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Agenda 03/11/2014 Item #16E2n EXECUTIVE SUMMARY Recommendation to accept reports and ratify staff - approved change orders and changes to work orders. OBJECTIVE: To provide the Board with visibility of administrative change orders and changes to work orders and promote accountability in the use of staff authority. CONSIDERATIONS: In accordance with the Purchasing Ordinance 2013 -69, approved by the Board on December 10, 2013 as agenda item 17.J, staff reports administrative changes to Board - approved contracts of not greater than 10 percent of the current Board approved amount, changes to Work Orders issued under CCNA Contracts that are less than or equal to $200,000, and changes to work orders for all other contracts that are not greater than 10 percent of the current Board approved amount. The attached monthly reports of Administrative Change Orders and Administrative Changes to Work Orders cover the period of January 16, 2014 to February 13, 2014. FISCAL IMPACT: The net total for 2 changes to contracts is 279.25. The net total for 4 changes to work orders is $2,548. 19. LEGAL CONSIDERATIONS: This item raises no legal issues and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: That the Board of County Commissioners accepts the Administrative Change Orders Report and Administrative Changes to Work Orders Report and rates the listed change orders and changes to work orders. PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department Packet Page -912- 3/11/2014 16.E.2. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.2. Item Summary: Recommendation to accept reports and ratify staff - approved change orders and changes to work orders. Meeting Date: 3/11/2014 Prepared By Name: DeLeonDiana Title: Contracts Technician, Purchasing & General Services 2/19/2014 11:58:30 AM Submitted by Title: Contracts Technician, Purchasing & General Services Name: DeLeonDiana r� 2/19/2014 11:58:31 AM Approved By Name: DeLeonDiana Title: Contracts Technician, Purchasing & General Services Date: 2/19/2014 2:28:44 PM Name: MarkiewiczJoanne Title: Manager - Procurement, Purchasing & General Services Date: 2/20/2014 7:24:41 AM Name: pochopinpat Title: Administrative Assistant, Administrative Services Division Date: 2/20/2014 8:26:52 AM Name: WardKelsey Title: Manager - Procurement, Purchasing & General Services Date: 2/20/2014 9:46:35 AM Name: PriceLen Packet Page -913- 3/11/2014 16.E.2. Title: Administrator - Administrative Services, Administrative Services Division Date: 2/21/2014 4:40:43 PM Name: KlatzkowJeff Title: County Attorney, Date: 2/26/2014 2:29:23 PM Name: PryorCheryl Title: Management/Budget Analyst, Senior, Office of Management & Budget Date: 3/3/2014 11:10:24 AM Name: OchsLeo Title: County Manager, County Managers Office Date: 3/3/2014 1:54:46 PM Packet Page -914- 3/11/2014 16.E.2. Lq \\ E �I> / Co 2 o$ CL �E k§ E m £E , z £ `© < ( _§ k§0 - ƒk ] '- tm f E$ � / a) ]�) k\ ¥ ■ � k} / -o ( /k } fE CD 0 m f R0§ ® C5 _moo �C !2 ( �E \(E )E z 7 L) IL It E _ § {§ � _ { 2 \ )o< \ \ k\ 7 °° £ 7 _ ; \� Ct § \. aj /. e \0 e f ) 0 §¥ . : y .�.\ a . . 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Purchasing Department Change Modification Form ❑ Work Order Modification Contract #: 09 -5295 Change #: 3 PO/Work Order #: N/A Project Name: Visa Commercial Credit Current Contract/Work Order Amount SAP Contract Expiration Date (Master) Dollar Amount of this Change _ Card Project #: N/A Project Manager: Department: Purchasing Contractor /Firm Name: Sun Trust Banks 0.00 Rhonda L Tibbetts Change from Current BCC Approved Amount Inc Original Contract /Work Order Amount Original BCC Approval Date; Agenda Item # Current BCC Approved Amount Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount SAP Contract Expiration Date (Master) Dollar Amount of this Change _ Number of days added: N/A #DIV /0! Total Change from Original Amount Revised Contract/Work Order Total $ 0.00 #DIV /0! Change from Current BCC Approved Amount Cumulative Changes $ 0.00 #DIV /01 Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: 10/10/14 Last approved completion date: N/A Revised completion date (includes this change): N/A Number of days added: N/A Each step on the contract modification checklist form has been reviewed prior to submitting for approval RL:T (this box must be initialed by Project Manager) ❑ Add new task(s) I ❑ Change task(s) ❑ Delete task(s) x Other (specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days added: Schedule A, delegation of Program Administrator has been changed to account for one of the Program dministrators leaving the County and new replacement. 2. Provide detailed rationale for the requested change: Program Administrators have changed from Catherine Bigelow, Rhonda L Tibbetts &Joanne Markiewicz to Catherine Bigelow, Tracey Payne and Joanne Markiewicz 3. Provide explanation why change was not anticipated in original scope of work: Purchasing was not aware that Rhonda L Tibbetts would be leaving the County I 4. Describe the impact if this change is not processed: Sun Trust Banks would not have the signatures of the new j Program Administrator I Type of Change / Modification ❑ 1. Planned / Elective , x 2. Unforeseen conditions /circumstance I ❑ 3. Quantity or price adjustment ❑ 4. Correction of errors 5. Value added I LJ 6. Schedule adjustment %'110119c muLfucsteu ay 'Approved byhCi.'�C���J� Date: Name and Tit "honda L Tpbe*,Procurement Manager / / ocurement Str)3tegist's Name`: Rhonda Cuniminfas Packet Page -917- Date: I Revised: 7/26/13 1 0� SU1 TRUST 3/11/2014 16.E.2. Commercial Card Agreement — Schedule A [Company (Parent) Company Affiliate (If applicable) Collier County Board of Commissioners I. Network. ❑ MasterCard ® Visa II. Commercial Card Program. ® Purchasing Card ❑ Corporate Card ❑ Executive Corporate Card ❑ Central Travel Account III. Enterprise Spend Platform ( "ESP "). ® Yes ❑ No If the Company has chosen to use the Enterprise Spend Platform ( "ESP "), the Company acknowledges that, as between the Company and the Bank, the Bank and its third party licensors retain all right title and interest in ESP. The Company agrees to use ESP solely in accordance with the user manuals, reference guides, training materials, help screens and other materials provided by the Bank which describe the features and functionality of ESP (the "ESP Materials "). ESP Payables module. If the Company has chosen the Payables Module (described in the 'ESP Materials), then the Company also acknowledges and agrees that it will provide the Bank with a list of its suppliers and related contact information. The Company shall be responsible for obtaining any consents required from its Suppliers to enable the Company and /or the Bank to disclose and use its suppliers' information for use with ESP and the Purchasing Card program. IV. ESP Buyer Initiated Payments Option ( "BIP "). ❑ Yes ® No The BIP option is used for Payables and purchasing card and is described in the ESP Materials. Please note that, as a condition of using BIP, the COMPANY AGREES TO IRREVOCABLY WAIVE ANY AND ALL CHARGEBACK RIGHTS IT MAY HAVE ON ANY PAYMENT MADE TO A SUPPLIER USING THE BIP PAYMENT OPTION. V. Cash Advances. ❑ Shall be permitted Shall not be permitted VI. Fees. otherwise specified on Schedule B, company fees shall be invoiced via: ® Card Statement El Account Analysis: Company payments processed via Company Deposit Account @ SunTrust — DDA "Account Analysis" means the Bank's billing system used to manage billing for certain Bank products /services. If the Company elects to use Account Analysis for billing and payment of fees due the Bank pursuant to this Agreement, the Company, by listing its Deposit Account number in this Schedule A authorizes the Bank to direct debit such fees to the Company Deposit Account. Attention Catherine Bigelow Street Address city State Zip Code 3327 Tamiami Trl E Naples FL 34112 VII. Cardholder Information Requirement The Company shall provide the following Cardholder information: Name, business address, billing address, telephone number, and the last four digits of the cardholder's social security number 317324 (5113) sunTrust Corporate Fomrs Packet Page -918- Pte' of 3/11/2014 16.E.2. VIII Card Delivery. The Card(s) shall be delivered to: ® The Company at: Attention Catherine Bigelow Street Address City State Zip Code 3327 Tamiami Trl E Naples FL 34112 U The Individual Cardholder IX. Program Administrators. The Company designates the following individual(s) as an authorized Program Administrator(s) to submit Requests to Bank: Name Signature Title Joanne Markiewicz -- �-v-� ot.�,'�%1 c Interim Purchasing Director Tracey Payne LA iZL�( f -t Q._ Procurement Manager Email Address Telephone Telephone TraceyPayne @colliergov.net Street Address 239- 252 -8940 Street Address Zip Code City State Zip Code 3327 Tamiami Trl E Naples FL 1 34112 Name Sign re Title Joanne Markiewicz -- �-v-� ot.�,'�%1 c Interim Purchasing Director Catherine Bigelow } Sr. Business Tech Analyst Email Address Telephone CatherineBigelow @colliergov.net 239 -252 -8985 Street Address City State Zip Code 3327 Tamiami TH E Naples FL 34112 Name Signature �� Title Joanne Markiewicz -- �-v-� ot.�,'�%1 c Interim Purchasing Director Email Address } Telephone JoanneMarkiewicz @colliergov.neil --- —' I ? 1 k39-252-8975 Street Address City I I State Zip Code 3327 Tamiami Trl E Naples FL 34112 Name Signature Title Email Address Telephone Street Address City State Zip Code The Company and each Affiliate may change its designated Program Administrator(s) by delivering a new, signed Schedule A to the Bank. Each subsequent Schedule A Program Administrator designation will supersede any and all prior Schedule A designations previously submitted by the Company or Affiliate. X. Company Credit Line. $1.250.000 XI. Account Controls. (A) Card Accounts (not applicable for Card Accounts managed under the Enterprise Spend Platform Program): Specific controls regarding Card Accounts are established during the implementation process and may be amended from time to time by the Company or the Bank. Card Account controls may be amended from time to time by the Bank and may be amended by the Company only upon prior written approval of the Bank. (B) Emergency Replacement Cards: In the event any Card is lost, stolen, or damaged and a replacement Card is required during weekends, holidays, or Bank closing hours, the Cardholder may call the Network to obtain a temporary Emergency Replacement Card. The Company understands and acknowledges that Network Emergency Replacement Cards are not controlled by the Company's account controls set forth on the Implementation Form but, rather, are controlled in accordance with the standard Network operating procedures in effect at the time of replacement. The Network Emergency Replacement Cards are valid fora limited period of time and the Cardholder must immediately contact the Bank for a permanent Card which shall be issued with ^ the Company's account controls. 317324 (SM 3) Rage 2 of 3 sunTrost corporate Forme Packet Page -919- 3/11/2014 16.E.2. Cotner County Board of Company: Commissioners By: Name: Joanne Markiewicz Title: Interim Purchasing Director Date: 317324 (5M 3) sun7r=CaporateFom,s Packet Page -920- Page 3of3 ell c ier. Adrrrnir>iAm ie Sffv;cer, : Dvision Pu�� ('Contract Change Request 3/11/2014 16.E.2'. Purchasing Department Change Modification Form ❑ Work Order Modification Contract #: 13- Change #: 3 PO/Work Order #: Project Name: POI Ochopee Fire 6089 45- 0000144783 District Station # 61 Project #: 50069 Project Manager: Department: Facilities Contractor /Firm Name: Compass R.Fuentes M mt Connt Original Contract/Work Order Amount y :Original BCC Approval Date; Agenda ttern #t Current BCC Approved Amount ; .. _ ". _. `Last 'BCC Appro�i Date; Agendr item # 16 Current Contract.Mork Order Amount . 3/2212014 SAP Contract Expiration Date {Master} Dollar Amount of this Change ._,__ ..., 0.80% ;rota! Change from Original :Amount Revised Contract/Work Order To_ ta_l $541,660.25 0.80% •Change from Current BCC Approved Amour Cumulative Changes $4,272.25 1 1.17% - Change from Current Amount Original completion ate: LPct approved completion date: Revised completion date (includes this 3/02/2014 3IJ212014 - I change): 3 /12/2014 Number of days added: 0 Fawn step an the contract modification checklist form has been reviewed prior to me submitting for approval RF (this box must be initialed by Project Manager) Add new task(s) i Change task(s) ED Delete task(s) Other (specify): 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additions days added: The electrical system for the whole building was incorporated in one electrical meter serving the building. Presently the building will be share by Ochopee Fire Dept., and Parks and Recreation for the Marina Store, and the electrical service is been split to serve both entities with separate meters. The following is the scope of extra electrical work that was not anticipated in the current building drawings; • Relocate fuel dock shunt trip from Fire Station side to electrical room at ship store. • crate exterior buil ti for Fire Station and Manna Store. !� • Ad 0nduits for intercom system requested by Fire Dept . • Add additional receptacles requested by ire De . • Install contactor for re iq is an o one system inteara on. • Drawings showed to tap into a 4" line for the Fire sprinkler system, it turn out that this line did not carried enough water flow to satisfy Fire Code GPM compliance, it was necessary to tap into an existing 8" line which was farther down the site requiring additional pipe and trenching. 4—' • On the original drawing it showed and normal size sink in the kit `` en the Fire Dept., requested a much deeper sink -- at an additional cost of $3607%more than a normal sink. < ' s' f ,. 7-9 • The wall separating the Marina Store and the Fire Station is rated for 2 hour fire rating, during the demolition apportion of the wall did not meet these requirements, additional drywall and framing was needed to ensure proper fire rating. 2. Provide detailed rationale for the requested change: all the changes describe where necessary the electrical components that are to be relocated to the Marina Store belong to Parks and Recreation and not to'the Fire Dept., the other changes are requests by the Fire Dept., for their operation of the station. The wall that separate the Store to the Fire Station must comply with NFPA codes for fire separation. 3. Provide explanation why change was not anticipated in original scope of work: when County purchase POI Marina there were not accurate Architectural drawings to verify walls construction and other components, Architect base his design on existing data , during demolition and further investigation some items were determined that they would not meet current Building codes. 3. Describe the impact if this change is not processed Build out of the station would stop due to the newer codes that must be in place for code compliance and electrical items describe could not remain in place due that two entities is occupying same building. Revised 5.16.12 Packet Page -921- ; 3/11/2014 16.E.2. Pe.:oohapgeiNft�ci$icatria:., AM 1. Planned / Elective W 2. Unforeseen LJ 3. Quantity or price adjustment conditions/circumstance 4. Correction of erro s 5. Value added 6. Schedule adjustment mss, , s ` . -T EJ Contractor /Consultant Owner sin Department Desi n Professional _ R ulato A enc sec' Other speci ): Purchasing Professional P ici ated ia,Nlotiation of Change / Modification: LJ Yes L1 No Approved by: ; �' .:�.= — Date: Name and T". -- Reviewed b' Date: Procurement a gists Name: M Revised 5.1 . 6.12 Packet Page-, Packet Page -923- 3/11/2014 16.E.2. r Col r C..; vu?y Adrnir Wftfe Services {Nuision P=hasing ❑ Contract Change Request Contract # 10— Change #: 1 5510 -29 Project #: 70034 Project Manager: Alicia i . 3/11/2014 16.E.2. Purchasing Department Change Modification Form 12 Work Order Modification er #: Project Name: SCRWTP Concreta Structures RO BLDG 'UPPMD Contractor /Firm Name:Surety ungmai contract/Work Order Amount $ 129,302.D0 9 -28 -10 1'6E12 Original BCC Approval Date; Agenda ftem # Current BCC Approved Amount $ 199,302.00 Last BCC Approval Date; Agenda item # Current Contract/Work Order Amount $ 199,302.00 9/27/2014 SAP Contract Expiration Date (Master) Dollar Amount of this Change . $2,548.19 1.28% Total Change from Original Amount Revised Contract /Work Order Total $201,850.19 1.28% 1 Change from Current BCC Approved Amoun Cumulative Changes F $2,548.19 1.28%1 Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: January ;com:p1:eti:on y 23, �2014proved Revised completion date (includes this 23, 2014 date: chang e); N/A Number of days added :0 Each step on the contract Modification checklist form has been reviewed prior to me submitting royal this box must be initialed b Project Mana er Add newtask {s) Changetask(s) De ete tasks) Other (specify): Quantity reconcilia #ion 1. Provide a detailed and specific explanation of the requested change(s) to the task(s) and/or the additional days added: The requested change is based on the final reconciliation of quantities. 2. Provide detailed rationale for the requested change:. The consultant estimated certain quantities for stucco repair and the contractor provided the rates. The final amounts exceeded the estimated amounts. Work was also required to correct unforeseen defects in existing exterior-walls uncovered during performace of the work. The defect involved misalignment of existing masonry walls with integral concrete columns and concrete beams. 3. Provide explanation why change was not anticipated in original scope of work: This change was not anticipated as there were unforeseen issues that were not discovered until the existing failing stucco was removed and the structural defects uncovered. 4. Describe the impact if this change is not processed: If this change is not processed the contract will be closed and the contractor will not be able to achieve close out and payment on the project. The work was performed on the building that houses the reverse osmosis sytem that treats and provides potable water. Type of Change/ Modification I. Planned/ Elective ❑ 2. Unforeseen ta ®3. Quantity or conditions /circumsnce 4. Correction of error's 5. Value added j 6. Schedule a Change Requested By Contractor,'Consultant Owner Using Department 0 Design Professional I ❑ Regulatory Agency s eci : I L Other (s eci : Purchasing Professional Participated ' do of Change / Modification: ❑ Yes No Approved by: Date: j Name and Title: J Reviewed by: Dale: � -zt- Procurement Strategist's Name: Revised 5.16.12 Packet Page -924- adjustment Co �a�uxty Adr� Setvioes Division Purchasing ❑ Contract Change Request 3/11/2014 16.E.2. Purchasing Department Change Modification Form ® Work Order Modification Contract #: 09- Change #: 3 PO/Work Order #: Project Name: NCRWTP Membrane 5262 -CI -PU H2O #NA 4500133650 Replacement/ Intersta a Booster Project M 71057 Project Manager: Tom Department: PUPPMD Contractor /Firm Name: HDR Dollar Amount of this Change Sivert 0.00% En ineerin , Inc. Original Contract/Work Order Amount $ 189,995.00 3/9/10 ; 1 OC Original BCC Approval Date; Agenda Item # Current BCC Approved Amount #NA August 19,2014 Last BCC Approval Date; Agenda Item # Current Contract[Work Order Amount $ 189,995.00 3/7/2013 SAP Contract Expiration Date (Master) Dollar Amount of this Change 1 $0:00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $189,995.00 #VALUE! Change from Current BCC Approved Amount Cumulative Changes $0.001 0.00% Change from Current Amount Completion Date, Description of the Tasks) Change, and Rationale for the Change Original completion date: Last approved completion date: —7change): Revised completion date (includes this December 14,2012 February 20,2014 August 19,2014 Number of days added :180 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval: TAS (this box must be initialed by Project Manager) ❑ Add new task(s) ❑ Change task(s) ❑ Delete task(s) I Z Other (specify): Time Extension 1.Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days .d: Additional time is necessary so that the design professional (HDR) can continue to provide construction phase :es including FDEP permit clearance certifications and as -built drawings for the duration of the construction contract. 2.Provide detailed rationale for the requested change: A change in project scope resulted in a time extension to the Contractor's schedule which exceeded the design professional's schedule deadline. Therefore, a time extension for the design professional to accommodate this extension is necessary. 3.Provide explanation why change was not anticipated in original scope of work: An opportunity to enhance the functionality of this project became apparent during construction and a change order for time and material was issued to the Contractor for the revised scope.This change order enables the Consultant to provide construction phase services through the duration of the extended construction contract. 4.Describe the impact if this change is not processed: The consultant will be unable to provide critical construction phase support services during the remainder of the construction project therby negatively impacting the ability of the North County Regional Water Treatment Plant to meet water demand. Type of Change I Modification ED 1. Planned / Elective FJ 2. Unforeseen conditions /circumstan antity or price adjustment ❑ 4. Correction of errors 5. Value added I N 6. Schedule adjustment Change Requested By Contractor /Consultant Owner I Z Using Department Desi n Professional ❑ Re ulato Agency sec' ❑ Other (specify: Purchasing Professional Participated in Negotiation of Change I Modification: ❑ Yes Z No �. _ A I A Approved by; I Date: Name and Title: o Chmelik, irector Pt PMD j Rowiewed by: Date: (- a--7 - (F irement Strategist's Name: renda Brilhart Revised: 5/16/12 1 Packet Page -925- 011: r Co X n ty At sM* Servbs Purchasing ❑ Contract Change Request 3/11/2014 16.E.2. Purchasing Department Change Modification Form E Work Order Modification Contract M Change #: 1 PO/Work Order #: Project Name: Professional Services for Adherence- 12-5892 -- $ 13:00 4500148634 Comparison of the County Roadway Landscape Master Phan Current Contract/Work Order Amount '$ 1;395;00 9/10/2014 Design & Maintenance Programs to Florida Yards & Dollar Amount of this Change x3:00 0.00% Neighborhoods Program Nine Landscape and Maintenance Revised Contract/Work Order Total $ 1,395.00 #DIV /0! Principles. 2013 -023P Project M Project Department: Contractor /Firm Name: McGee & Associates 111- 163801 Manager: GMD -Road Pamela Lulich Maintenance Original Contract/Work Order Amount -: ggbrttp = A{fA Original BCC Approval Date; Agenda Item # Current BCC Approved Amount -- $ 13:00 =`11A Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount '$ 1;395;00 9/10/2014 SAP Contract Expiration Date (Master) Dollar Amount of this Change x3:00 0.00% Total Change from Original Amount Revised Contract/Work Order Total $ 1,395.00 #DIV /0! Change from Current BCC Approved Amount Cumulative Changes $ 0.00 0.00% Change from Current Amount DateCor " Descri t" af 3ask(s) ;Change, and Rationale forthe 'Ghange ° Original completion date: 1/30/14 Last approved completion date: Revised completion date (includes this i 4. Correction of errors 1/30/14 change): 312114 Number of days added: 31 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval PL (this box must be initialed by Project Manager) LJ Add new task(s) Change task(s) Delete tasks} Other (specify): i TIME ONLY 1. Provide a detailed and speck explanation of the requested change(s) to the task(s) and /or the additional days added: Request for additional time to analyze roadways because the consultant underestimated the time required to review 100 miles of roadway. 2. Provide detailed rationale for the requested change: Request made by consultant for additional time because the firm underestimated the amount of material to analyze, overcast weather conditions making it unsuitable to photograph, and unexpected workload through December and January. i 3. Provide explanation why change was not anticipated in original scope of work: It was the desire of staff to complete the work in a shorter timeframe. 4. Describe the impact if this change is not processed: A complete and through analysis will not be accomplished given the timeframe. Tyre of Change / Mod cation . i 1. Planned / Elective 2. unforeseen conditions /circumstance 3. Quantity or rice adjustment i 4. Correction of errors 5. Value added 6. Schedule adjustment Contractor /Consultant Design Professional urchasino Professional I Owner Regulatory Agency Bd in Neaotiation of Other s eci Yes D No Revised: 7/25!13 1 Packet Page -926- 0 3/11/2014 16. E.2. --, Approved by. !Name and Title: Pamela Lulich, Landscape Operations Manager Cal � Reviewed by: Date: Procurement Strategist's Name: Revised: 7126/13 2 -_ Packet Page -927- A�ards�+e Se�uioes Chian Purdtm" ❑ Contract Change Request 3/11/2014 16.E.2. Purchasing Department Change Modification Form x Work Order Modification Contract #: 09- Change #: 2 PO #: 4500144596 i Project Name: GIS Services & Project 5262 -SPE $% 94 S�7�F change): 3/4/14 Coordination Project#: 50105.2.4 Project Manager: Peter Department: Utility Billing Contractor/Firm Name: Stantec Dollar Amount of this Chan e 9 Lund & Customer Service 1 Consulting Services, Inc. cinginai c:ontract/Work Order Amount; Original completion date: 12/31/13 Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $% 94 S�7�F change): 3/4/14 Last BCC A pproval Date; Agenda Item # Current Contract/Work Order Amount ; t 502. 04= 31812014 SAP Contract Ex iration Date Master p i Dollar Amount of this Chan e 9 - : -? 0.00% -- - Total Change from Original Amount Revised Contract/Work Order Total $ 50,900.00 t11A 9:9 % Change from Current BCC Approved Amount Cumulative Changes $ 0.00 0.00%1 Change from Current Amount efoDeD as(shm , nd Rationaleftrfhe Change; Original completion date: 12/31/13 Last approved completion date: Revised completion date (includes this ! X Using 2/2/14 change): 3/4/14 Number of days added` 30 _ Each step an the contract modification checklist form has been reviewed prior' "e LPurchas!E2 Professional Partiepated. in Negotiation of Change Modification: submitting for approval (this box must be initialed by Project Manager) El No ff Add new tasks) Change task(s) Delete task(s) X Other (specify): Time extention by Date: 30 days I Provide a detailed and specific explanation of the requested change(s) to the task(s) and /or the additional days added: The requested additional days will enable Stantec to fully exercise the SA GiS components of their solution. The original contract deliverables have not changed. Stantec expects to deliver, install, and test the solution. 2. Provide detailed rationale for the requested change: County architectural review approvals were not achieved until January 22"d leaving insufficient time for Stantec to complete the agreed upon work. 3. Provide explanation why change was not anticipated in original scope of work: Original timelines expected all county reviews and approvals to be completed early in December 2013. 4. Describe the impact if this change is not processed: Any issues identified during exercising of the solution will not be able to be addressed and resolved by Stantec. Type - of Change !.Modification El 1. Planned/ Elective 1 EJ 2. Unforeseen conditionsicircumstance 3. Quantity or price adjustment 4. Correction of error(s) I U 5. Value added I X 6 Schedule adjustment " :Change R,equesfed Ety� . El Contractor /Consultant Owner ! X Using Department 77— Design (specify): Other c' LPurchas!E2 Professional Partiepated. in Negotiation of Change Modification: X Yes El No Approved by: Date: .: Name and Title: Peter Lund, Project Manager, UBCS Reviewed by: Dater Procuremen Strategist's Name: Brenda Brilhart Revised: 726/13 1 Packet Page -928-