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BCC Minutes 09/05/1989 B Naples, Flor%da, September 5, 1989 LET IT BE REMEMBERED, that the Board of County Commies:Loners in and for the County of Collier, and also acting as the Board of Zoning Appeals and as the governing board(s) of such special distri.:ts as have been created according to law and having conducted business herein, met on this date at 9:00 A.M. in BUD~KT WORF~HOP SKSSXON in Building "F" of the Government Complex, East Naples, Florida, with the following members present: CHAIRMAN: VICE-CHAIRMAN: (ARR. 2:40 P.M.) Burr L. Saunders Max A. Haeae, Jr. Richard S. Shanahan Michael J. Volpe Anne GoodnAght ALSO PRESENT: Nell Dorrill, County Manager; Ron McLemore, Assistant County Manager; Maureen Kenyon, Deputy Clerk; Lori Zalka, Budget Director; Mike Smykowski, Robert Schmtdt, Budget Analysts; Martha Skinner, Social Services Director; Kevin O'Donnell, Public Services Administrator; Mike McNees, Utilities Finance Director; Dr. Polkowski, Public Health Unit Director; Robert Demarest, Library Director; 3ay Reardon, Emergency Services Administrator; George Barton, EMS Director: Cliff Crawford, Parks & Recreation Director; and George Archibald, Transportation Services Administrator. AO~.]~*'DA Emergency Service Division Public Services Division Wrap-Up Session Pa~e ! SEPTEMBER 5, 1989 ~ $ .~.ICl$ DIVISION Budget Analyst Smykowskt referred to Page B-23 noting that there is an 11.4~ increase in the Emergency Servlces Adminlstratio;% Budget due to increased salaries as well as charges for the use of %he office automation system, noting that there are no expanded service~ proposed in this budget. He indicated that Page B-24 and B-25 is the ~rGenc¥ Management Department which shows a 19.8% increase due to salaries as well as the expanded service request of $10,000 which would be for Collier County's pro-rata share of the cost to update the slosh com- p%tter model which is used in evacuation decision making and floodtng. He indicated that Page B-26 is the Helicopter Operations budget and overall there is a decrease of .6% due to savings in overtime as well as a decrease in the amount budgeted for aviation insurance to reflect the current cost of this coverage. He noted that there are no expanded service requests for this budget. He stated that on Page B-27 is the Medical Examiner's Budget and there is an overall increase of 7.7% and expanded services include $4,000 for part-time clerical support to meet seasonal workload demands and $4,000 as an increase in the fee for annual service to aid in the recruitment of an Asso- ciate Medical Examiner. He referred to Page D-8 which shows the Division of Forestry Services Budget which shows an increase of 5% which is attributable to the indirect service charge payment which will go to the General Fund as a revenue. He stated that on Page D-32 in the Book of Changes which is entitled Miscellaneous Grants, items were previously budgeted in operating departments but because of grant accounting purposes, it was requested by the Finance Department that this fund be set up to account for the three programs. He stated that within current services, there is $50,000 for the Federal Retired Senior Volunteer Program Grant, the Division of Forestry Grant, and the Radiologtcal Response Grant which was previously budgeted under Emergency Management. He noted that the difference from the Tentative Budget Book to the Book of Changes is a grant of $10,161 for hazardous material response plan, but notification was received that this grant Page 2 SEPTEMBER 5, 1989 would not be forthcoming. He referred to Page D-50 which is the IS~9 of Capri Fire Control District, noting that there is an increase of 50.3% to the expanded services which is basically funding reserves for a long-term capital replacement program. He noted that some of these projects will be a station expansion, equipping a new pumper ~nd then eventually replacing the current pumper that is on line within %his Fire District. He stated that Page D-61 is the Ochopee Fire Control District which shows a 10.3% increase attributable to the phase-in of a fire fighter and the indirect service charge payment to the General ~nd as well as an increase in the remittance to Western Gateway for ambulance service. He indicated that Page D-53 is the Collier Oounty Fire Control MSTD which ohows a decrease of 4.2% attributable to a decrease in taxable value in the area, thereby generating fewer tax dollars and resulting in a tax increase of only 8% over rollback. He stated that the EMS Budqet is on Page F-20 which shows an increase of 16.7% due to expanded service request of the phase-in of 6 paramedics at the Lely EMS sub-stat on to meet the growth management service levels; $27,400 for overtime for EMS standby coverage for special events; $27,300 for medical equipment which includes oxygen ven- tilators, training mannequins, multi-patient oxygen system, life sup- port mannequins, training slides, and portable suction units for ambulances as well as resuscitators. He stated that there is another expanded service for $26,800 for helicopter medtvac staffing seven days a week, nine hours per day, and $5,000 for replacement of chairs, be~s, and sofa sleepers at EMS sub-stations. He stated that the ~xpanded services would be partially funded through a 5~ rate increase in ambulance fees and the balance of the expanded services would be funded by an additional transfer from the General Fund. EMS Director Barton presented a handout explaining the difference in this year's budget from last year's and the current service levels as well as the response time. Mr. Fred Hubbard, Chairman of the EMSAC, stated that they have given a great deal of thought to the impact of the proposed budget and Page 3 as a result, the Advisory Committee has recommended that the alter- native budget as indicated on the handout be approved. (Appended) Mr. Bill Erickson stated that the alternative budget is the budget that is being recommended due to the growth and the demand in the County for this service. Budget Analyst Smykowski stated that on Page F-23 is the EMS Trust Fund which shows an 11.4% increase, noting the funding will be ~Ased to continue the defibrillation program which was instituted this year. _mn~ic ssm~,,,q~s DxWSIO~ Budget Analyst Schmidt stated that this division consists of 9 departments and 2 of them have already been reviewed, noting that the ? departments that will be reviewed have a total appropriation of $?.9 million which represents a 5% increase. He noted that these depart- ments include expanded services of $500,000 and 12 new positions. He referred to Page B-29 which is the Public Services Administrative Budget, noting that there is a 25% increase due to the cost of the automation system charges being included in this budget. He indicated that Page B-30 is the Animal Control Budqet which indicates an 8.§% increase. He stated that the Trust Fund for the Animal Control Budget is on Page F-34 which represents a 19.6% decrease. He stated that the Library DeDartment Budget is on Page B-31 and shows $1,391,900 for current services, which includes expanded service of $29,700 for a Libra~.y Clerk position, a part-time Library Clerk position, and a microfilm reader/printer. He noted that the department would like to add the addition of a Library Clerk position at Golden Gate Library and a half-time Clerk positon at the Collier North branch. He stated that the funds would total $42,471 and the money is being provided through State Aid. He noted that the revenues that are identified are $160,500, and $80,500 of that will be coming from State Aid. He stated that since th~s figure was included in the budget, 3t has been learned that the State is going to increase its aid from $80,500 to $152,310. He noted that the Administrative Services Division is pro- posing that this $42,471 come from the increase and the rest be put in Page 4 SEPTEMBKR ~, 1989 Budget Analyst Schmtdt referred to Page F-35, the Ltbra~:¥ Trust Fund noting that there is no expanded service with this budget request and the total appropriation ts $178,600. He noted that Pag6 D-38 ts the Library Grant Fund which shows a 5.6% decrease. He ref,~rred to Page B-33 which ts the Museum Budget and shows $175,000 with ekpanded services of $4,400 for a total of $179,400. He noted that the expanded monies is intended to be used for a Collier County video history presentation. He stated that Page D-63 Is a special fund for the Gift Shop for the Museum which provides start up money to stock the Museum's gift shop, adding that the current service dollar figure Is $5,000 and there are no expanded services. He referred to Page B-34 which is the budget for Parks & Recreation and shows a total of $3,133,800. He stated that within this budget there is $279,800 of expanded service; $90,400 of that expanded service is to provide for two additional Park Rangers and needed communication and trucks to go along with the work they are to do in the parks. He stated that there is $33,600 Identified for maintenance vehicles and communication equipment for maintenance of Frank E. Mackle Park and East Naples Community Park. He stated that there is also $8,800 for the main- tenance of the North Naples baseball field which will be opening June, 1990. Ne indicated that there is also $33,700 identified for the maintenance of the Golden Gate Community Park baseball field which will open In October of 1989. He noted that there is also $2,500 for the maintenance of the Lely ballfleld. He stated that because of the Increased demands on Parks and Recreation for their summer programs, there ts $24,800 identified to provide for expansion of the program which Includes 9 new summer counselor positions which ts offset somewhat by $12,200 in fees that would be paid by the parents for those programs. He indicated that this department has also picked up the grounds maintenance for the Horseshoe Drive Complex which ts iden- tified at $22,000. He noted that Community Development and Utilities will provide for covering most of the cost for this. He indicated Page 5 SEPTEMBER 5, 1989 that the last item for expanded service request is $64,000 to msintain the new Performing Arts Center in North Naples. Ne stated tbst some are identified are start up costs; the need for a truck for the main- tenance crew, the blowers and other equipment which totals $i§,000. He stated that to actually provide the maintenance for this facility, a resolution would be needed to identify this for public purpose. Commissioner Hasse questioned how the County ended up doing this maintenance~ tu which Public Services Administrator O'Donnell stated that a request was received from the Philharmonic to tk~ County Manager's office to supply some kind of in-kind service to this faci- lity and as a result, Staff has anticipated that it will take two groundskeepers approximately 30 hours apiece per week and the associated herb/c/des, chemicals and equipment to maintain these grounds. Commissioner Hasse and Commissioner Goodnight both vol:ed concerns regarding this matter. County Manager Dorrill stated that there is need for an expanded grounds maintenance crew in the North Naples zone to anticipate the upkeep of the new Lely Barefoot Beach that will open this year. He stated that as part of planning for this, he received a request from the Philharmonic asking if the County would be willing to provide sup- port on behalf of this community facility. He stated that he indi- cated that if there was a formal written request, he would show it to the Commission during budget hearings in an expanded service format. Ne stated that if the Board decides not to provide service to this facility, the entire $64,000 will not be saved as part of this money will be used for the new North Naples grounds maintenance crew and it will have to be determined as to what portion of their time and the capital improvements will be spent at other facilities. Commissioner Saunders stated that it appears that some of the Commissioners feel that this item should be deleted. Commissioner Goodnight stated that she would like to see the evaluation done and to determine how much cost would be associated Page SEPTEMBER §, 1989 with the Philharmonic. Commissioner Saunders directed that Staff evaluate this ~tter and bring it back to the Board on September 6, 1989. There was a general discussion regarding parking lo~ attendants and park rangers with regards to combining the two positions in order to cover all expenses at these areas through revenues. Public Services Administrator O'Donnell stated that there was an extensive study done outlining the options of meters and various other rates, adding that he would be happy to update the study and bring it back to the Commission. Budget Analyst Schmidt stated that the Parks and Recreation Bud~e~ for Immokalee is on Page D-9 and shows a current service of $424,000 with an expanded service request of $64,700 for a total of $488,700. He stated that included in the expanded service request is $10,200 for the phase-in of the Community Center aid for the I m~okalee Middle School Gym. He indicated that another expanded request is $49,500 for the maintenance and electrical cost for the gym and $5,000 for equip- ment to maintain the gym floor. There was discussion regarding the maintenance of the school faci- lity in Immokalee and the cost to the County. Public Services Administrator O'Donnell stated that this school will be turned over to the County but there will be a transitional period and Immokalee School is still going to need this facility until their new f&cility is completed. He noted that as soon as the County takes title to this building it will become the responsibility of the County and if the School Board needs an exclusive use, there would be an agreement reached regarding this matter. Commissioner Volpe stated that there is going to be a period of time that the Immokalee Middle School will have to continue to use this facility until their new facility is completed and they should have to pay for it. Public Services Administrator O'Donnell stated that there has been discussions with the School Board on this matter and they do not feel Page 7 that it is unreasonable. He stated that he would contact th~ Board on this matter and report back to the Commiss~on. Budget Analyst Schmidt referred to Page D-33 which is tbs budget for the Parks and Recreation Grants noting that thore is $60,800 under current service which is for the summer food program for the children at the parks. In answer to Commissioner Volpe, Parks & Recreation Director Crawford stated that this is a 100~ grant program plus the County also receives a reimbursement percentage for staff and administering the program. Budget Analyst Schmidt referred to Page D-40 which ~s the Golden Gate Community Center Budget and has $14g,g00 in the current service request which is a 3.2~ increase. He stated that there is an increase in the ad valorem taxes for a millage rate of .3396 which is an tax increase. He referred to Page B-36, the Social Services Budget, which shows a current service of $998,500 which is a 5.g~ increase. ~e stated that the expanded service request is $181,300 for a total budget of $1,17g,800 which amounts to a 25.2~ increase. He stated that the expanded serv%ce request is the direct result of the F~orida State passage of the Health Care Responsibilities Act. He stated that as of January 1, lgsg, the County had to pick up responsibility for indigent care at hospitals outside the County, noting that the Governor vetoed the funding for in-county support. He stated that the money budgeted in the expanded service request is to provide for the two positions needed for the out-of-county support plus the funding requirements needed in the amount of $125,400. Public Services Administrator O'Donnell stated that the Oounty is budgeting this amount at this t~me, but the maximum requirement is $567,000. He stated that if the $125,000 is exceeded, he will have to come back to the Commission for additional monies, which is mandated. He stated that he felt that it would be easier to do it on an incre- mental basis in order for the Commission to monitor it when they come back and ask for additional draws. He stated that he did not feel SEPTEMBEI~ 5, 1989 that it would be prudent buog~t-wise to draw upon the full aztount of money if it is not needed in The start of the fiscal year. Budget Analyst Schmidt stated that on Page D-36 is the Collier County Services for Seniors Budget which is for a grant, noting that the required County match for this grant is in the amount of $143,800. He stated that there is an increased $64,000 County match needed to offset a decrease in federal grant funds. He referred to Page B-37 which Is the Veterans Budget, noting that the current budget is $133,000 which is an 8.2% increase. He referred to Page B-38, the AGriculture Budget noting that the budget reflects $470,400 which is a 9,2% increase. w~u~P-~ S~SSlO~ Budget Director Zalka stated that there are two issues that the BCC asked to look at again, noting that one issue is the $50,000 increase for maternal child care services program in the Public Health Unit and the other issue is the $22,600 increase for the BCC office for a receptionist. Commissioner Sounders stated that there does not seem to be a cleal cut decision on whether this position should be in the budget and he would suggest that until the BCC decides that they do not want this position, it be left in the budget. It was the general consensus that this item be left in the budget at this time. Commissioner Saunders stated that the other issue is the $50,000 for maternal child care services and questioned if the Commission wanted to put this money in the budget or leave it out, to which Commissioner Goodnight indicated that she is in favor of this money being included in the budget. Commissioner Volpe indicated that he is not in favor of this item. Commissioner Shanahan and Commissioner Masse stated that they are not in favor of the $50,000. Dr. Polkowski stated that there is a growing problem of the number of indigent pregnant women in Collier County and the consequences to all of County residents from those babies that are born low birth weight or have other problems. She stated that if women do not get Page 9 SEPTEMEgR 5, 1989 the required pre-natal care, the risk of having low birth weight babies is very high. She stated that there is a growing substance abuse problem as well in this County and the $50°000 is needed to help these babies. Commissioner Shanahan stated that this is a significant problem that more greatly exists in Golden Gate and he would be encouraged to put this $50,000 in the budget at this time. Commissioner Saunders indicated that with Commissioner Shanahan's decision, there is a consensus to put this money in the budget. Commissioner Volpe stated that the County Attorney ham $100,000 for outside legal services, and he would like to have this matter discussed. Commissioner Saunders stated that if the County Attorne¥'e budget is going to be discussed, he should be present and directed Budget Director Zalka to include this item for the wrap-up for September §, 1989. There being no further business, the meeting was adjourned by Order of the Chair - Time: 4:15 P.M. Page 10