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Agenda 04/08/2014 Item #16B14/8/2014 16. B.1. EXECUTIVE SUMMARY Recommendation that the Board of County Commissioners (BCC) as the Community Redevelopment Agency provide an after the fact approval of the submittal of a Disaster Recovery Initiative Grant application to Collier County to fund the Pineland Avenue Stormwater Improvement Project in the amount of $56,570, authorize the CRA Board Chairman to execute the Subrecipient Agreement, if grant is awarded and approve all necessary budget amendments. OBJECTIVE: Community Redevelopment Agency to provide after the fact approval for submittal of a Disaster Recovery Initiative Grant application to Collier County to fund the Pineland Avenue Stormwater Improvement Project. CONSIDERATIONS: The announcement for the 2013 -2014 funding cycle of the supplemental Disaster Recovery Initiative Grant was made on February 20, 2014. The application is being presented after the fact. Staff completed the application and obtained County Manager approval prior to the deadline for grant submission in accordance with CMA 5330 and Resolution No. 2010 -122. The application was due on March 13, 2014 and submitted on -time. An application for this project was approved by the BCC for submittal during a previous funding cycle, however, the project was not selected for funding and the County requested additional information be provided during the current funding cycle. The inclusion of this additional information required additional time for the application to be completed. Review of applications and awarding of funding is expected within the next few months following application. Funds will be expensed during the CRA's FY -2014 -2015 budget cycle. Should the grant funds be awarded to the CRA, the grant agreement will return to the CRA Board for approval as well as the BCC to appropriate the grant finds via budget amendment. FISCAL IMPACT: The amount requested was 556.570 to fund the environmental assessment that is required as par o'`wL� application . the CE services to be provided by the Collier County irowtr Management Division. as well as the construction or the project. The CR. - ,Ail provide in -i:ind program manaL,,emeni services in t1ie form of stafr time (estimated at Sl i anc us: of office spas_ fo_ putm- and professioina meetin rs GROWTH MANAGEMENT IMPACT: 'None. L,EG,kL CONSIDERATIONG: nl: itei� ais seeh� auti�or;zatior fog tr: -hairma- o- tn: CR' t execut: , Subrecinien-. YL), creemem accenting the gran vvitnou` fu,t_ic., r_�. Boars ci�u01: n'� li�)ai' d_ t(l`_ SUC7 re:nt0:. Ai`11 h, L t!l_ oT)nr) Cu;lmL- i( awLi c- :iis ?U11Q anc consider the Subreclpler3. 4 LTreemein a-L c regular'\ scnedulec Boarc tneetin . Al,corainL1I:, MiQ item is approved as to form anc iegality and requires a majority vote for approva. -jAB. RECOMMENDATION: That the Board of County Commissioners, as the Community Redevelopment Agency, provide an after the fact approval of the submittal of a Disaster Recovery Initiative Grant application to Collier County to fund the Pineland Avenue Stormwater Packet Page -946- 4/8/2014 16.B.1. Improvement Project, authorize the CRA Board Chainnan to execute the Subrecipient Agreement, if grant is awarded, and approve all necessary budget amendments. PREPARED BY: Ashley Caserta, Project Manager Bayshore Gateway Triangle Community Redevelopment Agency 2 Packet Page -947- 4/8/2014 163.1. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.B.16.B.1. Item Summary: Recommendation that the Board of County Commissioners (BCC) as the Community Redevelopment Agency provide an after the fact approval of the submittal of a Disaster Recovery Initiative Grant application to Collier County to fund the Pineland Avenue Stormwater Improvement Project in the amount of $56,570, authorize the CRA Board Chairman to execute the Subrecipient Agreement, if grant is awarded and approve all necessary budget amendments. Meeting Date: 4/8/2014 Prepared By Name: CasertaAshley Title: Project Manager, CRA, County Redevelopment Agency 3/13/2014 1:15:31 PM Submitted by Title: Project Manager, CRA, County Redevelopment Agency Name: CasertaAshley 3/13/2014 1:15:32 PIV1 annroved B. Name: Jourdaniear Tice: Proiec_ 1\Jianage:. County Reaevelonnien: f;2ene', Na111'�: )- SeIDeQIO.I °illllTe` 'ltl,— �sslstan amount .Attorne`,.. .Ie71e;'a- Se -V] cc- Date: Name: Joshua Thomas Title: Grants Support Specialist, Grants Management Office Date: 3/25/2014 8:05:04 AM Packet Page -948- 4/8/2014 16.B.1. Name: KlatzkowJeff Title: County Attorney, Date: 3/31/2014 9:41:35 AM Name: StanleyTherese Title: Management/Budget Analyst, Senior, Grants Management Office Date: 3/31 /2014 12:28:19 PM Name: FinnEd Title: Management/Budget Analyst, Senior, Transportation Engineering & Construction Management Date: 3/31/2014 3:22:22 PM Name: OchsLeo Title: County Manager, County Managers Office Date: 3/31/2014 4:42:09 PM Packet Page -949- 4/8/2014 16.B.1. APPLICATION CHECKLIST Bayshore Galetia ay Triangle Connnunity Redevelopment Agency Pineland Avenue Stornntwler Irrrprovenrenl Project Insert Organization's Name and Project Name COLLIER COUNTY FISCAL YEAR 2013/2014 HHVS GRANT APPLICATION COVER CHECKLIST Place this checklist on top of the application. Submit the following pages in the order outlined below plus required exhibits and any attachments. APPLICATION CHECKLIST ® Applicant Information ® Agency Organization Information ® Project Summary Information ® National Objectives ® Project Description and Goals ® Project Implementation Plan and Readiness to Implement ® Experience and Capacity ® Financial Management and Budget ® Budget Summary and Itemization Sheet - Operating and Services ® Budget Summary and Itemization Sheet - Construction and /or Rehabilitation. ❑ Estimated Program Income ® Leveraged-or Match Funds ® Environmental Issues Zl Exhibits. ❑ 501 (c) (3) IRS 71 a,. Exemption Letter ❑1 Articies of Incoi- L)oratior' ❑ B�-_aw: ❑ Organizationa' Char. Lis; o` Board of Director, ❑yi Resumes. 1'ai° Scales wits, Job Description: i State of Florida Certificate o��iooc Standint X Boars Kcsoiuuon authon=2 submitta. o-. grar_-. ant�ii atio�_ >� I recedint, :-yea audits inc iuding managemer:: tetic- anc :inaing; ❑ .ti;;ialouiectgernen: �,ette. ❑ fnda� i o �omnilance wits: Federa State. =1 keguiation, YI Certification of DRl /DREF Funded -onstruction /h:enahiiitation Project: ❑ Acknowledgement ofReligious Organization Requirements ® Certification Regarding Debarment, Suspension, Ineligibility Voluntary Exclusion ® Procurement Policy . ® Organization's Most Current Balance Sheets ® Exhibit A: - Photos ® Exhibit B: Photos 11 Packet Page -950- 4/8/2014 16.8.1. Bayshore Gateway Triangle CRA.Bayshore Beautification MSTU Haldeman Creek MSTU ACKNOWLEDGEMENT LETTER All applicants shall incorporate this letter in the grant application submittal on the organization's letterhead. This will be page 2 of the application packet following the checklist. March 11, 2014 Ms. Kimberley Grant, Director Collier County Housing, Human and Veteran Services 3339 E. Tamiami Trail, Suite 211 Naples, FL 34112 RE: Request for Funding under the DRUDREF Supplemental Funding Grant Application Cycle Dear Ms. Grant and members of the RRC: I have read the Collier County Housing, Human and Veteran Services (HHVS) application for DRUDREF Supplemental Funding Cycle. On behalf of The Bayshore Gateway Triangle CRA, as the duly authorized signatory for The Bayshore Gatetivay Triangle CR,4, I agree to and accept the terms, specific limitations, and conditions expressed therein. In addition, I have read, rely upon, actmowledge and accept the County's Disclosure and Disclaimer, which is attached hereto and is fully incorporated into this letter. By signing below, the undersigned acknowledges- that he /she has read and understand the Certifications attached hereto as Appendix _ and, if awarded DRYDREF funds, as applicable, The Bayshore Gateway Tricnrgle CRA will be able to comply fully with the provisions of those Certifications and will be able to comply with all additional applicable federal, state and local requirements, including procurement . and financial management. Applicant also acinowledges that if a funding recommendation is made for less than the full amount applied for. additional documentation including a revised budget. scope of work and proposed accomplishments may be requested prior to final finding determinations. Tile C'ouutv reserve,, the right to verify, that the authorized signature above is authorized to bind tine Applicant (on behalf of tilt- Organization) and may require tilt Application to submit documentation verifying such attthorin . The Bayshore Gatewcrn Tricnrgie Cl, also attaches a letter designating the person that has signatoy auUnorin' to bind the organization shouic funding be aliocatec,. The signatory iette_- must be notanzec. Sincereil'. Mr. Leo E. Ochs, Jr. r' Collier County Manager, Offices: 3570 Bayshore Drive, Unit 102 Naples, Florida 34112 Phone: 239 -643 -1115 Online: www.BGTCRA.eom Packet Page -951- 4/8/2014 16.B.1. Grant Application Reviewed and Approved by County Manager r designee;---,, County Manager// date After - the -Fact Approval by the BCC is required at the April 8, 2014 BCC meeting TO: Leo Ochs, County Manager CC: Ashley Caserta, Bayshore CRA FROM: Joshua Thomas, Grants Support Specialist SUBJECT: County Manager review and approval of a 2013/2014 DRUDREF Grant Application to the Collier County Housing, Human, and Veteran Services Department in the amount of $56,570 March 12, 2014 The Bayshore Gateway Triangle Community Redevelopment Agency (CRA) applied for a DRI/DREF Grant through HHVS in.order to receive funding for stormwate_• improvements on Pineiand Avenue. Th: Board of County, Commissioners approved the submittal or this application on januarn 14. 201, howeven dui -InL, the anoiicauou cure nerioc; HHN'S reauestee sabstantiai cnanges to the application tha, require a second BCC aporovai Inciuding in house C Ei servi n rn�ided ov the COliie- Couniv Grown ivianagemen? Division as wei: as additionai exhibits inclumno3 ni;oto: ol"tnc proiect area. Tne cnang,: ii proieet s:;ope however dia I10t change tile fundin << amount reauestec HH-VS establisheci a deadiin% o_ Maref. '. 2014 for tite CRS. t(, resubmit tine apnlicatim. witi: tn,; addinona: cnanges macit ,JUrmc, the aeslgl, forth, prerlousr competed atewal 4riangie gran-_ = i (•- tile desi�l enRinee.• Wori :ec iror. plan: nrenarc_ Ic- ,. ,.enarau- I n o' INaniec nroiec SnOWlnr : _ : 1: to t) don ,,- oL Pineianc t>venu,- Ti-1— nrorose vvri. wa SE n wori- TO• Itc Water re Ihn a. the not CneaS' OI'ile` G I`I lan.. all I'M' NVOI'i. v, a :: Il se' pone r) ine anC was also lefl out of the CI�.`s project. Due to the short timeframe, we are requesting your approval for the CRA to submit the application, followed by after the fact approval by the Board of County Commissioners at the April 8, 2014 BCC 3299 Tamiarni Trail cast, Suite 201 • packet Page - 952 - 239 -252 -8973 • FAX 239 -252 -8828 4/8/2014 16. B.1. meeting. Once you have reviewed the application, please sign in the boa above and in the areas marked for signature in the application and call me for pickup at 239 - 252 -8989. Thank you, and please let me know if you have any questions regarding this request. Packet Page -953- 4/8/2014 16. B.1 Bayshore Gateway Triangle CRA .Bayshore Beautification MSTU Haldeman Creek MSTU Ms. Kimberly Grant, Director Collier County Housing, Human and Veterans Services 3339 E. Tamiami Trail, Suite 211 Naples, FL 34112 March 11, 2014 Re: Signatory Authority Dear Ms. Grant and members of the RRC: The Bayshore Gateway Triangle Community Redevelopment Agency operates under the Collier County Board of County Commissioners, as declared in Resolution 2000 -83, attached to this application. The chairman is authorized to sign on behalf of the CRA and has done so throughout this application. Sincerely, fear. Jourdar. interin -! Directo- Baysnore Gatewa\,, Triangle --Rk State o` Fioria� �oun7, o' oli —"Cl-. Subs:.rir,ec anc sworr: �c me or tni� —'-7't' as c� ,: = berorE me wne E: oersonali, imowr b mE Seal ASHLEY CASERTA _:_:� -.�'- v� �.• NOTARY PUBLIC STATE OF FLORIDA Notary Signature Comm# EE005M Expires 613012014 Offices: 3570 Bayshore Drive, Unit 102 Naples, Florida 34112 Phone: 239 - 643 -1115 Online: www.BGTCRA.com Packet Page -954- 4/8/2014 16.B.1. . I COLLIER COUNTY HOUSING, HUMAN & VETERAN SERVICES GRANT APPLICATION Organization Name: Bayshore Gateway Trianele Continuity Redevelopment Aeencv Organization Mailing Address: 3570 Bm;shore Drive, Unit 102 Naples, Florida 34112 Phone: 239 - 643 -1115 Contact Person /Title: Ashley Caserta/Proiect Manazer Contact Email Address: ashleycaserta(i ? collierrov.net Federal Tax ID #: 59- 6000558 DUNS #: 076997790 AGENCY ORGANIZATION INFORMATION 1. Is your organization a for -profit or non - profit organization? If the organization is a non - profit do you have a 501(c) (3) status? Yes❑ No® Years in Operation: 2. Is your organization or agency faith based? Yes❑ No® If yes, all faith -based organizations must complete and attach Acknowledgement of Religious Organization Requirements and must identify national or state affiliation and provide your mission statement. 3. Agency has written personnel, fiscal /procurement & implemented policy ?* *Housing, Human & Veteran Services will review item 3 upon award. Yes® No❑ 4. Agency has a written operating procedures manual? Yes® No❑ * Housing, Human & Veteran Services will review item 4 upon award. 5. Agency has a written conflict of interest policy and has attached it to this application. with this application. Yes Y No-- I Packet Page -955- 13 4/8/2014 163.1. PROJECT SUMMARY INFORMATION PROJECT FUNDING REQUEST $ 56,570 Total Project Cost: 556,570 Depending on the number of application, there may be some instances where HHVS decides to award less than the requested amount of the application. Will the organization accept a lesser amount? Yes® No❑ If so, what would be the amount acceptable? $50,000 PROJECT SYNOPSIS: Limit the project synopsis to 30 words or less in the space below: Gateway Triangle stormwater improvement on Pineland Avenue including removal and replacement of existing culverts and structures from 2215 Pineland Avenue to the existing catch basin south of Lois and Pineland. NATIONAL OBJECTIVES Which National Objective will this project target? ❑ Benefits low and moderate income persons (24 CFR 570.208(a)) ❑ Aids in the prevention or elimination of slums or blight (24 CFR 570.208(b)) ❑ Qualifies as a certified urgent need (24 CFR 570.208(c)) J If the National Objective treat principally benefits low and moderate. income persons is selecteL, describe llow the activity � will address ONE of the subcatevories listed below: , u-ea Benefit Activity — Tnose pro,,ecis carriea out in a neighborhood consisting nredominantiv of LM_ persons and providing services for suen person::; ye could be avaiiabie w othe° non - income eligible persons in the area. See Appendi�.2 ma-D showing.LM /, areas iocatec within Collier Count,-. ThiF imormatior_ can bC documented by documenting that the are:.::, primarily residential (e. .. zoning man;: an- tha' the income characteristics of households in the service area i i.e. Census data) The nrolec: will be carrier ou i1: a neighborhood thai consists orpredoratinantiv ;,MI nersons any' will proviac water ntanagemenv upgrade, for ah' inhabitants. Tate income characteristics o`tnc households in the area have been provided vit Curren' Census data neiow. Tuc census tract that ti,; project is in is Tract 106.01. The median income for fatnilies in the tracts are $34,943. This income level is within the very low income range ($343 higher than the antountgiven in the DRI grant application) according to .HUD inconte guidelines. Data was provided by Amercian FactFinder and the US Census Bureau and is included below. Additionally, the area is primarily residential as shown on the zoning map below. 14 Packet Page -956- 4/8/2014 16. 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Q' JF n N �T� r^ Fi N N m 'teT b N N r of n o m m m w n o m m n< n J< o w h w m Iii- z 3nN3AV ONV13NId f 7 N W ° N m ryty rv}} r i. .N-- N lV H N n N 2 3nN3AV N01-13d snouY0111001Y se N Z O N ^ c� °n `rte 'J 6SZ-60 966Z ;�° E90 9RC v p n- m d n y°j n ml IBZ-10 1615 _ fp ZO -ZO fLSI- 1.-. � tci tci ^L J m 133aS 3N16 "I p 196f6st ° Q -i-- N ` `� LLL-Z( fn n ""— ti1 n iv n fi-i S N v UO Zh -2 — m Y iBL -IG I 80 31VONOAI a Q of O � n b -9t mmd- � m � t o z! af FT 3 N �d 3MNC IVIOa3WW v 133h15 W"]VC — DHO m N N W 7 I n O N 6 N b Jy n OOm N n m Y ¢ O+ z LL Ytn O tr N cn N r! M�y 4 N _ ^ n 0 o n v 1332iLS N3Ia30383 � in 133t� s suano ^ b N 133a S; SLUM N > v o a, � el o fA N ,-- c ,9� Nt S 3 I Packet Page -958- ,q 0 HE 'N n o M b Yµµ ^ V m � °v ry h : Fl DO N � a n fj 3AIN0 MV1M00VHS L a g w � ¢ N N o = N o M 0. Q' JF n N �T� r^ Fi N N m 'teT b N N r of n o m m m w n o m m n< n J< o w h w m Iii- z 3nN3AV ONV13NId f 7 N W ° N m ryty rv}} r i. .N-- N lV H N n N 2 3nN3AV N01-13d snouY0111001Y se N Z O N ^ c� °n `rte 'J 6SZ-60 966Z ;�° E90 9RC v p n- m d n y°j n ml IBZ-10 1615 _ fp ZO -ZO fLSI- 1.-. � tci tci ^L J m 133aS 3N16 "I p 196f6st ° Q -i-- N ` `� LLL-Z( fn n ""— ti1 n iv n fi-i S N v UO Zh -2 — m Y iBL -IG I 80 31VONOAI a Q of O � n b -9t mmd- � m � t o z! af FT 3 N �d 3MNC IVIOa3WW v 133h15 W"]VC — DHO m N N W 7 I n O N 6 N b Jy n OOm N n m Y ¢ O+ z LL Ytn O tr N cn N r! M�y 4 N _ ^ n 0 o n v 1332iLS N3Ia30383 � in 133t� s suano ^ b N 133a S; SLUM N > v o a, � el o fA N ,-- c ,9� Nt S 3 I Packet Page -958- ,q 0 4/8/2014 16. B.1. 2) Limited Clientele Activity — Those that benefit a specific group of people (rather than all the residents in a particular area) who are, or presumed to be, income eligible. In order to meet the LMI Limited Clientele criteria, the activity must: seine at least 51 % LMI, as evidenced by documentation and data concerning beneficiary family size and income; have income eligibility requirements which limit the service to persons meeting the LMI income requirements, as evidenced by the administering agency's procedures, intake /application forms, income limits and other sources of documentation; serve a specific group presumed by HUD to be income- eligible include: abused children, battered persons, elderly persons, handicapped adults, homeless persons, illiterate persons, migrant farm workers and persons living with AIDS; and be of such a nature and in a location that it may be concluded that the activity's clientele are LMI. 3) Income Eligible Housing Activity —These projects add or improve a permanent residential structure wherein, upon completion, income eligible persons will occupy 51 % or more of the housing units. 4) Job Creation or Retention Activity —A project which creates or retains permanent jobs, of which at "least 51 % are either taken by or available to income eligible persons. ❑ If the National Objective that principally aids in the prevention of elimination of slums or blight is selected, describe how the activity will address ONE of the subcategories listed below: 1) At least 25% of the properties throughout the area exhibit the following: a. Physical deterioration of buildings /improvements; b. Abandonment of properties; c. Chronic high occupancy turnover rates or chronic high vacancy rates in commercial or industrial buildings; d. Significant declines in property values or abnormally low property values relative to other areas in the community; or e. Known or suspected environmental contamination 2) Public improvements throughout the area are in a general state of deterioration. Documentation must be maintained by the grantee on the boundaries of the area and the conditions that qualified the area at the time of its designation. The designation of an area as slum or blighted must bt re.- deteiminec every 1(! years for continued qualifications (2' CFh .570.208(b)(iii;. ❑ If the National Objective that principally qualifies as a certified urgent need is selected. describe how the activity wil address ONL of the subcategories listed below: 1- is possible for public services activities to aualify under this Natronai Objective if the public service:, are designee to alieviate oxistim conditions tna. nose a serious and immediate threat to the health or welfare of tt:e community, ane tohowing conditions ar° me_ 1) The conditions are of recent origin or recently became urgent; ane 2) The grantee is unable to secure other funds to support the activity. 17 Packet Page -959- 4/8/2014 16.B.1. ELIGIBLE ACTIVITIES MATRIX This table provides a list of activities eligible for funding. Please indicate which activity or activities your proposal intends to undertake. To indicate your selection(s), place an "X" in the column labeled "Mark Box ". Please note that projects must make repairs and /or improvements that will mitigate fixture damage from storm related disasters. Mark ACTIVITY NAME ACTIVITY UNIT OF MEASURE Box 17D NUMBER Other commercial /industrial improvements 17D (MATRIX Parking facilities, spaces 03G CODE) 15G LF, SITE, PARCEL, UNIT, Acquisition for rehabilitation HU, BU Acquisition in 100 year flood plain or Acquisition, acquisition (in 01 LF, SITE, PARCEL, UNIT, support of), acquisition of real property, acquisition: land, HU, BU building, easement or right -of -way Asbestos removal / lead based paint abatement 21A HU,BU Clearance and Demolition 04 HU,BU,UNIT Code enforcement 15 HU,BU Commercial /industrial building acquisition, commercial rehab, 17C BU demolition Demolition of vacant dilapidated housing units 04A HU,SITE Demolition of vacant dilapidated structures (other titan housing) 041, IHU,BU,UNIT lire nrotcction. fire hydrants. xvater iaciiitie:., lines. tank. 03. F.tTNh_ HYDkAz ,,- ureatment. wel: I zn-e station. equipment 03() IJN?T Fiood &- drainage, hazard mitigation, flood L- drainage, storm 031 Lr JW - grains, catch basin. retention pond, curb & gutter W Packet Page -960- - - - -- Open space parks, playgrounds, recreational facilities 03 LF,UNIT,SITE.PARCE-- Other commercial /business assistance 17D UNIT Other commercial /industrial improvements 17D BU,UNIT, SITE Parking facilities, spaces 03G UNIT W Packet Page -960- 4/8/2014 16. B.1. Wate- facilitie;. water & sewer improvements in genera:. 03' LF.UN: -- nonresidentiai watc- nooiuips: new notable water iine_ Y'he bm)snore rs reciarestnt- the additrolr 0 CE! services tnacier activity couc 21L. IM Packet Page -961- Permanent relocation as part of hazard mitigation, permanent relocation, temporary relocation 08 HU,BU Potable well & septic system installation 14A LF,UNIT,WELL Public facilities & improvements (OTHER) 03 LF,UNIT Recreation/neighborhood center, senior center 03E LF,UNIT,SITE,PARCEL Rehab, multi unit residential 14B HU Rehab, public /private owned commercial /industrial 14E UNIT Rehab, single unit residential 14A HU Rehabilitation of commercial buildings, facade, section 504 compliance, correction of code violation, building rehab by owner /tenant 17C BU Relocation of commercial facility 08 HU,BU Relocation of utilities to underground 03 LF,UNIT Removal of architectural barriers in public buildings 10 BARRIERS,UNIT Replacement housing 12 HU Sewage treatment plant, sewer lines & components, sewer line replacement, other sewer facilities force sewer main, gravity sewer main, treatment, pump /lift stations 03J UNIT,LF,PLANT Sidewalks and pedestrian malls 03 LF Solid waste disposal improvements 03H LF.UNIT Street improvements. resurfacing 03h , i LF i Utility hookups p; HU.BU Water and /or sewer hookups for housing units 14A IMBU Wate- facilitie;. water & sewer improvements in genera:. 03' LF.UN: -- nonresidentiai watc- nooiuips: new notable water iine_ Y'he bm)snore rs reciarestnt- the additrolr 0 CE! services tnacier activity couc 21L. IM Packet Page -961- 4/8/2014 16.B.1. IMPACT ON COLLIER COUNTY'S DRI/DREF PRIORITY NEEDS (Not to exceed one page) In this section, clearly and concisely state how the proposed project will address one (or more) of the County's DRI/DREF priority needs (identified on page 3) for benefiting low and moderate income persons affected by one of the named storms from 2008 covered by the DRI and DREF grants. Describe the need for the project using local data and information. Articulate a rationale for the project related to the project's purpose(s); should explain how the project will address the stated national objectives and determine the demand for the project. In some instances justification may be in the form of a market analysis of the target population and /or the community. This project is meeting a priority steed shown on page 4 of this application. The eligible activity is "Public Assistance ( Infrastructure /Public Facilities) " and the eligible project is "drainage /facilities ". The named storms from 2008, and any decent storm in general, create a health, safeo, and welfare issue in the community. Hazardous flooding occurs because the area is only a few feet above sea level. The low elevation paired with a high water table means if the water is not properly moved f •onn the area through an unproved water management system, there is nowhere for the water to go and it sits. Exhibit A illustrates the conditions f •om 2008 daring Tropical Storm Fay, and is compared to Exhibit B, which was the same street in summer 2013 during average rainfall. The situation is still happening and does not only occur during named storms. In 2006 the CRA partnered with the Collier Cozimy Sto•nrtivater• Department for the construction of the 3.6 acre storinwater pond in the Gateway Triangle (Phase 1 completed in Spring, 2008) by acquiring .804, 000 worth of land and donating it for pond construction. In the wake of Tropical Storm Fay, the commercial areas of the Gateway Triangle drained quickly due to the new pond,- however, residential areas in the Gateway Triangle sail, no benefit because there was no fully- connected, in -tact neighborhood -level drainage system (i.e. yard srvales and culverts) —in some areas, the flooding may have been exasperated by the pod due to its elevated walls which changed the sheet flow of the stormwater runoff. The CRA responded to residents' complaints about the flooding by hiring a local engineering firm to (1) evaluate existing drainage in the residential section of the Gateway Triangle, (2) recommend improvements to the system to alleviate flooding in the area, (3) develop a stormwater management plan and (4) provide budget cost estimates. The Tertiaty Sto•rnnvater System Improvement Project for the Gateway Triangle Residential Area ( "Project') was recommended f •om this effort and had the support of the Collier County Sto•inivater Deportment, the South Florida Water Management District (SFWMD), the Local Mitigation Working Group, and the Collier Couny, Board of Commissioners. The Project was fnmded through DRI grant 10- DB- D4- 09- 21- 01 -K09 and was completed in February 2013. It consisted of new storm piping, regarding of the stivales, driveway replacement and sod replacement. The portion of work that is proposed for the Pineland Avenne Stormmvater Improvement Project was exchuded from the Tertiary Stormwater System Improvement Projectfor the Gateway Triangle ResidentialArea because during the design for the previously competed Gateway Triangle Stormwater Proiect (DRI grant # l0- DB- D4- 09- 21 -K09) the design engineer workedji -on plans prepared for a separate Cih, of Naples project showing work to be done on Pineland Avenue. The proposed work was to be part of the Cio,'s work for their water• facility at the northeast corner of Pinelmnd and Lois. This work was never done by the city, and was also left out of the CRA's project. The CRA would like to complete the work to alleviate flooding and standing water in this isolated area The need ,ib� this activity is rooted in the fact that the Gatewm) Triangle Area sn ffers from a gap in gover•nnnern service: r'e[a(eCl 70 Dubilc rlgnr- of -wav stormwcae!- aralrnagc. "Seconw -C and "Pr hear)'' siormwate'• rmanagernen: sl�sternS, suct7 as canal.: stornnvatC" Dona „, et:., do have iocal funding througi; the South Fiorida Water Managemen' District and the Collie,- Count', Stornzwate?• Deparvnenr, Fioweve Collie. Counn, poilcl, toivarc' "Tertirn-r "systems reiegates oversight responsibilitie.` ofthes: systern.° to Drivate citizens. That Local poitc), creates a gap in government services fo.° Tertiary projects —such as yard swaie any dr7vewm, cuive)" construction — because such projects are nor entitled to loco' funding (there is onhY,iunding_ for• maintenance is C1"1. ">tA7c SiVaIC: In NC D21b11C rlgl7i- 0�- 1VC1'.' an0 a,'•IVC}NCP,' clr1yC77." al'e alwLrys the reSDOnS1D711TIe:' OrD''ll)ate DJ'ODC'1'h' O1Prner'; Tn- isarewa'•' Trlangle COmrnunrn' naS n0 nelghoorn000 assoclanol? tO Dal' jo” the nrrDr•ovement ana the r'estaent m,c economicah., distressec -9E. ncrcenl Ofthe stzlnenr. , ew,ohec a, Shadowiawr: Eienrenia! ilocarec it tine cente.° o`tnc Gatewcr 1 riangie, recriw r, TCatICEG- 7'C171 !?inches au 1J ccono7717:: i7a1•dShID 1'_ -u1hc° _ouni, Scno'. ✓!Sr "I.:. /tovenmc- 2009.. 7t7i: C011m)77/nlh na: neither, tine Drivare resources nor the economic cgoacity ro fill the gqp in services created by Collier Countil stornnvale• Dohm Successful completion of the Projecl will improve drainage and decrease flooding by establishing a fzthy- connected swaie anc culvert system with ou falls to Naples Bay and the slor»nvater pond The benefits derived f-om the Project include better access to the area for emergency service vehicles during times of heavy rain, ability for regional traffic to pass through if necessary, and fewer missed days of business or school for residents who might otherwise be flooded in their homes. An additional benefit fi•on this project will be a decrease in flood- related damages to personal property. P Packet Page -962- 4/8/2014 16.6.1. PROJECT DESCRIPTION AND GOALS Project description: The proposed project shall consist of making drainage improvements in the Gateway Triangle area of Collier County on Pineland Avenue. This project shall include b:tt not be limited to the: removal and replacement of existing drainage structures and culvert; miscellaneous structure modification; swale regrading and; miscellaneous site restoration. Site restoration shall inchide, but not be limited to miscellaneous grassed area, dr•ivetvays and roadways. Tlris project will include replacement of drainage str7tetta•es and culvert tivithin platted right- of -wcry. Contractor shall practice extreme care in all work within these areas. Contractor shall need to coordinate with the various utilities for protection. All work shall be substantially completed in 30 consecutive calendar days and fully completed in 45 consecutive calendar days. Funding will be used to pay for n environmental assessment (a contractor ($51,668) and related Construction, Engineering and Inspection (CEI) services ($3,677). The total requested amount is $56,570. The engineeringphase of theproject is complete andplans are ready to be used in the bidding process in order to obtain a contractor. The propose of this project is to alleviate residential flooding and improve the health and welfare of the connmtnity by constructing swales and culverts in the public right- of -wcry in the residential section of the Gateway Triangle Area on Pineland Avenue. This swale- culvert system will connect to the surrounding stornnvater infr•ast•uctn•e and into the nearby stornnwater drainage pond and an outfall at US -41 into Naples Bay. This Project will complete the overallproject in the Gateway Triangle into a single, holistic, fidly- connected stornnvater• drainage system to alleviate floodingproblems in the Gateway Triangle Area 1. Photos are attached to this proposal and are located on the next page. 2. Reports f •on FEMA, Damage Assessment, insurance, police, etc., to document damage caused by Tropical Storm pony were not uncovered by the CRA's investigation. Local authorities did document damage and that will be reflected in other areas of this application. The CRA did witness one resident djy- matting her hone but was unable to contact her to ask if she filed an insurance claim. A photo of her did, vatting her house can be seen on the following page. 3. N/A 4. N/A S. L. Fiow many beneficiaries (both total and LMI) will the or000sed activitti• benefit' a. Total number: I'— h. LMi number: 1_ Packet Page -963- 21 Description Quantity Unit 4 Evisting Structure Demo 4 EA 5 Existing Culvert Demo 280 Linear Feet 6 Existing Structure Modification 1 7 Ditch Bottom C -Box 4 EA 8 Miter End Section —15" 3 EA 9 15" Rein o•ced Pi e Concrete 264 Linear Feet 10 Swale Regrading 50 Linear Feet 11 Roadway Removal /Patch 30 Linear Feet 12 Asphalt Pavement Overlay 115 Square Yards 1 Concrete Drive Removal /Replacement 100 Square Yards 14 Asphalt Drive Removar 50 Sartar•e Yards L. Fiow many beneficiaries (both total and LMI) will the or000sed activitti• benefit' a. Total number: I'— h. LMi number: 1_ Packet Page -963- 21 4/8/2014 16.6.1. �f7P _zal 1YCh _!TiCl11g1C CG'CC CXZ C "IMCCC 777Cllo ",flooa117- afre` T"oz)iCC(. S!ol-1): Via'; �l7! 10' ;J17or(- S77011'." 11o17i. the experienced flooding inside the structure. The bottom pi7oto sholy Felton Ave1711c. whiCh is adjace7v icy Pineland Avenue. Tne scree: is covered in ivater, the existing swedes crud culverts orc fuli and cr tree had falier:. PAPA Packet Page -964- 4/8/2014 16.6.1. PROJECT IMPLEMENTATION PLAN AND READINESS TO IMPLEMENT ALL PROJECT'S WORK SCHEDULE SHOULD NOT EXCEED SIX (6) MONTHS. The Project will commence immediately z pon receiving an approved agreement for funding. CRA staff will begin by advertising a solicitation for bids (following the County's Purchasing Policy) in order to enter into contract with a contractor to do the tiwork. Simultaneously, CRA staff will open a purchase order to have the environmental assessment completed and will make necessary arrangements with the Growth Management Division to provide CEI services. CRA staff ivill also work with the Right -Of -Way Department to apply for and obtain the required ROW permit. Once selected, the contractor will invoice for work completed monthly and payment will be made promptly. All funds will be expended within the six month timefi•ame. Obstacles that could come up include no bids received for contractor and possible rain delay during construction. The County has many contractors that receive the solicitations for bids, meaning that the project will be advertised with option for many bids to be received. Additionally, the design engineer has accounted for possible rain delay in their construction time estimate of three months and the project is expected to be completed on time or early. Activities Estimated Completion Date Engineering Design (100% plans) * Completed Collier County ROW Permitting 1 month Bidding 2 month Bid Ativard 3 months Construction 5 months Project Completion and Final Acceptance including as -built drawings and ROW permit close -out f 5 months � � The CRA is . providing in -kind services: project management (est. $ 19,487.52); meeting space, grant administration and engineering plans (provided at no cost to the CRA by Q. Grady Minor). The in -kind contribution of staff time is explained in detail in the table below. 23 Packet Page -965- CRA PROJECT MANAGEAENT IN -KIND VALUE Lstinratea average minder• Nunube7• of j of hours pe'• tiweekfor j iveekc it? I Total in -kind contributior: I7otn•i�- project management over Phase I or° for project management o= C Pte' Pasirior: I�'atL lire ofPhasc !of nrwec: project Phase i o'`projec' CIL Proiect Manager 42.82 ! 1: ! 26 $16,699.80 CkA Operation., Coordinator $ 30.1: 2 26 $11565.72 CRA Interim Director $ 47.00 1 26 51,222.00 Total 17 26 $ 19,487.52 23 Packet Page -965- 4/8/2014 16.B.1. EXPERIENCE AND CAPACITY (Not to exceed one page) EXPERIENCE The CRA has experience in implementing infrastructure projects as exemplified by the Tertiary StorMI110ter' System Improvements in the Gateway Triangle Area (HHVS DRI Grant) for $1.7 million dollar, South Bayshore Drive improvements, Ba),view /Lunar renovation project for $1.1 million dollars, Thornasson Drive Streetscape Improvements for 5 million dollars (design in progress) remediation of environmental contamination on Bayshore Drive, resurfacing roads and paving residential dirt streets. DEMONSTRATION OF CAPACITY. As a Collier Couuno7 Government entio) the CRA works with several Collier County departments to administer- grants. For example, the CRA procures professional services through Collier County Purchasing. Payment of services is made through the Collier County Clerk of Court's Finance Department. Grant administration assistance is provided by the Office of Management and Budget by hvo accountants who have great depth of experience in managing federal grants. The CRA has internal capacity to administer the proposed project behveen an interhn director who is an expert in project management, a project manager who has managed several infrastructure projects including a DRI Grant from HHVS, stornnvater drainage projects, Streetscape improvement projects, street paving projects, residential infill projects, etc, and a Operations Coordinator who is well versed in office management. The CRA interim director is well - qualified and cross - brained to cover all projects for any staff member at any time. The Interim Director has 28 years experience; the Project Manager has 9 years experience and the Operations Coordinator has 14 years experience. The Project Manager has managed a 1.7 million dollar Tertimy Stormwater DRI Grant Project, as well as a I million dollar residential street renovation project that includes stor i neater improvements, sidewalks, lighting and landscaping. For this project, the Project Manger will manage the contractor, 'engineer, CEI, environmental assessor and all aspects of grant compliance. The Interim Director is charged with day to day operations in the CRAIMSTU office. The Operations Coordinator will assist the Project Manager with special projects as well as selected grant management duties. The CRA staff has a checks and balances system in place. If an issue arises, the Interim Director will evaluate the situation and resolve conflicts as needed. The CRA submits to a single audit on an annual basis. The Collier County Clerk of Counts performs the single audit on behalf of all coun�� government entities. Audit r•equirenients are facilitated by the CRQ's cooperation in Collier Corot), Purchasing policies and Collier County Clerk of Courts Finance policies. In addition the CRA submits to other reporting requirements as required, such as monthly reports required by the CDBGIDRI grant program administered locally by Collier County Housing, Human, and Veteran Services. CRA staff has received professional grant management training, and also the CRA staff administers five (5) in house gran- ward program and reports result:; and milestones to the BCC. CRA staf{ has worked with Housing, Hi nran and Veteran Services fo two yeas to administer a CDBGIDRI gran;. CRS staff iacrvr trained with Collie.-• Coun 7y Adnninisirativc Services in grants administration tiarougit various iocali,, administered session,' provides b, Thompson bueractivc inciuding " Purciasing Goods and Service,- witk Federa' Grant. " Tinr CR -' has c Ilroicc: Manage named to adnriniste; grants who worvcs ceosen= wit). fire Collier Couny, Office o.- 'Aianagemenr and Budget to ensin-n tirar C Rf' teaera grams arc administerec propert on n. it, addition, the C Ic, cooperates with fire Coilter Count' hircriasmg Depariment and the Colite, COiiniv Cierk arCourt inancc Department,'o ensurc all Iota:, scat, and sacral - Wdciine.S are JOltowco viii; r•esUect to grant.,, . is cv?- rewi,1 c smr reciDien- tee .o NC— Coirfln' tr inrDrerner. tn, 7eniary Storm Pate..:- Svster. lrnn•overner' Pia! w- tit_ Gmewa Triangle Residentia. AreC wits: c nriliior CDBG /DR. gram. Tini:, proJec; is rotate m tns Gatewm� 7iianlric Aren r :oiire-• --outran anc wii� nenefi; c iota. e' 6-- nenefrcrarre: ir tiw, rinmemm,.- mores: are.. T inc. CI' is idealiv situated to provide progr•annnatic oversight for this gran; itnrdea program because of in -nousr sraf anc, In, ,4 's agenetr structure within the greater Collier County Governnren organization. The CRA relies on Collier Couni), Government agencies to fill out its prograininatic capacity. Legal issues are resolved with the Collier County Attorney. Accounts payable are fonvarded to the Collier County Clerk of Courts. Purchasing and procurement' concerns are processed through the Collier Count)) Purchasing Department, 24 Packet Page -966- 4/8/2014 16.B.1. FINANCIAL MANAGEMENT AND BUDGET Agency maintains the following records: Cash Receipts Journal Yes® No❑ Cash Disbursements Journal Yes® No❑ General Ledger Yes® No❑ Charts of Accounts Yes® No❑ Payroll Journal and Individual Payroll Records Yes® No❑ Individual Personnel Files Yes® No❑ Written Procurement Procedures Yes® No❑ Capital Inventory Yes® No❑ Written Travel Policy Yes® No❑ Property Control Policy and Records Yes® NoEl Will submit complete audits every year during contract Yes® No❑ Agrees to retaining all project records for the applicable I time period as outlined in applicable regulations Yes® No❑ 25 Packet Page -967- 4/8/2014 16.B.1. FINANCIAL MANAGEMENT AND BUDGET (Not to exceed one page) Outline a realistic plan for sustainability after government support ends. Describe the organization's established accounting system and financial ability to fund the project until reimbursement. Provide an outline for a realistic plan for sustainability after government support ends. This application is requesting fitnds for making drainage improvements on Pineland Avenue in the Gateway Triangle area of Collier County. The CRA will hand the project over to the Collier County Growth Management Division once the project is completed. Additionally, the Growth Management Division will be part of the construction document review team to ensure compliance with their construction and maintenance standards. This phase involves the environmental assessment, construction of drainage improvements and related Construction, Engineering and Inspection (CEI) services. CRA staff have ivorked with Housing, Human and Veteran Services for two years to administer a CDBGIDRI grant. CRA staff hcn,e trained r-vith Collier County Administrative Services in grants administration through various locally administered sessions provided by Thompson Interactive, including "Purchasing Goods and Services with Federal Grants. " The CRA has a full-time project manager trained to administer grants who tivorks closely with the Collier County Office of Management and Budget to ensure that CRA federal grants are administered properly. Ira addition, the CRA cooperates with the Collier County Purchasing Department and the Collier County Clerk of Court's Finance Department to erasure all local., state, and federal guidelines are followed with respect to grants. The CRA receives an annual revenue deposit from the BCC on October I" each year. There will be sufficientfivids budgeted io this project to cover expenses during the reimbursement process. F Packet Page -968- �f d O' C a C QI ai E 'o^ w 4/8/2014 16.B.1. U CS ZS �, � � � •-O � � cUi O Z7 O p O sp. "Ig D ''„ I N by � � .„ 4) `•'� � U AO O O 'CS . N w !Y O C> p � � � � %� � ,� y obi � •Oy b � fi � d CA) p oY'i r O d p to O O O h O ^� O O U O �•a� Ic'"TS �`�� Q � O O� a N w`'O� a j � '� •� cp U a � o o� � � � � �, � ° 0 •ti �b0 e O g o ti m '� � � ti o iy r r ,� �" o � .. cy •� rw iy^oC7 a! N Imo' I� OI C7 d w b0. * Chi 5 4Oi O Gt 21 V p v b� .Q � y O O •w U d V U� � V p � ;y � Packet Page -969- N 4/8/2014 16.B.1. ENVIRONMENTAL ISSUES Check the appropriate item to the best of your knowledge as it pertains to the proposed activity. a. Project /property is located on a historical or archeological site. Yes❑ No® b. Project /property is in the 100 —year flood plain. Yes® No❑ c. Project /property is in a wetlands area. Yes❑ No® d. Project /property is in a coastal barrier area. Yes❑ No® e. Project /property is within a half -mile of an airfield. Yes❑ No® f. Project /property is near storage or manufacturing facility of industrial products. Yes❑ No® g. Project /property is on or near soil contaminated by diesel /fuel or gasoline. Yes❑ No® h. Is the proposed activity expected to impact the environment in any negative manner or pose a hazard or nuisance? Yes❑ No® i. Are any endangered or threatened or listed species located on the proposed project site? Yes❑ No® j. Are there any environmental concerns or impediments associated with the proposed activity? If yes, please provide detail. Yes❑ No® ::. Is the proposes activity expected to adversely affect the environment` Yes❑ No�! Project /oropeni, i on a properly zones sit:. 1 not properi" zones, pleas; expiait.. Fes X No dote: If an- of the above item.' isz marker yep, please provide an explanation of haw the proposes projec, i. affected and the expectec impac; on th, surrounding environmen Environmental Review: are required for eaci nroiect Once fin: review i,,• completed it will be reviewer and approved bv HHVS, sinned by the certiiving official and submitted to the DELI for final approval Ps; sure tc include time and cost of the Environmental Review into the budget and project timeline. With respect to itent "b" above, the project area is in a 60+ year old neighborhood that ryas apart of lire original City of Naples /Collier County development scheme. Current "slosh models" have since determined that the project area lies fvithin a coastal high hazard area. 28 Packet Page -970- 4/8/2014 16.B.1. AFFIDAVIT OF COMPLIANCE WITH FEDERAL, STATE, LOCAL REGULATIONS The undersigned certifies that the information in this application is true and correct. The undersigned further certifies that they are aware that if Collier County HHVS finds that the applicant or undersigned has engaged in fraudulent actions or intentionally misrepresented facts on this application, this application will be rejected and the applicant may be unable to participate in any program for three (3) fiscal years. In applying for DRI/DREF funds, the applicant has read, understands and agrees to comply with all the provisions of all federal regulations issued thereto by the U.S. Department of Housing and Urban Development, state and local regulations and laws. 1. 24 CFR 570, as amended - The regulations governing the expenditure of Community Development Blocic Grant (CDBG) funds. 2. 24 CFR 58 - The regulations prescribing the Environmental Review procedure. 3. Section 104(b) and Section 109 of Title I of.the Housing and Community Development Act of 1974 as amended 4. Title VI of the Civil Rights Act of 1964 as amended, Title VIII of the Civil Rights Act of 1968 as amended 5. 24 CFR 570.601 Subpart K - The regulations issued pursuant to Executive Order 11063 which prohibits discrimination and promotes equal opportunity in housing. 6. Executive Order 11246 ( "Equal Employment Opportunity "), as amended by Executive Orders 11375 and 12086 - which establishes hiring goals for minorities and women on projects assisted with federal funds and as supplemented in Department of Labor regulations. 7. Title VII of the 1968 Civil Rights Act as amended by the Equal Employment Opportunity Act of 1972, 42 USC § 2000e, et. seq. The SUBRECIPIENT will, in all solicitations or advertisements for employees placed by or on behalf of the SUBRECIPIENT, state that it is an Equal Opportunity or Affirmative Action employer. 8. 24 CFR 135 — Regulations outlining requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended. Compliance with the provisions of Section 3 of the HUD Act of 1968, as amended, and as implemented by the regulations set forth in 24 CFR 135, and all applicable rules and orders issued hereunder prior to the execution of this contract, shall be a condition of the Federal financial assistance provided under this contract and binding upon the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Sub - recipients and subcontractors. Failure to fulfill these requirements shall subject the COUNTY, the SUBRECIPIENT and any of the SUBRECIPIENT's Sub - recipients and subcontractors, their successors and assigns, to those sanctions specified by the Agreement through which Federal assistance is provided, The SUBRECIPIENT certifies and agrees that no contractual or other disability tha; woule prevent compliance with these requirements. The SUBRECIPIENT further agrees to comph with these "Section requirements and tc include the following language in al subcontracts executed uncle tEl .. agreement The worm to b: _performed under fni. providing direct Federal_ financial Agreement is 4 t)roiect assisted under a program HUD and is subiec, tc th. assistance fmrr. requirements of Section _ Of the Housing anr. Urban. Deveiopment Act of 196&. ac amended (12 U.S.C. 1701). Section 3 requires that to the greatest extent feasible opportunities for training and employment be given to low- and very low - income residents of the project area, and that contracts for work in connection with the project be awarded to business concerns that provide economic opportunities for low- and very low- income persons residing in the metropolitan area in which the project is located." 29 Packet Page -971- 4/8/2014 16.B.1. The SUBRECIPIENT further agrees to ensure that opportunities for training and employment arising in connection with a housing rehabilitation (including reduction and abatement of lead -based paint hazards), housing construction, or other public construction project are given to low- and very low - income persons residing within the metropolitan area in which the CDBG - funded project is located; where feasible, priority should be given to low- and very low- income persons within the service area of the project or the neighborhood in which the project is located, and to low- and very low- income participants in other HUD programs; and award contracts for work undertaken in connection with a housing rehabilitation (including reduction and abatement of lead -based paint hazards), housing construction, or other public construction project to business concerns that provide economic opportunities for low- and very low - income persons residing within the metropolitan area in which the CDBG - funded project is located; where feasible, priority should be given to business concerns that provide economic opportunities to low- and very low- income residents within the service area or the neighborhood in which the project is located, and to low- and very low- income participants in other HUD programs. The SUBRECIPIENT certifies and agrees that no contractual or other legal incapacity exists that would prevent compliance with these requirements. 9. Age Discrimination Act of 1975, Executive Order 11063, and Executive Order 11246 as amended by Executive Orders 11375, 11478, 12107 and 12086. 10. Contract Work Hours and Safety Standards Act, 40 USC 327 -332. 11. Section 504 of the Rehabilitation Act of 1973, 29 USC 776(b) (5), 24 CFR 570.614 Subpart K. 12. The Americans with Disabilities Act of 1990 13. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended. 14. 29 CFR Parts 3 and 5 - Regulations which prescribe the payment of prevailing wages and the use of apprentices and trainees on federally assisted projects as mandated by the Davis -Bacon Act. HUD Form 4010 must be included in all construction contracts funded by CDBG. (See 42 USC 276a and 24 CFR 135.11(c)). 15. Executive Order 11914 - Prohibits discrimination with respect to the handicapped in federally assisted projects. 16. Executive Order 11625 and U.S. Department of Housing and Urban Development Circular Letter 79 -45 - which prescribes goal percentages for participation of minority businesses in Community Development Bloch Grant Contracts, 7. Tht SUBRECIPIENT agrees to comply with the non- discrimination it emolovmcn- am contracting opportunities iaws. regulation- ano executive orders referenced in 24 CFR 570.607. as revised by Executiv, ? 327c. The applicable nor - discrimination provisions in Section 10�� of fne HCD �. ar: stir. applicable. 11;. Public Law 100 -430 - the Fah, Housing Imendments Ac, of 198 €. 15.2ZI CFR 84 - Uniform Administrative Reauirements lo- Grants ane Agreements with institution:: of Higher Eaucador., Hospitals ane Otnc-.- Non -Profit Organizations an," snecified by the. following subsections: • suenar. _,, — &encra: • Subpar: B — Pre -Award Reouiremenm, excen: im R,� .12. Forms fo -- Applying fo- Feacra- z�ssistancc, Subpar- — Uos: !I Marc? l:cquiremem... excent fog Section 8 =.2�. Paymen'. kequirememr - Grantees sha' follow- the standard: of 85.20(b)(7 and 85.2 ? in making payments to SUBRECIPIENTs: o Section 84.23, Cost Sharing and Matching; o Section 84.24, Program Income — in lieu of 84.24 CDBG SUBRECIPIENTs shall follow 570.504; o Section 84.25, Revision of Budget and Program Plans; o Section 84.32, Real Property — In lieu of 84.32, CDBG SUBRECIPIENTs shall follow 570.505; 30 Packet Page -972- 4/8/2014 16.8.1. • Section 84.34(g), Equipment — In lieu of the disposition provisions of 84.34(g) the following applies: ■ In all cases in which equipment is sold, the proceeds shall be program income (pro- rated to reflect the extent to which CDBG funds were used to acquire the equipment); and ■ Equipment not needed by the SUBRECIPIENT for CDBG activities shall ' be transferred to the recipient for the CDBG program or shall be retained after compensating the recipient; • Section 84.51(b), (c), (d), (e), (f) and (h), Monitoring and Reporting Program Performance; • Section 84.52, Financial Reporting; • Section 84.53(b), Retention and Access Requirements for Records. Section 84.53(b) applies with the following exceptions: • The retention period referenced in 84.53(b) pertaining to individual CDBG activities shall be four years; and • The retention period starts from the date of submission of the annual performance and evaluation report, as prescribed in 24 CFR 91.520, in which the specific activity is reported on for the final time rather than from the date of submission of the final expenditure report for the award; • Section 84.61, Termination - In lieu of the provisions of 84.61, CDBG SUBRECIPIENTs shall comply with 570.503(b)(7); and Subpart D — After - the -Award Requirements — except for 84.7 1, Closeout Procedures 20. 24 CFR 85 - Administrative Requirements for Grants and Agreements to State and Local Governments shall be followed for sub recipients that are governmental entities. 21. Immigration Reform and Control Act of 1986 as located at 8 USC 1324, et seq. and regulations relating thereto. Failure by the SU13RECIPIENT to comply with the laws referenced herein shall constitute a breach of this agreement, and the County shall have the discretion to unilaterally terminate this agreement 'immediately. 22. Prohibition Of Gifts To County Employees - No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -05, as amended, and Countv Administrative Procedure 5311. 23. Order of Precedence - In the event of any conflict between or among the terms of' any of the Contract Docurntrits, the terms of the Agreement shall take precedence ove: the term: of all other Contrac� Documents, except the terms of anv Supplemental Conditions shall take nrecedence over the Agreement. Tc the extern any conflicn in the terms of the :,ontrac, Documents cannot ee resolved by application of the Supplemental Conditions, if any, or the Agreement. the conflict shall be resolved by imposing the more strict or costly obligation under the Contract Documents upon the Contractor at Owner's d.iscretior_ 24. Dispute Resolution - Prior to the initiation o' any action o" proceeding perniitted bv this Agreement t( resolve disputes between the partie_. the parties snali make a good faith effor. to resoive any such disputec m negotiation- Any situations weer, negotiations. litigation and /o - mediation shall bE' attendee bN representatives of SUBRECIPIENT with full aecision- making authorir and b- COUNTY'S staff person who would make the presentation of anv settiemenn reached during negotiation: to COUNTY fo.• approval. Failing resolution, and prior to the commencement of depositions in any litigation between the parties arising out of this Agreement, the parties shall attempt to resolve the dispute through Mediation before an agreed -upon Circuit Court Mediator certified by the State of Florida. Should either party fail to submit to mediation as required hereunder, the other party may obtain a court order requiring mediation under § 44.102, Florida Statutes. The litigation arising out of this Agreement shall be Collier County, Florida, if in state court and the US District -Court, 201h Judicial Court of Florida, if in federal court. BY ENTERING INTO THIS AGREEMENT, COLLIER COUNTY AND THE SUBRECIPIENT EXPRESSLY WAIVE 31 Packet Page -973- 4/8/2014 163.1. ANY RIGHTS EITHER PARTY MAY HAVE TO A TRIAL BY JURY OF ANY CIVIL LITIGATION RELATED TO, OR ARISING OUT OF, THIS AGREEMENT. 25. The SUBRECIPIENT agrees to comply with the following requirements: a. Clean Air Act, 41 USC 7401, et set. b. Federal Water Pollution Control Act, 33 USC 1251, et seq., as amended. 26. In accordance with the requirements of the Flood Disaster Protection Act of 1973 (42 USC 4002 and 24 CFR 570.605 Subpart K), the SUBRECIPIENT shall assure that for activities located in an area identified by FEMA as having special flood hazards, flood insurance under the National Flood Insurance Program is obtained and maintained.. If appropriate, a letter of map amendment (LOMA) may be obtained from FEMA, which would satisfy this requirement and /or reduce the cost of said flood insurance. 27. The SUBRECIPIENT agrees that any construction or rehabilitation of residential structures with assistance provided under this contract shall be subject to HUD Lead -Based Paint Poisoning Prevention Act found at 24 CFR 570.608, Subpart K. 28. The SUBRECIPIENT agrees to comply with the Historic Preservation requirements set forth in the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470) and the procedures set forth in 36 CFR Part 800, Advisory Council on Historic Preservation Procedures for Protection of Historic Properties, insofar as they apply to the performance of this agreement. In general, this requires concurrence from the State Historic Preservation Officer for all rehabilitation and demolition of historic properties that are fifty years old or older or that are included on a federal, state or local historic property list. 29. The SUBRECIPIENT must certify that it will provide drug -free workplaces in accordance with the Drug - Free Workplace Act of 1988 (41 USC 701). 30. The SUBRECIPIENT certifies that neither it, nor its principals, is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal Department or agency; and, that the SUBRECIPIENT shall not knowingly enter into any lower tier contract, or other covered transaction, with a person who is similarly debarred or suspended from participating In ta hi S covered transaction as outlined ir 2_ r�FP 5-170.609, Subpart K. 31. The SUBRECIPIENT agrees to comply with the following OMB Circulars whichever is applicable, and agrees to adhere to the accounting principles and procedures required therein, utilize adequate internal controls, and maintain necessary source documentation for all costs incurred. State: local governments. and Indian Tribes follow. A -87 for Cost Principle: A -10:' io: Administrative Requirement: Eaucational institutions (even if pant of a State or iocai government folios- A -21 for Cost PrincipleE A -1 l() for Administrative Requirement: Non -Profit Organizations foliov: 2` ton ";ost Pnnc1171ee h - =1, for Administrative Requirement. <,udits snap bt conducted annuali_ an6 shat be. subniittec tc the C l'Tr�T` one nundrec eight. 'iBCI dav: tre cnt o the SUBRECIPIEN1T nsca. yea-. Tile SJBRECIPIEI,T- shat: com -Dr, witi. tn: requirement: and standards o OME A -13 Audits of States. ;-_o-.a" Governments. anc Non -Prof: Organizations. If this Agreement is closed out prior to the receipt of an audit rcpqrt, the COUNTT ' reserves the right to recover any disallowed costs identified in an audit after such closeout. 33. Any real property acquired by the SUBRECIPIENT for the purpose of carrying on the projects stated herein, and approved by the COUNTY in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and 49 CFR 24.101, shall be subject to the provisions of CDBG including, but not limited to, the provisions on use and disposition of property. Any real property within the SUBRECIPIENT control, which is acquired or improved in whole or part with CDBG funds in excess of 32 Packet Page -974- 4/8/2014 16.B.1. $25,000, must adhere to the CDBG Regulations at 24 CFR 570.505. 34. As provided in § 287.133, Florida Statutes by entering into this Agreement or performing any work in furtherance hereof, the SUBRECIPIENT certifies that it, its affiliates, suppliers, subcontractors and consultants who will perform hereunder, have not been placed on the convicted vendor list maintained by the State of Florida Department of Management Services within the 36 months immediately preceding the date hereof. This notice is required by § 287.133 (3) (a), Florida Statutes. 35. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the malting of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions. The undersigned shall require that the language of this certification be included in the award documents for all gub- awards at all tiers (including subcontracts, sub - grants, contracts under grants, loans, and cooperative agreements) and that all SUBRECIPIENTS shall certify and disclose accordingly. 36. Travel reimbursement will be based on the U.S. General Services Administration (GSA) per diem rates in effect at the time of travel. 37. Any rule or regulation determined to be applicable by HUD/DEO. 38. Florida Statutes 713.20, Part 1, Construction Liens 39. Florida Statutes 119.021 Records Retention Organization Name: Bayshore Gatewav Triangle CRA Name/ Signature. r Mr. Leo E, Ochs, Jr., Collier Count.- Manager Date Signet: Packet Page -975- 33 4/8/2014 16.B.1. CERTIFICATION OF DRI/DREF FUNDED CONSTRUCTIONIREHABILITATION PROJECTS If the applicant anticipates using DRI/DREFfor construction or rehabilitation, the following federal and county requirements must be acknowledged: 1. All construction or rehabilitation plans and permits must be approved and in place prior to funding. 2. The County shall not be obligated to pay any funds to the project prior to the completion by the Applicant /Subrecipient of an environmental review of the project and said review is approved by any government agencies as may be required by law. 3. The Applicant will assure all wages paid to construction workers by its or its subcontractors are in compliance with federal, state and local labor requirements. The Applicant agrees to include in the construction bid specifications in connection with this agreement the applicable Federal Wage Determination assigned to this project by HUD. The applicant must also inform the contractor /subcontractors that they will be required to submit documents after a county conducted pre - construction conference and prior to construction. Weekly Davis Bacon reports must be submitted thereafter as required by the federal government, 4. The Applicant agrees to comply with and to assure that its subcontractors comply with the federal Office of Management and Budget (OMB) Circular Number A -102 Attachment E for programs funded in whole or in part of DRUDREF funds; with federal OMB Circular A -102 Attachment O for the procurement of supplies, equipment, construction and services; and with Federal Management Circular A -87; or any other applicable OMB Circular. 5. Pursuant to Section 109 of the Act, the Applicant specifically agrees that no person shall be denied the benefits of the program on the grounds of race, color, sex, religion or national origin. 6. The Applicant agrees, on its own behalf and on behalf of its contractors and subcontractors, to take affirmative action in attempting to employ low income and minority persons, as mandated by law (Section 3). As required by OMB Circular Number A -102 and by Florida Statutes Section 287.055, professions' services must be competitively selected. The competitive selection process must include a public advertisement. issuance of a request for applicatior_ and e competitive review bases ori uniform criteria Selection criteria must consider the basis qualifications, professional competence.. coneeience anc suitaniliTy of each firm:. rees for professiona. services must fie requester as a fixes suer: anc not states ac a percentage of construction costs. �.. All documents. bid specifications, notices anc construction drawings must be submitted for review anc approva. t:, Collier County Housing. Human anc Veteran: Services prior to nubli: aavernsemer :. hn� ap.vhcabi,- biddin- process for construction_ contracts. bases: or olii— ounry c tiurchasinr Tiueshoids. mus * include a fonmai advertisemem. nubhshec ir_ the Napie w , Dail,- 1��es anc. tn. lmmoicalee Bulletin (wnere applicable,, The annoimcement must include the fohowing: a.Date, time and place that bid documents are available and the same information for any pre -bic conferences and receipt of bids. b.Requirement of bid surety in the amount of ten percent (10 %) of the bid and a performance and payment bond equal to 100% of the award. c. Standard. statement regarding the "in whole or in part" federal funding of the project and the various applicable federal. regulations. 10. The County reserves the right to be present at the time of bid openings. 34 Packet Page -976- 4/8/2014 16.B.1. 11. The Applicant agrees to submit to the County all documentation of the steps followed in the selection of professional services and construction contracts. 12. The Applicant agrees to specify a time of construction and include a liquidated damage clause in all construction contracts. Cost plus a percentage of cost and percentage of construction cost contracts will not be permitted. 13. The Applicant agrees that it will not start construction until an official "Notice to Proceed" has been issued. 14. Pursuant to 570.608 of the CDBG Regulations and the new provisions in the Economic and Community Development Act of 1974 as amended, the Applicant agrees to comply with the inspection, notification, testing and abatement procedures concerning lead -based paint. T, hereby acknowledge that I have read the specific requirements contained in this Certification and that eligibility of my organization's project depends upon compliance with the requirements contained in this document. i Organization Name: Bayshore Gateway Triangle CRA Name/Signature: Mr. Leo E. Ochs, )r., Collier Date Signed: E Packet Page -977- 35 4/8/2014 16.B.1. ACKNOWLEDGEMENT OF RELIGIOUS ORGANIZATION REQUIREMENTS In accordance with the First Amendment of the United States Constitution "church/state principles," DRUDREF assistance may not, as a general rule, be provided to primarily religious entities for any secular or religious activities. Therefore, the following restrictions and limitations apply to any provider which represents that it is, or may be deemed to be, a religious or denominational institution or an organization operated for religious purposes which is supervised or controlled by or operates in connection with a religious or denominational institution or organization. These requirements are outlined in 24 CFR 570.2000)(1 -6). A religious entity that applies for and is awarded DRUDRBF funds for public service activities must agree to the following: 1. It will not discriminate against any employee or applicant for employment on the basis of religion and will not limit employment or give preference to persons on the basis of religion. 2. It will not discriminate against any person applying for such public services on the basis of religion and will not limit such services or give preference to persons on the basis of religion. The organization may continue to carry out its mission, including the definition, practice and expression of its religious beliefs, provided it does not use direct CDBG funds to support any inherently religious activities. Among other things, faith based organizations may use space in their facilities to provide CDBG funded services without removing religious art, icons, scriptures or other religious symbols. A CDBG funded religious organization retains its authority over its internal governance and may retain religious terms in its organization's name, select its board members on a religious basis, and include religious references in its organization's mission statements and other governing documents. 3. It may not engage in inherently religious activities, such as worship, religious instruction or proselytization, as part of the programs or services funded under this part. If the organization conducts such activities, the activities must be offered separately, in time or Iocation, from the programs or services funded under this part and participation must be voluntary for the beneficiaries of the Iiuij funded prograns or services. 4. DRUDREF funds may not be used for the acquisition, construction or rehabilitation of structures to the extent that those structures are used for inherently religious activities. CDBG funds may be used for-the acquisition; construction or rehabilitation of structures only to the extent that those structures are used for conducting eligible activities. Sanctuaries, chapels, or other rooms that a CDBG funded religious congregation uses as its principal place of worshil. howeve- are ineligible for'DBG funded improvement: - iterebw aeimowiectg: tna' 1 hav,, reaci the requirements container'C, in thr: atiaetlmem. and tna7 eiigibilw,, o`, m, organization's nroieci depends upon comphanct with tut requirements container: in this agreemem, Organization_ Name: Bays -pore CatewaN- Tr angie CR- . Name !Signature: Mr. Leo E. Ochs, Jr., Collier County Manager ;l Date Signed: � � 4 Packet Page -978- 36 4/8/2014 16.6.1. ATTESTATION CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION AGREEMENTS /SUB - AGREEMENTS The Board of County Commissioners adopted a Resolution (2013 -228) to establish all application screening criteria for Collier County administered federal and state grants. The resolution refers to employees, board members, etc. of which a subrecipient from having any personal or financial interest in any transaction funded by the HUD program. Collier County Housing, Human and Veteran Services have determined this list of interested parties refer to the following representatives of the non - profit organization: Each Board of Directors members Officers of the Board Executive Director All employees and supervisors that will work on the grant All representatives of the non -profit applying for federal fiuiding are hereby attesting and will follow the following: 1. Each non- profit of federal financial and non - financial assistance that equals or exceeds $100,000 in federal monies must sign this debarment certification prior to agreement execution. Independent auditors who audit federal programs regardless of the dollar amount are required to sign a debarment certification form. Collier County Housing, Human & Veteran Services or its agreement non- profit/contractors will not contract with subcontractors if they are debarred or suspended by the federal government. 2. This certification is a material representation of fact upon which reliance is placed when this application is submitted. If it is later determined that the signed. knowingly rendered an erroneous certification, the Federal Government and Collier County may pursue available remedies, including stuspension and /or debarment. 3. The non -profit shall provide immediate written notice to the grant manager at any time the non- profit/contractor learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. 4. The terms "debarred," "suspended," "ineligible," "person," "principal," and "voluntarily excluded," as used in this certification, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549 and 45 CFR (Code of Federal Regulations), Part 76. Contact Collier Count}, Housing, Human and Veteran Services or go to ,vw-%v.HUD.gov website for assistance in obtaining a copy of those regulations. Tile non -profit further agrees by submitting tills certification that, it shall not knowingly enter into WIN! sub - agreemen: with a person who is debarred, susperuied, deciarec ineligible. or voluntarih excluded from participation, ii. titi: contract unless authorized by the Federal Government 6. The non- profit further agree b,, submitting this certification that it will require eaci-� contractorisubcontractoi- o` agreement" and /or contract: referencing thi;. contract wlios: payment wil' equal o. exceed $100.00( it federa= monies. to submit a signed copy of this certification with each sub- agreemen:. C :ollje- Counn, Housing, Hunan "I Vctcran Services may rely upon a certification by a nonprofu organization thy- r_ is not debarred, suspendec., ineiigibic, o:- voitnuarily excluded fi-on-. contracting or subcontracting unless tilt department knows that the certification is erroneous. 8. The non -profit may rely upon a certification by a subcontractor entity that it is not debarred, suspended, ineligible, or voluntarily excluded from contracting /subcontracting unless the non - profit /contractor knows that the certification is erroneous. 37 Packet Page -979- 4/8/2014 16. B.1. 9. The non -profit has adopted conflict of interest policies and procedures within their organization and will provide a copy of such prior to the execution of an agreement should the grant application be funded. If the non - profit does not have conflict of interest policies and procedures they must adopt policies /procedures for determining when a conflict of interest exists and disclosing it to the public as required by the applicable program requirements. 10. Collier County Housing, Human and Veteran Services will rely on the attestation of this document as true and reliable. However, the County reserves the right to request additional documentation prior to making a final determination. 11. If funded, and as applicable, the all contractors and subcontractors hired by the non -profit will be required to sign a similar form attesting to the same requirements outlined in this document prior to entering into a HUD sponsored contract. This certification is required by the regulation implementing Executive Order 12549, Debarment and Suspension, signed February 18, 1986. The guidelines were published in the May 29, 1987 Federal Register (52 Fed. Reg., pages 20360- 20369). (a) The prospective non- profit certifies, by signing this certification, that neither he nor his principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in contracting with Collier County Housing, Human & Veteran Services by any federal department or agency. (b) Where the prospective non - profit is unable to certify to any of the statements in this certification, such prospective non - profit shall attach an explanation to this certification. Name of Organization: Bayshore Gateway Triangle CRA Signature � � f fF Date Nir. Leo L. Ochs, )r.,. Collier Count- Manage- loam,_ anc' Titit of Aritaorizec Indivioua L!Tin7: o-• zp_pe Packet Page -980- 38 4/8/2014 16.B.1. f Appendix 1 Income Limits 39 0010- Packet Page -981- 4/8/2014 16.B.1. NAPLES FL. FY 2013 MEDIAN FAMILY HUD INCOME GUIDELINES EFFECTIVE December 11, 2012 40 Packet Page -982- � V� FV FY 2013 2013 Median Income 1 2 3 4 5 6 7 8 Income Income Limit Person Person Person Person Person Person Person Person Limit Category Area Extremely Low (30%) Income $14,550 $16,600 $18,700 $20,750 $22,450 $24,100 $25,750 $27,400 Limits Naples- Very Low Marco (50 %) Island, $65,700 Income $24,250 $27,700 $31,150 $34,600 $37,400 $40,150 $42,950 $45,700 FL Limits MSA Low II (80 %) I I I Income $38,750 $44,300 $49,850 $55,350 $59,800 $64,250 1 $68,650 $73,100 Limits I 40 Packet Page -982- � V� Appendix 2 Low Moderate Income Areas (LMA) In Collier County Packet Page -983- 4/8/2014 16.B.1. 41 9 4/8/2014 16.B.1. tR C 1 RESOLUTION NO. 2000-_82 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA, RELATING TO COMMUNITY REDEVELOPMENT; MAKING FINDINGS; FINDING BLIGHTED AREAS EXIST IN THE COUNTY; FINDING THE REHABILITATION, CONSERVATION OR REDEVELOPMENT OF SUCH AREAS IS NECESSARY IN THE PUBLIC INTEREST; FINDING A SPECIFIED AREA TO BE A BLIGHTED AREA AND A COMMUNITY REDEVELOPMENT AREA; PROVIDING FOR CONFLICT WITH OTHER RESOLUTIONS AND SEVERABILITY; PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners has received and considered a report and presentation by County staff and consultant which Identified conditions within the boundaries of Collier County In the areas Identified, described and depicted on Exhibit "A" attached hereto and made a part of this resolution (the "Area "); and WHEREAS, after having considered the determinations and the facts and evidence of conditions in the Area and has received and considered such other evidence of the conditions In the Area as have been presented to it, the'Soard of County Commissioners desires to proceed In accordance with the authorization and powers granted by Part, ill, Chapter 163, Florida Statutes, to establish the necessary means by which redevelopment can be accomplished in the Area and that certain actions are appropriate and necessary and should be taken to address the conditions now presen' and exoected to be present In the Area,. NOV, THEREFORE BE RESOLVE[ L. THE BOAR[ 07 COUNT` COMMISSIONERS OF COLLIER COUNTY, FLORIDA AS FOLLOW;, Section Findlno,, The Boar-` o' Counh Commissloners does hereby, fmc: (a Based uoon the facts anc evidence presented to anc considerec by the Board of County Commissioners, the following conditions exist in the Ares. t. Conditions are present in the Area that are detrimental to the sound growth of the county and which substantially impair or arrest the growth within the B'ayshore Gateway Triangle CRA Pineland Avenue Stormwater Project DRI Application Exhibit. 501 (c) (3) IRS Tax Exemption Letter -- Packet Page -984- 4/8/2014 16.B.1. 12 C l Area, and present conditions and uses in the Area are detrimental to the public health, safety, morals and public welfare; and 2. There is a predominance of Inadequate or defective street layout; and $. There is faulty and Inadequate lot layout in relation to size, adequacy, accessibility, or usefulness; and 4. There are unsanitary conditions as such relates to the conditions of the sanitary system and there are unpaved and deteriorating roadways resulting In unsafe public conditions; and 5. There has been a deterioration of site and other improvements; and 6. There Is a diversity of ownership or defective or unusual conditions of title, which prevent the free alienability of land. (b) The notices required by Section 163.346, Florida Statutes have been timely published or mailed in accordance with said statute. (c) Action must be taken Immediately to prevent further blight and deterioration and to protect and enhance public expenditures previously made in the Area. Section 2. Findine of Necesslt�. The Boarc or Count, Commissioner:,, based upon evidence presented to ii ano in the public record, doe,, hereby find thai one or more "blighted areas" (as defined in Section 163.340(8), Florida Statutes), exist, within Collier County, Florida, and, further finds that the rehabllilalior, conservation or redevelopment, or a combination thereof, of such area o.- areas descrioed is necessanv in the interest of the public health, safety, morals or welfare u the residents of Collier Count ', Florida Section 3, QommunlLy Redevelopment Area. Based upon the facts presented to It and contained In the public record, the Board of County Commissioners does hereby find the Area (as hereinbefore, defined) is a "blighted area" (as that term is defined in Section 163.340(6), Florida Statutes (1999), and that such area consiltules a _.... Packet Page -985- 4/8/2014 16.B.1. 12 C 1 "community redevelopment area" as defined in Section 163.340(10), Florida Statutes Section 4. Conflicts. All resolutions and parts of resolutions in conflict with any of the provisions of this resolution are hereby repealed, provided, however, nothing herein is Intended nor should be applied to affect, repeal, alter, amend or supersede any previous - resolutions adopted by the Board of County Commissioners finding any other area or areas within Collier County to be a "blighted area' for purposes of the Community Redevelopment Act. Section 5. Seveability. If any section or portion of a section of this resolution, including any part of the exhibit, proves to be invalid, unlawful, or unconstitutional, It shall not be held to invalidate or Impair the validity, force, or effect of any other section or part of this resolution. Should either area constituting part of the Area or part thereof shall be severed from the Area and the remainder shall constitute the Area for purposes of this resolultion. Section 6, Fffective Date. This resolution shall become effective Immediately upon Its passage and adoption, Section 7, �,��.,f This Resolution adopted after motion, second and majority vote thi, I Y- "4day of 200 ATTEST DWIGHT C, BROCK, CLEM', It 6'? n. to Cs zit Par' • signature'u��. ::, BOARD OF COUNTY COMMISSIONER: COLLIER; CUU;,.' �ORIDP. fir' - t a : fa. 1 TIMOTH , - `CONSTAY) :M' Cf4KIR A!, APPROVED AS TO FORA, AND LEGAL SUFFICIENC` David C. Weigel County Attorney Y, t %� Packet Page -986- 4/8/2014 16.B.1. 12 C 1 EXHIBIT A BAYSHORE/GATEWAY TRIANGLE REDEVELOPMENT AREA DESCRIPTION BEG SW CNR SECT 2, TWP 50, RNG 25, N 630', E 662', S 427', E 200', N 270', E.TO THE E R!W LINE OF BROOKSIDE DRIVE, S TO THE SW CNR OF LOT 10, SUNSET SUB, E TO THE SE CNR OF LOT 6, SUNSET SUB; S 92, E TO THE NW CRN OF LOT 55, BLK A, ROCK CREEK PARK, N TO THE NW CNR OF LOT 10, BLK B, ROCK CREEK PARK, E TO THE E SECT LINE SECT 2, TWP 50, RNG 25, S TO THE NW CNR OF SECT 12, TWP 50, RNG 25, E 670', S 773', W 200', S 735', W 200', S 990', E 460', S 330', E 972', S 1174', SWLY 481', NWLY 523', W 95', SWLY 730' TO THE NELY R/W LINE U.S. 41, CONT SWLY TO THE SWLY.RM LINE U.S, 41, NWLY ALG THE SWLY R)W LINE OF U.S. 41 TO ITS INTERSECT WITH THE W R/W LINE OF BAYSHORE DRIVE, S TO THE N R/W LINE OF WEEKS AVE, W 761', N 1355', W TO THE W R!W LINE OF PINE STREET, N TO THE SE CNR OF LOT 2, BLK K, INOMAH SUB, W 100', N TO THE N R/W OF WASHINGTON AVE, CONT NWLY AND WLY ALG NLY RIW'LINE WASHINGTON AVE TO THE SW CNR OF LOT 2, BLK C, INOMAH SUB, W TO THE W R/W LINE OF FREDRICK ST, N TO NE CNR LOT 9, COC- LEE - TERRACE SUB, W TO THE W SECT LINE OF SECT 11, TWP 50, RNG 25, N TO THE SW SECT CNR OF SECT 2, TWP 50, RNG 25 AND THE POB. AND BEG SE CNR SECT 23, TVVP 50, RNG 25, N ALG THE E SECT LINES OF SECT 23 AND 14, TWP 50, RNG 25, TO E' /< CNR SECT14, TWP 50, RNG 25, E TO THE SE CNR LOT 6, CREWS SUB, N TO THE S LINE OF HALDEMAN CREEK, E TO THE SWLY RNV LINE OF U.S. 41, NWLY ALG THE SWLY R/W LINE OF U.S. 41 TO ITS INTSECT WITH THE W R/W LINE OF BAYSHORE DRIVE, S TO THE N R/W LINE OF WEEKS AVE, W 76T, N 1355, W TO THE W R/W LINE OF PINE STREET, S TO THE S RNV LINE OF MANGROVE STREET, W TO THE NW CNR LOT 14, BLK F, HALDEMAN RIVER SUB, S TO THE N LINE OF HALDEMAN CREEK, SWLY ALG THE N LINE OF HALDEMAN CREEK TO ITS INTSECT WITH THE W SECT LINE OF SECT 14, TWP 50, RNG 25, S ALG THE W SECT LINE OF SECT 14 AND 23, TWP 50, RNG 25, TO THE SW CNR OF SECT 23, TWP 50, RNG 25, E TO THE SE CNR OF SECT 23, TWP 50: RNG 25 AND THE POE. Packet Page -987- - 4/8/2014 16.B.1. DA VVLVWr / MA =WA V rOJAWN r DMOICt nlArfirr AD= Packet Page -988- 4/8/2014 16.B.1. 12 C'1 BEG AT THE NW CNR SEC 25, TWP 46, RNG 28, THENCE E ALG N LINE SEC 25 TO NE CRN OF SEC 25 AND THE NW CNR OF SEC 30, TWP 46 RNG 29, THENCE E ALG THE N LINES OF SECTONS 30, 29, 28, 27, AND 26 TO THE NW CNR OF SEC 25, TWP 46, RNG 29, THENCE S ALG THEW LINE SEC 25 TO THE NW CNR OF THE SW %, OF SW Y SEC 25, THENCE E TO THE NE CNR OF THE SW'/, OF SW Y4 SEC 25, THENCE S TO THE S SEC LINE OF SEC 25 AND THE NE CNR OF THE W' /s OF NW 114 OF SEC 36, TWP 46, RNG 29, THENCE S TO THE SE CNR OF THE W' /2 OF NW' /, SEC 36, THENCE W TO THE W' /, CRN SECTON 36, THENCE S TO THE SW CNR SEC 36 AND THE NW CNR OF SEC 1, TWP 47, RNG 29, THENCE E TO THE NE CNR OF SEC 1 AND THE NW CNR OF SEC 6, TWP 47, RNG 30, THENCE E TO THE NE CNR OF SEC 6, THENCE S TO THE SE CNR OF SEC 6, THENCE W TO THE SW CNR OF SEC 6 AND THE SE CNR OF SEC 1, TWP 47, RNG 29, THENCE W TO THE S %, CNR SEC 1 AND THE N' /, CNR OF SEC 12, TWP 47, RNG 29, THENCE S TO THE S' /, CNR SEC 12 AND THE N Y, CNR OF SEC 13, TWP 47, RNG 29, THENCE S TO THE CENTER OF SEC 13, THENCE W TO THE W'/ CNR SEC 13 AND THE E' /4 CNR OF SEC 14,-TWP 47, RNG 29, CONT W TO THE W '/4 CNR OF SEC 14 AND THE E'' /4 CNR OF SEC 15, TWP 47, RNG 29, THENCE S TO SE CNR OF SEC 15, THENCE W ALG THE S. LINE OF SEC 15 AND 16 TO THE SW CNR OF SEC 16, TWP 47, RNG 29, THENCE N ALG THE W LINE OF SEC 16 AND 9 TO THE NW CNR OF SEC 9, TWP 47, RNG 29 AND THE SE CNR OF SEC 5, TWP 47, RNG 29, THENCE W ALG THE S LINE OF SEC 5 AND 6 TO THE SW CNR OF SEC 6, TWP 47, RNG 29, AND THE SE CNR OF SEC 1, TWP 47, RNG 28, THENCE N TO THE E' /, CNR OF SEC 1, THENCE W TO THE SHORELINE OF LAKE TRAFFORD, THENCE ALG THE SHORELINE OF LAKE TRAFFORD NELY, NLY, NWLY, WLY, SWLY TO THE INTERSECTON OF THE LAKE TRAFFORD. SHORELINE AND THE W SEC LINE OF SEC 35, TWP 46, RNG 28, THENCE N TO THE NW CNR OF SEC 35, THENCE E TO THE NE CNR OF SEC 35 AND THE SW CNR OF SEC 25, TWP 46, RNG 28, THENCE N TO THE NW CNR OF SEC 25 AND THE P.O.B. Packet Page -989- - 7 A7 5 7 46 5 4/8/2014 16.B.1. Packet Page -990- 0 r m m °m �v am 2< T. m °r �0 m z X M a RESOLUTION N0. 2000 -83 12 C 1 A RESOLUTION OF THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA RELATING TO COMMUNITY REDEVELOPMENT; DECLARING THE BOARD OF COUNTY COMMISSIONERS TO BE THE COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY; AUTHORIZING THE CREATION OF ADVISORY BOARDS FOR THE COMMUNITY REDEVELOPMENT AREA; PROVIDING FOR CONFLICT WITH OTHER RESOLUTIONS AND SEVERABILITY: PROVIDING AN EFFECTIVE DATE, WHEREAS, the Board of County Commissioners has adopted a resolution finding the existence of one or more blighted areas In the unincorporated area of the County and further finding that the rehabilitation, conservation or redevelopment or combination thereof, In such areas is necessary In the interest of the public health, safety, morals or welfare of the residents of Collier County, Florida; and WHEREAS, to carry out and Implement the redevelopment powers and actions contemplated by Part 111, Chapter 163, Florida Statutes, within such areas, it is necessary that a community redevelopment agency be created; and WHEREAS, the Board of County Commissioners desires to serve as the community redevelopment agency and have advisory boards consisting of citizens and property owners In the areas providing advice to the Board concerning the redevelopment of the areas; NOW, THEREFORE, BE iT RESOLVED BY THE BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY, FLORIDA AS FOLLOWS: Section 1. Findinus. The foregoing recitals are hereby adopted . and incorporated herein to the same extent as if they were set forth in this section. Section 2. Declaration of Board of County Commissioners as Community Redevelopment Aaencv• As provided in Section 163.357(1), Florida Statutes (1999;, the Board of County Commissioners of Collier County, Florida, does hereby declare itself to be the Collier County Communin• Redevelopment Agency as an additional duth• of office, and doe! further declare that all the rights, powers, duties, privileges, and immunities vested by Part Ii., Chapter 163, Florida Statutes (1999) in such a community redevelopment agency are hereby vested in the Board of County Commissioners, subject. to all responsiblllties� and liabilities imposed or incurrec. Section Separate Legal Enth, The member: ci the Boars of Count• Commissioners are the members of the Community Redevelopment Agenc }, but the member: constitute the head e' a legal entity, separate, distinct, and Independent from the Board c, County Commissioners, Section 3. Creation of Advisory Boards. There are to be created, under separate resolutions by the Community Redevelopment Agency, advisory boards for each component Bayshore Gateway Triangle CRA Pineland Avenue Sto>.mwater Project DRI Application Exhibit: Articles of Incorporation Packet Page -991- 4/8/2014 16.B.1. f �� 4/8/2014 16. B.1. J -a I area of the community redevelopment area in the unincorporated area of Collier County, which shall be composed of citizens, residents, property owners and business owners or persons engaged In business In the area, as provided in the resolution of the Community Redevelopment Agency providing for the appointment of such members. The duties and responsibilities of such advisory boards shall be set forth in the resolution of the Community I Redevelopment Agency. j Section 4. Conflicts. All resolutions and parts of resolutions in conflict with any of the provisions of this resolution are hereby repealed. i Section 5. Saverabilitv. It any section or portion of a section of this resolution proves to be invalid, unlawful, or unconstitutional, it shall not be held to Invalidate or Impair the validity, force, or effect of any other section or pan of this resolution. Section 6. Effective Da This resolution shall become effective immediately upon Its passage and adoption. Section 7. This Resolution adopted after motion, second and majority vote this ! t•L/A day of 1 /11Z� , 2000. ATTEST: BOARD OF C SIONERS D.W.IG3 T-4, BROCK, CLERK COLLIER UNTY, FLORIDA %T TIMOT . CONSTA NE, "C IRMAN �tteSt.•af;to Chairman'. -si.gnat4ire'o��;, . APPROVED AS TO FORM AND LEGE._ SUFFICIENC" �(l� �.V ✓ � i / ill David C. Weige' County Attomeg 2 Packet Page -992- !— 4/8/2014 16.B.1. CRA RESOLUTION NO.2ooi -98 11BI A RESOLUTION OFTHE COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY RELATING TO COMMUNITY REDEVELOPMENT; PROVIDING FOR MEMBERSHIP, TERMS, PURPOSE, DUTIES, ORGANIZATION AND RULES OF PROCEDURE FORTHE AGENCY; CREATING THE BAYSHORE /GATEWAY TRIANGLE LOCAL REDEVELOPMENT ADVISORY BOARD; CREATING THE IMMOKALEE LOCAL REDEVELOPMENT ADVISORY BOARD; PROVIDING FOR MEMBERSHIP, TERMS, PURPOSE, DUTIES, ORGANIZATIONAND RULES OF PROCEDURE FOR THOSE ADVISORY BOARDS; PROVIDING FOR SEVERABILITY, PROVIDING AN EFFECTIVE DATE. WHEREAS, the Board of County Commissioners has adopted a resolution findingthe existence of one or more blighted areas in the unincorporated area of the County and further finding that the rehabilitation, conservation or redevelopment or combination thereof, in such areas is necessary in the interest of the public health, safety, morals or welfare of the residents of Collier County, Florida; and WHEREAS, the Board of County. Commissioners has further adopted a resolution declaring itself as the Collier County Community Redevelopment Agency to carry out and implement the redevelopment powers and actions contemplated by Part III, Chapter i6s, Florida Statutes, withinsuch areas; and WHEREAS, the Board of County Commissioners contemplated the creation of advisory boards for each component area of the community redevelopment area in the unincorporated area of Collier County, composed of citizens, residents, property owners and business owners or persons engaged in business in the area; and WHEREAS, the Board of County Commissioners further contemplated the need to establish membership, duties and responsibilities for the Agency and for each such advisory board; NOW, THEREFORE, BE IT RESOLVED BY THE COLLIER COUNTY COMMUNITY REDEVELOPMENT AGENCY AS FOLLOWS: SECTION i. Agency Byl aws: That there is hereby adopted bylaws for the Agency setting forth membership, terms, purposes, duties, organization and rules of procedures for the Agency, a copy of which is attached. SECTION 2. Advisory Board: That there is hereby created the "Bayshore /Gateway Triangle Local Redevelopment Advisory Board" and the "Immokalee Local Redevelopment Advisory. Board" and bylaws for those Boards'are adopted, a copy of which is attached. SECTIONS. Severabilitv:If any section or portion of a section ofthis Resolution proves to be invalid, unlawful, or unconstitutional, it shalt not be held to invalidate or impair the validity, force,, or effect of any other section or part of this Resolution SECTION q: Effective Date: upon its passage and adoption. This Resolution shall become effective immediateh S$CP N 5 WE Resolution tdaptuf after manor., teeo'n anti msjorit' volt ties !��, da; of{?A01. atx�Rdc:.`s>~^RBTAR° Atte� t..p� :FPFb'fl'A{ill `F 11(�itittif'f Oli��. Approved AS to Fonnand Lagaf Safficituy CXIMMUNrrY REDBVBLOPMHNT AGE NQ ' OFCQIZM COUNT:', FLORIDE, ZA PlNMLAS.MAV K(E N Hdidt l►ehton, d•ctaenr Munly Atlnraav and CRA Least Oavtu'a1 Bayshore Gateway Triangle CRA Pineland Avenue Stolmwater Project DRI Application Exhibit: By -Laws (' Packet Page -993- 4/8/2014 163.1. BYLAWS OF THE COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA EX. NAMEAND P SECTION i. Name: This Community Redevelopment Agency shall be known as the "Collier County Community Redevelopment Agency" (the "CRA "), established pursuant to Resolution 2000 -8g adopted on March 14, 2000 by the Board of County Commissioners ( "BCC ") of Collier County, Florida (the "County ") pursuant to Part III, Chapter 163, Florida Statutes (the "Act "). SECTION2. Redevelopment Area: The area of operation of the CPA consists of certain geographical areas listed below and for which a redevelopment plan was adopted by CRA Resolution 2000 -o1 by the CPA and Resolution 2000 -181 by the BCC, and referred to therein as the Immokalee Component Redevelopment Area and the Bayshore /Gateway Component Redevelopment Area, Additional Component Redevelopment Areas may be added under separate resolutions by the CRA after all appropriate findings have been made and a redevelopment plan for those areas adopted by the CRA and BCC, all in accordance with the Act. SECTION 3. Purpose: The purpose of the CRA is to undertake and implement improvements as provided for in the Act and the adopted Redevelopment Plan; to promote and create favorable conditions for the development, redevelopment and revitalization of the area of operation of the CRA; and to receive input from its Advisory"Boards, authorizedby the Resolution No. 2000-83, who adhereto separate bylaws adopted specifically for their purposes, and serve to represent the component areas of operation of the CRA. ARTICLE II, COMMUNITY REDEVELOPMENT AGENCX SECTION 1. Function: Article I, Section 3. The CRA is established to carry out those purposes that are outlined in SECTION 2. thori : The CRA, subject to the provisions of the Act and all other applicable provisions of law, shall have all powers customarily vested in a community redevelopment agency as provided in the Act. SECTION 3. Members and Terms: In accordance with Section 163,357(1), Florida Statutes, the Collier County Board of County Commissioners has declared itself to be the Collier County Community RedevelopmentAgency as an additional duty of office. Reference to the members of the CRA as a whole shall be "CRA Board" or "CRA ". An individual member of the CRA shall be referred to as a "Commissioner," CRA Board-terms shall be simultaneous with terms of members of the Board of County Commissioner.. SECTION 4. Vacancies: Appointments to fill vacancies on the CRA shall be filled by the person filling the vacancy on the Boarc of Countv Commissioners. SECTION 5, EmRioyees: The CRA may, as it from time to time determines, empioy or retain by contractstaff, personne., tecnmcai experts, legal counsel, and other such agents and employees, permanent or temporary, as it requires, and determine their qualifications, duties and compensation. The CRA may approve and authorize contracts withthe Countv and other person-- firms and individuals to provide senices for and on behalf of the CPS_ E IIi. OFFICEWE SECTION, ;, Officers: The officers of foe CR[:shah consist of a Chairman., Vice Crimrmar., and a Secretary, and sucn officers a; the Ckt may from time to time create, Tne Secretary shall be the Cierh o_` Courts to the Board of Coun- Commissioner::, m: shall nave no vote SECTI01 `. i. Oualifications! Officers snali be members of the Cl?-t- except thz` tiie Secretary may, in the discretion oftne CI .. b: someone not a member oftne CI[. SECTION S. Role of Chairman: The Chairman shall preside at all meetings of the CRA, sign agreements, contracts, and: instruments on behalf of the CRA, call special meetings as necessary and shall perform such other duties as are customary for the Chairman. SECTION 4. hole of Vice Chairman: The Vice Chairman shall act forthe Chairman in the Chairman's absence. The Vice Chairman shall also perform such duties as are delegated by the Chairman. Packet Page -994- 4/8/2014 16.B.1. SECTION 5. Role of Secretary: The duties of the Secretary will be defined in a written agreement with the Clerk of Courts. Some of the duties may include: (a) keeping the minutes of the proceedings of the meetings of the CRA, (b) providing all notices in accordance with the provisions of these bylaws or as required by law, (c) posting or causing to be posted all meeting notices as required by County procedures and notify members, (d) maintaining custody of the CRArecords, (e) attesting contracts and other CRA documents, and (f) in general performing all duties from time to time as may be prescribed bythe Chairman of the CRA. SECTION 6. Officer Absences: In the absence of the Chairman and Vice Chairman, the quorum present shall select a Chairman for the meeting. SECTION 7. Election of Officers: Except for the Secretary, officers shall be elected at the Annual Meeting of the Agency. Election requires nomination from the floor and an affirmative vote by a majority of the CRA members present and voting on an annual basis, provided a quorum is present at such meeting. Officers shall be seated immediately upon their election. SECTION 8. Terms of Office: Each officer duly elected by the CRA shall serve a term of one year until the next annual appointment or election. All officers shall hold office until their successors have been elected or until their earlier resignation, removal from office or death. No person-may simultaneously hold more than one office on the CRA. SECTION 9. Officer Vacancies: If a vacancy exists in any office, the CRA shall elect a new officer by the affirmative vote of a majority of the CRA members present and voting at a meeting of the CRA, to fill the incomplete term of the vacated office. SECTION lot Removal or Resignation: The CRA may remove an officer at any time with or without cause by the affirmative vote of a maj orlty of the CRA members present and voting at a duly constituted meeti ng of the CRA. An officer may resign at any time by delivering notice thereof to the CRA. A resignation is effective when the notice is delivered to the CRA unless the notice specifies a later effective date and the CRA accepts the future effective date. The pending vacancy may be filled before the effective date provided that the successor does not take office until the effective date. SECTION i. Function: In accordance with Resolution 2000 -83. advisory boards are to be created for each component area of the community redevelopment area in the unincorporated area of Collier County, which shall be composed of citizens, property owners and business owners or persons engaged in business in the area. Separate bylaws for these advisory boards will be adopted by the CRA. These advisory boards will serve as the primary source of community input to the CRA staff and to the CRA itself. Each advisory board ivill consider and make recommendations to the CRA staff and the CRA concerning the Redevelopment Plan, amendments to the Redevelopment Plan, the redevelopment area work program and priorities and their implementation. The advisory board functions are advisory only and are to assist with the public input in the local redevelopment planning process. ARTICLE V. MEETINGS SECTION z. Meetings: The Board shall schedule meetings as needed to carry out its duties in accordance with these Bviaws anc shall follow the procedures outlined in Sections 2 -36 - _-ql of the Code of Laivs and Ordinances of Collier County unless otherwise specified beiov. . a) Annual: An Annual meeting of this Agency shall be held in the month of January of each year, and on th, date and at the time and place to be determined by toe Board, if other than at a regular meeting. b). Regular: Regular meetings of the CRA shall be held as necessary on either the second or the fourtY. Tuesday of each month to coincide with the regular meetings of the BCC or on such day as may be determined by the CRT.. Tne CRA meetings will be held at E "time certain." identified on the BCC Agenda. SECTION 2: Meeting_ Procedures: The procedures for the meetings of the CRA will follow the procedures outlined for the BCC in Sections 2 -36 - 2 -41 of the Code of Laws and Ordinances of Collier County unless otherwise specified belots. Meeting notice tvil: be published in accordance with applicable laws. ,ARTICLE VI ORDER OF BUSINESS SECTION s. Order of Business: The order of business at regular meetings shall be: (a) Roll Call (b) Adoption of the Agenda Packet Page -995- 4/8/2014 163.1. (c) Adoption of Minutes from Previous Meeting (d) Communications a. Advisory Board communications b. Other communications (e) Consent (f) Old Business (g) New Business (h) Citizen Comments (i) Adjournment ARTICLE VII. CONTRACTS SECTION i. Execution of Instruments: Legal instruments of the CRA-shall be executed bythe Chairman and attested to by the Secretary with the Clerk of Court's seal affixed thereto. In the absence of the Chairman, such instruments may be executed by the Vice Chairman. SECTION 2, Beal Pm_pe r Acquisition and Disposition: The acquisition, conveyance and leasing of real property by the CPA shall be done in accordance with the Act. SECTION 3. Purchasing Procedures: Purchasing procedures will be in accordance withtheAct. If the Act is silent then the procedures will be consistent with those authorized by the BCC for Collier County or such other procedures that the CRA Board may adopt. ARTICLE VIII FISCAL MATTERS SECTION I. Fiscal Year: The fiscal year of the CRA shall be the twelve year calendar month period commencing on October i and ending on September go of the followingyear. SECTION 2, Financial Reporting: The Secretary shall maintain financial records of all financial transactions made on behalf of the component areas of the redevelopment area. Staff assigned as liaison to the CRA shall provide a report of the income and _ expenditures of each component area to the CRA at the annual meeting and as otherwise requested by the CPA. ARTICLE Ili. AMENDMF,NTS These Bylaws may be amended at any duly constituted meeting of the CRAby an affirmative vote by a majority of the CRA members present and voting after the proposed amendment has been listed onthe agenda and submitted to the CRA for review and discussion. PAbSSD.,/ KD CORT]FBD M TO PASSAOS by 04 CnIU" CaunW Cumnuntty Redovelopma,: • ARency (t� cqy of, 2001 i ATl'E.Sf•.�;, CONVAm'CY RnDHVB1APMSt:rAGRKC'. DWL6ijP &.9ROM:.SE'CRETAR•. OR 0071 MRCOURTY, FLORID/ . MY Attlft Ai to Ghetn�ar,'4 PAMLG.AE. MAC'Kffi.G7iAGiAiAI: lipaatare imly, Approve6 At to Fotcn and Loge1 Stiffttiare�. He7di Aihtm AtAr=a Countyf.QM&Y and CRALWg rnvnti BYl AWS OF THE COMMUNITY REDEVELOPMENT AGEN --V LO CA . rXDEVEI.OPMEN _' ADVISOR _'BOARD: OF COLLIER COUNTY, FLORIDi_ ARTICLE i. NAME AND PURPOSE SECTION t, Name: The local adAsory board, one per each component redevelopment area, shall be known as "the name of the component redevelopment area in which the local planning board sits" Local Redevelopment Advisory Board. SECTION 2. e v IopmentArea: The area of operation of an advisory board consists of that certain geographical area identified in CRA Resolution 20oo -oi by the Community Redevelopment Agency (CRA) and Resolution 2000 -18i by the BCC, and referredto therein as the Immokalce Component Redevelopment Area and the Bayshore /Gateway Component Redevelopment Area. Additional redevelopment component areas maybe designated by separate resolutions of the Community Redevelopment Agency of Collier County ( "ORA ") and the Collier County Board of County Commissioners ( "BCC ") after all J1 lam% Packet Page -996- 4/8/2014 16.B.1. appropriate findings have been made and a redevelopment component plan for those areas is adopted by the CRA and BCC, all in accordance with Part III, Chapter 163; Florida Statutes (the "Act "), SECTION S. Purpose: Each advisory board is intended to be the primary source of community input to the Collier County Community Redevelopment Agency (the "CRA ") and to the CRA staff. Each advisory board will consider and make recommendations to the CPA staff and the CRA concerning the Redevelopment Plan, amendments to the Redevelopment Plan, the redevelopment area work program and its implementation and any redevelopment projects proposed for the area of operation of the advisory board. The advisory board functions are advisory only and are to assist with the public input in the local redevelopment planning process. More specifically, the purpose and duties of each advisory board shall be as follows: (a) review the applicable component redevelopment area's redevelopment plan and when necessary recommend to the CRA any changes to the plan; (b) malce recommendations to the CRA on plan implementation, including developing an annual work program, setting project priorities, and developing incentives to further the redevelopment efforts and carry out and effectuate the purposes and provisions of the Act in the component redevelopment area; (c) receive input from members of the public interested in redevelopment of the component redevelopment area and to report such information to the CRA; and (d) review and comment on any redevelopment projects proposed in the advisory board's component redevelopment area. ,ARTICLE H. ADViSORYBOARD SECTION i. Function: Each advisory board is established to carry out those purposes that are outlined in Article I, Section g hereof. SECTION2. Authority: Standing Rules: The advisory board shall be subjeetto the direct supervision of the CRA Board. The CRA staff shall assist each advisoryboard and shall serve as the liaison to the CRA Board. Each advisoryboard may prepare and adopt standing rules specificto that advisory board's component redevelopment area. Preparation, adoption and amendment of any such standing rules shall beat the discretion of the advisory board and must be consistent with these Bylaws, CRA Resolution 2000 -oi and BCC Resolution 2000 -i8i which adopted the Redevelopment Plan, BCC Resolution 2000 -83 which declared the BCC to be the CRA and authorized the creation of the advisory boards, the adopted Redevelopment Plan and the Act. Proposed standing rules or amendments to such rules shall be submitted by the advisory board to the CPA for a determination of consistency with all of the above. Any proposed rules or amendments to the rules will be effective upon that determination. SECTION S. Dumber of Members; The Board shall have an appropriate number of members to insure adequate representation of all aspects of the community in the component redevelopment area. This number may vary from component redevelopment area to component area, This number may be increased or decreased from time to time as recommended by the advisory board and appointed by the CRA board member for the applicable component redevelopment area. In no.circumstances will the number of advisory board members be less than five. SECTION 4. Appointment and Qualifications: The CRAboard member from the component redevelopment area shall appoint the advisory board members subject to Article II, Section g for the Bayshore /Gateway component redevelopment area and Article Il, Section 6 for the lmmolmlee component redevelopment area, Ali appointments are subject to approval by the CRL board. Consideration should be given to appointing members that have experience in the following professions: finance, banking, architecture, engineering, education, law enforcement, social work, real estate sales and development; planning or design and building construction. Each member of an advisory board shall engage in business in the component redevelopment area forthat advisory board. For purposes of these bylaws, an individual who "engages in business" means an individual who owns real property or a business practices a profession or performs a service for compensation or serves as an officer or director of a corporation or other ousiness entitvso engages Any group, committee or board existing at the time of adoption of these Bylaws may present its membership for appointment a., long as consideration is given to balancing the advisory board with representatives from the above - recommended urofessionc. SECTION 5. The Bayshoref Gateway Triangle Local Redevelopment Advisor board Consideration should be given tc appointing members of the advisonv board for the Bayshore /Gateway component redevelopment area as follows; (a) One (i) Bayshore resident; (b) One (1) Gateway Triangle resident; (c) One (i) Bayshore business owner; (d) One (i) Tanliami Trail (US41) business owner; Packet Page -997- 4/8/2014 16.B.1. (e) One (1) Davis Boulevard (SR84) business owner; (f) One (1) Bayshore Municipal Service Taxing Unit (MSM representative; (g) One (i) at large representative who resides or engages in business, or both, in the Bayshore /Gateway Triangle Component Redevelopment Area; SECTION 6: Immolcalee Local Redevelopment Advisory Board: In order to assure a comprehensive approach in the Immokalee community, the Immolcalee Enterprise Zone Development Agency as created hythe BCC pursuant to Collier County Ordinance 95-22, as amended, shall be the Immolcalee Local Redevelopment Advisory Board. The Immolcalee local Redevelopment Advisory Board shall adhere to the provisions of these bylaws, except as otherwise provided by Collier County Ordinance 95 -22, as amended. SECTION y. Application Procedures: Applicants must be residents and electors of Collier County. Residents interested in applying to serve on an advisory board shall submit a letter requesting such appointment and containing a brief resume to the CRA. Guidelines for appointing the members to the advisory board will be consistent with those procedures outlined in BCC Resolution 94 -136, SECTION 8. Terms: rms: Except for the Immolcalee Local Redevelopment Advisory Board, advisory board members shall serve for two (2) year terms, with no more than two reappointments permitted. However, for purposes of staggering reappointments, three (3) of the initial members will have one (1) year terms as follows: Bayshore /Gateway Local Redevelopment Advisory Board- the Bayshore resident, the Gateway Triangle resident and the at large representative will each serve only a one (1) year term for the first year of the advisory board, with two (2) year terms from then on. The terms for the Immokalee Local Redevelopment Advisory Board will be consistent with the terms set forth in Collier County Ordinance 95 -22, as amended. SECTION 9. Vacancies: Vacancies occurring on any advisory board shall be publicized, but need not be advertised, in a publication of general circulation within the county; and vacancy notices are to be posted in the county libraries, the courthouse and on the internet: Appointments to fill vacancies on the advisory board shall be filled bythe CRA Board member of the component redevelopment area. The term of an advisory board member appointed-to fill a vacancy expires at the time the term of the original member would have expired. SECTION 1o. Attendance. Removal and Resignation: It is the intent and strong desire of the CRA that there be full attendance of advisory board members at all meetings of the advisory board, recognizing, h nvever, that it maybe necessary for board members to be absent from a meeting due to unusual or emergency circumstances. The following requirements are established: 1. Any advisory board member who is absent for more than two- thirds of the advisory board's meetings in a given fiscal year shall be deemed to have tendered his or her resignation from the advisory board. The CRA shall, as soon as practicable after such resignation, declare the position vacant and shall promptly fill the position. The affected advisory board member shall not serve at any meeting after his or her position is declared vacant by the CRA. 2. In the event that any advisory board member is absent from two consecutive advisory board meetings without a satisfactory excuse acceptable to the advisory board, the advisory board chairman shall state suci. fact at the next regularly scheduled advisory board meeting and shall thereafter notify, in writing, the CRA c the advisory board member's failure to attend without a satisfactory excuse. The CRA shall review the notificavon at a CRA meeting and shall declare the advisory board member's position to be vacant if tn, CR. concurs that the advisory board member was absent from two 11[ o consecutive advisory board meeting: without a satisfacton, excuse and shall promptly fiIl that position pursuant to the provisions of Article l- Section y. S. Por purposes of this Section io, attendance means presence at the meeting no later than f (teen minute: alter the meeting is called to order as verifiedbythe Secretary on the attendance record. 4. A memoer may resign at any time by delivering notice tliereofto the adyison, hoard and the CR,,. Cnairman. A resignation is effective when the notice is delivered to the CRA Chairman unless the notie specifies a later effective date and the CPA board accepts the future effective date. Tne pendincvacancv ma- oc filfedbefore the effective date provided that the successor does not participate at a meeting until th:- effective dai . SECTION u, Financial Disclosures: Advisory board members shall comply with the applicable financial disclosure requirement: of laws of the State of Florida. ARTICLE III. OFPI RR SECTION i. Officers: The officers of the each advisory board shallbe a Chairman, Vice Chairman, and a Secretary. The Secretary shall be the individual assigned from County staff, but shall have no vote. SECTION 2. Role of Chairman: The Chairman shall preside at all meetings and hearings of the advisory board and shall have the duties normally conferred by parliamentary usage on such office. The Chairman shall call special meetings, serve as the advisory board liaison to the CRA, and shall perform such other duties as are customaryfor the Chairman. Packet Page -998- 4/8/2014 16.B.1. SECTION S. Role of Vice Chairman: The Vice Chairman shall act for the Chairman in the Chairman's absence. The Vice Chairman shall also perform such duties as are delegated by the Chairman. SECTION4. Role of Secretary: It is the duty of the secretary to (a) keep the minutes of the proceedings of the meetings of the advisory board, (b) provide all notices in accordance with the provisions of these bylaws or as required by law, (c) post or cause to be posted all meeting notices as required and notify members, (d) maintain custody of the advisory board records, and (e) in general perform all duties from time to time as may be prescribed by the Chairman or the advisory board. SECTION s. Officer Absences: In the absence of the Chairman and Vice Chairman, the quorum present shall select a Chairman forthe meeting, SECTION 6. Election of Officers: Except for the Secretary, officers shall be elected annually at the first regular meeting of the year. Election requires nomination from the floor and an affirmative vote by a majority of the advisoryboard members present and voting, provided a quorum is present at such meeting, Officers shall be seated immediately upon their election. SECTION y. Terms of Office: Each officer duly elected by the advisory board shall serve a term of one year until the next annual election (or as otherwise determined by the standing rules of the advisory board), All officers shall hold office until their successors have been elected or until their earlier resignation, removal from office or death. No person may simultaneously hold more than one office on an advisory board to the CRA, SECTION 8. Officer Vacancies: if a vacancy exists in any office, the advisory board shall elect a new officer by the affirmative vote of a majority of the advisory board members present and voting at a meeting of the advisory board, to fill the incomplete term of the vacated office. SECTION 9. Removal or Resignation: The advisory board may remove an officer at any time with or without cause by the affirmative vote of a.majority of the advisory board members present and voting at a duly constituted meeting of the advisory board. An officer may resign at any time by delivering notice thereof to the advisory board. A resignation is effective when the notice is delivered to the advisoryboard unless the notice specifies a later effective date and the advisory board accepts the future effective date, thepending vacancymay be filled before the effective date provided that the successor does not take office until the effective date, ARTICLE IV. SUBCOMMITTEES SECTION 1. Creation: The advisory board may create, from timeto time, such subcommittees as shall be necessary or desirable to carry out the functions, purposes, and objectives of the advisory board. Any such subcommittees shall be subordinate to the advisoryboard, shall be assigned a specifiepurpose and objective, and shall be given a date certain to complete its tasks, at which time the subcommittee shall be dissolved, unless said date is extendedbythe affirmative vote of a majority of theadvisory board members present and voting at a duly constituted meeting of the advisory board. SECTION 2, embers: The members of such subcommittee shall be elected by the advisory board for such term and shall have qualifications as the advisory board may desire, SECTION 3. Removal: The advisory board may remove any subcommittee member with or without cause by the affirmative vote of a majority of advisory board members present and voting at any meeting of the advisory board. SECTION 4. Rules and Procedures: The subcommittees shall be subject to the same parliamentary procedures as the advisory board and Florida's Government in the Sunshine Law. ARTICLE V. MEETINGS SECTION i, eeti • Regular meetings of the advisory board shall be held on such day, time and place as may be determined by the advisoryboard, and at a minimum once a month. The purpose of the meetings is to discuss and to then prepare recommendations and advice to the CRA on matters brought before the advisory board. SECTION 2.Ouorum and Voting; At all regular or special meetings of an advisory board, a majority of the membership of the advisory board shall constitute a quorum. Voting shall be by voice unless a member of the advisory board requests a roll call. The roll shall be in alphabetical order with the first name called rotating with each motion upon which the vote is called. The Chairman shall always vote last, A record of the roll call shall be kept as part of the minutes. SECTION 3. Special Meetings: Special meetings maybe called by the Chairman at anytime provided adequate notice is giver. pursuantto Article s, Section 4 hereof. The Chairman may also call a special meeting when requested to do so in writing by majority of the members of the advisory board or by a CRAstaff member. The notice of such a meeting shall specify the purpos., of such a meeting and no other business may be considered except by unanimous consent of the advisory board. All members o` the advisoryboard shall be notified in advance of such special meetings by the Secretary. SECTION 4. Notice and Publication: The Secretary shalt give notice and keep record of such notice of its meetings and th-, meetings of the subcommittees including the date, time, and location of each regular and special meeting. Notice shall be poste: in the county courthouse and other appropriate locations as recommended by the advison, board and to the County Public. Information Department for further distribution. SECTION 5, Qpen Meetings Ali meetings of the advisory board or its subcommittees shall be open to the public and governec by the provisions of Florida's Government in the Sunshine Law, SECTION 6, Minutes: The minutes of all meetings shall be promptly recorded, and sucn records shall be open to publi inspection, in accordance with applicable ]azv. SECTION 7. Location: Meetings of an adirisonv board, or any of its subcommittees, shall be held in a location accessible to the public. SECTION 8. Meeting Agenda: The agenda for each meeting of an advisoryboard, or any of its subcommittees, shall be outlinec by the Chairman and submitted to the Secretary for preparation, Any advisoryboard member in the case of an advisory board, or a subcommittee member in the case of a subcommittee, may place an item on the agenda by submitting it to the Chairman for forwarding to the Secretary prior to the deadline for publishing the notice of such meeting. SECTION 9. Order of Business: The order of business at regular meetings shall be: (a) Roll Call Packet Page -999- `� 4/8/2014 163.1. (b) Adoption of the Agenda (c) Adoption of Minutes from Precious Meeting (d) Communications (e) Old Business (f) New Business (g) Citizen Comments (h) Adjournment SECTION io. To provide for the orderly and efficient conduct of its meetings, each advisory board shall follow Roberts Rules of Order. ARTICLE VI. CON UCT The provisions of thesebylaws shall applyto the Immokalee Local Redevelopment Advisory Board except as otherwise provided by Collier County Ordinance No. 95 -22, as amended.It is the intent of the CRAthat Collier County Ordinance No. 86 -41, as amended, shall not applytothe advisory boards. ARTICLE VII AMENDMENTS These Bylaws may be amended at any duly constituted meeting of the CRAby an affirmative vote by a majority of the CPA members present and voting after the proposed amendment has been listed on the agenda and submitted to the CRA for review and discussion. Packet Page -1000- - ............. ..........................:.... i� v I f i� v f m o o m c a. 'o a a a a` oa L a c 4 n m, L C7 E O i 0 L i Packet Page -1001- 4/8/2014 16.6.1. d O M O N .u. O E Q W D Z 4 � m U Ce --y O PA cgaiAW Ol 4/8/2014 16.6.1. Bayshore Gateway Triangle CRA *Bayshore Beautification MSTU Haldeman Creek MSTU The CRA Board of Directors is made up of the Collier County Board of County Commissioners, sitting as the Bayshore Gateway Triangle CRA Board. The Commissioners are: Donna Fiala, Chairwoman of the CRA Board Tim Nance, Vice - Chairman of the CRA Board Fred W. Coyle Georgia Hiller Torn Henning Bayshore Gateway Triangle CRA Karen Drive Stormwater Project DRI Application Exhibit: list of Board of Directors Offices: 3570 Bayshore Drive, Suite 102, Naples, Florida 34112 Phone: 239 -643 -1115 Online: www.BGTCRA.com Packet Page -1002- L. JEAN JOURDAN 440 11th St. S. W. NAPLES, FL 34117 (239) 207 -5457 I have 28 years of experience working within the Collier County Government sector with a solid record of performance and accomplishments, establishing key relationships and institutional knowledge instrumental in facilitating change and making progress, EMPLOYMENT HISTORY. Position:.Taterinr Director Dates: Trare 2012 to Present Ditties: DhWept Bgyslrore/Gateivay M4 StIpervisor:. CRA Execrative Board • Leadership, management and administrative oversight of the Bayshore /Gateway CRA and two MSTUs with budgets of 3 to 5 million respectively. • Management and oversight of three (3) Advisory Boards. • Review, revise and 'implement Zoning Overlays, Redevelopment Plan and Growth Management Plan. • Manage commercial leases on CRA -owned biiildings ($300,000 /year revenue), • Effective provision of beautification and the elimination of slum and blight with redevelopment area comprising 1800± acres. - . • Devise marketing tools and incentives to stimulate new development and jobs. Position; .Projectmanager Dates: October -2006 to Present Duties Div/Dept Bayslrore/Gateivay CRA Director: David Tackson • Manage the planning operation oftheBayshore /Gateway Triangle CRA • Fulfill the organizations supervisory duties in the absence of the Executive Director • Establish specific goals, objectives and strategies to continue physical and economical revitalization of the redevelopment area. • Ensure proieets are consistent with the CrcA goals and objectives C Responsible for accounting. invoicing: purchase requisitions and monitor receivables for all managed projects Ensure policy, procedures ana statutory requirements are followed and me? Make presentations to Advisory Boards, CPA Board, Board of bun ~, Commissione- • Supervise and manage consultants • Review and interpret County Ordinances, Regulations and Lawn • Conduct legal research, prepare contracts & legal document: V,%orl: with the County Attorney's Offic- Prepare Request for Proposals .(RFP` to issue solicitations tha-, are clear, concise, an:. open1 . competitive through fne Collier County Purchasing Deparrincm- • Staff liaison to appointed and elected nodies, develouers, attorneys, public, government agencies and public interest groups and County agcncic: Prepare, schedule and conduct presentations to government officials, land deveiopon, attoineyc, special interest groups and the general public:. • Manage CRA owned property leases and rents • Review and analyze the effectiveness of the current Overlays and Land Development Codes (LDC) regulations and make revisions as deemed necessary • Facilitate rezoning applications and amendments through the public hearing process for approval and adoption by appointed and elected boards. • Research property, negotiate acquisition, prepare all legal documents, order & review title commitments, closings, appraisals and disperse fiends • Serve as liaison on the BastNaples Task Force Packet Page -1003- 4/8/2014 16. B.1. 0 ti ,d 'S U � ti C 0 o �p+AWA 4/8/2014 16.B.1. • Liaison to collier county government agencies, emergency response agencies and the sheriff s department • Manage and implement an inrhouse grant program for residential and commercial site improvements • Secure all permits for agency functions • Managed MSTU Projects prior to hiring full time Project Manager 1 • Managed CRA grant programs fi•om 2006-2008 • Compile and manage CRA event budgets Crrrrerrt Projects: • Success Rezone 17+ acre catalyst site from MH and C -4 zoning to MUP for the future development of a mixed -use cultural facility • Authored and co- authored new land development code regulations to spur neighborhood revitalization and stimulate economic development by permitting cultural opportunities in the area. • Authored innovative Growth Management Plan language to provide for additional means to utilize the underutilized bonus density pool and creating a now PUD provision to permit increased density within the redevelopment area as a tool to provide incentives and spur new investment. • Market and sell 23 residential in -fill lots • Solicit interest for development of Gateway Triangle Properties • Solicit interest of development of mixed use cultural facility. Position: Senior Plain? er Div/Dept Development Services Dates: Februay 2000 to October 2006 Director; Raruly Colien .Projects: i • Collier County East of C.R. 951 Study • Collier County Evaluation and Appraisal Report • Collier County Demographic and Economic Profile • Collier County Commercial Inventory • Collier County Industrial Inventory Lu(ies. Anaivzc data and analysis • keview rezone application- kevievr site deveionmcnt Dian: Review PUD document^ Prepare consistency determinauw. Prepare staff repom Assist with the Evaluation and Appraisal Report Assist with the Annual Update and Inventory kepo: Prepare technical reports and make written and oral presentations to elected and appointed bodiea, deVeiepment industry and lice Public Staf'Limsm: ro apvoinren and elected borlrec: $oara or Collie° County Commissioner- • Collier County Smart Growth Advisory Boarc Collier County Planning Commission Position Senior Specialist DivlDept Real Property Acquisition { Dates: November1997to Febrrtwy 2000 .Director: Sandra Taylor Projects: • Right of way acquisition of Golden Gates Estate Boulevard • Acquisition ofstornwatermanagementsites 2 Packet Page -1004- "' • Manage county owned inventory Dtttles: • Served as liaison between property owners, attorneys and government agencies • Legal research and preparation of legal documents • Worked with Collier County Attorney's Office in the preparation of legal documents for acquisition and eminent domain. • Compile data and analysis for targeted acquisition sites • Conduct market and feasibility studies • Negotiate real estate transactions conduct investigative discussions with purported owners or representatives • Prepare and secure all documents necessary to provide clear title • Order and disperse funds at closing • Resolve problems in acquiring property • Knowledge of real estate practice, acquisition procedures, local, state and federal codes; emurent domain laws. • Track all assigned projects through the Division's computer tracking system Pbsition: LandAppralser Div/Dept CC Property Appraiser Dates., Tanaaiy 1985 to November 1997 Director Tohn Hamblen Projects: Appraise propel.t ifor trn proposes Dtttles: • Conduct market analysis • Appraise property for tax purposes based on comparable sales. • Evaluate assessments (appraisals) and determine if value is reflective of the market, • Review multi - million dollar accounting reports • Verify property value increases and decreases of Tax Roll, • Prepare and present technical to the Property Value Adjustment Board for filed appeals. • Research and answer all questions and correspondence regarding public inquires. • Train, assign and review data entry personnel and lower level appraisal staffs work. • Make presentations to property owners, attorneys, realtors, etc. to justify tax assessments ED UCATIOM Schools and Cerllfications. Anrcrican institute of Certified Planners;:, AIC? Barry University, Legal Assistant Prograr: Florida Institute of Government Courses (State Certified Florida Bvaivator Certificate; International Right Away Association (Engineering, Acquisition, Law, hppraisal. Ed Kopler School of Real Estatc International Right of Way Association (Right of Way Courses' CPR/AED Certifies Safesery Certifies Edison Community College (Business Administration and Management classes SERT'ICEAWARDS & ItECOGNITION,c- Collier County Employes of the Month (July 1999) American Planning Association's "Award of Excellence" for involvement in the. development of the Rural Lands Stewardship Program, Recognized by the BCC for service on the Golden Gate Land Trust Committee (1996) Collier County Governments Honors for service on the Support Services Safety Committee (1998 -1999) Collier County 25 Year S ervice Award (January 2010) Collier County Employee of the Monty (March 2011) 3 Packet Page -1005- 4/8/2014 16.B.1. 1 3 I 4/8/2014 163.1. ASHLEY CASER.TA 214 Kirtland Drive O Naples, Florida 34110 0 (239) 450 -4132 0 asHeycaserta ftmail.conm PROFESSIONAL. EXPERIENCE BAYSHORE GATEWAY TRIANGLE COMMUNITY REDEVELOPMENT AGENCY —NAPLES, FL JUNE, 2010 — PRESENT PROTECT MANAGER (PEBROARY, 2013 — PRESENT) GRANTS COORDINATOR (JUNE, 2010 - FEBRUARY, 2013) Project Manager and staff liaison for two Municipal Service Taxing Units and the Community Redevelopment Agency. Manage streetscape improvement projects through conceptual design, design, neighborhood meetings and coordination, engineering, construction and post construction wrap -up. Manager of infrastructure repair and replacement projects for the organization. As a grants coordinator, assisted Project Manager for $2 million stoianwater• project including consultant management, contract management, change orders, grant compliance, field work, file keeping, purchasing coordination, etc, Prepare bid packages and coordinate pre - construction meetings, negotiate scope of services and fees for contracts, administer project budget, coordinate required permitting, administer maintenance contracts. Manage a redevelopment grant program with a $426,000 yearly budgetthat facilitated in bringing eleven new businesses and 101 new jobs within 2012. Recently applied for and awarded with a $25,000 grant to fund existing redevelopment area improvement grant program. Assist the Executive Director of the County Economic Development Office with special projects as needed, including research and presentations. Assist with Strategic Plan preliminary research for the Collier County Economic Development office. Create and uphold public /private business relationships with community stakeholders. Write and prepare grant applications to Federal, State and Local agencies for projects within the CRA, including written project narratives, budget projections, evaluative measures, policies and procedures. Expedite assistance for special or high - profile projects. Act as staff liaison to external applicants applying to CNA through the Tax Increment Financing grants program to improve residential and commercial buildings in the area. Write Executive Summaries for various CPA projects to be heard and presented before the Board of County Commissioners. Meet and brief County Commissioners prior to and after meetings as necessary. Budget preparation for upcoming fiscal years for TIF grants program and budgeting for other CRA projects. Coordinate with CRA staff, County staff, contractors and community to assist with projects throughout the area having to do With rehabilitation projects, public. art, communitk- festivals, property maintenance and as needeL Manage al'; invoices and accounts for CRA business, including monitoring contractor accountability, file beeping and assuring timely payments. Reporting to anu communicating wits, Board of County Commissioners, Geri: of Court;:. mt. Advisor=- Boars mernberr. various Counter departments and CR_ staf; on a reguiar basic. kesnond to al., commu4io, concerns and ac� accordingly to resoivE. COLLIER COUNTY — DEPARTMENT OF ZONING AND i.AND DF,VT, Lo 11ENT 12EVIEVi SENIoRYI ANNSr (APM 2007- MA:�'2010 !,L, iNNFr, (NovEm= 2005 -APRr- 2007 Managee intern. aevelopment projects fc-- Collie Zoninf Department. Review' Boat Doci. an( Street Name Change petitions for compliance with Collier County Lana_ Development Code, includint presentations neiore Collier County Planning Commission. anc Doard of county Commissioners for public hearing. Apnea' o` pubii petition- fa- Boat DocL DftenSlOr_ petitiom including presentatior. am discussion with BoarC of Count- Commissioner an, Piaunin., Commission.. Write smf report, resolutions and executive summaries, including correspondence with County Attorney's office and other division entities. Manage and reviewvarious projects including Site Development Plans, Amendments and insubstantial Changes, Plats, ZoningVeriflcation Letters, Administrative Variances and Fence Waivers for compliance with the Collier County Land Development Code. Ability to work in a fast -paced team environment and work independently on many proj ects. Work with Land Development Code and PIanned Unit Development ordinances to determine development standards and agreements. Write zoning letters in response to formal inquiries for information. Knowledge of construction, planning and zoning processes and procedures. Conduct meetli gs with consultants, engineers, landscape architects, developers and public regarding current development and project management issues. Provide research CONTINUED ... Packet Page -1006- 4/8/2014 16. B.1. ASHLEY CASERTA PAGE 2 and Information to Commissioners upon their request. Ability to communicate effectiv8ly both orally and in writing: Assist at front public information counter and in resolving citizen issues as needed. Provide customer service to public with'information on Land Development- Code and Community Development and Environmental Services Division policies and procedures. Ability to learn quickly and efficiently;. thrive in a fast-paced, creative environment. JACOBS ENGINEERING INTERN (APRIL 2003 JUNE 2003, SmumBE'R 2003 -D cpMER 2003) Edited ArcView GIS maps. Assisted planners and landscape architects with Growth Management Plan drafts. Prepared POWerPoint presentations for steering committee meetings. Participated in preparation of long -range and current planning efforts gild organized charettes and community meetings. Used Adobe Illustrator, Photoshop, Microsoft Excel and Microsoft- Word to create reports, charts, graphs and project proposal covers. EDUCATION UNIVERSITY OP CINCINNATI College of Design, Architecture, Art and Planning = Cincinnati, Ohio BACHELOR OF SCIENCE - URBAN PLANNING PROFESSIONAL DEvELOi%mNT Florida American Planning Association - Yearly 3 -day state conference Florida Redevelopment Association - 3 -day state conference FGCU Florida Institute of Governments -Grant Writing Course Collier County Smart.Gr:owth CoalitionMember REFERENCES Jean Jourdan, Interim Director -- Bayshore Gateway Triangle CRA 239 -643 -1115 David Jackson, Former Executive Director - Bayshore Gateway Triangle CRA 850 -481 -3196 Michael Sawver, Proiect Manager - Collier County 239- 252 -2400 Rav bchows, Planning Manager - Collier Zounfi 239- 252 -2400 Packet Page -1007- 4/8/2014 16.B.1. Ekna Guevara (239) 821 -6612 elmaguevara @colliergov.tnet i Objective Continue to grow professionally by providing excellent service in every aspect of my career, Experience • Responsible for any financial actions within the department including; payroll, external ,& internal payments, travel arrangements, donations received, financial reporting, budget preparation, maintenance and adjustments, when necessary to stay within budget • Maintained a current project schedule inclusive of all employees within the department, each of which had a focus on several priority proj ects with separate demands & deadlines • Served as a Liaison between departments, staff, customers and committee members by planning, preparing and executing meetings • Co- drafted Ordinances, Resolutions and Departmental Policies and Procedures by researching necessary information pertaining to the particular issue at hand then preparing and submitting a Request for Legal Sufficiency to the Legal Department • Led the development of a new website focused on the enforcement & updating of the Vehicle For Hire Ordinance • Provided information to contractor license seekers, Reviewed and processed applications after ensuring all requirements were met. • Trained Customer Service employees and coordinated the weekly schedule • Analyzed, compiled and profiled data from different sources to maintain & update overall and selected areas of our population database • Participated in the organization and preparation for an annual fund raising event between, media, vendors, and staff Served as the web master Conducted housing evaluation visits looking for corrective measures as advised before visi, Created a system to ensure collection o` fines as well as enforcement c: an ordinance by following throup eac'r. step of the violation process kesearcned and enacted L GiL_ Lertificate program. which, included the communication oetweer. twL different software programs Qualifications iO "- yearsafprofessionaloperationa iadminiszrativeexperience • Fluent in Spanish; writing, reading. sneaking and- transiatinc Computer literate Microsoft Office interne;. Svscems kppiication L Product_ fo- Dan. hrocessin€ (SAT' Cilarneieon, GovMa::, �'rvstalkeporti"E • State of Florida Notarc- • Certified Nurse Assistant License holder Employment Collier County Government, Naples, FL Administrative Assistant Customer Service Specialist Bally Total Fitness, Chicago, IL Assistant General Manager 03 /OS - present 03/01 — 03 /0S 10/99 —10/00 Packet Page -1008- �, ' 4/8/2014 16.B.1. Code: COLLIER COUNTY CRA, FLORIDA CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: CRAMECUTIVE DIRECTOR. PURPOSE OF CLASSIFICATION The purpose of this classification is to perform highly complex managerial and administrative work by providing direction and oversight to the daily operations of the Collier County Bayshore Gateway Triangle CRA, Work involves directing all activities, programs and projects as well as assisting the CRA Board and CRA Local Advisory Board with the long range planning, organization and direction of the CRA; directing all CRA employees, consultants and contractors; managing special projects, and making final decisions regarding employee terminations and disciplinary actions. ESSENTIAL FUNCTIONS The following duties are normal for this position, The omission of 'specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Develops and/or implements broad CRA plans, goals and objectives, performance measures and other strategic business functions. Confers with County Manager regarding CRA activities that involve County employees or Divisions, and other issues pertaining to the operation of County government, Directs the daily operations of the CRA by providing guidance and direction to subordinates, Ensures programs, services and systems support the CRA and County missions, Keeps County Manager apprised of issues regarding the CRA's daily operations. Direct the development, presentation and administration of the CPA budget; oversee the forecast of funding needed fo- staffing, equipment, materials and supplies; monitor revenues; and expenditures, authorize mid -,year correction:.. Review and approve agency budget amendments; discuss budget issues and developments with CPA Board and Local Advisory Board; arc ensure:: budget amendment: are appropriate, documented and support the C£.A's goals anc objectives. Issues final rulings regarding all employee terminations and disciplinary actions, Conducts disoiplinary /termination. hearings; ensures all patties are given fair and equitabie opportunities to present information; inteiprets and explain: applicable policies and procedures; determines appropriate action; and issues ruling, Ensures human resources action_ comply with state, federal and local regulations, and support CRA/County goals and objectives. Supervises CRI', ciericai staff and Project Managers. Performs administrative duties associated wife supervising staff to include hiring, assigning work; providing guidance and direction; evaluating performance, and taking disciplinar; action as necessan . Coordinates and manages all CRA projects, Identifies resources and staff needed to complete project; develops project plan and schedule, directs committees, tasks forces and other parties assigned to special projects; provides status reports, study findings and recommendations; and oversees implementation of approved plans and initiatives. Represents the CRA to local businesses, community organizations, citizen groups, and the general public. Responds to inquiries and/or complaints from the general public that cannot be resolved by subordinate managers, Pagel LastRevised; October200S Packet Page -1009- �;� 4/8/2014 16.B.1. Bagshore Gateway Triangle CFA. Executive Director Operates a personal computer, telephones, copiers and other general office equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, or other system software, ADDITIONAL FUNCTIONS Performs other related duties as required. MiNBIUM QUALIFICATIONS Master's degree in business, public administration or a closelyrelated field preferred but not required; sevAn to ten years of progressively responsible experience managing CRAB or Tax Increment Financing Districts or municipal departments, programs and operations; or any combination of equivalent education, training, and experience which provides the requisite knowledge, skills, and abilities for this job may be substituted for education. PERFORMANCE APTITUDES Data Utilization: Requires the ability to synthesize and integrate data for predicting, anticipating, and planning for future events impacting the organization. Includes determining strategic and tactical decisions at the highest organizational levels of authority and responsibility. Human Interaction: Requires the ability to function in a director capacity for a major organizational unit requiring significant internal and external interaction. Equipment Machinery Tools and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment; machinery, tools, and/or materials used in performing essential functions. Verbal Aptitude: Requires the ability to utilize consulting and advisory data and informatior; as well as reference, descriptive and/or design data and information as applicable, Matnemattca Aptitude. Requires the ability to perionl: addition, subtraction, multiphoatioL and division: ability tc calcuiatc decirnaiE and nercentages; ma- inciude ability rc perform mathematica" o_uerahon: utvoivin'r basic algebraic princiules and formulas, and basic geometric principles and caicuiations. Junctional Reasoninn: Requires the ability to apply principles of iogicai or scientific thinking to implement bolt: intellectual ane practical relationships. involve; imponsibilit<• for consideratim. anc auaivsi: of compIT: organizational problems of major function'. Situational Reasoning: Require:: the abilic tc exercise iudgmen. decisiveness anu creativit , r- critica. and/c. unexpectea situations involvinc moderate Ash to the organizatio._ Leadership: Requires fine ability to provide effective leadership at ail ieveis ofthe organization and coordinate tat activities of the County organization in an effective manner. Customer Service: Requires the ability to 'respond to the most difficult and sensitive complaints and requests for information in an effective, efficient and professional manner. Financial Accountability: Requires the ability to prepare and submit accurate and timely periodic reports of financial activities which keep the Board advised of financial conditions, program progress and present and future financial needs of the County. Page 2 LastRevised: October 2005 JJ Packet Page -1010- Bayshore Gateway Triangle CR.A.ExecutiveDirector ADA COMPLIANCE 4/8/2014 16.6.1. Physical' Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which nay involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5 -10 pounds). Tasks may involve extendedperiods of time at a keyboard or work station. Sensm*Reauiraments: Some tasks require the ability to perceive and discriminate sounds and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Essential functions are regularly perfonried without exposure to adverse environmental conditions. Collter County CRA is an .Equal Opportunity Employer. In compliance with (lie Americans with Disabilities Act, the MVCounty will provide reasonable acconnnodations to quailed individuals with disabilities and encourages both prospective and ctnrent etnplayew to discusspotential accommodations with the employer. kage3 LastRevlsed; October 2005 Packet Page - 1011 - `- i i j i I j i COLLIER COUNTY, FLORIDA CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: PROJECT MANAGE PURPOSE OF CLASSMCATION 4/8/2014 16.B.1. Class Code: 13875 Pay Grade: 22 i 1 I The purpose of this classification is to manage and coordinate activities of construction projects for an assigned department. ESSENTIAL FUNCTIONS The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the workis similar, related, or a logical assignment for this classification. Other duties may be required and assigned. Provides direction, guidance and assistance to contractors and work crews; coordinates daily work activities; organizes, prioritizes, and assigns work; monitors status of work in progress and inspects completed work; confers with contractors and work crews, assists with complex/problem situations, and provides technical expertise. Ensures compliance with all applicable codes, Iaws, rules, regulations, standards, policies and procedures; ensures adherence to established safety procedures; monitors work environment and use of safety equipment to ensure safety of employees and other individuals; interprets construction plans and specifications; researches code books as needed; initiates any actions necessary to correct deviations or violations. Consults with department management or other officials to revio -w status of department projecr, review /resoiv, problems, receive advice /durectiorL and provide recommendations. Review`. construction piao-.: designs, and specifications pertaining to proiectc- deveiops desigrrs, drawings, c- map: associates wifr: proposcL o- approves projects; maice- recommendations. concerning nnprovernents, modification: design strategies, structural systems, or other aspects of project deveiopmen; Prepares and administers protect budgets; submits justification:: fc- budgct reauestc; monitor; BXoendnme^ il-) eusur compliance Wifn approved budge:. Trenaresproiectscneduies; monitors progress ofproiectinmeeiing estabiisnedscneduic C'oordmate :, process forbidding and contracting of service.-; prepares lceeuests i?o. Proposal Wps} for engureerin service., aesigr: Service., constr-uction services, inspection serviCeL;, mainteIlanc scr ce-, or otnc.' Sen7ce2, prepare: bid packages; conducts pre -bid and pre - construction meetings; issues addendum.. to elariiv que'stionabres issue:, participates in negotiations of scope of services and fees for professional services agreements; =Hakes recommendation: to Boards regarding selection of vendors and awarding of contracts; compiles language for contracts and specifications packages. Coordinates acquisition and/or maintenance of required permitting; researches federal, state, and local code requirements; coordinates efforts between multiple departments, co- applicants, and consultants to prepare application documents; develops programs and reports as required by permit, © DMC- MA7ffN.[IJS, INC. Page 1 Last 12evised: August, 2004 Packet Page -1012- 4/8/2014 16.B.1. Collier, County, Florida • Project Manager 13875 Oversees, administers, and coordinates work performed by consultants, contractors, or other service providers; administers annual maintenance contracts; monitors work to ensure compliance with terns of contract, reviews invoices audpayment requests subnuttedby consultants /contractors. ' Manages projects during design and construction phases; attends regular project progress meetings; prepares, reviews, and processes change orders for changes to contracted scope of work; processes purchase order requisitions, work orders, and invoices,. reviews project progress reports submitted by contractors; monitors adherence to project schedules, Conducts inspections, monitors work, and maintains records to ensure quality control; inspects quality of conshvction work and materials; coordinates final inspections with contractors and engineers; coordinates project acceptance with other County departments or government agencies, Prepares executive summaries for presentation to Board of County Commissioners, Planning Commission, or other officials, Provides technical advice, information, and assistance concerning engineering issues, project management issues, design/conshuetion activities, and other issues to contractors, consultants, County staff, public agencies, or others; responds to questions or complaints; assists in resolving engineering problems, project development issues, or conflicts involving project participants; recommends solutions to problems. Coordinates projects and work activities with other departments, consultants, contractors, sub - contractors, utility companies, state agencies, outside agencies, or others as needed; coordinates with utility engineering staff to identify Iocation of existing utilities and conduct other utility work. Coordinates public education activities relating to department projects,* services, and activities; coordinates ' neighborhood programs involving participation of residents, such as resident traffic teams; speaks to property owners and community organizations and provides information regarding projects and activities; develops press releases and public information materials for distribution, Participates in legal activities relating to projects; attends hearings during court proceedings and provides depositions; meets with County Attorneys to discuss cases. Prepares /submits requests for review /changes to ordinances or resolutions, Prepares or completes various forms, reports, correspondence, executive summarie:,, requests for proposals, request,: fo° Qualifications; schedules, flow charts, progress /status reports, budget documents, cost estimates, purchase order requisitions, notices to proceed, work orders, change orders, punch lists, agendas, action plans, permit applications, permit reports, grant proposals, drawings, designs, maps, or other document,, keceivcs various corms, reports, correspondence, statisfieai reports, schedules; bid proposal:;, drawings, construction, plans, desiga plans, flow charts, permit applications; contraets, change order,-. progress reports, budget reports; invoices, payment requests, insurance- certificates, inspection. reports, technics. study reports, laboratory repot.,, photographs, master plans, specifications, standards, productliteratura, codes, policies, procedures; trade publication,, maps, manuals, reference materials, or other documentation; reviews, completes, processes, forwards or retains a, appropriate. Maintains fileshecords ofproject documentation, contracts, construction drawings, and other departmental records, Operates a motor vehicle, personal computer, drafting tools, survey instruments, camera, general office equipment, or other equipment as necessary to complete essential functions, to include the use of word processing, spreadsheet, database, graphics, computer -aided design (CAD), e -mail, Internet, or other computer programs. Monitors inventory of department equipment and supplies; ensures availability of adequate materials to conduct projects and work activities; initiates orders for newhoplacement materials, © DMG- MAXMTUS, INC, Page 2 Last Revised. August, 2004 Packet Page -1013- 4/8/2014 16.B.1. Collier, County, Florida •Project Manager 13875 Communicates with supervisor, County officials, employees, other departments, attorneys, engineers, designers, consultants, contractors, developers, vendors /suppliers, utility companies, state/federal agencies, thepublic, community organizations, outside agencies, and other individuals as needed to coordinate work activities, review status of work, exchange information, or resolve problems, Attends various meetings and hearings, serves on committees, and snakes presentations as needed. Maintains a comprehensive, current knowledge of applicable lawsh•egulations; maintains an awareness of new construction methods, materials, trends, and advances in the profession; reads professional literature; maintains professional affiliations; attends workshops andtraining sessions as appropriate. ADDITIONAL FUNCTIONS Performs general/clerical tasks, which may include answering telephone calls, malting copies, sending/receiving faxes, filing documentation, or pickingup /delivering project documents. Provides assistance to other employees or departments as needed. Performs other related duties as required. In the event of a declared state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled. AIRNIMUM QUALIFICATIONS Bachelor's degree in Civil Engineering, Construction Management, Landscape Architecture, Envi onmenta'. Engineering, Architecture, or a related fielc; supplemehied by six (6) years previous experience and/or training the'. includes project management, construction supervision. budget administration. contract administration, and experience. in specific area of assignment, wirier, may incivae utilittes engineering, transnoitation engineering, traffic engineering, landscant desipimanagernom environments'. program_ administratio . stormwate managemen. tacilitie7 managemem, solid waste engineering project management (solid waste nrocessing, dtsposai, transier, ana recycling facilities) or other area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skill-,,, and abilities for this job. Must possess and maintain a valid Florida Driver'; License wife any applicable endorsements and maintain eligibility requirements and endorsement(s) to drive amount vehicle as provided in CME_ 580::. FingeiprintingrequircL PEEYORYU NCL APTITUDE Data Utilization, liequires the ability to evaivatc,, audit, deduce, and/or assess data using established criteriL. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives. Human Interaction: Requires the ability to apply principles ofpersuesion and/or influence over others in coordinating activities of a project, program, or designated area ofresponsibility. Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and /or control the actions of equipment, machinery, tools, and/or materials used in peii'orining essential functions. © X)MG- Momms, INC. Page 3 bast Revised: August, 2004 , �i Packet Page -1014- 4/8/2014 16.B.1. Collier, County, Florida • Project Manager 13875 Verbal Antitude: Requires the ability to utilize a wide variety of reference, descriptive, advisory and/or design data and information. Mathematical Antitude; Requires the ability to perform addition, subtraction, multiplication and division; ability to calculate decimals and percentages; may include ability to perform mathematical operations with fractions; may include ability to compute discount, interest, and ratios; may include ability to calculate surface areas, volumes, weights, and measures. Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership, and to exercise independent judgment to apply facts and principles for developing approaches and techniques to resolve problems. Situational Reas2Rmg: Requires the ability to exercise judgment, decisiveness and creativity in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable. Leadership: Customer Service: Financial Accountability: ADA COMPLL4NCE Physical Ability: Tasks require the ability to exert light physical- effort in sedentary to -light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5 -10 pounds). Tasks may involve extended periods of time at a keyboard or workstation. Sensory Requirements: Some tasks require the ability to perceive and discriminate colors or shades of colors, depth, texture, and visual cues or signals. Some tasks require the ability to communicate orally. Environmental Factors: Performance of essential functions may require, exposure to adverse, environmental. conditions, such as dui, dust, pollen, odors, wetness, humidity, rain, temperature and noise extremes, fumes, traffic hazards, orbright/dunliglrt- Collier County is an Equal Opp ortunity Employer. in compliance with the Americans with Disabilities .Act, the County will provide reasonable accommodations to qualified individuals with disabilities and encourages botiz prospective and current employees to discuss potential accommodations with tine employer, ©DMG- MAMMUS,INC, Page Last Revised; August,2004 Packet Page -1015- Class Code; 91004 Tay Grade: 19 COLLIER COUNTY, FLORDIA. CLASSIFICATION SPECIFICATION CLASSIFICATION TITLE: OPERATIONS ANALYST PURPOSE OF CLASSIFICATION 4/8/2014 16.B.1. The purpose of this classification is to coordinate special projects and conduct research and analysis of various departmental functions and operations, Work at this level is of a responsible, technical or professional level relative to a supporting role in the management of a division, department, or operation, but without supervisory or managerial responsibilities. All authority and autonomy inherent in this classification is at the discretion of and delegated by a Department Director or Division Administrator, ESSENTIAL FUNCTIONS The'following duties, are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Other duties may be required and assigned, Conducts operational and legal research, productivity analyses and management studies to assist in the management of departmental operations, programs, and services: compiles and/or monitors various administrative, legal and statistical data pertaining to divisional operations; researches information pertinent to task or project; analyzes data and identifies trends; prepares or generates reports; prepares legal documents and agreements; makes recommendations for changes in policies and procedures to improve operations, provide more responsive service, and/or optimize the use of resources; and develops recommendations for changes in depart rental policies and procedures; and provides technical assistance and information to management to aide decision making. Performs financial reviews and analyses for the department: compiles and evaluates operational data aria cost histories, monitors and reviews billing activities, expenditures, and financial reports; conducts detailed cost analysis; makes recommendations to improve cost and operational effootiveness; and Uatt oipates in budget aevelotromen: Coordinates specia, proleots rot• tine departmem, including tie planning. design. implementation:, am evaluation of moae.rare consh•ucuon/inaintenance project, managemen: studies, introduction of new urograma, and various professional services: assists in defining fire scope of the project; identifies and recommends proper allocation of fmancia.. material, and human resources committed to the project; formulates solutions and resolves problems; facilitate:, implementation of the project; and provides adnrinisnative support to the project as needed, 'Wort: a: this imel is usually relegated to coordination of the department's participation m motor, county -wine proiects, anc serve: in a secondary or stipordinate role to fne aesiguated consmrction manager for large capita, improvement proiecr oversee: Drofessiona contractors andle- consultants providing services fen projects: paxticinates ir_ the evaluation, and selection of contractors/consultants; interfaces witn and monitors tae contractorslconsultants tc ensure timei and q_uahv,, oompietiou of project; facilitates coo_neration witu the project throughout tale organization: and providef intormatiou and support as needcc Assists fne department managers with strategic and long -range planning for departmental operations: participates in planning efforts at the local and regional level; keeps Director apprised of developments at the state and federal level hat impact the department; monitors pending legislation for impact on operations; oversee compliance with new legislation. Administers grants for various state and federally funded programs: compiles and submits grant applications; researches funding sources and program opportunities; assists departments with grant activities; monitors and ensures compliance with all requirements for awarded grants, ©DMG•MAXWUS,INC. Pagel Imtlievised; September,2011 Packet Page -1016- 1. 1 r 4/8/2014 16.B.1. Collier County, Florida - Operations Analyst 91004 Responds to complaints and questions related to county or department operations, activities, or other issues: responds to county manager and/or board of county commissioners inquiries or complaints as requested, provides information, researches problems, and initiates problem resolution; and works with supervisors and managers to ensure effective communication, coordination and cooperation across units. Represents the administrator, directors and department at various meetings, functions, and events: serves as a liaison to various civic or governmental organizations and committees, taskforces, boards, and commissions; confers regularly with officials from the state, authorities, and commissions; provides information about departmental operations; participates in discussions and decisions; and keeps the director apprised of activities, ADDITIONAL FUNCTIONS Performs other related duties as'required. In the event of a declared- state of emergency, employees in this classification may be called to work during days or hours other than those for which they are regularly scheduled. MINIMUM QUALIFICATIONS Bachelor's degree in Public/Business Administration, operations research, a field related to assigned operation, or equivalent technical experience and certification; supplemented by three years of experience in area of assignment; or any equivalent combination of education, training, and experience which provides the requisite knowledge, skills, and abilities for this job. Understands governmental laws, regulations and policies. Must possess and maintain a valid Florida Driver's License with any applicable endorsements and maintain eligibility requirements and endorsement(s) to drive a County vehicle as provided in CMA 5805. Fingerprinting required. PERFORMANCE APTITUDES Data Utilization: Requires the ability to evaluate, audit, deduce, and/or assess data using established criteria. Includes exercising discretion in determining actual or probable consequences and in referencing such evaluation to identify and select alternatives. human Interaction: Requires the ability to apply principles of persuasion and/or influence over others ir, coordinating activities of a prgiect, program, or designated area of responsibilit} . Equipment, Machinery, Tools, and Materials Utilization: Requires ere ability to operate, maneuver and/or contru the actions of equipment, machinery, tools, and/or materials used is performing essential functions, "V erbal Aptitude: Requires the ability to utilize a wide variety of reference. descriptive. advisory and/or design dat,, and information. Mathematical Aptitude: Requires the ability to perform addition, subtraction, multiplication, and division, the ability to calculate decimals ana percentages; the ability to utilize principles of reaction::; and fie ability to intern_ re' graphs li'unetional Reasonin¢: Requires tae ability to apply principles of rational systems; to interpret instructions furnished in written, oral, diagrammatic, or schedule form; and to exercise independent judgment to adopt or modify methods and standards to meet variations in assigned obj ectives. Situational Reasoning: Requires the ability to exercise judgment, decisiveness and creativity in situations involving evaluation of information against measurable or verifiable criteria. © DMG- MMMUS, INC. Paget LastlRevised: September, 2011 JI Packet Page -1017- 4/8/2014 16.B.1. Collier County, Florida • Operations Analyst 91004 Leadership: Requites demonstrated ability to guide the division business plan, represents the administrator, directors and department at various meetings; serves as a liaison to various committees, confers with the commissioners and managers office regularly; provides information about departmental operations, procedures and policies; and assist in i staff training or mentoring as the situation may dictate. ! Customer Service: Requires the ability to recognize and promote support for internal and external customer needs; exercise judgment to resolve problems, issues and questions that arise; demonstrates an ability to be flexible and sensitive within governmental policies and procedures to internal and external customer needs and concerns. Financial Accountability: Requires the ability to analysis various operational data; malces recommendations to improve cost and operational effectiveness; and participates in budget development when necessary. ADA COMPLIANCE' Physical Ability: Tasks require the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5 -10 pounds). Tasks may involve extended periods of time at a keyboard or workstation, Sensory Requirements: Some tasks require the ability to perceive and discriminate sounds, visual cues or signals. Some tasks require the ability to communicate orally. Environmental Faetors: Essential functions are regularly performed without exposure to adverse environmental conditions, however some field work with exposure to minor environment conditions may be a function of assignment. Collier County is an Equal Opportunity Emplover. In compliance with the Americans with Disabilities Act, the County will provide reasonable accommodations-to qualified i»dividuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer, © DMG•MAXWUS, INC. Page 3 LastRevlsed: September, 2011 Packet Page -1018- .FISCAL YEAR 2013 BOARD OF COLLIER COUNTY effectivaD3>3112013 COMMISSIONERS PAY AND CLASSIFICATION PLAN Exhibit 1 M, ATCH GRADE TITLE MIN MKTP T MAX POINT Blue Plan Non Exempt -Hourly 1 Exempt - Annual None 2 Exempt - Annual None 3 Exempt - Annual None 4 RECREATION WORKER - SEASONAL Exempt - Annual None b NonExembt - Hourly CHILDCARE WORKER COURIER LIFEGUARD PARKS & RECREATION ATiENDAN Exempt- Annual None f Non Exempt - hourl Nonr Exempt- Annua! None $8.4400 $10.5500 $13.1875 $11.6050 $8.8620 $11,0775 $13,8469 $12,1853 $9.3051 • $11.6314 $14.5393 $12.7945 $9.7704 $12.2130 $15.2662 $13.4343 510.246` $12.6105 S16Ai3 $14.091f $101485 $12.8108 $i6.Di32 $14.0916, $10.2485 $12.8106 $16,013 $14.091€ $10.2485 $12.8106 $16.0131 $14,0916 Page 1 of 18 Packet Page -1019- 4/8/2014 16. B.1. i 1 I { �J GRADE TITLE 18 ExemUt- Annual (con' CASE MANAGER CHEMIST EDITORNID60GRAPHER ENVIRONMENTAL SPECIALIST EVENTS AND MARKETING COORDINATOR FIELD SUPERVISOR, SENIOR FILM AND ENTERTAINMENT INDUSTRY LIAISON GRAPHICS SPECIALIST LIBRARIAN, SENIOR PLANNER PROPERTY ACQUISITION SPECIALIST, SENIOR PUBLIC INFORMATION COORDINATOR SUPERVISOR - OPERATIONS VETERAN SERVICES OFFICER 19 Non Examnt - Hourl CODE ENFORCEMENT SPECIALIST PLANS REVIEWER SUPERVISOR - ANIMAL CONTROL TECHNICAL SUPPORT' PROFESSIONAL Exempt - Annual MATCH MIN VMKTPT MAX POINT $45,446 $53,466 $66,833 $58,813 $46,446 $53,466 $66,833 $58,813 $45,446 $53,466 $66,833 $58,813 $45,446 $63,466, $66,833 $58,819 $46,446 $53,466 $66,833 $58,813 $45,446 $63,4$6 $66,833 $58,813 $45,446 $53,06 $66,833 $58,813 $45,446 $53,466 $6¢,833 $58,813 $45,446 $53,466 $66,833 $58,813 $45,446 $53,466 $66,833 $58,813 $45,446 $53,466 $66,833 $58,813 $45,446 $53,466 $66,833 $58,813 $45,446 $53,466 $66,833 $$8,813 $45,446 $53,466 $66,133 $58,813 $23.1948 $27.2880 $34.1100 $30.0168 $23.1948 $27.2880 $34.1100 $304168 $23.1948 $27.2880 $34.1100 $30.0168 $23.1948. $27.2880 $34.1100 $30,0168 ACCOUNTANT $48,245 CAD TECHNICIAN $48,245 ECONOMIC RESEARCH ANALYST $48,245 ENVIRONMENTAL SPECIALIST, SENIOR $48,245 EXTENSION AGENT $48,245 HUMAN RESOURCES GENERALIST $48,245 IMPACT FEE ANALYST $48,246 LABORATORY QUALITY ASSURANCE SPECIALIS- $48,24: MANAGEMENTIBUDGETANALYS- $48,24E OPERATIONS ANALYSE $48,241 PLANNED UNIT DEVELOPMENT (PUD)COORDINAT; $48,24: $56,759 $70,948 $56,759 $70,949 $56,759 $70,949 $56,769 $70,949 $56,759 $70,949 $56,75 $70,941 $56,759 $70,94F $56,764 $70,944 $56,76 $70,94: $56,75E $70,944 $5E,76E $70.944 Paga 8 of 18 Packet Page -1020- $62,435 $52,435 $62,435 $62,435 $62,435 $62,435 $62,435 $62,43:. $62,435 562.43E 4/8/2014 16.B.1. t , 4/8/2014 16.B.1. 0 GRADE TITLE MIN MKTPT MAX MATCH EXECUTIVE MANAGER TO THE BCC $58;985 $68,924 $86,155 POINT 22 Exempt- Annual(con!t) $58,585 $68,924 $86,155 $75,816 GIS PROGRAMMER ANALYST, SENIOR $55,795 $65,641 $82,051 $72,205 GRANTS DEVELOPMENTS, MGMT COORDINATOR $55,795 $65,641 $82,051 $72,205 LIBRARY AUTOMATION SPECIALIST $55,796 $65,641 $82,051 $72,205 MANAGEMENT /BUDGET ANALYST, SENIOR $55,795 $65,841 $82,051 $72,205 MANAGER - ENVIRONMENTAL COMPLIANCE $55,795 $65,641 =05i $72,205 MANAGER - FEDISTATE GRANTSOPERATIQNS $55,796 $65,641 $82,051 $12,205 MANAGER -GROUP INSURANCE $56,796 $65,641 $82,051 $72,205 MANAGER - IRRIGATION QUALITY $55,795 $65,841 $02,051 $72,205 MANAGER - REVENUE $55,795 $65,641 $82,051 $72,206 MANAGER -RISK FINANCE $65,795 $65,641 $B2,051 $72,205 MANAGER -SOLID WASTE OPERATIONS $55,795 $65,641 $82,051 $72,205 MANAGER -VETERAN SERVICES $55,795 $65,641 $82,051 $72,205 MANAGER -WASTE RED.UCTIONANDRECYCLING $55,795 $65,641 $82,051 $72,205 MANAGER -WANW ENVIRONMENTAL COMPLIANCE $55,795 $86,641 $82,051 $72,205 MANAGER - WELLNESS PROGRAMS $55,795 $65,641 $82,051 $72,205 14ETVVORKADMINISTRATOR $55,795 $65,641 $82,051 $72,205 OPERATIONS ANALYST, SENIOR $56,795 $65,641 $82,051 $72,205 PLANNER, PRINCIPAL $55,795 $65,641 $82,051 $72,205 G PROJECT MANAGER $65,795 465,641 $82,051 $72,205 J O V ` / SENIOR SUPERVISOR - LIBRARY $55,795 $85,641 $82,051 $72,205 SIGNAL SYSTEMS NETWORK SPECIALIST $56,795 $65,641 $82,051 $72,205 SITE PLANS REVIEWER $55,795 $65,641 $82,051 $72,205 SUPERVISOR.-ACCOUNTING $55,795 $65,641 $82,051 $72,205 23 Non Exampt. Hourly None Exempt - Annual EMERGENCY MANAGEMENT 000fiDINATOR $58,585 $68,924 $86,165 $75,816 EXECUTIVE MANAGER TO THE BCC $58;985 $68,924 $86,155 $75,816 HUMAN SERVICES PROGRAM MANAGER $58,585 $68,924 $86,155 $75,816 LEGISLATIVE AFFAIRSCOORMNATOR $58,68r $68,924 $86,155 $75,81E MANAGEMENTAND OPERATIONS CONSULTANT $58,58: $68,924 $86,155 $75,816 MANAGER - CONTRACTSADMINISTRATION $58,681 $66,924 $86,15f $75,816 Page 11 of 18 Packet Page -1021- i , rL.. v 4/8/2014 16.B.1. CRA RESOLUTION NO. 2014 - 04 A RESOLUTION OF THE COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA (CRA) AUTHORIZING SUBMITTAL OF AN APPLICATION TO COLLIER COUNTY FOR A DISASTER RECOVERY INITIATIVE GRANT IN THE AMOUNT OF $56,570 TO FUND THE PINELAND AVENUE STORMWATER PROJECT; IF .AWARDED, AUTHORIZING THE CRA CHAIRMAN TO EXECUTE A SUBRECIPIENT AGREEMENT AS APPROVED BY THE COUNTY ATTORNEY; AND PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Community Redevelopment Agency of Collier County (CRA) desires to apply for a $56,570 Disaster Recovery Initiative (DRI) Grant to fund a project within the redevelopment area; WHEREAS, if the grant is awarded, CRA staff will provide in -kind program management services in the form of staff time estimated to be $19,487.52 and use of the CRA office space for public and professional meetings. NOW, THEREFORE, BE IT RESOLVED BY THE COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA, THAT: SECTION 1. Title. The grant program shall be known as the Collier County Disaster Recovery Initiative (DRI) Grant — Bayshore /Gateway Triangle Pineland Avenue Stormwater improvement Proiect, SEECTIDN2. Adoption anc approva. of the Collic-° County Disaster Keeovery initiative 'DRI � Gram — Bayshor _- /Gatewa, Triangie Pinelane Avenue Stormwate- improvement Projec� Application. The DRI Grant application is hereby a.pprovec for submission to Collier Count,,. SECTION Administratior h.. 17 4.. The C1_/_ Executive Soarc deiegate- tn: administration of the gran: program tc th, lnteri:. Dire-,to.- tc inciud:; ou no° be limited tc, the application process and revierv, and monitoring the grant progress. SECTION 4. Authorization of Agreement by CRA Board Chairman. If the grant is awarded, the CRA Chairman is authorized to execute a Subrecipient Agreement with Collier County as approved by the County Attorney. SECTION 5. Effective Date. This Resolution shall become effective immediately upon Packet Page -1022- 4/8/2014 16. B.1: passage and adoption. THIS RESOLUTION ADOPTED after motion, second and majority vote on this the 14TH day of January 2014. ATTEST 5` • ';� "� DWIGI,J,.`) F B�OCK, *'C)Wk By fittest as to Gha166i ' ,'*p ty signature only — ' ' v Approved as to form and legality: COMMUNITY REDEVELOPMENT AGENCY OF COLLIER COUNTY, FLORIDA � s By: D NNA FIALA, CHAIRMAN Jennifer A. Belpedio Assistant County A ey State of FlorioE County of COL 1H I f:ERITY Gr='� �1F (c� � !' lhis,is True an(. 'COrr9C15:0�'1�T�11 ��'fiIIi,ttri i�(��Il'fllB Ir. Fi03i;'?:� ?i�.;t�S 8"�+7;ttv�l`l� b',t';f--CO °ier County. bVl G#�'�:rly'Ti ijci�orr i ciiGia{ deal N3 (' y ? rOF OURtTS . . r � Packet Page -1023- 4/8/2014 16.6.1. O u • .S. � Date: January 15, 2014 To: Ashley Caserta, Grants Coordinator Bayshore Gateway Triangle CRA From: Martha Vergara, Deputy Clerk Minutes & Records Department Re: Resolution 2014 -04 & Disaster Recovery Initiative Grant For Pineland Avenue Stormwater Project Attached is one (1) certified copy of the Resolution and the original Grant Application referenced above, (Item 916B1) approved by the Collier County Board of County Commissioners January 14, 2014. VJllen fully executed forward a copy of the original to the Minutes and Record's Department to be kept as part of the Board's Official Record. ! If you have any questions, please feel free to contact m,-:. a 252 -724C Thant: yoL, Packet Page -1024- 4/8/2014 16.6.1. ORIGINAL DOCUMENTS CHECKLIST & ROUTING SLIP TO ACCOMPANY ALL ORIGINAL DOCUMENTS SENT TO THE BOARD OF COUNTY COMMISSIONERS OFFICE FOR SIGNATURE Print an pink paper. Attach to original document. The completed routing slip and original documents are to be forwarded to the County Attorney Office at the time the item is placed on the agenda, All completed routing slips and original documents must be received in the County Attorney Office no later than Monday preceding the Board meeting. * *NEW ** ROUTING SLIP Complete routing lines #1 through 92 as appropriate for additional signatures, dates, and/or information needed. if the document is already complete with the - - - - --- -- •- ...... Route to Addressees (List in routing order) ...... .......- ......�.. , . ,�, "R On.bAffDl, u Office ru,tcatu to inc 1-ount Initials nuorney Ulttce. Date 1. Does the document require the chairman's original signature? J, r. �C 2. Does the document need to be sent to another agency for additional signatures? If yes, 2. 4 ` 4 Agenda Item Number f (p • j3. 3. County Attorney Office County Attorney Office �CJb t�1i 4. BCC Office Board of County Commissioners�� Number of Original Office and all other parties except the BCC Chairman and the Clerl; to the Boarc Attached Documents Attached document or the final negotiated contract date whichever is ap licabie. 5, Minutes and Records Clerk of Court's Office I r r �� a 3 tlf ri, z1XI Anx %- VV11Att.1 11`iPUKMA'11U1N Normally the primary contact is the person who created/prepared the Executive Summary. Primary contact information is needed in the event one of the addrnrc,..� ah— .,...J r..,.,...,.,.. --err ...aa:,: - - -I ___.:__:_ Name of Primary Staff jS c'hsw —� Phone Number appropriate. (Initial) Applicable) Contact/ Department Does the document require the chairman's original signature? J, r. �C 2. Does the document need to be sent to another agency for additional signatures? If yes, Agenda Date Item was Approved b the BCC 4 ` 4 Agenda Item Number f (p • j3. signed by the Chairman, with the exception of most letters, must be reviewed ann signet �� 4 V I Type of Document ry k Gay 0 � yn , _ �, Number of Original Office and all other parties except the BCC Chairman and the Clerl; to the Boarc Attached Documents Attached document or the final negotiated contract date whichever is ap licabie. PO number or account ( signature and initials are required. V I r r �� a number if document is to be recorded 1NCTRTT('T1f(1NR R, rUWrVT rem ••• ••• ��..•� ��....��,� ".v u„ �n.u). ufc uttgutai uuuumeni ana mis routing sim should be provided to the County Attorney Office at the time the item is input into SIRE. lJ " Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on enter date) and all changes made during the meeting have been incorporated in the attached document, The County Attorne 's Office has reviewed the'ehan es if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for the %C, Chairman's signature, , X- 1: Fonus/ County Forts! BCC Forms/ Original Documents Routing Slip Wl S original 9.03.04, Revised 1 .05, R�d . �R.Visd 11/30/12 <��N� `f�= Packet Page -1025- \ Initial the Yes column or mark "N /A" in the Not Applicable column, whichever is Yes N/A (Not appropriate. (Initial) Applicable) 1. Does the document require the chairman's original signature? J, r. �C 2. Does the document need to be sent to another agency for additional signatures? If yes, j provide the Contact Information (Name; Agency; Address; Phone) on an attached shee i Original document has been signedlinitialed for legal sufficiency. (All documents to be signed by the Chairman, with the exception of most letters, must be reviewed ann signet �� 4 V by the Office of the Coun Attorney. 4. All handwritten strike - through and revisions have been initialed by the County Attorney's Office and all other parties except the BCC Chairman and the Clerl; to the Boarc The Chairman's signature line date has been entered as the date of BCC approva`: of the document or the final negotiated contract date whichever is ap licabie. o. "Sign here" tabs are placed on the appropriate pages indicating where the Chairman`s ( signature and initials are required. V I r r ••• ••• ��..•� ��....��,� ".v u„ �n.u). ufc uttgutai uuuumeni ana mis routing sim should be provided to the County Attorney Office at the time the item is input into SIRE. lJ " Some documents are time sensitive and require forwarding to Tallahassee within a certain time frame or the BCC's actions are nullified. Be aware of your deadlines! 8. The document was approved by the BCC on enter date) and all changes made during the meeting have been incorporated in the attached document, The County Attorne 's Office has reviewed the'ehan es if applicable. 9. Initials of attorney verifying that the attached document is the version approved by the BCC, all changes directed by the BCC have been made, and the document is ready for the %C, Chairman's signature, , X- 1: Fonus/ County Forts! BCC Forms/ Original Documents Routing Slip Wl S original 9.03.04, Revised 1 .05, R�d . �R.Visd 11/30/12 <��N� `f�= Packet Page -1025- \ 4/8/2014 16.B.1. Pineland Avenue Stormwater Project DRI Application Exhibit: Preceding 3 -year audits including management letter and findings Packet Page -1026- I � iTi 6uT i �4E U Eve Packet Page -1027- 4/8/2014 16.B.1. �J 4/8/2014 16.6.1. COLLIER COUNTY, FLORIDA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS SEPTEMBER 30, 2012 See accomn,nymg Inaependentauditor's repot 82 Packet Page -1028- ` J Special Revenue Funds Bayshore Gateway Immokales community community Road Redevelopment Redevelopment Unincorporated Districts �- Agency Agency Area MSTD ASSETS Cash, cash equivalents and Investments $ 2,509,130 $ 1,160,009 $ 424,871 $ 9,154,819 Receivables: Interest 3,265 1,449 670 11,116 Trade, net 30,703 - 193,897 Notes - - Spedalassessments - - - Duefrom otherfunds 1,483 280,839 423,961 251,659 Due from othergovernments 334,936 - - 376,696 inventory for resale 13,504,133 Inventory 201,646 - - - Advances to otherfunds - Total assets r$ 3,081,163 $ 14,946,430 �S 849,502 LIABILITIES AND FUND BALANCES Liabilities: Accounts payable 631,299 577,112 183,504 1,067,839 Wages payable 135,156 3,704 6,923 203,553 Due to otherfunds 19 - 355 12,121 Due to other governments 109 1,050 5,494 Due to Individuals - - Deferred revenues 30 18,837 1,710 Refundable deposits - - - 2,783 Retainage payable 20,635 242,670 - Advances from other funds - Total liabilitle: 766,61- 621,33E 433,45: 1,293,500 Fund balances (deficits;; Restrlctec - 14,325,09: 416,05E Committer 8,694,65 - Assignec 2,314,54L Unassigne' Total fund baances tdetldL 2,314,54E 14,325,09_ 416,05: 8.694,68" Tot-al llabilltles 2nd fund balance 3,081,16 14,946,436 849,SC: 9,988,18` See accomn,nymg Inaependentauditor's repot 82 Packet Page -1028- ` J COLLIER COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAIOR GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012. Revenues: Taxes Licenses, permits and impact fees Intergovernmental Charges for servlces Fines and forfeitures Interest income Special assessments Mistehaneou., Total revenues Expenditures: Current; General governa.mt Public safety Physical environment Transportation Economic environment Human services Culture and recreation Debt service: Principal Interest Fiscal charge, Capital outlay Total expenditure: Excess (deficiency) of revenue.- over (under) expenditure: Otherimancing sources (uses; Bonds Issuer Premiums on bond', issue: Payment to refundink'ini7 bone escrov, Capital leaser Sale of capital asset: insurance proceed_ Transfers Ir. Transters ou. Total otne, hnannngsosrces luse, Net Change In fund baiancn: Fund balances (deficits) at beginning or vee Fund balances (defld;s) at end of yea- See accomoanyin7lncepenaer„ auditor's reper 6,014,664 4,016,140 658,761 16,352,927 9,731,081 911,973 756,090 102,528 10,308,376 4/8/2014 16.B.1. ( 86,188 Special Revenue Funds 2,835,851 156;100 Bayshare 1,690,705 3,591,941 30,987,650 Gateway Immokalee (318,081) 3,149,26: I Community Community Road Redevelopment Redevelopment Unincorporated Distrlets Agency Agency Area MSTD 644,087 1397,5761 (1,400,000`, $ $ 996,100 $ 354,600 $ 30,624,102 311,075 - - 220,954 2,296,693 - - - 207,081 467,551 2,915,958 2,564,854 - - - 423,673 12,356 10,560 3,302 81,377 49,597 306,397 221,955 2,876,802 1,780,608 3,273,860 34,136,915 6,014,664 4,016,140 658,761 16,352,927 9,731,081 911,973 756,090 102,528 10,308,376 4/8/2014 16.B.1. ( 86,188 778,732 2,835,851 156;100 16A39,115 1,690,705 3,591,941 30,987,650 (13,562,313; 89,901 (318,081) 3,149,26: I 75: 155,415 - 61,055 13,842,300 136,800 76,000 644,087 1397,5761 (1,400,000`, (4,947,729; 13,600,88§ (1,263,200` 76,000 (4,242,583) 38,571 (1,173,297` (242,081` (1,093,318; 2,275,97- 15,498,385 65E,13_- 9,788,00: $ 2,314,548 $ 14,325,09:: S 416,050 $ 8,694,687 92 Packet Page -1029- J 4/8/2014 16.B.1. COLLIER COUNTY, FLORIDA ( j COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2012 i Revenues: Taxes Licenses, permlts and Impact fees Intergovernmental Charges for services Fines and forfeitures Interestincome Special assessments Miscellaneous Total revenues Expenditures: Current; General government Publicsafety Physical environment Transportation Economic environment Human services Culture and recreation Debt servlcet Principal Interest Fiscal charges Capital outlay Total expenditures Excess (deficiency) of revenues over (under) expenditure: Other iinancing sources (usesj: Bonds lssuec Premiums on bonds Issue Payment to miunding bond escrm, Capital lease_ sale of caulml asset: Insurance oroceedc Transfers If Transfers out Total otner Unannngseurce> fuses; Net change In fund balances Fund oalances Idei;dtsi at neginning or yea Fund balances Ideficitsl tit end ofyear See accompanying inaepentien-, auditor's repon DebtService Funds Conservation Radio Road East Collier Community Forest Lakes LlmTted General Llmited General Redevelopment Limited General Obligation Bonds Obligation Bonds Texablallote Obligation Bonds $ - $ 4,572,927 $ $ 366,503 17 4,364 7,424 11539 17 4,577,291 7,424 368,042 11,573 4,575,000 900,000 365,000 4,697 354,625 413,654 192,369 20,906 275 - 2,835 37,176 4,929,900 1,313,654 _ 560,204 _ 314,63( 1,5606,06: (37,159) (352,609; (1,306,230) (192,162' 60,80C 952,16_ 1.400,00( 504,97: 146;,165; 113,350 60,80`. _ 487,01( 1,400,00; 490,98' 23,641 134,409 93,770 298,82: _ 314,63( 1,5606,06: 5 23,641 449,03E $ 1,679,85_ 385,94: 98 Packet Page -1030- 4/8/2014 16. B.1. Packet Page -1031- ;,` `:i ,s' �;,:;laz`; .'*,�; '}i7t�r7[i•r7 a��: < :. , _ - ', n'i a jl� F�;- K. 'j':, r�'-- � 7, � i �:�r?lfi�riirC ' �j� :.�'. / � r `t ta. . � i�F pit •• •e 1y�♦ Ali el lk �'/N AT `I flex Z�; ♦., ',: f' _. •�•^ � '• �', '♦ �,�'� fr r {r,� ire �, , r ih 4 }tip , :,�.� •I s. � _ ,.:� iY- •,aGi �h=,• . 4.:A 4 [ �! r Ni1. l i::ta F,y 1 � rr,- -•. � "''� *. ;a ^',�'4� ti' � }�� l \��ii icy t � � � • � i ,� i � 11:. °� l; �i ,«••••i fr16� 74ir"f �37.1r q.. � ��' ��( j 4/8/2014 16.B.1. gin Fli W i l7 U i u u C E a N N � " • Q Y � D Ian F�ll € lao�� t .qiT ! k� 2 E s Af j QG l s A I _ EF u $ g �s Packet Page -1033- 1 i i 4/8/2014 16.B.1. COLLIER COUNTY, FLORIDA COMBINING BALANCE SHEET NONMAJOR GOVERNMENTAL FUNDS SEPTEMBER30, 2011 special Revenue Funds 80 'I• l Packet Page -1034- Community Road Redevelopment Unincorpareted Community Districts Agency Area MSTD Development - ASSETS Cash, cash equivalents and investments $ 2,463,773 $ 2,653,626 $ 9,984,110 $ 7,198,544 Receivables: Interest 3,391 3,319 14,972 7,102 Trade, net 22,110 221,010 80,558 Notes ' special assessments ^ Duefromotharfunds - 79,673 321,712 - Due from other governments 179,657 - 436,757 44,524 Inventory for resale 13,504,134 - Advances to otherfunds - Prepaid costs 7otalassets $ 2,668,931 $ 16,240,752 $ 1_ 97,561 $_7330728 LIABILITIES AND FUND BALANCES Llabllittes: Accounts payable 247,349 50,464 959,943 93,626 Wages payable 14S,500 14,330 210,544 114,535 pueto other funds 20 18,178 16,49S 527 Dueto other governments 50 1,260 2,724 787,903 Due to Individuals - I'd31 Deferred revenues 40 - - Refundable deposits - - 1,850 61,785 Retainalle payable Advances from other funds - - 1,150,006 Totalliabilltle: 392,955 84,23: 1,190,55E 2,210,20E Fund balances (deficits,' Restrlctee - 16,155,52C Cammittec - S,78B4O0' 5,120,52, Asslgned 2,275,972 Unassigner - Total fund oaiances (defldtr 2,275,97:- 161156,52; 9,788.M 5,120,52( Total llabllltles and land balance: 2,668,93: - 16,240,75_ 10,976.56_ 7,330,72 See accompanvinr Inaenentient auditors reoor. 80 'I• l Packet Page -1034- COLLIER COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAJOR GOVERNMENTAL FUNDS FORTHE FISCALYEAR ENDED SEPTEMBER 30, 2011 Special Revenue Funds See accompanying independent auditor's repo-. 90 Packet Page -1035- 4/8/2014 16.6.1. , t , Community Road Redevelopment Unincorporated Community Districts Agency Area MSTD Development Revenuest Taxes $ $ 1,768,200 $ 32,224,934 $ - Licenses, permits and Impactfees 359,900 - 204,429 10,103,056 Intergovernmental 2,361,101 - - Charges for service; 192,723 557,142 2,394,672 2,082,657 Flnes and forfeitures - 237,246 - Interestincome 13,575 25,668 135,909 43,913 Special assessments _ _ _ Miscellaneous 198,538 376,949 323,607 75,793 Total revenues 3,125,837 2,727,959 35,520,197 12,905,419 Expenditures: Current; General government. - - 5,989,841 2,610,902 Publicsafety 4,139,377 6,786,365 Pbys)cWenvironment - 768,196 279,635 Transportation 18,292,554 - 10,746,6S9 - Economic environment - 2,026,788 120,360 Human services - - - _ Culture and recreation - 10407,487 - Debt service; Principal - - - Interest - - Fiscalcharges - - - - Capital outlay 113,955 487,350 150,110 2,300 Total expenditures 18,406,509 2,514,138 32,322,030 9,679,202 Excess (deficiency) of revenues over(under)expendltores (15,280,672) 213,821 3,198,167 2,626,217 Other financing sources (uses): Bonds issued Premiums on bonds issuec Payment to refundinging bona cscroe. Sale of capital asset _ Insurance proceeds 140,88( - 174,340 - Transfers In' 15,959,2([ 133,80C 743,535 624,201, Transfers out (361,900' (1,347,594 (5,088,830 (687,896; Total other financing sourcesiuse., 15,738,18E (1,21;,794 (4,170,955. 163,696: Net change In fund balance: 457,511 (999,973, (972,788 2,562,521 Fund balances (deficits)at beginning ofvear 1,818,461 17,156,49, 1C,760,79c. 2,SS7,99E Fund haiances (deficits) at end of year 2,275,97:: $ 16,156,52( 5,788,005 ? 5,120,52C See accompanying independent auditor's repo-. 90 Packet Page -1035- 4/8/2014 16.6.1. , t , 4/8/2014 16.B.1. COLLIER COUNTY, FLORIDA COMBINING STATEMENT OF REVENUES, EXPENDITURES AND CHANGES IN FUND BALANCES NONMAIOR GOVERNMENTAL FUNDS FOR THE FISCAL YEAR ENDED SEPTEMBER 30, 2011 96 J.� Packet Page -1036- Debt Service Funds Stormtvater Limited General Improvement Obligation Bonds Community Caribbean Assessment Conservation Redevelopment Gardens Loan Bond Collier Taxable Note Revenues: Taxes $ 9,919 $ $ 8,838,543 $ Ucenses, permits and lmpactfees Intergovernmental Charges for services Fines and forfeitures lnterestincome 3,482 1,567 10,320 11,684 Special assessments 118,526 Miscellaneous - Total revenues 13,401. 120,093 8,848,863 11,684 Expenditures: Current: General government Publlcsafety Physical environment - - Transportation - - Economic environment - Humanservices - Culture and recreation - Debt service: Principal 175,000 14,531,925 900,000 Interest 4,731 1,089,070 447,594 Fiscal charges 9,788 4,837 - Capital outlay - Total expenditures 189,519 15,625,832 1,347,594 Excess (deficiency) of revenue- over (under) expLnillture: 13,40: (69,426 (6,776,969' 11,335,910 Other financing sources (uses)'. bonds)ssue Premiumson ponds issuei - Payment to refunding bond escrov Sale of capital asset Insurance nroceeo: - - 'frannersIr. - 92: 8,350,44" 1347,59 Transfers or,,,, (251,)00 (3,985: (11,629,42[ Totaiotner financing sources (uses. (251,SOC. (3,061; G,721,01S 1,347,59, Net change In fundbaiance: (237,699, (72,487' (55,950: 11,684 Fund baiar,,ces reeficlts) a-, bepinningofvea 243,10- 121,4£: 370,58: 1.574,39" Fund balances (deficits)at end ofyez; 5.40 48,995 314,63: 1,586,081 Seeacmmpanyin gindepenoentauditers repo-. 96 J.� Packet Page -1036- 4/8/2014 16.B.1. "t PURCHASING POLICY OF COLLIER COUNTY i. ESTABLISHMENT OF PURCHASING POLICY Ordinance No. 87 -26 provides for the adoption of a Purchasing Policy, Collier County Resolution No. 97 -436 establishes the following Purchasing Policy. II. PURCHASING DEPARTMENT RESPONSIBILITIES A. The Purchasing Department shall be responsible for: 1. Seekind Maximum Value: Act to procure for the County the highest quality j commodities, and contractual services at least expense to the County, 2. Encouraging competition: Endeavor to obtain as full and open competition as possible on all purchases and sales. ; 3. Procedures: Establish and amend, when necessary, operational procedures for the Implementation of the Purchasing Policy provided by ordinance, Said procedures shall become effective only when approved in writing by the County Manager. Copies of the procedures shall be maintained on file In the office of the Purchasing Department. 4. Purchasing Analysis: Keep informed of current developments In the field of purchasing, prices, market conditions and new products, and secure for the County the benefits of research conducted In the field of purchasing by other governmental jurisdictions, national technical societies, trade associations having national recognition, and by private business and organizations. 6, Purchasing Manual: Prescribe and maintain a standard Purchasing Manual for all using agencies. The content of said manual will be governed by this Policy, 6, Forms: Prescribe and maintain such forms as shall be found reasonably necessary to the operation of this Policy, Vendor Certification, Document the-, vendor: doinc business with the County have acknowiedged their understanding anc acceptance of the terms and condition: V the County's Purchasing Pollee and have agreed to abide by those terms, E, Bull: Purchases: Exploit the possibilities of buying "in bulk" so as to take ful advantage of discount. g• Vendors' Catalog Fife: Prepare, adopt and maintain z vendor's catalog file. Saic cataiog shat; be organized according to materiais andicr services am shalt contain descriptions of vendors' commodities, prices and discount. 1 G. Tax Exemptions: /Act so as to procure for the County tax exemption: to whict: it is entitled. 11. Cooperation: Cooperate with using agencies so as to secure for the County the-maximum efficiency In budgeting and accounting, Bayshore Gateway Triangle CRA Pineland Avenue Stormwater Project DRI Application Exhibit: Procurement Policy r- Packet Page -1037- - 4/8/2014 16.6.1. 12. Suspension and Debarment of Vendors: To oversee and facilitate the suspension and/or, debarment of vendors as set forth under Section XXIX of. this policy. 13. Inauiry and Control: Have full authority to question the quality, quantity, and kinds of items requisitioned In order that the best interests of the County are served. The Purchasing Director shall have final approval authority for ail purchases at or below the formal competitive threshold. To ensure the timely, proper and orderly acquisition of services to the various using ageneles, all authority granted to -the Purchasing Director In this policy may be formally delegated by the Purchasing Director in whole or in part to appropriate staff members within the County Manager's agency. III. PURCHASES NOT EXCEEDING $3,000 Purchases that do not exceed $3,000 may be approved by the Purchasing Director without Informal or formal competition by means of a purchase order, purchasing card or formal agreement (or any combination therein) as defined under this policy or deemed appropriate by the Purchasing Director, IV. INFORMAL COMPETITION (PURCHASES EXCEEDING $3,000 BUT NOT GREATER THAN $50,000) A. All purchases exceeding $3,000 but not more than $50,000 shall be awarded by the Purchasing Director to the qualified and responsive vendor submitting the lowest or best overall quote which meets all specifications, unless the requirement for competition is waived by the Purchasing Director In accordance with Section 4.6. All such purchases may be solicited and awarded without formal public announcement and without formal competition. 1. Minimum Number Quotes: Open market purchases or sales In excess of $3,000 but less than or equal to the formal competitive threshold shall be based on a good faith effort by the Purchasing Department or the -using agency to obtain at least three (3) competitive quotes (including all "no 'quote, responses). Award shall be made to the lowest, qualified and responsive quote in accordance with the standards set forth in this Polic,, . 2. Solicitation of Quotec. The Directo- may solicit quotes orali�, written, o. electronicaily for opera market pricing •o- sale, using available bidders anc supplier lists. The Director shall determine in which instances quotations she) no solicited in writing. Further the Director shall determine which agency Purchasing or, the using agency) shat; obtain the quotations; All quote: it excess of ten thousand dollars $10,000 shall be tendere, or confirme, Ir writing or electronically submitted by the vendor prior to purchase. Public Record: Tne Directo- sna; Keep F_ recora of ali open, marker quoted submitted and such records shall oe open to public inspection after award ha: peen made E Tne requirements for requesting quotes from three (3.) or more sources are waivec and do not require Board action fo;: 1, Purchase of library books, education and/or Personnel tests, similar audio visual materials, periodicals, printed library cards, etc. rte\ Packet Page -1038- V. 2. Professional services; and, in Instances when authorized by the Purchasing Director where commodities or services are purchased directly from the owner of a copyright or patent, a governmental agency, a recognized educational Institution, a not for - profit entity or when there are no other identifiable sources available. 3. Purchases that the Director has determined to be legitimate single source purchases. 4. Valid public emergencies or other instances deemed by the Director to be in the best Interests of the County. 6, Purchase of services from experts or consultants by or through the Office of the County Attorney for purposes of preparing for or defending against Imminent or pending civil litigation or administrative proceedings, C. All purchases greater than $1,000 but less than or equal to $3,000 will generally be processed using a regular purchase order. However, such purchases may be processed using a purchasing card In accordance with Section XXIV of this policy, FORMAL COMPETITIVE THRESHOLD (Purchases in excess of $60.000) A, - it is the Intent of the Board of County Commissioners to establish an amount of fifty thousand dollars ($50;000) as the County's formal competitive threshold for purchases, The established limit shall be applied to all methods of purchase by agencies under the purview of the Board of County Commissioners, Including but not limited to competitive sealed bids, competitive proposals and competitive selection and negotiation. The requirement for formal competition may be waived by the Board of County Commissioners where permitted by law, under the following circumstances: 1, Purchase of library books, education and /or personnel tests, similar audio visual materials, periodicals, printed library cards, etc. 2. Single source purchases (pursuant to subsection C). Valid public emergencies (pursuant to Section XXf';. 4, Where it is determined to oe in the best interests of the County to do sc. E All purchases subject to formal competition shall be awarded by the Board of County Commissioners unless otherwise delegated by the Board via formal public action, C, Exemption For Single Source Commodities: Purchases of commodities anc services from a single source may be exempted from formal competition upo certification by the Purchasing Director of both of the following conditions: The Item(s) is the only one available that can properly perform the intenaec function(s); 2, The recommended vendor /contractor is the only one ready, willing and able to meet the County's requirements, All Single Source purchases in excess of the formal competitive threshold shall be exempted from formal competition by the Board. Recurring single source 3 Packet Page -1039- �= 4/8/2014 16.6.1. l 1 4/8/2014 16.B.1. purchases shall not require subsequent Board approval (in the same or In any subsequent fiscal year) provided that there are sufficient budget appropriations to make each purchase, Purchases less than or equal to the formal competitive threshold' may be exempted from competition by the Purchasing Director, as permitted by law D. Use of Past Performance Data: In order to promote the qualitative delivery of commodities and services, County departments shall record and consider the past performance of vendors In the award of contracts exceeding the formal competitive threshold. This objective shall be accomplished as follows: 1, The Purchasing Department shall be responsible for each of the following: a, Developing, Implementing and maintaining appropriate administrative procedures, instructions and technologies necessary to collect and access vendor performance data. b. Ensuring that relevant past performance data is properly gathered and considered prior to award of subsequent contracts. 2, Using agencies shall be responsible for each of the following: a. Conducting periodic performance evaluations of vendors under contract with the County pursuant to the, procedures established pursuant to subsection V.D.1a. b. Considering the past performance of vendors during-the evaluation of formal bids and proposals for subsequent contract awards as set forth in the administrative procedures referenced under subsection V.D,1a. Vl. COMPETITIVE BiD PROCESS Any purchase of commodities or services costing in excess of the formal competitive threshold shall be accomplished by competitive sealed bid, by competitive selection and negotiation (per section Vll) or by competitive proposals (per section Vill). Award of Bid Contract shall be made by the Board to the lowest, qualified and responsive bidde- except where otherwise provided for in this policy or unless an exception is granted by the Boarc. Bid limits for requirements utilizing federa or state funds will be those required by said agency granting the funds cr the County's requirements, whichever takes precedence A, Notice inviting Bids: Announcement! Notice Inviting blds shall pe publicly posied ny the Purenasinc Department in a consistent publio iocation at least ten (10) days preceding the last day established for the receipt of bia proposals, Blas may be solicitec; and /or receives' i, one er more step: w pormitte: b, iavr and deeme appropriate by the Purchasing Director. Scope c` Notice Tne public notic< required nereir. shat; Incluac a genera aescription of the commoditiewservices tc n= purchased or sole, shat, star: where bid instructions and specifications may be secured and the time and place for opening bids. 3. Bidders' List: The Director shall also solicit sealed bids from qualified prospective vendorslconiractors who have registered their names on the Collier County Purchasing Department vendor database, which will electronically send them a notice. of the proposed purchase or sale. Notices 4 `" Packet Page -1040- 4/8/2014 16.B.1. sent to the vendorslcontractors on the Collier County Purchasing Department i vendor database shall be limited to commodities or services that are similar in character and ordinarily handled by the trade group to which the notices are ' sent, Vendors/contractors are responsible for maintaining their profiles in the database to ensure proper notifications are received. Vendors/contractors may be removed from the database by the Director for continual non - response to formal solicitations and violations to the Purchasing Policy. The Director shall have the discretion to continue to Issue formal solicitations and accept formal bids, proposals and other tenders using paper where appropriate, 4. Bid Deposits: When deemed necessary by the Director, bid deposits shall be prescribed in the public notices inviting bids. Said deposits shall be In the amount equal to five percent of the bid submitted. The Director shall have the authority to return the deposits of all bidders prior to award of bid contract by , the Board of County Commissioners. A successful bidder shall forfeit any deposit required by the Director upon failure on the vendor's part to enter into a contract within ten (10) working days after written notice of award, 6, Bid Addenda: An addendum to a specification shall be defined as an addition I or change In the already prepared specifications for which an invitation has been issued for formal quotations or an announcement has been posted for a formal sealed'bid. Any addendum to a request for formal sealed bids shall be approved by the Department Director or designee and the Purchasing Director. The addendum shall clearly point out any addition or change to the Invitation for bids. The Purchasing Department shall be responsible for Insuring that addenda are available on the e- procurement website and that all prospective bidders who have downloaded specifications are notified of the addendum prior to opening of bids, B.. Procedure for Bids: 1. Sealed Bids: Sealed bids shall be submitted manually or electronically to the j Director and if manual shall be clearly Identified as bids on the outside of the sealed envelope. 2. Opening: Bids shall be opened publicly at the time and place stated in the public notices and shall be witnessed and certified by the Purchasing Department, S. Tabulation: A tabulation of all bids received shall be made either electronically or manually by the Purchasing Department and shall be available for public Insnection. C. Tie Bids: Where there are low tie bids, the award process shall first be subject to Section 287.087, �:,S. In the event that all of the tied bidders comply with Section• 287.087, RS., the Purchasing Department shall determine if any of the bidders would be conslderec; a ioca! business as defined under Section XI of,this policy. If one (anc only one) of the bidders is determined to be a local business, then aware of contract shall be made to that bidder, in the event that two or more local bidaers are tied thereafter, award of contract shall be made In accordance with Section Xi.2,(a) of this policy. i 1 s . '" Packet Page -1041- " -' II E, F Rejection Of Bids And Ne otig atiom 1. The Board of County Commissioners shall have the authority to reject any and all bids, 2. Subsequent to applying the procedures set forth under Section XI (2) (a) (where applicable), If the lowest, qualified responsive bid exceeds the budgeted amount and If the purchase is not funded in whole or in part with Interagency grant dollars, the Purchasing Director may negotiate changes with the apparent lowest qualified and responsive bidder that will bring prices into. budgeted limits subject to the final approval and acceptance of the Board. If the budgeted amount Includes grant funds, the Purchasing Director shall be authorized to conduct such negotiations provided said actions are not prohibited by law or the grant conditions, 3, if no bid is received, the Board of County Commissioners may authorize the Purchasing Director to purchase by negotiation under conditions most favorable to the public Interest and when said purchase will result in the lowest ultimate cost of the commodities or services obtained, Waiver Of Irregularities: The Board of County Commissioners shall have the authority to waive any and all Irregularities In any and all formal bids. Award Of Bid Contract: The Chairman, when authorized by majority vote of the Board or as otherwise provided for in this policy, shall execute formal contracts having a binding effect upon the County. Formal, bilateral contracts shall not be required where a purchase order is sufficient, A formal contract shall be awarded by the Board of County Commissioners to the lowest qualified and responsive bidder. In addition to the price shall be considered the following: 1. The ability, capacity and skill of the bidder to perform the contract. 2. The ability of the bidder to perform the contract within the time required or the least time, if appropriate, without delay or Interference. The experience and efficiency of the bidder, 4. The quality and performance of previous contracts awarded to the bidder. Tne previous anti existing compliance w, tnE nldaer witr. iaw, an, ordinance: relating to the conirac! E Tne quality, availability anc adaptability 0' the commcditie,, e• contractua services to fns particular use requireb. The abiiiry o= the bidde- tc provide future maintenance anc servic: ( wnere applicable, Ali recommendations for award for bid contract will be reviewer and approve, b) the Purchasing Director prior tc presentatior tc the Board e' Count\ Commissioner. Bidders competing for a prospective bid award (and their agents /representatives) will not be permitted to publicly or privately address the Board regarding a prospective purchase prior to the time of award unless requested to do so by the Purchasing Director or by a majority vote of the Board, 6 Packet Page -1042- 4/8/2014 16.B.1. I 1 VII, PROCUREMENT OF PROFESSIONAL SERVICES A. Because differences In price may only be a minor concern compared to qualitative considerations, professional services may be exempted by the Purchasing Director from the competitive bidding process. Instead, professional services will be typically acquired through one of the following methods: 1. Competitive Selection and Negotiation. 2. Competitive Proposals (pursuant to Section VIiI). B. A professional service shall be defined as assistance obtained In support of County operations from an independent contractor in one or more of the following professional fields: 1. Appraisal Services - real and personal property appraisers. 2. Architecture, professional engineering, landscape architecture, or registered land surveying services (as per Section 287.065, F.S.). . 3, Audit and Accounting Services - auditors and accountants (excepting the selection of the annual auditor which shall be conducted as per Section 11.45, F.S.). 4. Consultants- planning, management, technological or scientific advisors. 5, Financial Services - bond counsel, rating and underwriting, financial advisor, and investment services. 6. Legal Services - attorneys and legal professionals. 7, Medical Services - medicine, psychiatry, dental, hospital, and other health professionals. C, Requests exclusively for services defined under VI1,13.2 will be procured in a manner consistent with Section 287.055; F.S., known as "The Consultant'£ Competitive Negotiation Act" as required by said statute. Projects may include, bu. are not strictly limited to one or more of the following: Fixed assignment contracts A grouping o' minor professional servicE (including construction inspection services) assignmenis. Fixed term contractE: Countywide agreements for various and miscelianeous minor professional services (including construction inscection services) on ar. as needed basis. Genera' Professions Services; inciuce, administration, support, anc management of engineering, architecture!, surveying and planning activities Prior to issuing a work order under a contract Identified under Section VII,C,1 -3, the Director shall have the discretion to solicit project or task specific proposals from one firm or from multiple firms under a fixed term contract, In such Instances, each solicitation shall be Issued on a "best value" basis where qualifications and price are considered. Each solicitation shall include at minimum a description of work to 7 Packet Page -1043- 4/8/2014 16.B.1. 1 i i 4/8/2014 16.6.1. be performed and the criteria to be used to evaluate each proposal. For all "best value" based solicitations, price shall not exceed 50 percent of the total evaluation criteria. The Director shall be authorized to approve all work orders where the maximum initial dollar arnount does not exceed two hundred thousand dollars (200,000) and where the maximum Initial contract amount does not exceed seven hundred fifty thousand dollars ($750,000). Any work order and/or contract that exceeds that amount subsequent to award and prior to completion of the work shall be subject to the provisions of Section XV.0 of this resolution. Projects shall not be sub - divided to circumvent the dollar thresholds established herein. All fixed term agreements Issued under this section shall be eligible for extension j or renewal In accordance with the provisions of Sections XV.D and E respectively. I D. For all service procurements in excess of the formal competitive threshold under the Competitive Selection and Negotiation method, authority to announce and distribute Requests for Proposals or Letters of Interest and Qualifications and to appoint and empower a selection committee shall be pursuant to Section VIIi.B. hereof. E. Final selection of the professional service provider (award of contract) shall be made by the Board of County Commissioners, F. Purchases for all professional services estimated to be equal to or less than the formal competitive threshold may be approved by the Purchasing Director, as permitted by law. C. Requests for outside legal services will be referred to the County Manager and the County Attorney for review and comment as to whether said services are necessary and/or appropriate. Requests for outside legal services may be exempted from formal competition by the Board of County Commissioners at the request of the County Manager or County Attorney, F The acquisition of services from experts or consultants for purposes of preparing for or defending against imminent or pending litigation or administrative proceedings shall be exempt from all competitive requirements of this polio}. Any such acquisitions that do not exceed $60,000 may be approved by the Count }, Attorney and the Purchasing Department without further actior,. Acquisitions tha exceed $50,000 me\, be autnorize( by the County Attorney and the Purchasing Department, but will be repotted at a regular rneetinp of the Board for ratification V11. COMPETITIVE PRDPOSA:_& Tne Competitive Proposai: process is t~ metric. of contract selection tnaI may bE utilized by the Purchasing Directo, under circumstances where one o° more of the following conditions exist Where qualitative consideration are C' equa or greate- concern tnan pricing considerations, 2. Where the conditions of the purchase do not lend themselves to the formal sealed bid process or the award of a firm, fixed fee contract. 3. Where the County Is Incapable of specifically defining the scope of work for which the commodity(s) or service(s) is required and where the qualified offer Packet Page -1044- 4/8/2014 16.B.1. I j Is asked to propose a commodity(s) or service(s) to meet the needs of the i County. 4. Where the County desires to enter Into a single contract for the design and construction of a public construction project(s). B. For purchases in excess of the formal competitive threshold and where appropriate or required by law, the competitive proposals process will be utilized. The process will be conducted In a manner similar to the sealed bid process as set forth under Section VI except where otherwise stated in this section. The competitive proposals process shall proceed as follows: 1. A Request for Proposals (RFP) will be prepared and distributed in a manner consistent with the definition of said term found In Section 2 of Collier County Ordinance No. 87 -25. Notice of said request(s) shall be publicly posted by the Purchasing Department at least 21 calendar days preceding the last day established for the receipt of proposals. 2. Each Request for Proposals shall Identify the appropriate evaluation procedures and criteria to be applied to the selection of the best proposal among the respondents. Each RFP pertaining to the award of a deslgn /build contracts) shall be subject to the requirements of Section 287.055 F.S. 3. Prior to the announcement and distribution of the RFP, a selection committee shall be appointed by the County Manager to evaluate the proposals received, For all purchases made under the Competitive Proposals method, the County Manager may empower the selection committee to designate and rank the proposals prior to the commencement of negotiations and to negotiate a tentative agreement, subject to award by the Board. 4. Proposals may be solicited and /or received in one or more steps as permitted by law and deemed appropriate by the Purchasing Director. Unless otherwise prohibited by law, the Purchasing Director shall have the discretion to solicit and conduct simultaneous or concurrent negotiations with one or more firms. C. For purchases in excess of the formal competitive threshold, final selection of the awardee will be made by the Board of County Commissioner. E Purchases less than or equal to the formal competitive threshold may be authorized by the Purchasing Director, as permitted by and shall not require formal solicitation or announcement unless deemed necessary by the Purchasing Director. lY.. PROCUREMENT OF DESIGN /BUiLD CONTRACTS k,. Procurements for the design and construction of public construction projects mad, be obtained through a single contract witn a firm selected in e. manner permittec under Section 287.056, F.". and the procedures set forth in this section, E. Upon completion of the Design Criteria Package, procurements of Design /Bulld services shall be.processed in a manner consistent with Section Vill hereof entltied "Competitive Proposals ". i C. Administrative procedures shall be established by the County Manager or his designee for utilization of the design criteria professional concerning the evaluation of the proposals submitted by the design/build firms, the supervision or the 9 Packet Page -1045- -� 4/8/2014 16. B.1. approval by the County of the work drawings of the project and evaluation of the project construction with the design criteria package, D. The Board of County Commissioners may declare a .public emergency, where appropriate and authorize the using agency to negotiate an agreement for Board approval with the best qualified design -bulld firm available at that time. X. Small and Disadvantaged Minorliv and Women Business Enterprises A. Policy Statement: Collier County stands committed to providing equal opportunities to small businesses . and disadvantaged business enterprises (DBE), minority business enterprises (MBEs) and women enterprises MBEs) as well as to all vendors, consultants, contractors and subcontractors who seek to do business with the County. Pursuant to this policy, Collier County will 'require Its vendors, consultants, contractors and subcontractors to provide qualified small businesses and DBE's with an equal opportunity to participate in the formal competitive processes for the procurement of commodities and services by the County. The Policy Is not Intended to require or to allow partiality toward or discrimination against any small business or DBE, MBE, WBE, or any-other vendor, consultant, contractor or subcontractor on the basis of gender, race or national origin, or other such factors, but rather to help ensure that small businesses and DBEs, MBEs, WBEs, and all qualified vendors, consultants, contractors and subcontractors have an equal opportunity to participate in the County's formal competitive processes. Nothing in this Policy shall be construed to provide for or require any preference or set -aside based on gender, race, national origin or any other such factor. B. De o s: For purposes of this policy, the term "small business" shall have the same definition asset forth under Section 288.703.(1), F.S. The term "DBE" shall include any "small business" as defined pursuant to Sectior:. 288.703(1) that is at least 51 percent owned or controlled by a person or persons defined as "socially and economically disadvantaged" individual;: pursuan`. tc Section 14- 78.602(18), F.A.C, Reference to these definitions, however, shall in nc way be construed to provddF that the Countv has adopted or is subiect to the provisions of the Statute or Codc referenced herein. C Implementinc Measures: In ar, effort tc implemen' this policy, the County mal undertake the following measures: Designate the Purchasing Director to administer this polies. Utilize outreacr. nrogramt tc ldentif; registe- any educate small businesse: anc DBEs, MBcs and WE-1s to participate in the proourementtcontract process inciudins, but not limited to: F., Attending trade fairs which include representatives from these enterprise;;. b. Attending meetings and social events wherein these enterprises, c. Utilizing publications aimed at reaching these enterprises. 10 Packet Page -1046- 4/8/2014 163.1. d. Utilizing directories and other reference sources that list these enterprises. e. Publicizing this Policy to encourage these enterprises to participate In the County's procurement process. f. Other actions designed to identify these enterprises who seek to provide commodities and services to the County. 3, Maintain a list of these enterprises, A, Disseminate information regarding competitive opportunities with the County in order to allow qualified small businesses and DBEs, MBEs and WBEs to participate In the County's procurement process. D, Conformity with Applicable Law: The provisions of this section shall be construed In conformity with applicable state and federal law. To the extent that state law conflicts with federal law, federal law shall supersede such state law, A. Procedure to Provide Preference to Local Businesses irr County Contracts. Except where otherwise provided by federal or state law or other funding. source restrictions or as otherwise set forth in the purchasing policy, purchases of commodities and services shall give preference to local businesses In the following manner: (1) "Local Business" defined Local business means the vendor has a valid occupational license Issued by Collier County at least one year prior to bid or proposal submission to do business within Collier County that authorizes the business to provide the commodities or services to be purchased, and a physical business address located within the limits of Collier County from which the vendor operates or performs business. Post Office Boxes are not verifiable and shall not by used for the purpose of establishing said physical address, In addition to the foregoing, a vendor shall not be considered a "local business" unless it contributes to the economic development and well -being of Collier County in a verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, the support and Increase to the County's tax base, and residency of employees and principals of the business_within Collier County, Vendors shall affirm In writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for consideration as a "local business" under this section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to claim Local Preference status for a. period of up to one year. (2) Preference In purchase of commodities and services bymeans of competitive bld,.request to.,, proposals, qualifications or other submittais and competitive negotiation and selection. Under any such applicable solicitation, bidders /proposers desiring to receive local preference will be Invited and required to affirmatively state and provide documentation as set forth in the solicitation in support of their status as a local business. Any bidderiproposer who falls tc submit sufficient documentation wit'r, their bid/proposal offe• shat not be granted local preference consideration fo• the purpose: o` that speclflc contras: aware. Except where, federal or s'ta'te law, or any other funding source, mandates to the contrary, Collier County and its agencies and instrumentalities, will give preference to local businesses in the following manner; (a) Competitive bid (local price match option). Each formal competitive bid solicitation shall clearly Identify how the price order of the bids received will be evaluated and determined. When a qualified and responsive, non -local business submits the lowest price bid, and the bid submitted by one or more qualified and responsive local 11 <J Packet Page - 1047 - 4/8/2014 16. B.1. businesses Is within ten percent of the price submitted by the non -local business, then the local business with the apparent lowest bid offer (I,e,; the lowest local bidder) shall have the opportunity to submit, an offer to match the price(s) offered by the overall lowest, qualified and responsive bidder, In such instances, staff shall first verify if the lowest non -local bidder and the lowest local bidder are In fact qualified and responsive bidders, Next, the Purchasing Department shall determine if the lowest local bidder meets the requirements of Section 287,087, F.S. If the lowest local bidder meets the requirements of 287.087, F.S„ the Purchasing Department shall invite the lowest local bidder to submit a matching offer to the Purchasing Department which shall be submitted to the Purchasing Department within five (5) business days thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid from the lowest non -local bidder tendered previously, then award shall be made to the local bidder. if the lowest local bidder declines or Is unable to match the lowest non -local bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the lowest local bidder does not meet the requirement of Section 287,087, F.S. and the lowest non -local bidder does, award will be made to the bidder that meets the requirements of the reference state law. (b) Request for proposals, qualifications or other submittals and competitive negotlation and selection. For all purchases of commodities and services procured through the Competitive Proposals (Section VI) or Competitive Selection and Negotiation (Section Vlll) methods not otherwise exempt from this local preference section, the RFP solicitation shall include a weighted criterion for local preference that equals 10 percent of the total points In the evaluation criteria published In the solicitation. Purchases of professional services as defined and Identified under subsection VII.B,2 (which are subject to Section 287,055, F.S.) and subsection VIi.B.3 (which are subject to Section 11.45, F.S.) shall not be subject to this local preference section. (3) Waiver of the application of local preference. The application of Local Preference to a particular purchase or contract for which the Board of County Commissioners is the awarding authority may be waived upon approval of the Board of County Commissioners, (4; Comparison of qualifications. The preferences established herein in no way prohibit the right of the Board of County Commissioners to compare quality of materials proposed fo: purchase and compare qualifications, character, responsibility and fitness of all persons, firms or corporations submitting bids or proposals. Further, the preferences establishes herein in, m way prohibit the rign', of County Commission from pivino any othe preference permitted by law instead of the preferences granted herein (5 Reciprocity, In the event Lee County, or and other Florida county or municipality ( °loca government'? deemed appropriate by the Collier County Board o- Commissioners, extend preferences to local businesses, Collier Couniv may enter into an interiocal agreement wits such local government wherein the preferences of this section may be extended and made available to vendors tha' have a valic' occupational license issued b1' the' specific IoDE government to do business in tha. local government that authorizes the vendor to provide the commoditieE anc service: to ne purchases; an: a pnysica! busines,, address locates within the limits of tna`. iocai governmen:. Gos-. off oe Boxes are not verifiabie ano shall no. be used for the purpose of establishing said physicai address. in addition to the foregoing, a vendor shall no'. be considered a "local business" unless ii contributes to the economio development and well -being of the said local government whichever Is applicable, in s verifiable and measurable way. This may include, but not be limited to, the retention and expansion of employment opportunities, the support and increase to that Iecai government's tax base, and residency of employees and principals of the business located within the limits of that local government. Vendors shall affirm in writing their compliance with the foregoing at the time of submitting their bid or proposal to be eligible for 12 " Packet Page -1048- " �� 4/8/2014 16.B.1. consideration as a "local business" under this section. In no event shall the amount of the preference accorded other local government firms exceed the amount of preference that such local government extends to Collier County firms competing for its contracts, (6) Purview and administratlon of this policy. This policy shall apply to all departments and units under the direct purview of the Board of County Commissioners. The Purchasing Department shall be responsible for developing, Implementing and maintaining administrative procedures in support of this policy. (7) Subsequent Revlew and Sunset Provision, Pursuant to the adopting resolution, this local preference section Is being added to the purchasing policy in support of the local economy during difficult economic times In Collier County. On or about one year of the effective date, the Purchasing Department will provide the Board with an update of the results and Impacts -to date of this local preference policy, Within two years of the effective date, the Board shall receive a similar report from the Purchasing. Department and shall determine whether to continue or modify this policy, Should the Board not elect to continue the local preference policy, It will expire at that time, Xil. PAYMENT OF INVOICES i A. It Is the intent of the Board of County Commissioners that all agencies under Its purview be In compliance with Section 218.70 F,S., otherwise known as the "Local Government Prompt Payment Act", Pursuant to this, the requirements of this section shall apply to the following transactions: 1, The purchase of commodities and services; 2. The purchase or lease of personal property; 3. The lease of real property. B. The Purchasing Director shall have the authority to establish and maintain a procedure that authorizes minor payment variances between the. purchase order i and Invoice where warranted. The authority to pay such variances shall not exceec 5% of the purchase order amount or $500, whichever is less. C. Additionally, the Purchasing Director shall be permitted to establish and maintain a 1 procedure that authorizes the payment of freight and delivery charges that are no! specifically Identified on the purchase order. I i C It shall be the responsibility of the Purchasing Director, in consultation with the Finance Director and using agencies, to establisn, distribute and administer procedures for the timely payment of all transactions as defined under Xii,A hereon, Sucn procedures shall include, but not be limited to the following: Formally defining the County's requirements fo. tnc content and submission o= a prope- invoicE, codifying the _`ountyl: payment requirements arnc formally notifying each vendor of their availability, 2. Steps required for the receipt of all invoices and the prompt return of improper Invoices. 3. Steps required for the resolution of payment disputes between the County and a vendor. 13 - " Packet Page -1049- —' 4/8/2014 16. B.1. E. Each December, the Finance Director and the Purchasing Director shall submit a joint report to the Board listing the number and total dollar amount of Interest penalty payments made during the preceding fiscal year, XIII. PAYMENT OF DUES FOR MEMBERSHIP IN PROFESSIONAL ORGANIZATIONS County funds may used to pay for dues for membership In a professional or other organization provided that such expenditure meets the following criteria; d. Such membership is deemed necessary to meet duties and responsibilities required by Federal, State or local mandate or to facilitate proper professional development. 2. The organization of membership is of a non - profit nature. 3. Sufficient funds are available within the proper appropriation uniUsummary code. XIV. STANDARDIZATION COOPERATIVE PURCHASING AND GOVERNMENTAL CONTRACTS A. Where standardization is determined to be desirable by the Director, the purchase of commodities may be made by negotiation with the approval of the Board of County Commissioners if more than the competitive bid limit or by the County Purchasing /General Services Director if less than or equal to the competitive bid or negotiation threshold. B. The Director shall have the authority to approve purchases under State of Florida and Federal GSA cooperative contracts. The Director shall also be authorized to join with other units of government in cooperative purchasing ventures prior or subsequent to award when in the best Interests of the County. If funds have already been budgeted, no further Board action will be required. In authorizing all such purchases under pre - existing agreements, the Director shall have determined that the term and .conditions of the purchase are competitive in the market any favorable to the County X�'. CONTRACT ADMINISTRATION �., Contrao Document: Every procurement of contractual services o; commoditie: snail be evidenced by a written document containing all provisions and condition: of the procurement Said aocument shall Include, but not be limited tc f, listing of the scope c` services is be performed o- commoditie^ TO ne purchaseG, A provision specifying the criteria and the final date by which sucri criteria mus pe met for completion of the contract. f. provision specifying the term: o-- canceliatioi, 1) the count, an: caner: applicable, a provision specifying the terms of renewa, �. Where applicable, a provision establishing the appropriate types and levels o. Insurance to be carried by the vendor. Said provision shall be employed in E. manner consistent with minimum insurance standards approved by the Board of County Commissioners. 14 r, � - Packet Page -1050- °'� 4/8/2014 16.B.1 5. Where applicable, pursuant to Section 287.133 F.S., a provision requiring the contractor /vendor to Inform the County if he /she has been convicted of a public entity crime subsequent to July 1, 1989, A purchase order that embodies these provisions shall be sufficient documentation of the procurement. The Purchasing Director shall have the discretion to determine the circumstances under which a purchase order (and all documents included by reference) shall serve as the contract document. B, Contract Manager: Every procurement of services shall be administered by the using agency (requesting department). C. Contract Changes: Notices Issued under a purchase or contract may be authorized and executed by the Purchasing /General Services Director, excepting notices that terminate a Board - approved purchase or contract in its entirety. Modifications to a Board approved purchase or contract, including but not limited to change orders, supplemental agreements, amendments and changes by letter may bei authorized and executed by the Purchasing /General Services Director provided that the change (or the sum of the changes) amounts to not more than the greater of (1) 10 percent of the current Board approved amount. or (i1) $10,000. The proviso at the end of the previous paragraph shall not be applicable to term contracts or blanket purchase orders where the County desires to procure commodities and /or services on an as needed basis without having to obligate Itself. to a total contract amount. Rather, such purchases shall be based on fixed unit prices or other predetermined pricing methods and shall be limited in quantity by the amount of funds appropriated in the budget of the using agency(les): such purchases shall be subject to all other provisions of this policy. Notices that terminate an entire purchase or contract that was Board approved, and contract modifications that Increase the total . contract amount beyond the limits set forth above as applicable, shall require the approval of the Board of County Commissioners or as otherwise provided for in this policy. The.Board shall have broad authority, within the limits of the law, to evaluate and approve any recommended contract modification without requiring further competition. All deductive changes pertaining to the use of direct material purchases, including those that reduce the contract amount by more than ten percent below-the current Board approved contract amount shall be reported to the Board monthly as part of the monthly contract changes report and shall not require prior Board approve:, D. Contract Extension: Extension(s) of a Board- approved contract for commodities o- services may be requested by the contract manager tc the Purchasing /Genera Services Director in writing for a period not to exceed six (6) months (cumulatively; and shall be subject to the same terms and conditions set forth in the initial contract The Purchasing /General Services Director shall have the authority to authorize anc execute all such extensions. Any extension(sl . that exceed six months (cumulatively shah. be approves by the Boarc o` County Commissioner. Extension:: o= contracts that do no; (inclusive of the extension) exceed the forma competitive threshold may be authorized and executed by the Purchasing(Genera Service& Director without Board action. E. Contract Renewal: The Purchasing /General Services Director shall have the authority to authorize and execute renewals of contracts for commodities and /or services subject to the following conditions: 15 Packet Page -1051- —� 4/8/2014 16.B.1. 1. That the Contractor has performed in a satisfactory manner and that the Director has received a request to renew from the Contract Manager verifying the Contractor's satisfactory performance, 2. That the agreement Is renewed subject to the terms and conditions set forth In the initial contract, Costs and terms of any contemplated renewals are included In the invitation to bid or request for proposals. 3, That the renewal Is done on an annual basis, commencing at the end of the .Initial contract period. Any such contracts shall not be renewed for more than 3 years unless competitively procured. Proposed renewals that fall to meet one or more of the conditions set forth herein will require the approval of the Board of County Commissioners. F, Contract Approval: All formal, bilateral contracts for commodities and services in excess of the formal, competitive threshold shall be authorized by the Board of County Commissioners, Such agreements for purchases less than or equal to the formal, competitive threshold may be authorized and executed by the Purchasing Director, subject to the review and approval for legal sufficiency by the Office of the County Attorney. G. Work orders (Not Under CCNA); The Purchasing /General Services Director may authorize and execute any work order if the work order Is equal to or below such Board approval parameters for work orders as are set forth in either the Board approved term contract for services under which the work order Is generated, the solicitation document (s) that resulted in the contract or the Executive Summary that pertains to the contract. Modifications to a work .order may be authorized and executed by the Purchasing/General Services Director, provided that the work order, as modified, does not exceed $100,000 or If it does, the change (or sum of the changes) does not exceed 10% of the current Board approved amount. The above provisions of the Section G shall not apply to work orders, c� modifications to work orders, governed by Section VILC above. 'r;. Consent to Assignments of Contrac'.: Fo- all contracts which exceed the forma' competitive threshold, the Board of County Commissioners shall approve ai assignments of contracts requested by the predecessor contracting part. Fc- sucl- requests for agreements below the formal competitive thresholc, the Purchasing /Genera': Services Directc- shal nave tnt autnorit; tr approve assignments on behalf of the agency. Authority Limitation and Delegation Promuiclation c' ProcedureC The Purchasing /Genera Service, Directe: ma• aeiegate t,, ens c- mere- otne• i3oam employees any or al'; aspects: c` the autnorir,, vester; irn the Purchasing /General Services Director to authorize and /or execute contracts o- contract- related documents pursuan tc Section VIL'_ aoove and Sections c through G of this Article XV or otherwise under law. All authority to authorize and execute documents that is vested pursuant to this Article XV In the Purchasing /General Services Director or any other person shall be subject to the limits of any applicable federal, state or other law. 16 - Packet Page -1052- �� 4/8/2014 16.B.1. The Purchasing Department shall be responsible for establishing and maintaining ! ; administrative procedures that set forth any delegations of authority made pursuant to the foregoing provisions of this Section 1, that set forth formal processes for each of the Instruments referenced In this Article XV, and that are in all respects subject to the provisions of this Article XV. These procedures shall also set forth generalized requirements for (1) such pre - execution reviews of documents by the Office of the County Attorney and (11) pre - execution reviews of documents by such other departments, if any, as the Purchasing /General Services Director determines to be appropriate and advisable. J. Payments to Contractors, Vendors and Consultants Prior to the execution of a formal contract subject to this policy, the Purchasing Department shall have the discretion to establish a formal payment schedule and payment terms within the agreement. Such terms and conditions shall be consistent with the requirements of all applicable laws and the formal solicitation documents. in accordance with Section 218.735 (8), F.S., the Purchasing, Director -shall establish procedures to reduce to 6% the amount of retainage withheld from each subsequent progress payment issued to a contractor where applicable. The Purchasing Director, or his designee, shall have the discretion to establish, in writing, a schedule(s) to further reduce the percentage of cumulative retainage held throughout the course of the project schedule where warranted. The discretion of the project manager to reduce the percentage of cumulative retainage shall be subject to the following: 9. That the term "cumulative retainage" is defined to mean "the dollar total of the funds retained from all payments issued under the contract divided by the gross dollar total of all monthly pay requests (or the total of all payment amounts deemed allowable by the project manager, whichever is less) ". 2. That any decision to reduce retainage shall be formally communicated in a letter to the Contractor's appropriate representative and that the letter affirmatively states that the Contractor has performed the contract work in a satisfactory manner. That the cumulative retainage not be adjusted until at least 50 °/0 o� the wort has been completed and payment has been issued. 4. Tha; the Purchasing Director's letter expressly sets torn the percentage o` cumulative retainage to be held for the remaining pay requests. The Purchasing Director's designee shall also be granted the discretion to authorize the patfiai release or payment of contract retainage to the contractor Drier to fine. completion of all project worl: provided that. The contractor has performed in a satisfactory manner to date, 2. The total aggregate work under the agreement is at least 50% completed and accepted (Le.; payments equaling at least 50% of the contract amount less retainage have been issued) 17 -- Packet Page -1053- �^�% XV1. XVII. 4/8/2014 16.6.1. S. The retalnage dollar amount to be released Is based upon and consistent with the prevailing percentage of cumulative retalnage being held at the time that the retalnage Is released. PERFORMANCE AND PAYMENT BONDS A contractor or vendor shall provide a surety bond from a surety company to guarantee full and faithful performance of a contract obligation and the payment of labor and material expended pursuant to a contract whenever, and in such amounts, as required by statute or otherwise as -deemed necessary by the Purchasing Director, An Irrevocable letter of credit from a financial Institution operating within the State of Florida (or.other alternative forms of surety as permitted, under Florida law) may be sufficient in place of the performance bond If so provided for in the bid and contract documents. All such bonds or letters of credit shall be approved as to form by the County Attorney, UNAUTHORIZED PURCHASES No County officer or employee shall intentionally order, other than by purchasing card as permitted under this policy, the purchase of any commodities or services, or make any contract within the purview of this policy other than through the Purchasing Director. Any purchase order or contract made contrary to the provisions hereof shall not necessarily be approved and the County shall not be bound thereby. All purchases made within the provisions of this Policy shall be made with a purchase order or purchasing card, whichever is appropriate. in the event that a purchase transaction Is found to be in violation of this policy, the Purchasing Director shall determine the facts pertaining to the transaction. in consultation with the appropriate operating department director, the Purchasing Director shall determine whether It Is In the best interests of the County to proceed with the purchase and if so, under what conditions. If a determination is trade to proceed with the purchase, all such transactions In excess of the formal competitive threshold (or other applicable Board authorization thresholds set forth in this policy) shall require the approval of the Board. All such transactions equal to or less than the formal competitive threshold may be approved by the Purchasing Dlrectc-. f-.. Exceptions: This section shall not apply to the payment of premiums for Insurance policies that have been acquired through prior Board action:. This section shall no'. apply to nor supersede Resolution Nos. 86 -30, 86 -209 and s7 -1 XVII, PROHIBITION AGAINST SUBDIVISIW XD No contract or purcnase snail be subdivided to avoid the requirements of this Polfcr. PROTEST OF BID OP. PROPOSf',_ AWARE The- purpose of this sectior is tc accommodate iegitlmate proteste concerninc forma' competitive invitations anc, recommended contract awards above the competitive bid o- proposal thresholds prior to award of contract by the Board of County Commissioners. F. Anv actua. o° prospective Mae- o- responder: tc ar, Invftaiior fo- Blat e- Request fo- Proposal- who alleges to be aggrieved ir, connection Win the solicitation cr award of a contract, (hereafter referred to as "the protesting party may protest to the Purcnasing Director, who shall serve as the sofe recipient of any and all notices of intent to protest and all formal protests. B. All formal protests with respect to an Invitation for Bids or a Request for Proposals shall be submitted to the Purchasing Director In writing not less than four hours prior to the opening of bids or the closing time for acceptance of proposals. The is _ Packet Page -1054- (`' 4/8/2014 16. B.1. Purchasing Director, In consultation with the contract manager (and other appropriate County staff), shall have the authority to address all such protests received under subsection B and to determine whether postponement of the bid opening or proposal closing time Is appropriate. The Purchasing Director's decision shall be considered final and conclusive unless the protesting party flies a subsequent formal protest of the recommended contract award as described under this section, C, Any actual or prospective bidder or respondent to an Invitation for bids _or a Request for Proposals who desires to formally protest a recommended contract award shall submit a notice of intent to protest to the Purchasing Director within two (2) calendar days, excluding weekends and County holidays, from the date of the initial posting of the recommended award. D. All formal protests with respect to a recommended contract award shall be submitted In writing to the Purchasing Director for a decision. Said protests shall be submitted within five (5) calendar days, excluding weekends and County holidays; from the date that the notice of Intent to protest is received by the Purchasing Director. The formal protest shall contain, but not be limited to the following Information: 1, Name and address of County agency affected and the bid number and title. 2. The name and address of the protesting party. 3, A statement of disputed issues of material fact. If there are no disputed material facts, the written letter must so indicate. 4. A concise statement of the ultimate facts alleged and of any relevant rules, regulations, statutes, and constitutional provisions entitling the protesting party to relief. 5. A demand for the relief to which the protesting party deems himself entitled. 61 Such other Information as the protesting party deems to be material to the issue. E. In the event of a timely protest of contract award consistent with the requirements of this section, the Purchasing Director shalt not proceed further with the award o' the contract until all appropriate administrative remedies as delineated under this section have been exhausted or until the Board of County Commissioners makes r. determination on the record that the award of a contract without delay is in the bes Interests of the County, Neither the protesting party, their agents or thel� representatives shall have any private contact or discussions with individual Count Commissioners or any independent hearing officer (where applicable) regarding ME protest prior to the protest being heard or reviewed by either of the aforementioned unless requested to do so by the Purchasing Director, Tne Purchasing Director shall review the merits of each time). protest and it consultation wlth the contract manager erica other appropriate County staff, Issue decision stating the reasons for the decision and the protesting party's rights & appeal under section XiX. Said decision shall be in writing and mailed or otherwise furnished to the protesting party, The decision of the Purchasing Director shall be final and conclusive unless the protesting party delivers a subsequent written objection to the Purchasing Director within two (2) calendar days, excluding weekends and County holidays from the date of receipt of the decision. G, In .the event of a subsequent objection pursuant to subsection P, the County Manager shall have the discretion to appoint an independent hearing officer to 19 Packet Page -1055- ' �L 4/8/201416. B.1. review the facts relevant to the protest. The appointed officer will have a maximum of 60 days to schedule and conduct a hearing Into the matter and issue a finding of fact and a opinion in writing to the County Manager for submission to the Board of County Commissioners. Prior to commencement of the hearing, the protesting party shall be required to post a cash surety in an amount equal to one (1) percent of the using agency's estimate of the contract amount or one - thousand dollars ($1,000), whichever is less, Should the Hearing Officer find in favor of the County, the.protesting party shall forfeit the surety as partial payment for undue delay, Otherwise, the surety will be returned to the protesting party. H. In the event that the protest cannot be resolved by mutual consent, the matter will be referred to the Board of County Commissioners for final resolution. Failure to file a formal protest within the time and manner prescribed by Section XIX shall constitute a waiver of the right to protest by any protesting party as defined by subsection A of this section. XX. CONTRACT CLAIMS All actual or prospective claims arising against the County from contractors, vendors or any other party in' direct privity with the County to provide commercial commodities or services shall first be directly addressed by the parties' administrative representatives In a manner consistent with the agreement between the parties and In accordance with the County's Procurement Administrative Procedures Manual. For any prospective or actual claims or disputes arising under any contract entered into by the County, the Purchasing Director shall have the discretion to arbitrate or mediate the claim or dispute or may appoint an independent third party to do so within the authorization threshold limits of this policy, XXI EMERGENCY PURCHASES f, By County Manager: In case of an emergency which requires immediate purchase of commodities or services in excess of the formal competitive threshold, the County Manager shall be empowered to authorize the Director to secure by open market procedure as heroin set forth, any commodities or services The County Manager shall have the authority to act in the case of any emergency Including the issuance of emergency change ordersisupplemental agreements. Any emergence action shall be reported at the first available regular or special meeting of the Board of Count- Commissioners, The County Manager shall further be authorized tc� approve payment(s) to vendors at the time of or shortly after purchase should the circumstances warram. I- By Purchasing Directo-: in case o` anv emergency whin require: immediate purchase of commodities or services equa! to or less than the formal competitive thresholc the Purchasing Director shall be empowered to secure such services am commodities b" open market procedure as herein set forty.. Suc-, action sna! ee reported immediately to the County Manager when appropriate. This section in no way constrains the provisions of Collier County Ordinance Nc. 84 -3` XXiI. INSPECTION AND TESTING The Director shall inspect, or supervise the inspection of, or cause to be Inspected, all deliveries of commodities or services to determine their conformance with the specifications set forth In an order or contract. 20 Packet Page -1056- A. Inspection by Using Mangy: The Director shall have the authority to authorize using agencies having the staff and facilities for adequate inspection to Inspect all deliveries made to such using agencies under rules and regulations which the Director shall prescribe. B. Testing The Director shall have the authority to require chemical and physical tests of samples submitted with bids and samples of deliveries which are necessary to determine their quality and conformance with specifications. In the performance of such tests, the Director shall have the authority to make use of laboratory facilities of any agency of the County or of any outside laboratory. XXIIi. SURPLUS COMMODITIES AND TANGIBLE PERSONAL PROPERTY All using agencies shall submit to the Director, at such times and in such form as shall be prescribed, reports showing stocks of all tangible personal property which are no longer used or which have become obsolete, worn out or scrapped. A. Transfe r: The Director shall have the authority to transfer surplus stock to other using agencies. B. Sale: 'The Director. shall have authority to sell all commodities of a value less than the ilmits proscribed under Chapter 274 F.S„ which have become unsuitable for County use, Sales under this section shall be made to the highest responsible bid and in conformance with Section, 274, F.S. The Director shall be authorized to approve all sales where the net revenue to the County does not exceed $50,000, All sales exceeding $50,000 to net revenue to the County will be approved by the Board prior to completing the sale or conducting the sales event. C. Trade In: The Director shall be authorized to approve purchases that include the "trade in" of existing Items (including assets) pursuant to the purchase of new, replacement or upgraded items /services. D. Donation: Operating departments under the purview of the Board of County Commissioners shall be authorized to accept items donated to the county. The receipt of all items not considered to be assets as defined under Florida law is to be documented by a letter from the operating department director to the donating entity Items considered to be assets are to be documented using the appropriate forms anc forwarded to the Fixed Assets Section of the Clerk of Courts Finance Division, Documentation is to include, but not be limited to; the date the asset(s) was recelved: the estimated fair market value of the asset(s); a description of the asset(s); a serial number li applicabje and the fund /cost center under which the asset(s) will be assigned, E. Disposition of Assets: The Director shall have the authority to determine wthethe- oreviously- acquired items (including assets) that are no longer useful to the agenc have commercial value and If not, to dispose of such Items in an appropriate marine- with or without offering such Items for sale, trade or donation to other entities. ThE Fixed Assets Section of the Clerk of Courts' Finance Division will submitted a quarterly report that Identifies any assets that are disposed of under the provisions of this subsection. XXIV. PURCHASING CARD PROGRAM The Director shall be responsible for the overall management and operation of the County's purchasing card program. For the purpose of this policy, a purchasing card is a 21 4/8/2014 16. B.1. jam'. '•, Packet Page -1057- `_'' 4/8/2014 credit card officially assigned to specific employees under the purview of the Board of County Commissioners` agency for the purpose of transacting small and/or strategic purchases. The Director shall be authorized to assign cards to employees for these purchases. The Director shall have the authority to establish the following dollar limits for each assigned card: A. Single Transaction Lim tL: Not to exceed $1,000 per card unless otherwise authorized by the Director. B. Monthly Spending Limit: Not to exceed $10,000 per card. unless otherwise authorized by the Director. C. Strategic Purchases: The Director may utilize (or delegate the authority to other Purchasing Department staff to utilize) a purchasing card to place orders that exceed the limits set forth under this section in Instances where one or more of the following Is true: 1. Where the purchase Is to address a valid public emergency; or 2. Where the County will earn revenue through card program rebates; or 3. Where a vendor is requiring the County to order by purchasing card. D. sales Tax Compliance: Pursuant to Section 212.08(6), F.S., County purchases transacted with vendors within the State of Florida are exempt from the state sales and use tax. In such instances, It is the responsibility of the cardholder to provide the vendor with the appropriate tax exemption information when the card is presented to the vendor. in the event that the cardholder refuses to grant the tax exemption when the card is presented, the cardholder is authorized to allow the tax to be charged to the card. It is the position of the Board that it is not cost effective or In the public Interest to require a cardholder to seek a credit for sales tax collected when the total sale does not exceed $300. In the event that the total sale exceeds $300, the cardholder's department director (or their designee) is responsible to ensure the ta;: is returned tc the County for the purchase, Reoates' All purchasing carol rebates will be credited to the general funs, unies: otherwise specified by the Directo:. in all such Instances, tns Directo: shat ensure tna the purchase has been approvec subject to ail other provisions of this policy. All fixed assets purchased using purchasing card shall be properly recordeu and tracKed through the Fixed Asset: Sectior c the Cierk of Courts Finance Division. 7ne language of tnis section is not intenaec ,: supersede the provision: o' Collie' :;OMU Resolution 2006 -4�, XXV, SEVERABILITY If any one or more of the provisions of this Policy should be held contrary to any provision of law or contrary to express law, though not expressly prohibited, or against public policy, or shall for any reason whatsoever be held invalid, then such provision(s) shall be null and void and shall be deemed severable from the remaining provisions of this Policy and in no way shall affect the validity of all other provisions of this Policy. 22 Packet Page -1058- 16.6.1. . I , 4/8/2014 16. B.1 XXVI. REPEAL PRIOR AND CONFLICTING All resolutions and policies or parts of resolutions and policies, In conflict herewith, are hereby repealed. XXVII. EFFECTIVE DATE An official copy of this Policy shall be filed In the office of the Clerk to the Board of County Commissioners Immediately after enactment and this Policy shall take effect at that time. XXVIII. CONFLICT OF INTEREST When procuring commodities or services using County funds, each entity and employee under the purview of the Board of County Commissioners shall comply with alt applicable state and federal laws concerning conflict of Interest. For state or federal Community Development Block Grant-funded projects, entities and employees shall comply with the requirements of Part B5, Section 36(b)(3) of the Housing and Urban Development Code. XXIX, DEBARMENT AND SUSPENSION The Board• shall grant authority to County staff to suspend and/or debar vendors, contractors, consultants and other interested and affected persons from active participation In obtaining County contracts. The purpose of any such action shall be to protect the County's Interests and the integrity of the County's contracting process. The suspension and debarment processes shall be considered to be separate from and In addition to the award evaluation and vendor performance evaluation processes authorized elsewhere In this policy, A. Definition of Terms: For the purposes of this section, the following terms have been defined as follows: 1. Afii /late refers to associated business entitles or Individuals that control or could control the contractor or are controlled by the contractor or could be controlled by the contractor - CM1 Judgment refers to a judgment or finding of a civil offense by any court of competent lurlsdictior;. 3. Contractor means any individual or legal entity that, a, Directly or indirectly (e.g.; through an affiliate), submits offers for or Is awarded, o* reasonably may be expected to submit offers for or be awarder;, a County contract for construction of for procurement of commodities and services, including professional services, or Conducts business_ or reasonably may be expecter; to conduc', business with the County as an agent, surety, representative or subcontractor o` another contracts- c. For the purposes of this section, the terms 'vendor" and "consultant" shall have the same meaning as "contractor" and the ierm "sub consultant" shal! have the same meaning as the term " subcontracto 4. Conviction means a judgment or conviction of a criminal offense, felony or misdemeanor, by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of no to contenders. 23 .:.•Packet Page -1059- 4/8/2014 16.B.1. 6. Debarment means action taken by the County to exclude a contractor from County contracting and County - approved subcontracting for a reasonable, specified period as provided herein. 6. Preponderance of the Evidence means proof by information that, compared with that opposing It, leads to the conclusion that the fact at issue is more probably true than not. 7. Subcontractor., Any individual or legal entity that offers or agrees to provide commodities or services to a party deemed to be a contractor under this section 8. Suspension refers to action taken by the Purchasing /General Services Director (hereinafter referred to as "the PGS Director') to temporarily disqualify a contractor from county contracting or County - approved subcontracting. B. Suspension: The PurchasingtGeneral Services Director shall have the authority to suspend a contractor, subcontractor or person from consideration for award of contracts If-there appears to be a reasonable basis for debarment as set forth under Section XXiX. if a suspension precedes a debarment, the suspension period shall be considered In determining the debarment period. The suspension period shall not exceed three months without the approval of the County Manager. A decision to suspend by the Purchasing /General Services Director shall be considered final and conclusive with no right of appeal. C. Debarment: Causes for Debarment: The prospective causes for debarment Include one or more of the following: a. Conviction for commission of a criminal offense as an incident to obtaining or attempting to obtain a public or private contract or subcontract, or in the performance of such contract or subcontract: b. Conviction under state or federal law o` embezzlement; theft, forgery, bribery, falsification or destruction of records, receiving stolen nroperty, c, an\ other offense indicating s iacL or business integrity or business honest, whicr: currently, seriously anc directi� affects responsibility as c contractor. c. Conviction under state c r federa' anthrus' laws arising out o` the submission o; bids, proposals or other competitive offers. c Vioiation(s) or countkr contract(s1 provisions which is (are; deemed to be serious an-, tc warrant debarment including tn& failure, without goo: cause to perform in accordance wits the terms; condition soecification scope, schecuie c- any other, provisions eftne contractis e, Refusa! tc provide bonds, insurance o- other reauirec' coverages anc certifications thereof within a reasonable time periot-. f. Refusal to accept a purchase order, agreement or contract, or perform accordingly provided such order was issued timely and In conformance with the solicitation and offer received. 24 Packet Page -1060- 4/8/2014 16.B.1. g, Presence of principals or corporate officers in the business of concern, who were principals within another business at the time when the other business was suspended or debarred within the last three years under the i provisions of this section. h. Violation of the ethical standards set forth under applicable state or county laws, 1. Debarment of the contractor by another public agency, , J. Any other cause deemed to be so serious and compelling as to materially affect the qualifications or Integrity of the contractor. 2. Debarment Procedure: a. The county department requesting the debarment action shall submit to the PGS Director a written complaint setting forth the reason(s) for seeking debarment and shall Identify a recommended debarment period. b. The PGS Director shall review the complaint, verify whether it Is compliant with the provision of this policy, direct any appropriate changes and forward the complaint to the contractor, i c. The contractor shall review the complaint and shall provide . a written II response (with supporting documentation) to each allegation. The r response shall be provided to the PGS Director within 10 (ten) business days of receipt of the allegations submittal In event that the contractor falls to respond to the complaint within the prescribed time period, the complaint, as forwarded to the contractor, shall become an effective debarment decision without further appeal. i d. In the event that the contractor files a timely and complete response to the complaint and the debarment action is based upon a conviction, Judgment or other event(s) where there Is no significant dispute over material facts, the PGS Director shall determine the period of debarment on the basis of the undisputed material Information set forth or referenced in the complaint, the contractor's reply and the parameters se; forth in this section. In the event that the Contractor objects to the PGS Director's decision, the Contractor shall have a maximum of three business days to file an appea' of the debarment decision with the PGS Director. The appeal will be forwarded to and considered by the County Manager (or his designee); who will review the debarment record compiled by the initiating department and the contractor. Should the County Manager overturn the PGc Director's decision; the County Manager shall formally cite the reasons fo- doing sc. E. in the even; that the contractor filer e timely anti complete reoty tc the complaint and where the facts are in dispute, the Purcnasing Departmem will convene a debarment committee (hereinafter referred to as "the committee ") consisting of at least three individuals who will review the complaint and the contractor's reply. The County Manager or his designee shall formally appoint the committee, which will generally consist of county employees, none of whom shall be a member of the department initiating the complaint. At the discretion of the County Manager, a member from private industry with a particular area of relevant expertise may be appointed to the committee, provided that this member is not a direct or 25 r Packet Page -1061- 4/8/2014 16.B.1. indirect competitor of the firm In question. The Office of the County Attorney shall appoint a representative to attend the hearing. The representative shall not be considered a voting member of the committee, but shall be available to provide legal counsel to the committee as necessary. All members appointed to serve on the debarment committee shall disclose, to the PGS Director, or his designee, any actual or prospective conflicts of interest at the time of appointment or at the time In which the member becomes aware of the actual or prospective conflict. f. The PGS Director, or his designee, shall chair the committee and• serve as the Purchasing Department's representative to the committee. The Purchasing representative shall preside over and facilitate the deliberations of the committee as a non - voting member and serve as the County's liaison to the Contractor in the debarment process. All voting committee members are prohibited from having any communication regarding the debarment Issue outside the committee deliberations with any of the parties involved in the specific debarment or their representatives until after the committee decision has been issued or, in the event of an appeal of that decision by the Contractor, until the conclusion of the appeal process. All committee deliberations are subject to Section 286.011 F.S. g. Where the material facts are in dispute, the committee shall evaluate the evidence, judge the credibility of witnesses and base its decision upon the preponderance of the evidence. Should the contractor fall to appear at the debarment hearing, the contractor shall be presumed to be unqualified and or non - responsive and shall be subject to debarment. The committee decision shall be by a majority vote of those voting members In attendance. The committee shall be the sole trier of fact. in the event that the committee. decides to impose debarment, the debarment decision will formally include, but not be strictly limited to the following information: 1) The specific reasons for the debarment.; 2) The scope of the debarment; and 3) The period of debarment, including the effective and explration dates The committee's decision shall be Issued in writing within 20 business daye of the conclusion of the hearing uniess the committee extends this oerioc for good cause. The PGS Director sna!`. forward the committee's decision to the contracto, and affiliates involver:. Should the Contractor object to the committee, decision, the Contractor shall have a maximum o` three business days tc file an appeal of the debarment decision wits, the PGS Directc :. Tile appeal will be forwarded to and considered by the County Manager (or hi,, oesignee;, who will reviev;, the debarment recora complied ny the initiatinc department the contracto• and the committee. Shoulc the Count Manage- overturr the committee`: aecisior, the Count Manage- sha` formahy cite the reasons for uoinc sc. Debarment Perloc: a. At its sole discretion, the committee shall determine the period of debarment, The debarment period shall be commensurate with the severity of the cause(s) and in no event shall be the debarment period exceed five years without the approval of the Board. 26 _.. Packet Page -1062- _f 4/8/2014 16.B.1. b. At Its sole discretion, the committee (having the same or different composition) may reduce the debarment period upon a written request from the contractor to do so, based on one or more of the following reasons: 1. Newly discovered material evidence; 2. A reversal of the conviction, civil judgment or other action upon which the debarment was based; 3. Bona fide change In ownership or management; 4. Elimination of other causes for which the debarment was imposed; or 5; Other reasons that the committee might deem appropriate. The contractor's request shall be submitted to the PGS Director in writing and shall be based on one or more of the aforementioned reasons. c. The decision of the committee regarding a reduction of the debarment period is final and not subject to appeal. 4. The Effects of Debarment; E, Debarred contractors are excluded from receiving County contracts. Departments shall not solicit offers from, award contracts to, or consent to subcontractor's with debarred contractors, unless the County Manager or his designee determines that emergency or single source conditions exist and grants written approval for such actions. Debarred contractors are excluded from conducting business with the County as agents; representatives, subcontractors or partners of other contractors, a . The Purchasing Department shall notify all Board departments of the final debarment decision and the effects of that decision with regard tc conducting business with the debarrec' entity(ies) during the debarment period. E Continuation of Current Contracts: u. Departments may not renew or otnerwisee extent the duration of current contracts with debarred contractors in place at the time of the debarment unless the PGS Director or his designee determines that 1 is In the bes� interest: o` the 30unty tc alloy., the contracto- tc continue or finish the work within an additions., limited period of time L Debarmen` shaP constitute grounds for terminatin-, ar open. agreement with a contractor. However, the contract manager may permit completion of an open contract(s) provided that the debarred contractor has performed in a satisfactory manner to date under the open contract(s) unless otherwise directed by the PGS Director. 27 t' Packet Page -1063- =r� 6, Restrictions on Subcontracting; a. When a debarred contractor Is proposed as a subcontractor for any subcontract subject to County approval, the department shall not consent to subcontracts with such contractors unless the County Manager or his designee determines that emergency or single source conditions exist, thus justifying such consent and approves such decision. b. The County shall not be responsible for any Increases In contract costs or other expenses incurred by a contractor as a result of rejection of proposed subcontractors pursuant to subsection 6.a provided that the subcontractor was debarred prior to the submission of the applicable bid or proposal offer, 7, The Scope of Debarment; Debarment applies to all officers, principals, directors, partners, qualifiers, divisions or other organizational elements of the debarred contractor, unless the debarment decision Is limited by Its terms to specific divisions, organizational elements or commodity/services. The committee's decision Includes any existing affiliates of the contractor If they are specifically named and .are given written noilce of the proposed debarment and an opportunity to respond, Future affiliates of the contractor are subject to the pre - existing terms of the committee's decision. 2/90109 26 Packet Page -1064- 4/8/2014 16.B.1. 4/8/2014 16. B.1. Expenditure Service Level Analysis grouped by Fund, Fund Center Collier County Government Fiscal Year2014 FY 2013 FY 2012 FY 2013 FY 2013 FY 2014 FY2014 FY 2014 Adopted Object Code and Account Name Actual Adopted Annualized Current Expanded Total % Change 187 Bayshore /Gateway Tri 138325 -187 Gatewaylbayshdre District SOD Personal Services 512100 Regular Salaries 308,984 183,747 171,500 178,170 0 178,170 -3,04 612700 Call Phone Allowance 139 0 0 D 0 D 0.00 6131 OD Other Salaries And Wages 0 43 100 0 0 0 - 100.00 514100 Overtime 271 0 0 0 0 0 0.00 5181007ferminallon Pay 7,487 0 2,200 0 0 0 0.00 519100 Reserve For Salary Adjustment 0 7,838 3,900 4,879 0 4,879 -37.75 521100 Social Security Matching 22,083 14,690 13,200 14,029 0 14,029 -4.50 522100 Retirement Regular 14,798 10,846 9,300 12,711 0 12,711 19.40 523150 Health insurance 63,730 39,819 39,800 39,300 0 39,300 -1.30 523152 Dental Insurance 0 0 0 1,472 0 1,472 100,00 623153 ShortTerm Disability Ins 0 0 0 272 0 272 100.00 523154 Long Term Disability Ins 0 0 0. 672 0 572 100.00 523150 Life Insurance Short- Long Term 1,022 617 500 495 0 495 -4.26 524100 Workers Compensation Regular 500 700 •700 Soo 0 500 -28.67 527200 Allowance For Call Phone -139 0 0 0 0 0 0.00 600 Personal Services 416,834 268,000 241,20D 252,400 0 252,400 -2,17 6110 Operating Expense 631100 Legal Fees 0 600 0 0 0 0 - 100,00 631600 Appraisal Fees 1,105 D 0 2,000 0 2,000 100.00 e31990 Other Professional Fees 951 500 0 0 0 0 - 100.00 634207 IT Capital Allocation 1,200 500 SOD 500 0 500 0.00 634210 Into Tech Automation AJk= ion 12,800 12,100 12,100 11,600 0 11,600 -4.13 634980 Interdept Payment For Sam, 358 5,000 5,000 7,500 0 7,500 50,00 634999 Other Contractual Services 99,751 50,000 173,20D 50,000 0 60,000 0.00 640200 Mileage Reimbursement Regular 0 200 0 0 0 0 - 100.00 640300 Out Of County Travel Prof Devel 1,062 3,000 0 2,000 0 2,000 -33.33 640410 Motor Pool Rental Charge 361 0 . 0 0 0 C 0.00 641230 Telephone Access Charges 0 C 0 600 0 500 100.00 641700 Cellular Telephone 636 0 0 0 0 0 0.00 641900 Telephone Sys Support Allocation 1,943 0 1,900 1,900 0 1,900 100.00 641950 Postage FrelghtAnd Up_ 25C 600 60C 60C C 60C O,oC 641951 Postage 24 0 0 0 0 C 0100 6431 COElecuicin' 2.94: 4,00C 4,002 4,001 C 4,OOC 0.01' 643400 Water And Sewe, 1,B9£ 2,00C 2,1302 2.00( C 2,000 0.00 644100 Rent Buildings 21,27:. 15,600 10,30[ 21,00( C 21,00L 34.6, . 645100 Insurance General 4,400 4,300 4,300 2,500 0 2,500 -41.86 645260 Autolnsuranc� 9o, C C C ( 0,0; 646360 Maintenance Of Grounos Allocates 6,44-- 6,001 6,000 13,00( C. 8,00( 33.35 646430 Fleet Maint Isf Labor And Overhead 13, 0 C C C C. 0.01 646440 Fleet Malnt ISF Parts and Sublet 65 0 C C C C 0.01, 646445 Fleet Non Mainl ISF Paris and Suble 1 C t r C t C 0,0( 647110 Printing Binding Outside Vendor, 4: 3,00C 00( 2.50: C 2,50, -16.6' 648170 Marketing And Promotional 7,161 5,OOD 5,000 3,006 0 3,00C -40.00 649050 Property Assessment Tax 23,554 24,000 24,001 24,00( C 24,00(, 0,0(1 649100 LegalAdverlising 2,634 1,000 1,000 1,500 0 1,600 50,01 649992 Volunteer Recognition 118 0 0 0 0 0 0.00 651110 Office Supplies General 470 3,600 3,500 2,500 0 2,500 -28.57 651210 Copying Charges 3,980 8,000 6,000 6,000 0 6,000 0.00 652490 Fuel and Lubricants ISF Billings 99 0 0 0 0 0 0.00 952990 Other Operating Supplies 769 0 0 D. 0 0 0.00 854110 Books Publ & Subscriptions 0 200 0 0 0 0 - 100.00 654210 Dues And Memberships 585 700 700 700 0 700 0.00 Bayshore Gateway Triangle CPA G° Pineland Avenue Stonnwater Project 1 10/26/2013 DRI Application Exhibit: Organization's Most Current Balance Sheets Packet Page -1065- 4/8/2014 16.B.1. Expenditure Service Level Analysts grouped by Fund, Fund Center Collier County Government Fiscal Year2014 FY 2013 FY 2012 FY 2013 FY 2013 FY 2014 FY 2014 FY 2014 Adopted Object Code and Account Name Actual Adopted Annualized Current Expanded Total % Change 600 Onerating Expanse 654360 Other Training Ed Exp 224 1,000 1,000 1,000 0 1,000 0.00 600 Operating Expense 197,810 148,700 272,100 155,300 0 155,300 4.44 610 Indirect Cost Reimburs 933,713 618,600 726,100 467,300 0 467,300 -24.46 634970 Indirect Cost Reimbursement 66,600 83,800 83,800 39,600 0 39,600 -62.74 '810 Indirect Cost Reimburs 88,600 83,800 63,800 39,800 0 39,800 -52.74 700 Capital Outlay 0 61,500 0 51,000 0 51,000 -0.97 753100 Improvements General 18,178 0 0 0 0 0 0.00 700 Capital Outlay 18,178 0 0 D 0 0 0.00 800 Grants and Aid 864200 Residential Rehab 234,291 128,000 128,000 20,000 0 20,000 -84.38 800 Grants and Add 234,201 128,000 126,000 20,000 D 20,OOD -84.38 138325.187 Geleway /bayshore District 933,713 618,600 726,100 467,300 0 467,300 -24.46 919010 -187 Reserves 991 Reserves For Contingencies 991000 Reserve For Contingencies 0 61,500 0 51,000 0 51,000 -0.97 991 Reserves For Contingencies 0 51,500 0 51,000 0 51,000 -0.97 993 Reserves For Capital 993000 Reserve For Capital Outlay 0 71,900 0 316,400 0 315,400 338.66 993 Reserves For Capital 0 71,900 0 315,400 0 315,400 338.88 919010 -167 Reserves 0 123,40D 0 366,400 0 366,400 196.92 929010 -187 Transfer 94Do Trans to 287 CRA Loan 912870 TransferTo 287 Cra Loan 1,400,000 1,427,800 1,494,900 905,700 0 905,70C -36.57 94 Do Trans to 287CRALoan 1,400,000 1,427,800 1,494,900 905,70C 0 905,70C -36.57 929010.187 Transfer 1,400,000 1,427,BOD 1,494,900 905,700 0 906,70(1 •36.67 187 baysnore /Gateway T.. 2,333,715 2,169,70(' 2,220,000 1,739,40( 0 1,739,400 - 19.8:. RenorfTota 2,333,71: 2,169,700 2,220,00( 1,739,40: C 1,739,401, 19.II: GovMax V6 2 10/25/2013 ! i Packet Page -1066- � ,- �� t9 `• � 4 �I- IIIII� li II i i I Oto f yt r C 1 a,� ld f . r At V r W, f t 1 i J d . i_7J9jI�t ' Ya Xlt. 4/8/2014 16.6.1. Packet Page -1068- Grant Application Reviewed and Approved by County anager o designee* County Man r ` date After - the -Fact Approval by the BCC is required at the April 8, 2014 BCC meeting TO: Leo Oclts, County Manager CC: Ashley Caserta, Bayshore CRA FROM: Joshua Thomas, Grants Support Specialist SUBJECT: County Manager review and approval of a 201312014 DRYDREF Grant Application to the Collier County Housing, Human, and Veteran Services Department in the amount of $56,570 March 12, 2014 The Bayshore Gateway Triangle Community Redevelopment Agency (CRA) applied for a DRUDREF Grant through HHVS in order to receive funding for stormwater improvements on Pineland Avenue, The Board of County, Commissioners approved the submittal of this application on Januarl- 14, 2014. however. during the application cure period; HHVS requested substantial changes to the application that require a second BC: approval including in house CFI services provided by the Collier County Growth Management I;}ivision as well as additional exhibits including photos of the project aret.. The. change ir: project scope however dia not change the funding amount requested. HHVS established a deadline o" March 13, 2014 for the CRA to resubmit the applicatior with the additional changes made. During the aesign for the previous]\, competed Gateway iriangi: Stormwater Proiec: (DR- grant I' 1 C- DB- D4- 09- 21 -K001 the design engineer-worked from plans prepared for scparate Cin, o'-Napies proiec-. showin = xvori. a ut- aon- oz- r�ineianc.:vvenu:._ Tit, prorrosec: wori:: was w he par o tine Cin worm fo- its water facility at the northeast corner of Pineiand and Lois. This wort: was never done wv the Ciro. and was also left oui of the CRS: s project. Due to the short timeframe, we are requesting your approval for the CRA to submit the application, followed by after the fact approval by the Board of County Commissioners at the April 8, 2014 BCC 3299 Tamiami Trail East, Suite 201 - &I - -1 ^ °' ° ^A^ 1) "44 1) r'"C - 239 -252 -8973 • FAX 239 - 252 -8828 Packet Page -1070- i 4/8/2014 16. B.1. meeting. Once you have reviewed the application, please sign in the box above and in the areas marked for signature in the application and call me for pickup at 239 -252 -8989. Thank you, and please let me know if you have any questions regarding this request. Packet Page -1071-