Agenda 01/14/2014 Item # 16C2 1/14/2014 16.C.2.
EXECUTIVE SUMMARY
Recommendation to approve a work order under Request for Quotation 08-5011-109 in the amount
of $332,100 to Kyle Construction, Inc., for the Tamiami Wellfield Meter Replacement Project No.
70085.
OBJECTIVE: Maintain compliance with South Florida Water Management District (SFWMD)
regulatory requirements relative to reliable flow measurement for each of the 30 wells in the Tamiami
Wellfield that supplies an estimated 60 percent of the raw water necessary to meet customer demand at
both the North and South County Regional Water Treatment Plants.
CONSIDERATIONS: On June 24, 2008, as Agenda Item 10G, the Board of County Commissioners
(Board) adopted the 2008 Water Master Plan Update that identified the requirements for wellfield
improvements. The proposed scope of work is consistent with the 2008 Water Master Plan Update,
Project 75005, "Wellfield Technical and Operational Support," Section 8, Table 8-2, page 4 of 5, line
124. A new project number, 70085, was created in FY12 to consolidate all wellfield technical support
projects, including well meter replacement.
As a condition of the county's water use permit issued by the SFWMD, each raw water well must be
equipped with a SFWMD-approved water use accounting system (flow meter). The scope of this project
replaces the original flow meters for 30 wells located in the county's Tamiami Wellfield. The Tamiami
Wellfield is the original wellfield that provided raw water to the county's first regional water treatment
plant, which commenced production in 1983. Today,the Tamiami Wellfield supplies both of the county's
regional water treatment plants with more than 60 percent of the raw water necessary to meet potable
water demand. The existing flow meters are at the end of their useful lives and repair parts are no longer
available. The new meters have the latest in communication technology to synchronize with the current
wellfield communication system, and future system upgrades,providing instantaneous flow measurement
that will improve operational decisions.
Request for Quotation number 08-5011-109, "Tamiami Wellfield Meter Replacement," was posted on
November 1, 2013, and distributed to all vendors of the Fixed-Term Underground Utilities Contract 08-
5011 via the county's electronic bid process. All five of the notified vendors submitted quotations for this
project by the November 18,2013 deadline. The quotations received are summarized in the table below.
VENDOR BID
Kyle Construction,Inc. $332,100.00
Mitchell& Stark Construction Co.,Inc. $381,971.00
Douglas N. Higgins, Inc. $388,974.00
Quality Enterprises USA, Inc. $391,564.25
Haskins Inc. $459,000.00
Staff and local engineering consultant, CPH Engineers, Inc., determined that the lowest bid is fair and
reasonable and recommend awarding the work order to Kyle Construction, Inc. The bid is approximately
eight percent above the project consultant's $305,900.00 opinion of probable cost. The Purchasing
Department concluded that bidding was competitive and representative of market conditions. The quote
summary, quote chart, engineer's letter of recommendation, and work order are attached (Attachments 1,
2, 3, and 4,respectively).
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1/14/2014 16.C.2.
The request for proposal informed the bidders there might be unforeseen conditions associated with the
project. The project cost incorporates an allowance of $10,000 that includes, but is not limited to,
undocumented underground infrastructure, as determined by staff, which may be encountered during
construction. The price for any additional work shall be negotiated prior to commencement in accordance
with the county's purchasing policy and the terms of the agreement.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY2014 Capital Budget approved
by the Board on September 19,2013. The source of funding is Water User Fees (412).
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval.—SRT
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of
the Collier County Water-Sewer District, approve a work order under Request for Quotation 08-5011-109
in the amount of$332,100.00 to Kyle Construction, Inc., and authorize the Chair to sign and execute the
work order after final approval by the County Attorney's Office.
Prepared By: Tom Sivert,PE, Senior Project Manager,Public Utilities Planning&Project Management
Attachments: Attachment 1 Quote Summary
Attachment 2 Quote Chart
Attachment 3 Letter of Recommendation
Attachment 4 Work Order
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1/14/2014 16.C.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.2.
Item Summary: Recommendation to approve a work order under Request for Quotation
08-5011-109 in the amount of$332,100 to Kyle Construction, Inc., for the Tamiami Wel!field
Meter Replacement Project No. 70085.
Meeting Date: 1/14/2014
Prepared By
Name: SivertTom
Title: VALUE MISSING
12/18/2013 3:12:54 PM
Approved By
Name: HapkeMargie
Title: Operations Analyst,Public Utilities
Date: 12/19/2013 10:08:02 AM
Name: Pam Libby
Title: Manager-Operations-Water/WW,Water
Date: 12/19/2013 11:30:01 AM
Name: Steve Messner
Title: Plant Manager,Water
Date: 12/19/2013 3:05:10 PM
Name: ChmelikTom
Title: Director,Public Utilities Engineering
Date: 12/20/2013 1:59:30 PM
Name: Joseph Bellone
Title:Manager-Utility Billing&Cust Serv.,Utilities F
Date: 12/20/2013 3:20:03 PM
Name: JohnsonScott
Title: Purchasing Agent,Purchasing&General Services
Date: 12/23/2013 10:00:12 AM
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1/14/2014 16.C.2.
Name: JohnsonScott
Title: Purchasing Agent,Purchasing&General Services
Date: 12/23/2013 10:03:32 AM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 12/23/2013 11:42:38 AM
Name: SunyakMark
Title: Project Manager,Principal,Public Utilities Engine
Date: 12/23/2013 12:38:52 PM
Name: LynchDiane
Title: Administrative Assistant
Date: 12/23/2013 1:05:30 PM
Name: TeachScott
Title: Deputy County Attorney,County Attorney
Date: 12/27/2013 9:18:12 AM
Name: YilmazGeorge
Title: Administrator,Public Utilities
Date: 12/27/2013 11:24:56 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 1/6/2014 9:37:13 AM
Name: UsherSusan
Title: Management/Budget Analyst, Senior,Office of Manage
Date: 1/6/2014 10:17:12 AM
Name: OchsLeo
Title: County Manager
Date: 1/6/2014 11:41:47 AM
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1/14/2014 16.C.2.
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n Architects Engine 1/14/2014 16.C_2.
0 Environmental Landscape ers Architects Suite 240
'` M/E/P = Planners Tampa,FL 33609
Surveyors i Transportation/Traffic Phone:813288.0233
Fax:813.288.0433
November 19, 2013
Mr.Tom Sivert, P.E.
Senior Project Manager
Collier County
3339 Tamiami Trail E., Suite 303
Naples, FL 34112
Re: Tamiami Wellfield Meter Replacement
County Project No. 08-5011-109
Engineer's Bid Review
CPH Project No. C19805
Dear Mr. Sivert:
The County received bid packages from five(5) pre-qualified underground contractors under contract with
the County for the Tamiami Wellfield Meter Replacement Project. The 100% Opinion of Probable
Construction Cost prepared by CPH Inc. (CPH) was $305,900.00, for the base bid that included the
replacing the existing meters with annubar flow meters on thirty(30)of the Tamiami Wells, including the
installation of air release valves (ARV's) on each of the wells. The bid tab provided by the County is
detailed below.
Lowest
Bid Bidder's Name Total Bid
1 Douglas N. Higgins, Inc. $388,974.00
Mitchell$ Stark Construction Company
2 Inc. $381,971.00
3 Quality Enterprises USA, Inc. $391,564.25
4 Haskins Inc. $459,000.00
5 Kyle Construction Inc. $332,100.00''
Based on our review of the available data (bid pricing), we have no objection to the County proceeding
with the award of the bid to Kyle Construction, Inc. in the amount of$332.100.00. The engineers Opinion
of Probable Construction Costs is within 8%of the low bid;therefore is within an acceptable percentage.
Please note that we have not reviewed any references for the lowest bid; however this should not be
required since each of the contractors are pre-qualified to perform this type of work for the County. if such
a review is required, please provide contact information for each bidder so that we may ask for references
and similar projects.
If the contractor's bonds and insurance as required by the County's contractual documents this should be
reviewed prior to execution of the agreement.
Please contact us if additional information is needed concerning the above.
Sin ely,
CPINGINEERS, INC.
IL
tr
W.Wade Wood, P.E.
Vice President
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1/14/2014 16.C.2.
WORK ORDER/PURCHASE ORDER
Agreement for Fixed Term Underground Utilities Contract
Dated: March 11, 2008 (Contract 08-5011-109)
Contract Expiration Date: March 10, 2014,
This Work Order is for professional Underground Utility Construction services for work known as
Project Name. Tamiami Wellfield Meter Replacement
Project No: 70085.10
The work is specified in the proposal dated November 18, 2013, which is attached hereto and made a
part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced
above. this Work Order/Purchase Order is assigned to Kyle Construction. Inc,
Scope cif Work: As detailed in the attached proposal and the following:
Task I Mobilization
Task II Furnish & Install Annubar Flow Measuring Devices
Task III ARV Assembly& Connection
Task IV Conduit rerouting Well No 9
Task V Piping Modifications
Task VI Restoration
Task VII Allowance
Schedule of Work, Complete work within 270 days from the daie of the Notice to Proceed which is
accompanying this Work Order.
clonwensation, In accordance with Article Five of the Agreement, the County will compensate the
Firm in accordance with following method(s): 02,Negotiated Lump Sum (NLS) SLump Sum Plus
Reimbursable Costs (LS+RC) Time & Material (T&M) (established hourly rate— Schedule A) 0
Cost Plus Fixed Fee(CPFF). as provided in the attached proposal.
Task I S 8200.00 LS
Task 11 242,250 00 LS
Task III 55,800 00 LS
Task IV 2,100 LS
Task V 12,000.00 LS
Task VI 1,750 LS
Task VII 10.000 00 TM
TOTAL FEE S 332.100.00 LS& T&M
10°-0 retzinage will be held on progress payments only.
PREPARED BY:
Tom Sivert. PE.PPM D Senior Project Manager Date
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1/14/2014 16.C.2.
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APPROVED BY
Mark J. SunvaLP.E., PPMD Principal Project Manager Date
APPROVED BY' • •" • •
Pam Libby. Distribution Manager Date
.A PPROVED BY. ) =
Steve Messner. Water Director Date
APPROVED BY:
Tom Chmelik, PE PPMD Director Date
APPROVED BY:
Brenda Brilhart, Purchasing Procurement Strategist Date
, •
APPROVED BY:
Joe BellOne.Utilities Operations Support Director Date
APPROVED BY•
GeorRe Yilmaz. Public Utilities Administrator Date
Date
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