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Agenda 09/22/2015 Item #16C2 9/22/2015 16.C.2. EXECUTIVE SUMMARY Recommendation to approve a $259,064.90 work order to Quality Enterprises USA, Inc., under Request for Quotation 14-6213-41 for effluent filtration media replacement under South County Water Reclamation Facility Technical Support Project Number 73969; and, authorize the necessary budget amendment. OBJECTIVE: To maintain wastewater treatment capacity and Irrigation Quality(IQ)water production at the South County Water Reclamation Facility (SCWRF) in compliance with Florida Department of Environmental Protection agency regulations. CONSIDERATIONS: The proposed scope of work under Project Number 73969, "SCWRF Technical Support Project," is consistent with the Capital Improvement Program (CIP) contained in the Water, Wastewater, Irrigation Quality Water, and Bulk Potable Water User Rate Study approved by the Board of County Commissioners (Board) on June 10, 2014, as Agenda Item 11C. Funding for Project Number 73969 is available in, and is consistent with,the FY2015 CIP Budget. This project will replace the filter sand and the under drain system at the SCWRF's Filter Set Numbers 1 and 2. These effluent filters are necessary for 4.0 million gallons per day of wastewater treatment and IQ water production. The existing filter under drain system has failed, which results in the continual loss of the filter sand. The lost sand gets trapped beneath the under drain plates and results in reduced filter capacity and poor filtration performance. Replacing the filter under drain and filter sand is necessary for reliable operations. This project replaces an essential treatment element benefitting approximately 40,000 customers currently served by the SCWRF. Request for Quotation 14-6213-41, "SCWRF Filters 1 & 2 Media Rehabilitation," was distributed July 9, 2015, to the four vendors under contract for Plant Utilities. All four contractors submitted quotations(summarized below)by the July 30, 2015 deadline. VENDOR PROJECT COST Quality Enterprises $259,064.90 Douglas N. Higgins $262,701.00 Mitchel] & Stark $305,640.00 Haskins $308,000.00 The filter manufacturer, Aqua Aerobics, Inc.. performed a site visit and recommended needed repairs which staff used to develop the quote specifications. Staff budgeted $175,000 for the work based on similar experience. While the lowest quote is higher than budgeted, staff determined that it is fair and reasonable, and recommends awarding the contract to Quality Enterprises. The quote tabulation, request for quotation, analysis chart, and work order are Attachments 1, 2. 3 and 4,respectively. The specifications informed the contractors that there may be unforeseen conditions associated with the project. The quotes incorporate an allowance of $15,000 for owner-directed additional work. The price for any additional work will be negotiated prior to commencement in accordance with the county's Purchasing Ordinance and the terms of the agreement. FISCAL IMPACT: Funding is available in. and is consistent with. the FY2015 Capital Budget approved by the Board on September 18, 2014. The source of funding is the Wastewater User Fee Fund (414). A Packet Page -1118- 9/22/2015.16.C.2. budget amendment is required to transfer $260,000 from Project Number 73950, "NCWRF Expansion to 30.6 MGD,"to Project Number 73969, "SCWRF Technical Support." The asset has a life expectancy of 15 years. The project is expected to be completed by January 2016. The operating budget impact of the completed project is reflected in the table below. The operating budget impact funding source will be Collier County Water-Sewer District Operating Fund (408). Elements FY 2015 FY 2016 FY 2017 -FY2031 Capital Outlay $259,064.90 0 0 Cost Savings * 0 $10,400 $10,400/yr *This reflects the approximate cost savings in the annual operating budget for each fiscal year over the life of the asset in today's dollars. The annual savings consists of cost avoidance of approximately $10,400 annually in outside contractual services by eliminating the cost of adding sand and removing the trapped sand beneath the under drain plates. LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote for Board approval.—SRT GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan standards to ensure the adequacy and availability of viable public facilities. RECOMMENDATION: That the Board of County Commissioners, Ex-officio the Governing Board of the Collier County Water-Sewer District, approves a $259,064.90 work order to Quality Enterprises USA, Inc., under Request for Quotation 14-6213-41 for the "SCWRF Filters 1 & 2 Media Rehabilitation," Project Number 73969; authorizes the Chairman to sign and execute the work order after final review and approval by the County Attorney's Office; and, authorizes the necessary budget amendment. Prepared By: Wayne M. Karlovich, Senior Project Manager,Public Utilities PPMD Attachments: Attachment 1-Quote Tabulation Attachment 2-Request for Quotes Attachment 3-PPMD Quote Analysis Attachment 4-Work Order Packet Page -1119- 9/22/2015 16.C.2. COLLIER COUNTY Board of County Commissioners Item Number: 16.16.C.16.C.2. Item Summary: Recommendation to approve a $259,064.90 work order to Quality Enterprises USA, Inc., under Request for Quotation 14-6213-41 for effluent filtration media replacement under South County Water Reclamation Facility Technical Support Project Number 73969; and, authorize the necessary budget amendment. Meeting Date: 9/22/2015 Prepared By Name: KarlovichWayne Title: Project Manager, Senior,Public Utilities Department 8/25/2015 12:48:28 PM Submitted by Title:Project Manager, Senior,Public Utilities Department Name: KarlovichWayne 8/25/2015 12:48:29 PM Approved By Name: HapkeMargie Title: Recycling Coordinator, Public Utilities Department Date: 8/25/2015 1:18:14 PM Name: MarkiewiczJoanne Title: Division Director-Procurement Services. Administrative Services Department Date: 8/26/2015 9:27:08 AM Name: JohnssenBeth Title: Division Director- Wastewater,Public Utilities Department Date: 8/27/2015 11:09:59 AM Name: PajerCraig Title: Project Manager,Principal,Public Utilities Department Date: 8/27/2015 11:32:47 AM Packet Page -1120- 9/22/2015 16.C.2. Name: Joseph Bellone Title: Division Director-Operations Support, Public Utilities Department Date: 8/28/2015 1:33:58 PM Name: HallSwainson Title: Procurement Specialist, Administrative Services Department Date: 9/2/2015 11:41:40 AM Name: ChmelikTom Title: Division Director-Public Utilities Eng, Public Utilities Department Date: 9/4/2015 10:06:33 AM Name: VonHolleRobert Title: Plant Manager,Public Utilities Department Date: 9/4/2015 10:19:20 AM Name: Joseph Bellone Title: Division Director-Operations Support, Public Utilities Department Date: 9/4/2015 10:30:33 AM Name: TeachScott Title: Deputy County Attorney, County Attorney Date: 9/8/2015 9:35:06 AM Name: KlatzkowJeff Title: County Attorney, Date: 9/9/2015 3:26:12 PM Name: UsherSusan Title: Management/Budget Analyst, Senior, Office of Management&Budget Date: 9/14/2015 11:20:16 AM Name: CasalanguidaNick Title: Deputy County Manager, County Managers Office Date: 9/15/2015 8:30:17 AM Packet Page -1121- 9/22/2015 16.0.2. o 0 q c S k k U) $ 2 & = / ® R _ _ \ k # \ / / / to , ® E R § ® _ _ _ • _ \ \ % f : / ƒ o= / N o e9.69 4.0 Cl) \ \ 0 ca�\ \ - k 72 / @ O 2- a ~ § to ® to oc E C - c K / E 7 _ L.Li a c, ( /2 U) E ® LU cp � \ & E n u_ — ® — = w � ml < < 1-1, - 0 R 1.q =zi; 2 b 0 2 CI 2 k / R \ \ E - \ % k f ± < ± c 5 b = _ $ e = o $ -I 3 § e g \ 0 e s - = g 0 \ w c « - b 2 m .» _ \7 2 » o / e > _ _ •• W $ / \ _ \ 5 = 2 / / / § § A W « k � � k - - O 2 w ' ! / \ \ � f •© } \ = c = o § @ n L 5 = 2 w 0 Lf) £ o ? q < @ = s 3 ` c « c - % ¥ 2 ° 2 \ \ 2 ) ƒ 202 / - zi - � z \ } / / \ \ \ @f \ \ 0 = o ( 2 = 5 E S _ ° - / / Z i E _ _ _ _ _ _cp O• Q : O0 - � c ° 662 c ° % Ce P � o ± 2u \ \ 0 \ \ e / oo � W < LIW } / \ 3 ƒ \ \ / / / / / \ O M \ E o = 0 0 0 a } — a O 0 co @ o - Packet Page -1 122 9/22/2015 16.C.2. Co Ter Comity Administrative Services Department Procurement Services Division REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT #14-6213 "Annual Contract for Underground Utilities & General Contractors" Date: July 9, 2015 From: Diana De Leon, CPPB, Contracts Technician 239-252-8375, Telephone Number 239-252-6597, Fax Number dianadeleon(a colliergov.net To: Potential Proposers Subject: RFQ 14-6213-41 SCWRF Filters 1 & 2 Media Rehabilitation As provided in the referenced contract, the Collier County Purchasing Department is soliciting quotes for the referenced project. RFQ Due Date: 3:00 PM 7/30/2015 Q&A Deadline: 5:00 PM 7/28/2015 Pre-Quote Meeting NONE Number of Days to Final Completion: 180 Total Scope Provided Yes Plans and Specs: Yes—6 reference drawings Estimated Value $175,000.00 Liquidated Damages: $1,100 per day Payment & Performance Bonds Yes, if project value exceeds $200,000 Your quotation response for this project is due no later than the date and time specified above. We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. We look forward to your participation in this request for information/quotation process. Firm's Complete Legal Name Telephone Number/ Fax Number Signature Title Print Name Date C: Wayne Karlovich, PUPPM, Project Manager RFQ �a-vu3 41 Packet Page -1123- 9/22/2015 16.C.2. WORK ORDER/PURCHASE ORDER Contract 14-6213 "Underground Utility Contractors" Contract Expiration Date:July 7,2016 r/ This Work Order is for professional construction services for work known as: Project Name:SCWRF Filters 1&2 Media Rehabilitation Project No:73969383 ✓ / The work is specified in the proposal dated July 30,2015, which is attached hereto and made a part of this Work Order. In accordance with Terms and Conditions of the Agreement referenced above,this Work Order/Purchase Order is assigned to: Quality Enterprises USA,Inc.,7 Scope of Work: As detailed in the attached proposal and the following. * Task I Perform all Work as described in the Proposal f * Task II Allowance for Owners Use as Directed Schedule of Work: Complete work within 180 days from the date of the Notice to Proceed which is accompanying this Work Order. The Contractor agrees that any Work Order that extends beyond the expiration date of Agreement# 14-6213 will survive and remain subject to the terms and conditions of that Agreement until the completion or termination of this Work Order. Compensation: In accordance with the Agreement refer cuced above, the County will compensate the /Firm in accordance rdance with following method(s): ONegotiated Lump Sum (NLS) ['Lump Sum Plus "Reimbursable Costs(LS+RC) Time& Material (T&M)(established hourly rate—Schedule A)❑ Cost Plus Fixed Fee(CPFF),as provided in the attached proposal. Task I $244,064.90 NLS Task II $15,000.00 T&M TOTAL FEE $259,064.90 PREPARED BY: '5 WaynC.arlo ' i Senior Project Manager Date/ APPROVED BY: � iZot Craig,?aj ii , t Manager Date APPROVED BY: /JIy, ' _ Ar To Chmelik,PPMD Department Director Da Page 1 of 3 Packet Page -1124- 9/22/2015 16.C.2. APPROVED BY: .� ,,�5iirr Robert VonHolle.SCWRF Plant Manager Date APPROVED BY: S _ Beth 1 i. ,Wastewater D' ctor Dat APPROVED BY: . - `... tr Util 'es Ad ' istrator Date /sue APPROVED BY: Q 2. I6 urement Strategist Dat By the signature below,the Firm(including that,to the best of their( 8 employees,officers and/or agents)certifies,and hereby currently knowledge and belief,all relevant facts Y planned interest or activity (financial, contractual o concerning �•or relates to the pmposed work; and bear on whether the Firm has ragpo potential or otherwise)be) fully disclosed. potential conflict have been fully Additionally, the Firm agrees to notify the Procurement Director in writing within 48 hours of learning of any actual or potential conflict of interest that arises during the Work Order and/or project duration. ACCEPTED BY: Quality Enterprises USA,Inc. Louis.1. audio,Vice President Date (Remainder ofpage intentionally left blank) Page 2 of 3 C.) Packet Page -1125- 9/22/2015 16.C.2. IN WITNESS WHEREOF,the parties hereto,have each,respectively,by an authorized person or agent,have executed this Work Order on the date and year first written below. ATTEST: BOARD OF COUNTY COMMISSIONERS Dwight E. Brock,Clerk of Courts COLLIER COUNTY,FLORIDA By: By: Tim Nance, Chairman Dated: (SEAL) Quality Enterprises USA, Inc. ,' Cser By. First Witness Signature TType/print witness nameT TType/print signature and ti T tle econd W' s jar ✓' GAG •l TType/print witness nameT Approved as to Form and Legality: Assistant County Attorney Print Name Page of3 /� Packet Page -1126- 9/22/2015 16.C.2. Colt County Administrative Services Department Procurement Services Division REQUEST FOR QUOTATIONS FOR MULTIPLE PROJECTS UNDER CONTRACT #14-6213 "Annual Contract for Underground Utilities&General Contractors" Date: July 9,2015 From: Diana De Leon, CPPB, Contracts Technician 239-252-8375,Telephone Number 239-252-6597,Fax Number dianadeleon@colliaroov.net To: Potential Proposers Subject: RFQ 14-6213-41 SCWRF Filters 1 &2 Media Rehabilitation As provided in the referenced contract, the Collier County Purchasing Department Is soliciting quotes for the referenced project. RFQ Due Date: 3:00 PM 7/30/2015 Q&A Deadline: 5:00 PM 7/28/2015 Pre-Quote Meeting NONE Number of Days to Final Completion: 180 Total Scope Provided ' Yes Plans and Specs: Yes—6 reference drawings _ Estimated Value $175,000.00 Liquidated Damages: $1,100.per day Payment&Performance Bonds Yes,if project value exceeds$200,000 Your quotation response for this project is due no later than the date and time specified above.We will not accept any quotation responses later than the noted time and date. If your firm is unable to respond electronically, your quotation must be received in the office of the Purchasing Department at the above referenced address no later than the time and date specified. We look forward to your participation in this request for information/quotation process. Quality Enterprises USA, Inc. Firm's Complete Legal Name 239-435-7200 239-435-7202 Telephone Number/Fax Number r-- 5igFlatu Vice President Title t/ Louis J., Gaudio 7/30/15 Print Name Date C:Wayne Kerlovich, PLIPPM, Project Manager RFQ 1G-62I3-41 Packet Page -1127- 9/22/2015 16.C.2. QUOTE SCHEDULE COLLIER COUNTY QUOTE NO.1441231-41 QUOTATION OPENING DATE:JULY 30,2015 CONTRACTOR: Quality Enterprise,*USA.Inc. SCWRF Filters 1 &2 Media Rehabilitation SOUTH COUNTY WATER RECLAMATION FACILITY COLLIER COUNTY PUBLIC UTILITIES DEPARTMENT Item Description Estimated Basis of Payment Total No. Quantity 1 Perform all Contract Work described in the Fact Sheet Lump Sum $ 244,064.90 / 2 Allowance Fund for Owners Use as Directed. This fund will be used only at the Owner's direction to address unforeseen electrical,mechanical or structural work associated with modifications to existing filter system. Inclusion of the Allowance Fund as part of the Quoted Price is not a guarantee that the Contractor will be paid any portion or the full amount of the Allowance Fund. Time and Materials $ 15,000.0D TOTAL PRICE FOR ITEMS 1 AND 2 $ 259,064.90 iJ' Packet Page -1128- 9/22/2015 16.C.2. S 0 \ i 8 ° 0 o a � 19 x t9 A in iia 8 8 g . Lei 19 44o py 44 Z O O 0 O 0 O s a A o ~ 0 $ z co T w w fn 8 $. $ yp. g § 3 Q E N N W 64 N `o c 51 M m p z iv -c w a go E E - ma F= 2 vJ _ _ Z2 '4' F� 2 I- < aan ° la D Y Czw '5 aa.. Q 0 O c w o CNM 2F- V1 c 0t g -6 Q �. c F� 2 Np A. copp .- ga ew :C� 2 ~ .- , � J W oq .Y 7. 0 = a� O O H 2 C y C c Z W ce W D C -0 e1 = 'C W lL o l9 0 im Q i3 y c m � � � � ' Qla r4 3 a 37 ° E : Enc �- a� D 2 � m 2 tS � vog .a0cc0 _ m } 2 � ?� c gr? � m o Za ? Z UL 2z o 69 a` 6 5 f.M CI c 150 MZ m2O c602 8 . 11g: .2 ° Zee re 0u- VeUO0 0 00 2 -.1 Z 0 0 0 O C — N 0 (/) co0 = Z UD Packet Page -1129- 9/22/2015 16.C.2. • a Y Ve W a Ti -0 0 "a 76 IS 41 Q 4! v, GA .0 CC -C e-i > >- in LJA M t fC G < 0 + O I C V) CO I I I I I C I I 1 O I I e—i I I v I o I N fls ! cc I I • 1 I v, j i • .— , 1 1 [ , 1 ' '-,:,, fb , ' Z cu I rt , 1 cu C , h I I a i { I 1 L e-I Vf I I W L - +.+ i 1 1 I I I i = LL ! ! d w CC V sN L` fO ..; s:.`"+' > ,.i. O O O O O O O O O O O O O O O O O O O O O O O tn. O O O O O O O O O O O O O O tJ1 O LJl O to O LJ1 m m N N '-i '-I tn- iJ} iJ? IA. {J} tf iJ- Packet Page -1130-