Agenda 01/14/2014 Item # 16B3 1/14/2014 16.B.3.
EXECUTIVE SUMMARY
Recommendation that the Board of County Commissioners, as the Community Redevelopment
Agency(CRA), approve a time extension Change Order#2 to a Work Order issued under Contract
#09-5262-CI between the Collier County Community Redevelopment Agency (CRA) and Agnoli,
Barber & Brundage (ABB) for Design Services associated with the Colorado Avenue Improvement
Project in Immokalee.
OBJECTIVE: To extend the project completion date set forth in Contract No. 09-5262 between the CRA
and ABB for Design Services associated with the Colorado Avenue Improvement Project in Immokalee.
CONSIDERATIONS: On March 9, 2010, agenda item #10C, the BCC voted to award request-for-
proposal#09-5262, Engineering Services for Collier County, with ABB identified as the top ranked Civil
Engineering(CI) firm.
On February 8, 2013, CRA staff issued a work order and Notice-to-Proceed to ABB stipulating a total
performance period of 330 days with a completion date of December 31, 2013. Zero Dollar Contract
Change Notification,Change#01extended the performance period by 35 days to February 4,2014.
The proposed Change order#2 will add an additional 320 days, further extending the performance period
to December 21, 2014. This design services work order is related to a grant-funded construction project
for which staff will require construction administration services from ABB during construction. Although
the future construction contract will be grant-funded, this ABB professional services work order is being
funded entirely by Immokalee MSTU Fund 162.
This new expiration date will match the amended disaster recovery construction grant expiration date,
which is currently under consideration by the Florida Department of Economic Opportunity(DEO).
FISCAL IMPACT: This change is limited to a time extension only. This item has no fiscal impact.
Although the future construction contract will be grant-funded, this ABB professional services work order
is being funded entirely by Immokalee MSTU Fund 162.
GROWTH MANAGEMENT IMPACT: Redevelopment efforts along Colorado Avenue further the
programs and projects within the budgetary and policy guidance and directives of the CRA and the Board
of County Commissioners in furtherance of Policy 4.2 of the Future Land Use Element of the Growth
Management Plan which reads as follows: "The Immokalee Area Master Plan addresses conservation,
future land use, population, recreation, transportation, housing, and the local economy. Major purposes of
the Master Plan are coordination of land uses and transportation planning, redevelopment or renewal of
blighted areas and the promotion of economic development."
LEGAL CONSIDERATIONS: This item has been approved for form and legality and requires a
majority vote. -JAB
RECOMMENDATION: That the Board of County Commissioners approves the attached Change
Order No. 2 for Contract No. 12-5262 for Design Services associated with the Colorado Avenue
Improvement Project in Immokalee.
Prepared By: Bradley Muckel,Executive Director(interim),CRA-Immokalee
Attachments: 1) ABB Work Order, 2) ABB Notice to Proceed, 3) Change Order No. 1, 4) Proposed
Change Order No. 2
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1/14/2014 16.B.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.B.16.B.3.
Item Summary: Recommendation that the Board of County Commissioners, as the
Community Redevelopment Agency (CRA), approve a time extension Change Order#2 to a
Work Order issued off Contract#09-5262-CI between the Collier County Community
Redevelopment Agency (CRA) and Agnoli, Barber& Brundage (ABB) for Design Services
associated with the Colorado Avenue Improvement Project in Immokalee.
Meeting Date: 1/14/2014
Prepared By
Name: MuckelBradley
Title: Project Manager,
1/2/2014 9:44:06 AM
Submitted by
Title: Project Manager,
Name: MuckelBradley
1/2/2014 9:44:07 AM
Approved By
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing& Gene
Date: 1/8/2014 6:32:12 AM
Name: MarkiewiczJoanne
Title: Manager-Purchasing Acquisition,Purchasing&Gene
Date: 1/8/2014 6:32:19 AM
Name: Evelyn Colon
Title: Purchasing-Procurement Specialist
Date: 1/8/2014 8:09:03 AM
Name: BelpedioJennifer
Title: Assistant County Attorney,County Attorney
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1/14/2014 16.B.3.
Date: 1/8/2014 11:04:20 AM
Name: KlatzkowJeff
Title: County Attorney
Date: 1/8/2014 11:20:33 AM
Name: FinnEd
Title: Senior Budget Analyst, OMB
Date: 1/8/2014 12:58:53 PM
Name: OchsLeo
Title: County Manager
Date: 1/8/2014 1:23:36 PM
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1/14/2014 16.B.3.
WORK ORDER
Agreement for Fixed Term Professional Engineering Services
Contract#09-5262
This Work Order is for professional engineering services for work known as:
Colorado Avenue and South Fifth Street Improvements: Design. Bid Services and
Construction Administration
The work is specified in the Agnoli, Barber & Brundage (ABB) proposal dated January
29, 2013, which is attached hereto as "Exhibit A" and made a part of this Work Order.
In accordance with the Terms and Conditions of the Agreement referenced above, this
work order is assigned to ABB.
Scope of Work: The work is specified in the Agnoli, Barber & Brundage (ABB) proposal
dated January 29, 2013, which is attached hereto as "Exhibit A" and made a part of
this Work Order.
Task 1:Data Collection,Site Survey and Geotechnical Exploration$25,630.00
Task 2:Preliminary(30%)Design Document$20,945.00
Task 3:Develop(60%)Design Documents$20,278.00
Task 4:Pre-Final(90%)Design Documents$18,658.00
Task 5:Final(100%)Design Documents$6,660.00
Task 6:Permitting Services$9,840.00
Task 7:Bidding and Construction Administration Services$22,465.00
Task 8:Additional Meetings,Project Management and Quality Control$12,250.00
Schedule of Work: Tasks 1-5 are to be completed by June 28, 2013. All other tasks
are to be complete by December 31, 2013. All work shall be complete within 330 days
from receipt of the Notice-to-Proceed authorizing start of work.
Compensation: In accordance with Article Five of the Agreement, the County will
compensate the Firm in accordance with the established hourly rate(s) as enumerated
in Schedule "B" of the base Agreement #09-5262. Not-to-Exceed amounts for each of
the eight tasks are shown below.
Task No. Description Hours Value$
1 Data Collection,Survey and Geotech 126 25,630
2 Preliminary Design-30% 173 20,945
3 Developed Design-60% 174 20,278
4 Pre-Final Design-90% 162 18,658
5 Final Design-100% 52 6,660
6 Permitting 12 9,840
7 Bidding and Construction Assistance 170 22,465
8 Meetings,Project Management and Quality Control 88 12,250
TOTAL TASK AUTHORIZATION 1,016 136,725
Any change within monetary authority of this Work Order made subsequent to final
department approval will be considered an additional service and charged according
to Schedule "B" of the base Agreement#09-5262.
Prepared By: Bradl-y Muckel, CRA PM 2/5/13
N Titl ,mil Date
Authorized By: ,,,, i //' _
Cliennttnepartmen / ector Date
Accepted By: 'Ag "•li, :arber�r�Dgdage, Inc.
(Coa yT lam
•thorized Co .any Officer
, trot.e l : c 4 'i Ic'r ,S. 22'Jc- .
Print Name &Title - Date
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1/14/2014 16.B.3.
fr 4
o ie-r County
Administrative Services Division
Purchasing
Friday, February 8, 2013
Mr. Ted Tryka
Agnoli, Barber& Brundage, Inc. (ABB)
7400 Tamiami Trail North
Naples, FL 34108
RE: NOTICE-TO-PROCEED FOR:
Colorado Avenue and South Fifth Street Improvements
Contract No. 09-5262 CI
Purchase Order No. 4500142329
Dear Mr. Tryka:
This letter serves as Collier County's official NOTICE TO PROCEED (NTP) for your company to
commence with the items identified on purchase order #4500142329 which is based on ABB proposal
dated 1/29/13, attached hereto as"Exhibit A".
Commencement date for the services associated herewith shall be considered to be Tuesday, February
5, 2013. Substantial and final completion of all work shall be considered to be Tuesday, December 31,
3013. No work is authorized after the final completion date herein unless the time of the contract/work
order is extended on or before the final completion date. Invoices for unauthorized work will not be paid.
This NTP is limited to the scope of work identified in the attached ABB proposal identifying a total price
not-to-exceed $136,725.00. The purchase order number is shown above and a copy of the purchase
order is enclosed. Please include the purchase order number and contract number on each invoice to
facilitate the payment process.
If you have any questions, please feel free to contact me at 239.867.4121.
Sincerely,
Bradley Muckel
Principal Project Manager
Collier County Community Redevelopment Agency(CRA)- lmmokalee
Cc: Christie Betancourt, Administrative Assistant, Immokalee CRA
ABB—"Colorado Avenue" Master File
Purchasing Departren°•3327 Tarniami Trail East•Naples.Florida 341'2-4901 •WW1 colfiergov.netlpurchasing
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1/14/2014 16.B.3.
ier County
Purchasing Department
Administrative Services Division Change Modification Form
Purchasing
❑Contract Change Request ®Work Order Modification
Contract#: 09- Mod#:02 PO/Work Order#: Project Name: County-Wide
5262-CI 4500142329 Engineering Services: Colorado Avenue
Drainage/Sidewalk Improvements
Project#: Project Manager: Department: Immokalee Contractor/Firm Name:Agnoli, Barber
4500142329 Bradley Muckel CRA &Brundage, Inc. (ABB)
Original Contract/Work Order Amount $ 136,725.00 Original BCC Approval Date;Agenda Item#
Current BCC Approved Amount Last BCC Approval Date;Agenda Item#
Current ContractNVork Order Amount $ 136,725.00 3/8/2014 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $0.00 0.00% Total Change from Original Amount
Revised Contract/Work Order Total $136,725.00 #DIV/Ol Change from Current BCC Approved Amount
Cumulative Changes $0.00 0.00% Change from Current Amount
Completion Date,Description of the Task(s)Change, and Rationale for the Change
Original notice to proceed Last approved completion date: Revised completion date(includes this
completion date: 12/31/13 02/04/14 change): 12/21/14
Number of days added(if Explain why additional days are needed (detailed/specific):
extension,must attach current
insurance certificate(s)from SIRE Due to heavy flooding over the project area, the site survey and design components of
or obtain from vendor): 320 days the work order have taken longer than originally anticipated. Since the work order also
includes a task for bidding and construction administration services,the performance
period will need to be extended to coincide with the general contractor's performance
period.
In addition,construction of this project is being funded through a disaster recovery
grant. Although the design for this project is now 100%complete,we can't begin the
solicitation process for a general contractor until the environmental assessment
identified in our grant agreement has been completed.The environmental assessment
will be completed by the end of February-2014.
❑Add new task(s) ❑Change task(s) ❑ Delete task(s) ®Other(specify): Extension of
performance period.
1. Provide a detailed and specific explanation of the requested change(s)to the task(s):The completion date is
being extended from 2/4/14 to 12/21/14 so that the consultant can provide bidding and construction administration services,
identified as Task 6 in their contract.
2. Provide detailed rationale for the requested change:The Engineer of Record for this project at ABB has been
hired to provide certain construction administration services during the course of construction to include shop drawing
reviews, contractor invoice review/approvals, periodic interpretation requests, as well as other miscellaneous services
identified in ABB proposal dated 1/29/13.The construction period for this project will occur in the spring of 2014.Therefore,
the subject ABB work order needs to be extended to accommodate the construction period.
3. Provide explanation why change was not anticipated in original scope of work: Due to heavy flooding that
occurred over the project area in the summer of 2013,the surveying component of this work order could not be conducted
as originally scheduled.The project had to be put on hold while the survey crews waited for the flood waters to subside.This
postponed the completion of construction drawings.
There have also been administrative delays in getting the grant-funded construction agreement and related SAP budget
approved and activated.
Revised:7/27/11
1
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1/14/2014 16.B.3.
4. Describe the impact if this change is not processed:The services of the Engineer of Record for the project !
would not be retained to perform shop drawing reviews, invoice review/approvals, periodic interpretation requests from the
■
GC during construction,as well as other engineering services.
Type of Change I Modification
❑ 1. Planned/Elective ❑2. Unforeseen conditions/circumstance ❑3.Quantity or price adjustment
4. Correction of error(s) ❑5.Value added ®6. Schedule adjustment . ,
Change Requested By
RContractor/Consultant ®Owner ❑ Using Department
Design Professional O Regulatory Agency(specify): ❑Other(specify):
Purchasing Professional Participated in Negotiation of Change!Modification: ❑ Yes ►Z� No
Approved by: ��'''" �� Date: / 6• /
Name and Title: r ey Muckel, CRA Executive Director(Interim)
Reviewed by: Date: ' / /q
ent Strs�Nar► : Eve n Colon `
•
Procurement Y
Revised:7/27/11
2
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1/14/2014 16.B.3.
CHANGE ORDER#02 TO WORK ORDER
Agreement for Fixed Tenn Professional Engineering Services
Contract#09-5262
TO:
Agnoli, Barber& Brundage, Inc. (ABB)
7400 Tamiami Trail North, Suite 200
Naples,FL 34108
239.597.3111
FROM:
Immokalee CRA
750 South Fifth Street
Immokalee,Florida 34142
Re:Engineering Services—Colorado Avenue Stormwater/Sidewalk Improvement Project
PO Date: 02/08/2013 Work Order/Purchase Order#4500142329
Change Order#2 Notice to Proceed Date: 02/08/2013
Change Order Description:
This change is limited to a performance period extension of 320 days. The NTP is dated
02/05/13.The current end date is 2/4/13. The new completion date is 12/21/14.
Original work order amount $136,725.00
Sum of Previous Changes ..$0.00
This Change Order No. 2 Amount(add or subtract) $0.00
Revised Agreement Amount $136,725.00
Original work order time in calendar days 329 days
Adjusted number of calendar days due to previous change orders ..35 days
This change order adjusted time is 320 days
Revised Contract Time in working days 685 days
Original Notice to Proceed date February 5,2013
Completion date based on original contract time December 31,2013
Completion date based on Change Letter#01 February 4,2014
Revised completion date due to Change Order#02 December 21,2014
Your acceptance of this change order shall constitute a modification to the aforementioned
Work Order and will be performed subject to all the same terms and conditions as contained
in said Work Order, as fully as if the same were restated in this acceptance. The adjustment
to this Agreement shall constitute a full and final settlement of any and all claims arising out
of,or related to,the change set forth herein,including claims for impact and delay costs.
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1/14/2014 16.B.3.
Change Order No.2
Page`2
to this Agreement shall constitute a full and final settlement of any and all claims arising out
of,or related to,the change set forth herein,including claims for impact and delay costs.
�i
Requested by 3 'L- �-�'" Date: (a•3 I-i 3
Bradley uckel,Interim Executive Director-Immokalee CRA
Approved by: f
P -
roc_ Date: 1'2- - -/3
Evelyn Colon, rocurement Strategist
ATTEST: BOARD OF COUNTY
COMMISSIONERS
Dwight E.Brock,Clerk Collier County,Florida
By: By:
Deputy Clerk Comm.Tom Henning
Chairwoman
Chairman
rk
By: Agr[o arber :m,11
Uo,p 1�llGk , JNJG41 V. P By: w ' ,' P //I4
(Witness One Name/Title)
(Name and TOW
By: (12---- 6?------,
idreA, , deeSin ,, llw
(Witness Two Name/Title) /
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Approved as to Form and Legality:
Assistant County Attorney 9Q.P
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