Agenda 04/08/2014 Item #16D 54/8/2014 16.D.5.
EXECUTIVE SUMMARY
Recommendation to approve Amendments and Attestation Statements with Area Agency on Aging
for Southwest Florida, Inc. d /b /a Senior Choices of Southwest Florida for the Home Care for the
Elderly Program to ensure continuous funding for FY 2013/2014 and to approve a budget
amendment recognizing an additional $424 in grant revenue.
OBJECTIVE: To provide uninterrupted support services to Collier County Services for Seniors frail,
elderly clients.
CONSIDERATIONS: The Housing, Human, and Veteran Services' Services for Seniors program has
provided support to Collier County's frail and elderly citizens for over thirty-two years through the Home
Care for the Elderly (HCE) grant program. This grant is funded by the Florida Department of Elder
Affairs (DOEA) through the Area Agency on Aging of Southwest Florida, Inc. d /b /a Senior Choices of
Southwest Florida (Senior Choices). The grant funds services that enable seniors to remain in their homes
and Iive with independence and dignity.
On July 24, 2011 the Board approved the current grant contracts with Senior Choices (Agenda item
16D15). Numerous amendments have been approved by the Board. The contracts have a two -year term,
effective July 1, 2012 through June 30, 2014 with 2 two -year renewals.
An amendment to the Home Care for the Elderly (HCE) agreement was received from Senior Choices
increasing Special Subsidy funding by $1,692 through transfers of $1,268 from Case Management
funding and $424 from Basic Subsidy funding, with an effective date of February 13, 2014. The Basic
Subsidy budget is retained and directly administered by Senior Choices for the benefit of qualified Collier
County clients; therefore the budget administered directly by Collier County will realize a net increase of
$424. The shift reflects fluctuations in the needs of the clients, and in the case workers' client load which
routinely results from the loss or addition of clients.
The following table provides a breakdown of the award adjustment:
HCE Program Allocation
Proj ect
Number
Current Award
Budget
Revised Budget
Increase/
(Decrease)
Case Management
33272
$10,268.00
$ 9,000.00
$ (1,268.00)
Special Subsidy
33272
$ 8,965.00
$10,657.00
$ 1,692.00
Total
$19,233.00
$19,657.00
$ 424.00
Basic Subsidy*
NA
$16,642.00
$16,218.00
$ (424.00)
*The HCE project includes $16,218 retained and directly administered by Senior Choices for basic
subsidies; the decrease of $424 to that budget line results in an increase to the County managed budget.
FISCAL IMPACT: The actions proposed in this executive summary have a net fiscal impact of $424.
The funding source for the grant awards is the Florida Department of Elder Affairs. The award amount for
the HCE program is $35.875, of which $19.657 is managed by the County. A budget amendment is
required to recognize increased grant revenue of $424 for the 2013 -14 HCE Program within Human
Services Grant Fund (707), Project 33272.
GROWTH MANAGEMENT: There is no growth management impact from this recommendation.
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4/8/2014 16.D.5.
LEGAL CONSIDERATIONS: This is a standard form amendment provided by the Area Agency on
Aging for Southwest Florida, Inc. d /b /a Senior Choices of Southwest Florida. This item has been
approved for form and legality and requires a majority vote for Board approval. — JAB
RECOMMENDATIONS: That the Board of County Commissioners approves and authorizes the
Chairman to sign the Amendment and Attestation Statement with Area Agency on Aging for Southwest
Florida, Inc. d /b /a Senior Choices of Southwest Florida for the Home Care for the Elderly program to
ensure continuous funding for FY 2013/2014 and approves a budget amendment to recognize an
additional $424 in grant revenue.
Prepared by: Lisa N. Carr, Grants Coordinator, Housing Human and Veteran Services
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.D.5
4/8/2014 16.D.5.
Item Summary: Recommendation to approve Amendments and Attestation Statements with Area
Agency on Aging for Southwest Florida, Inc. d /b /a Senior Choices of Southwest Florida for the Home
Care for the Elderly Program to ensure continuous funding for FY 2013/2014 and to approve a budget
amendment recognizing an additional $424 in grant revenue.
Meeting Date: 4/8/2014
Prepared By
Name: LisaCarr
Title: Grants Coordinator, Housing, Human & Veteran Services
Approved By
Name: DeSearJacquelyn
Title: Accountant, Housing, Human & Veteran Services
Date: 3/17/2014 3:26:17 PM
Name: GrantKimberley
Title: Director - Housing, Human and Veteran S, Housing, Human & Veteran Services
Date: 3/17/2014 4:48:11 PM
Name: SonntagKristi
Title: Manager - Federal /State Grants Operation, Housing, Human & Veteran Services
Date: 3/18/2014 10:28:11 AM
Name: TownsendAmanda
Title: Director - Operations Support, Public Services Division
Date 3/20/2014 7:06:01 AM:
Name: AlonsoHailey
Title: Operations Analyst, Public Services Division
Date: 3/20/2014 9:27:43 AM
Name: Bendisa Marku
Title: Supervisor - Accounting. Housing, Human & Veteran Services
Date: 3/20/2014 1:58:52 PM
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4/8/2014 16.D.5.
Name: MagonGeoffrey
Title: Grants Coordinator, Housing, Human & Veteran Services County Attorney,
Date: 3/20/2014 4:42:35 PM
Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 3/21/2014 10:59:47 AM
Name: RobinsonErica
Title: Accountant, Senior, Grants Management Office
Date: 3/24/2014 9:42:06 AM
Name: CamellSteve
Title: Administrator - Public Services, Public Services Division
Date: 3/25/2014 2:51:59 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/31/2014 9:43:18 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior, Grants Management Office
Date: 3/31/2014 9:43:49 AM
Name: FinnEd
Title: ManagementBudget Analyst, Senior, Transportation Engineering & Construction Management
Date: 3/31 /2014 5:28:32 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 4/l/2014 9:49:12 AM
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4/8/2014 16.D.5.
Amendment 008 July 2012 – June 2014 HLu Lus. i.1-.uuu
AREA AGENCY ON AGING FOR SOUTHWEST FLORIDA, INC.
dba SENIOR CHOICES OF SOUTHWEST FLORIDA
HOME CARE FOR THE ELDERLY PROGRAM
COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS
This AMENDMENT, entered into between the Area Agency on Aging for Southwest Florida, Inc. dba
Senior Choices of Southwest Florida, hereinafter referred to as the "Agency," and Collier County Board
of County Commissioners, hereinafter referred to as the "Recipient," amends contract HCE 203.12 —
July 2012 -June 2014.
The purpose of this amendment is to transfer $1,268 from Case Management and $424 from Basics to Special
Subsidies for year two, 2013 -2014, or the rate schedule, subject to the availability of funds; and revise
ATTACHMENT VIIL
This amendment shall be effective February 13, 2014.
All provisions in the agreement and any attachments thereto in conflict with this amendment shall be and
are hereby changed to conform with this amendment.
All provisions not in conflict with this amendment are still in effect and are to be performed at the level
specified in the agreement.
This Amendment, two pages, is hereby made a part of this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed by their
officials there unto duly authorized.
Collier County Board of County Area Agency on Aging for Southwest
Contractor: Commissioners Florida, Inc., dba Senior Choices of
Southwest Florida
SIGNED
SIGNED BY: BY:
NAME: Tom Henning NAME: Ronald Lucchino, PhD
TITLE. Chairman TITLE: Board President
DATE: April 8, 2014 DATE:
Federal Tax ID: 59- 6000588
Fiscal Year Ending Date: 09/30
DVVIGHT E. BROCK, Clerk
By:. �—
I
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Approved as to fonn and legality
Assistant County
4/8/2014 16.D.5.
Amendment 008 July 2012 — June 2014 HLt: zw. izmws
HOME CARE FOR THE ELDERLY PROGRAM
BUDGET SUMMARY
Collier County Board of Commissioners
HCE Case Management $ 9,000.00
HCE Basic Subsidies 14 — 18 HCE Clients 16,218.00
HCE Special Subsidies 10,657.00
Total $35,875.00
HOME CARE FOR THE ELDERLY PROGRAM
RATE SUMMARY
Collier County
SERVICES
Payments to the Lead ALyency
Case Management (CMV)
Case Aide (CAV)
Homemaker (HMKV)
Personal Care (PECV)
Respite (RESV)
Specialized Medical Equipment,
Services and Supplies (SCSV)
Background Screening (OTHBKV)
Payments to the CareLyiver
Respite (RESP)
Specialized Medical Equipment,
Services and Supplies (SCSM)
Transportation (TRS)
2
REIMBURSEMENT RATE
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Collier
$55.56
$30.00
$21.11
$24.44
$24.44
Total Cost
Total Cost
Total Cost
Total Cost
Total Cost
ATTACHMENT VIII
6c�
4/8/2014 16.D.5.
Attestation Statement
Agreement /Contract Number: HCE 203.12
Amendment Number 008
I, Tom Henning , attest that no changes or revisions have been made to the
(Recipient/Contractor representative)
content of the above referenced agreement/contract or amendment between the Area Agency on Aging for
Southwest Florida dba as Senior Choices of Southwest Florida and
Collier County Board of Commissioners
(Signature of Recipient/Contractor name)
The only exception to this statement would be for changes in page formatting, due to the4ifferences in
electronic data processing media, which has no affect on the agreement /contract content.
4/8/2014
Signature of Recipient /Contractor representative Date
E, BROCK[ Clark
Approved as to form and legality
r. Q 61 A13
Assistant Co Attorney
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