Agenda 02/11/2014 Item #16C2 2/11/2014 16.C.2.
EXECUTIVE SUMMARY
Recommendation to award Request for Quote No. 08-5011-111, "Replacement of Process Air
Blowers at South County Water Reclamation Facility," to Quality Enterprises USA, Inc., in the
amount of$645,239.15, for project No. 73969 South County Water Reclamation Facility Technical
Support Project.
OBJECTIVE: Provide and install two process air turbo-blowers, piping, valves, and flow meters
in the Blower Building at the South County Water Reclamation Facility (SCWRF).
CONSIDERATIONS: On June 24, 2008, as Agenda Item 10G, the Board of County
Commissioners (Board) adopted the 2008 Wastewater Master Plan Update that identified the
requirement for remaining in compliance at the SCWRF. The proposed scope of work is
consistent with the 2010 Wastewater CIP Update (dated October 5, 2010), Project 73969,
"SCWRF Technical Support Project," page 2 of 4, line 86, as identified in the 2011 User Fee
Rate Study.
This project will replace two process air blowers at the SCWRF. These blowers play a critical
role in the wastewater treatment process as they are required to aerate wastewater continuously,
24 hours a day, seven days a week. The current blowers are approximately l6 years old and,
over the last year, have required extensive repairs and shown signs of decreased reliability and
higher power consumption.
The proposed process air turbo-blowers utilize reliable, energy-saving technologies such as
variable frequency drives, premium efficiency direct current motors, and magnetic bearings.
These advancements are expected to dramatically reduce annual blower energy consumption by
an estimated $48,000 (27 percent) and reduce annual blower maintenance costs by
approximately $30,000, thereby saving an estimated $78,000 annually in operating cost. In
addition, the life expectancy of the equipment will be substantially increased. Additionally, the
proposed air flow meters will allow the SCWRF operators to set adjustable flow rates to meet the
process treatment requirements more precisely, thereby improving the reliability of producing
compliant irrigation quality water.
Request for Quotation (RFQ) No. 08-5011-111 was posted on November 26, 2013, with all five
awarded vendors of the Fixed-term Underground Utilities Contract 08-5011 notified. Three
quotes were timely received. The qualified quotes are summarized in the table below and in the
quote tabulation information in Attachment 1.
Bidder Sub-total Allowance Total Quote Amount
Quality Enterprises $582,239.15 $63,000.00 $645,239.15
Mitchell & Stark $659,375.00 $63.000.00 $722,375.00
D.N. Higgins $834.434.00 $63.000.00 $897,434.00
County staff and the local project design engineer, Hole Montes, determined the low quote to be
fair and reasonable and recommend awarding the work order to Quality Enterprises USA, Inc.,
as the lowest responsive and qualified local bidder(reference Attachment 3). The low quote was
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2/11/2014 16.C.2.
eight percent below the design engineer's estimate of $701,000. The Purchasing Department
concluded that bidding was competitive, and representative of market conditions. Quality
Enterprises USA, Inc., has a satisfactory performance and warranty record on previous
wastewater utility-related projects. The quote specifications informed the bidders that there may
be unforeseen conditions associated with the project. The total quote amount incorporates an
allowance of$63,000 which includes, but is not limited to, replacement of in-slab conduit and
cabling. Staff will negotiate a price for any unforeseen conditions prior to start of any additional
work.
FISCAL IMPACT: Funding is available and is consistent with the FY2014 Capital Budget
approved by the Board on September 19, 2013. The source of capital funding is the Wastewater
User Fee Fund (414). Funds are available in Project 73969, SCWRF Technical Support Project.
Using today's dollars, the total cost to replace the asset is $645,239.15, which has a life
expectancy of 30 years. The project is expected to be completed in March 2015. The operating
budget impact of the completed project is reflected in the table below. The source for future
operating expenses will be user fees.
Elements FY 2014 FY 2015 FY 2016 - FY2045
Capital Outlay $645,239.15 0 0
Cost Savings * 0 $39,000 $78.000
*This reflects the approximate cost savings in the annual operating budget for each fiscal year
over the life of the asset (assuming an inflation rate of 2.4 percent, per Consumer Price Index
forecasts). The annual savings consists of approximately $48,000 in power consumption savings
and $30,000 of maintenance savings. Since the new turbo-blowers will not go into service until
March 2015, the cost savings for FY2015 is prorated. While this project is required for
replacement alone, the resulting internal rate of return for the project is 11 percent (reference
Attachment 4).
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires
majority vote for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing
Board of the Collier County Water-Sewer District, award RFQ No. 08-5011-111 for Project No.
73969, SCWRF Technical Support Project, to Quality Enterprises USA. Inc., in the amount of
$645,239.15, and authorize the Chairman to sign the County Attorney approved work order.
Prepared By: Oscar P. Martinez,P.E., PMP, Senior Project Manager, Public Utilities PPMD
Attachments: 1. Purchasing Bid Tabulation Information
2. PPMD Quote Analysis
3. Engineer's Recommendation Letter
4. Internal Rate of Return Calculation
5. Work Order
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2/11/2014 16.C.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.2.
Item Summary: Recommendation to award Request for Quote No. 08-5011-111,
"Replacement of Process Air Blowers at South County Water Reclamation Facility,"to Quality
Enterprises USA, Inc., in the amount of$645,239.15, for project No. 73969 South County Water
Reclamation Facility Technical Support Project.
Meeting Date: 2/11/2014
Prepared By
Name: Oscar Martinez
Title: Project Manager, Senior,Public Utilities Engineeri
1/16/2014 10:18:43 AM
Approved By
Name: HapkeMargie
Title: Operations Analyst,Public Utilities
Date: 1/16/2014 11:03:38 AM
Name: WallerDale
Title: Plant Manager,Wastewater
Date: 1/16/2014 11:11:12 AM
Name: Joseph Bellone
Title: Manager-Utility Billing&Cust Serv.,Utilities F
Date: 1/16/2014 1:35:19 PM
Name: JohnsonScott
Title: Purchasing Agent.Purchasing&General Services
Date: 1/17/2014 8:32:36 AM
Name: YilmazGeorge
Title: Administrator, Public Utilities
Date: 1/17/2014 4:32:09 PM
Name: PajerCraig
Title: Project Manager, Senior,Public Utilities Engineeri
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2/11/2014 16.C.2.
Date: 1/17/2014 4:41:35 PM
Name: BrilhartBrenda
Title: Purchasing Agent,Purchasing&General Services
Date: 1/21/2014 2:09:09 PM
Name: ChmelikTom
Title: Director,Public Utilities Engineering
Date: 1/22/2014 8:50:41 AM
Name: MarkiewiczToanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 1/23/2014 8:30:54 AM
Name: JohnssenBeth
Date: 1/23/2014 9:41:27 AM
Name: YilmazGeorge
Title: Administrator,Public Utilities
Date: 1/23/2014 12:32:20 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 1/24/2014 2:07:40 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 1/29/2014 1:05:08 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 2/3/2014 3:45:33 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 2/4/2014 11:36:59 AM
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2/11/2014 16.C.2.
Attachment 1
COLLIER COUNTY QUOTE NO.RFQ 08-5011-111
REPLACEMENT OF PROCESS AIR BLOWERS-QUOTATION FOR PROJECT PHASE 1
SOUTH COUNTY WATER RECLAMATION FACILITY
COLLIER COUNTY PUBLIC UTILITIES DIVISION
QUALITY MITCHELL& D.N.HIGGINS
STARK
Item Est
No. Item Description 'Units Quantity Total Total Total
BASE PRICE-TURBO BLOWER NO.8 WITH ALL SUPPORTING FEATURES AND SCADA CONTROL
1 Perform all Contract Work described for Contract Phase 1 in the
Contract Documents as limited to One New Turbo Blower(No.8,
Stage A of Contract Phase 1 as described in Specification Section
01120), Work includes new Master Control Unit and all SCADA work LS 1 $ 354,252.10 $ 401,912.00 $ 511,641.00
and spare parts and excludes Work covered in Quotation Item 2. This
Quotation Item includes Installation of Owner Furnished Materials as
described in the Contract Documents.
2 Provide field technician and support from Turbo Blower Manufacturer
for inspection,startup.testing and training. Security badge DAYS 6 $ 9,901.50 $ 12,000.00 $ 9,498.00
procurement to be considered part of Quote Item 1.
3 Allowance Fund for Owners Use as Directed. This fund will be used
only at the Owner's direction to accomplish work due to unforeseen
conditions(Refer to Specification Section 01135 for more detail).
Inclusion of the Allowance Fund as part of the Contract Price is not a LS 1 $37,000.00 $37,000.00 $37,000.00
guarantee that the Contractor will be paid any portion or the full
amount of the Allowance Fund,
QUOTATION TOTAL-BASE PRICE $ 401,153.60 $ 450,912.00 $ 558,139.00
ADDITIVE ALTERNATE-TURBO BLOWER NO.7
AA-1 Perform all Contract Work described for Contract Phase 1 in the
Contract Documents as limited to One New Turbo Blower(No.7,
Stage B of Contract Phase 1 as described in Specification Section
01 120)except Work covered in the Base Price and in Additive Quote LS 1 $ 209,834.30 $ 235,463.00 $ 303,795.00
Item AA-2. This Item includes Installation of Owner Furnished
Materials as described in the Contract Documents.
AA-2 Provide field technician and support from Turbo Blower Manufacturer DAYS 5
for inspection,startup,testing and training. $ 8,251.25 $ 10,000.00 $ 9,500.00
AA-3 Allowance Fund for Owners Use as Directed. This fund will be used
only at the Owner's direction to accomplish work due to unforeseen
conditions(Refer to Specification Section 01135 for more detail).
Inclusion of the Allowance Fund as part of the Contract Price is not a LS 1 $ 26,000.00 $ 26,000.00 S 26,000.00
guarantee that the Contractor will be paid any portion or the full
amount of the Allowance Fund.
QUOTATION TOTAL-PRICE FOR ADDITIVE ALTERNATE ITEMS AA-1 THRU AA-3 $ 244,085.55 $ 271.463.00 • 339,295.00
QUOTATION TOTAL-PRICE FOR ALL ITEMS INCLUDING ADDITIVE ALTERNATE ITEMS $ 645,239.15 $ 722,375.00 $ 897,434.00
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2/11/2014 16.C.2.
Attachment 2
Quote Results of RFQ # 08-5011-111
(Replacement of Process Air Blowers)
$1,000,000
KEY:
$900,000 . -
Dashed Green-
$800,000
AVERAGE BID
$700,000
Dashed black-
_
I 1111111.' IIIII 1111 - +/- 1 std dev
of avg bid
$500,000 _ - , --
$400,000 '
Ell •1 —1.-- - Dotted red-
$300,000 * estimate for
mil
+i-l'ol-r2iz0o9ntoafi e ng
5200,000 • 11111 -
construction
$100,000 • ' 1 _iM, i
Eng Est Quality Mitchell DN
Ent. & Stark Higgins
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Attachment 3
2/11/2014 16.C.2.
s � a
HOLE IVIONTES
95:rn_. r V'v'a, •t; ✓i{ `I ltd `('l! Fuon 23S"254 20%?t.'Pax:23;,2.:4 2099
January 14,2014
Oscar Martinez, Senior Project Manager
Collier County Public Utilities
3339 Tamiami Trail East Suite 303
Naples FL 34112
RE: EVALUATION OF QUOTATIONS
SCWRF PROCESS AIR BLOWERS
HM File No. 2013.094
Dear Oscar,
We have reviewed the three bids received by the County on Process Air Blowers Replacement
for the SCWRF, County Quote No. 08-5011-111. The three bidders and their quoted price are
identified below as provided by the County Purchasing Department. The apparent low quote is
from Quality Enterprises in the amount of$645,239.15,which includes Additive Alternate 1.
Bidder Bid
1 Quality Enterprises USA,Inc. $645,239.15
2 Mitchell&Stark Company,Inc. $722,375.00
3 Douglas N Higgins, Inc. $897,434.00
Quality Enterprises has successfully completed other construction projects for Collier County
and is on the County's list of approved utility contractors. The engineer's estimate is $701,000.
Therefore, we recommend award of this construction contract, including Additive Alternate 1, to
Quality Enterprises.
Please contact us if there are any questions about this quote evaluation.
Thank you,
HOLE M TT)S,INC.
H. iffor epper III,P.E.
Director of Project Management/Associate
HCP:dlh
H12013';2013094\MC Correspondence\C1 Client Corrspondencc\201401 t4 OM Air Blowers Award Recommendation Itr I(CP.doc
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Attachment 4
Calculating Internal Rate of Return (IRR) -Replacement of Process Air Blowers
(Assume annual power&mtce.savings of$48.000&$30.000 respectively,30 yr.life) 1/13/2014
Year Revenue
0 -$645.239
I £39,000
2
£78,000
3 $78,000
4 $78,000
5 $78,000
6 $78,000
7 $78,000
8 $78,000
9 $78,000
10 $78,000
11 $78.000
12 $78.000
13 $78,000
14 $78.000
15 $78.000
16 $78,000
17 $78.000
18 $78.000
19 $78,000
20 $78.000
21 $78,000
22 $78,000
23 $78,000
24 $78,000
25 $78,000
26 $78,000
27 $78,000
28 $78,000
29 $78,000
30 $78,000
IRR= 11%
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Attachment 5
WORN ORDER Page 1 of 2
Agreentettt for Fixed'Icon Annual Underground Utilities Contractors
Dated:March 11.2005(Rfl BBId 0S-5011-III)
This Work Order is for professional underground utility services for work known as:
Project Name: Replacement of Process Air Blowers at SC\VRF
Project No: 7396936.6
The work is specified in the proposal dated January 13,2014 which is attached hereto and made a part of this Work Order. In
accordance with Terms and Conditions of the Agreement referenced above, this Work Order is assigned to: Quality
Enterprises USA,Inc.
Scope of Work: As detailed in the attached proposal and the following:
• Task I -Perform all contract work described for base contract
« Task IT -Provide field technician and support from equipment manufacturer for base contract
« Task III -Allowance fund for be contract
• 1 ask IV -Perform all contract work described for additive alternate
« Task V -Provide field technician and support from equipment manufacturer for additive alternate
* Task VI -Allowance fund for additive alternate
Scheduleof of Complete work within 420 days from the date of the Notice to Proceed which is accompanying this Work
Order.
Compensation: in accordance with the Agreement referenced above, the County will compensate the Firm in accordance
with following method(s): LEI Negotiated Lump Sum(NLS); ❑Lump Sum Plus Reimbursable Costs(LS-FRC), ❑Time 5:
Material(T&M)(established hourly rate—Schedule A);[Cost Plus Fixed Fee(CPFF),(define which compensation method
will he used for which tasks)as provided in the attached proposal.
Task I 5354,252.10 Lump Sum
Task II 5 9,901.50 Lump Sum
Task 111 S 37,000.00 T&M
Task IV 5209,83430 Lump Sum
Task V S 8,251.25 I amp Sum
Task VI $ 26.000.00 T&M
TOTAL FEE S 645,239.15
PREPARED 1-t5': 1
Use r-R Marljlrie E PM1.4 Senior Project Manager Date
> r r p if ui/ vr`1 ! 4
AIIROVEDBY:___ '' 1 't l
(Public Utilities,PPMD)Tom Chmelik Date
APPROVED BY: 4u` � 19.2.,rut
(Public Utilities)George Yilmaz Date
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight C.Brock,Clerk Collier County,Florida
By:
Deputy Clerk Tom Henning, BCC Chairman
11', • Enterprises USA,Inc.
,`
--
Susan i
t Witness One Ndme/Titte)
Louis-3. Gaudio, Vice..PresitienL_.
(Name and Title)
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2/11/2014 16.C.2.
Attachment 5
WORK ORDER Page 2 of 2
I3y: fl
Cohan
(Witness Two Namerlitte)
Approved as to Form and Legality
Assistant County Attorney
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COWY County
kiniiinisinThe SeNices Division
Purchssin
REQUEST FOR QUOTATIONS FOR MULTIPLE PROECTS UNDER CONTRACT##08-5011
"Annual Contract for Underground Utilities"
Date: November 26, 2013
From: Brenda Briihart, Procurement Strategist
239-252-8446,Telephone Number
239-252-6697, Fax Number
brendabrilharttacolliergov.net
To: Prospective Vendors
Subject: RFQ#08-5011-111 -Replacement of Process Air Blowers SCWRF
As provided in the referenced contract, the Collier County Purchasing Department is soliciting
quotes for the referenced project.
RFQ Due Date: 4:00 PM 1/8/14
Non-Mandatory Pre-Quote Meeting j 9:00 AM 12/19/13
SCWRF
Pre-Quote Meeting Location: 5600 WarrenStreet .
Naples
Q&A Deadline: 1/6/14
Substantial Final
Phasel 390 days 420 days
Phase 2 360 days 390 days
Number of Days to Final Completion: Phase 3 360 days 390 days
Plans and Specs: Attached
Liquidated Damages: $750.00/Day
Direct Material Purchase No
Your quotation response for this project is due no later than the date and time specified above.We
will not accept any quotation responses later than the noted time and date. If your firm is unable to
respond electronically, your quotation must be received in the office of the Purchasing Department at
the above referenced address no later than the time and date specified. We look forward to your
participation in this request for information/quotation process.
Ouality Enterprises USA, Inc,
Firm's Complete Legal Name
239-435-7200 / 239-435-7202
(..eitS Ta r•zewe. .a , u'.-r
Vice' #ttr
President
Title
Louis J. Gaudio 1/13/14
Print Name Date
. C: Oscar Martinez, Sr. Project Manager
•
RFQ 08-5011-111
t
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2/11/2014 16.C.2.
COLLIER COUNTY QUOTE NO. RFQ 08-5011-111
REPLACEMENT OF PROCESS AIR BLOWERS -QUOTATION FOR PROJECT PHASE 1
SOUTH COUNTY WATER RECLAMATION FACILITY
COLLIER COUNTY PUBLIC UTILITIES DIVISION
Item Unit Est
No. Item Description Units Price Quantity Total
BASE PRICE-TURBO BLOWER NO. 8 WITH ALL SUPPORTING FEATURES AND SCADA CONTROL
1 Perform all Contract Work described for Contract Phase 1 in the
Contract Documents as limited to One New Turbo Blower(No. 8,
Stage A of Contract Phase 1 as described in Specification Section
01120). Work includes new Master Control Unit and all SCADA work — — Lump Sum
and spare parts and excludes Work covered in Quotation Item 2. This
Quotation Item includes Installation of Owner Furnished Materials as
described in the Contract Documents. $354,252.10
2 Provide field technician and support from Turbo Blower Manufacturer
for inspection, startup,testing and training. Security badge DAYS 6
procurement to be considered part of Quote Item 1. $1,65025 $9.901.50
3 Allowance Fund for Owners Use as Directed. This fund will be used
only at the Owner's direction to accomplish work due to unforeseen
conditions (Refer to Specification Section 01135 for more detail).
Inclusion of the Allowance Fund as part of the Contract Price is not a — —
guarantee that the Contractor will be paid any portion or the full
amount of the Allowance Fund. $37,000.00
QUOTATION TOTAL-BASE PRICE_ $401,153.60
ADDITIVE ALTERNATE-TURBO BLOWER NO.7
AA-1 Perform all Contract Work described for Contract Phase 1 in the
Contract Documents as limited to One New Turbo Blower(No. 7,
Stage B of Contract Phase 1 as described in Specification Section
01120)except Work covered in the Base Price and in Additive Quote — _ Lump Sum
Item AA-2. This Item includes Installation of Owner Furnished
Materials as described in the Contract Documents.
$209,834.30
AA-2 Provide field technician and support from Turbo Blower Manufacturer
for inspection,startup,testing and training. DAYS $1,650.25 5 $8,251.25
AA-3 Allowance Fund for Owners Use as Directed. This fund will be used
only at the Owner's direction to accomplish work due to unforeseen
conditions(Refer to Specification Section 01135 for more detail).
Inclusion of the Allowance Fund as part of the Contract Price is not a — — —
guarantee that the Contractor will be paid any portion or the full
amount of the Allowance Fund.
$26,000.00
QUOTATION TOTAL-PRICE FOR ADDITIVE ALTERNATE ITEMS AA-1 THRU AA-3 $244,085.55
QUOTATION TOTAL-PRICE FOR ALL ITEMS INCLUDING ADDITIVE ALTERNATE ITEMS $645.239.15
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