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Agenda 03/11/2014 Item #16D1F. y'k`l"+9. -..: n. I�`E' =_ w¢..• .. ", .R. -:. .. .. _. _ .. - .., <.. - . u ,.4 -d.w_ Ts.., 3''kv.... � ,'. .3 �� � EXECUTIVE SUMMARY Recommendation to approve and authorize the Chairman to execute the Agreement to Furnish Food Service between Collier County and the District School Board to sponsor and operate the 2014 Summer Food Service Program (SFSP) at designated recreation camps with unitized meals provided by the School Board and authorize all necessary budget amendments. (Fiscal Impact $117,917) OBJECTIVE: To provide nutritional breakfasts and lunches during the summer for those children that are not able to go to the sites offered by the School Board. CONSIDERATIONS: The Summer Food Service Program (SFSP) is a grant funded by the United States Department of Agriculture Food and Nutrition Service and administered by the Florida Department of Agriculture. The grant reimburses agencies that serve free meals to children eighteen years and under in neighborhoods that qualify. Neighborhood eligibility is determined by census income data or by the percentage of children who receive free and reduced meal service during the school year. The Parks and Recreation Department has historically provided summer food service to recreation camps throughout Collier County for the last 32 years. The Parks and Recreation Department, the Collier County School District Nutrition Services Department staff, and the Department of Agriculture SFSP staff have been working on continuing the program for the summer of 2014, to ensure improved service and management. Specifically, the School District has agreed to: 1. Establish its role as Sponsor for meals served at the school sites. 2. Provide staff to purchase and prepare the meals at school sites. 3. Provide management of School Board Food Service personnel. 4. Provide unitized vended meals for distribution to County sites. The School District Nutrition Services Department is uniquely qualified to provide this level of support for the SFSP. The program guidelines closely resemble those associated with the free and reduced lunch program the school district provides throughout the school year. The school food service staff is already under management of the Nutrition Services Department and better accountability can be maintained by having the School District supervise these resources during the summer months. The Parks and Recreation Department under this new plan would: 1. Continue to be a Sponsor for select County site recreation camps not served by the Collier County School Board. 2. Provide for the transportation of unitized meals vended by the School District to select County site. 3. Purchase unitized meals associated with the program from the School District. 4. Monitor County sites recreation food service according to the Department of Agriculture guidelines. In order to implement this plan, an Agreement to Furnish Food Service between the Collier County School District and the Parks and Recreation Department is required. Packet Page -732- 3/11/2014 16.D.1. n The Summer Food Service Program Grant Agreement between the Board of County Commissioners and the Department of Agriculture for the Collier County Parks and Recreation Department is a rotating Agreement which remains active until one of the parties decides to withdraw from the program. FISCAL IMPACT: It is anticipated that the program will cost $117,916.60 with a reimbursement from the Florida Department of Agriculture in the amount of $97,243.22 to cover the cost of the vended meals associated with the program. In addition, excess revenue from prior year SFSP grants in the amount of $1,207.97 will be recognized in the FY14 program. As a result of the excess revenue, the total net fiscal impact to local funding is $19,465.41. Program costs are anticipated as follows: Meal Type Amount Reimbursed r meal Number of Meals Anticipated Served Total Reimbursement Breakfast $1.985 17,215 $34,171.78 Lunch $3.4875 18,085 $63,071.44 Operating costs $20,673.38 TOTAL $117.916.60 Budget amendments are required in the amounts of $98,451.19 within Public Services Grant Fund (709) and $19, 465.41 within Public Services Grant Match Fund (710) Project 33323. Local funding needs will be absorbed within MSTD General Fund (111) operating expenses associated with summer recreation camps. A worksheet of reimbursements to expenses is included with this item as well as a budget amendment reducing current operating expenses at the associated parks and providing a transfer from the MSTD General Fund (111) to the match fund for the $19,465.41. LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires majority vote for approval. — CMG GROWTH MANAGEMENT UWPACT: There is no growth management impact associated with this request. RECOMMENDATION: Recommendation that the Board approves and authorizes the Chairman to sign the Agreement to Furnish Food Service with the Collier County School Board for the Parks and Recreation Department to participate in the Summer Food Service Program with unitized meals provided by the School Board and approves the associated budget amendments. Prepared By: Natali Betancur, Operations Analyst, Parks and Recreation Department R_ Packet Page -733- /111� 3/11/2014 16.D.1. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.D.16.D.1. Item Summary: Recommendation to approve and authorize the Chairman to execute the Agreement to Furnish Food Service between Collier County and the District School Board to sponsor and operate the 2014 Summer Food Service Program (SFSP) at designated recreation camps with unitized meals provided by the School Board and authorize all necessary budget amendments. (Fiscal Impact $117,917) Meeting Date: 03/11/14 Approved By 3/5/2014 2:23:58 PM IsacksonMark FINAL APPROVAL — COUNTY MANAGER Packet Page -734- 3/11/2014 16. D.1. f Contract 14- Florida Department of Agriculture and Consumer Services +,ewe Division of Food, Nutrition and Wellness AGREEMENT TO FURNISH FOOD SERVICE ADAM H. PUTNAM FOR THE SUMMER FOOD SERVICE PROGRAM COMMISSIONER THIS AGREEMENT is made and entered into between the District School Board of Collier County and Collier County School spowor WHEREAS the the District School Board Collier County agrees to supply unitized meals school (inclusive /exclusive) of milk and juice to Collier Countv location sites listed on the attached form with and for the rates herein listed: Breakfast ....... $ 1.95 each Lunch .......... $ 3.38 each Snacks •••.......• $ each Supper PP ......... $ each It is further agreed that the District School Board Collier Countv pursuant to the provisions of School The Summer Food Service Program regulations, attached copy of which is part of this agreement, will assure that said meals meet the minimum meal pattern requirements as to components and portion sizes, and will maintain full and accurate records that the Collier Coun ty Sponsor will need to meet its responsibility including menu records containing the amount of food prepared and daily number of meals delivered by type. These records must be reported to the Collier Co un promptly sMISC at the end of the month. The District School Boazd Collier Count agrees also to retain records scntwl required under the preceding clause for a period of 3 years from the date of receipt of final payment under this agreement (or longer, if an audit is in progress); and upon request, to make all accounts and records pertaining to the Program available to representatives of the U.S. Department of Agriculture and the General Accounting Office for audit or administrative review at a reasonable time and place. This agreement shall be effective as of June 9, 2014 . It may be terminated by notice in Date writing given by either party hereto to the other, at least 30 days prior to the date of termination. IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the dates indicated below: School Official Sponsor School Board Chair Title Date Title Reviewed: _r� as to form atsd legality Date DACS.01772 01/12 1��uL ATTEST AssiftO Canq Attorney DWIGHT E. BROCK. Clerk By: Packet Page -735- Report output 03/03/2014 Dynamic List Display 3/11/2014 16.D.1. 03/03/2014 Display Actual Cost Line Items for Projects 1 Per Year Fund WBS Elem.Cost Elem. Cost element name RefDocNo DocTyp Purch. Doc. Postg Date ValCOArCur * 331750 PARKS AND REC FOOD 781,710.46- * 369300 REIMBURSEMENT FOR PY 476.01- * 481111 TRANS FRM 111 UNINC 48,500.00- * 499995 Transfer in Adj 0.00 * 512100 REGULAR SALARIES 134.94 * 513100 OTHER SALARIES AND W 186,094.48 * 514100 OVERTIME 22,696.90 * 521100 SOCIAL SECURITY MATC 16,004.27 * 522100 RETIREMENT REGULAR 950.59 * 599994 Personal Svs Accrual 0.00 * 634999 OTHER CONTRACTUAL SE 175.00 * 640300 TRAVEL PROFESSIONAL 555.25 * 641950 POST FREIGHT UPS 93.59 * 644600 RENT EQUIPMENT 59,305.61 * 651110 OFFICE SUPPLIES GEN 2,885.40 * 652210 FOOD OPERATING SUP 425,174.38 * 652490 FUEL AND LUB ISF 12,678.72 * 652990 OTHER OPERATING SUPP 1,404.58 * 699994 Operating Ex Accrual 0.00 * 881400 REMITTANCES TO OTHER 101,324.79 Packet Page -736- file: / /C:\ Users \theresestanley\Desktop \SAP Summary of Excess Revenues.HTM 3/3/2014