Heritage Bay Minutes 01/04/2018 MINUTES OF MEETING
HERITAGE BAY
COMMUNITY DEVELOPMENT DISTRICT
The regular meeting of the Board of Supervisors of the Heritage Bay Community
Development District was held on Thursday,January 4, 2018 at 9:00 a.m. in the I leritage
Bay Clubhouse, 10154 Heritage Bay Boulevard,Naples, Florida.
Present and constituting a quorum were:
Edwin Hubbard Chairman
John May Vice Chairman(via telephone)
Jack Arcurie Assistant Secretary
Dennis Gagne Assistant Secretary
Phillip Magnarella Assistant Secretary
Also present were:
Justin Faircloth District Manager
Bob Koncar General Manager
Greg Urbancic District Counsel
Jeffrey Satfield CPH
Josh Jennings CPH
Wendell Gaertner PRAG
Alice Carlson AJC Associates(via telephone)
The following is a summary of the actions taken at the January 4, 2018 Heritage
Bay Board of Supervisors meeting.
FIRST ORDER OF BUSINESS Roll Call
Mr. Faircloth called the meeting to order and called the roll.
On MOTION by Mr. Gagne seconded by Mr. May with all
in favor to allow Supervisor May to vote and attend the
meeting via telephone was approved.
SECOND ORDER OF BUSINESS Approval of Agenda
On MOTION by Mr. Hubbard seconded by Mr. Gagne
with all in favor the agenda was approved as presented.
January 4, 2018 Heritage Bay CDD
THIRD ORDER OF BUSINESS Public Comments on Agenda
Items
Hearing no comments from the audience,the next item of business followed.
FOURTH ORDER OF BUSINESS Engineer's Report
A. CPH Lake 30A/30B Erosion Restoration Project
• Staff gave an update on the status of the project and discussed needed changes to
the contract.
• The Emergency Hurricane Damage repairs should be completed while the course
is shut down.
• Hole#20 will be closed April l6, 2018 to May 13,2018.
B. Hurricane Damage Erosion Restoration Project
i. Bid Opening Results/CPH Recommendation
• The recommendation from CPH was to award the contract to the low bidder,
Quality Enterprises(Q.E.).
On MOTION by Mr. Magnarella seconded by Mr. May
with all in favor to award the project contract to Quality
Enterprises was approved.
ii. Project Liability Concerns—Draft Contract Review
• Item reviewed and previously covered under 4A.
• The same language will be covered in all projects going forward for the District.
C. Stormwater Management Rules and Policies Update
• This item was tabled pending review by staff.
D. Lake 20 North Bank Berm Update
• Staff updated the Board on the project.
• The Engineer's Report will need to be updated to include the possibility of new
funds being used for this project.
• Staff/CPH will schedule a meeting with Q.E. to see if there will be overall cost
savings since both projects have been awarded to Q.E.
• Staff will also outline possible plans for the North Bank of Lake 20 and attempt
to obtain a cost estimate/other ideas from Q.E.for this work.
2
January 4, 2018 Heritage Bay CDD
• Counsel/CPH need to work together to make sure the costs regarding the
mitigation efforts are separated out from other costs so these costs can be sought
for reimbursement through the 404 mitigation funding from the State.
E. Status of Water Testing and Planned Start Date for Bathymetric Analysis
• Water testing results were tabled until the February meeting.
• The next bathymetric analysis will occur at the end of January.
FIFTH ORDER OF BUSINESS Attorney's Report
A. Loan Update—PRAG
B. Public Hearing Discussion
• Mr. Gaertner updated the Board and reviewed the process.
• The loan amount is now approximately $3.81 million as reflected in the report
presented by Mr. Gaertner.
• An Initial Assessment Resolution and Setting the Public Hearing Resolution will
be prepared for adoption by the Board.
• A Notice regarding the assessments will also need to be mailed to residents.
The record will reflect CPI-f, Supervisor May, Ms. Carlson and Mr. Koncar left
the meeting.
C. Lake 30A/30B Boating Regulations Update
• This item was tabled until further notice from District Counsel as we are awaiting
a response from the Quarry's Counsel.
The record will reflect Mr. Urbancic left the meeting.
SIXTH ORDER OF BUSINESS Old Business
A. Lake 19 Carp Proposal
• Staff noted that the District Engineer recommended increasing the quantity of fish
stocking from 41 to 52; which will increase the Lake & Wetland Management
proposal to$3,708.
On MOTION by Mr. Hubbard seconded by Mr. Arcurie
with all in favor the proposal from Lake & Wetland
Management to install carp in Lake 19 at a cost of$3,708
was approved.
3
January 4, 2018 Heritage Bay CDD
SEVENTH ORDER OF BUSINESS New Business
A. 2018 Summer Lake Bank Project Recommendations
• The Fiscal Year 2018 Lake Review and Long Range Planning was discussed.
• It was suggested to possibly have Q.E. address immediate concerns while they are
on site for other projects.
EIGHTH ORDER OF BUSINESS Manager's Report
A. Approval of the Minutes of the December 7, 2017 Audit Committee
Meeting and December 7,2017 Regular Meeting
Mr. Faircloth stated each Board member received copies of the minutes of the
December 7, 2017 Audit Committee meeting and December 7, 2017 Regular meeting
and requested any additions,corrections or deletions.
On MOTION by Mr. Arcurie seconded by Mr. Gagne with
all in favor the December 7, 2017 Audit Committee
minutes were approved.
• It was requested the December 7th Regular Meeting minutes reflect that Option
3 was estimated at a total project cost of$3.5 million.
On MOTION by Mr. Arcurie seconded by Mr. Gagne with
all in favor the December 7, 2017 regular meeting minutes
were approved as amended.
B. Acceptance of Financials
• The financials for the period ending November 30, 2017 were reviewed.
On MOTION by Mr. Magnarella seconded by Mr. Arcurie
with all in favor the November 30, 2017 financials were
accepted.
C. Engagement Letter with Grau &Associates 2017 Audit
• The Engagement Letter with Grau & Associates to perform the 2017 audit with
two one year optional extensions was presented for approval.
4
January 4, 2018 Heritage Bay CDD
On MOTION by Mr. Gagne seconded by Mr. Arcurie with
all in favor the Engagement Letter with Grau & Associates
was approved and the Chairman was authorized to execute
same.
D. Field Manager's Report
• The Field Management Report for site inspections conducted on December 5,
2017 and December 20, 2017 were reviewed; copies of which are attached for the
record.
E. Lake&Wetland Management Monthly Inspection Report
• The monthly inspection report dated December 21,2017 was reviewed.
F. Follow up Items
• Status of items were reviewed with the Board.
• The Board requested two new buoys be installed under the bridge instead of
only one.
NINTH ORDER OF BUSINESS Supervisors'Reports,Requests
and Comments
• Supervisor Magnarella indicated he is resigning effective January 20th due to the
sale of his home.
TENTH ORDER OF BUSINESS Chairman's Comment
• Mr. Hubbard commented the vacancy on the Board will be posted on the website.
• Applications will be received through January 19, 2018 and then be forwarded to
the Board for consideration at the February meeting.
ELEVENTH ORDER OF BUSINESS Audience Comments
Hearing no comments from the audience,the next item of business followed.
TWELFTH ORDER OF BUSINESS Continuation
On MOTION by Mr. Gagne seconded by Mr. Arcurie with
all in favor the meeting was continued to January 19, 2018
at 9:00 a.m. in the Heritage Bay Clubhouse.
, 'Pr 'rk, A
Edwin Hubbard
secretary/Assistant Secretary Chairman
5