Agenda 04/08/2014 Item #16D 84/8/2014 16. D . 8.
EXECUTIVE SUMMARY
Recommendation to approve payment to Peluso Movers, Inc. for outstanding invoices in the
amount of 51,750 and authorize the continued use of this company to provide off -site storage
services for Museum artifacts through September 30, 2016.
OBJECTIVE: To continue to provide secure off -site storage and transport services for the Museum's
oversized artifacts and avoid additional moving and relocation costs.
CONSIDERATIONS: For a number of years the Museum has provided the Purchasing Department with
a request to waive the competitive purchasing process to allow Peluso Movers, Inc. to provide off -site
storage and transport services for the Museum's oversized and stored artifacts. This request took into
consideration the cost of packing and transporting these artifacts from their current storage location and
was granted based on the increased financial impact that would result from moving these artifacts to a
new location.
Peluso Movers, Inc. has adequate storage space and has demonstrated the expertise needed to securely
store and transport artifacts and exhibit materials from one Museum location to another. The Museum
submitted a waiver request at the beginning of Fiscal Year 2014. Purchasing staff subsequently requested
that new information be provided, in accordance with the County's new Purchasing Ordinance.
The Museum requested quotes from five comparable moving and storage companies. Several of these
firms did not provide information or declined to offer a bid. In summary, the companies who declined to
offer a quote were:
• Suncoast Moving (declined because their warehouse space is not adequate to store the Museum's
items)
• WM Huff (declined because their trucks, equipment and warehouse space is not adequate to store
and transport the Museum's items)
• Two Men and A Truck
• Affordable Moving
• Frank and Son Moving
Peluso Movers, Inc. was the only company that submitted a quote. A purchase order (No.450015951 l )
was issued on February 18, 2014. The past due invoices are dated prior to the issue of the new purchase
order and therefore Board approval is required to pay them. The outstanding invoices prior to the issuance
of the new purchase order are:
PELUSO
INVOICES
DATES
AMOUNTS
43637
10/15/2013
$200.00
43638
10/15/2013
$150.00
43863
11/15/2013
$200.00
43864
11/15/2013
$150.00
44094
12/15/2013
$200.00
44095
12/15/2013
$150.00
44337
1/15/2014
$200.00
44338
1/15/2014
$150.00
44474
2/15/2014
$200.00
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4/8/2014 16.D.8.
44475 2/15/2014 $150.00
Total $1,750.00
Staff requests that the Board authorize payment of the outstanding invoices and authorize the continued
use of Peluso Movers, Inc. through September 30, 2016 at which time new storage service quotes will be
solicited.
FISCAL IMPACT: Funds for this purchase order are available in the Museum Fund 198.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
item.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority
vote for approval. — CMG
RECOMMENDATION: That the Board of County Commissioners authorizes the payment of the
outstanding invoices and the continued use of Peluso Movers, Inc. for off -site storage and transport of
Museum artifacts through September 30, 2016.
Prepared by: Ron Jamro, Museum Director
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4/8/2014 16.D.8.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16. D. 16. D. 8.
Item Summary: Recommendation to approve payment to Peluso Movers, Inc. for
outstanding invoices in the amount of $1,750 and authorize the continued use of this company
to provide off -site storage services for Museum artifacts through fiscal year 2016.
Meeting Date: 4/8/2014
Prepared By
Name: ApkarianChristina
Title: Administrative Assistant, Museum
3/20/2014 12:15:12 PM
Submitted by
Title: Administrative Assistant, Museum
Name: ApkarianChristina
3/20/2014 12:15:13 PM
Approved By
Name: ApkarianChristina
Title: Administrative Assistant, Museum
Date: 3/24/2014 2:55:21 PM
Name: JamroRon
Title: Director - Museum, Museum
Date: 3/24/2014 4:08:52 PM
Name: MarkiewiczJoanne
Title: Director - Purchasing /General Services, Purchasing & General Services
Date: 3/27/2014 1:43:10 PM
Name: AlonsoHailev
Title: Operations Analyst, Public Services Division
Date: 3/27/2014 3:15:50 PM
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4/8/2014 16.D.8.
Name: JohnsonScott
Title: Procurement Specialist, Purchasing & General Services
Date: 3/31/2014 7:47:50 AM
Name: CarnellSteve
Title: Administrator - Public Services, Public Services Division
Date: 3/31/2014 8:05:18 AM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 3/31/2014 2:50:13 PM
Name: FinnEd
Title: ManagementBudget Analyst, Senior, Transportation Engineering &Construction Management
Date: 3/31/2014 3:17:28 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 4/1/2014 9:20:43 AM
Name: DurhamTim
Title: Executive Manager of Corp Business Ops,
Date: 4/1/2014 9:56:26 AM
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4/8/2014 16.D.8.
We are currently storing 4 vaults and a number of large objects listed below.
130= child's school desk and chair
(2) black top science table tops 2' x 4' (legs wrapped separately)
Blonde wood exhibit case with 20" bonnet (Peluso #368 and 369)
Marco Cat case (Peluso # 381 and 382) brought back to CCM
Plastic bonnet (Peluso #380) thrown out due to condition (one seam cracked and overall scratched)
122 = (2) natural wood exhibit cases = 3' w x 4'1 x 42" h
Metal scaffolding to display artwork
Picture below:
.L24 = (7) antique chairs from CCM library
Shell display table from the Huntoon Gallery = 4' 2" w x 31" d x 29" h
(2) wall mount shelves that match the two black top science tables in I30.
Large Items:
-WWII airplane propeller
ce cleaned, could be used on Marco)
- pieces of laundry equipment; 2 of them are stored too high to measure or identify; one is a washing
machine (below) 5 1/2' w x 7' h x 4' d
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4/8/2014 16.D.8.
to identify due to height in storage. Other item is wrapped next to it.
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