Agenda 09/22/2015 Item #16D12 9/22/2015 16.D.12.
EXECUTIVE SUMMARY
Recommendation to approve the Collier County University Extension Division's request for
funding from the Collier County 4-H Association in the amount of$64,880; approve a subsequent
acceptance of requested funds; authorize the Chairman to sign a Memorandum of Understanding
with Collier County 4-H Association; and authorize the necessary Budget Amendment.
OBJECTIVE: To continue funding the University Extension 4-H Youth Development Programs.
CONSIDERATIONS: The Collier County University Extension Division is a federal, state, and county
partnership dedicated to developing knowledge in agriculture, human and natural resources, the life
sciences, and enhancing and sustaining the quality of human life by making that information accessible.
Financial support to assist in funding of the programs within the University Extension 4-H Youth
development program is essential to assist in outreach coordinator salaries and put into operation outreach
educational activities in schools, after school and within many Collier communities.
This year's Collier County University Extension Division request for funds from the Collier County 4-H
Association, a Florida Non-Profit Association, will be dispersed as outlined in the Memorandum of
Understanding and used for the continuation of the 4-H Youth Development Programs.
In addition to the funding from the Collier County 4-H Association, Collier County University Extension
Division receives contributions for the various 4-H programs from the program participants throughout
the year.
FISCAL IMPACT: A budget amendment is needed to recognize funds in Public Services Grant Fund
(709) project 33442 in the amount of $64,880.00 for the period beginning January 2016 and ending in
December 2016 which consists of$64,880.00 from the Collier County 4-H Association. Although there
is no County match required, the County supports one-half of the full time coordinator position with
general funds.
GROWTH MANAGEMENT IMPACT: No Growth Management Impact associated with this item.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.—CMG
RECOMMENDATION: Recommendation to approve a request for funding in the amount of$64.880.00
and subsequent acceptance of requested funds; authorize the Chairman to sign a Memorandum of
Understanding with Collier County 4-H Association to fund 4-H Outreach Coordinators and the
enhancement of outreach activities managed by the Collier County University of Florida/IFAS Extension
Division; and authorize the necessary Budget Amendment.
Prepared by: Bryan A. Fluech, County Extension Director, Collier County University Extension
Attachments: 4H MOU
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9/22/2015 16.D.12.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.12.
Item Summary: Recommendation to approve the Collier County University Extension
Division's request for funding from the Collier County 4-H Association in the amount of$64,880;
approve a subsequent acceptance of requested funds; authorize the Chairman to sign a
Memorandum of Understanding with Collier County 4-H Association; and authorize the
necessary Budget Amendment.
Meeting Date: 9/22/2015
Prepared By
Name: AlonsoHailey
Title: Operations Analyst,Public Services Department
9/4/2015 9:28:38 AM
Approved By
Name: AlonsoHailey
Title: Operations Analyst,Public Services Department
Date: 9/4/2015 3:01:07 PM
Name: TownsendAmanda
Title: Division Director-Operations Support, Public Services Department
Date: 9/8/2015 8:51:03 AM
Name: CarnellSteve
Title: Department Head -Public Services, Public Services Department
Date: 9/8/2015 10:1 9:02 AM
Name: GreeneColleen
Title: Assistant County Attorney. CAO General Services
Date: 9/8/2015 1:24:55 PM
Name: Joshua Thomas
Title: Grants Support Specialist. Grants Management Office
Date: 9/8/2015 4:25:32 PM
Name: KlatzkowJeff
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9/22/2015 16.D.12.
Title: County Attorney,
Date: 9/10/2015 1:38:46 PM
Name: StanleyTherese
Title: Manager-Grants Compliance, Grants Management Office
Date: 9/10/2015 1:57:03 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 9/13/2015 8:56:27 AM
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9/22/2015 16.D.12.
Memorandum of Understanding
2016 Grant Funds for the 4H Youth Development Program
THIS MEMORANDUM OF UNDERSTANDING (MOU) is made by and between the Collier
County 411 Association. ("ASSOCIATION"), a Florida Not for Profit Organization, and the
Collier County Board of County Commissioners, a political subdivision of the State of Florida,
to support the 411 Youth Development Program of Collier County UF/IFAS Extension.
WHEREAS,the Collier County 4H Association agrees to provide grants funds to support the 4H
Youth Development Program of Collier County UF/IFAS Extension in the amount of$64,880.00
for the calendar year of January 1, 2016 through December 31, 2016 to the extent funds are
available;and
WHEREAS, the Collier County UF/IFAS Extension agrees to provide outreach services and
staff in support of the 411 Youth Development Program; and
WHEREAS, funds will be invoiced.by Collier County and distributed quarterly by the
Association based on 2016 budgeted programs in January, April, July, and October with a
minimum distribution each quarter of$7,045.00.
NOW THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
PROMISES SET FORTH HEREIN,THE PARTIES AGREE AS FOLLOWS:
1. This MOU shall remain in full force and effect for one year,
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2. Either party may terminate this MOU with at least thirty (30) days written notice to the
other party.
3. The Associations'financial obligation is subject to availability of funds and appropriation
by the Association.
4. The funds awarded, $64,880.00, shall be used by the County to assist in salary expenses
of the full and part time outreach coordinators and actual program expenditures.
5. The remaining invoices will include quarterly expenditures and will be reimbursed within
30 days from receipt of the invoice.
6. The County will invoice the Association quarterly, The minimum distribution each
quarter shall be $7,045.00 for salaries. For example, the lst invoice and distribution will
be for salary expenses, the 2°1 quarter check would be for actual l" quarter program
expenditures and 2°1 quarter salary expenses,the 3rd quarter check would be for actual 2n1
quarter program expenditures and 3rd quarter salary expenses, and so on. The 4th quarter
actual program expenditures would be invoiced at the end of the calendar year.
7. Program status and expenditures will be reported to the Association at the end of each
quarter along with the request for the next quarter. Adjustments/program re-allocations
will be reviewed and approved/denied at that time.
Q.)
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9/22/2015 16.D.12.
8. Either party may request changes to this MOU. Any changes,modifications, revisions or
amendments to this MOU which are mutually agreed upon by and between the parties to
this MOU shall be incorporated by written instrument, and effective when executed and
signed by all parties to this MOU.
9. The construction, interpretation and enforcement of this MOU shall be governed by the
laws of the State of Florida.
IN WITNESS WHEREOF,the parties have executed this MOU on theme day of September,
2015.
COLLIER.COUNTY 4H ASSOCIATION
ATTEST:
By:
Witness(1)Name Maryann Summeralls,Treasurer
Date:
Signature
Witness (2)Name
Signature
COLLIER COUNTY BOARD OF
COUNTY COMMISSIONERS
ATTEST:
By:
Tim Nance,Chairman
Date:
Dwight E. Brock, Clerk
Approved as to form and legality:
. b
olleen Greene
Assistant County Attorney
(;)
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