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Agenda 10/27/2015 Item #16C1 10/27/2015 16.C.1 . EXECUTIVE SUMMARY Recommendation to approve a 5402,000 work order to Quality Enterprises USA, Inc., under Request for Quotation 14-6213-45 for Underground Utility Contracting Services for the Wastewater Pump Station 302.09 Improvement Project,Project Number 70046. OBJECTIVE: Bring outdated utility infrastructure into compliance with current standards while meeting the demand for service, protecting public health and safety, providing proactive environmental protections, and supplying backup pumping capability during power outages. CONSIDERATIONS: On June 10, 2014, as Agenda Item 11C, the Board of County Commissioners (Board) approved the Water, Wastewater, Irrigation Quality Water, and Bulk Potable Water User Rate Study. The proposed scope of work is consistent with Project 70046, "Wastewater Pump Station TSP," on page 3-186, line 75 of the user rate study. Funding for Project 70046 is available in and is consistent with the FY2016 CIP Budget. Pump Station (PS) 302.09 is a submersible wastewater pumping station located on the property of Saint Peter the Apostle Catholic Church. The pump station currently receives wastewater flows from two nearby gravity sewer systems and 16 upstream pump stations. The PS 302.09 discharge force main is 8- inches in diameter and ties into a 24-inch force main along Rattlesnake Hammock Road. Record drawings indicate that PS 302.09 was originally designed to pump 200,000 gallons per day. There are approximately 587 parcels impacted by this project. The surrounding area is fully built-out and no significant additional wastewater flow is expected in the future. The scope of work includes the addition of a standby diesel pump as part of the emergency power program. When any of the following four conditional criteria are met, a permanent generator or standby diesel pump is required operationally: 1) pump stations that have 25 horsepower or greater motors, 2) pump stations that are fed by four or more other pump stations, 3) pump stations that pump directly to a wastewater force main that pumps directly to the treatment plant, or 4) pump stations that are operationally critical to hospitals, nursing homes, and environmentally sensitive areas. This project meets criteria numbers 1 and 2. The condition of this asset is defined as "Red: Level 3 —Risked Compliance" as reported to the Board at the October 1, 2013, Asset Assessment and Management Workshop. The emergency diesel pump will allow the continued pumping of wastewater flows and increased station reliability during power outages. The necessary easements have been obtained and the pump station will be moved eastward on-site to improve accessibility. The confined space valve vault will be eliminated by moving piping and appurtenances above grade. The existing pumps are appropriate for the capacity of the pump station; however,the installation of variable frequency drives will allow the station to operate at reduced speeds,which reduces pump wear and power cost. The Procurement Services Division electronically distributed Request for Quotation 14-6213-45, Pump Station 302.09 Improvements, September 16, 2015, to the six vendors under the Fixed-Term Underground Utilities Contract No. 14-6213. Two vendors submitted quotations by the September 25, 20]5, deadline. The quotations are summarized below. Packet Page-670- 10/27/2015 16.C.1. VENDOR QUOTE Quality Enterprises $402,000 Mitchell & Stark $ 980,000 The engineer's opinion of probable construction cost was $378,330. Staff reviewed the quotations and determined Quality Enterprises USA, Inc., to be the lowest qualified and responsive bidder at approximately 6 percent above the engineer's cost estimate. The quote tabulation and graph are Attachments 1 and 2, respectively. The Procurement Services Division concluded that bidding was competitive and representative of market conditions. The project design professional, Stantec Consulting Services, Inc., also recommends award of this work order to Quality Enterprises USA, Inc., per the attached letter dated September 25, 2015 (Attachment 3). Quality Enterprises USA, Inc., has a satisfactory performance and warranty record on other similar county utility-related construction projects. The bid specifications informed the bidders there may be unforeseen conditions associated with the project. The project cost includes an allowance of$30,000 for owner-directed work due to unforeseen corrosive or geological conditions that include,but are not limited to, repairs due to structural deterioration, and/or replacement of defective mechanical equipment and deficient electrical components. The price for any additional work shall be negotiated prior to the start of any such work in accord with the county's Purchasing Ordinance and the terms of the agreement. FISCAL IMPACT: Funding is available in, and is consistent with, the FY2016 Capital Budget approved by the Board on September 24, 2015. The source of funding is the Wastewater User Fee Fund(414). This asset has components with life expectancies ranging from 12 to 50 years. The project is expected to be completed by March 2016. The operating budget impact of the completed project is reflected in the table below. The total capital cost to implement Project 70046 Pump Station Rehabilitation is $402,000. While this asset is being replaced due to its condition and criticality, an additional benefit is the resulting annual cost savings of approximately $414 based on an approximate 15 percent reduction in power required. There will be an increase in maintenance cost for the standby pump of approximately $1,060. The resultant operating cost increase is $646 annually. Elements FY2016 FY2017 FY2018-FY2037 Capital Outlay $402,000 $0 $0 Operating Cost Change * $0 $646 $12,920 *Approximate cost change in the annual operating budget for each fiscal year over the life of the asset. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.—SRT GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of the Collier County Water-Sewer District, approves a $402,000 work order under Request For Quotation 14-6213-45 to Quality Enterprises USA, Inc.; and, authorizes the Chairman to sign and execute the work order after final review by the County Attorney's Office. Packet Page-671- 10/27/2015 16.C.1. Prepared By: Corinne Trtan, Project Manager, Public Utilities Planning and Project Management Division Attachments: Attachment 1-Quote tabulation Attachment 2-PPMD Quote Analysis Attachment 3-Recommendation Letter Attachment 4-Work Order Packet Page-672- 10/27/2015 16.C.1 . COLLIER COUNTY Board of County Commissioners Item Number: 16.16.C.16.C.1. Item Summary: Recommendation to approve a $402,000 work order to Quality Enterprises USA, Inc., under Request for Quotation 14-6213-45 for Underground Utility Contracting Services for the Wastewater Pump Station 302.09 Improvement Project, Project Number 70046. Meeting Date: 10/27/2015 Prepared By Name: TrtanCorinne Title: Project Manager,Public Utilities Department 9/25/2015 3:50:16 PM Submitted by Title: Project Manager, Public Utilities Department Name: TrtanCorinne 9/25/2015 3:50:17 PM Approved By Name: PajerCraig Title: Project Manager, Principal,Public Utilities Department Date: 9/28/2015 11:34:56 AM Name:NagySteve Title: Manager-Wastewater Collection, Public Utilities Department Date: 9/28/2015 1:30:54 PM Name: ChmelikTom Title: Division Director-Public Utilities Eng,Public Utilities Department Date: 9/29/2015 1:08:26 PM Name: JohnssenBeth Title: Division Director-Wastewater,Public Utilities Department Date: 9/29/2015 3:11:02 PM Packet Page-673- 10/27/2015 16.C.1 . Name: HapkeMargie Title:Recycling Coordinator,Public Utilities Department Date: 9/30/2015 1:44:38 PM Name: Joseph Bellone Title: Division Director-Operations Support,Public Utilities Department Date: 10/1/2015 1:23:42 PM Name: JohnsonScott Title: Manager-Procurement, Administrative Services Department Date: 10/1/2015 1:40:52 PM Name: HallSwainson Title: Procurement Specialist,Administrative Services Department Date: 10/2/2015 10:13:13 AM Name: MarkiewiczJoanne Title: Division Director-Procurement Services, Administrative Services Department Date: 10/2/2015 11:32:00 AM Name: TeachScott Title: Deputy County Attorney, County Attorney Date: 10/5/2015 10:14:57 AM Name: YilmazGeorge Title: Department Head-Public Utilities,Public Utilities Department Date: 10/9/2015 2:04:37 PM Name: KlatzkowJeff Title: County Attorney, Date: 10/9/2015 4:02:41 PM Name: IsacksonMark Title: Division Director-Corp Fin &Mgmt Svc, Office of Management&Budget Date: 10/12/2015 10:20:20 AM Name: CasalanguidaNick Title: Deputy County Manager, County Managers Office Date: 10/15/2015 1:56:18 PM Packet Page-674- 0 0 0 0 0 0 10/27/201516.C.1 . d o 0 0 0 0 0 • 0 0 0 0 0 0 0 0 0 0 0 0 ,; o o o 0 0 0 co• 0 o e Lc) co co o. a) cm cm a) E 0 U a 0 = EA EA EA EA EA EA o N' 0 0 C 0 o O O O U o 0 0 Y O o 0 ..+• •O Tr M Cl) a) at! d L u w • to EA Efl 0 0 0 O 0 O O O O O O O o o o 0 0 0 1.6 {E7 h N O N co ✓ co co . 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YwN �e\,r 6,r 3200 Bailey Lane, #200, Naples, Florida 34105 September 25, 2015 File: 177310607/177310589 Attention: Ms. Corinne Trtan Project Manager Collier County PPMD 3339 Tamiami Trail East, Suite 301 Naples, FL 34112 Dear Ms. Trtan, Reference: PS 302.09 Relocation (Collier County PPMD Project# 70046.43.1) Quotes for the referenced project were opened at 3:00 pm on September 25, 2015. Two (2) bids were received and subsequently tabulated by Stantec. The apparent responsive, responsible, and qualified, low bidder was Quality Enterprises USA, Inc. with a bid of $402,000.00. This amount is within six percent of The Engineer's Opinion of Probable Cost for the project at $378,330.00. The bids have been tabulated, along with the engineer's estimate, and are being provided as an attachment to this letter. Please let us know if we can be of further assistance in concluding the Bidding Phase for this project. Regards, STANTEC C. 'LTIN, SERVICES INC. 4\4" 1 -7e ly K. Blake, PE Senior Associate Phone: (239) 649-4040 Ext. 6403 Fax: (239) 643-5716 Kelly.Blake @stantec.com Attachment: Bid Tabulation c. Craig Pajer, PE-Collier County Marc Lean, PE-Stantec Alex Dunko, El -Stantec da u:\177310607\bidding\Itr_bid tabulation ps 302.09 20150925.docx D ..1,-; .y::^.L7 1 °`r. :`t€rid Packet Page -677- 0 d a o 0 0 0 10 /27/ 2015 16.C.1 , C O O O O O O 0 0 0 0 0 0 ci 0. a• 0) 00) co O co E 0 U c 0 w 7 0• Efl 40 Ea 4.9 69 ER r. C(I) — 0 O 0 O U o0 00 00 Y O O O w; O Tr co Cl) a) ad 0) .c V w EA Efl EA O O O O o O o O O O O O in C M co M co c 4 m en a) 47 Efl CO EA ER EA 41, C — t- 0. o 0 0 eh a) 0 0 0 coo J j 0 00 00 0 0 0 Tr 00 L N- CO a7 )" a M .a 0 c o LL i0 V O O m �,oa = � C Ea Eft e9 I- 0 CD — a m y M a H o a c- — U U U c J J I— •a) _ O y U « ID c m `o c m 0 c- c E a O CA 2 CO = rn O a) a R ° o R O m Es ym U N ° « OI co E W co CI 'O - w c o M c m c y o d oa .a N N, N C ` o a` U m m co as N a15 3 0 0 ` c m 0. II "- O 0 ' w 5 o f E o a) cm '4' 17'Q (a a CO a o 3' d E aa)) a) . d m t• =LY0 ym m = a) U mo Z§ mm a o a c p « fa oini mN 2 a. d » o m O m t . —N M • d« is To m 2 03 Cti a) • O N O 0 m o :5 o a c is rt v) E v) 0 1- m W ,- N M Packet Page -678- 10/27/2015 16.C.1 . \\ORK ORDE1'UPI.R(`I I ASE ORDER l om:Tact I-1-6'13-45 '.Annual Contract for I nderorouni„t (_n ner;ii ( ontr;tctors Contract Expiration Date: Jul: 7, 2016 Ihis Work Order is for professional Construction services for work known as: Project Name: Pump Station (PS) 302,09 Impro''ements Project No: 70046.43.1 the work is specified in the proposal dated September 25. 201 »hich is attached hereto and made a part ot this Work Order. In accordance with l'crnns and Conditions of the :Aereement referenced abo\e. this Work Order Purchase Order is assigned to: Quality Enterprises 1'SA, Inc. Scope of Work: As detailed in the attached proposal and the following: Mask I Relocation of Pump Station 302.09 Task 11 NlobilizationDemobilization I ask 111 Owner Directed Allowance Schedule of Work.: Complete work substantially h,ithin 70 days and final within 60 day s a total of 130 da■s from the date of the Notice to Proceed which is accompany ine this Work Order. the ends'r agrees that any Work Order that extends hey and the expiration date of A reerncnt := 14-6213 will survire and remain subject to the terms and conditions of that Agreement until the completion or termination of this \\ ork Order. t omnensation: In accordance vyith the :Agreement referenced aboN e. the Count' v+ill compensate the Vendor in accordance \vitli methodts): ENeiaotiated Lump Sum INI.S) Lurnp Sum Plus Reimbursable Costs 11.5- RC) j f ime Alaterial t I&NI I (established howl\ rate - Schedule :1) H Cast Plus I fixed Fee (CPH=). (define which method will be used for which tasks) as prov ided in the ;attached proposal. Iask I S355.000.00 NI.S. I ask II S 17.000.00 NLS I ask Ill S ;(),II00.0)) 1 &\I 101 Al. FEE .$40-'.000.00 PRI P \RI_1) Corinne Irian, Project NIarta�ger I)ate \PPRUWH) , C'raf' Pajer'Principal Project liana ecr Date Page I of 3 Packet Page -679- 10/27/2015 16.C.1 . .APPRO1"E1) BY: 1 Slm PPNID Dire tor Date Beth Joihnssen. \Vaste\sater Director I)ate �� `:,PPROV`I I) 13Y: Georee dram. Dix i,iOn Administrator Nate I3■ the siEunature bLIO\\. the Firm (includinte employees. officers and-'or a4. ents) certifies. and hereb' discloses. that. to the best of their knoN\ledge and belief. all relevant fact s concerning past. present. or currently planned interest or activ its t financial_ contractual. organizational, or otherti+isel «hick relates to the proposed Murk; and bear on kshether the Firm has a potential conflict have been full disclosed. .Additionall■. the Firm aurees to notify the Procurement Director. in writing, '. ithin 48 hours of learning of an' actual or potential conflict of interest that arises durin4} the Work Order and`or project duration. ,ACC IP-1I I) BY: Quality Enterprises I SA. Inc. ` anac I itie of .Aw honied (:)tf ieer Date (RC/nal/Rtel' 01 pci':,'c I17tc17tionctlit ic`i/ Plank) Pace 2 of 3 Packet Page -680- 10/27/2015 16.C.1. i WITNESS V+HEREOF. the parties hereto. ht\e hs: an Laub:II-lied person or au:mt. ha' e executed this Work Order on the date and year first N.\ritten beim\ All F.S.1 : 130A1:I) OF COUNTY C'ONINIISSKYNI.RS ieht L. Brock. Clerk of Courts coLLIER COUNTY. FLORIDA B\ : B\: 'lint Nance. Chairman Dated: SLAIi Quality Enterprises USA. Inc. I IrSt itncss Si:mature I pc print sign:mire title , pc': print v\itness name Seeond Witness Print \\itnes \rimy\ed as to Form and I Lalalit\ : )11 R I each, 1)eput■• C ount. \ttorne\ Print Name Pae (5)A7 3 01`3 Packet Page -681- • 10/27/2015 16.C.1 . 767' Cafttrty Administrative Sen♦koes Department Procurement Sew Division REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT #14-6213 "Annual Contract for Underground Utilities &General Contractors" Date: September 16, 2015 From: Swainson Hall, Procurement Strategist 239-252-8935, Telephone Number 239-252-6334, Fax Number swainsonh&k collIerpov.net To: Potential Proposers Subject: JtFQ 14-6213-45 Pump Station 302,09 As provided In the referenced contract, the Collier County Purchasing Department is solidting quotes for the referenced project. RFQ Due Date: 3:00 PM 9/25/2015 Q&A Deadline: 5:00 PM 9/23/2015 Mandatory 11:00 AM 9/18/2015 Pre-Quote Meeting Procurement Services Department Conference Room Number of Days to Final Completion: 70 Substantial+60 Final= 130 Total Scope Provided Yes Estimated Value $378,330.00 Liquidated Damages: $1,501.00 per day Payment& Performance Bonds Yes,if project value exceeds$200,000 Your quotation response for this project is due no later than the date and lime specified above.We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. We look forward to your participation in this request for information/quotation process. Quality Enterprises USA, Inc. Firm's Complete Legal Name 2,94-43S-7200 239-435-7202 eidepb .trnber!Fax Number V cee President Title Louis J. Gaudio 9/25/15 Print Name Date C:Corinne Trtan/Project Manager RR)34-6213-45 Packet Page -682- 10/27/2015 16.0.1 . Bid Form Collier County,Florida Pe 302.00 Relocation Collier County PPMD ProJectB 7004143.1 ' DESCRIPTION UNIT QTY UNIT PRICE • EICTENSIOW •mu : • . • : • ' • • • $ 365,000.00 355,00000 1 Relocation of Pump Simeon 302.00 LS 1 Subtotal led Rim 1(Bess Bid) $ 355000.00 2 Moblezelionillemobetration(6%ease WO I LS 1 I $ 17,003.00 $ 17,000.00 Subtotal led Items 112 $ 372,000.00 I TIM 1 I $ 30,000.00 $ 30,000.00 3 Owner Directed Direed Allowence Total Bid Moe I I 402,1100.00 TOTAL BID PRICE 114/2040-11° TOTAL 1310 PRICE(WRITTEN IN WORDS:) For Hundred Two Thousand Mews and Zero Cents THIS BM MADE BY AND ON BEHALF OF: company;Qua*EnwPgi***VS4 c. 31N laestetz Ode%Sub 211 Addresv . • _ • Naples,FL 3411444W •. (SEAL) a .. F zne-436-7200 ug: - Bassi Midwarm • ' Audiorkad illeselure PRINT:Louie J.Gaudio 711LE:Vies President Packet Page -683- 10/27/2015 16.0.1 . ier County Email: DianaDeLeont�caUiergov.nec Telephone: (239)252-8935 Administrative Services Department FA : (239)252-6597 Procurement Services D+vi.sion ADDENDUM#1 Date: September 24, 2015 From: Swainson Hall, Procurement Strategist To: Potential Proposers Subject: Addendum #1 — E.FQ 146213-45 Pump Station 302.09 The following clarifications are issued as an addendum identifying the following changes for the referenced solicitation: CHANGE: Posting Questions and Answer, Permits,and clarifications from engineer If you require additional information please post a question on the Online Bidding site or contact me using the above contact information. C: Corinne Trtan, Project Manager RFQ 14-6213-45 Packet Page -684- 1 , i 1 , . 10/27/2015 16 0 1 .—...._ — _ -I (J) , 3 .„. cn . 73 ! = ' 0 _ 0 to . i 6 . F....--. 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