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Agenda 02/27/2018 Item #16E 602/27/2018 EXECUTIVE SUMMARY Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. OBJECTIVE: To promote accountability and provide transpar ency to the public and gain the Board’s approval/ratification for various procurement -related transactions. CONSIDERATIONS: In accordance with the Board’s Procurement Ordinance 2017-08 and the Procurement Manual, the Procurement Services Division produces a regular Administrative Report which provides for Board approval of the following transactions: Change Orders that do not exceed ten (10%) of the current Board approved aggregate amount, and/or require change in schedule (number of days); Amendments to contracts; After the fact memos from various County Divisions, as requested by the Clerk’s Finance staff for the timely process of invoices. Other items as determined by the County Manager or designee that require Board approval. This administrative report includes the following: Twenty (20) change orders that in aggregate modify contracts by -$134,811.06 and add 699 business days to completion periods, see attached summary and backup for details; and Zero (0) amendments this period, and; Zero (0) after the fact memos. FISCAL IMPACT: The net total for the twenty -one (20) items is -$134,811.06 LEGAL CONSIDERATIONS: This item is approved for form and legality and requires a majority vote for Board action. - JAK GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact associated with this action. RECOMMENDATION: To ratify/approve change orders and/or contract amendments and other items as determined by the County Manager or designee in accordance with Procurement Ordinance 2017-08. Prepared By: Cat Bigelow, Procurement Operations Manager, Procurement Services ATTACHMENT(S) 1. 0227_Administrative Services Report (PDF) 16.E.6 Packet Pg. 1277 02/27/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.E.6 Doc ID: 4855 Item Summary: Recommendation to approve the Administrative Reports prepared by the Procurement Services Division for change orders and other contractual modifications requiring Board approval. Meeting Date: 02/27/2018 Prepared by: Title: Supervisor - Operations – Procurement Services Name: Catherine Bigelow 02/17/2018 4:50 PM Submitted by: Title: – Procurement Services Name: Ted Coyman 02/17/2018 4:50 PM Approved By: Review: Procurement Services Ted Coyman Additional Reviewer Completed 02/17/2018 5:55 PM Procurement Services Ted Coyman Level 1 Purchasing Gatekeeper Completed 02/17/2018 5:56 PM Administrative Services Department Michael Cox Level 1 Division Reviewer Completed 02/18/2018 6:21 PM Administrative Services Department Len Price Level 2 Division Administrator Review Completed 02/20/2018 4:16 PM County Attorney's Office Jeffrey A. Klatzkow Level 2 Attorney Review Completed 02/20/2018 5:05 PM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 02/20/2018 4:40 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 02/21/2018 7:40 AM Office of Management and Budget Laura Wells Additional Reviewer Completed 02/21/2018 8:37 AM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/21/2018 3:29 PM Board of County Commissioners MaryJo Brock Meeting Pending 02/27/2018 9:00 AM 16.E.6 Packet Pg. 1278 16.E.6.a Packet Pg. 1279 Attachment: 0227_Administrative Services Report (4855 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1280 Attachment: 0227_Administrative Services Report (4855 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1281 Attachment: 0227_Administrative Services Report (4855 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1282 Attachment: 0227_Administrative Services Report (4855 : Procurement Services Administrative Services Report) 16.E.6.a Packet Pg. 1283 Attachment: 0227_Administrative Services Report (4855 : 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