Agenda 03/11/2014 Item #16J33/11/201.4, ..16.J,3..
RIP bitba n
zxzcLrrm
fiat the Board of ComW Cotrisshasaaw pr+swme aeaspbow of the
Sbuirs Wke awarded FY 2013 COPS Bkbg PrWr grant
• To request approval fiom the Hoard of County Cananissiooers lo swept the
awarded Vuea-year Sam application under the COPS Hiring Prognsa�.
COQ ®I�ATiON: Mw COPS Mine Program p mvMw %dwd handing to Mrs aotry4wd law
enI of5oe:s or rehire deprties who have been Lind off or schednied for by -offm a result
of budget cuts.
There have been some modifications to the COPS Hiring Sudaimmes bmdudmg the eligr'br'lity
mguwamot that stated that all local, stile, and U bed law aaf spooies that have
pdmwBy law enfowement authority were eliga'bk to apply. CCSO applied amd got the aaaard for
the aaonot of 850Q M. The grant will allow CCSO to add four essuj►4eMel sriaol rwoom
ofim m In order to accept the award the gaaat iegoil a the s gnture from the was the Lw
hnfty neat Smantive and the Chairman of to Board of County Commission-- as the
Gova neat F.==d e.
EWALREAM The MOPS Wwft applicstion, reqnsvied. the
Fe&W finding FY2014- FY2017: $500,000
1=d match. reg1dmd FY14 -FY17-.
TOTAL grant~ 5822,060
The 25% local match will come fi!am Crime Provendoa Funds, Caofiscoed Tricot Foods, or other
CCSO Amdmg sources. The CCSO will need to provide 100% of the -■lanes and benefits for
the.fim law ewforcedrmt positions for a of 12- months in FY18.
To request appsovv from the Dosed of County Commissioners to
accept the awarded the COPS Hiring has[am
fi 00
Ambva >I wd4 Pieaaee Direelor
DATE: FeWaa y 21, 2014
/"1
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.1611613.
Item Summary: Recommendation to provide acceptance of the Sheriff "s Office awarded
FY2013-COPS Hiring Program grant.
Meeting Date: . 3/11/2014
Prepared By
Approved By
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/28/2014 3:27:30 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/28/2014 3:27:35 PM
Name: LehnhardPat
Title: Operations Coordinator, Office of Management & Budget
Date: 2/28/2014 3:50:22 PM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior, Grants Management Office
Date: 3/3/2014 9:51:40 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 3/3/2014 3:09:58 PM
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3/11/2014 16.J.3.
The U.S. Department of Justice, Office of Community Oriented Policing Services (COPS Office,
madqLgod Is pleased to announce that it is seeking applications for Rscal Year (FY)
2013 COPS Hiring Program (CHP). This program furthers the department's mission of advancing
public safety through community poking by addressing the department's goal of assisting state,
local, and tribal efforts to prevent or reduce crime and violence.
COPS FY2013 Application Guide:
COPS Hiring Program (CHP)
Eligibility
The FY2013 CHP grant program is an open solicitation. Ml'l"FRate, and tAWWW '"60cemerIt
vpndes that lov e-pemary law entmemenrauthOr It"re eligiMe to apply.
AN awards are su*-ct to the avallablety of appropriated funds and any modifications or additional
requirements that may be imposed by law.
Deadline
AN- comphoci applications mint be submitted by MW 22, 2013, at 7:59 PM, EDT
Completing an application under the CHP grant program is a two -step process. Applicants are first
mWired to register via tppMrapt;,p0lt and complete an SF -424, submitting it through the Grants.
gov website The SF424 is a goverranent -wide standard application for federal assistance. Once the
SF424 has been submitted via the COPS Office will send an Invitation e-mail to the
applicant with instruc ions on cornpleting the second part of the CHP apps cation proms through
the COPS Office Online Application System (see `Registration' and *How to Apply'). If you have not
renewed your COPS Office Account Access information, contact the COPS Office Response Center at
or 800.421.6770. An q*xotion 1s not considered submitted wrd!both of these
steps are compkied
Contact Information
For technical assistance with submitting the SF-4X call the Grants.gov Customer Service Hotline
at MWI I.4726, send questions via e-mall to ZWqWMrants4W or consult the Grants gov
Organization Registration User Guide at . For
programmatic assistance with the requirements of this program or with submitting the application
through the COPS Office Online Application System, please call the COPS Office Response Center at
800. 421.6770 or send questions via e-mail to
U.S. Department of Justice, Office of Community Oriented Policing Services
Joshua A. Ederheimer, Acting Director
�-.
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Mfr411119ftr"M
3/11/2014 16.J.3.
RAID 41I'mm atse
It Is strongly recommended that Applicants register Immediately on - - in addition,
aPPpnerts are strongly encorra9ad to complete the SF-424 and Section 1 an Grants.gov, as quiddy
as possible. Any delays in registering with Grants gov or submitting the SF-424 may result in Insufficient
I ime for processing your application through Grants goo or the COPS Office Online Application System.
Once you have registered and submitted your SF-424 through bptpyg f4p�, you will receive an
e-mail within one business day with instructions for completing the second part of the CHP application
process„ which is the COPS Application Attachment to the W-424 through the COPS Office amine
Application System.
For technical assistance with submitting the SF.424, can Grarrts.gov Customer Service Hotime at
8W.S1 BA726, e-mail or consult the C Qov Organization Registration User
Guide at ' . See `How to Apply' in this guide for more
Information.
For technical assistance with subs ttirg the online application via the COPS website, pease cap
800 421.6770 or send questions via e-mail to See "How to ApWin this guide
for more infcrnration.
DEADLINE: APPLICATION
Aitcompka d'7lp Wtraftmustibesobmittadby Mary' -22; 2o13, at I:sg pK Wr. Please see allm to
Apply "for more Information.
App kwons1wthis program: nwst be-submitted m. two parts First, applicants must apply online via .
1pOet to complete the SF-424. Applicants will then be directed to the COPS Office website
to compkte the second part of the application by May 22, 2013, at 7: S1 PM ITT.
ELIGIBILITY REQUIREMENTS
The CHP grant program Is an open solicitation. AN local, state, and tribal law enforcement agencies that
have primary law enforcement authority are eligible to apply. An agency with primary law enforcement
authority Is defined as the first responder to caps for service for AN types of criminal Incidents within the
}udsdtction served Please note that CHP applicants must have a police department that is operational
as of May 22, 2013, which Is the close of this application, or receive services through a new or misting
contract for law enforcement services. If funds under this program are to be used as part of a written
contracting agmement for law enforcement services (e g., a town which contracts with a neighboring
sheriff's departmeritto receive services}, the agency wishing to receive law enforcement services must
be the legal applicant In this application (although we will ask you to supply some information about
the contract service provider in Section 7 of this application).
For additional kfexmation, please contact your COPS Grant Program Specialist by calling the CAPS
Office Response Center at 8001121.6770
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`5�' t rig �r US. DEPAICrM1:NT of Ju rlLt
' OFFICk OF COMJ61UNITY 0RIF.NTI.0 I'GLICING SERY1CtS
145 N Sm-et. N.F. LX-'.irNnpton. IC 20530
October 1. 2013
Sheriff Kevin Rambm-k
Colter County ShcnM- Department
3319 Tontanni TriA Fest
Building F
Napic., ri. 34112
Sheri IT Kevin Rambost
Collier County SlicitrN Dgmrtmeni
3319 Tontirmt'fraa i- >t t
Noples. Fl. 34112
Subject COPS hiring Prog!am 6rnnlF 2013ULWX0047
ORIN F1.01100
Dent Sbcriff Rombosk and FherifrRambosk
CongranalatmM>` on your agancy'c award for 4 office positions) and SSt10,000.00 is federal foods over" threa -year
grant period under the 2013 COPS IWins Program (CHP) The local cash match re4uired for this award will be
S327,06000 Your agency may use CHP grout funding to hire new officers or rehire officers who have been laid off. or
are octieduled to be laid off an a specific future date, as a result of local budget cats. on or after the official grant award start
date. Plea>e We that any chooses to the awarded hiring categories require an official review nod approval b% the COPS
Office
A list of conditions Asl apply to your grant is included on yarn grant Award Document and Award Aocominit Suppkmcnt.
if opplieadlc. A Irm!kd number of agonies maybe subject to an Additional Award Notification as a result of on ongoing
reded civil rgW investisalwn or other grad review or audit of your agency by dw Department of Jesoee. If opphcable to
you agency. the Additional Award Notification is included N the and of this fetter and is incorporated by reference as part of
this letter In addition, a limited number of agencies maybe object to Special Conditions as a result of high risk designation die
otter unique circumstances. If applicable to your agency, time Special Candilmas will be found in an Award Doinmi u
Supplemed in your award pwkogc. You should read aad'familieriae yourself with these conditions. To alfieially aecWt
your trasst, the sward dootmeat must be signed electronically via the Aeeonat Access link in the COPS website at
www cope.asdej.`ov within 96 days from Out date of" letter.
'rho official start of ytwr grant Is September 1, 2013 Tlierofore. you can be reimbursed for allowable and approved
expenditures made on or after this date. Pleme carefully review the Financial Clearance Memorandum (FCM) included in
our award pwJmgc to determine your approved budget, a: some of your requested items may not have ban approved by the
COPS Office during the bmdga review process, and grad fends may only be used for approved item. The FCM will specify
the final award amount, and will also identify nay disallowed cads.
Suppfamedal online award information for 2013 COPS CUP grantees can be found at
yin_ 1/ www. cc .,s,us^�1,liYG?'faull�a.s'Ic;n 1af Z. We strongly encourage you to visit this sits immediately to access a variety
of important and helpful documents that will aunt you with the implementation of your grant indial ft &&2013 CHP Orom
Owner's Manual, which specifies the programmatic and financial terms, condition. and requirements; of your great. In addition.
the above webarte link includes the forms and rnstrueltons necessary to begin drawing down funds for your grant Please print
out a copy of your application and maintain it with your great file records.
Once main. congratnlebons on )our CUP award. if you have any questioas about your grant, please do not hesitate to all
your Grant Program Specialist through the COPS Office Response Ceder at 1.800.421.6770,
Sincerel�y. // �(�j
Joshua A. hiltrheimer
Acting Director
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
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U.S. DEPARTmEwr OF JUSitCE 1111111111111110, Agolk
•_; OFFICE Of +COMMUNI•rY ORIl:NT1.12 POLICING SEItVICFs
145 N Strcct, N. F— Washington. DC 20530
MeasaraadYal
COPS Hiring Program - (CHP)
To: Shuntf Kevin Rantbosk
Collier County Sheriffs Department
Re: COPS Hume, Program Financial Cieaawce Memo
A financ•31 analysis of budgeted emu has been completed Cents under this award appear mai.oaabie, allowable.
and consistent with existing guidelines. Fxceptwns IAdlustacrsts we noted below
ORI #: FLO1100
Total Officers Awarded: 4
Grant*: 2013ULVM0047
Officer Costs:
Project Costs Per Officer:
Year I — Approved Casu Per
Estry-lerN Of car
Vear 2 — Approved Casts Per
Entry-level Officer
Year 3 — Approved Cosu Per
Estry4evat Officer
Awe Salary faterwtal at•
541,64S.06 j $41'"S.00
541,645.00
Fringe Dements
sa"6111.00 i s2fiA".00
$26,/60.00
Social seemly
S.,Jili 0 s2,5112.00
S2.9209
Medicare
SAO s604.00
5604Ao
Health laserance
MANX 513.900.00
S13.9m.00 i
Life Insurance
SII2.00 511200
5112.00
Vacates"
MAO $0.00
$0.00
Sick Leave
$0.00 $0.00
$0.00
Reliremeal
57,935.00 $7.933.00
:7.938.00
Worker's Compensation
51,724.00 S1.724.00
111.724.00
Unemployment Inswaace
$0.00 $0,00
1011-9
Other Casts
soma soup
to Do
iotat For Year:
56s.303.00
Mims."
S66,305,00
Officer Costs:
Project Costs Per Officer:
Gmad Total Project Costs:
Salaries and Fringe Benefits $205,515.00
Salaries and Fringe Benefits: 5822,060.00
Federal Sham: 5125,000.00
Federal Share: 5500,000,00
Applicant Share S801S1S.08
A- •pbciml Share. S322,11166.00
Waiver Granted: No
Bud>zet Cleared Date: 09/12t2013
A 0nancial analysis of budget ,oafs has been eempfalad, and this Financial Clearance Memorandum (FCM) rsl ocb the amount of federal finds
awarded to your agency for officer selenes and approved benefits. Please note OW the salary, and bot oM costs requested In your original opplicaflon
may have been updated or corrected from the anginal version submitted to COPS. You should caretutly review your FCM, Tha FCM conta'ns the final
officer salary and fringe benefit categories and amain for Much your agency was approved. You w.11 note Ilud some coats may have been adjusted
or removed. Your agency may only be reimbursed for the approved cost categodes Utat are documented wilitkl the FCM.
The COPS Office requ.res that the officers) deployed Into the School Resource Officer posileon(s) spend a minimum of 75 percent of their time in
and around primary and/or secondary schools• worlang on youth - related activities An agency that is awarded CHP funding for officer(s) to be
deployed as School Re ource Officer(s) is required t, submit a Memorandum of Underatandmir to the COPS Office prior to drawdown of CHP
grant funds.
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
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U.S. DEPAxrhtENT OF JUSTICE
OFFICE OF COMMUNITY ORIENTU) POLICING Si.RVICES
145 N Strcet, N.E.. Washingum. DC 20540
Grants Administration Division
COPS Hiring Program
Treasury Account Symbol (TAS) 15X0406
Grant #: 2013ULWX0047
ORI #: r1.01100
Applicant Organization's Legal Nuate: Collier Coaaty SWIM Department
DUNS #. 1972175260000
Law Enforcement Executive: Sheriff Kevin Rombosk
Address: 3319 Tamrami Trail Cast
Address 2:
City, Sate and Zip Code: Naples. FL 34112
Telephone: 239- 252.9203
Fax- 239 - 793-9333
Government Executive: Sheriff Kevin Rembak
Address: 3319 Tamranti Trial rest
Address 2: Butt F
City, State and Zip Code. Naples. FL 34112
Award Start Date: 09101 /2013
Fail Time Officers Funded: 4
New Hires: 4
Rehires- Previously Laid Off.- 0
Award Amount: SS00,000.00
'.,,%.
Joshua A. Ederheimer
Among Dircotor
Telephone: 239 - 252 -9203
Fax: 239- 793 -9333
Award End Date: 0x/31/2016
Rehires - Scheduled for Lay -Off, 0
09/1212013
Date
3/11/2014 16.J.3.
By signing this Award Document. the grantoc agms to abide by ail FY 2013 COPS Hiring Program - (CHP) grant teens and conditions
and, if sppliceblc. the Special Award Coaditioas and/or High Risk Caodltions in the Award Docunreat Supplement.
False statements or claims maCc in ooameeuom with COPS grants my result in fines. imprisoameat. debarment from parhetpating in
federal grams or coatraW. ",or my remedy mwllmble k tew to the Federal OoWnMWL
ADVANCING PUBLIC SAFETY THROUGH COMMUNITY POLICING
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3/11/2014 16.J.3.
U. S. Departtaent of Justice
Qaice of Community Oriented Policing Services
2013 COPS Hiring Program Crmt Tome and Conditions
4signi ng the Aw:ml Dowment to accept this COPS Hi ring program (CHIP) pant, tee room apao 10 abide by the following grant loans and conditions:
I. GnW Owner's MaavaL The grmw agrees to comply with the terms and conditions in the 2013 COPS Hiring Program Grant Owns's Manual,- COPS statute (42
U.S.0 g. 3796dd. n icq.); 28 C. F R. Part 66 or 28 C.F.R. Pats 70 as applicable (governing administrative requimn'Am for graph and caopentive ogredasnts); 2 C. F.R.
Part 22% (E)MB Ca rcut+r A -8'). 2 C.F.R. Part 220 (OMB Circular A -20 2 C F.R. Part 230 (OMB Circular A -122), and 48 C.F.R. Pan 31.000 at seq. (FAR 31.2) as
appl•: able (govectuur rnu pnneaphnr OMB Circular A-133 (governing audits); Ygwcscutauons etude in the CHP grant application: and all cow applicable program
regvmemcma, laws, uudxst, reltulatioua, or circulars
2. Aasuranees and Cortiecarto Ill. The gemce acknowledges its agmceint to Comply with the Assuan em and Cartificalions ram that wine signed as part of its
CHP application.
3. Allowable Costs. 11re fundnyz under tits project "for the paymat31 of approved fW"Mt entry-level salon and fringe batteries over th ree years (fora total 01736
most' i, of fundin.,). up to a maxmm federal share o!' S 125.000 per officer position 'or carver law onforcemew officer positatts hired anWor rehired on or afla the
official game aw ird start date. Any s lary evil feast beetelit costs lusher than entry-laved that Your agency pays a CHP- fwadod officer must be paid with local funds.
Your agency is required louse CHP grant lands for the specific bring categories vwnded, Fuadung under this program may be used for the following cstogories:
a. Hiring new orris -ens, which incl des filling existing officer vacancies dot art no longer fimuded in your agaucyrs budget;
b. Ref ring of mers laid oil' by airylumilic on u a result of, taro. local, or Baeea of Indian Affairs (BIA) budgat cuW asedlor
C. Reh ' nng offices who were, at the time of gnat apphcadoo, sehedaled io be had off (by yourivensdictioa) oo a gpecific Gaure dew as a moult of state, hoceL or BIA
budget cuts.
I f year ngtacy'• local insect conditions have changed and your agency needs to change one or more of the funded hiring categories. your agents y should request a post.
award gram modification and receive prior approval before spelling CHP funding under the new category
71= Financial Ciotnncc Mcarorandwst (FCM), included in your award package, specifics the amoum of CHP funds awarded to your agency. You shmdd carefully
review your FCM, whrch contains the tinal officer salary and fringe benefit comp ea and amorous for which your agency was approved. Pinto two that the salary
and frmgc benefit costs rcwo led in yaw CHP application may have hart adjusted or removed. Yore apney may only be mimb rsod for law approved toil categories
that are docwnente -4 within the FCM. up to the amounts apecifw d m the FCM. Your agency my ON use CHP roads for any costs that we not Identified as
agawaWe In test Fhtmadel Clearance Maauorandesta.
,D;ly actual allowable costs incurred during the grant :win period will be eligible for reimbnsentent and drawdowa If your agency experiences any Coal savings over
( nurse of the Frsuu (Gtr example, your state apply shoo overestimated tee total entry level of icersaiary and fringe benefits package). your agency may no use Hutt
t�; funxdirtg to eatiend the feeugth of therraat btyoard 36 mnonths. Any finds tenamng otter your agency has drawn down for the cores of approved salaries and
ix`ncf31t eracclried for each awarded peattron during tlhe 3b�amub finduhg period vviU be dooWhp led during the closeout puoceas, and should not be sport by your
Agency.
4.Lgf;ldJMM. Grmaees an required to contribute a local maters of at Inn 23 percatut towards the total cost of the approved grant project, anim waived in writing
by the COPS Office. The lope match mat be a cash mater firm funds not previously budgeeed for law enforcement purposes and must be pad during the grant award
period. The local match contribution treat he mode anon increasing basis during asch year of the elate -year grant period, with the federal shoe decreasing
accordingly.
5. Sumkmendnff-Ndk%MRUMUSL reallocated to other Slate, �• or BIA funds budgeted to pay forsworn officer posiucco irrespective of tie receipt of CHP gram funds may not be
Purposes or refiarded as a result of a CHP grain being arwrdtd. Nom - talent finds rest remain available for and devoted to that
finds supplementing those non- federa I Ihads. Funding awarded cannot be obligated vn it after the putnnot with CHP
gnNt award start date. This meal dot CHP finds eateat be applied
to any agency oast or obligation incurred prior to the award start date In 110311011. your agahcy must take active and timely steps pueuon to as standard procodura to
f illy fond law eafaxcemew costs already budgeted as well as fill all locailydaded vatsocrcs mulling from at entam
during the life of the gran.
6. $g(lliflUML At Ile time: of gran application, your agency committed to retaining all sworn officer positions awarded nailer time CHP gran with state sNNor local
finds for a minimum of Manuel followme; the conclusion of 36 minds of federal boding for each position, over and above the number of locally -boded sworn
officer positions that would have existed in the absence of the gent. Your agency cannot atitfy the retention m4vim mt by using CHIP-!need positions to fill
locally- foaled vacsneies resulting from attrition.
7. Your agency may regaen an extension of the gent award period to receive additional urea to i
nnplematn your grave program. Such epctersirnhs do not
provide additional funding. Grants may be extended a maximum of 36 months beyond the ruNel award expiration dale. Any request for an extension beyond 36
months will be evaluated on a case -bY -case basis. Only those grantees that can provide a restauble juatifeatnon for delays will be granted no -cost extensions,
Reasonable justifications may include difficulties in filling COPS -faded positrons, officer turnover or other circumstances that intemrpt the 36 -month grant funding
period An extension allows your agency to compattsato f r such delays by pmvudmg additional time to complek the full 36 macros of funding for each position
awarded. Extension requests must be received prior to the rid slate of the award.
S. Modificsfions. During die CHP grant award period, it may become nevessary for an agency to modify its CHP pant award doe to changes in an agency's finial or
law enfonccmeK sitoNion. Modification rogocsts slasld be nbautted to the COPS Office when an agency determines that it will nod to shift otrcer pociu0ns
awarded in one hieing category into a different . :snng category, rc&ce the total number of positrons awarded, shift finds aaoag beuuefit extagonea. aadla reduce the
entry-level salary and fringe benefit amounts. For example, an agency nay have been a warded CHP grant funding for on new, additional full -ome sworn ofroer
;ition& btu due to scree fiscal disimoe-wtmtaams, the agency detenm le; it i% ansble to sustain all in positions and must reduce its mil" to five full -time
tfons; Oren agency mey have been awarded CHP grant boding tar two New, additional s wont officer positions. but due to fiscal distraw casimmu the agave
rrteds to cheap the hiring category from t:ee new hire category to the rehire category for ofraons laid otror scbeduded for lay -offon a specific future dsx poi.
Page 1 of 4
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U. S. Departnziu or,)tastice
Offltx of Cotstarumty Oriented Policing Services
2013 COPS Hking Program Grant Terms and Conditions
Ql.,ippnvftd awtitut Grant modifications under CHIP aR ewiustod on a arc- ley-canc basic. The COPS Ofl"ux will only crossMa a modification tartest afkr an agency mates budget andkir personnel decisions. An agency taay impiement the modified grant award following written approval from the co PS Office Please be
swov that the COPS Office will not approve any modification felines! that re.ulh bi on incase of federal farda.
9. Evaluations, The COPS Office may conduct monitoring or sponsor anuemmi evaluations of the COPS Hiring Program. The grantee agrees to cooperate with the
rmtmor t and cvahiaton.
10. Rustifts, To moist the COPS Office in the monitoring of your awned. yti ur ageaey will be responsible for submitting gtiastaiy ptogfeunnoie progress reps, and
quarterly Federal Financial Reports Ming Standard Fors 425 (SF -425).
11. FIdffxlICIv@AhdftjM Asa condition of receipt of federal finencid assishm m you se mwiedge and agree that you will not (and will retinue any
snlbgrem —, cootraetors, sommms. tramicirces, and assigoces not to), on the gtoaid of race. color. migiaa, national onsin (which inclotin providing liorited- English
proficient persons moms gfbl memo M your programs), same, diaahility err age, unlawfully cxchndc any pixccm fran
partkipatinn in, deny rho benefits of: or
employment to any pasoik or subject may person b disc iminstion in connection with any programs or activities funded in whole or in pan with federal hinds. These
civil rights fcquirstneab ate found in the non-discrimination provisions of Tile VI of the civil Rights Act of 1964. as amended (42 U.S.G. § 2000d)r.. the Omnibus
Crime Control and Safe Seats Aix of 1968, as amended (42 U.S.C. § 37894); Section 304 of the Rehabilitation Ad of 1973, as amended (29 U.S.C. f 794); the Age
Discrimination Act of 1973 (42 U.S.C.16101. at aeq.); Title iX of die Education Amendments of 1972. as amended (20 U.S.C. 1681 at seq.); and the corresponding
DOJ r guiotioits implementing those stances at 26 C.F.R. Par 42 (subparts C. D. Is, G. and p. You also same to ciooipiy with Executive Order 13279 Equal Treatment
for Foah -Based Organba lie s and its implementing repilelion at 29 C. F.R Part 38, which require equal treatment of rdigium osganiratims in the funding process
and lion - discrimination of bonweficiona by Faith -Based Oryanizapow on the basis of belief or ant- belief.
12. All nxipici of funding form the COPS Office mast with the federal
devekgnn.w and iagikmu tation of an F.gwi Empoymant Opportunity Plan (28 C.F.R. Part 42 subpart E), �tY � ��� to the
13. Federal low requites that law aforcensom agencies receiving federal finding From die COPS office anus! be monitored to atsm+e
compimnce with their gran condition; and other applicable statutory regulations. The COPS Office is shoo interested in tracking the progress *four piplism- and Urn
advancement of community policing Both aspects of grant implaneniatior— compliance and pnogmimsetic benefits —are part of the momtming process coordinated
by the U.S. Dapartment of watice. Gnvit mankm ing activities conducted by the COPS Office include site visits. oilier -based arm reviews. alleged rhos oomplisncc
reviews, fmurnaal and programmatic misomag. and audit tesolution. As a CHP grmlee% you agree to cooperate with and rmpond to any requests for information
pertaining to your pant.
l4-&Rdff=KEWNkL The grantee agrees to compimse ar d keep on file. as appropriate, a Sam= of Citixauhip and hmmgnntion services F.m byn m
� Ijbshty Vesificatim Fortin (F9). This form is to be wed by rwtdi n of fedwal foods b verify tint pexsots are digihk to work in the United Suntan
1 S. Comwuolty Pdleisa. Cnamamity pdfctmg sebvities to be imumsed or enhanced by your agency were identified and described in your CHP grant application.
Your apaucy dovebpod a community policing picot rbr the CHP grant with specific referes b a crime ordwardw probk= and the followrog dements of community
polking a) probers solving —yam agency's plan to assn and t , in 'to the problem kkoli fled; b) community partnerships and support. including reLted
govwn nmwl sad community initiatives dot compliment your agoaay's proposed use of CHP fundiup and c) orlpminationw twwfotmtatimr —bow your agency will
use the finds b nsim tx iu mission to co m vMty policing or enhaaee ids hrmtvmmmtl in nd cemmitiaent b community policing..
The COPS Offax defiioai community policing n s philosophy that promotes oigwrAmtiomi santgias, which slipped the systematic use of paAtiaships and problem.
solving tcdatigwc, to proa dvdy address ft' e 'ieft tiasdiliono tot give rise to public safety issues much as urine, social disorder, and few of crime. CHP grants
uauat be used to initiate or enlonce community policing activities. All newly hired, mtditioaal or rehired officers (or an expel number of redeployed votermt offtcets)
funded under CHP men implement yew agency's approved commumity policing plan. which you described in
your pan application.
1.6. --SATI The COPS Office win re
(CP -SAT) twice within Me grant period. at the and u Your •g�Y to complete Cotrunimily policing Self Aainrthmt Tool
beginning again towads the end of your paid period.
IT Gtuntecs the pmvfdc law erifotcwent services to another
trader this gmnt do no service the other juriadictiou, but Will Jurisdiction tit chm a y benefit f must tmitme that officers funded
only to involved in aetivitieat e>r perform services that dmcciasivdy benefit the graritee'sown jurisdiction.
I a. EkkAwmm Fake statements or clams made in connection with COPS grants may result is fines, imprhoament, or dabarnent from participating in federal
pants or co aua M. adios any ether remedy available by law.
19. Addttiau! Risb -RWc Grantee Ressulmmants. -Me recipiem agrees b tnrnply with an additional
performance period if the awarding agency detemtines that the rec' " Y rcrts 66 and that rosy be imposed duiitig the grail
iptent ism high -risk grantee (28 C.F.R. Parts 66 and 701
20.
The Office of Maogemextt and Budget requires federal agencies to include the Following standard award tam in all greys and cooperative agreements made on or
after October 1, 2010:
A. Rogerirmauf forS01— for Award Managestimi (SAM) RUbs, m
Unless you one exernpted from this requirement miler 2 CIF L Part 25. 110, you, as the tacipient natal maintain the currency of your in fotaation in the SAM until you
submit the final financial teportrequimd carder this award or receive the final payment. whichever is titer. This requites flat you review and update the Ird4r unlion at
# ` yt aimtolly after ate initial registration. and mots frequently if required by changes in your infminatioi or another award term.
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3/11/2014 16.J.3.
u. s. Dep nnott orJustux
00ce of Cbwmu W Orimied lWicfnlq &P-wca
7013 COPS Hiriatg Program Grant Teresa and Conditions
e" Iremeat far Dave UxbvrrrdA %mbarrngSyslrm(l -W)AAsobern
as we audtor.red to melee subowards under this amnmd. You
I . Mad notify potential subreeipient< that to eabty (sere iWitalion in paragrapb C of thin maid tents) may rem a subawod from you airless the entity bar
pnwWcd us DUNS number to you.
2. May not umic a subaward to an crafty htaaI I the army him provided its DUNS numbs to you
C DF&Inonr
Forpurtancs orthis awed team:
1. Svsrem far Mavrrd MaxWem - r (TAU) meats die faic ral ropetitmy into idoch an mt,ty trust pomde hnfotmation required for ale conduct orliminess so a
recipront. Adiblonal infmmitivin abort regrstration procadom any be Wand at On SAM lascram ate at www upnth.xox•
2. tkuo Unhrrsof Numbering SVsmm (DUNS) maidw means the erase -or thmept -digit numbs established and anigned'oy Dun and BradstheII4 Inc (D&S) to
muqucly identify httsiness comics. A DUNS ti tuber may be obtained Isom D" by telephone (currently 866.70557 11) or the Internet at
IUSe... Jj v.d py c.ebturm.
3. trdirr, ac It is teed in dr c awosd mxm, means all of tie folk*Ang, as defined at 2 CAL Part 2S, subpart C-
o. A govenmrcmol orrinizaaroe, which is axynn, kwal government, or Indian Tribe;
b. A loreigr public entity;
e. A domestic or foreign nonlrofit organization.
d. A dnarcsthc or foreign for -pnffuoegannutien; nod
e A federal mgwx: y. but only as a suhrecipient under an award or subaward to a ton- federal sooty.
a Whawan t
a. Thin lena mama a kq ai itsbument b provide support for the pirf rmacee of any portion of the &AWMaat ve pajatct or program for when you
neaaved this award rand tat you as the recipient award to an elgt" subreciprrnt.
Is. The tram does not include your procuernent of property told services needed to on" out tic pout or program (for futlrer eaplanatioa, see Sec.
_.. _ .210 of the anaehment to OMB OmWar A -133, 'Audits of States, local CiawAunem. ant Nan.Profit Otganazabotsc ")
c A subm and any be provided through any legal agreement. rorhtdmg an mgueemem that you corker a common.
S. Smbndprw anmm an enmity Ymt.
a. Receives a subaward from you under this award; and
IL Is accountable to you for the on of the fedora I funds provided by the imbinvatd.
Ct Remortlaa Subaward mod E:eeuNve Cohraenaadidm. The Office. of Manegernom and Badges tapu a federal agemes to inchedo the b1l9wmg stsrdard award
.'n 14911 grapes and aroperabvt agreemm�ms brie on or ails October 1.2010:
a itdper rag ofJfrsFfier smbmmt girds.
t. AAW c,*1fty Unless you ate cacuipt es provided to pasmgraph d of this award trim. yes mast report each atim that obligates 525.006 or.more in federal funds
@:at do w not iodudc Retxhvrry finch (as defined to section 1512(a)(2) of rte American Recovery and Reinrahrteo Ad of 2009, Pub. L 111- 5) for a suboward to
an entity (see definitions in'paragraph c. of dns award term
2. Ware and mutant to report.
i. You most upon each obligating action described in paragraph &I. of" award term to u % w f; ta.:e v_
ice. For suubovi rd information, import w IMa than the end of the month following the inohalh in whmb the obliptioa was amide. (has• maniple, if tin obligation was
toode on November 7.2010. the obligatum most be reported by no later than December 31, 2010.)
3. 1i7ist m rrpdarr. You must report ate infomntion about each obligating aretim that the aahbnais9wm ashhreboma pasha et K « v , r:.:ov specify.
b. Amon erg raW Clswpimmolver of AwWemr irxwea rx
1. Appscabibry and Aof ro report. You said report total campemabmt for each or your five most highly compaantod caatmvasn fordo preceding completed real
Year, if
i. the total k laral funding authorized to dNe ender this award is t2SAW or mom
ii. in the preceding r6cal year, you t n- vied --
(A) 80 percent or more of your annual grow reverses from federal procurement couttacts (and wbcoaeraots) and federal financial assistemca subject to the
Transparency Act, as defined at 2 C.F.R. Pan 170.320 (and sobawardiX and
(B) S2S.000.000 or more in annual gross tevaaus from fcdcral procoromam exmtasdts (and subcontracts) mad federal f rota m I assisteho o subject to the
Transparency Act, as defined at 2 C.F R. Port 170.320 (mid sula wards); end
fu. The public does out have access to mfarmataon about tine con ensita n of the execiatives through periodic reports filed under section 13(a) or 15(d) of to
Securities Exchange Act of 1934 (15 U.S.0 7W4 78o(d)) or section 6104 oftlae loamel Revenue Code of 1986. (To determine if the public has access to
Use aoatpemslwa talbrinabon. am The U.S. Security and Exchange Cammasiom total COmpdWtiOn ftlmp rot awes. sc.c. s�y: i�9s`5��� -:, st�1.m.)
2, itliery and arias 10 reptat. You must report execldfve bW eompermatan acmenbed in paragraph b.l of dds sward term:
f. As part of yaw Mnstnttaanpmfile atw�W.serisvv.
a By the end of ate Inon:h foUowrng the Meath in witch this award is made. and tanaually themiter
.. lerarafaag $raw C&W—Sagaff grsmbrtaahwow Batrad k—
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3/11/2014 16.J.3.
U. S. Departelettt orJtMicc
Qffiee of Co mmmity Oriented Policing Semcea
' A/rytliutrdrillty and rvliat la report. Unless 2013 COPS HMtg P�nt� Gtrnitet Torsos and Condkieno
'
report the nerves and foal you are exotript as pmtridcd is paragraph d. of this award torsi, for each fast- tier subracipiant under !Iris award, you shall
compensation of each of the aabnripiaot's five most W9 WY tomponsm ed executives for the subrocipiaa'a praco g eoaplctvd fiscal
year, it-
i. in plc subrscipiont's preceding fiscal year, the sabrecipient received —
(A) 80 patentor sore of your arewal gross revenues rnxn redaal procurement codnets (and subcownts) sad federal f nsincial utisance suNect to the
TrmKparatcy Act, as defined at 2 C.F.R. Part 170320 (and subawards); and
(B) 525,000,000 or more in annual gross revenues from federal procurement contracts (std subcontract s) ad federal rum miai amnstur= subject to the
Transparency Act, as defined at 2 C.F.R. Past 170.320 (and subawardek and
it. The public does "hove access to infmtration about the omaponswast orthe executives through periodic nlpolls I'lled under Securitics Excheop Aux of 1934 (1 S U.S.C. 78m(a). 78o(d)) or section 6104 of the Internal 1of 986.. (To dctamioc if Ow the 13(a)or 1 S as c the
public has farces 10
the compensation inhonendion, ace the U.S. Security sad Exclsmp Commission total compensation tilinp at www.=e.govJanswen(esee llill�.)
2. Wbrre and »lien to ►rpan You must report subnecipiaut mxesutive NOW emnpasation daeNbod in paragrsplt e.1. of this award tam:
i. To the rercipient.
ii. By the end of char month following the month during which you oaks the subawatd. For cxampk. if a subawatd is obilgatod on say date during the mantle of
October of a given year (i.e.. between October 1 and 31 X you must report any required compensation information of the sabrecipient by November 30 of tens
Yom•
d 8xe pslwrr
If, in the previous tax Yea', Yea lad gran iaeoree. from a8 soraees. under MOM you are exempt from the regairernerrta to spent:
i. Subawans, and
ii. The l tall compensation of the five most highly compensated encoltWo of arty submaipicK
a DldhNlimwc For perpaa or WE award tens:
L Eitlfty moans ail of 9W following, as defined in 2 C.F.R. Pat 25:
i. A go—num al organization, which is a stale. local government, or Indian Tribe;
ii. A R"Sn public entity,
iii. A domestic or foreign non -profit organization;
iv. A domestic or foreign for merit orpnizsion;
v. A federal agency. but only as a subtecipiem under an was or subaward m a ssoa- federal entity.
"I. Ewmfh�e rancour officers, mrnligisg 11111 , em any other employee in marispisteot positions.
3. Subanard:
i. This tam moles s legal imtramew to provide mgvwt far to perawonwo of any portion of the sabatantive projector program for which yea received this
award said title you as the recipiaa award to as digrble sabiecipratt
ii. Tbc tam does not include your pummn sot of property sad mirrors seeded b eery cot the project or program (for firfhrr esephotiwt, sae See .210 of
1110 edtecfrnteed b OMB Cimadar M t 33. "Andk of States, Lord Croveras>aits, sad Nos -profit Or»oirationsll . —
iii. A stubawsed my he provided tMotigh any legal agredsant, including an agtmntoit that You or a sub ecipieot considers a omarect.
4. Ssbreetpknt mass an entity, !bat;
I. Receiver a sakewand from yma (Ole recipient) ender two award, and
ii. Is aocoaedabk W you for the use of fie feefasl fads provided by die sabawerd.
5. Total aoarpaamtiar means the cub and neaceah dollar value arced by fee es Kvdve during the twnOW's or subroci*M's pnoodiag feral yasr and isduies
the following (for mine tsloematioa no 17 CF.R. Part 229.402(e)(2))-
i. Salary and bows.
ii. 410w►dr of stack seat g9dotet, andsiocE appradatiorr ri A*. Use the efAW atnom t n000gtwzed for financial sfatooenl reporting parpons With toped to the
fecal year in aamdsacc with the Statemait of Fumaoraal Aeoousung Standards; No. 123 (Revised 2004) (FAS 123R). Shared Bated Payments.
iii. 6arnlggsfor serviaa minder won- etfmfq Jncentfvr pans. Tks door rot ischide grail life, health, bu$Pddization or Madlial reimbuaaotnt plans that do not
discriminate in favor Of executives, and are available generally to all salaried anpkryees
iv. Chogle in poaxhw %slew. Mw is the dartge in presetrt rake of ddned benefit and wisarW pension plaas.
v. Abort -a w*d emrwkp on dtbrrd esop ns Won elan is oof mm-qu f(Jted
A. Oder compensation, if the aggrepte value of ail such other compesation (erg. sevemwe. tm W=tion pynm . value of life insurance paid on behalf of the
employee, pa quisiles or properly) for flu executive exceeds S I o 000.
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3/11/2014 16.J.3.
Award Document Supplement
2013 COPS Hiring Program (CHP)
By signing the Award Document to accept this COPS Hiring Program (CHP) grant, the grantee agrees to
abide by the following Special Award Conditions and/or High Risk Conditions:
Special Award Conditions
Advancine Department of Justice Priority Crime Probiem Awards
Your agency has been selected for a COPS Hiring Program (CHP) grant to address a particular
Department of Justice priority crime problem, based specifically on your CHP grant
application's community policing plan to improve your agency's public safety response to the
critical issues of school based policing through School Resource Officers (SRO), Gun Violence
or Homicide Reduction.
Please be advised that, in accepting this grant, your agency is agreeing to this Special Condition
to its CHP grant award that requires your agency's COPS - funded officers (or an equivalent
number of locally- funded officers) to initiate or enhance your agency's community policing plan
to address one of the priority crime problem identified above. By signing the 2013 CHP grant
award, your agency understands and agrees to the following:
■ Your agency will implement the one specific communi ty policing plan identified in
your
CHP paw application;
■ Your agency will address its specific priority crime problem throughout the entire CHp
grant period;
■ Your agency will implement any organizational changes identified in its CHP grant
application in Section 6B, Questions 13 and 14;
• Your agency will cooperate with any grant monitoring by the COPS Office to ensure that
it is initiating or enhancing its community policing efforts to address its priority crime
problem, which may include your agency having to respond to additional or modified
reporting requirements.
Memorandum of Understandin RM&ement
(SchooI Resource Officers Problem Area Oniv)
Grantees using CHP funding to hire and/or deploy School Resource Officers into schools must submit a
signed Memorandum of Understanding (MOU) between the law enforcement agency and the school
Partner(s) to the COPS Office before obligating or drawing down funds under this award.
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