Agenda 03/25/2014 Item #16E6 3/25/2014 16.E.6.
EXECUTIVE SUMMARY
Recommendation to approve a process to hire temporary employees not
identified in the award of Invitation to Bid (ITB) 14-6214 for Temporary Clerical
Services to Premier Staffing Source, Inc., JuriStaff, Inc. and Balance
Professional, Inc.
OBJECTIVE: To identify a ministerial streamlined process to add personnel for operating
departments' short term employment requirements.
CONSIDERATION: On February 25, 2014 (Agenda Item 16E4), the Board of County
Commissioners approved the award of Invitation to Bid 14-6214 for Temporary Clerical Services
to Premier Staffing Source, Inc., JuriStaff, Inc. and Balance Professional, Inc. The award
identified seven (7) office positions with specific hourly rates, which were fully burdened with the
vendor's administrative fees. Temporary employee requirements vary greatly among
departments, and rather than having every specific office related job description identified, the
Board also approved the ability for County operating departments to add additional positions
and rates, after review and vetting with the County's Human Resource Department, and subject
to subsequent Board approval.
Since approval of that item, and as identified in the solicitation document [Exhibit IV: Additional
ITB Term and Conditions, page 21], Staff has contacted the three approved agencies, and
negotiated an administrative mark-up fee for other temporary positions that may be required and
were not specifically identified in the solicitation. As a result, the following negotiated
administrative mark-up fees are requested:
• Balance Professional, Inc. (Bonita Springs, FL): .28 (hourly rate x 1.28)
• Premier Staffing Source, Inc. (Lanham, MD): .28 (hourly rate x 1.28)
• JuriStaff Inc. (Miami, FL): .35 (hourly rate x 1.35)
In accordance with the February 25, 2014 executive summary [for subsequent Board approval
of a process], staff requests Board approval to hire temporary services in the following manner
for positions that were not identified in the original solicitation:
In conjunction with the Human Resources Office, operating departments will
identify required skill sets and determine a job classification [taken from the
County's Classification Plan approved by the Board] and hourly rate for the
requisite skills and experience. The Human Resources Director, or designee, will
authorize and confirm in writing the approved hourly salary to the operating
department. The hourly rate, and the approved administrative fee [noted above]
will be the billable/invoiced hourly rate.
There is no formal contract associated with this executive summary as County purchase orders
are the contracting mechanism by operating departments.
FISCAL IMPACT: Funds are available in various operating department budgets.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
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3/25/2014 16.E.6.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and
requires majority vote for Board approval.—SRT
RECOMMENDATION: That the Board of Collier County Commissioners approves the
above process to hire temporary employees not identified in the award of Invitation to Bid
(ITB) 14-6214 for Temporary Clerical Services to Premier Staffing Source, Inc.,
JuriStaff, Inc. and Balance Professional, Inc.
PREPARED BY: Millie Kaseeska, Procurement Strategist, Purchasing Department
Attachment:
• Executive Summary 2/25/14 16E4
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3/25/2014 16.E.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.6.
Item Summary: Recommendation to approve a process to hire temporary employees not
identified in the award of Invitation to Bid (ITB) 14-6214 for Temporary Clerical Services to
Premier Staffing Source, Inc., JuriStaff, Inc. and Balance Professional, Inc.
Meeting Date: 3/25/2014
Prepared By
Name: MarkiewiczJoanne
Title: Manager-Procurement,Purchasing&General Services
3/6/2014 8:52:43 AM
Submitted by
Title: Manager-Procurement,Purchasing&General Services
Name: MarkiewiczJoanne
3/6/2014 8:52:44 AM
Approved By
Name: pochopinpat
Title:Administrative Assistant, Administrative Services Division
Date: 3/6/2014 11:10:41 AM
Name: WardKelsey
Title: Manager-Procurement, Purchasing&General Services
Date: 3/6/2014 11:54:32 AM
Name: MarkiewiczJoanne
Title: Manager-Procurement,Purchasing&General Services
Date: 3/6/2014 11:57:20 AM
Name: KaseeskaMillie
Title: Procurement Specialist,Purchasing&General Services
Date: 3/6/2014 12:39:59 PM
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3/25/2014 16.E.6.
Name: JohnsonScott
Title: Procurement Specialist,Purchasing&General Services
Date: 3/10/2014 12:56:17 PM
Name: LybergAmy
Title: Director-Human Resources,Human Resources
Date: 3/11/2014 10:16:54 AM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 3/11/2014 2:00:19 PM
Name: PriceLen
Title: Administrator-Administrative Services, Administrative Services Division
Date: 3/12/2014 5:01:50 PM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 3/13/2014 11:59:17 AM
Name: PryorCheryl
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 3/13/2014 4:19:29 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/14/2014 10:49:13 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 3/18/2014 10:51:51 AM
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3/25/2014 16.E.6.
2/25/2014 16.E4.
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB) 14-6214 for Temporary Clerical
Services to Premier Staffing Source, Inc., JuriStaff, Inc. and Balance Professional,
Inc., in no particular order.
OBJECTIVE: To provide temporary clerical assistance and transcriptionist services to
departments and committees.
CONSIDERATION: Various County departments have need for temporary staffing and
require transcriptional services associated with recurring and special public meetings.
The Purchasing Staff developed the scope of services for temporary clerical work, including
transcriptionist services, and posted an Invitation to bid (ITB) on December 30, 2013. Email
notifications were sent to 225 vendors; 24 vendors requested the entire specification and
10 vendors submitted bids. Consistent with grant requirements for open competition, staff
removed the County's Local Vendor Preference Policy from the solicitation document.
Balance Professional, Inc., the lowest bidder of the three recommended vendors, did not
include all the required Grant documents at the time of bid. Staff requested, and Balance
Professional, Inc. complied with, the completion and return of the correct grant forms.
Consistent with Board Purchasing Policy on formal competition (VI E), staff requests the
Board to waive this as a minor irregularity since the omission of the forms does not impact
the price to complete the services. Costs are noted on the attached bid tabulation.
The award formula was based on adding the hourly rate of the seven (7) most requested
temporary service classifications /titles. The Purchasing staff ranked the companies based
on the lowest to highest dollar total, and recommends the following companies be awarded
(in no particular order):
• Balance Professional, Inc. (Bonita Springs, FL)
• Premier Staffing Source, Inc. (Lanham, MD)
• JuriStaff Inc. (Miami, FL)
County Departments will endeavor to select the vendor with the lowest price per
description; however, if qualifications are not commensurate with or personnel are not
available staff will go to the next vendor until needs are satisfied.
Temporary employee requirements vary greatly among departments, and in the absence of
having every specific office related job description or rate identified, the Purchasing
Department seeks approval from the Board to add positions and rates after review and
vetting with Human Resources Department to meet other department service demands,
subject to subsequent Board approval.
Purchase orders will be issued as the contracting mechanism by using departments.
FISCAL IMPACT: Funds are available in various department budgets that use these
agreements. Estimated annual expenses are $90,000.
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated
with this Executive Summary.
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3/25/2014 16.E.6.
2/25/2014 16.E.4.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
RECOMMENDATION: That the Board of Collier County Commissioners awards ITB 14-
6214 for Temporary Clerical Services to Premier Staffing Source, Inc., Juristaff, Inc., and
Balance Professional, inc., in no particular order.
PREPARED BY: Millie Kaseeska, Procurement Strategist, Purchasing Department
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