Agenda 09/08/2015 Item #16C39/8/2015 16.C.3.
EXECUTIVE SUMMARY
Recommendation to approve a $291,712.34 work order under Request for Quotation 14- 6213 -40,
"Lower Tamiami Aquifer Wellfield Improvements," Project Number 70085, to Quality Enterprises
USA, Inc.
OBJECTIVE: To maintain wellhead reliability for Tamiami Wellfield wells LT -1 through LT -6
(excluding LT -2).
CONSIDERATIONS: The proposed scope of work under Project No. 70085, "Wellfield Technical
Support Projects," is consistent with the Capital Improvement Program (CIP) contained in the Water,
Wastewater, Irrigation Quality Water, and Bulk Potable Water User Rate Study approved by the Board of
County Commissioners (Board) on June 10, 2014, as Agenda Item 1 I C. Funding for Project No. 70085 is
available in, and is consistent with, the FY2015 CIP Budget.
Tamiami wells LT -1 through LT -6 (excluding LT -2) were constructed in the early 1980s as part of the
original wellfield supplying raw water to the South County Regional Water Treatment Plant. The scope of
this project is to replace wellhead fittings and valves that have major corrosion, and rehabilitating the
wellhead concrete support structures. Additionally, two of the five wells will be acidized, which will
increase well production yields that have shown reduced yields over the past several years.
Request for Quotation (RFQ) 14- 6213 -40, "Lower Tamiami Aquifer Wellfield Improvements," was
posted July 6, 2015, and distributed to all vendors of the Fixed -Term Underground Utilities Contract 14-
6213 via the county's electronic bid process. Three of the six notified vendors submitted quotations by
the July 17, 2015, deadline. The quotations are summarized in the table below.
VENDOR
QUOTATION
Quality Enterprises USA, Inc.
$291,712.34
Mitchell & Stark Construction Co., Inc.
$354.125.00
Douglas N. Higgins, Inc.
$368,800.00
Staff and local engineering consultant, Schlumberger Water Services USA, Inc., determined the lowest
quote is fair and reasonable and recommend awarding the work order to Quality Enterprises USA, Inc.
The quote is approximately two percent above the project consultant's $285,000 opinion of probable cost.
The Procurement Services Division concluded that bidding was competitive and representative of market
conditions. The quote tabulation, quote analysis, engineer's letter of recommendation, and work order are
Attachments 1, 2, 3, and 4, respectively.
The RFQ informed the bidders there might be unforeseen conditions associated with the project. The
project cost incorporates an allowance of $25,000 that includes, but is not limited to, undocumented
underground infrastructure, as determined by staff, which may be encountered during construction. The
price for any additional work shall be negotiated prior to commencement in accordance with the county's
purchasing ordinance and the terms of the agreement.
FISCAL IMPACT: Funding is available in, and is consistent with, the FY2015 Capital Budget approved
by the Board on September 18, 2014. The source of funding is Water User Fees (412).
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority vote
for Board approval. —SRT
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9/8/2015 16.C.3.
GROWTH MANAGEMENT IMPACT: This project meets current Growth Management Plan
standards to ensure the adequacy and availability of viable public facilities.
RECOMMENDATION: That the Board of County Commissioners, Ex- officio the Governing Board of
the Collier County Water -Sewer District, approves a $291,712.34 work order under Request for
Quotation 14- 6213 -36 to Quality Enterprises USA, Inc., and authorizes the Chairman to sign and execute
the work order after final approval by the County Attorney's Office.
Prepared By: Tom Sivert, P.E., Senior Project Manager, Public Utilities Planning and Project
Management Division
Attachments: Attachment 1 Quote Tabulation
Attachment 2 Quote Analysis
Attachment 3 Engineer's Letter of Recommendation
Attachment 4 Work Order
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9/8/2015 16.C.3.
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.C.16.C.3.
Item Summary: Recommendation to approve a $291,712.34 work order under Request
for Quotation 14- 6213 -40, "Lower Tamiami Aquifer Wellfield Improvements," Project Number
70085, to Quality Enterprises USA, Inc.
Meeting Date: 9/8/2015
Prepared By
Name: SivertTom
Title: Project Manager, Senior, Public Utilities Department
8/10/2015 11:54:41 AM
Approved By
Name: HapkeMargie
Title: Recycling Coordinator, Public Utilities Department
Date: 8/10/2015 12:32:07 PM
Name: Pam Libby
Title: Manager - Distribution, Public Utilities Department
Date: 8/10/2015 1:31:07 PM
Name: Oscar Martinez
Title: Project Manager, Senior, Public Utilities Department
Date: 8/10/2015 4:26:32 PM
Name: JohnsonScott
Title: Manager - Procurement, Administrative Services Department
Date: 8/11/2015 8:53:23 AM
Name: Oscar Martinez
Title: Project Manager, Senior, Public Utilities Department
Date: 8/11/2015 3:05:48 PM
Name: MarkiewiczJoanne
Title: Division Director - Purchasing & Gen Svc, Administrative Services Department
Date: 8/12/2015 7:13:13 AM
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9/8/2015 16.C.3.
Name: HallSwainson
Title: Procurement Specialist, Administrative Services Department
Date: 8/12/2015 8:14:20 AM
Name: Joseph Bellone
Title: Division Director - Operations Support, Public Utilities Department
Date: 8/13/2015 1:44:04 PM
Name: Steve Messner
Title: Division Director - Water, Public Utilities Department
Date: 8/14/2015 12:12:34 PM
Name: TeachScott
Title: Deputy County Attorney, County Attorney
Date: 8/18/2015 9:29:45 AM
Name: YilmazGeorge
Title: Department Head - Public Utilities, Public Utilities Department
Date: 8/18/2015 12:15:30 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 8/18/2015 2:08:09 PM
Name: UsherSusan
Title: ManagementBudget Analyst, Senior, Office of Management & Budget
Date: 8/19/2015 3:42:46 PM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 8/19/2015 4:25:48 PM
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Schiumberger Water Services USA Inc.
1567 Hayley Lane, Suite 202
Fort Myers, FL 33907
Phone 1 239 4816494
Fax 1 239 4816393
July 28, 2015
Mr, Tom Sivert, P.E.
Senior Project Manager
Public Utilities Planning & Project Management
3339 Tamiami Trail East, Suite 303
Naples, FL 34112
9/8/2015 16.C.3.
ISchiumbepgep
hater Services
Re: RFQ 15- 14- 6213 -40 Lower Tamiami Aquifer Wellfield Improvements — Letter of Recommendation
Dear Mr. Sivert:
The bids due on July 21, 2015 for the above referenced project were reviewed by Schlumberger Water
Services USA Inc. (SWS). Each of the three responsive bidders appears to be qualified and properly
equipped to complete the proposed wellhead rehabilitation work.
The low bid of approximately $291,712 was received from Quality Enterprises USA, Inc. The bid tabulation
provided by Quality Enterprises was reviewed by SWS and found to be accurate. The next lowest bid was
received from Mitchell & Stark Construction Company, Inc. Their bid total was $354,125 or approximately
$62,413 higher than the low bid.
Quality Enterprises is the apparent low bidder for the project. It is recommended that Quality Enterprises
be awarded the project based on their previous experience with the County, their pre - approved contractor
status, and by virtue of the fact they are the low bidder on the project.
Please let us know if you have any questions or comments.
Very truly yours,
Wm. Scott Manahan, P.E.
Operations Manager
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9/8/2015 16.C.3.
WORK 0,RDER/PURCHASE ORDER
Contract 14- 6213 -40 "Annual Underground Utility ntractors"
Contract Expiration Date: July 7, 201 f
This Work Order is for utility contractor services for work known as:
Project Name: Lower Tam ami Aquifer Wellfield Improvements
Project No: 70085.16.2v
The work is specified in the proposal dated July 21, 2015 which is attached hereto and made a part of
this Work Order. In accordance with Terms and Conditions of the Agreement referenced above, this
Work order/purchase Order is assigned to: Quality Enterprises USA, Inc.
ape of Work, As detailed in the attached proposal and the following:
* Task I Perform all work as described in the RFQ and as listed on the quote form
* Task II Allowance
Schedule of Work: Complete work within 270 days from the date of the Notice to Proceed which is
accompanying this Work Order. The Consultant agrees that any Work Order that extends beyond the
expiration date of Agreement # 14- 62IYwill survive and remain subject to the terms and conditions
of that Agreement until the completion or termination of this Work Order.
C_ omuensation• In accordance with the Agreement referenced above, the County will compensate the
Firm in accordance with following method(s): ONegotiated Lump um nt
Reimbursable Costs S +RC p (N ) []Lump Sum Plus
(I- ) ®Time &Material (T &M) (established hourly rate — Schedule A) ❑
Cost Plus Fixed Fee (CPFF), (define which method will be used for which tasks) as provided in the
attached proposal.
Task I $266,712.34 NLSYY-
Task H $ 25000.00 TM d,,
TOTAL FEE $291,712.34 c
Prepared by:
T�fi Siv , PE Senior Project Manager, PPMD
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Date
Page 1 of 3
APPROVED BY -,
Oscar P -., 1? i Manager
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9/8/2015 16.C.3.
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APPROVED BY �L
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Admiaistr#ttar. Date
By the signature below, the Finn (inciuding 101YOCS, - otTiccra andlor
discloses, that, to the best of their kwwledge and belief, all r�elevaot facts Concerning past, and hereby
currnit(y planned intamst or activity (fimtnciat, ing Past, present, or
relates to fire proposed �v Mali orpaniaational, or otbam iac� which
ork, end bear on whathr�r the Film 10 a potential conflict have been fully
disclosed.
Additionally, the Farm agrees to notffy the PrDwrement Director, in writing vlrithin �8 hears of
learning of euy actual or po%ntial Conflict of intersst
flotation. brat arises dwing.the. Work Order andlor project
(Remahider of page intejttionally left blank)
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9/8/2015 16.C.3.
IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized person or
agent, liuvo executc*d this Work Ordcr on the date and year first written below.
ATTEST:
Dwight E. Brock, Clerk of Courts
By:
Dated:
(SEAL)
First Witness
Aji'so,l
1,T'ypefprint witness nameT
`I'ype/print --vitness name
Approved as to Form and Legality:
Assistant County Attorney
Print Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
By:
Tim Nance, Chairman
Quality Enterprises USA Inc.
By: �) C
Signature
TTypelprint signature and title i
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