Agenda 01/28/2014 Item #16D 1n
1/28/2014 16.D.1.
EXECUTIVE SUMMARY
Recommendation to approve the Student School Year Agreement with the District School Board of
Collier County for transportation services for County recreation program participants at an
estimated annual cost of $5,000.
Obiective: To obtain cost - effective and reliable after school transportation services for Collier
County Parks and Recreation program participants.
Considerations: For the past twenty four years, Collier County has entered into a transportation
agreement with the District School Board of Collier County for the transportation of participants
of County recreation programs. Participants are typically taken from their base locations to
parks and other educational/recreational attractions throughout the area. The Student School
Year Agreement will be effective until June 4, 2014.
Although we have made attempts to utilize other vendors, the School Board is the provider that
can meet the transportation needs of the Parks and Recreation Department programs in a safe,
reliable, and cost - effective manner for the wellbeing of the participating children.
The Parks and Recreation Department will use the services of School Board transportation under
the provisions of Option A of the Agreement; wherein the School Board will provide buses and
drivers at a rate of $37.80 per hour plus $2 73 per mile for the school year programs. This rate is
calculated from the time the bus leaves the transportation barn to the time of its return.
Fiscal Impact: Funds for recreation program related transportation services are budgeted in the
Unincorporated Area General Fund (111) Parks & Recreation budget. The annual cost for
transportation services is estimated to be $5,000. Fees charged to program participants recover
program costs including transportation.
Growth Manaeement Impact: No Growth Management Impact is associated with this action.
Lesal Consideration: This item has been approved as to form and legality and requires majority
vote for approval. - CMG
Recommendation: That the Board of County Commissioners approve and authorize the Chair to
sign the Transportation Agreements with the District School Board of Collier County for the
transportation of County program participants.
Prepared by: Natali Betancur, Operations Analyst, Parks and Recreation Department
Attachments: 1) Student School Year Transportation Agreement
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1/28/2014 16.D.1.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.1.
Item Summary: Recommendation to approve the Student School Year Agreement with
the District School Board of Collier County for transportation services for County recreation
program participants at an estimated annual cost of $5,000.
Meeting Date: 1/28/2014
Prepared By
Name: BetancurNatali
Title: Operations Analys, Parks & Rec -NCRP Admin
12/12/2013 3:26:32 PM
Submitted by
Title: VALUE MISSING
Name: McPhersonJeanine
12/12/2013 3:26:34 PM
Approved By
Name: WilliamsBarry
Title: Director - Parks & Recreation,Parks & Recreation
Date: 12/26/2013 9:53:12 AM
Name: AlonsoHailey
Title: Operations Analyst, Public Service Division
Date: 1/13/2014 10:36:09 AM
Name: Washburnllonka
Title: Manager - Park Operations,Parks & Recreation
Date: 1/14/2014 8:30:16 AM
Name: CarnellSteve
Title: Administrator - Public Services
n Date: 1/14/2014 8:19:56 PM
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Name: GreeneColleen
1/28/2014 16.D.1.
Title: Assistant County Attorney,County Attorney
Date: 1/16/2014 3:00:03 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 1/17/2014 9:56:51 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 1/17/2014 5:16:39 PM
Name: IsacksonMark
Title: Director -Corp Financial and Mgmt Svs,CMO
Date: 1/21/2014 1:38:40 PM
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1/28/2014 16.D.1.
@VFDB /Parks Rccreation GPS2013 -14
MEMORANDUM OF UNDERSTANDING
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARD, INC.
and
COLLIER COUNTY, A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR THE DELIVERY OF
2013 -2014 AFTER SCHOOL PROGRAMING
IMMOKALEE OUT -OF- SCHOOL TIME INITIATIVE ( IOSTI)
IN COLLIER COUNTY
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board, Inc. (hereinafter referred to as the "Workforce Board ") and Collier County, a political Subdivision of the
State of Florida (hereinafter referred to as the "Parks and Recreation ").
I. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the IOSTI locally
known as Guidance Programs for Success (hereinafter referred to as "GPS ") in Collier County, Florida. The
n 2013 -2014 GPS/TIF after school project will provide 150 students (grades 5 through 8) with out -of- school -time
programs. The GPS initiative is initiated and funded by the Naples Children and Education Foundation (NCEF).
II. Services to be Provided by Parks and Recreation
Parks and Recreation agrees to:
A. Provide fifty (50) additional students in grade 6 through grade 8 with an 18 -day out -of- school -time
sports league titled the "GPS Middle School Sports Challenge" and located at the Immokalee Sports
Complex;
B. Structure the sports league to be offered three (3) days a week, two (2) hours a day for six -weeks and
to include homework support, organized sports and a pool celebration at the end of each session;
C. Collaborate with GPS Coordinator to monitor the success of the first league and determine additional
sports leagues to be offered up to but not to exceed the allocated funding;
D. Provide one hundred (100) additional students in grades 5 -8 with a 26 -day out -of- school -time
program titled "Super Sports Saturdays" at Parks and Recreation Community park and /or Sports
Complex;
E. Structure the Super Sports Saturdays program to be offered for three (3) hours each Saturday
throughout the school year and to include organized sports- related activities;
F. Implement the 7 Habits of Happy Kids ubiquitously throughout each Parks and Recreation out -of-
school -time program;
G. Submit in writing any and all proposed changes in program to the Workforce Board for written
approval prior to implementation;
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H. Report in writing on agreed upon deliverables (see Attachment A) including student enrollment
information, attendance verification and average daily attendance (ADA) for both Parks and
Recreation out -of- school -time programs;
I. Participate in GPS professional development and continuous improvement meetings to provide
reports and updates and to offer programmatic suggestions;
J. Maintain usual and customary records to be available upon request;
K. Submit to the Workforce Board monthly invoices for services rendered. Such invoices may be
computer - generated and may be in electronic, facsimile, or paper format;
L. Submit final invoice and written report no later than June 30, 2014. Failure to submit final
invoice and report by June 30, 2014, will constitute breach of contract and may result in the
forfeiture of all or partial funding.
III. Services to be Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the
2013 -2014 GPS/Parks and Recreation Initiative;
B. Provide fund reimbursement within thirty (30) days of receipt of invoice; funding is not to exceed
the total amount of: $40,680 during 2013 -2014; and,
C. Provide one Project Coordinator to assist in the full implementation of the 2013 -2014 GPS/Parks and
Recreation out -of- school time programs.
IV. General Conditions
A. Parks and Recreation and its representative signing this document attest that:
1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by
any federal department or agency; and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
B. Parks and Recreation and the Workforce Board agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including, but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by § 768.28, Florida Statutes;
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3. Each party agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under § 1002.22,
Florida Statutes, and shall be shared only with written parental permission; and
4. Each party commits to support the other in its implementation and to work coliaborativeiy with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
V. Duration of Memorandum of Understanding
This Memorandum of Agreement shall begin when signed by all parties and shall end on June 30, 2014, except
as provided in Article V ( "Termination ") of this Memorandum of Understanding. it is understood that this
agreement may be amended during the program year at the direction of the Naples Children and Education
Foundation or as a result of programmatic need. Any such revisions shall be in writing and agreed upon by both
parties.
VY. Termination
Either party to this Memorandum of Understanding may terminat: its responsibilities and agreements made
herein upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation for
services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding the partners affix their signatures in
the spaces provided.
Tom kenning, Chairperson
Collier County Board of County Commissioners
Joe Paterno, Executive Director
Southwest Florida Workforce Development Board, Inc.
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Attachment A: Deliverables NCEF Required with each Invoice
0 Attendance data verification and the Average Daily Attendance (ADA) for the
Monthly* time period covered in the invoice for all students in program (not solely funded
by GPS)
* or quarterly, if 0 Assessment data collected during the time period being invoiced
applicable
® Written Program Report to include:
- Description of how funds were spent during time period invoiced
• Summation of the goals (WIGs) that have been met or what progress has
been made toward each
Listing any personnel (staff/board) changes that have occurred
- Description of how you are measuring the project's impact on students or
the broader community (include specific indicators of change and timeline)
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® Receipts for any and all materials and payroll records to equal the total amount
of the funds requested in the invoice
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