Agenda 03/25/2014 Item #16A16 3/25/2014 16.A.16.
EXECUTIVE SUMMARY
Recommendation to approve the short list of design professionals pursuant to RFP No. 14-
6190, "Golden Gate City Stormwater Drainage Improvement Project Engineering Design,"
Project Number 50129 and authorize staff to negotiate contracts with the top ranked firms
for subsequent Board approval.
OBJECTIVE: To obtain professional engineering services to upgrade the stormwater
management system in Golden Gate City.
CONSIDERATIONS: In 2010, Collier County Stormwater Section contracted for a Golden
Gate City Stormwater System Inventory and Master Plan. This work inventoried the existing
stormwater system and divided Golden Gate City into four quadrants of approximately one
square mile each. Within these quadrants, the areas were further subdivided into sub-systems.
The inventory analyzed the condition of the existing stormwater structures and pipes and made
recommendations on a program to rehabilitate the existing stormwater system. Most of the
system is more than 50 years old and has passed its useful lifespan and is now functionally
obsolete. The Board of County Commissioners (Board) adopted the 2014 Capital Budget that
identified the requirement for upgrading this stormwater system. This project is divided into a
design component and a construction component. The design component is for an approximate
ten (10) year time window at an approximate cost of$2 million. The construction component is
a fifteen (15) to twenty (20) year time window at an approximate cost of $15 million. The
individual designs will be done in stages so that there are several completed designs on the shelf
at all times, shovel-ready for construction as construction funding becomes available. The
designs will not become obsolete as there are no major permits required that can expire for the
project. Also the engineering is based on a replacement design of the stormwater system that
currently is in operation and will not become stale.
A Request for Proposal (RFP) was solicited in order for the project's design to he in compliance
with the applicable Consultants' Competitive Negotiations Act (CCNA) requirements. On
November 20, 2013, RFP No. 14-6190, Golden Gate City Stormwater Drainage Improvement
Project Engineering Design was posted. One thousand sin hundred and fifty (1.650) notices
were sent out and seventy-eight (78) firms downloaded full document packages. Ten (10)
responsive proposals were received on December 26, 2013. On February 5. 2013, a selection
committee short-lisie our i,1) firms ias .d on an evaluatiGn their technical proposals. The
selection commits e by consensus ranked the firms as shown eiow:
Name of Firm Final Ranking
Agnoli Barber and Brundage 1
Johnson Engineering � ----- ----- 2
CH2M Hill 3
RWA Consulting 4
Q. Grady Minor I 5
Hole Mantes 6
Packet Page -539-
3/25/2014 16.A.16.
CDM Smith 7
Davidson Engineering 8
Conestoga Rovers 9
Decisive Pipeline 10
The top four firms are sufficiently familiar with the facilities and the scope of the project. They
are qualified and have extensive experience both designing and inspecting projects similar to
these facilities. Staff recommends approval of the final ranking and requests authorization to
commence contract negotiations with the four highest ranked firms for this work. Additionally,
the highest ranked firm will receive the work related to the quadrant of Golden Gate City that
had the highest construction cost estimated value. The next highest firm will receive the work in
the next quadrant that had the second highest value, and so on, for the remaining two firms. As
such, Agnoli Barber and Brundage will design the Northwest Quadrant, Johnson Engineering
will design the Northeast Quadrant, CH2M Hill will design the Southwest Quadrant, and RWA
Consulting will design the Southeast Quadrant.
RFP No. 14-6190 will provide professional engineering services to include a design phase,
verification of equivalent capacity analysis phase, and post design services phase. The original
Request for Proposal document is attached for reference of the detailed history and scope of the
required professional services.
FISCAL IMPACT: There is no fiscal impact at this time. Once negotiations are completed and
approved, funding is available in the FY14 Capital budget to start the project. The source of
funding for this project is a transfer from the Unincorporated General Fund 111 into the
Stormwater Capital Projects Fund 325. The implementation of this multi-year project will be
subject to funding availability.
The replaced stormwater infrastructure will have a functional life span of fifty (50) years. The
additional recurring cost for periodic inspection and cleaning of all the stormwater system on a
three to five year basis is estimated to be $5,000 per cycle.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is
approved as to form and legality, and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the viability of public facilities.
RECOMMENDATION: To approve the short-list of RFP No, 14-6190 so that negotiations can
begin with the four top-ranked firms. Following negotiations, this matter will be brought back to
the Board to seek approval of the contracts with the selected design consultants.
Prepared by: Joe Delate, PLA, Senior Project Manager, Transportation Engineering Department
Attachments: (1) Request for Proposal; and (2) Final Ranking
Packet Page-540-
3/25/2014 16.A.16.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.16.
Item Summary: Recommendation to approve the short list of design professionals
pursuant to RFP No. 14-6190, "Golden Gate City Stormwater Drainage Improvement Project
Engineering Design," Project Number 50129 and authorize staff to negotiate contracts with the
top ranked firms for subsequent Board approval.
Meeting Date: 3/25/2014
Prepared By
Name: DelateJoseph
Title: Project Manager, Senior,Transportation Engineering&Construction Management
2/26/2014 3:03:54 PM
Submitted by
Title: Project Manager, Senior,Transportation Engineering&Construction Management
Name: DelateJoseph
2/26/2014 3:03:55 PM
Approved By
Name: PutaansuuGary
Title: Project Manager,Principal,Transportation Engineering&Construction Management
Date: 2/27/2014 1:18:01 PM
Name: TaylorLisa
Title: Management/Budget Analyst,Transportation Administration
Date: 2/27/2014 2:13:47 PM
Name:AhmadJay
Title: Director-Transportation Engineering,Transportation Engineering&Construction Management
Date: 2/27/2014 2:58:02 PM
Name: KearnsAllison
Title: Manager Financial &Operational Support,Transportation Administration
Date: 2/27/2014 4:48:45 PM
Packet Page-541-
3/25/2014 16.A.16.
Name: ShueGene
Title: Director-Operations Support,Transportation Administration
Date: 2/28/2014 8:54:45 AM
Name: Evelyn Colon
Title: Purchasing-Procurement Specialist
Date: 2/28/2014 12:04:43 PM
Name: LynchDiane
Title: Supervisor-Operations,Road Maintenance
Date: 2/28/2014 1:05:45 PM
Name: JohnsonScott
Title: Procurement Specialist,Purchasing&General Services
Date: 3/1/2014 8:03:53 AM
Name: MarkiewiczJoanne
Title: Manager-Procurement, Purchasing&General Services
Date: 3/4/2014 3:37:35 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 3/5/2014 11:39:18 AM
Name: MarcellaJeanne
Title: Executive Secretary, Transportation Planning
Date: 3/11/2014 11:41:22 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/14/2014 10:16:50 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 3/18/2014 1:57:27 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 3/19/2014 9:17:14 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 3/19/2014 11:13:20 AM
Packet Page-542-
3/25/2014 16.A.16.
Packet Page-543-
3/25/2014 16.A.16.
REQUEST FOR PROPOSALS
In accordance with Florida Statute 287.055, Consultants' Competitive Negotiation Act.
Cliter COPLnty
Administrative Services Division
Purchasing
COLLIER COUNTY
BOARD OF COUNTY COMMISSIONERS
CCNA Solicitation
#14-6190 Golden Gate City
Stormwater Drainage Improvement Project
Engineering Design
Evelyn Colon, Procurement Strategist
239-252-2667(Telephone)
239-252-2810(Fax)
evelyncolon @colliergov.net(Email)
This proposal solicitation document is prepared in a Microsoft Word format. Any alterations to this
document made by the Consultant may be grounds for rejection of proposal, cancellation of any
subsequent award, or any other legal remedies available to the Collier County Government.
Purchasing Department.3327 Tamiami Trail East•Nap!es,Florida 34112-4901•wme.coliiergnv.net/purchasing
CCNA(Revision 07012013)
Packet Page-544-
3/25/2014 16.A.16.
LEGAL NOTICE 3
EXHIBIT I: SCOPE OF WORK, SPECIFICATIONS AND RESPONSE FORMAT 4
EXHIBIT II: GENERAL RFP INSTRUCTIONS 13
EXHIBIT III: COLLIER COUNTY PURCHASE ORDER TERMS AND CONDITIONS 17
EXHIBIT IV: ADDITIONAL TERMS AND CONDITIONS FOR RFP 21
ATTACHMENT 1: CONSULTANT'S NON-RESPONSE STATEMENT 28
ATTACHMENT 2: CONSULTANT CHECK LIST 29
ATTACHMENT 3: CONFLICT OF INTEREST AFFIDAVIT 30
ATTACHMENT 4: CONSULTANT DECLARATION STATEMENT 31
ATTACHMENT 5: IMMIGRATION AFFIDAVIT CERTIFICATION 33
ATTACHMENT 6: CONSULTANT SUBSTITUTE W—9 34
ATTACHMENT 7: INSURANCE AND BONDING REQUIREMENTS 35
ATTACHMENT 8: REFERENCE QUESTIONNAIRE 37
#14-6190
npp_CCmATemp|ute
2
Packet Page -545-
3/25/2014 16.A.16.
Colter County
Administrative Services Division
Purchasing
Legal Notice
Pursuant to approval by the County Manager, Sealed Proposals to provide Professional
Engineering Design Services for Golden Gate City Stormwater Drainage Improvement
Project Engineering Design will be received until 3:00 PM, Naples local time, on December
20th, 2013 at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E,
Naples, FL 34112.
CCNA Solicitation # 14-6190
Golden Gate City Stormwater Drainage Improvement Project Engineering Design
Services to be provided may include, but not be limited to the following: Develop the individual
engineering designs for each quadrant and subsystem including, but not limited to, the following
three (3) phases of work performed by the consultant:
• Phase 1: Stormwater Replacement System Design
• Phase 2: Equivalent Capacity Analysis
• Phase 3: Post Design Services
A non-mandatory pre-proposal conference will be held on December 4th, 2013, commencing
promptly at 11:00 AM, and will be held in the Collier County Government, Purchasing
Department, 3327 Tamiami Trail E, Naples, FL 34112
All statements should be made upon the official proposal form which must be obtained only on
the Collier County Purchasing Department Online Bidding System website:
vvww.collieroov.net/bid.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA,
BY: /S/ Joanne Markiewicz
Interim Purchasing & General Services Director
This Public Notice was posted on the Collier County Purchasing Department website:
www.colliercov.net/purchasinq and in the Lobby of Purchasing Building "G", Collier County
Government Center on November 20th, 2013.
#14-6190
RFP_CCNATemplate
3
Packet Page-546-
3/25/2014 16.A.16.
Exhibit I: Scope of Work, Specifications and Response Format
As requested by the Collier County Transportation Department (hereinafter, the "Department"),
the Collier County Board of County Commissioners Purchasing Department (hereinafter,
"County") has issued this Request for Proposal (hereinafter, "RFP") with the intent of obtaining
proposals from interested and qualified Consultants in accordance with the terms, conditions
and specifications stated or attached. The Consultant, at a minimum, must achieve the
requirements of the Specifications or Scope of Work stated.
The results of this solicitation may be used by other County departments once awarded
according to the Board of County Commissioners Purchasing Policy.
Brief Description of Purchase
The selected consultant(s) shall perform comprehensive engineering designs of the County-
owned stormwater system within the specified quadrant boundaries to establish the basis of
design for system renovations. Upon completion of the comprehensive engineering designs,
the selected consultant(s) will perform selective equivalent capacity analyses and construction-
related support services.
This solicitation anticipates the selection of four professional engineering firms to conduct the
referenced professional services for four specific quadrant boundaries (one firm for each
quadrant), namely, the following: 1) Northwest Golden Gate City; 2) Northeast Golden Gate
City; 3) Southwest Golden Gate City; and 4) Southeast Golden Gate City. Assignment of each
quadrant will be determined in order of final ranking, each firm will be assigned a quadrant
according to size and scope complexity.
Background
In 2010, Collier County Transportation Division, Stormwater Department contracted for a
Golden Gate City Stormwater System Inventory and Master Plan. This work inventoried the
existing Stormwater facility and divided the four (4) square mile "City" (actually not a city, but
part of Collier County) into four (4) quadrants of one (1) square mile each. These are the
northwest, northeast, southwest and southeast quadrants, which are further divided by the
Master Plan into subsystems. The Inventory analyzed the condition of the Stormwater
structures and pipes. The Master Plan spelled out the orderly replacement of the existing
Stormwater system with priorities for budget costs. No Stormwater modeling was done, as it
was intended to be a rehabilitation/replacement program. The majority of the system is in fair to
poor condition and is at the end of its useful life. Most of the existing underground piping is
corrugated metal with concrete "pillbox" catch basins.
The Transportation Engineering Department (TE) of the Growth Management Division has a
program funded annually for the upgrading of the County's Stormwater System. The program
areas are the four quadrants of Golden Gate City, which were originally constructed in the
1960's and are now functionally obsolete.
Historically, TE's rehabilitation approach was to focus on critical facilities, upgrading the "worst
first." The TE Department has identified a hierarchy of areas needing rehabilitation known as
subsystems. In order to effectively and efficiently design rehabilitation projects, TE has decided
#14-6190
RFP_CCNATemplate
4
Packet Page-547-
3/25/2014 16.A.16.
to follow this hierarchy and design the projects based on condition relative to other County
projects and adequate funding.
Initially this program will focus on the improvements design and then the construction phases.
Detailed Scope of Work
The County is interested in contracting with the most qualified firms to design and implement the
Work Program for the four initial distinct quadrants. Each subsystem within the individual
quadrant shall include three general phases of work (as described below), and the contract will
not be completed until the County has accepted final construction completion on each
geographical area (quadrant). The work will include engineering design of the stormwater
system and also may include surveying, lighting, sidewalks, and roadway improvements. The
County reserves the right to select one (1), two (2) three (3) or four (4) firms to perform and
coordinate all work in the geographical areas. Should the County decide to hire multiple
consulting firms, it is expected that the selected firms will work cooperatively with the other firms
to provide best value services to the Growth Management Division and will share "lessons
learned" for the benefit of the County's taxpayers.
Phase 1: Stormwater Replacement System Design
The selected Consultant shall design the rehabilitation program, assist with bid process and
recommend a Construction Contractor to execute the program within the quadrant; and
• Prepare bid/quote documents for stormwater subsystem renovations; and
• Observe and provide oversight.
The following Phases are included as part of the scope of work.
Phase 1.1 — Design Phase
a. On the basis of the accepted Master Plan layout, Consultant will prepare preliminary
and final drawings and specifications which provide the general scope, extent and
character of the work to be furnished and performed by the Contractor. Consultant
will prepare and submit drawings and specifications at the 60 and 100 percent
complete stages for review and approval. An engineer's opinion of probable
construction cost will accompany each submittal.
Technical specifications will be based on the 16-Division format of the Construction
Specifications Institute (CSI) in MS Word format. In addition to technical
specifications, the selected Consultant will coordinate with County to develop
necessary General Conditions, Supplemental Conditions, and Special Provisions
Specifications will be developed specifically for the project being constructed.
Standard Collier County Specifications may be used for reference but the selected
Consultant shall not rely on them as a replacement for sound engineering judgment
and responsibility. Documents shall include drawings and project specifications
ready for bidding, consistent with Collier County standards, including the following:
1) Cover sheet, index and key map
2) Civil Site Plan
#14-6190
RFP_CCNATemplate
5
Packet Page-548-
3/25/2014 16.A.16.
3) Civil Details
b. Furnish copies of Contract Documents that include engineering drawings and
specifications. Present and review them in person with the County at the 60 percent
completion stage in the project and make appropriate changes.
Phase 1.2 — Bidding and Award Phase (IF APPLICABLE)
With the exception of the following, bid/quote services will be performed by the Collier County
Purchasing Department. Consultant will assist the County with the following:
a. Assist in preparing addenda, as required, to interpret, clarify, or expand the Bidding
Documents.
b. Consult with and advise the County as to the acceptability of the contractor and
subcontractors, suppliers and other persons and organizations proposed by the
Prime Contractor for those portions of the work as to which such acceptability is
required by the Bidding Documents.
c. Consult with the County concerning and determine the acceptability of substitute
material and equipment proposed by the Contractor when substitution prior to the
award of contracts is allowed by the Bidding Documents.
d. Conduct a pre-bid/quote conference.
e. Attend the bid opening, review bids, qualifications.
f. Provide a recommendation of award.
Phase 2: Equivalent Capacity Analysis
Phase 2.1 —Verification of Equivalent Capacity
In areas where existing easements do not provide adequate space between and adjacent to
existing homes, the County may elect to facilitate rehabilitation of the stormwater piping system
using an on-call contractor. This on-call contractor is able to clean, TV, and analyze the existing
piping to determine its condition and whether it should be lined or repaired. This contractor is
required to provide calculations that support the equivalent capacity of the piping. At that time,
the County will require verification that the pipe to be lined meets the equivalent capacity of the
existing pipe. This verification and analysis will be performed by the selected Consultant for that
quadrant of the project.
Phase 3— Post Design Services
The selected Consultant shall be selectively involved in the construction process and shall
interface with the County Construction Inspector and Project Manager.
Phase 3.1 — Construction Observation and Documentation
The selected Consultant (or activity observer) will provide the services outlined below.
#14-6190
RFP CCNATemplate
6
Packet Page-549-
3/25/2014 16.A.16.
Phase 3.2—Construction Progress Meetings
The selected Consultant will attend on as-needed basis at the discretion of the County.
Phase 3.3—Substantial Completion Inspections
The selected Consultant will conduct substantial completion inspections when requested by the
Construction Contractor, and the selected Consultant recommends that the work is sufficiently
complete to warrant a substantial completion inspection. During the substantial completion
inspection, the County's Construction Inspector will prepare a punch list of items requiring
completion or correction to the satisfaction of the selected Consultant and the Project Manager.
The County's Construction Inspector will be responsible for maintaining the punch list and
issuing updates to the punch list on a weekly basis. The County's Construction Inspector will
coordinate and participate in the final walk-through to ensure that the punch list items are
completed to the satisfaction of the selected Consultant and the Project Manager.
Phase 3.4— Final Completion Inspection
Upon the request of the Construction Contractor and concurrence of the selected Consultant
and the Project Manager, the County Construction Inspector will conduct final inspections of
portions of the project as they are finished to determine if construction has been completed in
accordance with the Contract Documents and the Construction Contractor has fulfilled all
obligations therein. Based on the results of the final inspection, the selected Consultant, Project
Manager, and the County Construction Inspector will judge the work complete or not complete.
If the work is judged complete, the County Construction Inspector will issue a "notice of final
acceptance and recommendation for final payment". If the work is judged not complete, the
County Construction Inspector will issue written instructions to the Construction Contractor
identifying the work judged not complete. Upon provision of evidence or assurance by the
Construction Contractor that the deficiencies noted above have been corrected or completed, a
second final inspection will be scheduled to verify that the outstanding issues have been
resolved and the County Construction Inspector can issue a "notice of final acceptance and
recommendation for final payment". All services related to the Final Completion Inspection shall
be provided to the Project Manager of the Project.
Phase 3.5— Final Construction Certification
Upon issuance of a "notice of final acceptance and recommendation for final payment" the
County Construction Inspector will request a signed and sealed certification by a licensed
professional in responsible charge of the work, stating that the "Project has been completed by
the Construction Contractor in accordance with the Plans and Specifications of the Contract
Documents as amended by the Engineer of Record." All services related to the Final
Construction Certification shall be provided to the Project Manager of the Project.
Phase 3.6—Construction and Project Oversight
3.6.1. General Management and Oversight — The selected Consultant will provide support
services customarily related to the construction of similar projects including, but not limited to:
#14-6190
RFP_CCNATemplate
7
Packet Page-550-
3/25/2014 16.A.16.
a. Participate in a pre-construction meeting with the Project Manager, selected
Consultant, and the General Contractor.
b. Participate in other meetings as described or implied herein on an as-needed basis.
3.6.2. Coordination of Shop Drawings, Contract Interpretations and Clarifications — The County
Construction Inspector will coordinate with the selected Consultant regarding the issuance of
interpretations and clarifications of Contract Documents during construction. The selected
Consultant shall be responsible for technical review and decisions regarding interpretation and
clarification of Contract Documents. The County Construction Inspector shall coordinate the
selected Consultant's decisions and responses with the Construction Contractor.
3.6.3. As Constructed Field Drawings — The Construction Contractor shall maintain red pencil
"mark-up" notations and sketches on full size construction plans that reflect the actual details of
constructed facilities. These Constructed Field Drawings will be used by the County
Construction Inspector to validate the "As Built" documentation provided by the Construction
Contractor. The selected Consultant will review and approve the final "As-built" documents.
Phase 3.7—Additional Services
3.7.1. Additional Services (only as authorized in writing) — in accordance with the contract or
purchase order, in the event that other services may arise during the course of the work, but
were not envisioned as part of the original or amended scope of work; selected Consultant
shall submit a proposal to perform Additional Services prior to the performance of the work.
The proposal shall include the specific services to be performed, time to complete,
compensation, and an explanation as to why the services were not previously envisioned as
part of the scope of work. The proposed Additional Services must be approved by the Project
Manager in writing in advance of performance of said Additional Services. Failure to notify the
Project Manager in writing of Additional Services shall be deemed a waiver of any claim by the
selected Consultant that such services were Additional Services. Written authorization from the
Project Manager will be required for any charges that exceed the predetermined upper limit.
Term of Contract
The term of this contract shall be for sixty (60) days following the final acceptance of the
construction project associated with this agreement and no longer than fifteen (15) years, unless
prior approval by the Board of County Commissioners.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
The prices quoted on the Contractor's Proposal shall remain in effect for a period of five (5)
years from the date of award by the Board of County Commissioners. Subsequently, at the
discretion of the County and upon the written request of the Contractor at least thirty (30) days
in advance, all prices may be adjusted on the anniversary date of the Agreement, based on the
Consumer Price Index-South Region.
#14-6190
RFP_CCNATemplate
8
Packet Page -551-
3/25/2014 16.A.16.
Projected Solicitation Timetable
The following projected timetable should be used as a working guide for planning purposes
only. The County reserves the right to adjust this timetable as required during the course of the
RFP process.
Event Date
Issue Solicitation Notice November 20, 2013
Last Date for Receipt of Written Questions December 10, 2013 @ 3:00 PM
Non-mandatory pre-solicitation meeting December 4, 2013 @ 11:00 AM
Addendum Issued Resulting from Written Questions or Pre-Proposal December 13, 2013
Conference
Solicitation Deadline Date and Time December 20, 2013 @ 3:00 PM
Anticipated Evaluation of Submittals January 2014
Anticipated Completion of Contract Negotiations February 2014
Anticipated Board of County Commissioner's Contract Approval Date March 2014
Response Format
The Consultant understands and agrees to abide by all of the RFP specifications,
provisions, terms and conditions of same, and all ordinances and policies of Collier County.
The Consultant further agrees that if the contract is awarded the work will be performed in
accordance with the provisions, terms and conditions of the contract.
To facilitate the fair evaluation and comparison of proposals, all proposals must conform to
the guidelines set forth in this RFP.
Any portions of the proposal that do not comply with these guidelines must be so noted and
explained in the Acceptance of Conditions section of the proposal. However, any proposal
that contains such variances may be considered non-responsive.
Proposals should be prepared simply and economically, providing a straightforward concise
description of the Consultant's approach and ability to meet the County's needs, as stated in
the RFP. All proposals should be presented as described in the RFP in PDF or Microsoft
Word format with Tabs clearly marked. If applicable, the utilization of recycled paper for
proposal submission is strongly encouraged.
The items listed below are to be submitted with each proposal and submitted in the order
shown. Each section should be clearly labeled, with pages numbered and separated by
tabs. Failure by a Consultant to include all listed items may result in the rejection of its
proposal.
1. Tab I, Cover Letter/ Management Summary
In this tab, include:
#14-6190
RFP_CCNATemplate
9
Packet Page-552-
3/25/2014 16.A.16.
• In no more than two pages (executive summary), briefly describe the overall project
approach and the firm's experience in providing the requested services as identified in
this RFP.
2. Tab II, Project Understanding Approach (45 Points)
In this tab, include:
• Project Understanding - Describe the background of the project and the local
circumstances driving the need for this program.
• Key Issues - Describe the key issues anticipated for this project and summarize your
approach to them and your experience dealing with similar issues on other projects.
• Overall Approach - Present an overview of the your project approach and map the
program process from beginning to end, including building public trust and maintaining
public communications throughout the project.
• Technical Approach - Provide a detailed step-by-step description of how you will work
through this program development process.
• Areas Requiring Special Consideration - Highlight how you will address project areas of
broad importance to Collier County and its stakeholders.
• Staffing and Location of Work - Show the depth of the team's resources and where the
project will be managed.
• Program Timeline - Describe the firm's timeline for completing the three phases of work
in the Project.
• Representative Projects - Provide a sample of a work product that is of similar nature to
the County's scope of work contained in this RFP.
3. Tab III, Technical Team (35 Points)
In this tab, include:
• Provide an Organizational Chart of the Project Team (excluding Collier County staff)
including subconsultants.
• Provide Team Member Profiles - Provide resumes for all of the full time staff members
assigned to the Collier County Golden Gate City Stormwater Drainage Improvement
Project Engineering Design for all of the three phases of work; identify the specific staff
assigned to each of the phases.
• Provide the percentage of subconsultant percentages expected to use for the three
phases and describe the discipline/work.
4. Tab IV, Location, Availability and Responsiveness (10 Points)
The selected Consultant(s) will be required to interface with the Transportation Engineering
staff on a daily or more frequent basis. Collier County has concluded that selecting a local
(Collier and Lee Counties) consultant 1) is in its best interest to contain costs, 2) minimizes
Phase completion time frames, and 3) results in higher quality of professional services due
to their knowledge and understanding of local geography and topology. Illustrate how
available and how responsive the selected Consultant's team members will be for this
program. Firms having a local office (Collier and Lee Counties) will receive the maximum
number of points (10). Firms having office their office located within 75 miles of the Collier
#14-6190
RFP_CCNATemplate
10
Packet Page-553-
3/25/2014 16.A.16.
County Government complex will receive 5 points. Firms having an office beyond 75 miles
will not receive any points under this category.
5. Tab V, References—Completed and Returned (10 Points)
In order for the Consultant to be awarded any points for this tab, the County requests
that the Consultant submit five (5) completed reference forms from clients whose
projects are of a similar nature to this solicitation as a part of their proposal. The County
will only use the methodology calculations for the first five (5) references (only)
submitted by the Consultant in their proposal.
Prior to the Selection Committee reviewing proposals, the following methodology will be
applied to each Consultant's information provided in this area:
• The County will total each of the Consultant's five reference questionnaires and
create a ranking from highest number of points to lowest number of points.
References marked with an N/A (or similar notation will be given the score of zero
(0)). Consultants who do not turn in reference forms will be counted as zero (0).
• The greatest number of points allowed in this criterion will be awarded to the
Consultant who has the highest score.
• The next highest Consultant's number of points will be divided by the highest
Consultant's points which will then be multiplied by criteria points to determine the
Consultant's points awarded. Each subsequent Consultant's point score will be
calculated in the same manner.
• Points awarded will be extended to the whole number per Microsoft Excel.
For illustrative purposes only, see chart for an example of how these points would be
distributed among the five proposers.
Consultant Total
Consultant Name Points Awarded
Reference Score
Consultant ABC 445 20
Consultant DEF 435 19.6
Consultant GHI 425 19.1
Consultant JKL 385 17.3
Consultant MNO 385 17.3
Consultant PQR 250 11.2
Note:Sample chart reflects a 20 point reference criterion.
The points awarded by Consultant will be distributed to the Selection Committee prior to
their evaluation of the proposals. The Selection Committee will review the Consultant's
proposal to ensure consistency and completion of all Phases in the RFP, and review the
Points Awarded per Consultant. The Selection Committee may, at their sole discretion,
contact references, and/or modify the reference points assigned after a thorough review
of the proposal and prior to final ranking by the final Selection Committee.
6. Tab VI, Acceptance of Conditions
#14-6190
RFP_CCNATemplate
11
Packet Page-554-
3/25/2014 16.A.16.
Indicate any exceptions to the general terms and conditions of the RFP, and to
insurance requirements or any other requirements listed in the RFP. If no exceptions are
indicated in this tabbed section, it will be understood that no exceptions to these
documents will be considered after the award, or if applicable, during negotiations.
Exceptions taken by a Consultant may result in evaluation point deduction(s) and/or
exclusion of proposal for Selection Committee consideration, depending on the extent of
the exception(s). Such determination shall be at the sole discretion of the County and
Selection Committee.
7. Tab VII, Required Form Submittals
• Attachment 1: Consultant's Non-Response Statement
• Attachment 2: Consultant Checklist
• Attachment 3: Conflict of Interest Affidavit
• Attachment 4: Consultant Declaration Form'
• Attachment 5: Immigration Affidavit and company's E-Verify profile page and
memorandum of understanding
• Attachment 6: Consultant Substitute W-9
• Attachment 7: Insurance Requirements
• Attachment 8: Reference Questionnaire
• Other: License, Informational Materials, Signed Addenda
#14-6190
RFP_CCNATemplate
12
Packet Page-555-
3/25/2014 16.A.16.
Exhibit II: General RFP Instructions
1. Questions
Direct questions related to this RFP to the Collier County Purchasing Department Online
Bidding System website: www.colliergov.net/bid.
Consultants must clearly understand that the only official answer or position of the County
will be the one stated on the Collier County Purchasing Department Online Bidding System
website. For general questions, please call the referenced Procurement Strategist noted on
the cover page.
2. Pre-Proposal Conference
The purpose of the pre-proposal conference is to allow an open forum for discussion and
questioning with County staff regarding the RFP with all prospective Consultants having an
equal opportunity to hear and participate. Oral questions will receive oral responses, neither
of which will be official, nor become part of the RFP. Only written responses to written
questions will be considered official, and will be included as part of the RFP as an
addendum.
All prospective Consultants are strongly encouraged to attend, as, this will usually be the
only pre-proposal conference for this solicitation. If this pre-proposal conference is denoted
as "mandatory", prospective Consultants must be present in order to submit a proposal
response.
3. Compliance with the RFP
Proposals must be in strict compliance with this RFP. Failure to comply with all provisions of
the RFP may result in disqualification.
4. Ambiguity, Conflict, or Other Errors in the RFP
It is the sole responsibility of the Consultant if the Consultant discovers any ambiguity,
conflict, discrepancy, omission or other error in the RFP, to immediately notify the
Procurement Strategist, noted herein, of such error in writing and request modification or
clarification of the document prior to submitting the proposal. The Procurement Strategist will
make modifications by issuing a written revision and will give written notice to all parties who
have received this RFP from the Purchasing Department.
5. Proposal, Presentation, and Protest Costs
The County will not be liable in any way for any costs incurred by any Consultant in the
preparation of its proposal in response to this RFP, nor for the presentation of its proposal
and/or participation in any discussions, negotiations, or, if applicable, any protest
procedures.
#14-6190
RFP_CCNATemplate
13
Packet Page-556-
3/25/2014 16.A.16.
6. Delivery of Proposals
All proposals are to be delivered before 3:00PM, Naples local time, on or before December
20th, 2013 to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Evelyn Colon, Procurement Strategist
The County does not bear the responsibility for proposals delivered to the Purchasing
Department past the stated date and/or time indicated, or to an incorrect address by
Consultant's personnel or by the Consultant's outside carrier. However, the
Purchasing/General Services Director, or designee, reserves the right to accept proposals
received after the posted close time under the following conditions:
• The tardy submission of the proposal is due to the following circumstances, which
may include but not be limited to: late delivery by commercial carrier such as Fed Ex,
UPS or courier where delivery was scheduled before the deadline.
• The acceptance of said proposal does not afford any competing firm an unfair
advantage in the selection process.
Consultants must submit two (2) paper copy clearly labeled "Master," and six (6)
compact disks (CD's) with one copy of the proposal on each CD in Word, Excel or
PDF. List the Solicitation Number and Title on the outside of the box or envelope.
7. Validity of Proposals
No proposal can be withdrawn after it is filed unless the Consultant makes their request in
writing to the County prior to the time set for the closing of Proposals. All proposals shall be
valid for a period of one hundred eighty (180) days from the submission date to
accommodate evaluation and selection process.
8. Method of Source Selection
The County is using the Competitive Sealed Proposals methodology of source selection for
this procurement, as authorized by Ordinance Number 87-25, and Collier County Resolution
Number 2007-340 establishing and adopting the Collier County Purchasing Policy.
If the County receives proposals from less than three (3) firms, the Purchasing Director shall
review all the facts and determine if it is in the best interest of the County to solicit additional
proposals or request that the Selection Committee rank order the received proposals.
The County may, as it deems necessary, conduct discussions with qualified Consultants
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
#14-6190
RFP_CCNATemplate
14
Packet Page-557-
3/25/2014 16.A.16.
9. Evaluation of Proposals
Collier County will evaluate and select these Services in accordance with Florida Statute
287.055, Consultants' Competitive Negotiation Act.
The County's procedure for selecting is as follows:
1. The County Manager or designee shall appoint a Selection Committee to review all
proposals submitted.
2. Request for Proposals issued.
3. Subsequent to the closing of proposals, the Procurement Strategist will review the
proposals received and verify whether each proposal appears to be minimally
responsive to the requirements of the published RFP.
4. Meetings will be open to the public and the Procurement Strategist will publicly post prior
notice of such meeting in the lobby of the Purchasing Building.
5. The committee members will review each Proposal individually and score each proposal
based on the evaluation criteria stated herein.
6. Prior to the first meeting of the selection committee, the Procurement Strategist will post
a notice announcing the date, time and place of the first committee meeting. Said notice
will be posted in the lobby of the Purchasing Building not less than three (3) working
days prior to the meeting. The Procurement Strategist will also post prior notice of all
subsequent committee meetings and will endeavor to post such notices at least one (1)
day in advance of all subsequent meetings.
7. Collier County will consider all the material submitted by the Proposer and other
information Collier County may obtain to determine whether the Proposer is capable of
and has a history of successfully completing projects of this type, including, without
limitation, additional information Collier County may request, interviews, or oral
presentations.
8. The Selection Committee, as approved by the County Manager or designee, will review,
evaluate and rank all responsive proposals received from Proposers responding to this
RFP. The committee members will score each Proposal in accordance with the rating
criteria set forth below and may, at their discretion, schedule presentations from any
firms submitting a proposal. Consultant(s) shall have an opportunity to discuss their
qualifications, approach to the project and ability to furnish services for the scope of work
outlined in this solicitation during the publicly announced Selection Committee Meeting
prior to the final ranking. This discussion does not preclude the County from having
additional presentations by ranked firms at the County's sole discretion.
9. The Selection Committee will rank qualified firms in order of preference and by
consensus using all information presented to the Committee, choose the top ranked firm
and will subsequently enter into negotiations with the top ranked firm. Award of the
contract is dependent upon the successful and full execution of a mutually agreed
contract.
10. Negotiations shall begin with the top-ranked firm(s) in accordance with Florida Statute
287.055.
11. Upon the successful completion of negotiations, contracts will be presented to the
Board of County Commissioners for approval.
The County reserves the right to withdraw this RFP at any time and for any reason, and
to issue such clarifications, modifications, addendums, and/or amendments as it may
#14-6190
RFP_CCNATemplate
15
Packet Page-558-
3/25/2014 16.A.16.
deem appropriate, including, but not limited, to requesting supplemental proposal
information.
Receipt of a proposal by the County or a submission of a proposal to the County offers
no rights upon the Consultant nor obligates the County in any manner.
Acceptance of the proposal does not guarantee issuance of any other governmental
approvals. Proposals which include provisions requiring the granting of zoning variances
may not be considered.
10. References
The County reserves the right to contact any and all references submitted as a result of this
solicitation.
11. Proposal Selection Committee and Evaluation Factors
The County Manager or designee will appoint a Selection Committee to review all proposals
submitted. The factors to be considered in the evaluation of proposal responses are listed
below.
Tab II, Project Understanding Approach 45
Tab III, Technical Team 35
Tab IV, Location, Availability and Responsiveness 10
Tab V, References 10
TOTAL 100 Points
Tie Breaker: In the event of a tie, both in individual scoring and in final ranking, the firm
with the lowest paid dollars by Collier County to the Consultant (as obtained from the
County's financial system) within the last five (5) years will receive the higher individual
ranking. This information will be based on information provided by the Consultant, subject
to verification at the County's option. If there is a multiple firm tie in either individual scoring
or final ranking, the firm with the lowest volume of work shall receive the higher ranking, the
firm with the next lowest volume of work shall receive the next highest ranking and so on.
12. Acceptance or Rejection of Proposals
The right is reserved by the County to waive any irregularities in any proposal, to reject any
or all proposals, to re-solicit for proposals, if desired, and upon recommendation and
justification by Collier County to accept the proposal which in the judgment of the County is
deemed the most advantageous for the public and Collier County.
Any proposal which is incomplete, conditional, obscure or which contains irregularities of
any kind, may be cause for rejection. In the event of default of the successful Consultant, or
their refusal to enter into the Collier County contract, the County reserves the right to accept
the proposal of any other Consultant or to re-advertise using the same or revised
documentation, at its sole discretion.
#14-6190
RFP_CCNATemplate
16
Packet Page-559-
3/25/2014 16.A.16.
Exhibit Ill: Collier County Purchase Order Terms and Conditions
1. Offer a) All goods are FOB destination and must
This offer is subject to cancellation by the be suitably packed and prepared to
COUNTY without notice if not accepted by secure the lowest transportation rates
CONSULTANT within fourteen (14) days of and to comply with all carrier
issuance. regulations. Risk of loss of any goods
sold hereunder shall transfer to the
2. Acceptance and Confirmation COUNTY at the time and place of
This Purchase Order (including all delivery; provided that risk of loss prior
documents attached to or referenced to actual receipt of the goods by the
therein) constitutes the entire agreement COUNTY nonetheless remain with
between the parties, unless otherwise CONSULTANT.
specifically noted by the COUNTY on the b) No charges will be paid by the COUNTY
face of this Purchase Order. Each delivery for packing, crating or cartage unless
of goods and/or services received by the otherwise specifically stated in this
COUNTY from CONSULTANT shall be Purchase Order. Unless otherwise
deemed to be upon the terms and conditions provided in Purchase Order, no invoices
contained in this Purchase Order. shall be issued nor payments made
prior to delivery. Unless freight and
No additional terms may be added and other charges are itemized, any
Purchase Order may not be changed except discount will be taken on the full amount
by written instrument executed by the of invoice.
COUNTY. CONSULTANT is deemed to be c) All shipments of goods scheduled on the
on notice that the COUNTY objects to any same day via the same route must be
additional or different terms and conditions consolidated. Each shipping container
contained in any acknowledgment, invoice must be consecutively numbered and
or other communication from marked to show this Purchase Order
CONSULTANT, notwithstanding the number. The container and Purchase
COUNTY'S acceptance or payment for any Order numbers must be indicated on bill
delivery of goods and/or services, or any of lading. Packing slips must show
similar act by CONSULTANT. Purchase Order number and must be
included on each package of less than
3. Inspection container load (LCL) shipments and/or
All goods and/or services delivered with each car load of equipment. The
hereunder shall be received subject to the COUNTY reserves the right to refuse or
COUNTY'S inspection and approval and return any shipment or equipment at
payment therefore shall not constitute CONSULTANT'S expense that is not
acceptance. All payments are subject to marked with Purchase Order numbers.
adjustment for shortage or rejection. All CONSULTANT agrees to declare to the
defective or nonconforming goods will be carrier the value of any shipment made
returned pursuant to CONSULTANT'S under this Purchase Order and the full
instruction at CONSULTANT'S expense. invoice value of such shipment.
d) All invoices must contain the Purchase
To the extent that a purchase order requires Order number and any other specific
a series of performances by CONSULTANT, information as identified on the
the COUNTY prospectively reserves the Purchase Order. Discounts of prompt
right to cancel the entire remainder of the payment will be computed from the date
Purchase Order if goods and/or services of receipt of goods or from date of
provided early in the term of the Purchase receipt of invoices, whichever is later.
Order are non-conforming or otherwise Payment will be made upon receipt of a
rejected by the COUNTY. proper invoice and in compliance with
Chapter 218, Fla. Stats., otherwise
4. Shipping and Invoices known as the "Local Government
Prompt Payment Act," and, pursuant to
#14-6190
RFP_CCNATemplate
17
Packet Page-560-
3/25/2014 16.A.16.
the Board of County Commissioners
Purchasing Policy.
8. Statutory Conformity
5. Time Is Of the Essence Goods and services provided pursuant to
Time for delivery of goods or performance of this Purchase Order, and their production
services under this Purchase Order is of the and transportation shall conform to all
essence. Failure of CONSULTANT to meet applicable laws, including but not limited to
delivery schedules or deliver within a the Occupational Health and Safety Act, the
reasonable time, as interpreted by the Federal Transportation Act and the Fair
COUNTY in its sole judgment, shall entitle Labor Standards Act, as well as any law or
the COUNTY to seek all remedies available regulation noted on the face of the Purchase
to it at law or in equity. CONSULTANT Order.
agrees to reimburse the COUNTY for any
expenses incurred in enforcing its rights. 9. Advertising
CONSULTANT further agrees that No CONSULTANT providing goods and
undiscovered delivery of nonconforming services to the COUNTY shall advertise the
goods and/or services is not a waiver of the fact that it has contracted with the COUNTY
COUNTY'S right to insist upon further for goods and/or services, or appropriate or
compliance with all specifications. make use of the COUNTY'S name or other
identifying marks or property without the
6. Changes prior written consent of the COUNTY'S
The COUNTY may at any time and by Purchasing Department.
written notice make changes to drawings
and specifications, shipping instructions, 10. Indemnification
quantities and delivery schedules within the CONSULTANT shall indemnify and hold
general scope of this Purchase Order. harmless the COUNTY from any and all
Should any such change increase or claims, including claims of negligence, costs
decrease the cost of, or the time required for and expenses, including but not limited to
performance of the Purchase Order, an attorneys' fees, arising from, caused by or
equitable adjustment in the price and/or related to the injury or death of any person
delivery schedule will be negotiated by the (including but not limited to employees and
COUNTY and CONSULTANT. agents of CONSULTANT in the performance
Notwithstanding the foregoing, of their duties or otherwise), or damage to
CONSULTANT has an affirmative obligation property (including property of the COUNTY
to give notice if the changes will decrease or other persons), which arise out of or are
costs. Any claims for adjustment by incident to the goods and/or services to be
CONSULTANT must be made within thirty provided hereunder.
(30) days from the date the change is
ordered or within such additional period of 11. Warranty of Non-Infringement
time as may be agreed upon by the parties. CONSULTANT represents and warrants that
all goods sold or services performed under
7. Warranties this Purchase Order are: a) in compliance
CONSULTANT expressly warrants that the with applicable laws; b) do not infringe any
goods and/or services covered by this patent, trademark, copyright or trade secret;
Purchase Order will conform to the and c) do not constitute unfair competition.
specifications, drawings, samples or other
descriptions furnished or specified by the CONSULTANT shall indemnify and hold
COUNTY, and will be of satisfactory material harmless the COUNTY from and against
and quality production, free from defects and any and all claims, including claims of
sufficient for the purpose intended. Goods negligence, costs and expense, including
shall be delivered free from any security but not limited to attorneys' fees, which arise
interest or other lien, encumbrance or claim from any claim, suit or proceeding alleging
of any third party. These warranties shall that the COUNTY'S use of the goods and/or
survive inspection, acceptance, passage of services provided under this Purchase Order
title and payment by the COUNTY. are inconsistent with CONSULTANT'S
#14-6190
RFP_CCNATemplate
18
Packet Page-561-
3/25/2014 16.A.16.
representations and warranties in section 11 14. Force Majeure
(a). Neither the COUNTY nor CONSULTANT
shall be responsible for any delay or failure
If any claim which arises from in performance resulting from any cause
CONSULTANT'S breach of section 11 (a) beyond their control, including, but without
has occurred, or is likely to occur, limitation to war, strikes, civil disturbances
CONSULTANT may, at the COUNTY'S and acts of nature. When CONSULTANT
option, procure for the COUNTY the right to has knowledge of any actual or potential
continue using the goods or services, or force majeure or other conditions which will
replace or modify the goods or services so delay or threatens to delay timely
that they become non-infringing, (without performance of this Purchase Order,
any material degradation in performance, CONSULTANT shall immediately give notice
quality, functionality or additional cost to the thereof, including all relevant information
COUNTY). with respects to what steps CONSULTANT
is taking to complete delivery of the goods
12. Insurance Requirements and/or services to the COUNTY.
The CONSULTANT, at its sole expense,
shall provide commercial insurance of such 15. Assignment
type and with such terms and limits as may CONSULTANT may not assign this
be reasonably associated with the Purchase Purchase Order, nor any money due or to
Order. Providing and maintaining adequate become due without the prior written
insurance coverage is a material obligation consent of the COUNTY. Any assignment
of the CONSULTANT. All insurance policies made without such consent shall be deemed
shall be executed through insurers void.
authorized or eligible to write policies in the
State of Florida. 16. Taxes
Goods and services procured subject to this
13. Compliance with Laws Purchase Order are exempt from Florida
In fulfilling the terms of this Purchase Order, sales and use tax on real property, transient
CONSULTANT agrees that it will comply rental property rented, tangible personal
with all federal, state, and local laws, rules, purchased or rented, or services purchased
codes, and ordinances that are applicable to (Florida Statutes, Chapter 212), and from
the conduct of its business. By way of non- federal excise tax.
exhaustive example, this shall include the
American with Disabilities Act and all 17. Annual Appropriations
prohibitions against discrimination on the The COUNTY'S performance and obligation
basis of race, religion, sex creed, national to pay under this Purchase Order shall be
origin, handicap, marital status, or veterans' contingent upon an annual appropriation of
status. Further, CONSULTANT funds.
acknowledges and without exception or
stipulation shall be fully responsible for 18. Termination
complying with the provisions of the This Purchase Order may be terminated at
Immigration Reform and Control Act of 1986 any time by the COUNTY upon 30 days
as located at 8 U.S.C. 1324, et seq. and prior written notice to the CONSULTANT.
regulations relating thereto, as either may be This Purchase Order may be terminated
amended. Failure by the awarded firm(s) to immediately by the COUNTY for breach by
comply with the laws referenced herein shall CONSULTANT of the terms and conditions
constitute a breach of the award agreement of this Purchase Order, provided that
and the County shall have the discretion to COUNTY has provided CONSULTANT with
unilaterally terminate said agreement notice of such breach and CONSULTANT
immediately. Any breach of this provision has failed to cure within 10 days of receipt of
may be regarded by the COUNTY as a such notice.
material and substantial breach of the
contract arising from this Purchase Order. 19. General
#14-6190
RFP_CCNATemplate
19
Packet Page-562-
3/25/2014 16.A.16.
a) This Purchase Order shall be governed for notice by written notice complying
by the laws of the State of Florida. The with the requirements of this section.
venue for any action brought to d) The CONSULTANT agrees to
specifically enforce any of the terms and reimbursement of any travel expenses
conditions of this Purchase Order shall that may be associated with this
be the Twentieth Judicial Circuit in and Purchase Order in accordance with
for Collier County, Florida Florida Statute Chapter 112.061, Per
b) Failure of the COUNTY to act Diem and Travel Expenses for Public
immediately in response to a breach of Officers, employees and authorized
this Purchase Order by CONSULTANT persons.
shall not constitute a waiver of breach. e) In the event of any conflict between or
Waiver of the COUNTY by any default among the terms of any Contract
by CONSULTANT hereunder shall not Documents related to this Purchase
be deemed a waiver of any subsequent Order, the terms of the Contract
default by CONSULTANT. Documents shall take precedence over
c) All notices under this Purchase Order the terms of the Purchase Order. To the
shall be sent to the respective extent any terms and /or conditions of
addresses on the face page by certified this Purchase Order duplicate or overlap
mail, return receipt requested, by the Terms and Conditions of the
overnight courier service, or by personal Contract Documents, the provisions of
delivery and will be deemed effective the Terms and/or Conditions that are
upon receipt. Postage, delivery and most favorable to the County and/or
other charges shall be paid by the provide the greatest protection to the
sender. A party may change its address County shall govern.
#14-6190
RFP_CCNATemplate
20
Packet Page-563-
Exhibit IV: Additional Terms and Conditions for RFP 3/25/2014 16.A.16.
1. Insurance and Bonding Requirements
The Consultant shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in the Insurance and
Bonding attachment of this solicitation. The Consultant shall procure and maintain property insurance
upon the entire project, if required, to the full insurable value of the scope of work.
The County and the Consultant waive against each other and the County's separate consultants,
contractors, design consultant, subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to the
proceeds of such insurance. The Consultant and County shall, where appropriate, require similar
waivers of subrogation from the County's separate consultants, design consultants and subcontractors
and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Consultant to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Consultant under this
solicitation and shall contain a severability of interests provisions.
Collier County Board of County Commissioners shall be named as the Certificate Holder. The
Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County, the "Certificate
Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set forth in
Insurance and Bonding attachment, with the use of Insurance Services Office (ISO) forms and
endorsements or their equivalents. If Consultant has any self-insured retentions or deductibles under
any of the below listed minimum required coverage, Consultant must identify on the Certificate of
Insurance the nature and amount of such self- insured retentions or deductibles and provide satisfactory
evidence of financial responsibility for such obligations. All self-insured retentions or deductibles will be
Consultant's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work until
the date of completion and acceptance of the scope of work by the County or as specified in this
solicitation, whichever is longer.
The Consultant and/or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non-renewal on the part of the insurance carrier or the Consultant. The Consultant shall
also notify the County, in a like manner, within twenty-four (24) hours after receipt, of any notices of
expiration, cancellation, non-renewal or material change in coverage or limits received by Consultant
from its insurer and nothing contained herein shall relieve Consultant of this requirement to provide
notice. In the event of a reduction in the aggregate limit of any policy to be provided by Consultant
#14-6190
RFP_CCNATemplate
21
Packet Page-564-
hereunder, Consultant shall immediately take steps to have the aggregate limit ,3/25/2014 16.A:16.
extent permitted under such policy.
Should at any time the Consultant not maintain the insurance coverage(s) required herein, the County
may terminate the Agreement or at its sole discretion shall be authorized to purchase such coverage(s)
and charge the Consultant for such coverage(s) purchased. If Consultant fails to reimburse the County
for such costs within thirty (30) days after demand, the County has the right to offset these costs from
any amount due Consultant under this Agreement or any other agreement between the County and
Consultant. The County shall be under no obligation to purchase such insurance, nor shall it be
responsible for the coverage(s) purchased or the insurance company or companies used. The decision
of the County to purchase such insurance coverage(s) shall in no way be construed to be a waiver of any
of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of the
scope of work, the Consultant shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure of the
Consultant to provide the County with such renewal certificate(s) shall be considered justification for the
County to terminate any and all contracts.
2. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful Consultant extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of the
successful Consultant.
3. Additional Items and/or Services
Additional items and/or services may be added to the resultant contract, or purchase order, in
compliance with the Purchasing Policy.
4. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly responsible
for 70% or more of the solicitation amount for said work.
5. County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Consultant's facilities/project site
during and after each work assignment the Consultant is performing.
6. Additional Terms and Conditions of Contract
Collier County has developed standard contracts/agreements, approved by the Board of County
Commissioners (BCC). The selected Consultant shall be required to sign a standard Collier County
contract within twenty one (21) days of Notice of Selection for Award.
The County reserves the right to include in any contract document such terms and conditions, as it
deems necessary for the proper protection of the rights of Collier County. A sample copy of this contract
is available upon request. The County will not be obligated to sign any contracts, maintenance and/or
service agreements or other documents provided by the Consultant.
7. Public Records Compliance
The Consultant/Contractor agrees to comply with the Florida Public Records Law Chapter 119 (including
#14-6190
RFP_CCNATemplate
22
Packet Page-565-
q § (a)-(d) ( )� 3/25/2014 16.A.16.
specifically those contractual requirements at F.S. 119.0701(2) and 3 ',
rules, regulations and requirements of any governmental agencies.
8. Payment Method
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Consultant/Contractor invoices must include:
• Purchase Order Number; and
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to:
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk(c�collierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and/or services as
part of this agreement.
Payment methods include:
• Traditional— payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is supported by
standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant of the Rules for
VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of using
the County's credit card for transactions relating to this solicitation. The County will entertain bids
clearly stating pricing for standard payment methods. An additional separate discounted price for
traditional payments may be provided at the initial bid submittal if it is clearly marked as an "Additional
Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Consultant/Contractor for services rendered
for that prior month. Services beyond sixty (60) days from current monthly invoice will not be
considered for payment without prior approval from the Project Manager. All invoices should be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 - September
30.) Invoices submitted after the close of the fiscal year will not be accepted (or processed for payment)
unless specifically authorized by the Project Manager.
Payments will be made for articles and/or services furnished, delivered, and accepted, upon receipt and
approval of invoices submitted on the date of services or within six (6) months after completion of
contract. Any untimely submission of invoices beyond the specified deadline period is subject to non-
payment under the legal doctrine of "laches" as untimely submitted. Time shall be deemed of the
essence with respect to the timely submission of invoices under this agreement.
In instances where the successful Consultant/Contractor may owe debts (including, but not limited to
taxes or other fees) to Collier County and the Consultant/Contractor has not satisfied nor made
arrangement to satisfy these debts, the County reserves the right to off-set the amount owed to the
#14-6190
RFP_CCNATemplate
23
Packet Page-566-
Count by applying the amount owed to the Consultant/Contractor for servic 3/25/2014 16.A.16.
County Y ,,,.,...,,,..,., ,,,
materials delivered in association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in compliance
with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt Payment Act."
Collier County reserves the right to withhold and/or reduce an appropriate amount of any payment for
work not performed or for unsatisfactory performance of Contractual requirements.
9. Environmental Health and Safety
All Consultants and Sub Consultants performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Consultants and Sub
Consultants shall be responsible for the safety of their employees and any unsafe acts or conditions that
may cause injury or damage to any persons or property within and around the work site. All firewall
penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County facility,
property and/or right-of-way for the purpose of inspection of any Consultant's work operations. This
provision is non-negotiable by any department and/or Consultant.
All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device Coordination
and Arc Flash Studies where relevant as determined by the selected Consultant.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and PPE
Protective labels.
10. Licenses
The Consultant is required to possess the correct Business Tax Receipt, professional license, and any
other authorizations necessary to carry out and perform the work required by the project pursuant to all
applicable Federal, State and Local Law, Statute, Ordinances, and rules and regulations of any kind.
Additionally, copies of the required licenses must be submitted with the proposal response
indicating that the entity proposing, as well as the team assigned to the County account, is
properly licensed to perform the activities or work included in the contract documents. Failure on
the part of any Consultant to submit the required documentation may be grounds to deem
Consultant non-responsive. A Consultant, with an office within Collier County is also required to have
an occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections must
complete a Collier County Contractor License registration form and submit the required fee. After
registering the license/registration will need to be renewed thereafter to remain "active" in Collier County
If you have questions regarding professional licenses contact the Contractor Licensing, Growth
Management Division, Operations & Regulatory Management Department at (239) 252-2431, 252-2432
or 252-2909. Questions regarding required occupational licenses, please contact the Tax Collector's
Office at (239) 252-2477.
11. Survivability
Purchase Orders: The Consultant/Contractor/Vendor agrees that any Purchase Order that extends
beyond the expiration date of the original Solicitation #14-6190 will survive and remain subject to the
terms and conditions of that Agreement until the completion or termination of this Purchase Order.
#14-6190
RFP_CCNATemplate
24
Packet Page-567-
3/25/2014 16.A.16.
12. Principals/Collusion
By submission of this Proposal the undersigned, as Consultant, does declare that the only person or
persons interested in this Proposal as principal or principals is/are named therein and that no person
other than therein mentioned has any interest in this Proposal or in the contract to be entered into; that
this Proposal is made without connection with any person, company or parties making a Proposal, and
that it is in all respects fair and in good faith without collusion or fraud.
13. Relation of County
It is the intent of the parties hereto that the Consultant shall be legally considered an independent
Consultant, and that neither the Consultant nor their employees shall, under any circumstances, be
considered employees or agents of the County, and that the County shall be at no time legally
responsible for any negligence on the part of said Consultant, their employees or agents, resulting in
either bodily or personal injury or property damage to any individual, firm, or corporation.
14. Termination
Should the Consultant be found to have failed to perform his services in a manner satisfactory to the
County, the County may terminate this Agreement immediately for cause; further the County may
terminate this Agreement for convenience with a thirty (30) day written notice. The County shall be sole
judge of non-performance.
15. Lobbying
All firms are hereby placed on NOTICE that the Board of County Commissioners does not wish to be
lobbied, either individually or collectively about a project for which a firm has submitted a Proposal.
Firms and their agents are not to contact members of the County Commission for such purposes as
meeting or introduction, luncheons, dinners, etc. During the process, from Proposal closing to final
Board approval, no firm or their agent shall contact any other employee of Collier County in reference to
this Proposal, with the exception of the Purchasing Director or his designee(s). Failure to abide by this
provision may serve as grounds for disqualification for award of this contract to the firm.
16. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute 607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and provide a
certificate of authority (www.sunbiz.org/search.html) prior to execution of a contract. A copy of the
document may be submitted with the solicitation response and the document number shall be identified.
Firms who do not provide the certificate of authority at the time of response shall be required to provide
same within five (5) days upon notification of selection for award. If the firm cannot provide the document
within the referenced timeframe, the County reserves the right to award to another firm.
17. Single Proposal
Each Consultant must submit, with their proposal, the required forms included in this RFP. Only one
proposal from a legal entity as a primary will be considered. A legal entity that submits a proposal as a
primary or as part of a partnership or joint venture submitting as primary may not then act as a sub-
consultant to any other firm submitting under the same RFP. If a legal entity is not submitting as a
primary or as part of a partnership or joint venture as a primary, that legal entity may act as a sub-
#14-6190
RFP_CCNATemplate
25
Packet Page-568-
3/25/2014 16.A.16.
consultant to any other firm or firms submitting under the same RFP. All submittu,..
requirement will be deemed non-responsive and rejected from further consideration.
18. Protest Procedures
Any actual or prospective Consultant to a Request for Proposal, who is aggrieved with respect to the
former, shall file a written protest with the Purchasing Director prior to the due date for acceptance of
proposals. AU such protests must be filed with the Purchasing Director no later than 11:00 a.m. Collier
County time on the final published date for the acceptance of the Request for Proposals.
The Board of County Commissioners will make award of contract in public session. Award
recommendations will be posted outside the offices of the Purchasing Department on Wednesdays and
Thursdays. Any actual or prospective respondent who desires to formally protest the recommended
contract award must file a notice of intent to protest with the Purchasing Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is posted.
Upon filing of said notice, the protesting party will have five (5) days to file a formal protest and will be
given instructions as to the form and content requirements of the formal protest. A copy of the "Protest
Policy" is available at the office of the Purchasing Director.
19. Public Entity Crime
A person or affiliate who has been placed on the convicted Consultant list following a conviction for a
public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or
services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for
the const.uction or repair of a public building or public work; may not submit bids, proposals, or replies
on leases of real property to a public entity; may not be awarded or perform work as a contractor,
supplier, subcontractor, or consultant under a contract with any public entity; and may not transact
business with any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY
TWO for a period of 36 months following the date of being placed on the convicted consultant list.
20. Security and Background Checks
If required, Consultant/ Contractor/ Proposer shall be responsible for the costs of providing background
checks by the Collier County Facilities Management Department, and drug testing for all employees that
shall provide services to the County under this Agreement. This may include, but not be limited to,
checking federal, state and local law enforcement records, including a state and FBI fingerprint check,
credit reports, education, residence and employment verifications and other related records.
Consultant/Contractor shall be required to maintain records on each employee and make them available
to the County for at least four (4) years.
21. Conflict of interest
Consultant shall complete the Conflict of Interest Affidavit included as an attachment to this RFP
documen . Disclosure of any potential or actual conflict of interest is subject to County staff review and
does not in and of itself disqualify a firm from consideration. These disclosures are intended to identify
and or preclude conflict of interest situations during contract selection and execution.
22. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part III, Florida
Statutes, he current Collier County Ethics Ordinance and County Administrative Procedure 5311.
Violation of this provision may result in one or more of the following consequences: a. Prohibition by the
#14-6190
RFP_CCNATemplate
26
Packet Page-569-
individual, firm, and/or any employee of the firm from contact with County staff for 3/25/2014 16.A.16.
Y tYr r.,-.,,. —
time; b. Prohibition by the individual and/or firm from doing business with the County for a specified
period of time, including but not limited to: submitting bids, RFP, and/or quotes; and, c. immediate
termination of any contract held by the individual and/or firm for cause.
23. Immigration Law Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United States
and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E-Verify) operated by the Department of Homeland
Security (DHS) in partnership with the Social Security Administration (SSA), provides an Internet-based
means of verifying employment eligibility of workers in the United States; it is not a substitute for any
other employment eligibility verification requirements. The program will be used for Collier County formal
Invitations to Bid (ITB) and Request for Proposals (REP) including professional services and construction
services.
Exceptions to the program:
• Commodity based procurement where no services are provided.
• Where the requirement for the affidavit is waived by the Board of County Commissioners
Consultants / Bidders are required to enroll in the E-Verify program, and provide acceptable evidence of
their enrollment, at the time of the submission of the Consultant's/bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E-Verify Company Profile page or a copy of the
fully executed E-Verify Memorandum of Understanding for the company. Consultants are also required
to provide the Collier County Purchasing Department an executed affidavit certifying they shall comply
with the E-Verify Program. The affidavit is attached to the solicitation documents. If the
Bidder/Consultant does not comply with providing the acceptable E-Verify evidence and the
executed affidavit the bidder's/Consultant's proposal may be deemed non-responsive.
Additionally, Consultants shall require all subcontracted Consultants to use the E-Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E-Verify) program
visit the following website: http://www.dhs.gov/E-Verify. It shall be the Consultant's responsibility to
familiarize themselves with all rules and regulations governing this program.
Consultant acknowledges, and without exception or stipulation, any firm(s) receiving an award shall be
fully responsible for complying with the provisions of the Immigration Reform and Control Act of 1986 as
located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be amended and with
the provisions contained within this affidavit. Failure by the awarded firm(s) to comply with the laws
referenced herein or the provisions of this affidavit shall constitute a breach of the award agreement and
the County shall have the discretion to unilaterally terminate said agreement immediately.
#14-6190
RFP_CCNATemplate
27
Packet Page-570-
3/25/2014 16.A.16.
air County
Adrninistrahe Services DiVision
Purchasing
Attachment 1: Consultant's Non-Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear, concise
and openly competitive. Therefore, we are interested in ascertaining reasons for prospective Consultants not
wishing to respond to this solicitation. If your firm is not responding to this RFP, please indicate the
reason(s) by checking the item(s) listed below and return this form via email or fax, noted on the cover page,
or mail to Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112.
We are not responding to CCNA Solicitation #14-6190 Golden Gate City Stormwater Drainage
Improvement Project Engineering Design for the following reason(s):
❑ Services requested not available through our company.
❑ Our firm could not meet specifications/scope of work.
❑ Specifications/scope of work not clearly understood or applicable (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
#14-6190
RFP_CCNATemplate
28
Packet Page-571-
3/25/2014 16.A.16.
Co itzt
ier Copy
Arin inistrati e Services Division
Purchasing
Attachment 2: Consultant Check List
IMPORTANT: THIS SHEET MUST BE SIGNED. Please read carefully, sign in the spaces indicated and
return with your Proposal.
Consultant should check off each of the following items as the necessary action is completed:
❑ The Proposal has been signed.
❑ All applicable forms have been signed and included, along with licenses to complete the requirements
of the project.
❑ Any addenda have been signed and included.
❑ The mailing envelope has been addressed to:
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
Attn: Evelyn Colon, Procurement Strategist
CCNA Solicitation: #14-6190 Golden Gate City
Stormwater Drainage Improvement Project Engineering Design
❑ The mailing envelope must be sealed and marked with Proposal Number, Proposal Title and Due
Date.
❑ The Proposal will be mailed or delivered in time to be received no later than the specified due date
and time. (Otherwise Proposal cannot be considered.)
ALL COURIER-DELIVERED PROPOSALS MUST HAVE THE RFP NUMBER AND TITLE ON THE
OUTSIDE OF THE COURIER PACKET.
Name of Firm:
Address:
City, State, Zip:
Telephone:
Email:
Representative Signature:
Representative Name: Date
#14-6190
RFP_CCNATemplate
29
Packet Page-572-
3/25/2014 16.A.16.
Cofffer County
Adrninisbafive services Division
Purchasing
Attachment 3: Conflict of Interest Affidavit
By the signature below, the firm (employees, officers and/or agents) certifies, and hereby discloses, that, to
the best of their knowledge and belief, all relevant facts concerning past, present, or currently planned
interest or activity (financial, contractual, organizational, or otherwise) which relates to the proposed work;
and bear on whether the firm (employees, officers and/or agents) has a possible conflict have been fully
disclosed.
Additionally, the firm (employees, officers and/or agents) agrees to immediately notify in writing the
Purchasing/General Services Director, or designee, if any actual or potential conflict of interest arises during
the contract and/or project duration.
Firm:
Signature and Date:
Print Name
Title of Signatory
State of
County of
SUBSCRIBED AND SWORN to before me this day of , 20_,
by , who is personally known to me to be the
for the Firm, OR who produced the following
identification:
Notary Public
My Commission Expires:
#14-6190
RFP_CCNATemplate
30
Packet Page-573-
3/25/2014 16.A.16.
/tat
Co ler County
Administrative Services Division
Purchasing
Attachment 4: Consultant Declaration Statement
BOARD OF COUNTY COMMISSIONERS
Collier County Government Complex
Naples, Florida 34112
RE: CCNA Solicitation: #14-6190 Golden Gate City Stormwater Drainage Improvement Project
Engineering Design
Dear Commissioners:
The undersigned, as Consultant declares that this proposal is made without connection or arrangement with
any other person and this proposal is in every respect fair and made in good faith, without collusion or fraud.
The Consultant agrees, if this proposal is accepted, to execute a Collier County document for the purpose of
establishing a formal contractual relationship between the firm and Collier County, for the performance of all
requirements to which the proposal pertains. The Consultant states that the proposal is based upon the
proposal documents listed by the above referenced CCNA Solicitation.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
200_in the County of , in the State of
Firm's Legal Name:
Address:
City, State, Zip Code:
Florida Certificate of
Authority Document
Number
Federal Tax
Identification Number
CCR# or CAGE
Code
Telephone:
FAX:
Signature by:
(Typed and written)
Title:
#14-6190
RFP_CCNATemplate
31
Packet Page-574-
Additional Contact Information 3/25/2014 16.A.16.
Send payments to:
(required if different from above) Company name used as payee
Contact name:
Title:
Address:
City, State,ZIP
Telephone:
FAX:
Email:
Office servicing Collier
County to place orders
(required if different from above)
Contact name:
Title:
Address:
City, State,ZIP
Telephone:
Email:
#14-6190
RFP_CCNATemplate
32
Packet Page-575-
3/25/2014 16.A.16.
cower County
Administrative Services Division
Purchasing
Attachment 5: Immigration Affidavit Certification
CCNA Solicitation: #14-6190 Golden Gate City Stormwater Drainage Improvement Project Engineering Design
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with
formal Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Consultants / Bidders are
required to enroll in the E-Verify program, and provide acceptable evidence of their enrollment, at the time of
the submission of the Consultant's/bidder's proposal. Acceptable evidence consists of a copy of the properly
completed E-Verify Company Profile page or a copy of the fully executed E-Verify Memorandum of
Understanding for the company. Failure to include this Affidavit and acceptable evidence of enrollment in the
E-Verifv program may deem the Consultant/Bidder's proposal as non-responsive.
Collier County will not intentionally award County contracts to any Consultant who knowingly employs unauthorized
alien workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section
274A(e) of the Immigration and Nationality Act("INA").
Collier County may consider the employment by any Consultant of unauthorized aliens a violation of Section 274A (e)
of the INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A(e) of the INA shall
be grounds for unilateral termination of the contract by Collier County.
Consultant attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration
Act and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding
with E-Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E-Verify), operated
by the Department of Homeland Security in partnership with the Social Security Administration at the time of
submission of the Consultant's/Bidder's proposal.
Company Name
Print Name Title
Signature Date
State of
County of
The foregoing instrument was signed and acknowledged before me this day of
20_, by who has produced as identification.
(Print or Type Name) (Type of Identification and Number)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number/Expiration
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
#14-6190
RFP_CCNATemplate
33
Packet Page-576-
3/25/2014 16.A.16.
cote-county
Administrative Services Division
Purchasing
Attachment 6: Consultant Substitute W—9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name:
(as shown on income tax return)
Business Name:
(if different from taxpayer name)
Address City
State Zip
Telephone FAX Email
Order Information Remit/Payment Information
Address Address
City State Zip City State Zip
FAX FAX
Email Email
2. Company Status (check only one)
Individual/Sole Proprietor _Corporation _Partnership
Tax Exempt (Federal income tax-exempt entity _Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c) 3) Enter the tax classification
(D=Disregarded Entity, C=Corporation, P=Partnership)
3. Taxpayer Identification Number(for tax reporting purposes only)
Federal Tax Identification Number(TIN)
(Consultants who do not have a TIN, will be required to provide a social security number prior to an award of the
contract.)
4. Sign and Date Form: Certification: Under penalties of perjury, I certify that the information shown on this form is correct to
my knowledge.
Signature Date
Title Phone Number
#14-6190
RFP_CCNATemplate
34
Packet Page-577-
3/25/2014 16.A.16.
Co er County
Administrative Services Dion
Purchasing
Attachment 7: Insurance and Bonding Requirements
Insurance/Bond Type Required Limits
1. ®Worker's Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation Statutory Limits and Requirements
2. ® Employer's Liability $1,000,000 single limit per occurrence
3. ® Commercial General Bodily Injury and Property Damage
Liability (Occurrence Form)
patterned after the current $1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification To the maximum extent permitted by Florida law, the Consultant/Contractor
shall indemnify and hold harmless Collier County, its officers and employees
from any and all liabilities, damages, losses and costs, including, but not
limited to, reasonable attorneys' fees and paralegals' fees, to the extent
caused by the negligence, recklessness, or intentionally wrongful conduct of
the Consultant/Contractor or anyone employed or utilized by the
Consultant/Contractor in the performance of this Agreement. This
indemnification obligation shall not be construed to negate, abridge or reduce
any other rights or remedies which otherwise may be available to an
indemnified party or person described in this paragraph. This section does not
pertain to any incident arising from the sole negligence of Collier County.
4. ®Automobile Liability $500,000 Each Occurrence; Bodily Injury& Property Damage,
Owned/Non-owned/Hired; Automobile Included
5. ❑ Other insurance as ❑Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $, Per Occurrence
#14-6190
RFP_CCNATemplate
35
Packet Page-578-
3/25/2014 16.A.16.
® Professional Liability $1,000,000 per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑Valuable Papers Insurance $ Per Occurrence
6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A-" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Consultant shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Consultant shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board of
County Commissioners in Collier County, OR Collier County Government, OR Collier County (or Collier
MPO). The Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
Consultant's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may be
required within five (5) days of the award of this solicitation.
Name of Firm Date
Consultant
Signature
Print Name
Insurance Agency
Agent Name Telephone Number
#14-6190
RFP_CCNATemplate
36
Packet Page-579-
3/25/2014 16.A.16.
Caber County
Administrative Servioas Dvision
Purchasing
Attachment 8: Reference Questionnaire
Solicitation: #14-6190 Golden Gate City Stormwater Drainage Improvement Project Engineering Design
Reference Questionnaire for:
(Name of Company Requesting Reference Information)
(Name of Individuals Requesting Reference Information)
Name: Company:
(Evaluator completing reference questionnaire) (Evaluator's Company completing reference)
Email: , FAX: Telephone:
Collier County is implementing a process that collects reference information on firms and their key personnel to be used in
the selection of firms to perform this project. The Name of the Company listed in the Subject above has listed you as a
client for which they have previously performed work. Please complete the survey. Please rate each criteria to the best of
your knowledge on a scale of 1 to 10, with 10 representing that you were very satisifed (and would hire the firm/individual
again) and 1 representing that you were very unsatisfied (and would never hire the firm/indivdival again). If you do not
have sufficient knowledge of past performance in a particular area, leave it blank and the item or form will be scored "0."
Project Description: Completion Date:
Project Budget: Project Number of Days:
Item Citeria Score
1 Ability to manage the project costs (minimize change orders to scope).
2 Ability to maintain project schedule (complete on-time or early).
3 Quality of work.
4 Quality of consultative advice provided on the project.
5 Professionalism and ability to manage personnel.
6 Close out project process (final product turnover; invoices; manuals or going
forward documentation, etc.)
7 Ability to verbally communicate and document information clearly and succinctly.
8 Abiltity to manage risks and unexpected project circumstances.
9 Ability to follow County policies, procedures, rules, regulations, etc.
10 Overall comfort level with hiring the company in the future (customer satisfaction).
TOTAL SCORE OF ALL ITEMS
Please FAX this completed survey to: By
#14-6190
RFP_CCNATemplate
37
Packet Page-580-
3/25/2014 16.A.16.
c
> )
'co-
w 46
❑ ei
a)
MO
•0 a
L
n.
U)
c 0 0 0 0 0 0 0 0 0 co
d cu O O O O O O O 0 0 0
E 0 0 0 0 0 0 0 0 0 0
C 0 0 0 0 0 0 0 0 0 0
C i , N M In CO I's CO O O N
li c
o
E a) Co. d' N CO CO N CO CO CO O p
IO7 T- 4 4 4 lf) O T U
a, co
>..
co cu T
a w
L
❑
L
c▪ts
E
L
o a)
Cl) E - a)
Y- = ID .E
U
c c
a)
5 N a) CO C •L co
0 CD co co C c L c > c
a Z ` _ O -._tD)' g•=7 C w cm = C U) C N f'
�! a' C U) a) _c LU f4 — t�
ffi N r e O (B C = p >, C E c O a c
C� CO O U 2 2 () u)) .> J ca
� ti 0 U) "a a) cn Q L cn
d G)
co N Q C7 a) > C U
`It< c e F- < -, U ct 0 2 0 ❑ U o 1-
Packet Page -581-