Agenda 02/11/2014 Item #16E6 2/11/2014 16.E.6.
EXECUTIVE SUMMARY
Recommendation to retroactively approve change orders #1 and 2 to Contract 13-6084
for the Pelican Bay Crosswalk Construction project to Quality Enterprises USA, Inc.
OBJECTIVE: The purpose for this project was to structurally restore and architecturally
enhance the performance of the Pelican Bay crosswalks.
BACKGROUND: On September 10, 2013 (Agenda Item 16F5), the Board of County
Commissioners awarded contract 13-6084 for Pelican Bay Crosswalk Construction
project to Quality Enterprises USA, Inc. The project cost was $191,638.87, and had an
expected completion date by December 27, 2013.
On December 23, 2013, change order #1 was presented to the Purchasing staff for an
increase of an additional $20,384.76 and an additional twenty-one (21) days by the
operating department for the project completion to be modified. These modifications
resulted in a change order greater than ten (10) percent (the actual modification was
10.64%), and should have been "reported for approval" to the Board of County
Commissioners prior to the execution of work. If approved by the Board, the contract
would have been extended to January 17, 2014.
On January 17, 2014, the Purchasing staff approved and issued change order#2, which
extended the completion date by fourteen (14) days (in accordance with the Board's
purchasing policy). The final completion date for the project was extended to January
31, 2014.
The work performed by Quality Construction USA, Inc. under the original contract, and
the two change orders were performed in the interest of saving time and money for the
County. Staff and residents of Pelican Bay Community are satisfied with the work
performed by the contractor.
The Purchasing Director has reviewed change order procedures with the professional
staff to ensure compliance with the Board's Purchasing Ordinance and respectfully
requests the Board's retroactive approval of the two change orders.
FISCAL IMPACT: Funding for this request is accounted for by Pelican Bay Services
Division capital budgets.
GROWTH MANAGEMENT IMPACT: There is no impact on the Growth Management
Plan.
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2/11/2014 16.E.6.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and
requires majority vote for Board approval.—SRT
RECOMMENDATION: That the Board of County Commissioners retroactively approves
change orders #1 and 2 to Contract 13-6084 for the Pelican Bay Crosswalk
Construction project to Quality Enterprises USA, Inc.
PREPARED BY:
Kyle Lukasz, Manager, Pelican Bay Services
Adam Northrup, Procurement Strategist, Purchasing Department
Attachments:
• Change Order#1 documentation
• Change Order#2 documentation
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2/11/2014 16.E.6.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.6.
Item Summary: Recommendation to retroactively approve change orders#1 and 2 to
Contract 13-6084 for the Pelican Bay Crosswalk Construction project to Quality Enterprises USA,
Inc.
Meeting Date: 2/11/2014
Prepared By
Name:NorthrupAdam
Title: Procurement Strategist, Purchasing
1/22/2014 4:18:00 PM
Submitted by
Title: Procurement Strategist, Purchasing
Name:NorthrupAdam
1/22/2014 4:18:02 PM
Approved By
Name:NorthrupAdam
Title: Procurement Strategist,Purchasing
Date: 1/22/2014 4:35:15 PM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition.Purchasing& Gene
Date: 1/22/2014 4:35:22 PM
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 1/23/2014 10:50:21 AM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 1/24/2014 2:07:54 PM
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2/11/2014 16.E.6.
Name: PriceLen
Title:Administrator, Administrative Services
Date: 1/30/2014 9:20:52 AM
Name: GreenwaldRandy
Title: Management/Budget Analyst, Office of Management&Budget
Date: 1/30/2014 4:31:50 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 2/3/2014 3:19:46 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 2/4/2014 11:15:05 AM
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2/11/2014&);fter'
Comfy
Administrative S Services Division Purchasing Department
et ,- Change Modification Form
® Contract Change Request ❑ Work Order Modification
Contract#: 13-6084 Change#: 1 PO/Work Order#: Project Name: Pelican Bay Crosswalk
4500147541 Construction
Projec:#: 50066 Project Manager: Kyle Department: Pelican Bay Contractor/Firm Name: Quality
Lukasz Services Enterprises USA Inc.
Original Contract/Work Order Amount $ 191,638.87 Original BCC Approval Date; Agenda Item #
Current BCC Approved Amount $ 191,638.87c Last BCC Approval Date; Agenda Item #
Current Contract/Work Order Amount $ 191,638.67 SAP Contract Expiration Date (Master)
Dollar Amount of this Change $ 20,384.76 10.64% Total Change from Original Amount
Revised Contract/Work Order Total $ 212,023.63 10.64% Change from Current BCC Approved Amount
Cumula'ive Changes $ 20,384.76 10.64% Change from Current Amount
Completion Date, Description of the Task(s) Change, and Rationale for the Change
Origina completion date: Last approved completion date: I Revised completion date (includes this
12/27/2)13 12/27/2013 change): 01/17/2014
Numbe'of days added: 21 Each step on the contract modification checklist form has been reviewed prior to me
submitting for approval KL (finis box must be initialed by Project Manager)
® Add new task(s) ® Change task(s) ® Delete task(s) ❑ Other(specify):
1. Prov de a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days
added: Elevation of existing asphalt required the milling and repaving of 1,470 sq. ft. of asphalt and installing new road
stripping.Also, due to alignments and grade issues 81' of additional sidewalk was required and 38'of sidewalk curbing
removed with 6:1 slopping constructed.
2. Provide detailed rationale for the requested change: The milling, paving and re-stripping were required due to the
existing road surfaces not being at the correct elevations which creates excessive bumps at the new crosswalks. Sidewalk
additions and deletions were due to the realignment of one crosswalk due to stormdrain locations. Also, the elimination of
sidewalk curbing is needed to create a better landscape grade to the adjoining property,
3. Provide explanation why change was not anticipated in original scope of work: Design survey work didn't require
the elevations of all road surfaces so the difference between existing road elevation and crosswalk elevation was not
discovered until construction. Realignment of one crosswalk was to improve safety with further setback from storm drain not
anticipated from design surveys. The additional grading with elimination of sidewalk curbing was an esthetic issue that only
appeared after crosswalk roadwork was performed.
4. Describe the impact if this change is not processed: If the milling and paving were not performed it would create an
unsafe condition and the bumps created would not meet road design parameters. If the adjustment to sidewalks and curbing
were not made it would create an unappealing condition when the brick paver crosswalks were to enhance the roadway
conditions.
Type of Change/Modification
I ® 1. Planned/Elective ® 2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment
❑4. CoTection of error(s) 5. Value added
( ❑ 6. Schedule adjustment
Change Requested By
Contpctor/Consultant I ❑ Owner ® Using Department
El Design Professional ❑ Regulatory Agency (specify): Other(specify):
Revised:7/26/13
1
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Purcha.ing Protessional articipated in Negotiation of Change/ Modification: ❑ Yes Ej No 2/11/2014 16.E.6.
/
Approv•d by: 2/_• Date: �� �,�,�
Name .rid Title: Kyle Lukas +per. ••
Review d by: Daie:
z 3
Procur_ment Str.'-.'•is Name: Ada'gill•rttirup j
Revised:7/26/13
2
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2/11/2014 16.E.6.
CHAI9GE ORDirf,
CHANGE 01WER NO. 1 CONTRACT NO. 13-6084
BCC Date: 09/10/2013
Agenda Item: 16-F-5
TO: Ouaiity Enterprises USA Inc.
3894 Mannis Dr.
Na.ples, FL 33114
DATE: 17/20/2013
PROJECT NAME:Pelican Bay Crosswalk Construction
PRalECT NO.: 50066
Under our AGREEMENT dated September 10,2013
You hereby are authorized and directed to make the following change(s) in accordance with
term and conditions of the Agreement: Mill, nave and stripe areas 1,470 S . :ft. of pavement adjacent
to crosswalks. Also, add 81 ft.. of sidewalk and eliminate 38 I-1. of sidewalk curbing and instead
reslopping area,
FOR THE Additive Sum of: $20,384.76;Twenty Thousand Three Hundred and Eighty Four Dollars
and Seventy Six Cents.
Original Agreement Amount $191,638.87
sum urPt.evions Changes 1; 0
This Change Order 20,384.76.
Present Ageement Amount $212,02163
The time for completion shall be increaser,1 by 21 calendar days 013e to this Change Order.
Accordingly, the Contract Time is now 96 calendar days. The substantial completion data is December
12. 2013 and the final completion date is January 17.. 2014. Your acceptance of this Change Order
shall consdkutt-:a modification to our Agreement and will be performed subject to all the same terms
and conditions as contained in our Agreement indicated above,as fully as if the same were repeated in
this acceptance. The adjustment, if any, to the Agreement shall constitute a full and final settlement of
any and all claims of the Contractor arising out of or related to the change set forth herein. includinv
claims for impact a. _ielay costs.
paced by
Iyle Luasz, froleces.ger
Pelican Bay
Approved By: T,
_____ Date: '
____
Jigickr,Design Professional
Agnoli Barber and Brundage
. .
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2/11/2014 16.E.6.
kccepted by: .--• Date: -
Loirlal.rudit5;-.ciiec President
Quality Enterprises LISA 1
Approved by: Date:
Neil Dorr'il, trator.
Pelican 13..; -a—ices Di vi -
Or —
Approved by:
Adam •lortIrrup,Procurement
Date: 24-3
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2/11/2014 16.E.6.
Accepted by:— Dxte:___________
Lou Gaudio,
Quality Etticfprisps1J§—ki,pc,
Approved by: Dxte:
Nail AorrirAkimiriisril.gor
ervices Division
Approved by: Do/e:
Adam Northrup, Prncnrenent6u-Mqg:tat ---
•
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2/11/2014 1� �� �
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|eliou»BuySmrvice*Qivisinn
:01 Laurel Oak Drive#302
'aples,FL 34108
. aoxuryI7' 20|4
ou Gaudio, Vice President
I:oolity Enterprises USA mc,
^994 Mannis Dr.
� auks, FL@3Il4
^E: Zero Dollar Contract Change Notification#2
Contract#l8-6O84 Pelican Bay Crmss.alk [nnstrnctipn
Project#5006G
Purchase Order#450Ol4754l
I ear Mr. Gaudio:
v copy of this letter, the above referenced work order is being issued a zero dollar( O.O0) change as
' 6inutedbe]on,:
El The above referenced purchase order time is hereby extended by 14 calendar days. The previous total
.umber of project completion days was 96 calendar days. The now final completion date shall be on or
,-fore January DI,80I4.
� �,^
~v extending this work order, the County is not relieving your firm of its obligations to perform work in a 1
zuo1y and satisfactory manner or any consequences resulting from failing to do so. Collier County hereby
r,serves all legal /zgbro, including, but not limited ro, rights to tercnjoate, suspend or elect any other
a oropriate course(s)of action should circumstances warrant with regard to the referenced work order.
11Addidouul Staffing Categories Professional Position(s) Hourly Rate(s)
| JDraw against Allowance (specify allowance item and identify specific terns and uantiries)
I Other: Specify (minor adjustments/c1arjficatins to scope. cxiStflg task aflocatwn and quantity
a justments, re-allocation of dollar amounts between existing tasks andor clanfication of existing ta=ku)
- /'
8i '� lz. / ''
1'-�~.~~-~--- .'�
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)yie Luicaez
• Northrup,
w/v,»l:- '>•• ••-'`r--'.3."'J'.-7 -/ - �--- �u�� ' / ' / ��-u��
~-- / / /
'C Bonnie Baer, Clerk's Finance Division
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