Agenda 12/08/2015 Item #16A16n
12/8/2015 16.A.16.
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 4 to Contract #11 -5639 in the amount of $35,016
with TY Lin International, for "Design & Related Services for the Replacement of CR29 Bridge
(#x130161) over Chokoloskee Bay." Project No. 66066.9
OBJECTIVE: Change Order No. 4 is required to provide additional time and funding for Post
Design services for the Chokoloskee Bridge Replacement project.
CONSIDERATIONS: The purpose of this Project is to improve the serviceability of the
Chokoloskee Bay Bridge connecting Chokoloskee Island to Everglades City. along CR
29 /Copeland Avenue. The existing bridge was built in 1955.
Change Order No. 1, involved significant design changes resulting from comments made by
residents and stakeholders at a public involvement meeting held on May 23, 2013. The amount
of the change order was $68,500.
Change Order No. 2 resulted from a United States Coast Guard (USCG) requirement to
incorporate navigational lighting to the proposed design and added $3,300 to the design fee.
Change Order No. 3 added $38,000 to the design fee to fund the redesign of the sheet pile wall
n system in order to ensure that the new bridge would stand as a completely independent structure
should there be a failure of the existing seawalls.
Due to the extensive time required to obtain a USCG permit for the construction of the new
bridge, the subsequent delay of the construction start date has depleted the contract time allotted
for the consultant to complete post -design services. In addition, the phased construction of the
bridge, along with unknown subsurface site conditions, will very likely result in above normal
requests for information (RFI's) previously budgeted in the original contract. Change Order No.
4 will provide sufficient time and funding to provide Post Design Services for the designer of
record to serve the project through advertisement, award, construction and project close out of an
estimated $6.9 million construction project on an 18 month construction schedule.
FISCAL IMPACT: Funding in the amount of $35,016 is available in, and is consistent with, the
FY2015 Capital Budget approved by the Board on September 23, 2014. The source of funding is
Gas Taxes Fund 313 Project 66066.9 "Design & Related Services for the Replacement of CR29
Bridge ( #030161) over Chokoloskee Bay ". The expected useful service life of the new bridge is
estimated to be 75 years. The bridges and all new or replacement features to be installed during
execution of the project, such as roadway and stormwater features, will be new.
Minimal to no maintenance costs are expected to be incurred within the first 5 to 7 years of
service and will be absorbed into the regular maintenance schedule thereafter.
GROWTH MANAGEMENT IMPACT: There is no impact to the Growth Management Plan
related to this action.
Packet Page -603-
12/8/2015 16.A.16.
LEGAL CONSIDERA]30NS: This item is approved as to form and legality, and requires
majority vote for Board approval. —SRT
RECOMMENDATION: To approve Change Order No. 4 to contract 11 -5639 with T.Y. Lin
International and authorize the Chairman to execute the attached Change Order No. 4, following
County Attorney review.
Prepared by: Andrew Miller, P.E., Sr. Project Manager, Transportation Engineering Division,
Growth Management Department
Attachments:
1) Change Order No. 4
2) Letter from T.Y. Lin, International dated Sept. 22, 2015
3) Man-hour cost estimate.
Packet Page -604-
12/8/2015 16.A.16.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.A.16.A.16.
Item Summary: Recommendation to approve Change Order No. 4 to Contract #11 -5639
in the amount of $35,016 with TY Lin International, for "Design & Related Services for the
Replacement of CR29 Bridge ( #030161) over Chokoloskee Bay." Project No. 66066.9
Meeting Date: 12/8/2015
Prepared By
Name: MillerAndrew
Title: Project Manager, Senior, Transportation Engineering & Construction Management
11/5/2015 8:22:40 AM
Approved By
Name: EvelynColon
Title: Purchasing - Procurement Specialist
Date: 11/5/2015 2:20:51 PM
Name: LynchDiane
Title: Supervisor - Operations, Road Maintenance
Date: 11/6/2015 2:50:56 PM
Name: TaylorLisa
Title: Management/Budget Analyst, Senior, Capital Construction & Maintenance Budget/Fiscal
Date: 11/10/2015 7:33:58 AM
Name: AhmadJay
Title: Division Director - Transportation Eng, Transportation Engineering & Construction Management
Date: 11/10/2015 8:31:00 AM
Name: MarkiewiczJoanne
Title: Division Director- Procurement Services, Procurement Services
Date: 11/11/2015 6:30:02 AM
Name: PutaansuuGary
Title: Project Manager, Principal, Transportation Road Maintenance
Date: 11/17/2015 2:39:24 PM
Packet Page -605-
12/8/2015 16.A.16.
Name: KearnsAllison
Title: Manager - Financial & Operational Sprt, Capital Construction & Maintenance Budget/Fiscal
Date: 11/19/2015 4:34:35 PM
Name: ShueGene
Title: Division Director - Operations Support, Growth Management Department
Date: 11/19/2015 5:39:21 PM
Name: MarcellaJeanne
Title: Executive Secretary, Transportation Administration
Date: 11/20/2015 8:40:27 AM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 11/23/2015 10:33:20 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 11/23/2015 11:21:59 AM
Name: UsherSusan 11-4N
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 11 /23/2015 3:19:15 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 11/25/2015 10:29:55 AM
Packet Page -606-
12/8/2015 16.A.1(
C: t caumly taro ha emeM services
`> Change CNder Form
Con act Modification 0 work ceder Modification. ❑ AImendment
#: !______� purchase Order* 45 i34t 04 Project M ee�sB.g
Contract il: 11 -5639 Change 1___J
• n
R t
ContractodFirm Name: I T Y Linn khtemationsd Contrsa rojeot: ChokAlosicae Budge epiaceme
_Fdro Miller, PE Division Home: Transportation Engineering
project Mans9er Maine: Andrs�rr
Original Cor*acVWmk Order Amount $ 450,440.00 911311 t 16A11 Original BCC Apprav� Date; Agenda Item #
Current BCC Approved Amount $, 518,544.04 911OM3.. 4EA48 Last BCC Approval Date; Agenda Item
Current ContrawtltAtork Order Amount S 558,844.04 WA SAP Cantraci Exp>ratr Date {Master}
Dollar Amount of this Change $ 35,018 00 32.18% Total Change from Original Amount
Revised ContractJWoric Over Total. $ 594 818 4<i 14.7296 Change from current BCC Approved Amount
Cumtt�tnre C
$ 144 818.40 62696 chaNg ho m Current Amount
C.P".. oat:, o, at the T )autn>a•, ana f donaaeforthe
Notre to Preece tl31712 original beats Last Approved snore , Revised Date 4t9E18
Date Completion Dad Date (WA" ttae a,gr�
# of Days added U Select Tsala 0 Add new task(s) C7 Delete tsskta) 0 Change tasks) ® Other Owe beloO
Provide a response to the following: 1.) detailed and specific expt8natkMtst;.onaie of the requested changes) to teak(*) and r or
the additional days added Of requsaiadj; 2:) why this change was not included in tM original cw*ac:y and, 3.) describe the impact if
this change is not processed. Attach adddwW information from the Design professional andtor Contractor if needed.
1.) detailed and specific expianationtratioraia of the requested change(s)
Due surr extensive y time the uoorsa ca start � ha States s the cont time complete
post de sign services, in addition, the phased construction of the bridge, along with unknown subsurface site conditions
will very nicely result in above normal requests for information (RFra) and submittal ! reviews which will require:
additional post design services than previously budgeted in the original contract.
Change order 4 will provide sufficient time and funding to provide Poet Design Services for the designor of record to
some the project through advertisement, award, corhstruction and project close out of a $6.9 million construction project
on an 18 month construction schedule.
2.) why this change was not included in the original contract;
The initial contract allowed for a reasonable time to obtain the various permits required prior to beginning construction,
and in particular allowed for approximately 326 days to obtain the permit from the USCG. The application for the USCG
permit was submitted July 11, 2014, and was finally approved September 8, 2015 {423 days}. Post-dosign services were
included in the original contract but the complexity of the design and construction was not known at that time. This
change order will increase Post design Services from the original amount of $38,000 to a total of $73,000 to administer a
$6.9 M construction project
s_t describe the impact if this change its not processed.
12/8/201516.A.16.
Aoc�prar>ce of ibis Change CMi�r shall aanettWte a to 1 work order iderrblied above and wtb be subject to AN We same
i►rdtcatsd above, � tuNy ee N the same ware staled in this encepterice. The
terms and cnr>ditiais � aattained rn the c�trad tworfr order
of any. io the ContraG ehaN cans6iute a ius and tmal settlement of any end aN dalrra of the Contntceoc l Venom[ / ConsutlaM /
edjustrrrent,
Design Professional arising o� of � celoted to ttie char>ne set forq'i herein, irx►9 claims for end dray c>aam
Prepared by: Date:
Andrew MI r, .E., Senior jell eager. Transportation Engineering Division
" Date:
Accepted by:
on star / ve / Consultant/ Design Professional and Name of Finn, If Project aPPrrcabte}
�'RMCS metitRop P45 -tj u,J XAjv4„,tlf17"V— % P11
Date:
Approved
Gary Put nsuu, P.E., Principal Project Manager. Transportation Engineering Dhdsion
Date li l_
Approved by
J mad, P,, , Division ,9(rettoir, Transportation Engineering Division
Date:
Appravert>y. --
David S Wilkisan. P.E., Department bead, Growth Management Dept.
Appr by Date:
aved t
Eve Cahn, Prckurement Specialist. Procurement Services Division
IN WITNESS WHEREOF, the parties hereto, have each, respedavelir, by an authorized person or agent, have executed this
Change Order on the date and year first written below.
ATTEST: BOARD OF COUNTY COMMISSIONERS
Dwight E Bradt. Clerk of Courts COLLIER COUNTY, FLORIDA
BY: By:
Tim Nance, Chairman
Datied,
(SEAL}
Approved as to farm
and legality:
Scott R. Teach
Deputy County Attorney
(DWision Who may Mquhe adOMM sov toms may indude on soporsio sheet) ' Revised: 1=8=4
7
Packet Page -608-
W
c
c
c U3
r
C
N
0
v
w
a
N
0
V
Ct
Z
4
0
LL.
U.
W
�G
0
U.
0
W
i--
c
m
t-
E
Iul
m
n:
m
m
m
m'
Y
O
Y '
O
L
O
a
m
z
12/8/2015 16.A.16.
TPYd ININTERNATIONAL
engineers I planners I scientists
September 22, 2015
Gary Putaansuu, PE
Principal Project Manager
Collier County Growth Management Division
Transportation Engineering
2885 S. Horseshoe Drive
Naples, FL 34104
Re: CR 29 Bridge over Chokoloskee Bay, Collier County Florida
Bridge Number 030161
Dear Mr. Putaansuu:
Since the United States Coast Guard Permit for the new bridge construction has now been issued,
we understand the project is moving towards advertisement for construction. Due to the
extraordinary time required to secure said permit, the contract time limits on our current design
and post design contract with the County is in danger of expiring (August 17, 2016) prior to
construction completion. In addition, due to the complex nature of the phased - construction
design, remote site conditions and unknown sub - surface conditions we anticipate the amount of
Requests for Infortnation and Submittal Reviews will exceed the normal and previously
negotiated hourly fee budget for post design services.
Accordingly, T.Y. Lin International (CONSULTANT) proposes to provide the following
additional services in accordance with Contract 11-5639 ARTICLE TWO:
1. Provide Post Design Services during construction operations as defined in Section
2.1 of Contract 11 -5639.
2. Increase the Time for project completion by 600 days.
The above described services were part of the contract scope, but are being supplemented and
extended due to project complexity and regulatory and administrative scheduling. If this change is
not incorporated, the CONSULTANT will be unable to fully support staff and the construction
team with technical reviews, plan modifications, drawing interpretations, etc. typically required
for a project of this complexity.
CONSULTANT proposes to provide the above services for an additional Hourly/Not to Exceed
fee amount of $35,016 in accordance with the conditions of Contract 11 -5639.
Please call if you need additional information on this matter.
Sincerely,
Jim Molnar, P.E.
An Affirmative Action /Equal Opportunity Employer M/F/D/V
2400 1st Street, Suite 200 1 Fort Myers, Florida 33901 1 T 239.332.4846 1 F 239.332.4798 1 www.tylin.com
Packet Page -611-
F-
Z
Q
J
Z
O
W
a
F-
N
O
D
Z
a
F-
O
LL
LL.
W
Y
Ix
O
U.
O
W
CaC
G
W
co
c
O
m
c
N
c
C �
J �
� O
Eca O
Z
C N
ca w
y
C
O
A
C
N
E
N
U
f0
Q
N
m
N
N
Y
N
O
O
Y
O
U
N
N
O
L O
O
m »'
c
E o
Z U
m
O
m
o
°
o
�
O
V
nj
ti
O d3
O
U
Q
»
M
m
N
CN et
0
N
Q
0
Q
I-
t
u t
O
O
0
'a
p
00
(DD
O
O
U
c0
CD
C
p V
O
d =
�
N
r
N
r
tO
M
CO) o
614
rn
Fss
L d
O
O
G
CD
O
O
N C
O
69
w
0
O
C
co
O
co
d
r
N C
�
W
O
O
d C
Cl
v
°
O
0
s t
ti
c
v
co
0_
w
�
O
+r m
O
0
O
CD
O C
O
N
V
000
O
IL
bg
N
C
O
M
w
.N
N
R
0)
U
�
�
C
v
V
O
O
N
0
to
N
O
~
CD
E
c
CD
m
0)
co
(D
Co
is
t5
o�
�
d
f/)
C
D
0
0
s
Sri
n
a�
t
U
acket Page -612-
12/8/2015 16.A.16.
/0-\
llo�