Agenda 01/14/2014 Item # 16E1 1/14/2014 16.E.1 .
EXECUTIVE SUMMARY
Recommendation for after-the-fact approval of the Assistance to Firefighters Grant application that was
submitted to the Federal Emergency Management Agency for the purchase of 82 mobile radios and 94
portable radios in the amount of$671,662 ($604,496 grant and $67,166 County match).
OBJECTIVE: To replace old radio equipment and bring communications into compliance with new
FCC regulations.
CONSIDERATIONS: On December 5, 2013, the County Manager approved the electronic submittal
of a grant application, in accordance with Collier County CMA #5330, which authorizes the County
Manager to approve the submittal of grant applications with subsequent Board action at the next
available Board meeting to ratify the approval as "after-the-fact."
The Assistance to Firefighters Grant program typically provides only a month for development and
submittal of grant applications. This year, the program was announced on November 4, 2013 with a
deadline of December 6, 2013. Staff was unable to develop the full application in time to meet the
agenda submittal deadline for the November 12, 2013 Board meeting.
The County's mobile radios were purchased in 1996 and the portable radios purchased in 2000, with
necessary replacements over the years. Emergency Medical Services has continued to use the current
system and over time available accessories (chargers, batteries and spare parts) have been diminished
because the system is being phased out by the manufacturer as not Project 25 (P25) compliant. P25 is
a suite of standards for digital communications for use by federal, state and local public safety agencies
in North American to enable communication with other agencies and mutual aid response teams in
emergencies. This phase of the Countywide Enhanced Digital Access Communications System
(EDACS), along with increasing difficulties to acquire parts for needed repairs, has made it difficult to
maintain an adequate supply of functioning radio equipment.
FISCAL IMPACT: The total funds requested for this project was $671,662. The grant amount to be
funded is $604,496 with a required match of 10%. The $67,166 is available within in Fund 490. If
awarded, an agreement and budget amendment will be brought for approval at a future Board meeting.
If awarded, there is a two year warranty after purchase and an estimated annual maintenance cost of
$21,120 thereafter.
LEGAL CONSIDERATIONS: The Board will have the opportunity to accept or reject the funds if
the grant is approved. Accordingly, this Office has no issue with respect to the legality of this request,
which requires a majority vote for Board action. - JAB
GROWTH IMPACT: There is no Growth Management Impact resulting from this action.
RECOMMENDATION: That the Board of County Commissioners provides after-the-fact approval
of the submittal of an Assistance to Firefighters Grant application to fund the purchase of mobile and
portable radios for Emergency Medical Services.
PREPARED BY: Artie Bay, Supervisor, Emergency Medical Services Admin.
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1/14/2014 16.E.1 .
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.1.
Item Summary: Recommendation for after-the-fact approval of the Assistance to
Firefighters Grant application that was submitted to the Federal Emergency Management
Agency for the purchase of 82 mobile radios and 94 portable radios in the amount of$671,662
($604,496 grant and $67,166 County match).
Meeting Date: 1/14/2014
Prepared By
Name: BayArtie
Title: Supervisor-Accounting,EMS Operations
12/10/2013 2:12:13 PM
Approved By
Name: KopkaWalter
Date: 12/10/2013 2:29:17 PM
Name: pochopinpat
Title: Administrative Assistant,Facilities Management
Date: 12/10/2013 3:01:12 PM
Name: SummersDan
Title: Director-Bureau of Emergency Services,
Date: 12/11/2013 6:04:09 PM
Name: BelpedioJennifer
Title: Assistant County Attorney,County Attorney
Date: 12/12/2013 10:43:17 AM
Name: Joshua Thomas
Title: Grants Support Specialist,
Date: 12/12/2013 11:18:00 AM
Name: PriceLen
Title:Administrator, Administrative Services
Date: 12/19/2013 4:18:10 PM
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1/14/2014 16.E.1 .
Name: BelpedioJennifer
Title: Assistant County Attorney,County Attorney
Date: 12/20/2013 4:09:35 PM
Name: KlatzkowJeff
Title: County Attorney
Date: 12/26/2013 8:31:24 AM
Name: PryorCheryl
Title: Management/Budget Analyst, Senior,Office of Manag
Date: 1/2/2014 10:05:19 AM
Name: StanleyTherese
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 1/6/2014 9:36:37 AM
Name: OchsLeo
Title: County Manager
Date: 1/6/2014 10:51:42 AM
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1/14/2014 16.E.1 .
Co per County
Office of Management& Budget
Grant Application Reviewed and Approved by County
4 a aer,or designee:
:140
County M. er
1 \ (date)
After-the-Fact Approval by the BCC is required at the
January 14,2014 BCC meeting
TO: Leo Ochs, County Manager
CC: Artie Bay, Supervisor,EMS
FROM:Joshua Thomas, Grants Support Specialist
SUBJECT: County Manager review and approval of a 2013 Assistance to Firefighters Grant application
sponsored by FEMA in the amount of$671,662
December 5,2013
The Collier County Emergency Medical Services Department is applying for a 2013 Assistance
to Firefighters Grant application in order to upgrade both mobile and portable communication equipment.
The funding, if awarded will replace communication equipment that is old and obsolete and bring all
communications equipment in compliance with current FCC regulations. The current mobile radios were
purchased in 1996 and the portable radios in 2000. Necessary enhancements have been done to both
radios over the years,however,the current system is not P25 compliant and the countywide EDACS
system is currently being phased out and is no longer supported by the manufacturer.
If awarded these funds,the entire inventory of mobile and portable radios will be updated to
include 82 mobile radios and 94 portable radios which will accommodate future technologies and fall
within the equipment standards noted in the 2013 SAFECOM Guidance on Emergency Equipment
Grants. The grant requires a 10%match in the amount of$67,166 and is currently available in EMS Fund
490.
The funding announcement was available on November 4,2013 with a deadline for submittal of
December 6,2013. Due to the short turnaround,we are requesting your approval for EMS to submit the
application online through the FEMA website,followed by after the fact approval by the Board of County
3299 Tamiami Trail East,Suite 201•Naples,Florida 34112-5746.239-252-8973•FAX 239-252-8828
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1/14/2014 16.E.1 .
Commissioners at the January 14,2014 BCC meeting. Once you have reviewed the application
document,please sign in the box above and call me for pickup at 239-252-8989.
Thank you,and please let me know if you have any questions regarding this request.
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Application Number:EMW-2013-FO-03566 1/14/2014 16.E.1 .
Entire Application
Overview
*Did you attend one of the workshops conducted by DHS's regional fire program specialist?
No, I have not attended workshop
*Was a workshop within two hours' drive?
Do Not Know
•Are you a member, or are you currently involved in the management, of the fire department or
non-affiliated EMS organization or a State Fire Training Academy applying for this grant with this
application?
Yes, I am a member/officer of this applicant
If you answered No, please complete the information below. If you answered Yes, please skip the Preparer Information
section.
Fields marked with an .are required.
Preparer Information
•Preparer's Name
Address 1
Address 2
City
State
Zip Need help for ZIP+4?
In the space below please list the person your organization has selected to be the primary point of contact for this grant.
This should be a Chief Officer or long time member of the organization who will see this grant through completion.
Reminder: if this person changes at any time during the period of performance please update this information. Please list
only phone numbers where we can get in direct contact with the POC.
Primary Point of Contact
Title Supervisor- EMS Administration
Prefix(check one) Ms.
First Name Artie
Middle Initial R
Last Name Bay
Business Phone(e.g. 123-456-7890) 239-252-3740 Ext.
• Home Phone(e.g. 123-456-7890) 239-252-3756 Ext.
Mobile Phone/Pager(e.g. 123-456-7890)
Fax(e.g. 123-456-7890) 239-252-3298
Email (e.g. user @xyz.org) artiebay @colliergov.net
Contact Information
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Alternate Contact Information Number 1
*Title Chief
Prefix Mr.
-First Name Walter
Middle Initial J
*Last Name Kopka, II
*Business Phone 239-252-3757 Ext.
*Home Phone 239-252-3759 Ext.
Mobile Phone/Pager
Fax
*Email walterkopka @colliergov.net
Alternate Contact Information Number 2
*Title County Manager
Prefix Mr.
*First Name Leo
Middle Initial E
*Last Name Ochs, Jr
Business Phone 239-252-8383 Ext.
-Home Phone 239-252-8999 Ext.
Mobile Phone/Pager
Fax
'Email leoochs @colliergov.net
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Applicant Information
-M W-2013-FO-03566
Jriginally submitted on 12/05/2013 by Marlene Foord (Userid: marlenefoord)
Contact Information:
Address: 3301 Tamiami Trail E.
City: Naples
State: Florida
Zip: 34112
Day Phone: 2392524768
Evening Phone:
Cell Phone:
Email: marlenefoord @colliergov.net
Application number is EMW-2013-FO-03566
•Organization Name Collier County EMS
•Type of Applicant Non-Affiliated EMS Organization
Type of Jurisdiction Served County
If other, please enter the type of Jurisdiction
Legal name of your jurisdiction
Note: This information must match your SAM.GOV profile County of Collier
if your organization is using the DUNS number of your
Jurisdiction.
Employer Identification Number(e.g. 12-3456789) 59-6000558
Note: This information must match your SAM.GOV profile.
What is your organization's 9 digit DUNS Number? If you
were issued a 4 digit number(DUNS plus 4) in addition to 076997790
your 9 digit number please enter it in the second box. If (call 1-866-705-5711 to get a DUNS number)
not, please leave the second box blank.
• Is your DUNS Number registered in SAM.gov(System Yes
for Award Management previously CCR.gov)?
x I certify that my organization/entity is actively registered F
at www.SAM.gov and registration will be renewed
annually in compliance with Federal regulations. I
acknowledge that the information submitted in this
application is accurate, current and consistent with my
organization's/entity's SAM.ciov record.
Headquarters or Main Station Physical Address
Physical Address 1 8075 Lely Cultural Pkwy
Physical Address 2 Suite 267
•City Naples
-State Florida
*Zip 34113 -9005
Need help for ZIP+4?
•Mailing Address 1 8075 Lely Cultural Pkwy
flailing Address 2 Suite 267
*City Naples
State Florida
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34113 -9005
Zip Need help for ZIP+4?
*Please describe all grants that you have received from DHS, for example, 2008 AFG grant for a vehicle or 2010 HSGP
grant for exercises. (Enter N/A if Not Applicable).
9/13/04 Emergency Management Preparedness and Assistance Grant(EMPA) Operating
10/10/06 Emergency Management Preparedness and Assistance Grant Program
111105 Emergency Management Preparedness and Assistance Grant Program
3/11/03 Citizens Corps Sub-Grant Program Operating for Emergency Management
1/28/05 Assistance to Firefighters Grant Program Fire apparatus for Isle of Capri
1/3/04 Assistance to Firefighters Grant Program- FY03- Firefighting equipment for Ochopee
7/1/04 State Homeland Security Grant Program (SHSGP)2004-2005 Program and plans
3/8/07 Assistance to Firefighters Grant Program Equipment
1/24/06 State Homeland Security Grant Program FY 06 Planning, training, equipment for Emergency Management
3/3/05 Law Enforcement Terrorism Prevention Program Equipment for Water Department Security Upgrades
1/18/08 Assistance to Firefighters Grant-Equipment
4/5108 Assistance to Firefighters Grant-Equipment
5/20/08 Citizens Corps Sub-Grant Program Training
September 9,2008 AFG Stair Chair
October 27, 2009 Emergency Management Preparedness and Assistance Program 2009-2010
October 30, 2009 Department of Homeland Security Grant Program 2010
September 1, 2010 Emergency Management Performance Grant 2010
April 15, 2011 Department of Homeland Security Grant Program 2011
June 14, 2011 Emergency Management Preparedness and Assistance Base Grant 2011-2012
April 10, 2012 Department of Homeland Security Grant 2012 school reunification plan
April 10, 2012 Department of Homeland Security Grant 2012 Hazardous Materials Exercise
June 12, 2012 Emergency Management Preparedness and Assistance Program 2013
October 1, 2012 Department of Homeland Security Grant 2013 (will be executed by BCC in September 2013)October 9,
2012 Volunteer Firefighters Assistance Grant 2013 Ochopee Fire DistrictMarch 26, 2013 Volunteer Firefighters
Assistance Grant 2013 Isle of Capri Fire District
April 9, 2013 Assistance to Firefighters Grant Program 2013 Ochopee Fire District
June 25, 2013 Emergency Management Preparedness and Assistance Program (EMPA)
June 25, 2013 State Emergency Management Preparedness Grant(EMPG)
Account Information
Note:This information must match your SAM.GOV profile.
Type of bank account Checking
*Bank routing number-9 digit number on the bottom left 067091719
hand corner of your check
Your account number 1138577
Additional Information
*For this fiscal year(Federal) is your organization
receiving Federal funding from any other grant program No
that may duplicate the purpose and/or scope of this grant
request?
*If awarded the AFG grant, will your organization expend
more than $500,000 in Federal funds during your Yes
organization's fiscal year?
*Is the applicant delinquent on any Federal debt? No
If you answered yes to any of the additional questions above, please provide an explanation in the space provided
below:
In 2012 Collier County expended $22,678,188 in federal funds. It is reasonable to expect that Collier County will continue
to expend more than $500,00 each subsequent fiscal year.
Non-Affiliated EMS Organization Department Characteristics (Part I)
*What kind of organization do you represent? All Paid/Career
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If you answered combination, above, what is the
percentage of career members in your organization?
What type of community does your organization serve? Suburban
•Does your department transport? Yes
*What is the square mileage of your first-due response 2025
area?
•In what county/parish is your organization physically
located? If you have more than one station, in what Collier
county/parish is your main station located?
Does your organization protect critical infrastructure of No
the state?
How much of your jurisdiction's land use is for
agriculture, wildland, open space, or undeveloped 81 %
properties?
What percentage of your jurisdiction's land use is for 3 °/U
commercial and industrial purposes?
What percentage of your jurisdiction's land is used for 16 °/U
residential purposes?
What is the permanent resident population of your 321620
Primary/First-Due Response Area or jurisdiction served?
*Do you have a seasonal increase in population? Yes
If"Yes"what is your seasonal increase in population? 70000
How many active members does your EMS organization
have that meet the minimum EMS certification standards 171
as dictated by your jurisdiction or State?
•How many stations are operated by your organization? 20
How many personnel are trained to First 171
Responder/Emergency Medical Responder?
•How many untrained members perform other duties such 0
as only drive?
How many personnel are trained to EMT? 171
.How many personnel are trained to EMT-Advanced? 171
How many personnel are trained to Paramedic? 129
•How many personnel are trained to the community 0
Paramedic level?
•What services does your organization provide?
Medical First Response Advanced Life Support Transport Rescue Operational Level
Basic Life Support Non-Transport Advanced Life Support Non-Transport Vehicle Extrication
Basic Life Support Transport Haz-Mat Operational Level
Rescue Technical Level Fire Suppression
Please describe your organization and/or community that you serve. We recommend typing your response in a Word
Document outside of this application, then copying and pasting it into the written field. There is a 4000 character limit.
Collier County EMS is the sole provider of emergency medical transport services for all of Collier County, Florida. Collier
is the largest county in the state, encompassing 2025 square miles, with a combination of urban, suburban and rural
areas. Collier County is located on the southwest coast of Florida with a permanent population of 321,520 (based on the
2010 census).Approximately 20,000 workers increase the population each day. In addition, the moderate climate, miles
of beaches, three airports and numerous marinas attract a multitude of visitors each day, swelling the population level to
nearly 400,000 (Collier County Planning Department estimate)during peak season. This agency responded to 36,282
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calls for emergency medical services in FY 2012 and provided 24,058 transports. Emergency medical services are
provided to the County via 162 full-time Paramedics and EMTs, along with 9 field supervisors.
EMS Department Characteristics (Part II)
2012 2011 2010
.What is the total number of line of duty member fatalities 0 0 0
in your jurisdiction over the last three years?
•What is the total number of line of duty member injuries 13 11 24
in your jurisdiction over the last three years?
.Over the last three years, what was your organization's 24305167
average TOTAL operating budget?
*What percentage of your TOTAL budget is dedicated to 85 %
personnel costs(salary, overtime and fringe benefits)?
What percentage of your annual operating budget is derived from:
Enter numbers only, percentages must sum up to 100%
Taxes? 58 %
EMS Billina? 42 %
Grants? 0 %
Donations? 0 %
Fund drives? 0
Fee for Service? 0 %
Other? 0 %
If you entered a value into Other field (other than 0),
please explain
* Please describe your organization's need for Federal financial assistance. We recommend typing your response in a
Word Document outside of this application, then copying and pasting it into the written field. There is a 4000 character
limit.
Over 85% of the Collier County EMS budget is utilized to cover personnel costs. The remaining 15% is utilized to cover
operating costs and capital purchases to replace worn equipment. The budget is largely dependent(42%)on ambulance
fee revenues. With the majority of the county being agricultural, there is a large influx of both a migrant population and
indigent patients. As such, Collier County experiences a high volume of write-offs for ambulance services. In addition,
ambulance fee collections are taking a negative turn due to the trend by insurance companies to short-pay claims
(payments substantially less than billed), unemployment and people's loss of health insurance, and the economy in
general. As the revenues decrease, the offsetting funds must come from ad valorem taxes, which are already strained
due to the growth of the area and demands on the infrastructure of the County. Especially significant is a referendum in
the State of Florida to reduce property taxes that has crippled county agencies from obtaining necessary funding through
ad valorem taxes. While Collier County is beginning to see some recovery in property values, funds are extremely scarce
because every agency within the county is vying for funding to put a small dent in the replacements and projects that
were not funded in the past due to annual budget cuts. As is the case with EMS, replacement of worn out ambulances
and medical equipment is still major concern.
What was the total mileage that your organization drove 891330
the vehicles in your fleet last year?
How many vehicles does your organization have in each of the types or class of vehicle listed below?You must include
vehicles that are leased or on long-term loan as well as any vehicles that have been ordered or otherwise currently
under contract for purchase or lease by your organization but not yet in your possession. (Enter numbers only and enter
0 if you do not have any of the vehicles below.)
Number of Number of
Type or Class of Vehicle Front Line Reserve Number
Apparatus Apparatus of Seated
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Riding
Positions
Ambulances: 24 9 99
Ambulance,EMS Transport Unit
Non-Transport:
EMS Chase Vehicle,Air/Light Unit,Rehab Units,Bomb Unit,Technical
Support(Command,Operational Support/Supply),Salvage Truck,ARFF 17 0 76
(Aircraft Rescue Firefighting),Command/Mobile Communications
Vehicle
Department Call Volume
2012 2011 2010
•How many responses per year by category? (Enter whole numbers only.If you have no calls for any of the categories,enter 0)
Structural Fires 0 0 0
EMS-BLS Response Calls 2903 3969 3725
EMS-ALS Response Calls 33366 32205 33500
EMS-BLS Scheduled Transports 0 0 0
EMS-ALS Scheduled Transports 0 0 0
Vehicle Extrications 0 0 0
Community Paramedic Response 0 0 0
Calls
Other Rescue 0 0 0
Hazardous Condition/Materials 13 11 24
Calls
Total 36282 36185 37249
*How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories,enter 0)
Total calls requiring transport,
exclusive of scheduled transport 24058 23920 23476
declared above
All Other Calls and Incidents not
declared above, including fire, 0 0 0
good-intent, etc.
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EMS Request Information
1. Select a program for which you are applying. You can apply for as many activities within a program as you need. If
you are interested in applying under both Vehicle Acquisition and EMS Operations and Safety, and/or regional
application you will need to submit separate applications.
Program Name
Operations and Safety
2. Will this grant benefit more than one organization?
No
3. Enter Grant-writing fee associated with the preparation of this request. Enter 0 if there is no fee.
$0
Request Details
The activities for program Operations and Safety are listed in the table below.
Activity Number of Entries Total Cost Additional Funding
Equipment 4 $671,662 $0
Modify Facilities 0 $ 0 $ 0
Personal Protective Equipment 0 $ 0 $ 0
Training 0 $ 0 $ 0
Wellness and Fitness Programs 0 $ 0 $ 0
Grant-writing fee associated with the preparation of this request. $0
EMS Equipment
1. What equipment will be purchased with grant funds? Mobile Radios (Must be P-25 Compliant)
Please provide further description of the item selected above Rear Mount Mobile Radios
2. Number of units: 32 (whole number only)
3. Cost per unit: $ 5570 (whole dollar amounts only)
4. Generally the equipment purchased under this grant program will: Replace old, obsolete, damaged equipment
with equipment that meets the current
(select one) standard(s).
5. Will this equipment bring you into compliance with State or National or Yes
local protocols, standards/regulations?
6. At what level of service will this equipment be used if awarded this Paramedic
grant?
7. Is your department trained in the proper use of the equipment being Yes
purchased with grant funds?
8. Is your department trained in the proper use of this equipment being Yes
requested?
9. Are you requesting funding for training? (Funding for requested training No
should be requested in the Equipment Additional Funding section).
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10. If you are not requesting training funds through this application, will No
you obtain training for this equipment through other sources?
EMS Equipment
1. What equipment will be purchased with grant funds? Mobile Radios(Must be P-25 Compliant)
Please provide further description of the item selected above Scan Remote Mount Mobiule Radios
2. Number of units: 44 (whole number only)
3. Cost per unit: $4305 (whole dollar amounts only)
4. Generally the equipment purchased under this grant program will: Replace old, obsolete, damaged equipment
(select one) with equipment that meets the current
standard(s).
5. Will this equipment bring you into compliance with State or National or Yes
local protocols, standards/regulations?
6. At what level of service will this equipment be used if awarded this Paramedic
grant?
7. Is your department trained in the proper use of the equipment being Yes
purchased with grant funds?
8. Is your department trained in the proper use of this equipment being Yes
requested?
9. Are you requesting funding for training? (Funding for requested training No
should be requested in the Equipment Additional Funding section).
10. If you are not requesting training funds through this application, will No
you obtain training for this equipment through other sources?
EMS Equipment
1. What equipment will be purchased with grant funds? Portable Radios (Must be P-25 Compliant)
Please provide further description of the item selected above Scan Portable Radio Package
2. Number of units: 94 (whole number only)
3. Cost per unit: $ 2892 (whole dollar amounts only)
4. Generally the equipment purchased under this grant program will: Replace old, obsolete, damaged equipment
(select one) with equipment that meets the current
standard(s).
5. Will this equipment bring you into compliance with State or National or Yes
local protocols, standards/regulations?
6. At what level of service will this equipment be used if awarded this Paramedic
)rant?
7. Is your department trained in the proper use of the equipment being Yes
purchased with grant funds?
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8. Is your department trained in the proper use of this equipment being Yes
requested?
9. Are you requesting funding for training? (Funding for requested training No
should be requested in the Equipment Additional Funding section).
10. If you are not requesting training funds through this application, will No
you obtain training for this equipment through other sources?
EMS Equipment
1. What equipment will be purchased with grant funds? Mobile Radios(Must be P-25 Compliant)
Please provide further description of the item selected above System Dual Control Head Mobile Radio
2. Number of units: 6 (whole number only)
3. Cost per unit: $5359 (whole dollar amounts only)
4. Generally the equipment purchased under this grant program will: Replace old, obsolete, damaged equipment
(select one) with equipment that meets the current
standard(s).
5. Will this equipment bring you into compliance with State or National or Yes
local protocols, standards/regulations?
6. At what level of service will this equipment be used if awarded this Paramedic
grant?
7. Is your department trained in the proper use of the equipment being Yes
purchased with grant funds?
8. Is your department trained in the proper use of this equipment being Yes
requested?
9. Are you requesting funding for training? (Funding for requested training No
should be requested in the Equipment Additional Funding section).
10. If you are not requesting training funds through this application, will No
you obtain training for this equipment through other sources?
EMS Equipment- Narrative
* Section# 1 Project Description: In the space provided below include clear and concise details regarding your
organization's project's description and budget. This includes providing local statistics to justify the needs of your
department and a detailed plan for how your department will implement the proposed project. Further, please describe
what you are requesting funding for including budget descriptions of the major budget items, i.e., personnel, equipment,
contracts, etc. *3000 characters
As the sole ambulance transport for Collier County, Florida, Collier County Emergency Medical Services(CCEMS) is
requesting this grant to acquire funds for communication equipment, mobile and portable.This request is to replace old
and obsolete equipment and bring our communications into compliance with new FCC regulations. Our current mobile
radios were originally purchased in 1996 and our portables in 2000, with necessary replacements over the years. Afordt
CCEMS has continued to support the current system and over time our available accessories (chargers, batteries and
spare parts) have been diminished. The current system we are using is not P25 compliant-our Countywide EDACS
system currently in place is also being phased out and is no longer supported by the manufacturer. This phase of the
Countywide EDACS system, along with increasing difficulties
o acquire parts for needed repairs, has made it difficult to
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Application Number:EMW-2013-FO-03566 1/14/2014 16.E.1 .
maintain an adequate supply of functioning radio equipment. While the County is responsible for the EDACS system,
each of the agencies in the system is responsible for their mobile and portable communications needs. As this transition
is occurring,we are beginning to experience interoperability issues with agencies that have already begun the transition
to P25 compliance. We work with the multiple local agencies in responding to medical emergencies and this challenge in
communicating continues to increase as the phasing in of P25 compliant communications equipment continues. We are
requesting funds to update our entire inventory of mobile and portable radios for a total of$671,662 to include: 82 mobile
radios (2 per each transport apparatus, 1 per each command vehicle, and a total of 6 for facilities), and 94 portable
radios (one radio assigned to each individual staffing an ambulance, 10 assigned to command staff, 8 for CCEMS
staffing an ALS engine under one of the ALS partnerships with local independent fire districts, as well as 10 spares). The
equipment we are requesting will accommodate future technologies and offers 700/800 MHz frequency capability, P25
trunking, EDACS digital trunking, encryption and falls within the equipment standards as noted in the 2013 SAFECOM
Guidance on Emergency Communications Grants. This project meets the highest priority standards found in the 2013
AFG Guidance as the equipment we are replacing is greater than 10 years old and is obsolete.
* Section#2 Cost/Benefit: In the space provided below please explain, as clearly as possible,what will be the benefits
your department or your community will realize if the project described is funded (i.e. anticipated savings and/or
efficiencies)? Is there a high benefit for the cost incurred?Are the costs reasonable? Provide justification for the budget
items relating to the cost of the requested items. *3000 characters
This request is to replace old and obsolete equipment and bring our communications into compliance with new FCC
regulations. Our current mobile and portable radios were originally purchased in 1996 and 2000 with necessary
replacements over the years. Adequate radio communications is an integral component of safely mitigating an incident—
for our personnel, the public and property. With the mandatory transition to P25 compliance by the FCC rapidly
approaching, CCEMS is working towards allocating funds to comply. This project will reduce repair costs associated with
emergency communications equipment that is being phased out and allow time and funding to be utilized elsewhere. The
use of alternative funds will allow CCEMS' limited resources to continue to remain available to support daily operations
and apparatus needs. The long term value of being awarded this request is the personnel will have the radio equipment
necessary to meet the interoperability standards for communication amongst all public safety agencies. This project will
bring CCEMS into compliance with the FCC narrow banding and allow for all of our communications equipment to be
P25 compliant. CCEMS works closely with multiple jurisdictions and agencies to provide Advanced Life Support to the
citizens and visitors of Collier County. In fact, our personnel staff fire apparatus of independent fire districts within the
County, while fire personnel staff CCEMS ambulances under our Advanced Life Support Partnership Agreements. All
agencies support one another to provide the most efficient emergency medical response throughout this vast county. It is
imperative that radio communications be stable and adequate so that personnel and the public are safe. Additionally, the
severe weather and hurricane environment pose additional communication challenges. Communications capabilities
must be compatible with mutual aid agencies.
Seeking alternative funding sources for the requested items is necessary because of limited financial resources and it will
be difficult for CCEMS to financially support the daily operations and transition all mobile and portable radios radio
equipment into P25 FCC compliance. Should only a portion of this request be funded, the benefit of that component will
still support CCEMS in its efforts to provide a safe environment for our employees and those we serve.
* Section#3 Statement of Effect: How would this award affect the daily operations of your department(i.e., describe how
frequently the equipment will be used or what the benefits will provide the personnel in your department)? How would
this award affect your department's ability to protect lives and property in your community? *3000 characters
Our current radio system, parts of which are almost 20 years old, is obsolete. Through the years we have purchased new
radios for replacements, but with the advent of FCC P25 compliance and the transition to narrow-banding, our radios
(mobile and portable) are being phased out of existence.As the largest county in the State of Florida, we respond to
nearly 40,000 calls for emergency services per year, some in very remote areas where personnel are not always close to
command. We implement our accountability system and utilize radio communications to maintain an awareness as to
where our personnel are located, what task they are working on and what hazards might be presented. This is an
example of why radio equipment that is capable of communicating with multiple jurisdictions and agencies is an
important safety tool. The FCC has established this regulation to ensure that all public safety agencies have
interoperability for communications on an emergency incident. The project we are requesting will allow CCEMS to
comply with the FCC P25 and narrow-banding requirements. The radios we are considering for purchase will allow
software upgrades in the future which are significantly less expensive than having to replace radios. The components of
this project will enhance our ability to safely communicate with our personnel and those working with us, in addition to
providing another decade or two of emergency communications. In consideration of the volume of our responses in a
given year, radio communication is critical to the outcome.
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Budget
Budget Obiect Class
a. Personnel $ 0
b. Fringe Benefits $0
c. Travel $ 0
d. Equipment $ 671,662
e. Supplies $0
f. Contractual $ 0
g. Construction $ 0
h. Other • $ 0
i. Indirect Charges $ 0
j. State Taxes $ 0
Federal and Applicant Share
Federal Share $ 604,496
Applicant Share $67,166
Federal Rate Sharing (%) 90/10
Non-Federal Resources (The combined Non-Federal Resources must equal the Applicant Share of $67,166)
a. Applicant $67,166
b. State $ 0
c. Local $ 0
d. Other Sources $0
If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this space to
provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency.
Total Budget $ 671,662
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Narrative Statement
or 2011 and on,the Narrative section of the AFG application has been modified.You will enter individual
•iarratives for the Project Description, Cost-Benefit, Statement of Effect, and Additional Information in the
Request Details section for each Activity for which you are requesting funds. Please return to the Request Details
section for further instructions.You will address the Financial Need in Applicant Characteristics II section of the
application.We recommend that you type each response in a Word Document outside of the grant application
and then copy and paste it into the spaces provided within the application.
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Assurances and Certifications
FEMA Form SF 424B
You must read and sign these assurances.These documents contain the Federal requirements attached to all
Federal grants including the right of the Federal government to review the grant activity.You should read over
the documents to become aware of the requirements.The Assurances and Certifications must be read,signed,
and submitted as a part of the application.
Note: Fields marked with an * are required.
O.M.B Control Number 4040-0007
Assurances Non-Construction Programs
Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please
contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional
assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial
capability (including funds sufficient to pay the non-Federal share of project costs)to ensure proper
planning, management and completion of the project described in this application.
2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the
State, through any authorized representative, access to and the right to examine all records, books,
papers, or documents related to the award; and will establish a proper accounting system in
accordance with generally accepted accounting standards or agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or personal
gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of the
awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728-4763) relating
to prescribed standards for merit systems for programs funded under one of the nineteen statutes or
regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel
Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited
to: (a)Title VI of the Civil Rights Act of 1964 (P.L. 88-352)which prohibits discrimination on the basis
of race, color or national origin; (b)Title IX of the Education Amendments of 1972, as amended (20
U.S.C. Sections 1681-1683, and 1685-1686), which prohibits discrimination on the basis of sex; (c)
Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits
discrimination on the basis of handicaps; (d)the Age Discrimination Act of 1975, as amended (42
U.S.C. Sections 6101-6107), which prohibits discrimination on the basis of age; (e)the Drug Abuse
Office and Treatment Act of 1972 (P.L. 92-255), as amended, relating to nondiscrimination on the
basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment
and Rehabilitation Act of 1970 (P.L. 91-616), as amended, relating to nondiscrimination on the basis
of alcohol abuse or alcoholism; (g)§§523 and 527 of the Public Health Service Act of 1912 (42
U.S.C. §§290 dd-3 and 290 ee-3), as amended, relating to confidentiality of alcohol and drug abuse
patient records; (h)Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as
amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s) under which application for Federal assistance
is being made; and (j)the requirements of any other nondiscrimination statute(s)which may apply to
the application.
7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91-646)which provide
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for fair and equitable treatment of persons displaced or whose property is acquired as a result of
Federal or federally-assisted programs. These requirements apply to all interest in real property
acquired for project purposes regardless of Federal participation in purchases.
8. Will comply, as applicable, with provisions of the Hatch Act(5 U.S.C. §§1501-1508 and 7324-7328)
which limit the political activities of employees whose principal employment activities are funded in
whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis-Bacon Act(40 U.S.C. §§276a to 276a-7),
the Copeland Act(40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety
Standards Act(40 U.S.C. §§327-333), regarding labor standards for federally-assisted construction
subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a)of the Flood
Disaster Protection Act of 1973 (P.L. 93-234)which requires recipients in a special flood hazard area
to participate in the program and to purchase flood insurance if the total cost of insurable construction
and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following: (a)
institution of environmental quality control measures under the National Environmental Policy Act of
1969(P.L. 91-190) and Executive Order(EO) 11514; (b) notification of violating facilities pursuant to
EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in
floodplains in accordance with EO 11988; (e)assurance of project consistency with the approved
State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C.
§§1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under
Section 176(c)of the Clean Air Act of 1955, as amended (42 U.S.C. §§7401 et seq.); (g) protection of
underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L.
93-523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as
amended (P.L. 93-205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to
protecting components or potential components of the national wild and scenic rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of
historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C.469a-1
et seq.).
14. Will comply with P.L. 93-348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89-544, as amended, 7 U.S.C.
2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for
research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead-Based Paint Poisoning Prevention Act(42 U.S.C. Section 4801 et seq.)
which prohibits the use of lead based paint in construction or rehabilitation of residence structures.
17. Will cause to be performed the required financial and compliance audits in accordance with the
Single Audit Act Amendments of 1996 and OMB Circular No. A-133, "Audits of States, Local
Governments, and Non-Profit Organizations."
18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations
and policies governing this program.
Signed by Artie Bay on 12/05/2013
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Form 20-16C
You must read and sign these assurances.
Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug-Free
Workplace Requirements.
Note: Fields marked with an * are required.
O.M.B Control Number 1660-0025
Applicants should refer to the regulations cited below to determine the certification to which they are required to attest.
Applicants should also review the instructions for certification included in the regulations before completing this form.
Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions
on Lobbying; and 44 CFR Part 17, "Government-wide Debarment and Suspension (Non-procurement) and Government-
wide Requirements for Drug-Free Workplace (Grants)."The certifications shall be treated as a material representation of
fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the
covered transaction, grant, or cooperative agreement.
1. Lobbying
A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering)
into a grant or cooperative agreement over$100,000, as defined at 44CFR Part 18, the applicant certifies that:
(a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any
person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with
the making of any Federal grant, the entering into of any cooperative agreement and extension,
continuation, renewal amendment or modification of any Federal grant or cooperative agreement.
(b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of congress, or an employee of a Member of Congress in connection with this Federal
grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL,
"Disclosure of Lobbying Activities", in accordance with its instructions.
(c)The undersigned shall require that the language of this certification be included in the award documents
for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements
and sub contract(s)) and that all sub recipients shall certify and disclose accordingly.
2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient)
A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for
prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510-A, the applicant
certifies that it and its principals:
(a)Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a
denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by
any Federal department or agency.
(b) Have not within a three-year period preceding this application been convicted of or had a civilian
judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain or perform a public(Federal, State, or local)transaction or contract under a public
transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery,
bribery, falsification or destruction of records, making false statements, or receiving stolen property.
(c)Are not presently indicted for or otherwise criminally or civilly charged by a government entity (Federal,
State, or local)with commission of any of the offenses enumerated in paragraph (1)(b) of this certification:
and
(d) Have not within a three-year period preceding this application had one or more public transactions ofos
(Federal, State, or local)terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
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3. Drug-Free Workplace (Grantees other than individuals)
As required by the Drug-Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as
defined at 44 CFR part 17, Sections 17.615 and 17.620:
(A) The applicant certifies that it will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the grantee's
workplace and specifying the actions that will be taken against employees for violation of
such prohibition;
(b) Establishing an on-going drug free awareness program to inform employees about:
(1)The dangers of drug abuse in the workplace;
(2)The grantees policy of maintaining a drug-free workplace;
(3)Any available drug counseling, rehabilitation and employee assistance
programs; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the
grant to be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a)that, as a condition of
employment under the grant, the employee will:
(1)Abide by the terms of the statement and
(2) Notify the employee in writing of his or her conviction for a violation of a
criminal drug statute occurring in the workplace no later than five calendar days
after such conviction.
(e) Notifying the agency, in writing within 10 calendar days after receiving notice under
subparagraph (d)(2) from an employee or otherwise receiving actual notice of such
conviction. Employers of convicted employees must provide notice, including position title, to
the applicable DHS awarding office, i.e. regional office or DHS office.
(f)Taking one of the following actions, against such an employee, within 30 calendar days of
receiving notice under subparagraph (d)(2), with respect to any employee who is so
convicted:
(1) Taking appropriate personnel action against such an employee, up to and
including termination, consistent with the requirements of the Rehabilitation Act
of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a Federal,
State, or local health, law enforcement or other appropriate agency.
(g) Making a good faith effort to continue to maintain a drug free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and(f).
(B)The grantee may insert in the space provided below the site(s)for the performance of work done in
connection with the specific grant:
Place of Performance
Street City State Zip Action
your place of performance is different from the physical address provided by you in the Applicant Information,
press Add Place of Performance button above to ensure that the correct place of performance has been
specified.You can add multiple addresses by repeating this process multiple times.
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Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each
Federal fiscal year.A copy of which should be included with each application for DHS funding. States and State
agencies may elect to use a Statewide certification.
Signed by Artie Bay on 12/05/2013
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FEMA Standard Form LLL
Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-16C for
Lobbying activities definition.
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ttP b 5 J P �Y Y PPJ P• Y PP P
Application Number:EMW-2013-FO-03566 1/14/2014 16.E.1 .
Submit Application
Application 100% complete, Submitted
Please click on any of the following links to visit a particular section of your application. Once all areas of your
application are complete,you may submit your application.
Application Area Status
Overview Complete
Contact Information Complete
Applicant Information Complete
Applicant Characteristics (I) Complete
Applicant Characteristics (II) Complete
Department Call Volume Complete
Request Information Complete
Request Details complete
Budget Complete
Assurances and Certifications Complete
PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT.
• YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you are not
yet ready to submit this application,save it, and log out until you feel that you have no more changes.
• When you submit this application,you, as an authorized representative of the organization applying for
this grant, are certifying that the following statements are true:
To the best of my knowledge and belief, all data submitted in this application are true and correct.
This application has been duly authorized by the governing body of the applicant and the applicant will
comply to the Assurances and Certifications if assistance is awarded.
To sign your application,check the box below and enter your password in the space provided.To submit your
application, click the Submit Application button below to officially submit your application to FEMA.
Note: The primary contact will be responsible for signing and submitting the application. Fields marked with an *
are required.
1,Artie R Bay, am hereby providing my signature for this application as of 05-Dec-2013.
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1/14/2014 16.E.1 .
BayArtie
From: FEMA(Federal Emergency Management Agency) [fema @service.govdelivery.com]
Friday, November 01, 2013 12:25 PM
BayArtie
Su.,ject: 3REMINDER: The FY 2013 Assistance To Firefighters Grants(AFG)Application Period Opens
Monday, November 4, 2013, 8:00 A.M.
REMINDER:THE FY 2013 ASSISTANCE TO FIREFIGHTERS GRANTS(AFG)APPLICATION PERIOD
OPENS MONDAY, NOVEMBER 4, 2013 AT 8:00 A.M. EST AND CLOSES ON FRIDAY, DECEMBER 6,
2013 AT 5:00 P.M. EST
SAM.GOV REGISTRATION REQUIRED TO SUBMIT YOUR FY 2013 AFG APPLICATION
FY 2013 ASSISTANCE TO FIREFIGHTERS GRANT WORKSHOPS SCHEDULE
REMINDER:THE FY 2013 ASSISTANCE TO FIREFIGHTERS GRANTS(AFG)APPLICATION PERIOD OPENS
MONDAY,NOVEMBER 4,2013 AT 8:00 A.M.EST AND CLOSES ON FRIDAY, DECEMBER 6,2013 AT 5:00
P.M. EST
Start planning your FY 2013 AFG Grant application now!We recommend that you start your application today by
reviewing the Application Assistance Tools located on the AFG website.These tools were produced specifically to
help potential applicants begin to plan their 2013 applications ahead of the application period.The tools can be
viewed on the AFG website or downloaded to your computer.
SAM.GOV REGISTRATION REQUIRED TO SUBMIT YOUR FY 2013 AFG APPLICATION
Starting with the upcoming FY2013 AFG application period,a valid registration in the System for Award
Management(SAM),formerly the Central Contractor Registry,or CCR,will be required in order to submit an AFG
application. Federal law now requires that applicants to Federal grant programs have a valid registration within
SAM.gov at the time of registration.Applicants will be asked to affirm that they have a current registration prior to
submitting their application.
As part of the SAM.gov registration process,every eligible grantee must have their SAM.gov account validated
through the Internal Revenue Service(IRS)and have their CAGE(Commercial and Government Entity)code
validated in order to be eligible for award.These validations are conducted as part of the registration process after
the organization has submitted their SAM.gov registration.A valid SAM.gov registration is now also required for
any payment or amendment request to an existing, open award.A valid SAM.gov registration is now also required
for any payment or amendment request to an existing,open award. If your department has not yet registered
within SAM.gov,you are encouraged to do. SAM.gov is administered through the U.S. General Services
Administration (GSA).Technical assistance may be obtained through the Federal Service Desk at 866-606-8220.
Please be advised that during peak activity periods, it may take more than 2 weeks to complete the
registration process.
FY 2013 ASSISTANCE TO FIREFIGHTERS GRANT WORKSHOPS SCHEDULE
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