSC - 11 - January 2012
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Florida Department of Transportation
Public Transit Office Order Packet
ORDER FORM—PAGE FOUR
CONTRACT#TRIPS-11-CA-FCCSC,
TURTLE TOP CUTAWAY TRANSIT VEHICLES
FIRST CLASS COACH SALES, LLC-ALLIANCE BUS GROUP
April, 2014
Reverse camera and monitor backing system: $470
Manufacturer Weldex
Air purification system $3,400
"Mentor Ranger"in vehicle computer $4,975
REI Public Address System $250
Upgrade the standard vehicle AM/FM Radio $230
Power Pedestal for both the Ford E350/E450& Chevy 3500/4500 chassis-
includes Adnik 6-way power slides w/RH switch, Seat Belt Bracket, Driver's $750
Base Pedestal, and Vinyl Skirt
Avail MDT—Includes Para Transit Kit#FC-2012—Driver Interface,
Communications, Interface Expansion Box(IEB), Emergency Alarm, and $14.940
L .
Navigational Assistance Unit !
Driver's side running board-diamond plate $95
Mobile View Camera System—Includes MV 3008 8 channel DVR, one
forward facing camera, two mini dome no IR cameras, two mini dome IR $7,498
cameras, per TRIPS specifications
ThermoKing roof mount SLR AC systems upgrade
VT 156" & 176"Floor: TK SLR75 TM-21 $4,800
Ody 174"& 187" Floor: TK SLR75 TM-12 $4,800
Ody XL 219"&231" F550: TK Dual SLR65 TM-21 $7,500
Ody XL 255"F550:TK Dual SLR65 TM-21 $7,500
Ody XL 255" FM2:TK Dual SLR65 TM-21 $7,500
Ody XL 285"F550:TK Dual SLR65 TM-21 $7,200
Ody XL 285"& 311"&330"& 349" FM2: TK Dual SLR75 TM-21 $8,500
,
PAGE FOUR SUB-TOTAL ti , .
(sub-total of fourth page) `
PAGE THREE SUB-TOTAL ----
(sub-total of third page) A' ` '' x
PAGE TWO SUB-TOTAL
(sub-total of second page) E``
PAGE ONE SUB-TOTAL
(sub-total of first page) `
GRAND TOTAL
` 1.itl'af-
(sum of pages 1, 2. 3. and 4 sub-totals)
TRIPS-11-CA-FCCSC - 12 - January 2012
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Florida Department of Transportation
Public Transit Office Order Packet
CHOICES FORM
CONTRACT#TRIPS-11-CA-FCCSC
TURTLE TOP CUTAWAY TRANSIT VEHICLES
FIRST CLASS COACH SALES, LLC-ALLIANCE BUS GROUP
SEATING AND FLOORING CHOICES
-----
Seating Colors: (circle one) Blue (Gray) Beige
Flooring Colors: (circle one) Blue Gray Beige IBlack
Paint Scheme: (circle one) t #1 #3 Other
Paint Schemes Note: If an agency requires a paint and lettering scheme that is NOT
GENERALLY covered by one of those listed above, they may make separate
arrangements either with the manufacturer or a local vendor to provide these services.
Agencies will select colors (2) for background and stripes when orders are placed. All paint
scheme pricing shall reflect white base coat.
Upholstery Information-Vinyl Colors Available:
BLUE CMI VINYL - Center insert of seat to be MEDALLION KEOPS AZUL BLUE INSERT,
style VP-MEDLI-KEAZU; outside wrap and back of seat to be solid MEDALLION
MORRENO TROPICAN AZUL, style VP-MEDMO-TRAZU.
BEIGE CMI VINYL - Center insert of seat to be MEDALLION KEOPS VERDE TAN
INSERT, style VP-MEDLI-KEVER; outside wrap and back of seat to be solid, MEDALLION
DOCCA SAND BEIGE, style VP-MEDLI-DOSNB.
GREY CMI VINYL - Center insert of seat to be MEDALLION KEOPS VERDE TAN
INSERT, style VP-MEDLI-KEVER; outside wrap and back of seat to be solid, MEDALLION
MORRENO TROPICAN GREY, style VP-MEDMO-TRGRY.
WHEELCHAIR LIFT CHOICE
Wheelchair Lift: (circle one) Braun , Rican Maxon
SECUREMENT RETRACTOR CHOICE
WIC Securement: (circle one) Sure-Lok Titan lo'Straint QRTMAX
TRIPS-11-CA-FCCSC - 13 - January 2012
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