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Agenda 01/14/2014 Item # 16E2 1/14/2014 16.E.2. EXECUTIVE SUMMARY Recommendation to accept reports and ratify staff-approved change orders and changes to work orders. OBJECTIVE: To enable the Board to oversee the execution of administrative change orders and changes to work orders and promote accountability in the use of staff authority. CONSIDERATIONS: On April 22, 2003, the Board approved a recommendation to implement a plan to enable changes to BCC-approved contracts (Section XV.C, Collier County Purchasing Policy) of not greater than 10 percent of the current Board approved amount or $10,000 (whichever is greater) to be authorized by staff. Also included in the report are changes to Work Orders. These include work orders issued under CCNA Contracts that are less than or equal to $200,000 (Section VII.C, Collier County Purchasing Policy), and changes to work orders for all other contracts (Section XV.G, Collier County Purchasing Policy) that are not greater than 10 percent of the current Board Approved amount or $100,000 (whichever is greater). The Administrative report identifies the percentage changes to contracts or work orders that have occurred since the prior BCC approved amount which are below the threshold limits as referenced above. The plan calls for staff to submit a monthly report listing these change orders from the previous reporting period. Enclosed is the monthly report of the Administrative Change Orders and Administrative Changes to Work Orders. These reports cover the period of November 20, 2013 to December 12, 2013. FISCAL IMPACT: The net total for 9 changes to contracts is $104,312.70. The net total for 2 changes to work orders is $5,864.98. LEGAL CONSIDERATIONS: This item concerns change orders initiated prior to the Board's enactment of the new Purchasing Ordinance, which became effective with its filing with the State this past December 16, and complies with the Purchasing Policy then in effect. Accordingly, this item it approved as to form and legality and requires majority vote for approval. -JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: That the Board of County Commissioners accepts the enclosed Administrative Change Orders Report and Administrative Changes to Work Orders Report and ratifies the listed change orders and changes to work orders. PREPARED BY: Diana DeLeon, CPPB, Contracts Technician, Purchasing Department Packet Page-1300- 1/14/2014 16.E.2. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.E.16.E.2. Item Summary: Recommendation to accept reports and ratify staff-approved change orders and changes to work orders. Meeting Date: 1/14/2014 Prepared By Name: DeLeonDiana Title: Contracts Technician,Purchasing 12/17/2013 3:19:42 PM Submitted by Title: Contracts Technician,Purchasing Name: DeLeonDiana 12/17/2013 3:19:44 PM Approved By Name: DeLeonDiana Title: Contracts Technician,Purchasing Date: 12/18/2013 8:11:43 AM Name: MarkiewiczJoanne Title: Manager-Purchasing Acquisition,Purchasing&Gene Date: 12/18/2013 10:52:44 AM Name: WardKelsey Title: Manager-Contracts Administration,Purchasing&Ge Date: 12/18/2013 1:30:40 PM Name: pochopinpat Title: Administrative Assistant,Facilities Management Date: 12/18/2013 4:30:28 PM Name: PriceLen Packet Page -1301- 1/14/2014 16.E.2. Title: Administrator, Administrative Services Date: 12/19/2013 4:21:18 PM Name: KlatzkowJeff Title: County Attorney Date: 12/26/2013 11:38:15 AM Name: PryorCheryl Title: Management/Budget Analyst, Senior,Office of Manag Date: 1/2/2014 10:22:51 AM Name: OchsLeo Title: County Manager Date: 1/6/2014 10:17:25 AM Packet Page -1302- 1/14/2014 16.E.2. v W N C y E E ` eco 3 c o °_ o 0 o m o o VV E )n °' ° o o aa) °. ac) L. E v Q o o v - o E o r e O U w Gi- " m d a a !a m a' N o O •° O C of O) 2O >' c -c .� C ICa N p >' o 7 p N p N t U ° co -0 ,0 o 0 0 o °0 2 . o To 0 0 0 5) V NO o 0 o r C C e r E m V E C D•a C m C C O 0 E^ a O E 0 U O O O as'a V c a N M m 0 7 r O C 0 0 d d` E * -0 C) Lo.. 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Purchasing Department Administrative ServiO8s DiVisicn Change Modification Form Purchasing eg!Contract Change Request ❑Work Order Modification Contract#: 12- Change#:2 PO/Work Order#: Project Name: Immokalee South Park - 1 5982 4500142782 Community Center Project#: 80085 Project Manager: Department: Facilities Contractor/Firm Name: Compass Robert Fuentes Management I Construction, Inc. Original Contract/VVork Order Amount $ 1,073,995.00 12-12-12 11B Original BCC Approval Date; Agenda item # Current BCC Approved Amount $ 1,073,995.00" 12-12-12 11B Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 1,078,610.54 12/19/2013 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 861.17 0.51% Total Change from Original Amount Revised Contract/Work Order Total $ 1,079,471.71 0.51% Change from Current BCC Approved Amount Cumulative Changes $ 5,476.71 0.08% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: Last approved completion date: Revised completion date (includes this 12-19-2013 12-19-2013 change): 12-29-2013 Number of days added: 10 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval (this box must be initialed by Project Manager) ❑ Add new task(s) Change task(s) ❑ Delete task(s) j ❑ Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added: WD#3 the original trees on Sheet# 1 from Pergola Landscape Architects, needed to be change to a less taller growing tree due to the proximity of LCEC transmission lines. 2. Provide detailed rationale for the requested change: The original specify trees could cause a problem when the height reaches closely to electrical lines and the power Company LCEC objected to the planting of these trees so close to their i easement. 3. Provide explanation why change was not anticipated in original scope of work: initial site survey the landscape did not indicate any issues with the electrical lines, the trees were to be planted 10' away from the easement nevertheless LCEC protested and we need to change the type and height of the trees. 4. Describe the impact if this change is not processed: if change is not process and landscape does not conform to the site plan and Land Development codes the project would not received a CO. —.__—�.---_—_._-- Type of Change I Modification ❑ 1. Planned / Elective I DI 2. Unforeseen conditions/circumstance I fgt. Quantity or price adjustment -L2 4. Correction of error(s) ❑ 5. Value added 1 T.6. Schedule adjustment — ---— — -- Change Requested By • Contractor/Consultant ( Owner I ❑ Using Department _ {Design Professional ! a-Regulatory Agency (specify): LCEC i ❑ Other(specify): _ Jorik Purchasing Professional Participated in Negotiation of Change/Modification: 53 Yes ❑ No Revised:7/26/13 1 Packet Page -1306- 1/14/2014 16.E.2. /? I Approved by: / ‘,,j..".._„--f-_„,_ 49 Date: /I - 2o Name and ------- #4-i - i . , Reviewed by /-) ' / ,fi, -)4 Date: //...--4/ /3 /- (24. - 4-4 - Procurement'Str-tegist's Name: I Revised:7/26'!3 Packet Page-1307- _____. 1/14/2014 16.E.2. Colter* County Purchasing Department ,4crnirtntNeSeroces DvISICA1 Change Modification Form Purdlasiroa Contract Change Request U Work Order Modification Contract#:136034 Change#: 02 ' PO/Work Order#: Project Name: Naples Manor Sidewalk 4500144109 Imo. LAP 429902-1-58-01 1 Project#: 33205 Project Manager: Bob Department TECM Contractor/Firm Name:OAK Florida 1 Petersen Inc. dba Owen-Ames-Kimball Company 'Original Contract/Work Order Amount $ 730,996.08 4/9/13: 15.:', 11 Original BCC Approval Date; Agenda Item# Current BCC Approved Amount $ 730,996.08 4,.4 1 � 11 Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 762,104.49 1/13/2014 SAP Contract Expiration Date(Master) Dollar Amount of this Change $ 4,200.00 f 4.83% Total Change from Original Amount Revised Contract/Work Order Total I $ 766,304.49 4.83% Change from Current BCC Approved Amount Cumulative Changes $ 35,308.41 r 0.55% Change from Current Amount Completion Date,Description of the Task(s)Change,and Rationale for the Change Original completion date: Jan. 13, ' Last approved completion date:Jan, I Revised completion date(includes this 2014 13, 2014 I change):Jan. 13, 2014 Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval BP(this box must be initialed by Project Manager) U Add new task(s) 1 U Change task(s) 1 U Delete task(s) ®Other(specify): 1.Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days added:Signed and sealed as-builts required by FOOT,contract doesn't specify signed and sealed as-builts. 2.Provide detailed rationale for the requested change:needed to close out project 3.Provide explanation why change was not anticipated in original scope of work: did not anticipate FOOT to require signed and sealed documents 4.Describe the impact if this change is not processed:unable to close out project and get accepted by FDOT J Type of Change/Modification U 1. Planned/ Elective I U 2. Unforeseen conditions/circumstance I U 3. Quantity or price adjustment LO 4. Correction of error(s) I U 5.Value added { ©6. Schedule adjustment Change Requested By O Contractor/Consultant I 0 Owner 0 Using Department j L] Design Professional I U Regulatory Agency(specify): U Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: Yeses U No Approved by: Date: l- Name and Title: Steve R" ?r, Manager-Road Construction Reviewed by: E�G� �,� Date: '7 ., j,2) Procurement Strategists eme: Ev- yn Colon • I.,.... . _ Revised:7126113 Packet Page -1308- 1/14/2014 16.E.2. Cr o County Purchasing Department Adrrinistaiive Services Division Change Modification Form purchasing Z Contract Change Request ❑Work Order Modification Contract#: 11-5626 Change#: 11 PO/Work Order#: ' Project Name: 100-Year Flood 4500102358 Elevations for 5 Basins in Collier County Project#: 50100 Project Manager: Robert Department: GMD-P&R, Contractor/Firm Name: Tomaseilo Wiley Natural Resources Dept. Consulting Engineers, Inc. Original Contract/Work Order Amount $ 215;000.004-223-, 16(A)(6) Original BCC Approval Date; Agenda Item # Current BCC Approved Amount $ 975503.70'18-1-7, 16(A)(10) Last BCC Approval Date; Agenda Item# Current Contract/Work Order Amount $ 975,503.70 fc-rl SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 10;.000.00 358.37% Total Change from Original Amount Revised Contract/Work Order Total $ 985,503.70 1.03% Change from Current BCC Approved Amount Cumulative Changes $ 770,503.70 1.03% Change from Current Amount Completion Date, Description of the Task(s) Change,and Rationale for the Change Original completion date: 11-16-04 Last approved completion date: 6-18- Revised completion date(includes this 14 change): 9-16-14 Number of days added: 90 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval � 'CA._� (this box must be initialed by Project Manager) Eg Add new task(s) ' ❑ Change task(s) ❑ Delete task(s) ❑ Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added: As part of the first round of review comments received from FEMA, the consultant must now locate the boundary for the Limit of Moderate Wave Action (LiMWA). This is a new requirement for the Collier County Digital Flood Insurance Rate Map(DFIRM). 2. Provide detailed rationale for the requested change: The additional work required by FEMA creates additional work for the consultant. The additional time is an estimate to account for the additional arrangements FEMA will have to make in order to complete the review and republication of the DFIRM. 3. Provide explanation why change was not anticipated in original scope of work: Establishment of the LiMWA is a new requirement as a result of changes within FEMA's floodplain mapping criteria and became effective due to a remodeling of the coastal surge flooding analysis using the updated LiDAR topographic information 4. Describe the impact if this change is not processed: FEMA will not approve the submitted updates to the DFIRM without including the LiMWA. Type of Change/Modification ❑ 1. Planned/Elective 1 ® 2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment ❑4. Correction of error(s) ❑ 5.Value added gi 6. Schedule adjustment Change Requested By ❑ Contractor/Consultant ® Owner 1 ❑ Usin• De•artment ❑ Design Professional 1 ❑ Regulatory Agency (specify): 1 ❑Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: ❑ Yes Z No Approved by: 10-30-13 Name and Title: Robert Wiley,principal Project Manager Revised:7126113 1 Packet Page-1309- .. // 1/14/2014 16.E.2.'� Reviewed by: ..' '■/:/ ` Date: //1 J 2//3 Procurement Strategist's Name. Evelyn Colon Revised:7/26/13 2 Packet Page-1310- 1/14/2014 16.E.2. AC0.4.. ..._...waltinty Purchasing Department Adrrin s raliueServicesl +ision Change Modification Form Pchasing ® Contract Change Request ❑Work Order Modification Contract#: 10-5373 Change#/mend 3 PO/Work Order#: Project Name: Energy Management Services Project#: N/A Project Manager: Dennis Department: Facilities Contractor/Firm Name:Tampa Bay Linguidi Management Systems Sales, Inc. Original Contract/Work Order Amount ? i . n U, 'v'f r mj ,I.'d' Original BCC Approval Date; Agenda Item# Current BCC Approved Amount ;212 + ol F' ∎ it: " - :Last BCC Approval Date, Agenda Item# Current Contract/Work Order Amount :..':;�', 4 "��tac, ' SAP Contract Expiration Date (Master) Dollar Amount of this Change 1 ; 17' 368.75% Total Change from Original Amount Revised Contract/Work Order Total $ 750,000.00 0.00% Change from Current BCC Approved Amount Cumulative Changes $ 590,000.00 0.00% Change from Current Amount , r � Compietion-Date,De cription f as s) hangs?"nd.Rationale„�f„ theiCFiange. , „�,, t:' � ,; �., ;fie+- mretaoEr l 6��...!'" ;, �` iw :;4 .tt3�»+mr- .-.,r-�.,�r ..,.- v:�sa�,tif m �,�.;_ ' '�.a4�.v,7ir� xs e"; Original completion date: N/A Last approved completion date: N/A Revised completion date (includes this change): N/A Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval DD(this box must be initialed by Project Manager) ❑Add new task(s) ❑ Change task(s) 0 Delete task(s) ® Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added:To amend the language in the Request for Proposal (RFP 10-5373), Item 5 Use of Subcontractors, which is incorporated by reference in the contract. 2. Provide detailed rationale for the requested change: The amendment allows the department and the contractor flexibility to utilize subcontractors in order to provide the required management services. 3. Provide explanation why change was not anticipated in original scope of work: Due to varying requirements for County buildings, the original language in the solicitation should have been deleted at the time the solicitation was issued. 4.Describe the impact if this change is not processed:The department and contractor would not be able to utilize the needed subcontractors. ... iy F : it tlg , 4t ��Tye -� re 10 .#:cto n� i" v r i* x '` v m �� w.tan_; .; . ' .,,mi'il4f.zi.<. ca., , g tll: .4 „,, pQ _ . 4 s a Ae” . :; z' ; 1,A ., l ❑ 1. Planned/Elective 2. Unforeseen conditions/circumstance ❑ 3. Quantity or price adjustment 1 ®4. Correction of error(s) ❑ 5.Value added ❑6. Schedule adjustment 1 i .I igaie�""-:mac w - `` ' �" E r .� iss3 tali wsi *�`gi '" `'4.,°2 it .:r.a(ia t-it , .� P+v€� �r � =Cage a ues �, VZ,Vt{< s. n .�„_R§,y+u-ra :��xen�=m."�.� � 'rfi`.t'�t��.v_'`'eF�` ..'Fl.. .�"' ir;. ,�+c�,r`"�=«.:� _Wa!L,S' G7�. :. r!_���,*...�w�t+n��'r�'�"iT' ,•,m�.s�'�..�"r�-. ,'cei .2.�� +�. : ; ❑ Contractor/Consultant _ E Owner E Using Department ❑ Design Professional ❑ Regulatory Agency(specify): ❑ Other(specs ): Purchasing Professional Participated in Negotiation of Change/Modification: ®Yes D No Approved by: i' ; Date: tl ► . i gu Name and Ti di j Reviewed by Date: /c,Z — 7 /3 Procurement.$tri7gist's Nam-. -hond- mior '4111116 Revised:7126!13 // i Packet Page-1311- 1/14/2014 16.E.2... EXHIBIT A-3 Contract Amendment#3 to Contract#10-5373 "Energy Management Services" This amendment,dated _! ,2013 to the referenced agreement shall be by and between the parties to the original Agreement,Tampa Bay Systems Sales, Inc.(to be referred to as"Contractor")and Collier County, Florida,(to be referred to as "Owner"). Statement of Understanding RE: Contract# 10-5373 -"Energy Management Services" In order to continue the services provided for in the original Contract document referenced above,the Contractor agrees to amend the Contract as follows: Note:Language deleted has been struck through. In accordance with the Request for Proposal, Exhibit IV, Additional Terms and Conditions, item 5, Use of Subcontractors, which is incorporated by reference in the contract under Section 15,Components of this Contract,the entire section is deleted as follows: 5. Use of Subcontractors - - - *O - using any non contracted sub contractors on Collier County jobs All other terms and conditions of the agreement shall remain in force. IN WITNESS WHEREOF,the Contractor and the County have each,respectively,by an authorized person or agent,hereunder set their hands and seals on the date(s)indicated below. Accepted: J u f F ,2013 OWNER: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA Q Markiewicz`� $ Interim Purchasing/General Servi es Director Contractor First Witness CONTRACTOR: Tampa Bay ales,Inc. `> Hi.1n 4 B Print Name • Print Name and Title Contractor Second Witness By: ;°s' Print Name J Approved as to Form and Legality: p • Assistant Courtt;t Attorney Packet Page -1312- 1/14/2014 16.E.2. Aa..............014ntY Purchasing Department A n Change Modification Form 1 Faro; ® Contract Change Request ❑Work Order Modification Contract#: 10-5373 Change: Amend 3 PO/Work Order#: Project Name: Energy Management Services Project#: N/A Project Manager: Dennis Department: Facilities Contractor/Finn Name:Johnson Linguidi Management Controls, Inc. Original.Contract/Work Order Amount $i i c '0 . 'f �� Original BCC Approval Date; Agenda Item# r .._.__.A_ ... -�`r tg,1 y M,= - z . :Last BCC Approval Date, Agenda Item# Current BCC Approved Amount �`�`' '�,:. ._.. pp o -�-", SAP Contract Expiration Date (Master) Current Contract/Work Order Amount � ' � ��� ��� i �_ .. - -. �Dollar 't, e e® 368 75% :Total Change from Original Amount Dollar Amount of this Change _ t .. Revised ContractNVork Order Total $ 750,000.00 0.00% `Change from Current BCC Approved Amount Cumulative Changes $ 590,000.00 0.00% Change from Current Amount ' s�' �e ^J a% E Y e ion ?"n:`} D!`.es rup i .5 T sk s �. hai g , and tionale or the Sang@ iu 'i�� !°xt�'�r� a k& - �a, 11.. et.Q ,',144 .. of h s 0 ,; .1n r _1 1C ,i: f. ° .,1*.: Original completion date: N/A Last approved completion date: N/A Revised completion date(includes this change): N/A Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval DD (this box must be initialed by Project Manager) ❑Add new task(s) ❑ Change task(s) ❑ Delete task(s) I ® Other(specify): 1.Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days added:To amend the language in the Request for Proposal(RFP 10-5373), Item 5 Use of Subcontractors,which is incorporated by reference in the contract. 2.Provide detailed rationale for the requested change:The amendment allows the department and the contractor flexibility to utilize subcontractors in order to provide the required management services. 3.Provide explanation why change was not anticipated in original scope of work: Due to varying requirements for County buildings,the original language in the solicitation should have been deleted at the time the solicitation was issued. 4.Describe the impact if this change is not processed:The department and contractor would not be able to utilize the needed subcontractors. fi+i7 '' "SS aya vV =R '• ,sya .a ._ aW,yw - i .. a w �� �. Type PAm, .nge MQ ifica r fIclogr 4..4 4 - '- - ,. , ❑ 1. Planned/Elective ❑2. Unforeseen conditions/circumstance ( ❑ 3. Quantity or price adjustment ®4. Correction of error(s) ❑ 5.Value added f ❑6. Schedule adjustment xs +,7f't?2 ar�.3us `�c.a ay: c r 'fit :-r ��.fSM En e.sR � �;k4'm2'X' �.3 S'Zu,•ti.Mr "g1s 3 W v f774�hange FgOSC ed aY Saw. NTL 4 Nl ad.`N E.4;j.. H:r�-744..eZI :., „'_....`I. -.ems q 1g a....... s?n51.';.af...8 ..e WY .. �...AF'.!ad24°'.. ❑ Contractor/Consultant Owner ® Using Department ❑ Design Professional 0 Regulatory Agency(specify): ❑ Other(speci ): Purchasing Professional Participated in Negotiation of Change/Modification: ®Yes 01 No Date: I Approved by: ! Z- 2- - r Z Name and Title: D-"-- in �1 f 77 Reviewed by: /i?,-.1,1 // Date: )..g.„ ...,..Q Procurement rat gist's Name:Rhonda Cu tfm ' ngs f Revised:7126113 1 Packet Page-1313 1/14/2014 16.E.2. EXHIBIT A-3 Contract Amendment#3 to Contract#10-5373 "Energy Management Services" This amendment, dated Cl‘ e" , ,2013 to the referenced agreement shall be by and between the parties to the original Agreement,Johnson ContrOls,Inc. (to be referred to as"Contractor")and Collier County,Florida,(to be referred to as"Owner"). Statement of Understanding RE: Contract# 10-5373 -"Energy Management Services" In order to continue the services provided for in the original Contract document referenced above,the Contractor agrees to amend the Contract as follows: Note: Language deleted has been s sli eugh. In accordance with the Request for Proposal, Exhibit IV, Additional Terms and Conditions, item 5, Use of Subcontractors, which is incorporated by reference in the contract under Section 15, Components of this Contract,the entire section is deleted as follows: 5. Use of Subcontractors Bidders on any service related project, including construction, must be qualified and directly responsible for 50% or more of the solicitation amount for said work. Awarded vendors must use all qualified vendors that are under contract to Collier County, before using any non contracted sub contractors on Collier County jobs All other terms and conditions of the agreement shall remain in force. IN WITNESS WHEREOF,the Contractor and the County have each,respectively,by an authorized person or agent, hereunder set their hands and seals on the date(s)indicated below. Accepted: A 4ti.r1 . ,2013 OWNER: BOARD OF COUNTY COMMISSIONERS OF COLLIER COUNTY,FLORIDA Joanne Markiewicz VAS • - Purchasing/General Services Director Contractor First Witness CONTRACTOR: Johnson C.strols,Inc. By: _ : . _` / By: fii� �f -"_ Print Name ,,,._c'__ { ,.�, Print Name and Title Contractor Second Witness r By. f r Print Name Approved as to Form and Legality: r .,/A Assistant CottFy Atto ey 1 '4r Packet Page -1314- 1/14/2014 16.E.2. . County GI? Purchasing Department Administrative SerwioesDivislon Change Modification Form P- Easing Z Contract Change Request ❑Work Order Modification t Contract 13-6026 Change#: 2 PO/Work Order#: Project Name.: NCRWTP Membrane 4500143228 Replacement and interstage Boosters Project#:71057.1 I Project Manager.Tom Department: PUPPMD Contractor/Firm:Name:Poole & Kent iSivert I (Original Contract/Work Order Amount $ 7.1,564,000100 PO ':-2/26113: 11 H Original BCC Approval Date; Agenda Item# Current BCC Approved Amount $ 4:554m000)' - . 2/2511{3:.111 i Last BCC Approval Date:; Agenda Item# Current Contract/Work Order Amount $ 1.,554,Oj tua 4/20/2014 SAP Contract Expiration Date,(Master) • Dollar Amount of this Change $ ;. 1,5`746 '8'`. 1.01% Total Change from Original Amount 'Revised Contract/Work Order Total $ 1,579,748 58 1.01.% Change from Current BCC Approved Amount l Cumulative"Changes $ 15,746.58j. 5 746.58 j 1.01% Change from Current Amount Completion Date,Descripti to of the Task(s)Change,and Rationale.forthe Change Original completion date: 3/14/14 Last approved completion date: Revised completion date(includes this 4120114 change): Number of days added: 0 Each step on the contract modification checklist form has been reviewed prior to me -J submitting for approval TAS(this box must be initialed by Project Manager) O Add new task(s) E Change task(s) ❑ Delete task(s) 0 Other(specify): 1 Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days t added: Revise the power supply feeding the booster pump VFDs from a single source to a dual source • 2 Provide detailed rationale for the requested change: To provide power supply reliability by matching booster pump VFD power supply with the corresponding RO skid feed pumps power supply. 3. Provide.explanation why change was not anticipated in original scope of work:VFDs for the booster pumps were i added based upon recommendation by the booster pump manufacturer and concurrence by the design professional and plant staff.The consultant was not aware that the RO feed pumps were supplied by two switchboards and that there were spares available in both switchboards to enable matching of VFD and RD feed pump power supplys, 4.Describe the impact if this change is not processed: Under the current design, loss of power to a single switchboard will result in the inability to supply water using any of the RO skids. With the proposed change, loss of power to one switchboard feeding two RO skids will enable operators to produce water by utilizing the other two RO skids which will be fed by the other switchboard. Type of Change/Modifiication E 1. Planned i Elective ❑2. Unforeseen conditions/circumstance I i 3. Quantity or price adiustment ❑4.Correction of error(s) ❑ 5.Value added I ❑6. Schedule adjustment 'l __ Change Requested By LC Contractor/Consultant i r Owner 0 Using Department Design Professional Fr3 Regulatory.Agency(specify): - 0 Other(specify): Purchasing Professional Participated in Negotiation of Change/Modification: ❑Yes ❑ No l Approved bye, Date: Gctz2�� - Name and T le:Tom Chmeli for PUPPMD Reviewed p -- ,,_.,t.; /-"� Date:Procurement Strategist's Narrie: Brenda Brilhart Revised:7/25/13 1 Packet Page -1315- 1/14/2014 16.E.2. 'ttrer Couvit Purchasing Department Adrrini , Servi.....s Division Change Modification Form Purchasinrz Contract Change Request ❑Work Order Modification Contract#: 11-5766 Change#: 2 PO/Work Order#: Project Name: TDC Research Services 4500147171 Project#: n/a Project Manager: Jack Department: Tourism l Contractor/Firm Name: Research Data Wert I Services, Inc. Original Contract/Work Order Amount $ 1 4,90.x.00 .3/27112"16F1 Original BCC Approval Date; Agenda Item# Current BCC Approved Amount - _ _ Last BCC Approval Date; Agenda Item# I Current Contract/Work Order Amount eS 126,315 00: SAP Contract Expiration Date (Master) • 'Dollar Amount of this Change $ '11.,290:AD0` ! 19.76% Total Change from Original Amount Revised Contract/Work Order Total $ 137,605.00 8.94% Change from Current BCC Approved Amount Cumulative Changes $ 22,705.00 8.94% Change from Current Amount Completion Date, Description of the Task(s)Change, and Rationale for the Change Original completion date: n/a Last approved completion date: n/a I Revised completion date (includes this change): n/a Number of days added: n/a Each step on the contract modification checklist form has been reviewed prior to me submitting for approval JW(this box must be initialed by Project Manager) ®Add new task(s) f ❑Change task(s) ❑ Deiete task(s) ❑ Other(specify): 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) andlor the additional days added: Roundtable research project in United Kingdom. 2. Provide detailed rationale for the requested change: This research project is necessary to update our international knowleoge base by providing valuable information about international buying habits and travel patterns. 3. Provide explanation why change was not anticipated in original scope of work:This project was not contemplated prior to submittal of FY 14 budget. 4. Describe the impact if this change is not processed: If this change is not processed; we will be unable to track current and future travel behavior patterns of UK visitation for destination marketing purposes. Type of Change/Modification 1. Planned' Elective ❑ 2. Unforeseen conditions/circumstance ❑ 3. Quantity or once adjustment El 4. Correction of error(s) ❑ 5. Value added 1 ❑ 6. Schedule adjustment Change Requested By ❑ Contractor/Consultant ❑ Owner ® Using Deoartment ❑ Design Professional ; ❑ Regulatory Agency(specify): I ❑ Other(spec : Purchasing Professional Participated in Negotiation of Change/ Modification: ❑Yes Z No Date: 10/28/13 .Approved by: Name and Title: Jack W rt,Tourism Director Reviewed by: /t — Date: /d/ci/1 Procurement Strateg s Name: • Revised:7/25/13 1 Packet Page -1316- 1/14/2014 16.E.2. Co i qty Purchasing Department Atirinistabve `i Change Modification Form urmasire 2) Contract Change Request ❑Work Order Modification ' Contract#: 12-5940 Change#:4.8 POMlork Order#: Project Name: LASIP US 41 & Naples 4500140540 Manor Ditch Stormwater Improvements Project#: 51101 Project Manager: Kevin ' Department: Contractor/Firm Name: Quality Dugan I Transportation Enterprises USA :- sti-c� c?r oA,“-c..- T"s.cra't'...__-4. 2, 3P�,rrre..7r��(05 .ei (/fl2_}_ :c- 0,-, ( Pre Art-J<zl bcd- . C rrfh"t Aee,"-vAs4, ?..3 7 �i'a i `t5 ... ' t111�] i(C- Last ECC.Are.-i v-.._( .3ct'1`c_ Current Contract/Work Order Amount .,.$....;2.365,787..65' SAP Contract Expiration Date (Master) Dollar Amount of this Change .$:-:::.'7-255,91"2:95'} 2.39% Total Change from Original Amount ! Revised Contract/Work Order Total $ 2,442,700.60 4 2.39% Change from Current BCC Approved Amount! Cumulative Changes $ 56,912.95:' 2.39% Change from Current Amount i Completion Date, Description of the Task(s)Change,and Rationale for the Change Original completion date: Nov. 1, Last approved completion date: Nov. Revised completion date(includes this 2013 1,2013 .,f change): Dec. 16, 2013 f Number of days added:45 7 Each step on the contract modification checklist form has been reviewed prior to me l submitting for approval i f�is box must be initialed by Project Manager) Add new task(s) ' II Change task(s) i'elate task(s) ' El Other(specify): Increase Quantities I 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional i days added: 1.The existing street light conduit conflicts with the installation of guardrail,therefore the conduit must be relocated. 2. A stormwater pipe run was found to dead end on Broward SL The Contractor will connect it to the new system. 3. Several Items were overrun and need to be funded I I 2. Provide detailed rationale for the requested change:The conduit installation is necessary to complete the project. The overrun items being funded will allow the contractor to be paid. 3.Provide explanation why change was not anticipated in original scope of work:The conduits were installed by FDOT many years ago and are not very deep and the course zig-zags. The design did not anticipate the course and depth. The dead end pipe run was not part of the original scope. The bid items did not match the constructed quantities. 4.Describe the impact if this change is-not processed: If the guard rail is installed per plan the likelyhood of hitting the existing conduit in multiple locations is very nigh. If the stormwater run is not connecte to the completed system flooding will occur. The overrun items need to be funded. Type of Change/Modification ❑ 1. Planned/Elective I E 2. Unforeseen conditions/circumstance ❑3. Quantity or price adjustment ❑4. Correction of error(s) I ❑5.Value added I ❑6. Schedule adjustment ; Change Requested By _ -. I Contractor/Consultant F3 Owner ; . Usino Department , ❑ Design Professional ❑Re.ulato Agency(sped : I ❑Other soeci : Purchasing Professional Participated in Negotiation of Change/Modification: Yes i No I Revised:7/25/13 1 Packet Page -1317- 1/14/2014 16.E.2. ApprGved bY: '`J _/ Date: Name and H. Ddrii rojectYvtanager Reviewed by: :„''- Date: i7://7,3 Procurement Strategi s Nam-: 1 ,O� �s� E�� inn Co Revised:712513 Packet Page-1318- 1/14/2014 16.E.2. QUALITY EMV :1 FtPRl6ES • October 1, 2013 • Mr. Kevin Dugan Collier County Growth Management 2800 N Horseshoe Drive Naples, Florida 34104 RE: LASIP US 41 &Naples Manor Ditch Contract No. 12-5940 Project No.51101 Change Order Request Mr. Dugan, Quality Enterprises request a change order for the following dems: 1. installation of conduit and wire to relocate existing power lines for light poles in order in install guardrail. Sub total-$15,086.95 2. Add 18"RCP pipe on Braward, cut into existing boxes Sub total-$ 3,741.00 Grand Total-$ 18,827.95 J f In addition, we are requesting a 45 day extension to our contract deadline. Please feel free to contact me directly should you have any questions. Sirly, -to-Cis J. Gaudio Vice President 201(?intern Court 3054 Marotta Ori,.Sulk 216 C1A0Oa+k.VA 23320 Nap FL 3 4114-5 4 0 6 pSJS 5454000 (L 135-7200 Fax 0757)5411-2600 fax CB*435.7202 um:4A 7231 Packet Page-1319- 1/14/2014 16.E.2. LASIP US 41 &Naples Manor Ditch Stormwaier Improvements,Project 451101 Attachment A Change Order 42 Description Part I Transfer$56,912.95 from Board approved Contingency to cover new Items and overruns Contingency- $238,578.77 - $56,912.95=$181,665.82 (-)$56,912.95 Part U Add to Existing Pay Items 430-175-248— Pipe Culvert(Class II Concrete) (48") _-$21,600.00 Original Quantity: 3715 LF Increase Quantity by: 144 LF x$150.00✓ Revised Quantity: 3859 LF I Increase Existing Pay Item 430-175-248: $557,250.00+$21,600.00= Revised Contract Amount: $578.850.00 524-1-2—Concrete Ditch Pavement(4") =+$12,285.00 Original Quantity: 325 SY Increase Quantity by: 315 SY x$39.00✓ Revised Quantity: 640 Increase Existing Pay Item 524-1-2: $12,675.00+$12,285.00= Revised Contract Amount: $24,960.00 570-1-2—Performance Sod =+$4,200.00 Original Quantity: 19,800 SY Increase Quantity by: 2,000 SY x$2.10✓ Revised Quantity: 21,800 SY / Increase Existing Pay Item 570-1-2: $41,580.00±$4,200.00= Revised Contract Amount $45.780.00 Subtotal Existing Items: =+$38,085.00 `" eloek Packet Page -1320- 1/14/2014 16.E.2. • 9 Add New Pay Items 001 —Install Streetlight Conduit 1 LS $15,086.95 =+$15,086.95 002—Complete Stormwater Pipe Run 1 LS $3741.00 =+$3741.00 7 Subtotal New Pay Items =4-$18,827.95 Total Change Order#2 $56,912.95 Packet Page -1321- 1/14/2014 16.E.2. Colt County Purchasing Department , Acrristrdive Sem=❑rvisan Change Modification Form Purchasing ® Contract Change Request ❑Work Order Modification 1 Contract#: 12-5940 I Change#: 4 PO/Work Order#: Project Name: LASIP US 41 & Naples __- •__ .. 4500140540 1 Manor Ditch Stormwater Improvements Project#: 51101 Project Manager: Kevin Department: { Contractor/Firm Name: Quality Dugan ( Transportation ! Enterprises USA Original Contract/ork Order Amount W.$ ' 2'3851 65. 9111112,`I IC; Original BCC Approval Date; Agenda Item# Current BCC Approved Amount - ;.;. 3'ePri i 9t1TC1,'t2 "t4C' Last BCC Approval Date;Agenda Item# Current Contract/ork Order Amount : ,2;? 6t} 12/16/2013 SAP Contract Expiration Date(Master) Dollar Amount of this Change $,ter, 57.:4,Q 0.4 2.61% Total Change from Original Amount Revised Contract/Work Order Total $ 2,448,000.60 , .i4 t 0--2 % Change from Current BCC Approved Amount Cumulative Changes $ 62,212.95 0.22% Change from Current Amount Completion Date,Description of the Task(s)Change,and:Rationale for the Change ,; I Original completion date: Nov. 1, Last approved completion date: Dec. I Revised completion date(includes this 1 2013 16, 2013 I change): Dec. 16,2013 Number of days added: 0 I Each step on the contras i cation checklist form has been reviewed prior to me submitting for appr al 71-- his box must be initialed by Project Manager) Z Add new task(s) ; ❑ Change task(s) 1 ❑ Delete task(s) ' ❑ Other(specify): , 1. Provide a detailed and specific explanation of the requested change(s)to the task(s)and/or the additional days ; added:While still under Construction a separate LAP Project constructed a sidewalk along Floridan Ave. As a result the j sideslope from the sidewalk to two inlet structures was too steep requiring that a gravity wall and hand rail be installed 2. Provide detailed rationale for the requested change:The slope from the new sidewalk is steeper than 2:1, and results i in an unsafe condition. The gravity wall and hand rail will provide a safer barrier fo pedestrians 3. Provide explanation why change was not anticipated in original scope of work:The sidewalk project overlapped the drainage project and the resulting slope was not anticipated 4. Describe the impact if this change is not processed: The elevation from the sidewalk to the ditch bottom is greater than three feet.With a slope that exceeds 2:1, results in a steep drop off. This would pose a serious fall hazard to pedestrians. I - Type of Change/Modification 1 ❑ 1. Planned/Elective 1 Z 2. Unforeseen conditions/circumstance I ❑3. Quantity or price adiustment I ❑ 4. Correction of error(s) 1 ❑5.Value added 1 E6. Schedule adjustment Change Requested By fj Contractor/Consultant 1 ® Owner ❑ Using Department ❑ Design Professional ❑ Regulatory Agency(specify): ❑ Other(specify): 1 Purchasing Professional Participated in legotiation of Change/Modification: ❑Yes ❑ No / / Approved by: , ,/ i Date: i Z. Name and Title: ✓1-C, /„j t7... /LI_ I I Revised.7r25113 • 1 Packet Page-1322- 1/14/2014 16.E.2. Reviewed by: ,_ Date: Procurement Strategist's Name: . ✓ >„ -, G . .. �., �" -rt / /ate Revised:7!26113 2 - E Packet Page -1323- 1/14/2014 16.E.2. Purchasing Department -Purchasing . '. Change Modification Form ❑Contract Change Request ®Work Order Modification CaFntract/RFQ#: i Change#: 1 I PO/Work Order#: Project Name:NCRWTP Pipe Gallery ;40-5510-31 4500145324 Rehab Project*:70104.2. Project Manager:Torn Department: PUPPMD Contractor/Firm Name:Surety Sivert ,� Construction Company Original Contract/Work Order Amount :_$ ':„„i'. s19 16' "° .z Original BCC Approval Date; Agenda Item# Current BCC Approved'Amount s-•� ' �` '�--; • ' Last BCC Approval Date;Agenda Item# Current Contract/Work Order Amount 7,61. /,¢ SAP Contract Expiration Date(Master) Dollar Amount of this Change '-1R$ .µms _ ,�.. ti$ "k+ga 3.721a Total Change from Original Amount Revised Contract/Work Order Total $ 1.63,663.74. 1 #.1aP t0t, Change from Current BCC Approved Amount.. Cumulative Changes $ 5,864:33 3,72% Change from Current:.Amount Completion Date,D scriptiartpfttre=Tas'kfs}phange and Ratrona'I far the&l ange • Original completion date: 06/02/14 Last approved completion date: Revised completion date(includes this 06/02/14 change): NA Number of days added:.0 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval TAS(this box must be initialed by Project Manager) E Add new task(s) E Change task(s) E Delete task(s) ® Other(specify): Update cost to reflect actual quantities replaced 1.Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added: Revise the work order total to accurately reflect the total quantities replaced and their associated unit costs. 2.Provide detailed rationale for the requested change:The project bid form identified quantities that the bidders were to use in'preparing their quotes:Contractors provided a lump sum quote and identified what their unit costs would be for quantities:overthoseidentified on the bid.form. Quantities over the amount identified on the bid form were verified and deemed appropriate by the design consultant Unit costs forthe additional work were negotiated down and the Contractor concurred fit ,¢ z -tit( f. ,( C w c r ti t e r x c- e5' t- S i-.:k, 3.Provide-explanation why change was not anticipated in original scope of work: Original quantities identified by the Consultant were based upon visual inspection. During contractor demo, it became apparent that additional quantities would be required to properly repair the structural pipe supports to meet the design intent. 4. Describe the impact if this change is not processed: Contractor would not be fairly compensated for the work performed- Type of Change iModification N 2. Unforeseen conditions/circumstance ® 3. Quantity or price adjustment [] 1.Planned/Elective �- 7]4.Correction:of error(s) j E 5.Value added . E 6. Schedule adjustment 1:11.1:11C.hnge Requested-8y -Contractor/Consultant 1 ❑ Owner E Using Department Design Professional . I 0 Regulatory Agency(specify): E Other(specify): Purchasing Professional Particle-ted in Negotiation of Chance/Modification: E Yes 0 No Approved by:: Date: l2-1 113 1 Name and itie Tom Ch -.1i, Director, PUPPMD Reviewed:by: . Date: 1 �I . I Procurement Strategist's Name:Brenda Brilhart Revised:7/26113 1' Packet Page-1324- 1/14/2014 16.E.2. _ .,,,,,. . . ,......,...,:. . ...:,:i-S. :::..U. ,,i1E.T... :. ,. . , . .! , . . r - .:.:CONSTRUCTION MPA i 1/21#13 NCRWTP Pipe Gailerg change order#1 1. .Concrete repfacerrrent: Cori leted 52.44 cf Base'Bid 3D t30.Cf a Additlanai 22.44 @ 5334,49 = $I1,993:95 _ 2:, Anadesz. installed 46 8ase.bid 32 Additional 14 addlttonal Anodes $ 815.52 - - .. .. X833. __ .. 3. Dowels; - APpraved:32 dowel.refal'acement @`$95,455- $3,054.40 - Total $ ,86i-9$ I ,,,t_,..,.,-c e:- r�¢Ito,3.•a,e,c_ Respectfully;. ;, u .-`s ? it mfr'' ' - Herbert Hill Executive.Vice President - 7M I Scµge.t momc... .saa,._n-'. efi:...rtniao ., 8«ii.,, nips IRkty.4I -,: z a II31S76, . 9c+YPwim4 1.29iTSl .&I1d^ GG.: +'.AdJfFTt.. Packet Page-1325- 1/14/2014 16.E.2.- It Co ler ti. C.�au�xt ""`� Purchasing Department Ad,rurtstrat+ve Services Divtshcn Change Modification Form zurcriasing ❑ Contract Change Request Z Work Order Modification Contract#: 09-5262 Change#: 1 PO/Work Order#: Project Name: NCRWTP 00 Blowdown I 4500142591 Sulfuric Acid Injection Project#: i Project Manager: Torn Department: PUPPMD Contractor/Firm Name: CPH Engineers, I 70020.2.1 ! Sivert I ' Inc. Original Contract/Work Order Amount $ 97,447.00 .. #NA Original BCC Approval Date; Agenda Item # Current BCC Approved Amount • #NA' #NA Last BCC Approval Date; Agenda Item # Current Contract/Work Order Amount $ 97,447.00 3/8/2014 SAP Contract Expiration Date (Master) Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount Revised Contract/Work Order Total 1 $ 97,447.00 #VALUE! Change from Current BCC Approved Amount Cumulative Changes I $ 0.00 0.00% Change from Current Amount Completion Date, Description of the Task(s) Change, and Rationale for the Change Original completion date: Last approved completion date: i Revised completion date (includes this 12/25/2013 12/25/2013 ' change): 12-42-6/-2-94-4 ..• 2 ,-": -- '-! -' Number of days added: 360 Each step on the contract modification checklist form has been reviewed prior to me submitting for approval TAS (this box must be initialed by Project Manager) Acd new task(s) ❑ Change task(s) ❑ Delete task(s) E Other (specify): Add time 1. Provide a detailed and specific explanation of the requested change(s)to the task(s) and/or the additional days added: The exact scope of the project was unknown at the time the work order was created. A detailed chemical and analytical analysis had to be developed and reviewed by both in-house and 3rd party consultants prior to defining the full project scope. • I 2. Provide detailed rationale for the requested change: The construction element of this project is scheduled for the 12/10/2013 BCC for approval. Construction NTP is estimated for January 2014 and should have a 9 month duration. This change will enable the consultant the ability to provide construction phase services as defined in the work order. 3. Provide explanation why change was not anticipated in original scope of work: Full scope of the project could not be determined until the analysis and peer review had been completed. 4. Describe the impact if this change is not processed: Design consultant will not be able to provide construction phase services during construction Type of Change! Modification 1 ® 1. Planned / Elective I ❑ 2. Unforeseen conditionsicircumstance I ' 1 3. Quantity or price adjustment ' ❑ 4 Correction of errors) I ❑ 5. Value added 1 1_._16. Schedule adjustment I Change Requested By ❑ Contractor/Consultant ❑ Owner I E Using Department _ ❑ Design Professional ❑ Regulatory Agency (specify). I ❑ Other(specify). Purchasing Professional Participated in Negotiation of Change/ Modification: ❑ Yes E No I Approved i" la I �d �, � ;;` !; '. � Date: `? Name and The Tom Chmeiik, Director � f Reviewed by: , ~ ,,_c., =, 7,'f Date: Z_ 1 , ( Procurement Strategists Name: Brenda Brilhart Revised:7;26!13 Packet Page -1326-