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Agenda 03/25/2014 Item #16E8
BCC approves 3/25/2014 16.E.8. Item 16.E.13 EXECUTIVE SUMMARY Recommendation that the Board authorize the County Manager to proceed with the development of a grant modification within the Department of Emergency Management to receive up to $600,000 from the Florida Division of Emergency Management for the purchase of up to two (2) mass medical multi-patient ambulance buses. OBJECTIVE: To authorize the County Manager to proceed with coordination of a grant modification within the Department of Emergency Management to receive surplus or excess Department of Homeland Security Funds via the Florida Division of Emergency Management's existing re-occurring annual performance or assistance grant(s), presently utilized by the Collier County Department of Emergency Management as a sub-grantee. There is a limited time-availability for the 100% funding of these vehicle(s) and a compressed but executable time-frame for procurement and delivery. The Board is requested to authorize the Chairwoman to execute a subsequent grant modification if required by the Division of Emergency Management and authorize staff to proceed with any necessary Budget Amendment(s)to allow for a timely procurement. CONSIDERATIONS: The Collier County Bureau of Emergency Services and its Emergency Management and Emergency Medical Services division recognize the need for building local capability to respond to an ever-increasing likelihood of mass casualty events. Just a few examples of the need for additional casualty transport capability include recent accidents, many with buses, vans and multi-vehicle crashes on nearby interstate highways with high numbers of on-scene patients, non-hurricane evacuation potential of the vast number(s) of nursing homes, rest homes, hospitals, assisted living facilities including those presently permitted and new sites under consideration. The present concern of school, workplace, or place of assembly violence or accident potential adds to escalating needs for mass medical basic transport capability. The vehicle(s) are capable of transporting both stretcher/bed-bound patients as well as patients in wheelchairs. The vehicle(s) can provide refuge and re-habilitation for extended on-scene events during hazardous materials emergencies, wildfire or extended structural fire-fighting efforts where responder personnel and or civilians may need a basic life support assessment or first aid. The acquisition of these vehicle(s) will allow ground ambulances and air ambulance efforts to concentrate on the most critical patients without excessively depleting the ground ambulance fleet for other calls for service throughout the County. The Department of Homeland Security has established these vehicle(s) as an approved equipment acquisition toward building improvements in Homeland Security and mass-medical preparedness efforts. These vehicles are quiet common in major metropolitan communities, and staff deems this capability paramount due to the travel distances across our large county and the vulnerabilities noted above. There are no vehicles of this type in Southwest Florida, so the ability to seek additional mass-medical transport capability is limited by the availability of ambulances from adjacent counties and the possible interruption or possible delay of service to other calls for service within Collier County. The Count. Department may utilize the vehicle for special events activities or other mass medical potential operations. Collier County Emergency Management will follow a competitive procurement process as required by the terms and conditions of the grant and county policy. County staff is proposing, due to the compressed acquisition schedule mandated by the sunset of the availability of the funds from the Division of Emergency Management bidding, an "add or alternate bid" as which is further challenged by the limited number of ambulance bus up-fitters, and the availability of chassis(s) for this time sensitive procurement. The add or alternate bid efforts will include either the procurement of one (1) one extended chassis ambulance bus or the delivery of up to 2 (two) standard chassis ambulance busses. While two standard chassis ambulance buses are preferred to improve response time and to share mass-casualty patients Packet Page -1369- 3/25/2014 16.E.8. delivery at multiple hospitals, the determining factor will be; after all specifications are met, that the vehicle(s) can be completed and delivered within the limited grant performance period and approved by the Florida Division of Emergency Management. The Department of Emergency Management has the logistics staff capable of ensuring the vehicle's reliability. The vehicle does not require any special driver/operator license classifications and all necessary EMS field and administrative staff will be trained on the operation of the vehicle for deployment. The basic supplies housed on the vehicle are readily available from both the current disaster supply inventory within the EMS and EM departments. If one vehicle is acquired in the procurement process noted above it will be housed at the Emergency Service Center, of two smaller vehicles are procured they will be spaced geographically to the extent possible within the County. The Department of Emergency Management, EMS and the dependent fire district personnel have adequate staff available on- call after-hours to deploy the vehicle anywhere in the region. The Department of Emergency Management is scheduled to make a presentation to the Public Safety Authority on November 13th regarding this initiative. This Executive Summary is brought forward at this time due to the advisement on November 1St. by the Florida Division of Emergency Management of the last minute availability of funds, albeit with a compressed time schedule. Staff is confident of the endorsement of this initiative by the Public Safety Authority and has received support for this effort presently by the Florida Chief of the Bureau of Emergency Medical Services, the County Medical Director, and the Director of Public Health-Florida, Collier County, Dr. Joan Colfer. Staff will invite members of the Public Safety Authority as well as the Director of Fleet Services to provide input on the technical specifications of the vehicle. FISCAL IMPACT: The acquisition of the vehicle(s) will be 100% funded by the grant modification discussed above. Staff estimates that the annual operating cost to the County for the vehicle will be approximately $2,500 per year and it is further anticipated the vehicle(s) will have an 18-year operating life. The County is under no obligation to replace the vehicle(s) at the end of the life-cycle. The vehicle will be titled to the Collier County Board of County Commissioners. The County will be responsible for any travel cost associated with meetings and vehicle construction inspection visit(s). Three inspection meetings are typically required for such emergency vehicles. Those travel cost will be absorbed by the agencies participating in the project. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney. Any grant modification will be reviewed by the County Attorney's Office prior to presentation to the Chair for signature. This item requires majority vote for approval.-JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact resulting from this action. RECOMMENDATION: That the Board of County Commissioners authorizes the County Manager to coordinate a modification to an existing State Emergency Management grant with the Department of Emergency Management. Further, authorize the Chairwoman to execute a grant modification if required at the earliest convenience and direct staff to proceed with the necessary Budget Amendment(s) in order to proceed at the earliest convenience with the procurement in support of the time constraints by the fund offering by the Florida Division of Emergency Management. PREPARED BY: Dan E. Summers, Director, of Bureau of Emergency Services Packet Page-1370- 3/25/2014 16.E.8. EXECUTIVE SUMMARY Recommendation to approve the Department of Homeland Security (DHS) Federally-Funded Subgrant Agreement 14DS-C2-09-21-01-xxx in the amount of $495,500 for the Department of Emergency Management to acquire a multi-patient ambulance type vehicle. OBJECTIVE: To approve and authorize the Chairman to sign and accept the DHS Federally Funded Subgrant Agreement to acquire a multi-patient ambulance type vehicle. CONSIDERATION: On November 12, 2013, Agenda Item No. 16E13,the Board authorized the County Manager to proceed with the development of a grant modification by the Department of Emergency Management to receive up to $600,000 from the Florida Division of Emergency Management for the purchase of up to two mass medical multi-patient ambulance buses. Due to the compressed acquisition schedule mandated by the sunset of the availability of funds, the Board also authorized competitive procurement of the buses as required by the terms and conditions of the grant and County policy. The Florida Division of Emergency Management recently notified staff that Subgrant Agreement 14DS- C2-09-21-01-xxx, not a grant modification, must be approved and signed by the County to accept $495,500 in grant funds. The funding would be used to acquire one multi-patient transport vehicle on a bus chassis with suitable on-board equipment as a turn-key procurement that includes, but is not limited to, integrated, engineered, and interoperable components such as: spare stretchers and litters, stair chairs, wheelchair straps, oxygen supplies, remote vital sign monitoring, two-way radios, responder hyper and hypo temperature recovery vest, battery operated personnel transport carts, battery chargers, supply carts, and an on-board generator. The reimbursement deadline set forth in the Subgrant Agreement is June 30,2014. As such, it continues to be necessary to concurrently pursue procurement via a competitive process and/or eligible procedures to prevent the loss of the federal funding opportunity. All efforts will be made to meet the reimbursement deadline. Once fully executed, the contract number on the Federally-Funded Subgrant Agreement will be completed by the State. FISCAL IMPACT: A budget amendment is required to recognize revenue in the amount of$495,000 to Fund 713 (County Manager Agency Grants), Project#33317 for FY 14. No matching funds are required. Staff estimates that the annual operating cost to the County for the vehicle will be approximately $2,500 per year and it is further anticipated the vehicle will have an 18-year operating life. The County is under no obligation to replace the vehicle at the end of the life-cycle. LEGAL CONSIDERATIONS: The Federally Funded Subgrant Agreement is a standard document. It allows the State to terminate for cause or convenience. It allows the County to terminate for convenience only with State approval. This item is approved for form and legality and requires a majority vote for approval. -JAB GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this Executive Summary. Packet Page-1371- 3/25/2014 16.E.8. RECOMMENDATION: That the Board of County Commissioners approves and authorizes the Chairman to sign Federally-Funded Subgrant Agreement 14DS-C2-09-21-01-xxx from the Florida Division of Emergency Management for the purchase of an ambulance bus, integrated and complimentary on-board equipment generally referenced above, and specified travel for production and inspection meetings at the site of manufacture in the amount of$495,500. Prepared by: Dan E. Summers,Director,Bureau of Emergency Services Packet Page-1372- 3/25/2014 16.E.8. EXECUTIVE SUMMARY Recommendation to award Invitation to Bid #14-6231 - Mass Casualty Ambulance Bus to Sartin Services, Inc. in the amount of$479,982. OBJECTIVE: To purchase a Mass Casualty Ambulance bus support vehicle with Florida Division of Emergency Management grant funds, previously approved by the Board. CONSIDERATIONS: The Collier County Bureau of Emergency Services and its Emergency Management and Emergency Medical Services departments recognize the need for building local capability to respond to an ever-increasing likelihood of mass casualty events. In preparation for these events, a multi-transport medical transport vehicle is needed to provide basic mass-medical transportation and field treatment capability during disasters and extreme emergency event(s) and to support responder re-hab during extended on-scene situations. The Mass Casualty Ambulance bus project was approved by the Board on November 12, 2013, as Board Agenda item 16E.13. The Ambulance Bus Grant funding project sub- contract award from the Florida Division of Emergency Management grant # 14DS-C2- 09-21-01-xxx was approved by the Board on February 25, 2014, as Agenda item 16E.13. The Mass Casualty Ambulance Bus project has received the full support of the Public Safety Authority, Medical Director, Health Director, and other stakeholders. In accordance with the grant project and grantor guidance, staff issued Invitation to Bid (ITB) 14-6231, posted on February 24, 2014 with electronic notification sent to thirty-two (32) potential vendors and direct emails to five additional qualified suppliers. Fourteen (14) vendors downloaded the solicitation package and one (1) bid was received by the due date of March 10, 2014. Staff reviewed the bid from Sartin Services, Inc. (Sartin Services) and has determined them to be qualified and able to provide the requested product in the timeline required by the granting agency. The original proposal, submitted by Sartin Services (03/10/2014), came in approximately 23% over budget ($110,000). Per the Board's Purchasing Ordinance (Section 10: Competitive Bid Process; D2) and with approval from the grantor agency, staff entered into negotiation with Sartin Services to lower the total price to within previously determined budget of $480,000. During the course of negotiation, minor specification adjustments were made. All changes do not affect the delivery, general specification, or intent of the overall design and specification of the vehicle as set forth in the Scope of Work for the Board approved Federally-Funded Subgrant Agreement. The Subgrant is a cost-reimbursement agreement. The final issuance of the purchase order will be contingent upon validation of the Division of Corporation's registration in the State of Florida. On March 11, 2014 Sartin Services submitted a revised proposal totaling $479,982.00, falling within the budget of $480,000. Staff recommends award of ITB 14-6231 to Sartin Services Inc. as the lowest qualified responsive bidder. Packet Page-1373- 3/25/2014 16.E.8. FISCAL IMPACT: Funds for the purchase of the Mass Casualty Ambulance Bus are budgeted in the Emergency Management Grant Fund #713, project #33317 in the °$ amount of $479,982.00, with an additional $15,518 budgeted for the purchase of a mobile radio and satellite phone in accordance with the previously approved grant referenced above. Annual operating cost are estimated to be approximately $2,500 per year and will be paid from general operating funds, Fund 001, and it is further anticipated the vehicle will have an 18-year operating life. The County is under no obligation to replace the vehicle at the end of the life-cycle. GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this Executive Summary. LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board approval. - JAB RECOMMENDATION: That the Board of County Commissioners awards Invitation to Bid #14-6231 for a Mass Casualty Ambulance Bus to Sartin Services, Inc. in the amount of$479,982.00. ATTACHMENTS: Sartin 3/10/2014 proposal Sartin Revised Proposal Bid tabulation Approved executive summary from 11/12/2013 Approved executive summary from 02/25/2014 Approved grant contract Prepared by: Dan E Summers, Director, Emergency Management Packet Page-1374- 3/25/2014 16.E8. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.8. Item Summary: Recommendation to award Invitation to Bid#14-6231- Mass Casualty Ambulance Bus to Sartin Services, Inc. in the amount of$479,982. Meeting Date: 3/25/2014 Prepared By Name: BoniChristine Title: Accountant, Bureau of Emergency Services 3/12/2014 12:55:21 PM Submitted by Title: Director-Bureau of Emergency Services, Bureau of Emergency Services Name: SummersDan 3/12/2014 12:55:22 PM Approved By Name: SummersDan Title: Director-Bureau of Emergency Services,Bureau of Emergency Services Date: 3/12/2014 1:13:30 PM Name:NorthrupAdam Title: Procurement Specialist, Purchasing&General Services Date: 3/12/2014 4:28:05 PM Name: MarkiewiczJoanne Title: Director-Purchasing/General Services,Purchasing&General Services Date: 3/13/2014 10:15:11 AM Name: JohnsonScott Title: Procurement Specialist, Purchasing&General Services Date: 3/13/2014 10:32:05 AM Name: pochopinpat Packet Page-1375- 3/25/2014 16.E.8. Title:Administrative Assistant,Administrative Services Division Date: 3/13/2014 10:40:16 AM Name: Joshua Thomas Title: Grants Support Specialist, Grants Management Office Date: 3/13/2014 10:52:44 AM Name: PriceLen Title:Administrator-Administrative Services,Administrative Services Division Date: 3/13/2014 1:18:58 PM Name: BelpedioJennifer Title: Assistant County Attorney, CAO General Services Date: 3/13/2014 1:53:15 PM Name: KlatzkowJeff Title: County Attorney, Date: 3/13/2014 3:22:20 PM Name: PryorCheryl Title: Management/Budget Analyst, Senior, Office of Management&Budget Date: 3/13/2014 4:27:15 PM Name: StanleyTherese Title: Management/Budget Analyst, Senior, Grants Management Office Date: 3/17/2014 10:29:48 AM Name: KlatzkowJeff Title: County Attorney, Date: 3/17/2014 11:47:28 AM Name: OchsLeo Title: County Manager, County Managers Office Date: 3/17/2014 3:35:21 PM Packet Page-1376- 3/25/2014 16.E.8. 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Contract Number. 14DS42-09-21-01- 1/43 CFDA Number 97.067 FEDERALLY-FUNDED SUBGRANT AGREEMENT THIS AGREEMENT is entered into by the State of Florida, Division of Emergency Management, with headquarters in Tallahassee, Florida(hereinafter referred to as the"Division"),and Collier County Board of County Commissioners,(hereinafter referred to as the"Recipient"). THIS AGREEMENT IS ENTERED INTO BASED ON THE FOLLOWING REPRESENTATIONS: A. The Recipient represents that it is fully qualified and eligible to receive these grant funds to provide the services identified herein; and B. The Division has the authority to subgrant these funds to the Recipient upon the terms and conditions below;and C. The Division has statutory authority to disburse the funds under this Agreement. THEREFORE,the Division and the Recipient agree to the following: (1) SCOPE OF WORK. The Recipient shall perform the work in accordance with the Program Budget and Scope of Work,Attachment A and B of this Agreement. (2) INCORPORATION OF LAWS, RULES, REGULATIONS AND POLICIES The Recipient and the Division shall be governed by applicable State and Federal laws, rules and regulations,including those identified in Attachment D. (3) PERIOD OF AGREEMENT. This Agreement shall begin upon execution by both parties whichever is later,and shall end June 30,2014,unless terminated earlier in accordance with the provisions of Paragraph (12)of this Agreement. (4) MODIFICATION OF CONTRACT Either party may request modification of the provisions of this Agreement. Changes which are agreed upon shall be valid only when in writing,signed by each of the parties, and attached to the original of this Agreement. (5) RECORDKEEPING (a) As applicable,Recipient's performance under this Agreement shall be subject to the Federal OMB Circular No.A-102,"Common Rule: Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments"(53 Federal Register 8034)or OMB Circular No.A-110,"Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education, Hospitals,and Other Nonprofit Organizations,"and either OMB Circular No.A-87, "Cost 1 Packet Page-1378- 3/25/2014 16.E.8. Principles for State, Local and Indian Tribal Governments,"OMB Circular No.A-21,"Cost Principles for Educational Institutions,"or OMB Circular No.A-122,"Cost Principles for Non-profit Organizations." (b) The Recipient shalt retain sufficient records to show its compliance with the terms of this Agreement,and the compliance of all subcontractors or consultants paid from funds under this Agreement,for a period of five years from the date the audit report is issued,and shall allow the Division or its designee,the State Chief Financial Officer or the State Auditor General access to the records upon request. The Recipient shall ensure that audit working papers are available to them upon request for a period of five years from the date the audit report is issued,unless extended in writing by the Division. The five year period may be extended for the following exceptions: 1. If any litigation,claim or audit is started before the five year period expires, and extends beyond the five year period,the records shall be retained until all litigation,claims or audit findings involving the records have been resolved_ 2. Records for the disposition of non-expendable personal property valued at $5,000 or more at the time it is acquired shall be retained for five years after final disposition. 3, Records relating to real property acquired shall be retained for five years after the closing on the transfer of title. (c) The Recipient shall maintain all records for the Recipient and for all subcontractors or consultants to be paid from funds provided under this Agreement,including documentation of all program costs, in a form sufficient to determine compliance with the requirements and objectives of the Budget and Scope of Work-Attachment A and B-and all other applicable laws and regulations. (d) The Recipient,its employees or agents,including all subcontractors or consultants to be paid from funds provided under this Agreement,shall allow access to its records at reasonable times to the Division,its employees,and agents. "Reasonable"shall ordinarily mean during normal business hours of 8:00 a.m.to 5:00 p.m., local time, on Monday through Friday. "Agents"shall include, but not be limited to,auditors retained by the Division. (6) AUDIT REQUIREMENTS (a) The Recipient agrees to maintain financial procedures and support documents, in accordance with generally accepted accounting principles,to account for the receipt and expenditure of funds under this Agreement. (b) These records shall be available at reasonable times for inspection,review, or audit by state personnel and other personnel authorized by the Division. "Reasonable"shall ordinarily mean normal business hours of 8:00 a.m. to 5:00 p.m., local time,Monday through Friday. (c) The Recipient shall provide the Division with the records, reports or financial statements upon request for the purposes of auditing and monitoring the funds awarded under this Agreement. 2 Packet Page-1379- 3/25/2014 16.E.8. (d) If the Recipient is a State or local government or a non-profit organization as defined in OMB Circular A-133,as revised,and in the event that the Recipient expends$500,000 or more in Federal awards in its fiscal year,the Recipient must have a single or program-specific audit conducted in accordance with the provisions of OMB Circular A-133,as revised. EXHIBIT 1 to this Agreement shows the Federal resources awarded through the Division by this Agreement. In determining the Federal awards expended in its fiscal year,the Recipient shall consider all sources of Federal awards, including Federal resources received from the Division. The determination of amounts of federal awards expended should be in accordance with the guidelines established by OMB Circular A-133,as revised. An audit of the Recipient conducted by the Auditor General in accordance with the provisions of OMB Circular A-133,as revised,will meet the requirements of this paragraph. In connection with the audit requirements addressed in this Paragraph 6(d)above,the.Recipient shalt fulfill the requirements for auditee responsibilities as provided in Subpart C of OMB Circular A-133, as revised, If the Recipient expends less than$500,000 in federal awards in its fiscal year,an audit conducted in accordance with the provisions of OMB Circular A-133,as revised,is not required. In the event that the Recipient expends less than$500,000 in federal awards in its fiscal year and chooses to have an audit conducted in accordance with the provisions of OMB Circular A-133,as revised,the cost of the audit must be paid from non-Federal funds. (e) Send copies of reporting packages for audits conducted in accordance with OMB Circular A-133,as revised, and required by subparagraph (d) above,when required by Section.320(d), OMB Circular A-133,as revised,by or on behalf of the Recipient to: The Division at the following address: Division of Emergency Management Office of Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 Send the Single Audit reporting package and Form SF-SAC to the Federal Audit Clearinghouse by submission online at http:/l harvester.census.00vffac/coliectlddeindex.htm I And to any other Federal agencies and pass-through entities in accordance with Sections.320(e)and(f), OMB Circular A-133,as revised. (f) Pursuant to Section.320(f),OMB Circular A-133,as revised,the Recipient shall send a copy of the reporting package described in Section.320(c), OMB Circular A-133,as revised,and any management letter issued by the auditor,to the Division at the following address: Division of Emergency Management Office of Inspector General 2555 Shumard Oak Boulevard Tallahassee, Florida 32399-2100 3 Packet Page-1380- 3/25/2014 16.E.8. (g) By the date due,send any reports,management letter,or other Information required to be submitted to the Division pursuant to this Agreement in accordance with OMB Circular A-133, Florida Statutes,and Chapters 10.550(local governmental entities)or 10.650(nonprofit and for-profit organizations),Rules of the Auditor General,as applicable. (h) Recipients should state the data that the reporting package was delivered to the Recipient when submitting financial reporting packages to the Division for audits done in accordance with OMB Circular A-133 or Chapters 10.550(local governmental entities)or 10.650(nonprofit and for-profit organizations), Rules of the Auditor General, (i) If the audit shows that all or any portion of the funds disbursed were not spent in accordance with the conditions of this Agreement,the Recipient shall be held liable for reimbursement to the Division of all funds not spent in accordance with these applicable regulations and Agreement provisions within thirty days after the Division has notified the Recipient of such non-compliance. (j) The Recipient shall have all audits completed by an independent certified public accountant(IPA),either a certified public accountant or a public accountant licensed under Chapter 473, Fla.Stat. The IPA shall state that the audit complied with the applicable provisions noted above. The audit must be received by the Division no later than nine months from the end of the Recipients fiscal year. (7) REPORTS (a) The Recipient shall provide the Division with quarterly reports and a close-out report. These reports shall include the current status and progress by the Recipient and all subrecipients and subcontractors in completing the work described in the Scope of Work and the expenditure of funds under this Agreement, in addition to any other information requested by the Division. (b) Quarterly reports are due to the Division no later than 30 days after the end of each quarter of the program year and shall be sent each quarter until submission of the administrative close- out report. The ending dates for each quarter of the program year are March 31,June 30, September 30 and December 31, (c) The close-out report is due 45 days after termination of this Agreement or 45 days after completion of the activities contained in this Agreement,whichever first occurs. (d) If all required reports and copies are not sent to the Division or are not completed in a manner acceptable to the Division, the Division may withhold further payments until they are completed or may take other action as stated in Paragraphs(10),(11)and(12)of this Agreement, "Acceptable to the Division"means that the work product was completed in accordance with the Budget and Scope of Work. (e) The Recipient shall provide additional program updates or information that may be required by the Division. (f) The Recipient shall provide additional reports as requested by the Division. 4 Packet Page -1381- (1) 3/25/2014 16.E.8. (8) MONITORING. The Recipient shall monitor its performance under this Agreement,as well as that of its subcontractors and/or consultants who are paid from funds provided under this Agreement,to ensure that time schedules are being met,the Schedule of Deliverables and Scope of Work are being accomplished within the specified time periods,and other performance goals are being achieved. A review shall be done for each function or activity in Attachment A and B to this Agreement,and reported in the quarterly financial report. In addition to reviews of audits conducted in accordance with paragraph(8)above,monitoring procedures may include, but not be limited to,on-site visits by Division staff,limited scope audits,and/or other procedures. The Recipient agrees to comply and cooperate with any monitoring procedures/processes deemed appropriate by the Division. In the event that the Division determines that a limited scope audit of the Recipient is appropriate,the Recipient agrees to comply with any additional instructions provided by the Division to the Recipient regarding such audit. The Recipient further agrees to comply and cooperate with any inspections,reviews, investigations or audits deemed necessary by the Florida Chief Financial Officer or Auditor General. In addition,the Division will monitor the performance and financial management by the Recipient throughout the contract term to ensure timely completion of all tasks. (9) LIABILITY (a) Unless Recipient is a State agency or subdivision,as defined in Section 768.28, Fla. Stat.,the Recipient is solely responsible to parties it deals with in carrying out the terms of this Agreement,and shall hold the Division harmless against all claims of whatever nature by third parties arising from the work performance under this Agreement. For purposes of this Agreement,Recipient agrees that it is not an employee or agent of the Division,but is an independent contractor. (b) Any Recipient which is a state agency or subdivision,as defined in Section 768.28, Fla. Stat.,agrees to be fully responsible for its negligent or tortious acts or omissions which result in claims or suits against the Division,and agrees to be liable for any damages proximately caused by the acts or omissions to the extent set forth in Section 768.28, Fla.Stat. Nothing herein is intended to serve as a waiver of sovereign immunity by any Recipient to which sovereign immunity applies. Nothing herein shall be construed as consent by a state agency or subdivision of the State of Florida to be sued by third parties in any matter arising out of any contract. (10) DEFAULT. If any of the following events occur("Events of Default"),all obligations on the part of the Division to make further payment of funds shall, if the Division elects,terminate and the Division has the option to exercise any of its remedies set forth in Paragraph(11). However,the Division may make payments or partial payments after any Events of Default without waiving the right to exercise such remedies, and without becoming liable to make any further payment: 5 Packet Page-1382- 3/25/2014 16.E.8. (a) If any warranty or representation made by the Recipient in this Agreement or any previous agreement with the Division is or becomes false or misleading in any respect,or if the Recipient fails to keep or perform any of the obligations, terms or covenants in this Agreement or any previous agreement with the Division and has not cured them in timely fashion,or is unable or unwilling to meet its obligations under this Agreement; (b) if material adverse changes occur in the financial condition of the Recipient at any time during the term of this Agreement and the Recipient fails to cure this adverse change within thirty days from the date written notice is sent by the Division. (c) if any reports required by this Agreement have not been submitted to the Division or have been submitted with incorrect, incomplete or insufficient information; (d) If the Recipient has failed to perform and complete on time any of its obligations under this Agreement. (11) REMEDIES. If an Event of Default occurs,then the Division shall,after thirty calendar days written notice to the Recipient and upon the Recipients failure to cure within those thirty days,exerc,se any one or more of the following remedies,either concurrently or consecutively: (a) Terminate this Agreement,provided that the Recipient is given at least thirty days prior written notice of the termination. The notice shall be effective when placed in the United States,first class mail,postage prepaid, by registered or certified mail-return receipt requested,to the address in paragraph(13)herein; (b) Begin an appropriate legal or equitable action to enforce performance of this Agreement; (c) Withhold or suspend payment of all or any part of a request for payment; (d) Require that the Recipient refund to the Division any monies used for ineligible purposes under the taws,rules and regulations governing the use of these funds. (e) Exercise any corrective or remedial actions,to include but not be limited to: 1. Request additional information from the Recipient to determine the reasons, for or the extent of non-compliance or lack of performance, 2. Issue a written warning to advise that more serious measures may be taken if the situation is not corrected, 3. Advise the Recipient to suspend,discontinue or refrain from incurring costs for any activities in question or 4. Require the Recipient to reimburse the Division for the amount of costs incurred for any items determined to be ineligible; (f) FYarcise any other rights or remedies which may be available under law. 6 Packet Page-1383- 3/25/2014 16.E.8. (g) Pursuing any of the above remedies will not stop the Division from pursuing any other remedies in this Agreement or provided at law or in equity. If the Division waives any right or remedy in this Agreement or fails to insist on strict performance by the Recipient,it will not affect,extend or waive any other right or remedy of the Division,or affect the later exercise of the same right or remedy by the Division for any other default by the Recipient (12) TERMINATION. (a) The Division may terminate this Agreement for cause after thirty days written notice. Cause can include misuse of funds,fraud, lack of compliance with applicable rules,laws and regulations, failure to perform on time,and refusal by the Recipient to permit public access to any document,paper, letter,or other material subject to disclosure under Chapter 119, Fla.Stat.,as amended. (b) The Division may terminate this Agreement for convenience or when it determines, in its sole discretion that continuing the Agreement would not produce beneficial results in line with the further expenditure of funds, by providing the Recipient with thirty calendar days prior written notice. (c) The parties may agree to terminate this Agreement for their mutual convenience through a written amendment of this Agreement. The amendment will state the effective date of the termination and the procedures for proper closeout of the Agreement. (d) in the event that this Agreement is terminated,the Recipient will not incur new obligations for the terminated portion of the Agreement after the Recipient has received the notification of termination, The Recipient will cancel as many outstanding obligations as possible. Costs incurred after receipt of the termination notice will be disallowed. The Recipient shall not be relieved of liability to the Division because of any breach of Agreement by the Recipient. The Division may,to the extent authorized by law,withhold payments to the Recipient for the purpose of set-off until the exact amount of damages due the Division from the Recipient is determined. (13) NOTICE AND CONTACT. (a) All notices provided under or pursuant to this Agreement shall be in writing,either by hand delivery, or first class,certified mail,return receipt requested, to the representative named below,at the address below,and this notification attached to the original of this Agreement. (b) The name and address of the Division contract manager for this Agreement is: Carolyn Washington, Community Assistance Consultant EOGIDivision of Emergency Management 2555 Shumard Oak Boulevard, Room 120D Telephone:(850)410-1271 Fax:(850)922-8689 Email: CaroIvn.washinatonOem.mvftorida.com 7 Packet Page-1384- CD, 3/25/2014 16.E.8. (c) The name and address of the Representative of the Recipient responsible for the administration of this Agreement is: Dan E.Summers 80752ely Cultural Pkwy,Suite 445 Napies,l-L 3417,E Telephone:239-252-3600 da nsum mersOcol[iergov.net (d) In the event that different representatives or addresses are designated by either party after execution of this Agreement,notice of the name,title and address of the new representative will be provided as outlined in(13)(a)above. (14) SUBCONTRACTS If the Recipient subcontracts any of the work required under this Agreement,a copy of the unsigned subcontract must be forwarded to the Division for review and approval before it is executed by the Recipient. The Recipient agrees to include in the subcontract that(i)the subcontractor is bound by the terms of this Agreement,(ii)the subcontractor is bound by all applicable state and federal laws and regulations,and(iii)the subcontractor shall hold the Division and Recipient harmless against all clairns of whatever nature arising out of the subcontractor's performance of work under this Agreement,to the extent allowed and required by law. The Recipient shall document in the quarterly report the subcontractor's progress in performing its work under this Agreement For each subcontract,the Recipient shall provide a written statement to the Division as to whether that subcontractor is a minority business enterprise,as defined in Section 288.703, Fla. Sta(. (15) TERMS AND CONDITIONS This Agreement contains all the terms and conditions agreed upon by the parties. (16) ATTACHMENTS (a) All attachments to this Agreement are incorporated as if set out fully. (b) in the event of any inconsistencies or conflict between the language of this Agreement and the attachments,the language.of the attachments shall control,but only to the extent of the conflict or inconsistency. (c) This Agreement has the fallowing attachments: Exhibit 1 -Funding Sources Attachment A—Budget Attachment B—Scope of Work Attachment G-Deliverables Attachment D—Program Statutes and Regulations Attachment E—Justification of Advance Payment Attachment F—Warranties and Representations 8 0 Packet Page-1385- 3/25/2014 16.E.8. Attachment G—Certification Regarding Debarment Attachment H—Statement of Assurances Attachment I— Reimbursement Checklist (17) FUNDING/CONSIDERATION (a) This is a cost-reimbursement Agreement. The Recipient shall be reimbursed for costs incurred in the satisfactory performance of work hereunder in an amount not to exceed $495,500.00,subject to the availability of funds. (b) Any advance payment under this Agreement is subject to Section 216.181(1 6), Fla.Stat.,and is contingent upon the Recipient's acceptance of the rights of the Division under Paragraph (12)(b)of this Agreement. The amount which may be advanced may not exceed the expected cash needs of the Recipient within the first three(3)months of the contract term. For a federally funded contract, any advance payment is also subject to federal OMB Circulars A-87,A-110,A-122 and the Cash Management Improvement Act of 1990. All advances are required to be held in an interest-bearing account It an advance payment is requested,the budget data on which the request is based and a justification statement shall be included in this Agreement as Attachment E. Attachment E will specify the amount of advance payment needed and provide an explanation of the necessity for and proposed use of these funds. No advance shall be accepted for processing If a reimbursement has been paid prior to the submittal of a request for advanced payment. (c) After the initial advance, if any, payment shall be made on a reimbursement basis as needed. The Recipient agrees to expend funds in accordance with the Budget and Scope of Work, Attachment A and B of this Agreement. (d) Invoices shall be submitted at least quarterly and shall include the supporting documentation for all costs of the project or services. Invoices shall be accompanied by a statement signed and dated by an authorized representative of the Recipient certifying that'all disbursements made in accordance with conditions of the Division agreement and payment is due and has not been previously requested for these amounts! The supporting documentation must comply with the documentation requirements of applicable OMB Circular Cost Principles. The final invoice shall be submitted within thirty (30)days after the expiration date of the agreement. An explanation of any circumstances prohibiting the submittal of quarterly invoices shall be submitted to the Division grant manager as part of the Recipients quarterly reporting as referenced in Paragraph 7 of this Agreement. If the necessary funds are not available to fund this Agreement as a result of action by the United States Congress,the federal Office of Management and Budgeting,the State Chief Financial Officer or under subparagraph(19)(h)of this Agreement,all obligations on the part of the Division to make any further payment of funds shall terminate,and the Recipient shall submit its closeout report within thirty days of receiving notice from the Division. 9 Packet Page-1386- 3/25/2014 16.E.8. Changes to the amount of funding pursuant to Paragraph(17)(a)above may be accomplished by notice from the Division to the Recipient. The Division may make an award of additional funds by subsequent modification. All funds received hereunder shall be placed in an interest-bearing account with a separate account code identifier for tracking all deposits,expenditures and interest earned. Funds disbursed to the Recipient by the Division that are not expended in implementing this program shall be returned to the Division,along with any interest earned on all funds received under this Agreement,within ninety(90) days of the expiration of the award Agreement. The Recipient shall comply with all applicable procurement rules and regulations in securing goods and services to implement the Scope of Work. Whenever required by law or otherwise permitted, the Recipient shall utilize competitive procurement practices. Allowable costs shall be determined in accordance with applicable Office of Management and Budget Circulars,or, in the event no circular applies, by 48 CFR Part 31 CONTRACT COST PRINCIPLES AND PROCEDURES. Any requests received after June 30.2014,at the discretion of the Division,may not be reimbursed from this Agreement. This agreement may be renewed, at the Division's sole discretion,for a period that may not exceed three years or the term of the original Agreement,whichever period is longer,specifying the renewed price and subject to the availability of funds. Pursuant to Section 287.057(13), Florida Statutes, exceptional purchase contracts pursuant to Section 287.057(3)(a)and(c),may not be renewed. (18) REPAYMENTS All refunds or repayments due to the Division under this Agreement are to be made payable to the order of"Division of Emergency Management"and mailed directly to the following address: Division of Emergency Management Cashier 2555 Shumard Oak Boulevard Tallahassee FL 32399-210D In accordance with Section 215.34(2), Fla. Stat.,if a check or other draft is returned to the Division for collection,Recipient shall pay the Division a service fee of$15.00 or 5%of the face amount of the returned check or draft,whichever is greater. (19) MANDATED CONDITIONS (a) The validity of this Agreement is subject to the truth and accuracy of all the information,representations,anti materials submitted or provided by the Recipient in this Agreement, in any later submission or response to a Division request,or in any submission or response to fulfill the requirements of this Agreement. All of said information, representations,and materials is incorporated by reference. The inaccuracy of the submissions or any material changes shall,at the option of the Division and with thirty days written notice to the Recipient,cause the termination of this Agreement and the release of the Division from all its obligations to the Recipient. (b) This Agreement shall be construed under the laws of the State of Florida, and venue for any actions arising out of this Agreement shall be in the Circuit Court of Leon County. If any provision of this Agreement is in conflict with any applicable statute or rule, or is unenforceable,then the provision 10 Packet Page-1387- (T). 3/25/2014 16.E.8. shall be null and void to the extent of the conflict,and shall be severable,but shall not invalidate any other provision of this Agreement. (c) Any power of approval or disapproval granted to the Division under the terms of this Agreement shall survive the term of this Agreement. (d) This Agreement may be executed in any number of counterparts,any one of which may be taken as an original. (e) The Recipient agrees to comply with the Americans With Disabilities Act(Public Law 101-336,42 U.S.C.Section 12101 et seq.),which prohibits discrimination by public and private entities on the basis of disability in employment, public accommodations,transportation, State and local government services,and telecommunications. (f) Those who have been placed on the convicted vendor list following a conviction for a public entity crime or on the discriminatory vendor list may not submit a bid on a contract to provide any goods or services to a public entity,may not submit a bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit bids on leases of real property to a public entity,may not be awarded or perform work as a contractor, supplier,subcontractor, or consultant under a contract with a public entity,and may not transact business with any public entity in excess of$25,000.00 for period of 36 months from the date of being placed on the convicted vendor list or on the discriminatory vendor list. (g) Any Recipient which is not a local government or state agency,and which receives funds under this Agreement from the federal government,certifies,to the best of its knowledge and belief, that it and its principals: 1. are not presently debarred,suspended,proposed for debarment,declared ineligible,or voluntarily excluded from covered transactions by a federal department or agency; 2. have not,within a five-year period preceding this proposal been convicted of or had a civil judgment rendered against them for fraud or a criminal offense in connection with obtaining, attempting to obtain,or performing a public(federal,state or local)transaction or contract under public transaction;violation of federal or state antitrust statutes or commission of embezzlement,theft,forgery, bribery,falsification or destruction of records,making false statements, or receiving stolen property; 3. are not presently indicted or otherwise criminally or civilly charged by a governmental entity(federal,state or local)with commission of any offenses enumerated in paragraph 19(g)2_of this certification;and 4. have not within a five-year period preceding this Agreement had one or mare public transactions(federal,state or local)terminated for cause or default. tf the Recipient is unable to certify to any of the statements in this certification,then the Recipient shall attach an explanation to this Agreement. 11 Packet Page -1388- `.�' 3/25/2014 16.E.8. In addition,the Recipient shall send to the Division (by email or by facsimile transmission) the completed"Certification Regarding Debarment,Suspension, Ineligibility And Voluntary Exclusion"(Attachment G)for each intended subcontractor which Recipient plans to fund under this Agreement. The form must be received by the Division before the Recipient enters into a contract with any subcontractor. (h) The State of Florida's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature,and subject to any modification in accordance with Chapter 216,Fla. Stat. or the Florida Constitution. (i) All bills for fees or other compensation for services or expenses shall be submitted in detail sufficient for a proper preaudit and postaudit thereof. (j) Any bilis for travel expenses shall be submitted in accordance with Section 112.061, Fla.Stat. The provisions of any special or local law,present or future,shall prevail over any conflicting provisions in this section, but only to the extent of the conflict. (k) The Division reserves the right to unilaterally cancel this Agreement if the Recipient refuses to allow public access to all documents,papers, letters or other material subject to the provisions of Chapter 119,Fla. Stat.,which the Recipient created or received under this Agreement. (I) If the Recipient is allowed to temporarily invest any advances of funds under this Agreement, any interest income shall either be returned to the Division or be applied against the Division's obligation to pay the contract amount. (m) The State of Florida will not intentionally award publicty-funded contracts to any contractor who knowingly employs unauthorized alien workers,constituting a violation of the employment provisions contained in 8 U.S.C. Section 1324a(e)[Section 274A(e)of the Immigration and Nationality Act (INA")j. The Division shall consider the employment by any contractor of unauthorized aliens a violation of Section 274A(e)of the 1NA. Such violation by the Recipient of the employment provisions contained in Section 274A(e)of the INA shall be grounds for unilateral cancellation of this Agreement by the Division. (n) The Recipient is subject to Florida's Government in the Sunshine Law(Section 286.011, Fla. Stat.)with respect to the meetings of the Recipient's governing board or the meetings of any subcommittee making recommendations to the governing board. All of these meetings shall be publicly noticed,open to the public,and the minutes of all the meetings shall be public records, available to the public in accordance with Chapter 119, Fla. Stet (o) All unmanufactured and manufactured articles,materials and supplies which are acquired for public use under this Agreement must have been produced in the United States as required under 41 U.S.C. 10a, unless it would not be in the public interest or unreasonable in cost. I2 Packet Page-1389- ' 6.1) 3/25/2014 16.E.8. (20) LOBBYING PROHIBITION (a) No funds or other resources received from the Division under this Agreement may be used directly or indirectly to influence legislation or any other official action by the Florida Legislature or any state agency. (b) The Recipient certifies,by its signature to this Agreement,that to the best of his or her knowledge and belief: 1. No Federal appropriated funds have been paid or will be paid,by or on behalf of the Recipient,to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress,an officer or employee of Congress,or an employee of a Member of Congress in connection with the awarding of any Federal contract,the making of any Federal grant,the making of any Federal loan,the entering into of any cooperative agreement,and the extension, continuation,renewal, amendment or modification of any Federal contract,grant,loan or cooperative agreement. 2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency,a Member of Congress, an officer or employee of Congress,or an employee of a Member of Congress in connection with this Federal contract,grant,ban or cooperative agreement,the Recipient shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," 3. The Recipient shall require that this certification be included in the award documents for all subawards(including subcontracts, subgrants, and contracts under grants,loans, and cooperative agreements)and that all subrecipients shall certify and disclose. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31,U.S.Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. (21) COPYRIGHT. PATENT AND TRADEMARK ANY AND ALL PATENT RIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY RESERVED TO THE STATE OF FLORIDA. ANY AND ALL COPYRIGHTS ACCRUING UNDER OR IN CONNECTION WITH THE PERFORMANCE OF THIS AGREEMENT ARE HEREBY TRANSFERRED BY THE RECIPIENT TO THE STATE OF FLORIDA. (a) If the Recipient has a pre-existing patent or copyright,the Recipient shall retain all rights and entitlements to that pre-existing patent or copyright unless the Agreement provides otherwise. (b) if any discovery or invention is developed in the course of or as a resit of work or services performed under this Agreement,or in any way connected with it,the Recipient shall refer the 13 Packet Page (5zt').) 3/25/2014 16.E8. discovery or invention to the Division for a determination whether the State of Florida will seek patent protection in its name. Any patent rights accruing under or in connection with the performance of this Agreement are reserved to the State of Florida. If any books,manuals,films,or other copyrightable material are produced,the Recipient shall notify the Division. Any copyrights accruing under or in connection with the performance under this Agreement are transferred by the Recipient to the State of Florida. (c) Within thirty days of execution of this Agreement,the Recipient shall disclose all intellectual properties relating to the performance of this Agreement which he or she knows or should know could give rise to a patent or copyright. The Recipient shall retain all rights and entitlements to any pre-existing intellectual property which is disclosed. Failure to disclose will indicate that no such property exists. The Division shall then, under Paragraph(b),have the right to all patents and copyrights which accrue during performance of the Agreement. (22) LEGAL AUTHORIZATION. The Recipient certifies that it has the legal authority to receive the funds under this Agreement and that it's governing body has authorized the execution and acceptance of this Agreement. The Recipient also certifies that the undersigned person has the authority to legally execute and bind Recipient to the terms of this Agreement. (23) ASSURANCES. The Recipient shall comply with any Statement of Assurances incorporated as Attachment H. 14 Packet Page -1391- 3/25/2014 16.E.8. IN WITNESS WHEREOF, the parties hereto have executed this Agreement. RECIPIENT: COLLIER COUNTY BOARD OF COUNTY COMMISSIONERS Tom Henning, /Chairman Date: di [/cf FID#59-6000558 DUNS#076997790 A a S-`. P i •ck, Clerk Approved as to Form and Legality By: , _'m ' - �Lr.0 By: ( p,, - t.erk Jennifer A. Belpedio kW at ChailtiriV Assistant County Atto ey ‘,,‘ es STATE OF FLORIDA DIVISION OF E'G CY ANAGEMENT By: may A ifr.t. Name and Title: B/QIlY4L)// /'ZOCIU f 111 i • Date: 3/121144 15 Packet Page-1392- 3/25/2014 16.E.8. EXHIBIT—1 THE FOLLOWING FEDERAL RESOURCES ARE AWARDED TO THE RECIPIENT UNDER THIS AGREEMENT: NOTE:if the resources awarded to the Recipient are from more than one Federal program, provide the same information shown below for each Federal program and show total Federal resources awarded. Federal Program Federal agency: U.S.Department of Homeland Security/Federal Emergency Management Agency Catalog of Federal Domestic Assistance title and number_97.067 Award amount: $495,500.00 THE FOLLOWING COMPLIANCE REQUIREMENTS APPLY TO THE FEDERAL RESOURCES AWARDED UNDER THIS AGREEMENT: 44 CFR,(Code of Federal Regulations)Part 13(Common Rule) OMB Circular A-21,A-102,A-110,A-122,A-128,A-87 and A-133 NOTE:If the resources awarded to the Recipient represent more than one Federal program, list applicable compliance requirements for each Federal program in the same manner as shown below. Federal Program: List applicable compliance requirements as follows: 1. Recipient is to use funding to perform the following eligible activities as identified in the United States Department of Homeland Security,Federal Emergency Management Agency, and National Preparedness Directorate Fiscal Year 2012 Homeland Security Grant Program(HSGP), consistent with the Department of Homeland Security State Strategy. 2. Recipient is subject to all administrative and financial requirements as set forth in this Agreement, or will be in violation of the terms of the Agreement. NOTE: Section.400(d)of OMB Circular A-133,as revised,and Section 215.97(5)(a), Florida Statutes, require that the information about Federal Programs and State Projects included in Exhibit 1 be provided to the Recipient. 16 Packet Page-1393- (�b,� 312512D14 16.E.8. ATTACHMENT A Proposed Program Budget Below is a general budget which outlines eligible categories and their allocation under this award. The Recipient is to utilize the "Proposed Program Budget'as a guide for completing the"Budget Detail Worksheet"below. 1 The equipment category will require a"Detailed Budget Worksheet"including the proposed equipment to be purchased and the corresponding Authorized Equipment List(AEL)reference number.The AEL can be found at y,'ww.rkb.us. IL The transfer of funds between the categories listed in the"Proposed Program Budget"is permitted. However,the transfer of funds between Issues is strictly prohibited. 1. At the discretion of the Recipient,funds allocated to Management and Administration costs(as described in the"Proposed Program Budget")may be put towards Programmatic costs instead. However,no more than 3%of each Recipient's total award may be expended on Management and Administration costs. °`7'Citfx* �y,. r� 9I [ ? ��i alp �,rv, '�� a '. ,� ro ,,,a,P,y _ Equipment—Multi-Patient Medical 3487,000.00 Collier County BOCC Transport Vehicle i^Y 2012-Homeland Security Grant Program—Residual Management and Administration 58,500.00 (the dollar amount which cormapunds to 3%of the total local agency allocation is shown in the column on the right). s x = r ii 17 Packet Page-1394- 3/25/2014 16.E.8. Budget Detail Worksheet The Recipient Is required to provide a completed budget detail worksheet,to the Division,which accounts for the total award as described in the"Proposed Program Budget". If any changes need to be made to the'Budget Detail Worksheet",der-the execution of this agreement,contact the grant manager listed in this agreement via email or fetter, FY2010 Residual Collier County Budget Detail Worksheet.:i itc�ibll .,�etiuiti - Eligible Equipment Acquisition Costs The table below highlights the allowable equipment categories for this award. A comprehensive listing of'these allowable equipment categories,and specific equipment eligible wider each category,canoe found on the web-based Authorized Equipment List at: . Quantity Unit•Cost Total Cost issue httpalwwwskb.us Number 4•• :Click on"Authorized Equipment List(AEL) H you wish to purchase a piece of equipment from any category below,then,in the space given below that category,put the AEL • Item number"and"title" Personal protective eouipment e.g.. 1.12.2.1,Covers.Outer Footwear Explosive device mitigation and remedration equmrnent • • l . CBRNE operational search and rescue equipment • • Information technology Cybet security enhancement equipment interoperable communications equipment 06-CP-01-MOBL RADIO MOBILE ? $4917 $9834 FY 2010 06CC-03-SATM SATELUTE MOBILE PHONE i $4916 $4916 r REST RESIDUAL• Detection Equipment _ • Decontamination Equipment (HSGP only) Medical supplies Power equipment CBRNE reference materials CBRNE incrment response vehicles • FY 2010 12VE-00-ABUS MASS CASUALTY VEHICLE TRANSPORT 1 [ $472,250 $472,259 r HSGP RESIDUAL Terrorism Incident prevention equipment • Physical security enhancement equipment • Inspection and Screening systems 18 Packet Page-1395- 6)5 3/25/2014 16.E.8. Agriculture Terrorism Prevention,Response,and Mitigation Equipment (HSGP only) CBRNE Prevention and Response waterci aft _ 1 CBRNE Aviation Equipment CBRNE logistical support equipment • Intervention rion egwpnent Public Alert and Warning Equipment Disability Access and Functional Needs Other autnorized equipment costs(include any construction or renovation costs in this category.Written approval must be - provided by FEMA mot to the use of ariyfunds for construction or renovation • ✓3 ,�„ ..ate t..... entail 1FSif�?�ff 11PT rt Gi t 3��. t r a ; �86UB y p Quart Unit Cost K =Total eri Kv,..+i-;s� -. +.E cir"yr ,.. �-7m-.,r ^� t J" -.1UrnbAT.,» Hiring of full-time or part-timettaff or contractors/consultants: To assist with the management of the respective grant program To assist with application requirements of the grant program To assist with the compliancy with reporting and data collection as It may relate to the grant program Development of operating plans for information collection and processing necessary to respond to DHSIODP data calls. Costs associate with achieving emergency management that is inclusive of the access and functional needs of workers and citizens with disabilities. Overtime and backfffl costs—Overtime expenses are defined as the result of personnel who worked over and above their normal scheduled daily or weekly worked time in the performance of FEMA—approved activities.Backflll Costs also called"Overtime as Bacicfilr are defined as expenses from the result of personnel who are working overtime in order to perform the duties of other personnel who are temporarily assigned to FEMA—approved activities outside their core responsibilities.Neither overtime nor backfill expenses are the result of an increase of Full—Tkne Equivalent(FTEs)employees.These costs are allowed only to the extent the payment for such services is in accordance with the policies able state or unit(s)of local government and has the approval of the state or the awarding agency,whichever is applicable.In no case is dual compensation allowable.That is,an employee of a unit of government may not receive compensation from their unit or agency of government AND from an award for a single period of time(e.g.,1:00 pm to 5:00 pm),even though such work may benefit both activities.Fringe benefits on overtime hours are limited to Federal Insurance Contributions Act(FICA),Workers'Compensation and Unemployment Compensation. FY 2010 Travel expenses 1 $8,500 $8,5001 HSGP RESIDUAL Meeting-related expenses(For a complete list of allowable meeting- related expenses,please review the OJP Financial Guide at http:llwww.ojp.usdoj.govlFinGuide). 19 Packet Page-1396- 's`� 3/25/2014 16.E.8. Acquisition of authorized office equipment,including personal computers,laptop computers,printers,LCD projectors,and other equipment or software which may be required to support the implementation of the homeland security strategy. The following are allowable only within the contract period: Recurring feestcharges associated with certain equipment,such as cell phones,faxes,etc. 1 Leasing andlor renting of space for newly hired personnel to administer programs within the grant program, FY 2010 HSGP RESIDUAL TOTAL BUDGET $485,500 20 Packet Page-1397- .b73 3/25/2014 16.E.8. ATTACHMENT B Scope of Work Funding is provided to perform eligible activities as identified in the Domestic Homeland Security—Federal Emergency Management Agency National Preparedness Directorate Fiscal Year 2012 Homeland Security Grant Program(HSGP),consistent with the Department of Homeland Security Stale Strategy. Eligible activities are outlined In the Scope of Work for each category below Issue and Project Description Multi-Patient Medical Transport Vehicle -VeNcle which will function to provide basic medical transportation services during large-scale disaster events and localized mass medical emergency scenes or first responder re-hab services. The vehicle will be`biimate controlled,have the capability for a minimum of 9 patients with various combination(s)of sealed. stretcher based, and wheel chair transport capability. Additionally the vehicle will be capable of transporting one (1) bariatric patient within the maximum of(9) nine respective patients configuration as noted above. The vehicle will be identified as a Basic Life Support type, however, Collier County EMS could provide complimentary personnel and ALS equipment If warranted in accordance with rules and regulations provided by the Florida Department of Health,Division of Emergency Medical Services during disaster conditions. Il. Categories end Eligible Activities FY2013 allowable costs are divided Into the following categories:equipment and management and administration cost are allowable cost. Each category's allowable costs have been listed In the'Budget Detail Worksheet"above. A Equipment Acquisition The 21 Allowable prevention,protection,mitigation,responen,and recovery equipment categories and equipment standards for FY 2013 HSGP are listed on the web-based version of the Authorized Equipment List(AEL)on the Responder Knowledge Base(RKB),at https://wavw.rtcb.us.Unless otherwise stated,equipment must meet all mandatory regulatory andtor DHS-adopted standards to be eligible for purchase using these funds.in addition, agencies will be responsible for obtaining and maintaining all necessary certifications and licenses for the requested equipment. The equipment,goods,and supplies('the eligible equipment')purchased with funds provided under this agreement are for the purposes specified In`Florida's Domestic Security Strategy'. Equipment purchased with these funds will be utilized In the event of emergencies,including,but not limited to,terrorism-related hazards. The sub-recipient shall place the equipment throughout the State of Florida In such a manner that,in the event of an emergency,the equipment can be deployed on the scene of the emergency or be available for use at a fixed location within two(2)hours of a request for said deployment.The Florida Division of Emergency Management(FDEM)must approve any purchases of equipment not Itemized in a project's approved Initial Strategic Implementation Plan(ISIP)in advance of the purchase. The sub-recipient will,in accordance with the statewide mutual aid agreement or other emergency response purpose as specified in the"Florida Domestic Security Strategy,"ensure that all equipment purchased with these funds is used to respond to any and all incidents within its regional response area as applicable for so long as this Agreement remains in effect. Prior to requesting a response,the FDEM will take prudent and appropriate action to determine that the level or intensity of the incident is such that the specialized equipment arid resources are necessary to mitigate the outcome of the incident. The sub-recipient shall notify the FDEM Office of Domestic Preparedness at 2555 Shumate Oak Blvd., Tallahassee,Florida 32399 one year in advance of the expiration of the equipment's posted shelf-life or normal life expectancy or when It has been expended. The sub-recipient shall notify the FDEM Immediately If the equipment is destroyed,lost,or stolen. The sub-recipient shalt not transfer,rent,sell,lease,alienate,donate,mortgage,encumber or otherwise dispose of the eligible equipment without the prior written consent of the FDEM. B. Management and Administration-no more than 3%of each sub-reciplenes total award may be expended on Management and Administration costs. Hiring of fulltime or part-time staff or contractors/consultants: • To assist with the management of the respective grant program • To assist.wlth application requirements • To assist with the compliancy with reporting and data collection requirements Development of operating plans for information collection and processing necessary to respond to FEMA data calls Overtime costs-Overtime are allowable for personnel to participate In information,investigative,and intelligence sharing activities specifically related to homeland security and specifically requested by a Federal 21 Packet Page-1398- �� 3/25/2014 16.E.8. agency. Allowable coats are limited to overtime associated with federally requested participation in eligible fusion activities including anti-terrorism task forces,Joint Terrorism Task Forces(JTTFs),Area Maritime Security Committees(as required by Maritime Transportation Security Act of 2002),DHS Border Enforcement Security Task Forces,and Integrated Border Enforcement Teams. Grant funding can only be used in proportion to the Federal man-hour estimate,and only after funding for these activities from other Federal sources(Le.FBi JTTF payments to State and local agencies)has been exhausted. Under no circumstances should OHS grant funding be used to pay for costs already supported by funding from another Federal source_ Operational overtime costs. In support of efforts to enhance capabilities for detecting,deterring,disrupting, and preventing acts of terrorism,operational overtime costs are allowable for increased security measures at critical infrastructure sites. FY 2013 SHSP or IASI funds for organizational costs may be used to support select operational expenses associated with increased security measures at critical infrastructures sites in the following authorized categories: - Backfill and overtime expenses(as defined in FOA)for staffing State or Major Urban Area fusion centers; - Hiring of contracted security for critical infrastructure sites; - Public safety overtime(as defined in FDA) - Title 21 or State Active Duty National Guard deployments to protect critical infrastructure sites,including all resources that are part of the standard National Guard deployment package);and - increased border security activities in coordination with CPB,as outlined in Information Bulletin 135. FY 2013 SHSP funds may only be spent for operational overtime costs upon prior approval provided in writing by the FEMA Administrator. Travel expenses Meeting-related expenses(For a complete list of allowable meeting-related expenses,please review the OJP Financial Guide at)htexi/www_cia:uadoi.00v/FinGuide). Acquisition of authorized office equipment,including: • Personal computers • Laptop computers • Printers • LCD projectors,and • Other equipment or software which may be required to support the implementation of the homeland security strategy The following are allowable only within the period of performance of the contract: • Recurring fees/charges associated with certain equipment,such as cell phones,faxes,etc. • Leasing and/or renting of space for newly hired personnel during the period of performance of the grant program C. Unauthorized Expenditures • Activities unrelated to the c:ompietion and implementation of the grant program • Other items not in accordance with the Authorized Equipment List or previously listed as allowable costs • Funding may not be used to supplant ongoing,routine public safety activities of state and local emergency responders,and may not be used to hire staff for operational activities or hackie.Funds cannot not replace (supplant)funds that have been appropriated for the same purpose. C. Construction and Renovation Project construcbon using SHSP and UASi funds may not exceed the greater of$1,000,000 or 15%of the grant award. For the purposes of the limitations on funding levels,communicationa'towera are not considered construction. Written approval must be provided by FEMA prior to the use of any HSGP funds for construction or renovation. When applying for construction funds,including communications towers,at the time of application,grantees are highly encouraged to submit evidence of approved zoning ordinances,architectural plans,any other locally required planning permits and documents,and to have completed as many steps as possible for a successful EHP review in support of their proposal for funding(e.g.,completing the FCC's Section 06 review process for tower construction projects;coordination with their State Historic Preservation Office to identify potential historic preservation issues and to discuss the potential for project effects). Projects for which the grantee believes and Environmental Assessment(EA)may be needed,as defined In 44 CFR 10.8 and 10.9,must also be identified to the FEMA Program Analyst within six(8)months of the award and completed EHP review packets must be submitted no later than 12 months before the end of the Period of Performance. EHP review packets should be sent by the SAA to FEMA for review. 22 7)Packet Page -1399- 3/25/2014 16.E.8. FEMA is legally required to consider the potential impacts of all HSGP projects on environmental resources and historic properties. Grantees must comply with all applicable environmental planning and historic preservation (EHP)laws,regulations,and Executive Orders(EOa)In order to draw down their FY 2013 HSGP grant funds, To avoid unnecessary delays In starting a project,grantees are encouraged to pay dose attention to the reporting requirements for an EHP review. For more information on FEMA's EHP requirements please refer to Bulletins 329 and 345(htto:l/www.fema.govheivemmenthe r'antriadetinstindes.shtrnt. FY 2013 HSGP Program grantees using funds for construction projects must comply with the Davis-Bacon Act (40 U.S,C.3141 at seq.). Grant recipients must ensure that their contractors or subcontractors for construction projects pay workers employed directly at the work-site no less than the prevailing wages and fringe benefits paid on projects of a similar character. Additional Information,including Department of Labor wage determinations,is available from the following website: httpi/www.dot.trov/comotiancetiawskpmredere.etm. in addition,the erection of communications towers that are Included kr a jurisdictions interoperable communications plan is allowed,subject to all applicable laws,regulations,and licensing provisions. Communication tower projects must be submitted to FEMA for EHP review.Per the Consolidated Security, Disaster Assistance,and Continuing Appropriations Act of 2009(Pubtic Law 110-329),communications tr viers are not subject to the$1,000,000 construction and renovation cap. Approval Process: In order for grantees to drawdown funds tar construction and renovation costs,the grantee must provide the Division with: • A description of the asset or facility,asset location,whether the infrastructure is publicly or privately owned, and the construction or renovation project; • Certification that a facility vulnerability assessment has been conducted • M uutine addressing how the construction or renovation project will address the identified vulnerabllties from the assessment • Consequences of not Implementing the construction or renovation project • My additional information requested by FEMA to ensure compliance with Federal environmental and historic preservation requirements Additional information may also be found on the FEMA's webslte located at eftg Mnv v.fema.00vlufrjedei 1. Note:Written approval must be provided by FEMA prior to the use of any funds for construction or renovation. E. Overtime and Backftli Guidance Personnel(SHSP and UAW)—Personnel hiring,overtime,and back ill expenses are permitted under this grant in order to perform allowable FY 2013 HSGP planning,training,exercise,and equipment activities. A personnel cost cap of up to 50 percent(50%)of the total SHSP and UASI program funds may be used for personnel and personnel-related activities as directed by the Personnel Reimbursement for Intelligence Cooperation and Enhancement(PRICE)of Homeland Security Act(Public Law 110-412). Grantees who wish to seek a waiver from the personnel cost cap must provide documentation explaining why the cap should be waived;waiver requests will be considered only under extreme circumstances, in general,the use or SHSP and UASI funding to pay for staff and/or contractor regular time or overtime/backfill is considered a personnel cost. For further details,please refer to Information Bulletin 358. FY 2013 HSGP funds may not be used to support the hiring of any personnel for the purposes of fulfilling traditional public health and safety duties or to supplant traditional public health and safety positions and responsibilities. Definitions for hiring,overtime,and back ill-related overtime,and supplanting remain unchanged from FY 2(111 HSGP. F, National incident Management System(NNIS)Compliance HSPD•6,'Management of Domestic Incidents,mandated the creation of NIMS and the National Response Plan (NRP).NIMS provides a consistent framework for entities at all jurisdictional levels to work together to manage domestic incidents,regardless of cause,size,or complexity.To promote interoperability and compatibility among Federal,State,local,and tribal capabilities,NIMS includes a core set of guidelines,standards,and protocols for command and management,preparedness,resource management,communications and Information management,supporting technologies,and management and maintenance of NIMS.The NRP,using the template established by NIMS,is en all discipline all-hazards plan that provides the structure and mechanisms to coordinate operations for evolving or potential incidents of National Significance,which are major events that •require a coordinated and effective response by an appropriate combination of Federal,State,local,tribal, private sector,and nongovernmental entities.' 23 Packet Page-1400- 3/25/2014 16.E.8. The NIMS integration Center(NIC)recommends 38 NIMS Compliance Objectives for nongovernmental organizations that support NIMS implementation.These activities closely parallel the implementation activities that have been required of State,territorial,tribal,and local governments since 2004 and can be found at www.tema.00veldfromereency/nimsingo fs f.To integrate nonprofit organizations into the broader national preparedness effort,DHS encourages grantees to consider pursuing these recommended activities. Additionally,nongovernmental organizations grantees and sub-grantees*111 be required to meet certain NIMS compliance requirements.This includes all emergency preparedness,response,and/or security personnel in the organization participating in the development,implementation,and/or operation of resources and/or activities awarded through this grant must complete training programs consistent with the NIMS National Standard Curriculum Development Guide.Minimum training includes IS-700 NIMS:An Introduction.In addition,IS-800.a NRP:An Introduction,incident Command System(iCS-100),Incident Command System(ICS-200),Intermediate Incident Command System(G-300),and Advanced Incident Command System(G-400)are also recommended. For additional guidance on NIMS training,please refer to http:Uwww.fema,00v/emereend+Lnims/nims traininq.shtm. Additional information about NiMS implementation and resources for achieving compliance are available through the NIMS Integration Center(WIC),at http:f/www.tema.gov/emergency/nims/. III. Reporting Requirements 1.Quarterly Programmatic Reporting: The Quarterly Programmatic Report is due within 30 days after the end of the reporting periods(March 30,June 30,September 30 and December 30)for the tile of this contract. • If a report(s)is delinquent,future financial reimbursements will be withheld until the Recipients reporting is current. • If a report goes 2 consecutive quarters without Recipient providing information in the narrative portion of the Quarterly Status Report,Report will be denied until narrative is provided,also financial reimbursements will be withheld until the required information has been submitted. Programmatic Reporting Schedule Reporting Period Report due to DEM no later than January 1 through March 31 April 30 April 1 through June 30 July 31 July 1 through September 30 October 31 October 1 through December 31 January 31 2,Programmatic Reporting-BSIR Biannual Strategic implementation Report, After the end of each reporting period,for the life of the contract unless directed otherwise,the SAA will complete the Biannual Strategic Implementation Report in the Grants Reporting Tool(GRT) httns://www.reporting.odp.dhs.aov. The reporting periods are January 1-June 30 and July 1-December 31. Data entry is scheduled for December 1 and June 1 respectively. Future awards and reimbursement may be withheld if these reports are delinquent. 3.Reimbursement Requests: A request for reimbursement may be sent to your grant manager for review and approval at anytime during the contract period. The Recipient should include the category's corresponding line item number in the"Detail of Claims'form. This number can be found in the'Proposed Program Budget'. A line item number is to be included for every dollar amount listed in the"Detail of Claims"form. 4.C lose-out Programmatic Reporting: The Close-out Report is due to the Florida Division of Emergency Management no later than 45 calendar days after the agreement is either completed or the agreement has expired. 5.Monitoring: Florida Division of Emergency Management US Department of Homeland Security Grants Program Grant Monitoring Process 24 ba Packet Page-1401- 3/25/2014 16.E.8. Florida has enhanced state and local capability and capacity to prevent,prepare and respond to terrorist threats since 9999 through various funding sources Including federal grant funds. The Rohde Division of Emergency Management(FDEM)has a responsibility to track and monitor the status of grant activity and items purchased to ensure compliance with applicable St-SGP grant guidance and statutory regulations. The monitoring process is designed to assess a recipient agency's compliance with applicable state and federal guidelines. Monitoring is accomplished utilizing various methods including desk monitoring and on-site visits. There are two primary areas reviewed during monitoring activities financial and programmatic monitoring. Financial monitoring is the review of records associated with the purchase and disposition of property,projects and contracts. Programmatic monitoring is the observation of equipment purchased,protocols and other associated records. Various levels of financial and programmatic review may be accomplished during this process: Desk monitoring is the review of projects,financial activity and technical assistance between FDEM and the applicant via e- mail and telephone. On-Site Monitoring are actual visits to the recipient agencies by a Division representative who examines records,procedures and equipment- Frequency of annualmonitorinq activity: Each year the FDEM will conduct monitoring for up to 50%of their sub-grantees. It is important to note that although a given grant has been closed,it is still subject to either desk or on-site monitoring for a five year period following closure. Areas that will be examined include: Management and administrative procedures; Grant folder maintenance; Equipment accountability and sub-hand receipt procedures; Program for obsolescence; Status of equipment purchases; Status of training for purchased equipment; Status and number of response tralnings conducted to include number trained; Status and number of exercises; Status of planning activity; Anticipated projected completion: Difficulties encountered in completing projects; Agency NIMS/ICS compliance documentatiorx Equal Employment Opportunity(EEO Status); Procurement Policy FDEM may request additional monitoring/information lithe activity,or lack there of,generates questions from the region,the sponsoring agency or FDEM leadership. The method of gathering this information will be determined on a case-by-case basis. Desk motoring is an on-going process. Recipients alit be required to participate in desk top monitoring on an annual basis and as determined by the FDEM. This contact will provide an opportunity to identify the need for technical assistance(TA) and/or a site visit if the FDEM determines that a recipient Is having difficulty completing their project. As dl fictttiesidefi iencies are identified,the respective region or sponsoring agency will be notified by the program office via email. Information will include the grant recipient agency name,year and project description and the nature of the issue in 25 Packet Page-1402- , 3/25/2014 16.E.8. question. Many of the issues that arise may be resolved at the regional or sponsoring agency level. Issues that require further TA will be referred to the FDEM for assistance. Examples of TA include but are not limited to: k Equipment selection or available vendors b Eligibility of Items or services 4.Coordination and partnership with other agencies within or outside the region or discipline l Record Keeping 4.Reporting Requirements 4-Documentation in support of a Request for Reimbursement On•Site Monitoring will be conducted by the FDEM or designated personnel, On-site Monitoring visits will be scheduled In advance with the recipient agency POC designated in the grant agreement. The FDEM will also conduct coordinated financial and grant file monitoring. These monitoring visits will be coordinated with the capability review visits. Subject matter experts from other agencies within the region or state may be called upon to assist in the form of a peer review as needed. All findings related to the capability review will be documented and maintained within the FDEM. On-she Monitoring Protocol On-site Monitoring Visits will begin with those grantees that are currently spending or have completed spending for that federal fiscal year(FFY), Site visits may be combined when geographically convenient. There is a financial and programmatic on-site monitoring checklist to assist in the completion of all required tasks. Site Visit Preoaration A letter will be sent to the recipient agency Point of Contact(POD)outlining the date,time and purpose of the site visit before the planned arrival date. The appointment should be confirmed with the grantee in writing(email is acceptable)end documerted in the grantee folder. The physical location of any equipment located at an alternate site should be confirmed with a representative from that location and the address should be documented in the grantee folder before the site visit. On-Site Monitoring Visit Once FDEM personnel have arrived at the site,an orientation conference will be conducted. During this time,the purpose of the site visit and the Items FDEM intends to examine will be identified.If financial monitoring visit will be conducted.they will then explain their objectives and will proceed to perform the financial review. FDEM personnel will review all files and supporting documentation. Once the supporting documentation has been reviewed, a tour/visual/spot inspection of equipment will be conducted. Each item should be visually Inspected whenever possible. Bigger items(computers,response'vehicles,etc.)should have an asset decal(intormetiorvserfai number)placed in a prominent location on each piece of equipment as per recipient agency requirements. The serial number should correspond with the appropriate receipt to confirm purchase.Photographs should be taken of the equipment(large capitol expenditures in excess of$1.000.per item). 26 Packet Page-1403- 3/25/2014 16.E.8. If an item is not available(being used during time of the site visit),the appropriate documentation must be provided to account for that particular piece of equipment. Once the tour/visual/spot inspection of equipment has been completed,the FDEM personnel will then conduct an exit conference with the grantee to review the findings. Other programmatic Issues can be discussed at this time,such as missing quarterly reports,payment vouchedreimbursemen tt,equipment,questions,etc. Post Monttarine Visit FDEM personnel will review the on-site monitoring review worksheets and backup documentation as a team and discuss the events of the on-site monitoring. Within 30 calendar days of the site visit,a monitoring report will be generated and sent to the grantee explaining any issues and corrective actions required or recommendations.Should no Issues or findings be Identified,a monitoring report to that effect will be generated and sent to the grantee. The grantee will submit a Corrective Action Plan within a tiimefrarne as determined by the FDEM. Noncompliance on behalf of sub-grantees Is resolved by management under the terms of the Sub grant Agreement. The©n-Site Monitoring Worksheets,the monitoring report and all back up documentation will then be included in the grantee's The. A. Programmatic Point of Contact Contractual Point of Contact Programmatic Point of Contact Carolyn Washington Owen Roach FDEM POEM 2555 Shumard Oak Blvd. 2555 Shumard Oak Blvd. Tallahassee,FL 32399.2100 Tallahassee,FL 32399-2100 (950)410-1271 (850)410-1599 carolvn.w shtnnitornagm.mvfloriJa.cOm Owen.roachr em.mvflorida.con, B. Contractual Responsihflties • The FDEM shall determine eligibility of projects and approve changes in scope of work. • The FDEM shall administer the financial processes. 27 Packet Page-1404- 3/25/2014 16.E.8. ATTACHMENT C DEUVERABLES State Homeland Security Program (SHSP): SHSP supports the implementation of risk driven, capabilities-based State Homeland Security Strategies to address capability targets set in Urban Area, State, and regional Threat and Hazard Identification and Risk Assessments(THiRAs). The capability levels are assessed in the State Preparedness Report(SPR) and inform planning, organization, equipment,training, and exercise needs to prevent, protect against, mitigate, respond to, and recover from acts of terrorism and other catastrophic events. In addition,the Recipient is to complete the following issues as described below throughout the agreement period to ensure compliance and coordination with the Homeland Security Grant Program. items listed below are to be reviewed quarterly to ensure recipients' compliance. Documentation supporting the completion of the issues outlined below shall be submitted along with the Quarterly Financial report. Ambulance Bus—which will function to provide basic medical transportation services during large-scale disaster events and localized mass medical emergency scenes or first responder re-hab services. • Chassis for uplift production-$142,600 • Travel for construction inspections and meetings-$8,500 • (2)Two-way radios, 1 satellite telephone-$11,250 • Programming of two-way radios-$3,500 • Final delivery of unit $329,850 TOTAL: $495.500 28 Packet Page-1405- (61)-1 3/25/2014 16.E.8. Attachment D Program Statutes,Regulations and Special Conditions 1) 53 Federal Register 8034 2) 31 U.S.C,§1352 3) Chapter 473, Florida Statutes 4) Chapter 215, Florida Statutes 5) E.Q. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR Part 66, Common rule 6) Uniform Relocation Assistance and Real Property Acquisitions Act of 1970 7) Section 102(a)of the Flood Disaster Protection Act of 1973,Public Law 93-234, 87 Stat.975 8) Section 106 of the National Historic Preservation Act of 1966 as amended(16 USC 470), Executive Order 11593 9) Archeological and Historical Preservation Act of 1966(16 USC 569a-1 et seq.) 10) Title I of the Omnibus Crime Control and Safe Streets Act of 1968, 11) Juvenile Justice and Delinquency Prevention Act, or the Victims of Crime Act 12) 28 CFR applicable to grants and cooperative agreements 13) Omnibus Crime Control and Safe Streets Act of 1968,as amended, 14) 42 USG 3789(d), or Victims of Crime Act(as appropriate); 15) Title Vi of the Civil Rights Act of 1964, as amended; 16) Section 504 of the Rehabilitation Act of 1973,as amended; 17) Subtitle A,Title II of the Americans with Disabilities Act(ADA)(1990); 16) Title IX of the Education Amendments of 1972; 19) Age Discrimination Act of 1975; Department of Justice Non-Discrimination Regulations, 20) 28 CFR Part 42,Subparts C,D,E,and C 21) Department of Justice regulations on disability discrimination,28 CFR Part 35 and Part 39 22) Chapter 252,Florida Statutes 23) Rule Chapters 27P-6,27P-11,and 27P-19, Florida Administrative Code 24) 44 CFR,(Code of Federal Regulations) Part 13(Common Rule) 25) 44 CFR,Part 302 26) 48 CFR, Part 31 27) OMB-Circular A-21,A-102,A-11C,A-122,A-128,A-87 and A-133 Special Conditions 1. The Recipient shall comply with the most recent version of the Administrative Requirements,Cost Principles,and Audit Requirements.A non-exclusive list of regulations commonly applicable to Department of Homeland Security grants are listed below: A.Administrative Requirements • 44 CFR Part 13, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and.Local Governments(also known as the"A-102 Common Rule"). • 2 CFR Part 215, Uniform Administrative Requirements for Grants and Agreements with Institutions of Higher Education,Hospitals,and Other Non-Profit Organizations(OMB Circular A-110) B.Cost Principles • 2 CFR Part 225, Cost Principles for State, Local and Indian Tribal Governments(OMB Circular A-87) • 2 CFR Part 220,Cost Principles for Educational Institutions(OMB Circular A-21) • 2 CFR Part 230,Cost Principles for Non-Profit Organizations(OMB Circular A-122) 29 Packet Page-1406- b0 3/25/2014 16.E.8. C. Audit Requirements for State • OMB Circular A-133,Audits of States, Local Governments and Non Profit Organizations 2. Recipient understands and agrees that it cannot use any federal funds,either directly or indirectly,in support of the enactment, repeal,modification or adoption of any law,regulation or policy, at any level of government,without the express prior written approval of FEMA. 3. The recipient agrees that all allocations and use of funds under this grant will be in accordance with the FY 2012 Homeland Security Grant Program guidance and application kit. 4. The recipient shall not undertake any project having the potential to impact Environmental or Historical Preservation(EHP) resources without the prior approval of FEMA,including but not limited to communications towers, physical security enhancements involving ground disturbance, new construction,and modifications to buildings,structures and objects that are 50 years old or older, and purchase and use of sonar equipment. Recipient must comply with all conditions placed on the project as the result of the EHP review.Any change to the approved project scope of work will require re-evaluation for compliance with these EHP requirements.If ground disturbing activities occur during project implementation:the recipient must ensure monitoring of ground disturbance,and if any potential archeological resources are discovered,the recipient will immediately cease construction in that area and notify FEMA and the appropriate State Historic Preservation Office.Any construction activities that have been initiated without the necessary EHP review and approval will result in a rion-compliance finding and will not be eligible for FEMA funding. 5. The recipient is prohibited from obligation or expending Operation Stonegarden(OPSG)funds provided through this award until each unique,specific or modified county level or equivalent Operational Order/Frag Operations Order with embedded estimated operational budget has been reviewed and approved through an official email notice issued by FEMA removing this special programmatic condition, The Operations Order approval process/structure is as follows: Operations Orders are submitted to(1)the appropriate Customs and Border Protection(CBP) Border Patrol(BP)Sector Headquarters(HQ);upon approval by the Sector HQ,forwarded through the Border Patrol Enforcement Transfer System(BPETS)system to(2)the OPSG Coordinator, CPB/BP Washington,DC and upon approval forwarded to(3)Federal Emergency Management Agency(FEMA), Grant Programs Directorate(GPD),Grant Development and Administration Division(GD&A). Notification of release of programmatic hold will be sent by FEMA via email to the State Administrative Agency(SAA)with a copy to OPSG Coordinator at CBP/BP HQ,Washington, DC. 30 Packet Page-1407- 3/25/2014 16.E.8. Attachment E JUSTIFICATION OF ADVANCE PAYMENT RECIPIENT: If you are requesting an advance,indicate same by checking the box below. [ l ADVANCE REQUESTED Advance payment of$ is requested. Balance of payments will be made on a reimbursement basis. These funds are needed to pay staff,award benefits to clients,duplicate farms and purchase start-up supplies and equipment. We would not be able to operate the program without this advance. If you are requesting an advance,complete the following chart and line item justification below. ESTIMATED EXPENSES BUDGET('ATF,GORY/LINE ITEMS + 20 -20 Anticipated Expenditures for First Three Montle;of (list applicable line items) Contract For example ADMINISTRATIVE COSTS (Include Secondary Administration.) For example PROGRAM EXPENSES TOTAL..EXPENSES LINE ITEM JUSTIFICATION (For each line item,provide a detailed justification explaining the need for the cash advance. The justification must include supporting documentation that clearly shows the advance will be expended within the first ninety(90)days of the contract term. Support documentation should include quotes for purchases,delivery timelines,salary and expense projections,etc.to provide the Division reasonable and necessary support that the advance will be expended within the first ninety(90)days of the contract term. Any advance funds not expended within the first ninety(90)days of the contract term shall be returned to the Division Cashier,2555 Shumard Oak Boulevard,Tallahassee,Florida 32399 within thirty(30) days of receipt,along with any interest earned on the advance) 31 Packet Page-1408- ; 3/25/2014 16.E8. Attachment F Warranties and Representations Financial Management Recipient's financial management system must include the following: (1) Accurate,current and complete disclosure of the financial results of this project or program (2) Records that identify the source and use of funds far all activities.These records shall contain information pertaining to grant awards, authorizations, obligations, unobligated balances,assets,outlays,income and interest. (3) Effective control over and accountability for all funds,property and other assets. Recipient shall safeguard all assets and assure that they are used solely for authorized purposes. (4) Comparison of expenditures with budget amounts for each Request For Payment.Whenever appropriate,financial information should be related to performance and unit cost data. (5) Written procedures to determine whether costs are allowed and reasonable under the provisions of the applicable OMB cost principles and the terms and conditions of this Agreement. (6) Cost accounting records that are supported by backup documentation. Competition All procurement transactions shall be done in a manner to provide open and free competition.The Recipient shall be alert to conflicts of interest as well as noncompetitive practices among contractors that may restrict or eliminate competition or otherwise restrain trade. In order to ensure excellent contractor performance and eliminate unfair competitive advantage,contractors that develop or draft specifications,. requirements, statements of work,and invitations for bids andior requests for proposals shall be excluded from competing for such procurements.Awards shall be made to the bidder or offeror whose bid or offer is responsive to the solicitation and is most advantageous to the Recipient,considering the price,quality and other factors. Solicitations shall cleariy set forth all requirements that the bidder or offeror must fulfill in order for the bid or offer to be evaluated by the Recipient.Any and all bids or offers may be rejected when it is in the Recipients interest to do so. 32 Packet Page-1409- 3/25/2014 16.E.8. Codes of conduct. The Recipient shall maintain written standards of conduct governing the performance of its employees engaged in the award and administration of contracts. No employee,officer,or agent shall participate in the selection, award, or administration of a contract supported by public grant funds if a real or apparent conflict of interest would be involved_Such a conflict would arise when the employee, officer,or agent, any member of his or her immediate family,his or her partner,or an organization which employs or is about to employ any of the parties indicated, has a financial or other interest in the firm selected for an award.The officers,employees, and agents of the Recipient shall neither solicit nor accept gratuities, favors,or anything of monetary value from contraUuii or parties to subcontracts. The standards of conduct shall provide for disciplinary actions to be applied for violations of the standards by officers, employees,or agents of the Recipient. Business Hours The Recipient shall have its offices open for business,with the entrance door open to the public,and at least one employee on site,from $/1 +611—.L F $ Licensing and Permitting All subcontractors or employees hired by the Recipient shall have all current licenses and permits required for all of the particular work for which they are hired by the Recipient. 33 Packet Page-1410- dj 3/25/2014 16.E.8. Attachment G Certification Regartfttr„g ,_Debarment,'Suspe nsion,,lnelig ib iliity And Voluntary Exclusion , Subcontractor Covered Transactions (1) The prospective subcontractor of the Recipient, certifies, by submission of this document,that neither it nor its principals is presently debarred,suspended, proposed for debarment,declared ineligible,or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the Recipient's subcontractor is unable to certify to the above statement,the prospective subcontractor shall attach an explanation to this form. SUBCONTRACTOR: By: Signature Recipient's Name Name and Title DEM Contract Number Street Address Project Number City,State,Zip Date 34 (6=:) Packet Page-1411- 3/25/2014 16.E.8. Attachment H Statement of Assurances The Recipient hereby assures and certifies compliance with all Federal statutes, regulations,policies, guidelines and requirements,including OMB Circulars No.A-21,A-110,A-122,A-128,A-87; E.O. 12372 and Uniform Administrative Requirements for Grants and Cooperative Agreements 28 CFR, Part 65, Common rule,that govern the application,acceptance and use of Federal funds for this federally-assisted project.Also the Applicant assures and certifies that: 1. It will comply with requirements of the provisions of the Uniform Relocation Assistance and Real Property Acquisitions Act of'1970(P.L. 91-646)which provides for fair and equitable treatment of persons displaced as a result of Federal and federally-assisted programs. 2. It will comply with provisions of Federal law which limit certain political activities of employees of a State or local unit of government whose principal employment is in connection with an activity financed in whole or in part by Federal grants.(5 USC 1501,et.seq.) 3. It will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards Act. 4. It will establish safeguards to prohibit employees from using their positions for a purpose that is or gives the appearance of being motivated by a desire for private gain for themselves or others,particularly those with whom they have family, business, or other ties. 5. It will give the sponsoring agency or the Comptroller Genera!,through any authorized representative, access to and the right to examine ail records, books,papers,or documents related to the grant. 6. It will comply with all requirements imposed by the Federal sponsoring agency concerning special requirements of law,program requirements,end other administrative requirements. 7. It will ensure that the facilities under its ownership, lease or supervision which shall be utilized in the accomplishment of the project are not listed on the Environmental Protection Agency's(EPA) list of Violating Facilities and that It will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA. 8. It will comply with the flood insurance purchase requirements of Section 102(a)of the Flood Disaster Protection Act of 1973, Public Law 93-234, 87 Stat.975,approved December 31, 1976, Section 102(a) requires,on and after March 2, 1975,the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance for construction or acquisition purposes for use in any area that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood hazards. The phrase"Federal financial assistance"includes any form of loan,grant,guaranty, insurance payment, rebate,subsidy, disaster assistance loan or grant,or any other form of direct or indirect Federal assistance. 9. It will assist the Federal grantor agency in its compliance with Section 106 of the National Historic Preservation Act of 1966 as amended(16 USC 470), Executive Order 11593,and the Archeological and Historical Preservation Act of 1966(16 USC 569a-1 et seq.)by(a)consulting with the State Historic Preservation Officer on the conduct of Investigations,as necessary,to identify properties listed in or eligible for inclusion in the National Register of Historic Places that are subject to adverse effects(see 36 CFR Part 800.8)by the activity,and notifying the Federal grantor agency of the existence of any such properties and by(b)complying with all requirements established by the Federal grantor agency to avoid or mitigate adverse effects upon such properties. 35 6v Packet Page-1412- 3/25/2014 16.E.8. 10. It will comply,and assure the compliance of all its subgrantees and contractors,with the applicable provisions of Title I of the Omnibus Crime Control and Safe Streets Act of 1968,as amended,the Juvenile Justice and Delinquency Prevention Act,or the Victims of Crime Act, as appropriate;the provisions of the current edition of the Office of Justice Programs Financial and Administrative Guide for Grants. M7100.1;and all other applicable Federal laws,orders,circulars,or regulations. 11,it will comply with the provisions of 28 CFR applicable to grants and cooperative agreements including Part 18,Administrative Review Procedure; Part 20, Criminal Justice Information Systems;Part 22,Confidentiality of Identifiable Research and Statistical Information;Part 23, Criminal Intelligence Systems Operating Policies; Part 30, Intergovernmental Review of Department of Justice Programs and Activities;Part 42, Nondiscrimination/Equal Employment Opportunity Policies and Procedures;Part 61, Procedures for Implementing the National Environmental Policy Act; Part 63,Floodplain Management and Wetland Protection Procedures; and Federal laws or regulations applicable to Federal Assistance Programs. 12.It will comply,and all its contractors will comply,with the non-discrimination requirements of the Omnibus Crime Control and Safe Streets Act of 1968,as amended,42 USC 3789(d), or Victims of Crime Act(as appropriate);Title Vi of the Civil Rights Act of 1964,as amended;Section 504 cif the Rehabilitation Act of 1973, as amended;Subtitle A,Title II of the Americans with Disabilities Act(ADA) (1990);Title IX of the Education Amendments of 1972;the Age Discrimination Ac of 1975;Department of Justice Non-Discrimination Regulations.28 CFR Part 42, Subparts C,D,F.,and G;and Department of Justice regulations on disability discrimination, 28 CFR Part 35 and Part 39, 13,In the event a Federal or State court or Federal or State administrative agency makes a finding of discrimination after a due process hearing on the Grounds of race,color, religion, national origin,sex, or disability against a recipient of funds,the recipient will forward a copy of the finding to the Office for Civil Rights,Office of Justice Programs. 14,it will provide an Equal Employment Opportunity Program if required to maintain one,where the application is for 5500,000 or more. 15.It will comply with the provisions of the Coaster Barrier Resources Act(P.L.97-348)dated October 19, 1982(16 USC 3501 at seq.)which prohibits the expenditure of most new Federal funds within the units of the Coastal Barrier Resources System. 16.DRUG-FREE WORKPLACE(GRANTEES OTHER THAN INDIVIDUALS)As required by the Drug- Free Workplace Act of 1988,and implemented at 28 CFR Part 67, Subpart F,for grantees,as defined at 28 CFR Part 67 Sections 67.615 and 67.620. 36 Packet Page-1413- 3/25/2014 16.E.8. Attachment i Reimbursement Check List Please Note: FDEM reserves the right to update this check list throughout the life of the grant to ensure compliance with applicable federal and state rules and regulations. Equipment 1. Have all invoices been included? I 2. Has an AEL#been identified for each purchase? (i 3. if service/warranty expenses are listed, are they oniy for the performance period of the grant? 4. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged, and payment to credit card company for that statement) 1 5. If EHP form needed—has copy of it and approval from State/DHS been included? Planning Consuttan#stcontractors(Note:this applies to contractors also billed under Organization) f 1. Does the amount billed by consultant add up correctly? r" 2. Has all appropriate documentation to denote hours worked been properly signed? Fi 3. Have copies of all planning materials and work product(e.g.meeting documents, copies of plans) been included? (If a meeting was held by recipient or contractor/consultant of recipient,an agenda and signup sheet with meeting date must be included). .7 4. Has the invoice from consultanticontrator been included? U 5. Has proof of payment been included? (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P-Card back up documentation which will include receipt with vendor, copy of credit card statement showing expense charged,and payment to credit card company for that statement). ❑( 6. Has Attachment G (found within Agreement with FDEM) been completed for this consultant and included in the reimbursement package? Salary Positions(Note:this applies to positions billed under PUMA and Organization as welfl ❑ 1. Have the following been provided: signed time sheet by employee and supervisor and proof that employee was paid for time worked (statement of earnings, copy of payroll check or payroll register)? Has a time period summary sheet been included for total claimed amount? ❑ 2. Does the back-up documentation provided match the time period for which reimbursement is being requested? ❑ Training 1, Is the course DHS approved? is there a course or catalog number? If not, has FDEM approved the non-DNS training? Is supporting documentation included your reimbursement request? ❑ 2. Have sign-in sheets,rosters and agenda been provided? ❑ 3. if billing for overtime and/or backfill, has a spreadsheet been provided that lists attendee names, department, # of hours spent at training, hourly rate and total amount paid to each attendee? Have print outs from entity's financial system been provided as proof 37 Packet Page-1414- 3/25/2014 16.E.8. attendees were paid? For backfill, has a clear delineation/cross reference been provided showing who was backfiliing who? U 4. Have the names on the sign-in sheets been cross-referenced with the names of the individuals for whom training reimbursement costs are being sought? 5. Has any expenditures occurred in support of the training (e.g., printing costs, costs related to administering the training, planning, scheduling, facilities, materials and supplies, reproduction of materials,and equipment)? If so, receipts and proof of payment must be submitted. (E.g. canceled check, Electronic Funds Transfer(EFT) confirmation, or P-Card back up documentation which will include receipt with vendor, copy of credit cam' statement showing expense charged,and payment to credit card company for that statement). Exercise 1. Has documentation been provided on the purpose/objectives of the exercise? Such as, SiTMANIEXPI..AN. I 2. If exercise has been conducted - has after-action report been included? Have sign-in sheets,agenda,rosters been provided? I 3. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, department # of hours spent at exercise, hourly irate and total paid to each attendee? Have print outs from entity's financial system been provided to prove attendees were paid?For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? ED 4. Have the names on the sign-in sheets been cross-referenced with the names of the individuals for whom exercise reimbursement costs are being sought? J 5. Has any expenditures occurred on supplies (e.g., copying paper, gloves, tape, etc) in support of the exercise? if so, receipts and proof of payment must be submitted, (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or 'P-Card back up • documentation to include receipt with vendor, copy of credit card statement showing expense charged,and payment to credit card company for that statement). 6. Has any expenditures occurred on rental of space/locations for exercises planning and conduct, exercise signs, badges, etc.? if so, receipts and proof of payment must be submitted. (E.g. canceled check, Electronic Funds Transfer (EFT) confirmation, or P- Card back up documentation to include receipt with vendor,copy of credit card statement snowing expense charged,and payment to credit card company for that statement). Travel/Conferences E 1, Have all receipts been turned in such as:airplane receipts,proof of mileage,toll receipts, hotel receipts, car rental receipts, registration fee receipts and parking receipts? Are these receipts itemized? Do the dates of the receipts match the date(s) of travel/conference? Does the hotel receipt have a zero balance? If applicable, have a travel authorization and travel reimbursement form been included to account for per diem, mileage and other travel expenses which have been reimbursed to the traveler by sub grantee? 2. If travel is a conference has the conference agenda been included? (i 3. Has proof of payment to traveler been included?(E.g. canceled check, Electronic Funds Transfer(EFT)confirmation,or copy of payroll check if reimbursed through payroll). 38 Packet Page -1415- 3/25/2014 16.E.8. Organization ( ] 1. If billing for overtime and backfill, has a spreadsheet been provided that lists attendee names, department, and #cf hours spent at EOC, hourly rate and total paid to each attendee? Have print outs from entity's financial system been provided to prove attendees were paid?For backfill, has a clear delineation/cross reference been provided showing who was backfilling who? Matching Funds U 1. Contributions are from Non Federal funding sources. —] 2. Contributions are from cash or in-kind contributions which may include training investments. 3. Contributions are not from salary, overtime or other operational costs unrelated to training. For All Reimbursements- The Final Check j 1. Have Forms 3, 4a, 4b and 4c been completed and included with each request for reimbursement? r 2. Have the costs incurred been charged to the appropriate POETE category? Ei3. Does the total on Form 3 match the totals on Forms 4a,4b and 4c? 4. Has Form 3 been signed by the Grant Manager? 5. Has the reimbursement package been entered into sub grantee's records/spreadsheet? L. 6. Have the quantity and unit cost been notated on Form 4b? 39 0 Packet Page-1416- 3/25/2014 16.E.8. Sartin Services, Inc. PROPOSAL P.O. Box 7772, High Point, NC 27264 6116 Old Mendenhall Road, Archdale, NC 27263 Proposal D... Proposal#: 336-841-5505 - 336-889-4498 fax 3/112014 0784 TO: Collier County Emergency Management Attention: Adam Northrup 8075 Lely Cultural Pkv Naples.Florida 3411:' REP F.1 Item QUANTITY DESCRIPTION CHASSIS elz BODY: AB-TBB-C2-251 1 Thomas C2 Model 25 I 2014 Thomas Body and Freightliner C2 Chassis Cummins ISB 6.7L 260HP Diesel Engine PTS-3000 Allison Automatic Transmission 320 Amp Alternator 60 Gallon Fuel Tank DEF Tank Aluminum Wheels (21 Chassis Batteries Roof Escape Hatch with Power Vent Sedan Front Entrance Door Deluxe Air Driver Seat Heated and remote controlled mirrors Solid color paint(White) Panasonic AM /FM 1 CD,'NI P3 Weather Band Radio (2)Speakers in Driver's Area Ceiling grab rails (21 Fire Extinguishers Entrance Door Step Lights Back-up alarm MAB-0065-B600 1 BUMPER-C2 Custom Rear Bumper-Includes Ramp.Rails,Enclosed Ramp Carrier MAB-Storage-Comparrmem I M AB Storage-Underbody Comparrment Subtotal Total Than- oLi c/4hl opp ty/this • ?al ict tor 90 day, / Accepted by Packet Page-1417- 3/25/2014 16.E.8. Sartin Services, Inc. 1 PROPOSAL P.O. Box 7772, High Point,NC 27264 6116 Old Mendenhall Road. Archdale, NC 27263 Proposal C... Proposal#: 336-841-5505 -336-88 -4498 fax 3.111/2014 9784 TO Collier County Emergency Management Attention: Adam Northrup 8075 Le ly Cultural Pkv Naples. Florida 34113 REP FJ Itern QUANTITY DESCRIPTION MAB-Brusitguards-BGA 3 Brush Guard for Rooftop A/C MAB-AWNING KIT-21 1 Awning.with Diamond Plate Mounting Bracket M AB-Graphics I Graphic Design and installation ELECTRICAL: MAB-0016-6205 A 1 Martin I 5kw Generator Installed Custom Built Generator Box on M AB Remote Generator Controls at Driver MAB-0017-SSI-6230 1 Electrical-AC Wiring Includes Double Thermostats,Installation of Kussmaul Auto Transfer Switch& Esco LP100 1ransfer Switch.50 Amp Shoreline MAB-ELECTRICAL 1 35'SOamp Weather-proolShore power Cord MAB-0162-A876-0Id 3 AIR CONDITIONING- Rooftop Unit-Low Profile- 13.500 BTU with Heat& Digital Controls- 120V System MAB-SSI-Electrical I M AB-Standard Electrical&Wiring Configuration MAB-005 1-Battery Cgr Ass y I Electrical -BATTERY CHARGER-80 AMP M AB-0027-8231 I Generator Battery-8231 (76))CC) M AB-ELECTRICAL 220V Power Outlet M AB-0024-6 Person System I Wireless Communication System with(4)headsets MAB-Install-Radio-Custom... 3 Installation of customer provided radios -Does NOT Include Programing M AB-Radio-Electrical Power 3 I2v or 1.20y Electrical Power For Customer Installation of Radios M AB-Install-An tenna-Cust... 3 Antenna installation-Customer Supplied Antennas MAB-0025-7165 I Rosen Backing Camera, 7' Monitor with Sound MAB-0025-8154 I CAMERA- Side Camera-One each side facing rear of Vehicle M AB-0049-0010 2 Carbon Monoxide Detector-12V Subtotal Total Tha477,. o,,„, • T/is propoill is valid for 90 days. /01e(ii Accepted by ' Packet Page -1418- 3/25/2014 16.E.8. Sartin Services. inc. PROPOSAL P.O. Box 7772, High Point, NC 27264 611.6 Old Mendenhall Road, Archdale, NC 27263 Proposal D... Proposal if: I 336-841-5505 -336-889-4498 fax 3/11.2014 9784 i I TO I i Collier County.Emergency Management Attention: Adam Northrup 8075 Leiy Cultural Pkv Naples,Florida 34113 REP I F:1 I , Itern QUANTITY I DESCRIPTION I MAR-Antenna installation . 1 MAR-Install-Radio-Custom... , 1 Installation of Customer Satellite Phone Antenna I RADIOS, INSTALLATION OF CUSTOMER PROVIDED Satellite Phone-Does NOT Include Programing 1 M AB-Metal Parts Fabricated 3 Antenna bracket fabrication INTERIOR COMPONENTS: 1 M AB-0015-7000A 5 JUNKIN-GRAY Adjustable Headrest Stretchers I MAB-00 li-7107 I Ferno Model 93-ES Non-Powered Rolling Co: MAB-0050-7210 1 STRYKER-Bariatric MX-PRO Stretcher MAR-OD-FLIP SEAT-014... 6 FLIP SEAT-Grey-Double w/Orange Seat Belts MA13-0018-7303 I First Officer Seat(Gray)with 3Pt Orange Belting MAR-SWIVEL-0018-7301 I 8 Position Swivel Base MAB-0018-7305 I EVS Attendant Seat with 3Pt Orange Belting MAB-SS1-9902 I Single Storage Custom Cabinet for MAR M AB-Storage-Closets&Cab— 1 Custom Built Storage Closet MAB-SSI-Table-Command 2 Command Center Table MAB-SSI-990 I 2 Command Center Overhead Storage Cabinet-Double MAR-SEATING 2 Rolling,High-Backed Swivel Scat for Command Center M AB-Window-FO I First Officer Windily MAB-SS1-9905 I Stainless Steel Medic Station MAB-SSI-990o I Medic Station Overhead Storage Cabinet MEDICAL EQUIPMENT&OXYGEN M,AR-0046-4952 1 Oxygen System with(21"M"Cylinders stowed in closet in behind driver area. Individual oxygen outlets for each patient and attendant seat-Does not provide oxygen to First Officer Seat Location. Subtotal Total Th ,, . vou os- 0 0 uni - kkrzi,./valid for 90 days. a 7(2, ,(2/ , , / Accepted by • ' 40 . ______ Packet Page-1419- 3/25/2014 16 E 8 Sartin Services,inc. PROPOSAL P.O. Box 7772, High Point. NC 27264 6116 Old Mendenhall Road, Archdale, NC 27263 Proposal D... Proposal#: 336-841-5595-336-889-4498 fax 3/1112014 9784 TO: Collier County Emergency Management Attention:Adam Northrup 8075 Lciy Cultural Pkv Naples. Florida 34113 REP Ft Item QUANTITY DESCRIPTION M AB-0005-3234 1 SUCTION UNIT- VX2-S-Scort with Retention Bracket M AB-0100-8000 7 WVSM Wireless Vital Signs Monitor Kit - I:System can monitor up to 20 patients simultaneously 2: Wi-Ft 802.1 Ig Aok.N4, 3: Weighs one pound or less 4: Automatically monitors NIBP,Sp02,HR and ECG 5:Captures 4.5 hours of patient data and trending 6: NIBP Systolic 40-260 mmHg/Diastolic 20-200 mmHg 7: Sp02 Ranges 0-100%Saturation. 8: Three lead(Lead II)ECG - Each kit Includes one NI BP Cufl Nonin Sp02 Finger Clip,3 Lead ECG Wires Per Kit. Unlicensed software To Run All WVSM Monitors Also Included.(Does not include Freight!Shipping Costs) M AB-0100-8019 1 Apple Wad Configured with WVSM Software 16 GB iPad Air Wi-Fi Connectivity Color: Space Grey Otterbox Defender Series Rugged Case(or equivalent) MAB-WVSM CUR KIT-00... I MAB-0010-8001 Kit WVSM Charger-Simultaneously Charges up to Ten WVSM Units Includes Ten WVSM Charger Wires Ni AB-0131-8002 7 WVSM Brackets Subtotal Total Tha r ../F)4s. /pr'oposad valid for 90 days. 40.elt/ 4111011111 Accepted by Packet Page-1420- 3/25/2014 16.E.8. Sartin Services. Inc. 1 PROPOSAL P.O. Box 7772. High Point, NC 27264 1 6116 Old Mendenhall Road, Archdale,NC 27263 Proposal D... Proposal#: 336-841-5505 - 336-889-4498 fax 1 3/11P014 Q784 I TO: Collier County Emergency Management Attention: Adam Northrup 8075 Lehr Cultural Pkv Naples,Florida 3411:3 REP I I FJ 1 Itern QUANTITY DESCRIPTION MAB-Cooling Vest System-4 1 4 Person Cooling Vest System-12v -Includes portable pump and lour(4 cooing vests ADDITIONAL EQUIPMENT: MAB-OH Rernoveable Cabi... 3 MAB OVERHEAD REMOVABLE STORAGE CABINET-Aluminum Removable Overhead Cabinet mounts in the same position as any slide out stretcher t when removed i-Two sliding Plexiglas doors with inventory control feature-Up to three overhead cabinets can he installed in each stretcher section. Price is per cabinet-powder coated MAB-0020-5502 1 75' -Stainless Steel Tray for Junkin Stretcher MAB-IV HANGER-0036-3... 5 Recessed,Ceiling Mounted Dual IV Hanger MAB-000 -4402 I Refrigerator.Dorm Size MAB-0021-1 )9 12 1 Fans-Exhaust MAR-0045-037g 6 Wheelchair-Series L- Retractor Kit MPS Hooks-FF627S-4C MAR-0045-0376 6 Wheelchair-Occupant Restraint Lap Belt-96' Black MAR-WINCH ASSY-SS! I WINCH ASSEMBLY-Winch& Winch Box I LIGHTING: M INTERIOR LIGHTING: AB-0090_1005 5 8" Round Aisle Mounted Light.White 'Red MAB-Ligriting-ExactSkini... I Ceiling Mounted Exact Skin Tone Lights.One row on each side of aisle MAR-Lighting-Aisle-FM I Floor Mounted Aisle Lighting,.White'Red M A B-009Q-1 104 I "Stepwel!"Light EXTERIOR LIGHTING: Subtotal Total i /.... I „.------,,, / -Ina . orthis op mu/My. '. ioposal isv....,.._._421(r9lichyis . "----. ,....77( Accepted by Packet Page-1421- 3/25/2014 16.E.8. Sartin Services, Inc. PROPOSAL P.O. Box 7772, High Point,NC 27264 6116 Old Mendenhall Road, Archdale, NC 27263 Proposal D... Proposal#: 336-841-5505 -336-889-4498 fax 3/1172014 (1784 TO: Collier County Emergency Management Attention:Adam Northrup 8075 Le ly Cultural Pkv Naples.Florida 34113 REP F.I Item QUANTITY DESCRIPTION MAD-0086-I 000M 2 Lights-MARKER LIGHT-RED&AMBER LENS- 12V-LED M AB-0099-1020 I Ground and Compartment Lighting M AB-0099-1105 4 Roof Mounted Pioneer Plus-Single Panel Flood Light. (I)Light located on each side,(I)front and(I I rear. MAB-Brushguards-BGF 4 Brush Guards for Roof Mounted Scene Lights MAB-LIGHTING 1 Federal Signal Brand 131 Strobe Warning Light(Green).Roof Mounted rvIAB-Brusliguards-BGF I Brush Guard-Federal Signal Strobe EMERGENCY LIGHTING FRONT: M AB-0068-0271 I Opticom Infrared System Model 794H MAB-Antenna Installation 1 Installation of Customer Opticom infrared System M AB-0099-1903 5 900 Series Flasher- Red/White with Clear Lens MAB-0099-609C 2 VTX-Clear Grille Light.Clear MAB-0099-609R 2 VTX Red-Grilic Light. Red MAB-0099-1200 I Headlight Wig Wag Flasher REAR: 1).1AB-0099-1905 2 900 Series Flasher-Red/Red with Clear Lens tvl A B-0099-1902 2 900 Series Flasher-White/White with Clear Lens M AB-0099-1900 2 900 Series Flasher-Amber with Clear Lem- MAB-0099-I900 2 900 Series Rear Loading Lights DRIVER'S SIDE: MAB-0099-1903 5 900 Series Flasher- Red/White with Clear Lens Subtotal Total Than. u‘r iso po ni taproposaIrr, and for 90 days Accepted by Packet Page-1422- 3/25/2014 16.E.8. Sartin Services, Inc. PROPOSAL P.O. Box 7772, High Point, NC 27264 6116 Old Mendenhall Road, Archdale, NC 27263 Proposal D... I Proposal#; 336-841-5505 - 336-8894498 fax 3:11/2014 I 9784 TO: Collier County Emergency Management Attention: Adam Northrup 8075 Lely Cultural Pky Naples. Florida 34113 REP Fi Item QUANTITY DESCRIPTION MAB-0090-I605 3 600 Series Flasher-Red/White with Clear Lens PASSENGER SIDE: 1\1AB-0099-1903 2 900 Series Flasher- Red/White with Clear Lens NIAB-0099-190h 1 900 Series-Awning Light m AB-0099-1605 2600 Series Fiasher-Red!White with Clear Lens MAB-SERVICES 2 Round trip inspection visit for(3)Collier County Individuals A chassis invoice will he issued at time of purchase order.A second invoice for the conversion work will he issued prior to final deliver). Final payment will be due at time of delivery, This proposal includes no taxes.Any taxes would be the responsibility of the purchaser Thank you tOr the opportunity to be of service to your department. Subtotal 5;479.982mo Total S479.9S2.0o Th 72 )kfif -thiyop .7hinu oposil i slid to 90 clay: Accepted by Packet Page -1423- 3/25/2014 16.E.8. Q 1 2 ti ilL 2 W � 1.. t L N S 2--D il c L �+ cc i -% (Y 1 N �OQ J b o z 1 tnv 1 0 rE' '''' Z:'„ Z W � a m z if///,:-.-J,L_ c tie �� I le }f W ' I 0 ;{ w re 0m ._ to Wiry //�� 7 8 § � / . „,� � 1V35 EI a 1 yi I t” / won, GS"— ONaJ w IO , Z is. "..f. E ig 1 li. 0 ■ ii o II t a a 11111111111111 UI 1 0 .� ro z 2. '� t OE cgg?pp O la F- v . t It_!1 w .4. Z i v < m 2 *k,di m =_ 52 w u w iJ.ii 1' I $ © 1 x e ca. ikc.R lil: i cc ili y i •1 i a I F. i i s I t 1 0 U 11000.1�N3 1 ! I x''' e •is '[ Gaway� t o< $ \ r �]11,.�.��1' ��}} ,�.. = 1 , f ' * 11 11 r .�--' �� a us, 1 s //� a R Es IV MI erl V I, m C IN W W W v 52 O O 2 .i,gi 2 z a r s w W VI VI 30 g U g ii WI t� 7 Packet Page-1424- 3/25/2014 16.E.B. C.,oltr County kiniristretve Se ►, Purchasing Attachment 1: Vendor's Non-Response Statement The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate the reason(s)by checking any appropriate item(s) listed below and return this form via email or fax to the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department, 3301 Tamiami Trail East, Naples, Florida 34112. We are not responding to this ITB for the following reason(s): Solicitation: 14-6231 —Mass Casualty Ambulance Bus ❑ Services requested not available through our company. ❑ Our firm could not meet specifications/scope of work. ❑ Specifications/scope of work not clearly understood (too vague, rigid, etc.) ❑ Project is too small. ❑ Insufficient time allowed for preparation of response. ❑ Incorrect address used. Please correct mailing address: ❑ Other reason(s): Firm's Complete Legal Name 10 Address City, State,Zip Telephone Number FAX Number Signature/Title Type Name of Signature Date: #14-6231 43 Mass Casualty Ambulance Bus Packet Page -1425- 3/25/2014 16.E.8. Atirriistmlive Swims Msion Purcrowne Attachment 2: Vendor's Check List IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the spaces indicated and return with bid. Vendor should check off each of the following items as the necessary action is completed: 1. The Bid has been signed. 2. The Bid prices offered have been reviewed. 3. The price extensions and totals have been checked. 4. The payment terms have been indicated. 5. All granting agency requirements have been met including submittal of required forms, including: • Attachment 7: Certification Regarding Debarment • Attachment 8: Acknowledgement of Terms • Attachment 9: Duns Number Request • Attachment 10: Lobbying Certification 6. Any required drawings, grant forms, descriptive literature, etc. have been included. 7. Work plan as to how your company will complete this project with expected delivery on May 1, 2014 or before. 8. Any delivery information required is included. 9. Addendum have been signed and included, if applicable. 10. Copy of Internet certification that the Vendor is not on the Federal Excluded Parties List System at: www.sam.aov. 11. Immigration Affidavit and a copy of the company's E-Verify profile page or memorandum of understanding. 12. Copies of licenses, equipment lists, subcontractors or any other information as noted in this ITB. 13. The mailing envelope must be addressed to: Purchasing Director Collier County Government Purchasing Department 3327 Tamiami Trail E Naples FL 34112 The mailing envelope must be sealed and marked with: a Solicitation: 14-6231 —Mass Casualty Ambulance Bus • Opening Date: 03/10/2014, 3:00PM 11. The bid will be mailed or delivered in time to be received no later than the specified opening date and time. (Otherwise bid cannot be considered.) ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE OF THE COURIER PACKET. _•rtin .:rv's es Inc. 41 alw•resident Signature:Title February 25, 2014 Date #148231 Mass Casualty Ambulance Bus `M Packet Page-1426- 3/25/2014 16.E.8. c..001k r County A Furdia irl Attachment 3: Vendor Response Form FROM: Sartin Services, Inc. Board of County Commissioners Collier County Government Center Naples, Florida 34112 RE: Solicitation: 14-6231 —Mass Casualty Ambulance Bus Dear Commissioners: The undersigned, as Vendor, hereby declares that the specifications have been fully examined and the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as per the scope of work. The Vendor further declares that the only persons, company or parties interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is made without connection with any other person, company or companies submitting a Bid; and it is all respects fair and in good faith, without collusion or fraud. The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued purchase order or formal contract, to comply with the requirements in full in accordance with the terms, conditions and specifications denoted herein, according to the following unit prices: Total Package Price $ 5E9 � �`$ L4 1 Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be considered and computed in the tabulation of the bids. In no instance should terms for less than fifteen (15) days payment be offered. Prompt Payment Terms: 0 % Days; Net 1 Days ® Bid Response Form is electronic. Please input your prices online. Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid response pages. The undersigned do agree that should this Bid be accepted, to execute a formal contract, if required, and present the formal contract to the County Purchasing Director for approval within fifteen (15) days after being notified of an award. #14-6231 45 Mass Casualty Ambulance Bus Packet Page-1427- 3/25/2014 16.E.8. IN WITNESS WHEREOF E ve hereunto subscribed our names on this 25.- day of €M t.f 311816- D ri thCounty of L in the State of WC . / Firms Complete Legal Name Sartin Services, Inc Firm's Dun and Bradstreet 611788944 Number(DUNS) (Found atwww.dnb.com) CCR#or CAGE Code 1 MMG9 (Found at ww1.ccr.00v) Florida Certificate of Authority Document Number (http://www.sunbiz.orq) Federal Tax Identification 561583023 Number Address 6116 Old Mendenhall Road City, State, Zip Archdale, NC 27263 Telephone Number 336-841 -5505 Ext. 203 FAX Number 336-889-4498 Check one of the following: ❑ Sole Proprietorship ® Corp or P.A. State of NC ❑ Limited Partnership ❑ Ge•- I Pa •-rs •- Signature /Title " •resident Type Name of Signature Edward L. Sartin Date February 25. 2014 Additional Contact Information Send Payments To (REQUIRED ONLY if different from above) Firm's Complete Legal Name Address City, State,Zip Contact Name Telephone Number FAX Number Email Address Ed @sartinservices.corn #14-6231 Mass Casualty Ambulance Bus 46 Packet Page-1428- 3/25/2014 16.E.8. Administrative Services w Attachment 4: Immigration Law Affidavit Certification Solicitation#and Title :14-6231 -Mass Casualty Ambulance Bus This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal Invitations to Bid (ITB's)and Request for Proposals (RFP) submittals. Further, Vendors/Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment,at the time of the submission of the vendor's/bidder's proposal. Acceptable evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the E-Verify program.may deem the Vendor/ Bidder's proposal as non-responsive. Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien workers,constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e)Section 274A(e) of the Immigration and Nationality Act("INA"). Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A(e)of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e)of the INA shall be grounds for unilateral termination of the contract by Collier County. Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act and subsequent Amendment(s))and agrees to comply with the provisions of the Memorandum of Understanding with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated by the Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the Vendor's 1 Bidder's proposal. Company Name Sartin Services, Inc_ Print Name Edward L. S-rtin Title President Signature /i 0 AF-4021/411P0' Date February 25, 2014 State of NC County of Randolph The foregoing instrument was signed and acknowledged before me this T ( day of re b!'u a h Y 204,by �w(d,-rA 4-0.3 who has produced e.-D ! - ) )) as identification. (Print or Type Name) (Type of Identification and Number) Notary Pubic Signature LISA 0 ALLRED Notary Pyblic 1I J r1�, Guilfordawry North Carding Printed Name of Notary Public MY Cor►rr>ission awes Nov 17,201$ I e Notary Commission Number/Expiration The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of this affidavit to interrogatories hereinafter made. #14-6231 47 Mass Casualty Ambulance Bus Packet Page-1429- 3/25/2014 16.E.8. Ai _ar,..........„Giatotty Purchasing Attachment 5: Vendor Substitute W-9 Request for Taxpayer Identification Number and Certification In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following information for tax reporting purposes from individuals and companies who do business with the County(including social security numbers if used by the individual or company for tax reporting purposes). Florida Statute 119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be used for no other purpose than herein stated. Please complete all information that applies to your business and return with your quote or proposal. 1. General Information (provide all information) • Taxpayer Name (as shown on income tax return) Business Name Sartin Services, Inc. (if different from taxpayer name) Address 6116 Old Mendenhall Road City Archdale, State NC Zip 27263 Telephone 336-841-5505 FAX 336-889-4498 Email Ed@sartinservices.c6n1 Order Information Remit 1 Payment Information Address 6116 Old Mendenhall Road Address 61 16 Old Mendenhall Road CityArchdaleState NC Zip 27263 CityArchdale State NC Zip 27263 FAX 336-889-4498 FAX 336-889-4498 Email Ed @sartinservices.com Email Ed @sartinservices.com 2. Company Status(check only one) Individual/Sole Proprietor X Corporation l _Partnership Tax Exempt(Federal income tax-exempt entity _Limited Liability Company under Internal Revenue Service guidelines 1RC 501 (c)3) C Enter the tax classification (D=Disregarded Entity, C=Corporation, P=Partnership) 1 3, Taxpayer Identification Number(for fax reporting purposes only) Federal Tax identification Number(TIN) 561 5 83 02 3 (Vendors who do not have a TIN,will be required to provide a social security number prior to an award of the contract.) 4. Sign and Date Form Certification:U/�. . �i oof pry, I certify that the information shown on this form is correct to my knowledge. Signature 7!�_..�� +��_r!,l� Date February 25, 2014 Title President Phone Number 336-841-5505 . #14-6231 48 Mass Casualty Ambulance Bus Packet Page-1430- 3/25/2014 16.E.8. Attachment 6 insurance and Bonding requirements This section is not applicable for this solicitation. #14-6231 49 Mass Casualty Ambulance Bus Packet Page-1431- 3/25/2014 16.E.8. • Attachment 7 - - Certification Regarding Deball*Ots StisPens10*-WPOIS ;And 4,coluntarytxclution - - _ Subcontractor Covered Transactions (1) The prospective subcontractor of the Recipient, cir//11-flkffir ( , certifies, by submission of this document,that neither it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. (2) Where the Recipient's subcontractor is unable to certify to the above statement, the prospective subcontractor shall attach an explanation to this form. SUBCONTRACTOR: C-- / r fog, 414111F- 5:Ai,--r,k).S"Fezarcer By: _ Signature Recipient's Name AA) Prt2-1 ire-S tC-L± Name and Title DFM Contract Number ‘p1 «4, a. of\g/pocQ4,Laos- 22'Ct >2 Street Address Project Number 1-)4..\-Le--, Ai( c;:-7 D..63 City, State.Zip 17/Pr(2,0-2- c)s--- c-oi #14-6231 (01 50 Mass Casualty Ambulance Bus Packet Page-1432- 3/25/2014 16.E8. Date #14-6231 51 Mass Casualty Ambulance Bus Packet Page-1433- 3/25/2014 16.E.8. Attachement 8: Acknowledgement of Terms, Conditions, and Grant Clauses Flow Down of Terms and Conditions from the Grant Agreement Subcontracts: If the vendor subcontracts any of the work required under this Agreement, a copy of the signed subcontract must be forwarded to the Department for review and approval. The vendor agrees to include in the subcontract that (1) the subcontractor is bound by the terms of this Agreement, (ii) the subcontractor is bound by all applicable state and federal laws and regulations, and (iii) the subcontractor shall hold the Department and Recipient harmless against all claims of whatever nature arising out of the subcontractor's performance of work under this Agreement, to the extent allowed and required by law. The recipient shall document in the quarterly report the subcontractor's progress in performing its work under this agreement. For each subcontract, the Recipient shall provide a written statement to the Department as to whether the subcontractor is a minority vendor as defined in Section 288.703, Fla. Stat. Grant Clauses On behalf of my firm, I acknowledge, and agree to perform all of the specifications and grant requirements identified in this solicitation document(s). Vendor/Contractor Name Sartin Services, Inc. DateFebruary 25, 2014 Aor Authorized Signature ,/i „ ��.- Address 6116 Old Mendenhall Road Archdale, NC 27263 Solicitation 1 4-6231 Contract# #14-6231 Mass Casualty Ambulance Bus Packet Page-1434- 52 3/25/2014 16.E.8. Attachment 9 DUNS NUMBER REQUEST Please provide a DUNS numbers as applicable. ENTITY VENDOR/PRIME SUB#1 NAME DUNS# Sartin Services, Inc. 611788944 SUB#2 SUB#3 SUB#4 SUB#4 D-U-N-S Numbers Dun & Bradstreet, or D-U-N-S, Number, is a unique nine-digit identification number for each physical location of your business, D-U-N-S Number assignment is free for all businesses required-to register with the federal government for contracts or grants. What do I need to get my D-U-N-S Number? When registering for your D-U-N-S Number, you will need the following on hand: • Legal name • Headquarters name and address for your business c Doing Business As (DBA)or other name by which your business is commonly recognized E Physical address, city, state and ZIP Code W Mailing address (if separate from headquarters and/or physical address) s Telephone number • Contact name and title • Number of employees at your physical location • Whether you are a Home-Based Business How do I get my D-U-N-S Number? Good news! Getting your D-U-N-S Number is easy. Visit D-U-N-S Request Service to obtain more detailed instructions on applying for your D-U-N-S Number. Also, see the FAQs for obtaining a D-U-N-S Number and visit Central Contractor Registrations (CCR). #14-6231 Packet Page-1435- 53 Mass Casualty Ambulance Bus 3/25/2014 16.E.8. Attachment 10 CERTIFICATION REGARDING LOBBYING max,. The undersigned Sartin services, Inc. (Vendor/Contractor)certifies, to the best of his or her knowledge and belief, that: (1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of an agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for making lobbying contacts to an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form--LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions [as amended by "Government wide Guidance for New Restrictions on Lobbying," 61 Fed. Reg. 1413 (1/19/96). Note: Language in paragraph (2) herein has been modified in accordance with Section 10 of the Lobbying Disclosure Act of 1995(P.L. 104-65, to be codified at 2 U.S.C. 1601, at seq.)] (3) The undersigned shall require that the language of this certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements)and that all subrecipients shall certify and disclose accordingly. This certification is a material representation of fact upon which reliance was placed when this . transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by 31, U.S.C. § 1352 (as amended by the Lobbying Disclosure Act of 1995). Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. [Note: Pursuant to 31 U.S.C. § 1352(c)(1)-(2)(A), any person who makes a prohibited expenditure or fails to file or amend a required certification or disclosure form shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such expenditure or failure.] The Vendor/Contractor, Sartin Services, Inc. , certifies or affirms the truthfulness and accuracy of each statement of its certification and disclosure, if any. In addition, the Contractor understands and agrees that the provisions of 31 U.S.C. A 3801, et seq., apply to this certification and disclosure, if any. ..,.,...M, . / Signature of Vendor/Contractor's Authorized Official Edward L. Sartin President Name and Title of Vendor/Contractor's Authorized Official February 25, 2014 Date #14-6231 54 Mass Casualty Ambulance Bus Packet Page-1436- 3/25/2014 16.E.8. vii z W a i i azd §i E U IY t m dI c i bt <' JJ A v w o . 0 !u N( 11 C-,,,, ° 1 g I • 11111 . O t 1 1+' I il o i-91,1 1 � TI . g6 • D = t/3 i 8 fr II ......�i. _._.. . di4 W V K � � g gi O3O �= _ LL O 04 I . II a r ,0 a g i a So di I is,1101111111 1 $ D ° g 3 o g41 1 a 3 z ! re — - ,.YpMi1B f^ • y VJ C - "In w a.c i;-' __ 1 0 1 I I , `~ 11 al l 1i pl u !COO uurt3 w 1NOtli I 1 1 �' L i__, K F I Wee m A I !; �0 i it �z &7 � .1114 iv ? 11E ` �= aE 1111 ® o a iirl Packet Page-1437- 3/25/2014 16.E.8. Sartin Services,Inc. PROPOSAL ! P.O. Box 7772, High Point, NC 27264 6116 Old Mendenhall Road,Archdale,NC 27263 Proposal D... Proposal#: 336-841-5505-336-889-4498 fax 3/5/2014 9779 TO St,JI.0 i...7 -/-414„.! /4/- G)-3/ Collier County Emergency Management Attention:Michael Shaw 8075 Lely Cultural Pky Naples,Florida 34113 REP FJ Item QUANTITY DESCRIPTION CHASSIS&BODY: MAB-TBB-C2-25 I 1 Thomas C2 Model 251 2014 Thomas/Freightliner C2 Cummins ISB 6.7L 260HP Diesel Engine PTS-3000 Allison Automatic Transmission 320 Amp Alternator 60 Gallon Fuel Tank DEF Tank Aluminum Wheels (2)Chassis Batteries Roof Escape Hatch with Power Vent Sedan Front Entrance Door Deluxe Air Driver Seat Heated and remote controlled mirrors Solid color paint(White) Panasonic AM/FM/CD/MP3/Weather Band Radio (2)Speakers in Driver's Area Ceiling grab rails (2)Fire Extinguishers Entrance Door Step Lights Back-up alarm MAB-0065-B600 1 BUMPER-C2 Custom Rear Bumper-includes Ramp,Rails,Enclosed Ramp Carrier MAB-Storage-Compartment 1 MAB Storage-Underbody Compartment Subtotal Total • i T 41 ' : t ' •p�. ity.Thi 4osal is valid for 90 days. �LA+iw 1V Ar Accepted by Packet Page-1438- 3/25/2014 16.E.8. Sartin Services,Inc. PROPOSAL P.O. Box 7772, High Point,NC 27264 6116 Old Mendenhall Road,Archdale,NC 27263 Proposal D.., Proposal#: 336-841-5505-336-889-4498 fax 3/5/2014 9779 TO: 50/ice; Csit 1 y-6. 31 Collier County Emergency Management Attention:Michael Shaw 8075 Lely Cultural Pky Naples,Florida 34113 REP FJ Item QUANTITY DESCRIPTION MAB-Brushguards-BGA 3 Brush Guard for Rooftop A/C MAB-AWNING KIT-21' 1 Awning Kit,Diamond Plate Mounting Bracket MAB-Graphics 1 Graphic Design and Installation ELECTRICAL: MAB-0016-6205A 1 Martin 15kw Generator Installed Custom Built Generator Box on MAB Remote Generator Controls at Driver MAB-0017-SSI-6230 1 Electrical-AC Wiring Includes 4 Baseboard Heaters with Double Thermostats,installation of Kusmaul Auto Transfer Switch&Esco LP100 Transfer Switch,50 Amp Shoreline MAB-ELECTRICAL 1 35'SOamp Weather-proof Shorepower Cord MAB-0162-A876 3 AIR CONDITIONING- Rooftop Unit-Low Profile- 13,500 BTU with Heat&Digital Controls- 120V System MAB-SSI-Electrical 1 MAB-Standard Electrical&Wiring Configuration MAB-0051-Battery Cgr Assy 1 Electrical-BATTERY CHARGER-80 AMP with Auto Eject MAB-0027-8231 1 Generator Battery-8231 (760 CC) MAB-ELECTRICAL 220V Power Outlet MAB-0024-6 Person System 1 Wireless Communication System M AB-Install-Radio-Custom... 3 Installation of customer provided radios -Does NOT Include Programing MAB-Radio-Electrical Power 3 I2v or 120v Electrical Power For Customer Installation of Radios MAB-Install-Antenna-Cust... 3 Antenna Installation-Customer Supplied Antennas Subtotal Total Thank •. •o.. i:. ' is pro.os4 acid for 90 days. di ��� Accepted by Packet Page -1439- 3/25/2014 16.E.8. Sartin Services, Inc. PROPOSAL P.O. Box 7772,High Point,NC 27264 6116 Old Mendenhall Road,Archdale,NC 27263 Proposal D... Proposal#: 336-841-5505-336-889-4498 fax 3/5/2014 9779 TO: Collier County Emergency Management Attention:Michael Shaw 8075 Lely Cultural Pky Naples,Florida 34113 REP FJ' Item QUANTITY DESCRIPTION MAB-0025-7165 l Rosco Backing Camera,7"Monitor with Sound MAB-0025-8154 1 CAMERA-Side Camera-One each side facing rear of Vehicle MAB-0051-6006 1 Air Line Auto Eject MAB-0051-6006K 1 Recess Kit-Auto Air Eject MAB-0049-0010 2 Carbon Monoxide Detector-12V ..; MAB-0 I 58-760LMT 1 Garmin GPS-7"Monitor MAB-0059-8076 1 GPS Antenna-Gatmin MAB-Antenna Installation I Installation of Customer Satellite Phone Antenna MAB-install-Radio-Custom... I RADIOS,INSTALLATION OF CUSTOMER PROVIDED Satellite Phone-Does NOT Include Programing MAB-Metal Parts Fabricated 3 Antenna bracket fabrication INTERIOR COMPONENTS: MAB-0015-7000A 5 JUNKIN-GRAY Adjustable Headrest Stretchers MAB-0011-7107 1 Ferno Model 93-ES Non-Powered Rolling Cot MAB-0050-7210 1 STRYKER-Bariatric MX-PRO Stretcher MAB-GD-FLIP SEAT-014.., 6 FLIP SEAT-Grey-Double w/Orange Seat Belts MAB-0018-7303 1 First Officer Seat(Gray) MAB-SWIVEL-0018-7301 1 8 Position Swivel Base MAB-0018-7305 I EVS Attendant Seat w/3Pt Orange Belting MAB-SSI-9902 I Single Storage Custom Cabinet for MAB MAB-Storage-Closets&Cab... I Custom Built Storage Closet MAB-SSI-Table-Command 2 Command Center Table MAB-SSI-9908 2 Command Center Overhead Storage Cabinet-Double MAB-SEATING 2 Rolling,High-Backed Swivel Seat for Command Center Subtotal Total Than oa/ ,.p. , • j, . ... .4 • for 90 days. = � Accepted by Packet Page-1440- 3/25/2014 16.E.8. Sartin Services,Inc. PROPOSAL P.O. Box 7772,High Point,NC 27264 6116 Old Mendenhall Road,Archdale,NC 27263 Proposal D... Proposal#: 336-841-5505-336-889-4498 fax 3/5/2014 9779 TO: 50/t.t (' ►--- Collier County Emergency Management Attention:Michael Shaw 8075 Leiy Cultural Pky Naples,Florida 34113 REP FJ Item QUANTITY DESCRIPTION MAB-Window-FO 1 First Officer Window MAB-SSI-9905 1 Stainless Steel Medic Station MAB-SSI-9906 1 Medic Station Overhead Storage Cabinet MEDICAL EQUIPMENT&OXYGEN MAB-0046-4952 1 Oxygen System. Includes design,installation and parts. MAB-0005-3234 1 SUCTION UNIT-VX2-S-Scort with Retention Bracket MAB-0100-8000 7 WVSM Wireless Vital Signs Monitor Kit 1:System can monitor up to 20 patients simultaneously 2: Wi-Fi 802.11g 3:Weighs one pound or less 4:Automatically monitors NIBP,Sp02,HR and ECG 5:Captures 4.5 hours of patient data and trending 6:NIBP Systolic 40-260 mmHg/Diastolic 20-200 mmHg 7:Sp02 Ranges 0-100%Saturation, 8:Three lead(Lead II)ECG - Each kit Includes one NIBP Cuff,Nonin Sp02 Finger Clip,3 Lead ECG Wires Per Kit. Unlicensed software To Run All WVSM Monitors Also Included.(Does not include Freight/Shipping Costs) Subtotal Total Tha . -•� is This pro... :t1 � _ '. , 90 days. �r Accepted by Packet Page-1441- • 3/25/2014 16.E.8. Sartin Services, Inc. PROPOSAL P.Q.Box 7772, High Point,NC 27264 6116 Old Mendenhall Road,Archdale,NC 27263 Proposal D... Proposal#: 336-841-5505-336-889-4498 fax 3/5/2014 9779 • TO: 5r)1is1-61 ►-A 121— .23 I Collier County Emergency Management Attention:Michael Shaw 8075 Lely Cultural Pky Naples,Florida 34113 REP FJ Item QUANTITY DESCRIPTION MAB-0100-8007 1 Elo TouchSystems All-in-One Touch Computer • 22"Display I.66GHz Atom Processor Windows 7 Professional Operating System,reconfigured with Windows XP 410 , (full license) Custom WVSM Mgmt Suite Software 100+GB Solid State Hard Drive 1 PCi internal Wireless Radio 1 USB cable extension MAB-WVSM CGR K1T-00.., I MAB-0010-8001 Kit WVSM Charger-Simultaneously Charges up to Ten WVSM Units Includes Ten WVSM Charger Wires MAB-0131-8002 7 WVSM Brackets MAB-Cooling Vest System-4 2 4 Person Cooling Vest System -Includes portable pump and four(4)cooling vests ADDITIONAL EQUIPMENT: MAB-OH Removeable Cabi... 3 MAB OVERHEAD REMOVABLE STORAGE CABINET-Aluminum Removable Overhead Cabinet mounts in the same position as any slide out stretcher(when removed)-Two sliding Plexiglas doors with inventory control feature-Up to three overhead cabinets can be installed in each stretcher section. Price is per cabinet-powder coated MAB-0020-5502 I 75"-Stainless Steel Tray for Junkin Stretcher MAB-IV HANGER-0036-3... 5 Recessed,Ceiling Mounted Dual IV Hanger Subtotal Total Tha o - is opp• n'' is .roA al is valid for 90 days. �� Accepted by , Packet Page-1442- 3/25/2014 16.E.8. Sartin Services, Inc. PROPOSAL F.O. Box 7772,High Point,NC 27264 6116 Old Mendenhall Road,Archdale,NC 27263 Proposal D... Proposal#: 336-841-5505-336-889-4498 fax 3/5/2014 9779 TO: 546 1 I L i —�-o .can /q-423 ( Collier County Emergency Management Attention:Michael Shaw 8075 Lely Cultural Pky Naples,Florida 34113 REP FJ Item QUANTITY DESCRIPTION MAB-0058-3429 2 Streamlight Litebox-Medium,Orange MAB-0008-4402 1 Refrigerator,Dorm Size MAB-0021-19912 1 Fans-Exhaust MAB-0045-0379 6 Wheelchair-Series L-Retractor Kit W/S Hooks-FF627S-4C MAB-0045-0376 6 Wheelchair-Occupant Restraint Lap Belt-96" Black MAB-WINCH ASSY-SSI I WINCH ASSEMBLY-Winch&Winch Box LIGHTING: INTERIOR LIGHTING: MAB-0099-1005 5 8"Round Aisle Mounted Light,White/Red MAB-Lighting-ExactSkinT... I Ceiling Mounted Exact Skin Tone Lights.One row on each side of the aisle MAB-Lighting-Aisle-R/W 1 Floor Mounted Aisle Lighting,White/Red MAB-0099-1104 1 "Stepwell"Light EXTERIOR LIGHTING: MAB-0086-1000M 2 Lights-MARKER LIGHT-RED&AMBER LENS- 12V-LED MAB-0099-1020 1 Ground and Compartment Lighting MAB-0099-1 I05 5 Roof Mounted Pioneer Plus-Single Panel Flood Light. (2)Light located on each side,and rear. MAB-Brushguards-BGF 5 Brush Guards for Roof Mounted Scene Lights MAB-LIGHTING 1 Federal Signal Brand 131 Strobe Warning Light(Green),Roof Mounted MAB-Brushguards-BGF I Brush Guard-Federal Signal Strobe Subtotal Total Th.s . '. is opp. . .r.. .ralid for 90 days. re- dV4 Accepted by Packet Page-1443- 3/25/2014 16.E.8. Sartin Services,Inc. PROPOSAL P.O.Box 7772, High Point, NC 27264 6116 Old Mendenhall Road,Archdale,NC 27263 Proposal D... Proposal#: 336-841-5505-336-889-4498 fax 3/5/2014 9779 TO: 5d/iC1 iy-,2-3 / Collier County Emergency Management Attention:Michael Shaw 8075 Lely Cultural Pky Naples,Florida 34113 REP FJ kern QUANTITY DESCRIPTION EMERGENCY LIGHTING FRONT: MAB-0068-0271 1 Opticom Infrared System Model 794H MAB-Antenna Installation I Installation of Customer Opticom infarerd System MAB-0099-1903 5 900 Series Flasher-Red/White with Clear Lens MAB-0099-609C 2 VTX-Clear Grille Light.Clear MAB-0099-609R 2 VTX Red-Grille Light,Red MAB-0099-1200 1 Headlight Wig Wag Flasher REAR: MAB-0099-1905 2 900 Series Flasher-Red/Red with Clear Lens MAB-0099-1902 2 900 Series Flasher-White/White with Clear Lens MAB-0099-1900 2 900 Series Flasher-Amber with Clear Lens MAB-0099-1906 2 900 Series-Flush Mt Scene/Loading Light DRIVER'S SIDE: MAB-0099-1903 5 900 Series Flasher-Red/White with Clear Lens MAB-0099-1605 3 600 Series Flasher-Red/White with Clear Lens PASSENGER SIDE: MAB-0099-1903 2 900 Series Flasher-Red/White with Clear Lens MAB-0099-1906 1 900 Series-Awning Light MAB-0099-1605 2 600 Series Flasher-Red/White with Clear Lens Subtotal Total Th:Jfi -- . op. ni its pros°A valid for 90 days. ,I Accepted by Packet Page-1444- 3/25/2014 16.E.8. Sartin Services,Inc. PROPOSAL P.O. Box 7772,High Point,NC 27264 6116 Old Mendenhall Road,Archdale,NC 27263 Proposal D... Proposal#: 336-841-5505-336-889-4498 fax 3/5/2014 9779 TO: Se, ICI"{ ova 1 - 6,33l Collier County Emergency Management Attention: Michael Shaw 8075 Lely Cultural Pky Naples,Florida 34113 REP FJ Item QUANTITY DESCRIPTION MAR-Miscellaneous 1 (2)T3 Motion Three wheel electric mobility vehicles with power modules, chargers,black pannier pack,warning lights,trailers,mirrors,kill switch,2 year warranty,crating and shipping fees MAR-Graphics Graphic Design and Installation for T3 units MAB-SERVICES 3 Round trip inspection visit for(3)Collier County Individuals MAB-Delivery I MAB Delivery to Customer MAB-00I7-6630 1 On-Site Delivery Electrical Inspection MAB-Training On Site 2 MAB On-Site Training at time of delivery. 1 Day-Includes SSI employee travel/lodging/meals A 50%deposit is required with your purchase order. The balance is due on delivery and acceptance by agency. Thank you for the opportunity to be of service to your department. Subtotal $589,928.47 Total $589,928.47 Th. • this o,•• �p�"► is 'd for 90 days. Ai Accepted by Packet Page-1445- 3/25/2014 16.E.8. SATIN SERVICES INC. P.O. BOX 7772 HIGH POINT,NORTH CAROLINA 27264 (336)841-5505 February 25, 2014 Collier County Florida Administrative Services Division Purchasing Department 3327 Tamiami Trail East Naples, Florida 34112-4901 Re:Solicitation: 14:6231—Mass Casualty Ambulance Bus This letter will serve as confirmation that Thomas Built Buses meets or exceeds all FMVSS 211 joint strength/lap shear requirements. Thank / r A...( Edward L.Sartm President Packet Page-1446- 3/25/2014 16.E.8. Sartin Services, Inc. 6116 Old Mendenhall Road Archdale, North Carolina 27263 USA www.sartinservices.com ed @sartinservices.com 336-841-5505 ext 203 336-687-2241 cell National MAB Owners List MAB Evacuation/MC1/Command Center/Rehab/Ambulance Buses Units in Service- Customer Contact List References **National Capitol Region of Washington DC (7) MAB Buses 2007 ** LEAD AGENCY for NCR procurement of seven buses was Montgomery County (below) **District of Columbia Fire & EMS Department (1) MAB Bus Robert Webster 1103 Half Street SW Washington, DC 20024 robert.webster@dc.gov 202-673-6424 202-345-6782 cell **Arlington Fire Department (1 ) MAB Bus 2100 Clarendon Blvd. Room 400 Arlington, VA 22201 703-228-3362 **Fairfax County Fire Department (I) MAB Bus Captain Brian Rooney 400 Center Street South Vienna, VA 22180 brian.rooney @fairfaxcounty.gov 703-246-3977 Office 571-238-5211 Cell 703-705-1209 Pager **Loudoun County Fire . (1) MAB Bus Chris Grubb 82 Bango Lane Bluemont, Virginia 20135 540-454-0296 Packet Page-1447- 3/25/2014 16.E.8. **Montgomery County Fire Rescue (2) MAB Buses Chief Mike McAdams 101 Monroe Street— 12t'' Floor Rockville, Maryland 20850 Michael.McAdams(a,montgomerycountymd.gov 240-777-2425 240-372-5986 cell **Prince Georges County Fire Department (1) MAB Bus Major Dennis Wood 9201 Basil Court, Suite 452 Largo, Maryland 20774 301-883-5210 office dcwood(a co.pg.md.us **lead agency for procurement of all (7) National Capitol Region MAB buses. DISTRICT OF COLUMBIA WASHINGTON DC District of Columbia Fire & EMS Department (1) MAB Bus Robert Webster 1103 Half Street S W Washington, DC 20024 robert.webster @dc.gov 202-673-6424 202-345-6782 cell FLORIDA GAINESVILLE FLORIDA Alachua County Fire and Rescue (1) MAB Bus 911 SE Stn Street Gainesville, Florida 32601 352-384-3101 352-264-6500 1)Deputy Chief, William Northcutt 6831 NW 93 Ave Gainesville, FL 32653 wnorthcutt(d),alachuacounty.us (Office) (352) 384-3117 (Cell) (352) 225-1696 Packet Page-1448- 3/25/2014 16.E.8. JACKSONVILLE, FLORIDA Jacksonville Fire and Rescue Department (1) MAB Bus Emergency Preparedness Division J. Stephen Grant 515 North Julia Street Jacksonville, Fl. 32202-4128 904-255-3116 (Office) 904-866-8098 (Cell) email: grant(&,,coj.net GEORGIA ATLANTA, GEORGIA (I) MAB C-2 Bus Atlanta Fire Rescue Department EMS Chief Byron Kennedy 226 Peachtree Street, S.W. Atlanta, Georgia 30303 404.546.7214 (office) 404.557.1873 (cell) BKennedy @AtlantaGa.Gov LAWRENCEVILLE, GEORGIA Gwinnett County Department of Fire & Emergency Services (1) MAB C-2 Bus Chief Charles Wells 450 Hosea Road Lawrenceville, Georgia 30046 678-518-4940 Charles.wells @gwinnettcounty.com KENTUCKY LEXINGTON, KENTUCKY Lexington Fire& Rescue (I) MAB Bus Chief Brian Wood 219 East Third Street Lexington, Kentucky 40508 859-231-59643 woodb@lexingtonkv.org LOUISVILLE,KENTUCKY Louisville/Jefferson County EMA ( I) MAB Bus Lee Dennison Operations LMEMS 1805 South Brook Street Packet Page -1449- 3/25/2014 16.E.8. Louisville, KY 40208 502-744-0755 cell Lee.Dennison@louisvilleky.gov RICHMOND, KENTUCKY Madison County Emergency Management (2) MAB School Bus Conversions Dustin Heiser 560 South Keeneland Drive Richmond, Kentucky 40475 859-624-4787 815-378-2848 cell dheiser(a7madisoncountyema.net LOUISIANA • NEW ORLEANS, LOUISIANA City.of New Orleans (I) MAB Bus New Orleans EMS Chief Ken Bouvier 400 North Jefferson Davis Parkway New Orleans, Louisiana 701129 (504)-485-1452 KBouvier @nola.gov 504-485-1452 cell 504-658-1570 fax GRETNA, LOUISIANA (2) MAB CITY BUS CONVERSION BUSES Jefferson Parish Emergency Management Charles M. Hudson Director of Emergency Management 910 3rd Street Gretna, LA 70053 (504) 349-5360 office(504) 227-1315 fax METAIRIE, LOUISIANA East Jefferson General Hospital (I) MAB CITY BUS CONVERSION BUS Michael Guillot Director of EMS 4200 Houma Boulevard Metairie, LA 70006 mguillot @ejgh.org www.ejgh.org (504)-889-7152-Office (504)-628-2068-Cell Packet Page-1450- 3/25/2014 16.E.8. MARRERO, LOUISIANA West Jefferson Medical Center (1 ) MAB CITY BUS CONVERSION BUS Will Daviss Director of EMS 1225 Avenue C Marrero, LA 70072. Office: 504-349-1552 Fax: 504-349-1561 E-Mail: William.Daviss@wjmc.org MARYLAND HARMANS DORSEY, MARYLAND (South Baltimore Area) Anne Arundel County Fire Department (1) MAB Bus Fire Rescue Operations Bureau Captain Purnell B. Oden, Jr. Harmans-Dorsey Station#21 1367 Dorsey Road Harmans Dorsey Md 21076 fdoden(i4 aacounty.org 410-222-8221 COLUMBIA, MARYLAND (Southwest Baltimore Area) Howard County Fire& Rescue (1) MAB Bus Chief Charles T. King, Jr. Battalion Chief, NREMTP Executive Officer, EMS Operations Bureau of Emergency Services 6751 Columbia Gateway Drive Suite 400 Columbia, Maryland 21046 (410) 313-6031 Office (410) 313-6099 Fax (410) 206-5667 Cell chking }a,howardcountymd.gov LARGO, MARYLAND (East Washington DC Area) Prince Georges County Fire Department (1) MAB Bus Dennis Wood 9201 Basil Court, Suite 452 Largo, Maryland 20774 301-883-5210 office dcwood(2i co.pg.md.us Packet Page-1451- 3/25/2014 16.E.8. ROCKVILLE, MARYLAND **Montgomery County Fire Rescue (2) MAB Buses Chief Mike McAdams 101 Monroe Street— 12th Floor Rockville, Maryland 20850 Michael.McAdams @montgomerycountymd.gov 240-777-2425 240-372-5986 cell MASSACHUSETTS BOSTON Boston Emergency Medical Services (1) MAB Bus Laura Williams 785 Albany Street Boston, MA 02118 (617) 343-1143 (617) 343-1199 fax (6I7) 438-1334 cell williams la( bostonems.org MINNESOTA MINNEAPOLIS, MINNESOTA Airports Commission Fire Dept (1) MAB Bus MSP Airport Ron Bombeck 6920 34th Ave So Minneapolis, MN 55450 Office: 612-726-5353 Cell: 612-655-9610 Ron.bombeck(a)mspmac.org MINNEAPOLIS — ST PAUL, MINNESOTA Minneapolis Fire Department (I) MAB RV Conversion Chief Raymond Cruz Raymond.cruz @minneapolismn.sov NEW JERSEY *** Lead Agency for Procurement of NJ Buses New Jersey EMS Task Force (12) MAB Buses University Hospital EMS *** 65 Bergen Street Newark, NJ 07107 Packet Page-1452- 3/25/2014 16.E.8. EGG HARBOR TOWNSHIP. NEW JERSEY AtlantiCare Emergency Medical Services (1) MAB Bus Debra.Bell New Jersey EMS Task Force State Planner NJ EMS Task Force Southern Region Lead Agency 6685 Washington Avenue Egg Harbor Twp., NJ 08234 Cell (609)464-2081 Fax (609) 407-6391 Debra.B ell(a,atlanti care.org ELIZABETH, NEW JERSEY Elizabeth Fire Department (EMS Division) (1) MAB Bus Chief Richard J. Biedrzycki 411 Irvington Ave 3rd Fl. Elizabeth, NJ 07208 908-527-6528 (Office) 908-578-5134 (Cell) efd.emschieagmail.com ESSEX, NJ (1) MAB Bus Essex County OEM Maura Lynch 560 Northfield Avenue West Orange, NJ 07052 JERSEY CITY, NEW JERSEY Jersey City Office of Emergency Management (1) MAB Bus Jersey City Department of Fire and Emergency Services Jersey City OEM Metropolitan Medical Response System Captain Rich Gorman 465 Mann Boulevard Jersey City, New Jersey 07302 201-547-4699 (M-F, 0900-1700hrs) 201-600-0715 cell rgorman NJJCPS.org Nextel 201-491-1442 ( 24 Hour Emergency) (DC 175*28216*8) KEYPORT, NEW JERSEY (1) MAB Bus Keyport First Aid Squad P.O. Box 168 1927 Atlantic St. Keyport, NJ 07735 Packet Page-1453- 3/25/2014 16.E.8. MORRISTOWN, NEW JERSEY (I) MAB Bus County of Morris Scott Di Giralomo, Director 500 West Hanover Avenue Parsippany, NJ 07054 Phone: 973-829-8051 Cell: 973-390-3622 SDiGiralomo@co.morris.nj.us NEPTUNE, NEW JERSEY Township of Neptune (I) MAB Bus Michael J. Bascom 25 Neptune Boulevard Neptune,NJ 07753 732-988-5200 extension 241 FAX: 732-897-4333 MBascom(a neptunetownship.org NEWARK, NEW JERSEY City of Newark (I ) MAB Bus Michael Reed 233 Wilson Ave. Newark, NJ 07105 973-803-2298 (c) reedma,ci.newark.nj.us RIDGEWOOD, NEW JERSEY (1) MAB Bus Bergen County Terry Reiss Emergency Services Supervisor The Valley Hospital 579 Franklin Turnpike Ridgewood NJ 07450 0-201-447-8447 C-201-919-2679 treiss@vallevhealth.com MIDDLESEX,NEW JERSEY (1) MAB Bus County of Middlesex Rich Wolff PO Box 7836 Apple Orchard Lane North Brunswick, New Jersey 08902 Rich.wolffaco.middlesex.nj.us Packet Page-1454- 3/25/2014 16.E.8. NEPTUNE, NEW JERSEY (1) MAB Bus Township of Neptune Michael J. Bascom 25 Neptune Boulevard Neptune,NJ 07753 732-988-5200 extension 241 732-904-6100 MBascom(a,neptunetownship.org Steve Roy 848-220-4476 cell 2201 Hec Ave Neptune NJ 07753 NEWARK, NEW JERSEY • (1) MAB Bus Newark, New Jersey Fire Department Chief Michael Reed Office of Emergency Management 480 Clinton Ave 3`d Floor Newark, N.J. 07102 973-803-2298 reeding ci.newark.nj.us WAYNE. NEW JERSEY (1) MAB Bus County of Passaic David Schimmel EMS Coordinator 21C Lancaster Court Wayne NJ 07470 Phone 973 632 2335 Work 212 286 8457 Fax 810-222-2714 dschimmel(aiuss.com NEW YORK Bethpage, New York (1) MAB Bus Nassau County Office of Emergency Management Thomas Delaney 510 Grumman Rd. West Bethpage, NY 11714 516-573-0636 telephone 516-573-9658 fax tdelanev@nassaucountyny.gov Packet Page-1455- 3/25/2014 16.E.8. New York City, New York (3) MAB (METU) Buses FDNY Fire Department of New York Fleet Services Commissioner Mark Aronberg 48-58 35th Street Long Island City, New York 11101 718-784-6500 EMS Chief John Peruggia (718) 999-2648 Fax: (718) 999-7116 EMail: peruggj@fdny.nyc.gov New York City, New York (2) MAB (MRTU) REHAB/AIR Buses FDNY EMS Fire Department of New York Bureau of Emergency Medical Service Chief John J. Peruggia New York, New York (718) 999-2648 Fax: (718) 999-7116 peruggi@fdny.nvc.gov New York City, New York (1) MAB CLINIC Bus NYPD New York Police Department Fleet Services Jim Daly New York, New York (718)476-7515 James.daly@nypd.org Valhalla, New York Westchester County Dept. of Emergency Services (I) MAB Bus Michael Volk, Chief 4 Dana Road Valhalla, NY 10595-1548 914-231-1684 914-813-4106 fax mkvla,westchestergov.com Packet Page-1456- 3/25/2014 16.E.8. Yaphank, NY (1) MAB Bus Suffolk County Fire and Emergency Services Joel Vetter, Coordinator of EMS 30 East Avenue Yaphank, New York 11980 631.852.4856 Office 631.872.1252 (cell) 63I.852.4815 Off Hour Emergency Contact Joel.Vetter@suffolkcountyny.gov MERV-1 Response request: 24hr. duty officer 631.852.4815 Yonkers, New York (1) MAB/Command Center Bus Yonkers Police Department Emergency Service Unit Dennis M. Borrelli 1106 Yonkers Avenue Yonkers, NY 10704 914-377-7346 ESU Desk 914-557-5528 Cell Dennis.Borrelli(a,ypd.yonkersny.gov NORTH CAROLINA BOLIVIA, NORTH CAROLINA Brunswick County Emergency Medical Services (1) MAB Bus Brian Watts 3325 Old Ocean Highway Bolivia, North Carolina 28422 bwatts@brunswickes.com 910-253-4376 CHARLOTTE, NORTH CAROLINA (2) MAB Buses MEDIC 911 Michael Stanford 4525 Statesville Road Charlotte, North Carolina 282269 michaels@medic911.com 704-572-2908 CURRITUCK, NORTH CAROLINA Currituck County Fire-EMS (1) MAB Bus Chief Robert L. Glover, Jr 153 Courthouse Road - Suite 303 - Mail 2826 Caratoke Highway Packet Page-1457- 3/25/2014 16.E.8. Currituck, North Carolina 27929 (252) 232-7746 (Office) (757) 636-2527 (Cell) Robert.Glover@CurrituckCountyNC.gov 252-599-2092. Kevin Ayers GREENSBORO, NORTH CAROLINA Guilford County Emergency Services (1) MAB Bus Daren Nunn, Director 1002 Meadowood Street Greensboro, North Carolina27409 Daren.Nunn@,guilford-es.com 336-641-6984 GREENVILLE, NORTH CAROLINA Vidant Medical Center (1) MAB Bus Kiplan S. Clemmons 2100 Stantonsburg Rd Greenville, NC 27835 252.847.7483 office 252.814.4101 mobile 252.847.8208 kclemmon@vidanthealth.com MOREHEAD CITY, NORTH CAROLINA Morehead City Fire EMS Department (1) MAB Bus Randy Shaffer 1406 Bridges Street Morehead City, NC 28557 emscoordinator @bizec.rr.com 252-726-5040 ext.22 252-247-2512 RALEIGH, NORTH CAROLINA Wake County Emergency Management (1) MAB Bus Chief Mark Justice 331 South McDowell Street Raleigh, NC 27601 Jonathan Olson, Assistant Chief, Operations jolson(vwakegov.com (919) 856-6022 (office) 919-796-7355 Packet Page-1458- 3/25/2014 16.E.8. WILMINGTON, NORTH CAROLINA New Hanover Regional Emergency Medical Services (1) MAB Bus Steve McCann 5301 Wrightsville Avenue - Building J Wilmington, North Carolina 28402 Steve.McCannnnhrmc.org 910-343-4801 910-367-1422 cell NORTH DAKOTA FARGO, NORTH DAKOTA F-M Ambulance Service, Inc. (1) MAB Bus Chad Mickelson, BA, NREMT-P Operations Manager 2215 18th Street South Fargo North Dakota 58103 Chad.Mickelsona,FMAmbulance.com (701) 364-1712 BISMARCK, NORTH DAKOTA Metro-Area Ambulance Service, Inc. (1) MAB Bus Bismarck Air Medical, LLC. Neil Frame NREMT-P/Operations Director P 0 Box 595 Mandan, ND 548544 nframe @maas-nd.com 701-255-0812 877-636-6361 OHIO MARYSVILLE, OHIO Union County Emergency Management Agency (1) Command Unit Brad H. Gilbert 223 West 6th Street Marysville, Ohio 43040 937-645-3174 bgilbert@co.union.oh.us Packet Page-1459- 3/25/2014 16.E.8. PENNSYLVANIA LEECHBURG, PENNSYLVANIA (Northeast of Pittsburgh) Region 13 Task Force (1) MAB/REHAB/COMMAND CENTER Bus Lower Kiski Emergency Services Chief Peter J. Frejkowski 80 Kiski Avenue Leechburg PA 15656 (724)845-8504 Phone chief lowerkiskiems.org SOUTH CAROLINA COLUMBIA, SOUTH CAROLINA Richland County Emergency Services (1) MAB Bus Michael Byrd, Director 1410 Laurens Street Columbia, South Carolina 29204 BYRDM(rr�rcgov.us 803-576-3401 TEXAS AUSTIN, TEXAS 1) MAB Bus City of Austin Mike Elliott Division Chief- Emergency Preparedness Austin-Travis County EMS PO Box 1088 Austin, TX 78767-1088 512-972-7153 (office) 512-802-0202 (pager) 512-632-5797 (mobile) Mike.Ell iott(c4 austintexas.gov Will O'Connor: 512-978-2644 CEDAR HILL, TEXAS — Dallas Area (1 ) MAB Bus Cedar Hill Fire Department Chief Kevin Cunningham 1212 West Beltline Road Cedar Hills, Texas 75104 (972)-291-5100 ext. 2333 (469)-628-1786---cell kevin.cunningham @cedarhilltx.com Packet Page-1460- 3/25/2014 16.E.8. EL PASO, TEXAS (1) MAB Bus Texas Emergency Medical Task Force Steve Surface EMTF-9 Coordinator 200 N. Kansas El Paso, TX 79901 915-345-0544 S teve(a,borderrac.org FORT WORTH, TEXAS MedStar Emergency Medical Services (1) MAB Bus Matt Zavadsky 551 East Berry Street Fort Worth, Texas 76110 mzavadsky @medstar911.org 817-991-4487 FRISCO, TEXAS —Dallas Area Frisco Fire Department (1) MAB Bus Scott Vetterick 8601 Gary Burns Dr Frisco, TX 75034 (972) 292-6300 (Main) (214) 552-7137 (Mobile) svetterick@friscofire.com HOUSTON, TEXAS (I) MAB Bus Houston Fire Department 1919 Louisiana Houston, Texas 77002 Brad Curette Brad.Curette(a,houstontx.gov Chief David Almaguer - cell is 281-685-2649 HUMBLE, TEXAS — Houston Area Atascocita Fire Department (1) MAB Bus Sean T. Conley, BSM, LP District Chief- EMS (D-59) 18425 Timber Forest Humble, TX 77346 Office: (281) 913-4810 Cell: (281) 883-8542 BB: 31512F76 sconleyna.avfd.com Packet Page-1461- 3/25/2014 16.E.8. LAREDO, TEXAS (1) MAB CLINIC Bus BCFS Housed at the Laredo Fire Department Kevin Dinnin 1506 Bexar Crossing San Antonio, TX 78232 210-832-5000 LUBBOCK, TEXAS (1) MAB Bus BRAC UMC EMS Tim Berry 4314 South Loop 289 Lubbock, Texas 79413 806-535-6004 tberry766(a,sbcglobal.net PALESTINE, TEXAS Palestine Regional EMS (1) MAB Bus Charles Skinner 4000 State Highway 256 Palestine, Texas 75801 903-731-5398 903-731-4720 cell 903-73I-5000 chuck.skinner@ipnt.net RAYMONDVILLE, TEXAS (Lower Rio Grande Area) Willacy County Emergency Management (I) MAB Bus 693 South 7th Street Raymondville, Texas 78580 956-642-7557 956-689-5456 f.torres amillacycountyems.com willems @prontonet.net SAN ANTONIO, TEXAS City of San Antonio (1) MAB Bus San Antonio Office of Emergency Management W. Shannon Weeks Southwest Texas Regional Advisory Council (STRAC) 7500 U.S. Highway 90 West, AT&T Building, Suite 200 San Antonio, TX 78227 210-233-5889 - Office 210-388-2445 - Cell Packet Page -1462- 3/25/2014 16.E.8. 210-233-5851 —Fax Shannon.weeks@strac.org tabletper()a,strac.org SCHERTZ, TEXAS (Northeast San Antonio Area) City of Schertz EMS (1) MAB Bus Dudley Wait EMS Director 1400 Schertz Parkway Schertz, TX 78154 210-619-1400 (0) 210-945-0310 (F) 210-488-4243 (C) DWait@schertz.com SHERMAN, TEXAS — Dallas Area Sherman Fire Department (1) MAB Bus Chief J. J. Jones Emergency Management Coordinator 318 South Travis Sherman Texas 75090 903-892-7263 903-357-0367 Uiones@ci.shennan.tx.us TYLER, TEXAS (1) MAB Bus Piney Woods Regional Advisory Council Trauma Service Area-G Bobby Buchanan EMTF-4 Coordinator 100 East Ferguson Street— Suite 708 Tyler, Texas 75702 903-593-4722 bobby@rac-g.org 903-312-1528 VIRGINIA ARLINGTON, VA Arlington Fire Department (1) MAB Bus 2100 Clarendon Blvd. Room 400 Arlington, VA 22201 703-228-3362 1020 N. Hudson St - MAB Stationed here. • Packet Page-1463- 3/25/2014 16.E.8. Arlington Va. 22204. Julie Burgess firedocn(cyahoo.com, 240-577-5783. BLUEMONT, VA Loudoun County Fire (1) MAB Bus Chris Grubb 82 Bango Lane Bluemont, Virginia 20135 540-454-0296 CHETERF1ELD, VA. (1) MAB REHAB Bus Chesterfield Fire and EMS Bryan Swanson 6731 Mimms Loop Chesterfield, VA 23832 804-717-6096 Fax: (804) 751-4146 S wansonB ach esterfi eld.go v VIENNA, VA Fairfax County Fire Department (1) MAB Bus Captain Brian Rooney 400 Center Street South Vienna, VA 22180 brian.rooney @fairfaxcounty.gov 703-246-3977 Office 571-238-5211 Cell 703-705-1209 Pager WASHINGTON SAQUIM, WASHINGTON (] ) MAB School Bus Conversion Clellam County Fire Department Ben Andrews 323 North Fifth Ave. Saquim WA 98382 SEATTLE, WASHINGTON (1) MAB Bus Seattle Fire Department Chief A. D. Vickery 301 Second Avenue South Seattle, WA 98104 Mitch Halgren Seattle Fire Department Fleet Manager Packet Page-1464- 3/25/2014 16.E.8. Office 206.233.5041 Cell: 206.291.7607 mitchell.halgren@seattle.gov Packet Page-1465- 3/25/2014 16.E.8. NorthrupAdam From: Washington, Carolyn [Carolyn.Washington @em.myflorida.com] Sent: Tuesday, March 11, 2014 12:18 PM To: BoniChristine Cc: SummersDan; NorthrupAdam Subject: FW: Question on solicitation FW: Collier Co. 14DS-C2-09-21-01-Ambulance Bus Christine, please see response below Original Message From: Jenkins, Chanda Sent: Tuesday, March 11, 2014 11:38 AM To: Washington, Carolyn Subject: RE: Question on solicitation FW: Collier Co. 14DS-C2-09-21-01- Ambulance Bus Yes. . . Chanda D. Jenkins Programmatic Manager Florida Division of Emergency Management 850-414-8538 (Office) 850-528-4847 (Cell) www.floridadisaster.org Original Message From: Washington, Carolyn Sent: Tuesday, March 11, 2014 11:31 AM To: Jenkins, Chanda Subject: RE: Question on solicitation FW: Collier Co. 14D5-C2-09-21-01- Ambulance Bus Chanda can the request a revised bid from the vendor? Original Message From: BoniChristine [mailto:ChristineBoni @colliergov.net] Sent: Tuesday, March 11, 2014 11:19 AM To: Washington, Carolyn Cc: SummersDan; NorthrupAdam Subject: Question on solicitation FW: Collier Co. 14DS-C2-09-21-01- Ambulance Bus Carolyn, We received only one solicitation back for the Ambulance Bus and they came in over our budget. We would like to work with the vendor to value engineer this project while staying within the scope of work. Can we proceed with getting a revised bid from this vendor? Christine Boni Accountant Collier County Emergency Management Bureau of Emergency Services 8075 Lely Cultural Pkwy Suite 443 Naples, FL 34113 239-252-3617 fax: 239-252-6769 ' 1 Packet Page -1466- 3/25/2014 16.E.8. If you choose to share personal information with Collier Bureau of Emergency Services and Emergency Management and its Departments and Divisions by using an e-mail message, we will use the information only for the purpose necessary to conduct government business with you. However, under Florida law, e-mail addresses are public records. If you do not want your e- mail address released in response to a public-records request, do not send electronic mail to this agency. Instead contact the office or individual by phone or in writing. In addition, any information you provide may be saved for a designated period of time to comply with Florida's archiving policies and may be subject to disclosure as required by State or Federal law. Please note that Florida's public records law requires that all information received in connection with state business be made available to anyone upon request, unless the information is subject to a specific statutory exemption. > On Mar 4, 2014, at 9:19 AM, "Washington, Carolyn" <Carolyn.Washington @em.myflorida.com> wrote: > Christine > It was routed on yesterday for programmatic budget review. I should have it back tomorrow to route in the office for sign-off before sending to legal/finance & accounting. > Original Message > From: BoniChristine [mailto:ChristineBoni @colliergov.net] > Sent: Tuesday, March 04, 2014 9:12 AM > To: Washington, Carolyn > Cc: SummersDan > Subject: Re: Collier Co. 14D5-C2-09-21-01- Ambulance Bus > Carolyn, > Good morning. I sent our signed grant via FedEx last week. Could you please tell me the status of this as this is extremely time sensitive? Thank you. > Christine Boni > Accountant > Collier County > Emergency Management > 239-252-3617 > Sent from my iPhone » On Feb 6, 2014, at 2:41 PM, "Washington, Carolyn" <Carolyn.Washington @em.myflorida.com> wrote: » Good afternoon Christine, » The Division of Emergency Management is pleased to forward your Residual State Homeland Security Grant Agreement. Please note the following: » • The Division will be unable to send the agreements in any form other than a PDF, due to legal stipulation, therefore I have attached your Scope of Work (SOW) for you to insert into the agreement beginning on page 17. » • There is a new requirement for Recipients to include the Data Universal Numbering System (DUNS) Number, on the signature page. » • Attached is an information sheet explaining DUNS, and below is a link to the supporting federal requirement. 2 Packet Page-1467- 3/25/2014 161E.8. » • Reference Page 2, 1: g for DUNS requirements, and page 3 states: Sub- recipients have an obligation to provide to the grantees (direct recipients of Federal funding) all information required for the FSRS. » http://www.fema.gov/pdf/government/grant/bulletins/info350.pdf » Please carefully read and review the agreements including all attachments prior to signing. Print four (4) sets of the attached agreement and complete as follows: » • All four sets of the Agreement need original authorized signatures; » • If signed by anyone other than the authorized person, a copy of an existing Certificate, Resolution, or Procedure, or a letter signed by the authorized person indicating that they have the authority to enter into Agreements; » • Authorized person's name and title printed where requested; » • Date of signature; » • Enter your Federal Identification Number that is located on signature page; and » • The Budget Detail Worksheet should be completed with anticipated expenditure amounts - this amount should equal your award amount. » • On your agreement the EO (Third Set of Numbers) will be completed during the execution process of the agreement » • Please make sure that the correct recipient name is stated on your contract, if not please let us know immediately so that we can revise and resubmit to you right-away. » Section 13(c), Notice and Contact, must be completed with the name and contact information of the representative of the recipient who will be responsible for the administration of this agreement. » Once completed with the above information and signed, please return all four (4) sets of the agreement to this address: » Florida Division of Emergency Management » Bureau of Preparedness - Attn: Carolyn Washington » Domestic Security Preparedness Grants Section » 2555 Shumard Oak Boulevard, Room 120D Tallahassee, Florida » 32399-2100 A fully executed original agreement and reporting forms will be returned to you. If there is anything else I can assist you with, please do not hesitate to contact me. » Sincerely, » Carolyn Washington, Community Assistance Consultant EOG/Division of » Emergency Management Domestic Security Grants Section » 2555 Shumard Oak Boulevard, Room 120D Tallahassee, Florida » 32399-2100 » Telephone: (850) 410-1271 » Fax: (850) 922-8689 » Email: Carolyn.washington @em.myflorida.com » <Collier Co Ambus SOW.doc> » <DUNSGuidance.doc> » <Collier County Agreement 14DS-C2-09-21-01-Ambulance Bus.pdf> > Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. 3 Packet Page-1468- 3/25/2014 16.E.8. Under Florida Law, e-mail addresses are public records. If you do not want your e-mail address released in response to a public records request, do not send electronic mail to this entity. Instead, contact this office by telephone or in writing. 4 Packet Page-1469-