Agenda 09/22/2015 Item #11C 9/22/2015 11 .C.
EXECUTIVE SUMMARY
Recommendation to award Invitation to Bid (ITB)#15-6500 to DEC Contracting Group, Inc. in the
amount of $1,784,105 for the renovation of the buildings at 3750 Enterprise Avenue to
accommodate the Supervisor of Elections Office and centralized storage and authorize the
Chairman to execute the contract.
OBJECTIVE: To renovate the buildings located at 3750 Enterprise Avenue to relocate the Supervisor of
Elections' (S.O.E.) administrative and storage requirements from their current, multiple locations to one
dedicated facility.
CONSIDERATIONS: On July 8, 2014 (Agenda Item 11D), the Board approved the Purchase
Agreement for an office and warehouse facility located at 3750 Enterprise Avenue. A copy is attached
for reference. There are two buildings on the property with 1 5,000 square feet of office space and 14,746
square feet of warehouse area. The Supervisor of Elections has stated that this property, when renovated
will meet the election needs for the next 20 years.
On December 2, 2014 Victor Latavish Architect PA was notified to proceed with the design, permitting,
and preparation of construction documents for the renovation of the buildings to meet the needs of the
S.O.E.
On June 26, 2015, the Purchasing Department sent 1580 notices to vendors for ITB #15-6500 for the
renovations of the Enterprise Avenue property. A total of 64 bid packages were downloaded, and a non-
mandatory pre-bid conference was held on July 15, 2015. Six (6) bids were received on July 29, 2015 as
shown below and on the attached Bid Tabulation. The low bid of $1,857,436 exceeded the project
budgeted amount for the construction. Staff negotiated the line item breakdown for the General Upgrades
Alternate price with low bidder (DEC) and selected the line items to be included in the award. Staff is
recommending the award to DEC Contracting Group, Inc., the lowest qualified and responsive bidder.
The approved Project 50118 budget estimate allowed for a construction/renovation cost of$1,830,000.
The modified bid tabulation follows to reflect the agreed upon "value engineered" General Upgrade
Alternate,that, after discussion with the Supervisor of Elections, resulted in a cost reduction of$73,331 to
the low bidder's total price for award.
Description Charles Perry Compass DEC Heatherwood Surety Wright
Base Bid Administration Budding Alterations $1,112,374.00 5 855,108.00 $ 860,776.00 5 997,661.00 $ 896,091.00 $ 861,573.00
Base Bid Operations Budding Alterations $ 414,605.00 $ 317,897.00 $ 175,000.00 $ 216,133.00 $ 298,845.00 $ 196,408.00
Electric Generator.Alternates Schedule 012340 $ 388215.00 $ 383,096.00 S 291,553.00 5 290,195.00 5 295.559.00 5 302,''79.00
General Upgrades,Alternates Schedule 012340 5 80,3;2.00 $ 235,487.00 $ 292,443.00 5 279,019.00 $ 2.70.774.00 5 37.0.944.00
Telephone/DatalT/Security Systems $ 67,964.00 $ 137,664.00 $ 137,664.00 $ 137,664.00 $ 137,664.00 $ 137,664.00
Unforseen Conditions $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00 $ 100,000.00
Solicitation Total $2,163,510.00 $2,029,252.00 $1,857,436.00 $2,020,673.00 $1,992,063.00 $1,909,368.00
General Upgrades REDUCTION by VEne'g $ (73,331.00).
REVISED Solicitation Total for AWARD $1,784,105.00
FISCAL IMPACT: Approved Project No. 50118 provided for the purchase and renovation of the
property, and funds in the amount of$1,970,417 are available in the existing project within the General
Governmental Facilities Impact Fee Fund 390 budget.
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9/22/2015 11 .C.
GROWTH MANAGEMENT IMPACT: This renovation is consistent with the County's Growth
Management Plan or Master Space Plan.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval.—JAK
RECOMMENDATION: That the Board of County Commissioners award ITB #15-6500 to DEC
Contracting Group, Inc. for the renovation of the new office space for the S.O.E., Project No. 50118, and
authorize the Chairman to execute the attached Contract after final review by the County Attorney's
Office.
Prepared by: Hank Jones, P.E., Principal Project Manager, Facilities Management Division
Attachments: l)Bid Tabulation
2)Due to the size of the Contract Renovation of the Supervisor of Elections Bldg, which
is 10.3 MB and 97 pages long, it is accessible at:
http://www.colliergov.net/ftp/AgendaSept2215/AdminServices/15-6500Contract.PDF
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9/22/2015 11 .C.
COLLIER COUNTY
Board of County Commissioners
Item Number: 11.11.C.
Item Summary: Recommendation to award Invitation to Bid (ITB) #15-6500 to DEC
Contracting Group, Inc. in the amount of$1,784,105 for the renovation of the buildings at 3750
Enterprise Avenue to accommodate the Supervisor of Elections Office and centralized storage,
and authorize the Chairman to sign the attached contract.
Meeting Date: 9/22/2015
Prepared By
Name: JonesHank
Title: Project Manager, Principal, Administrative Services Department
8/26/2015 7:04:59 PM
Submitted by
Title: Project Manager, Principal, Administrative Services Department
Name: JonesHank
8/26/2015 7:05:00 PM
Approved By
Name: LinguidiDennis
Title: Division Director-Facilities Mgmt, Administrative Services Department
Date: 8/27/2015 12:22:16 PM
Name: pochopinpat
Title: Operations Coordinator. Administrative Services Department
Date: 8/31/2015 2:47:01 PM
Name: Markiewiczloanne
Title: Division Director-Procurement Services, Administrative Services Department
Date: 9/1/2015 7:41:35 AM
Name: HerreraSandra
Title: Manager-Procurement. Administrative Services Department
Date: 9/1/2015 8:25:59 AM
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9/22/2015 11 .C.
Name: JohnsonScott
Title: Manager-Procurement, Administrative Services Department
Date: 9/1/2015 10:05:11 AM
Name: JohnsonScott
Title: Manager-Procurement, Administrative Services Department
Date: 9/1/2015 10:05:24 AM
Name: PriceLen
Title: Department Head -Administrative Svc, Administrative Services Department
Date: 9/1/2015 5:17:18 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 9/3/2015 10:36:44 AM
Name: KlatzkowJeff
Title: County Attorney,
Date: 9/9/2015 2:56:33 PM
Name: UsherSusan
Title: Management/Budget Analyst, Senior, Office of Management&Budget
Date: 9/11/2015 10:09:37 AM
Name: CasalanguidaNick
Title: Deputy County Manager. County Managers Office
Date: 9/13/2015 9:34:22 AM
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