Agenda 12/08/2015 Item #16D 2�1
12/8/2015 16.D.2.
EXECUTIVE SUMMARY
Recommendation to approve a Memorandum of Understanding (MOU) with the Southwest Florida
Workforce Development Board, Inc. which will provide funds to allow twenty children to receive
leadership and job training program opportunities during the school year at two Parks and
Recreation Division Facilities (no net fiscal impact).
OBJECTIVE: To allow twenty students (grades 7 through 11) to participate in out -of- school time
programs during the school year.
CONSIDERATIONS: The Parks and Recreation Division provides recreation experiences for the youth
throughout Collier County. In Immokalee, recreation programs are provided at Immokalee Community
Park and Immokalee South Park.
The Southwest Florida Workforce Development Board, Inc. is participating in a community -wide
initiative for 2015 -2016 called the Immokalee Out -Of- School Time Initiative ( IOSTI). This initiative
seeks to provide recreational and leadership curriculum and opportunities for the Youth/Teens of
Immokalee during the 2015 -2016 school year. Also included is the implementation of 7 Habits of Happy
Kids throughout each Parks and Recreation out -of- school program.
The MOU provides at least twenty youth with these leadership opportunities during the school year.
Although the County has partnered with the Workforce Development Board on other similar initiatives;
this is the first year the organization approached Collier County Parks and Recreation Division to partner
with it in this leadership school year initiative.
FISCAL IMPACT: In order to provide the appropriate staffing for the IOSTI program, personal service
and operating costs will be impacted in the amount of $13,000. The Workforce Development Board will
provide up to $15,000 to fund the program depending on the number of participants. It is estimated that
the program will have approximately twenty participants. The reimbursed amount will cover the personal
service/operating cost as well as the cost of supplies/equipment necessary to run the program. Funds have
been budgeted within the appropriate Parks cost centers in the MSTD General Fund (111).
GROWTH MANAGEMENT IMPACT: There is no growth management impact associated with this
action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. — CMG
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to sign the MOU with the Southwest Florida Workforce Development Board, Inc.
Prepared By: Natali Betancur, Operations Analyst, Parks and Recreation Division
Attachment: Memorandum of Understanding
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12/8/2015 16.D.2.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.2.
Item Summary: Recommendation to approve a Memorandum of Understanding (MOU)
with the Southwest Florida Workforce Development Board, Inc. which will provide funds to
allow twenty children to receive leadership and job training program opportunities during the
school year at two Parks and Recreation Division Facilities (no net fiscal impact).
Meeting Date: 12/8/2015
Prepared By
Name: BetancurNatali
Title: Operations Analyst, Parks & Recreation
10/15/2015 11:51:49 AM
Approved By
Name: TownsendAmanda
Title: Division Director- Operations Support, Public Services Department
Date: 10/26/2015 10:30:06 AM
Name: WashburnIlonka
Title: Manager - Park Operations, Parks & Recreation
Date: 10/26/2015 2:19:55 PM
Name: WilliamsBarry
Title: Division Director - Parks & Recreation, Parks & Recreation
Date: 11/1/2015 12:46:45 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 11/4/2015 8:35:44 AM
Name: CarnellSteve
Title: Department Head - Public Services, Public Services Department
Date: 11/10/2015 7:41:10 AM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
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Date: 11/16/2015 10:29:45 AM
12/8/2015 16.D.2.
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 11/18/2015 10:37:09 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/18/2015 11:24:50 AM
Name: IsacksonMark
Title: Division Director - Corp Fin & Mgmt Svc, Office of Management & Budget
Date: 11/19/2015 9:19:50 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 11/19/2015 11:29:05 AM
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12/8/2015 16.D.2.
1� F[)B ParksRecreation GPS2015 -16
MEMORANDUM OF UNDERSTANDING
between
THE SOUTHWEST FLORIDA WORKFORCE DEVELOPMENT BOARDS INC.
and
COLLIER COUNTY., A POLITICAL SUBDIVISION OF THE STATE OF FLORIDA
FOR TW DELIVERY OF
2015 -2016 AFTER SCHOOL PROGRAMING
iMMOKALEE OuT- oF- ScHOOL TIME lmi u nw (IOSTI)
IN COLLIER COUNW
This Memorandum of Understanding is entered into between the Southwest Florida Workforce Development
Board, Inc. (hereinafter referred to as the "Workforce Board") and Collier County, a political Subdivision of the
State of Florida (hereinafter referred to as the "Parks and Recreation").
I. Purpose
The purpose of this Memorandum of Understanding is to support the implementation of the IOSTI locally
known as Great Program Synergizing (hereinafter referred to as "GPS ") in Collier County, Florida. The
2015 -2016 GPS/Parks and Recreation after school project will provide twenty (20) students (grades 7 through
11) with out -of- school -time programs. The GPS initiative is initiated and funded by the Naples Children and
Education Foundation (NCEF).
H. Services to be Provided by Parks and Recreation
Parks and Recreation agrees to:
A. Provide twenty (20) students in grades 7 through I I with the Immokalee Youth Leadership program
at the Immokalee Community and South Parks;
B. The Junior Leadership program will provide students with three (3) days a week (only on days school
is in session), two (2) hours a day for the full school year and include leadership curriculum,
mentoring and on job - training;
C. Implement the 7 Habits of Happy Kids ubiquitously throughout each Parks and Recreation out-of-
school-time program;
D. Submit in writing any and all proposed changes in program to the Workforce Board for written
approval prior to implementation;
E. Report in writing on agreed upon deliverables (see Attachment A) including student enrollment
information, attendance verification and at -least one data point showing positive student impact as
a result of the GPS/Parks and Recreation out -of- school -tune program;
F. Participate in GPS professional development and continuous improvement meetings to provide
reports and updates and to offer programmatic suggestions;
G. Maintain usual and customary records to be available upon request;
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1N FDH ParksRecreation GPS20 t 5- l6
H. Submit to the Workforce Board invoices for services rendered. Such invoices may be computer -
generated and may be in electronic, facsimile, or paper format;
1. Submit final invoice and written report no later than dune 30, 2016. Failure to submit final
invoice and report by June 30, 2016, will constitute breach of contract and may result in the
forfeiture of all or partial funding.
III. Services to be Provided by the Workforce Board
The Workforce Board agrees to:
A. Provide fiscal services to the Parks and Recreation as necessary to support the implementation of the
2015 -2016 GPS /Parks and Recreation Initiative;
B. Provide fund reimbursement within thirty (30) days of receipt of invoice; funding is not to exceed
the total amount oft $15,000 during 2015 -2016; and,
C. Provide one Project Coordinator to assist in the full implementation of the 2015 -2016 GPS/Parks and
Recreation out -of- school time programs.
IV. General Conditions
A. Parks and Recreation and its representative signing this document attest that:
1. Parks and Recreation as an organization in part or as a whole is not presently debarred, suspended,
proposed for debarment, declared ineligible, or voluntarily excluded from covered transactions by
any federal department or agency; and,
2. Parks and Recreation or any of its agents are not suspended or debarred or otherwise excluded from
receiving Federal funds.
B. Parks and Recreation and the Workforce Board agree that:
1. Each party is solely responsible for the negligent acts or willful omissions of its own designated
agents and agrees to hold the other parties harmless against any claim or suit, including all costs and
attorney's fees arising from the act, omission, or negligence of its own officers, agents, volunteers or
employees, including, but not limited to, claims or suits based on allegations of discrimination on the
basis of race, creed, color, national origin, gender, age, sexual orientation, or disability;
2. The parties to this Memorandum of Understanding who are State agencies or subdivisions of Florida
agree to be responsible for the negligent acts or willful omissions of their own designated agents
only to the extent allowed by § 768.28, Florida Statutes;
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WFDB/ParksRecxeation GP52015 -16
3. Each patty agrees to maintain the confidentiality of any shared student records as required by Florida
and Federal law, and that such records shall be used only for purposes allowed under § 1002.22,
Florida Statutes, and shall be shared only with written parental permission; and
4. Each party commits to support the other m its implementation and to work collaboratively with the
other and in consultation with the Florida Department of Education program office if any changes,
adjustments, or improvements to this arrangement become necessary or desirable.
V. Duratiou of Memorandum. of Understsoding
This Memorandum of Agreement shall begin when signed by all parties and shall end on June 30, 2016, except
as provided in Article VI( "Termination') of this Memorandum of Understanding. It is understood that this
agreement may be amended during the program year at the direction of the Naples Children and Education
Foundation or as a result of programmatic need- Any such revisions shall be in writing and agreed upon by both
parties.
VI. Termination
Either party to this Memorandum of Understanding may terminate its responsibilities and agreements made
herein upon no less than thirty (30) days advance notice to each of the other parties. In the event of termination
by either party, payment will be made by the Workforce Development Board to Parks and Recreation for
services rendered through the effective date of termination.
In agreement with the provisions of this Memorandum of Understanding, the partners affa their signatures in
the spaces provided. .
TIM NANCE, CHAIRMAN Date
Collier County Board of County Commissioners
Joe Patemo, Executive Director Date
Southwest Florida Workforce Development Board, Inc.
Approved as to form and legality
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Assistant County Attorney
ATTEST:
DWIGHT E. BROCK, Clork
By: - -
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Attachment A: Deliverables NCBF Required with each Invoice
ovember 13, 2015
11, 2016
17, 2016
12/8/2015 16.D.2.
l%FDB Parkcsitecreation GPS201; -16
DdhVrabbs w0h .14"ke
® Attendance data verification and the Average Daily Attendance (ADA) for the
time period covered in the invoice for all students in program (not solely funded
by GPS)
® Written Program Report to include:
Description of how funds were spent during time period invoiced
- Summation of the goals (W IGs) that have been mat or what progress
has been made toward each
- Listing any personnel (staff/board) changes that have occurred
- Description of how you are measuring the project's impact on students or
the broader community (include specific indicators of change and timeline)
® Receipts for any and all materials and payroll records to equal the total amount
of the funds requested in the invoice
adance Threshold Rule: Programs not averaging at least 80% of the proposed daily student
are at risk of not adequately meeting proposed levels of operation
=' Programs falling below the 800/6 threshold will work with the GPS coordinator to either (1) identify
strategies to improve attendance during the next quarter, or (2) modify the attendance goals of the
program
If the latter o p tion #2 is agreed upon, the GPS funding will be adjusted proportionately (e.g. LO%
fewer students will result in 10%' less funding) for the following quarters
If option l is implemented and a program continues to fail to meet its ADA goal, the GPS funding
will be adjusted proportionately for the subsequent quarters of operation (e.g., ADA is 10% lower
than the 80 %, then the GPS funding is reduced by 101/6)
�t Within the MOU program year and budget, if a program documents increases to its original ADA
goals, it may invoice according to the signed Memorandum of Understanding
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