Agenda 02/27/2018 Item #16E 402/27/2018
EXECUTIVE SUMMARY
Recommendation to accept an award of one Aeroclave Decontamination System purchased for
Emergency Medical Services by the Collier Healthcare Emergency Preparedness Coalition in the
amount of $15,438.
OBJECTIVE: To obtain equipment to decontaminate ambulances after transporting highly
contaminated patients.
CONSIDERATIONS: On October 24, 2017, the Board of County Commissioners approved the
submission of a Request for Funding Proposal to the Collier Healthcare Emergency Preparedness
Coalition (CHEPC) for the purchase of decontamination equipment.
EMS has in place rigorous sanitation procedures but must rely on the ability of personnel to gain access to
every crevice of the patient compartment; a feat not always feasible due to the unique design of the
vehicles and the patient compartments. While on a call, EMS equipment and vehicles may encounter a
multitude of communicable diseases, covering a wide spectrum of morbidity and mortality. The use of
the Aeroclave technology will ensure the units are thoroughly and consistently sanitized in the aftermath
of highly contagious or grossly contaminated calls, thus reducing the likelihood of accidental cross
contamination between patient transports. Additionally, the acquisition of the Aeroclave will allow the
agency to comply with the industry standards for decontamination of ambulances in the aftermath of high
profile transport incidents such as the recent Ebola crisis, or disease processes such as encephalopathy,
tuberculosis and measles, among others.
The mission of the Collier Healthcare Emergency Preparedness Coalition (CHEPC) is to promote and
enhance the healthcare emergency preparedness and response capabilities of Collier County through
collaboration of all coalition members. In this effort, CHEPC approved the funding and purchase of one
Aeroclave decontamination unit in the amount of $15,438 for Collier EMS at the CHEPC’s Executive
Member Special Meeting on January 3, 2018.
FISCAL IMPACT: The unit will be purchased and provided to Collier EMS by CHEPC. There is no
fiscal impact to the County.
LEGAL CONSIDERATIONS: This item is approved as to form and legality, and requires majority
vote for Board approval. -SRT
GROWTH MANAGEMENT IMPACT: There is no Growth Management Impact resulting from this
action.
RECOMMENDATION: To accept an Aeroclave Decontamination unit purchased by the Collier
Healthcare Emergency Preparedness Coalition in the amount of $15,438 for use by Collier EMS.
Prepared by: Artie Bay, Supervisor, Emergency Medical Services Admin.
ATTACHMENT(S)
1. CHEPC Executive Member Special Meeting 010318 minutes (PDF)
16.E.4
Packet Pg. 1270
02/27/2018
COLLIER COUNTY
Board of County Commissioners
Item Number: 16.E.4
Doc ID: 4767
Item Summary: Recommendation to accept an award of one Aeroclave Decontamination System
purchased for Emergency Medical Services by the Collier Healthcare Emergency Preparedness Coalition
in the amount of $15,438.
Meeting Date: 02/27/2018
Prepared by:
Title: Supervisor - Accounting – Emergency Medical Services
Name: Artie Bay
02/05/2018 8:46 AM
Submitted by:
Title: Division Director - EMS Operations – Emergency Medical Services
Name: Tabatha Butcher
02/05/2018 8:46 AM
Approved By:
Review:
Administrative Services Department Paula Brethauer Level 1 Division Reviewer Completed 02/05/2018 3:08 PM
Emergency Medical Services Tabatha Butcher Additional Reviewer Completed 02/07/2018 9:35 PM
Administrative Services Department Len Price Level 2 Division Administrator Review Completed 02/14/2018 1:48 PM
Grants Edmond Kushi Level 2 Grants Review Completed 02/15/2018 11:58 AM
County Attorney's Office Scott Teach Level 2 Attorney Review Completed 02/19/2018 12:29 PM
County Attorney's Office Scott Teach Level 3 County Attorney's Office Review Completed 02/19/2018 12:29 PM
Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 02/20/2018 9:14 AM
Grants Therese Stanley Additional Reviewer Completed 02/20/2018 12:54 PM
County Manager's Office Leo E. Ochs Level 4 County Manager Review Completed 02/20/2018 1:26 PM
Board of County Commissioners MaryJo Brock Meeting Pending 02/27/2018 9:00 AM
16.E.4
Packet Pg. 1271
Collier Healthcare Emergency
Preparedness Coalition
Collier Healthcare Emergency Preparedness Coalition
Minutes November 8, 2017 Page 1
Executive Voting Member Meeting Minutes
Wednesday, January 3, 2018 2:00 PM – 3:00 PM Emergency Services Center, EOC Policy Room
Meeting Called By: Kathleen Marr, Co‐Chair
Executive Member
Attendees:
Dan Summers, Collier County Emergency Management – Co‐Chair
Kathleen Marr, Florida Department of Health in Collier County and Collier County Medical
Reserve Corps – Co‐Chair
Tony Camps, Collier County Emergency Medical Services
John Cohens, PRMC Healthcare System
Scott Wiley, NCH Healthcare System (via telephone)
Ron Ruiz, Landmark Hospital (not present – on vacation)
Michael Murphy, Chief Marco Island Fire Rescue, Hazmat District Response Team (not
present)
Chrissanda Walker, Administrator, Heritage Healthcare (not present)
Call to Order This special Executive Voting Member meeting to review and approve submitted Request for
Proposals’ (RFP) was called to order at 2:15 pm
Current Budget K.Marr reviewed with group the current budget as per Peggy Brown (Health Planning Council
of SW FL). The anticipated funds for the 2017 – 2018 period if all deliverables are met and
including a rollover balance from 2017 is expected to be $107,172.70
RFP Review All submitted Request For Proposals’ (RFP) or travel reimbursement were reviewed,
discussed and voted on by the group as follows:
1. Travel Reimbursement for Kathleen Marr as CHEPC representative to attend the
required annual Training and Exercise Workshop and HCC Taskforce Statewide
meetings in Vieira, Florida January 27 – 18, 2018. Motion to approve by D.
Summers, Second by T. Camps. Approved by Summers, Camps, Cohens and
Wiley. Marr abstains.
2. RFP #1 ‐ SWFLDMT Sustainment Funding request for $5,000 submitted by Bruce
Gottschalk. Motion by D. Summers to table this RFP in order to obtain more
information from applicant Bruce Gottschalk on specific inventory cache and
location. Request to be made to B. Gottschalk to bring this information to the
February CHEPC meeting by K. Marr. Second by T. Camps. Request for more
detail approved by Summers, Camps, Cohens and Wiley. Marr abstains.
3. RFP #2 ‐ NCH Tourniquets request for $3336.50 submitted by Scott Wiley.
Motion to approve by D. Summers. Second by T. Camps. Approved by Summers,
Camps, Cohens and Wiley. Marr abstains.
4. RFP #3 – All‐Hazards Incident Management Team Course (0‐305) for $28,898.38
submitted by Michael Shaw. Motion to approve by S. Wiley, Second by T. Camps.
Approved by Summers, Camps, Cohens and Wiley. Marr abstains.
5. RFP #4 – AeroClave RDS 3110 Decontamination System for $15,438.00
submitted by Tony Camps. Motion to approve by D. Summers, Second by J.
Cohens. Approved by Summers, Camps, Cohens and Wiley. Marr abstains.
16.E.4.a
Packet Pg. 1272 Attachment: CHEPC Executive Member Special Meeting 010318 minutes (4767 : Accept award of decon unit)
Collier Healthcare Emergency
Preparedness Coalition
Collier Healthcare Emergency Preparedness Coalition
Minutes November 8, 2017 Page 2
6. RFP #5 – Collier County Special Needs Shelter consumable and non‐consumable
items/supplies submitted by Kathleen Marr for $15,000. Motion to approve by D.
Summers, Second by J. Cohens. Approved by Summers, Camps, Cohens and Wiley.
Marr abstains.
7. RFP # 6 – National Hurricane Conference Attendee Travel for (4 persons to
include 3 from EM and 1 CHEPC member) totaling $4,992 submitted by Michael
Shaw. Motion to approve by J. Cohens, Second by T. Camps. Approved by
Summers, Camps, Cohens and Wiley. Marr abstains.
8. RFP # 7 – NCH PAPR kit filter replacement submitted by Scott Wiley for
$3,908.94. Motion to approve by J. Cohens, Second by T. Camps. Approved by
Summers, Camps, Cohens and Wiley. Marr abstains.
Adjournment The meeting was adjourned at 3:00 pm
16.E.4.a
Packet Pg. 1273 Attachment: CHEPC Executive Member Special Meeting 010318 minutes (4767 : Accept award of decon unit)