Agenda 10/13/2015 Item #16E610/13/2015 16. E.6.
EXECUTIVE SUMMARY
Recommendation to award ITB 15 -6408, Annual Contract for Uniforms, to Unifirst
Corporation and authorize the Chairman to execute the attached Agreement.
OBJECTIVE: To create a strategic County -wide contract for uniform purchasing, leasing, renting and
cleaning services for various County Divisions.
CONSIDERATIONS: Various County divisions have identified the need to lease or purchase uniforms
for their staff to ensure the usage of basic safety gear (Road Maintenance, Waste Water, etc.) or to
provide a uniform appearance to the public (Code Enforcement, Parks and Recreation, etc.). Specific
items provided under this contract include work shirts, work pants, polos, shorts, high visibility shirts,
coveralls, lab coats, logoed rugs, shop towels, and much more. The divisions will have the options to
lease, launder and purchase all of these items.
An Invitation to Bid (ITB) was issued by the Purchasing Department on May, 5�' 2015. Notices of the Bid
were sent to 173 firms. A total of 22 firms downloaded the solicitation package; two firms submitted bids
by the deadline of June 1" 2015. After review and validation of the details and pricing, Staff is
recommending award to the low, qualified and responsive bidder, Unifirst Corporation.
Staff will continue to utilize the Graphic Logo Standards Manual that dictates any County Logo and
American Flag placement. Goods and services under this contract will be purchased with County
purchase orders.
FISCAL IMPACT: Funds are available in each division's approved budget(s).
GROWTH MANAGEMENT IMPACT: There are no Growth Management Impacts associated with
this action.
LEGAL CONSIDERATIONS: This item has been approved as to form and legality and requires
majority vote for approval. — CMG
RECOMMENDATION: That the Board of County Commissioners awards ITB 15 -6408, Annual
Contract for Uniforms, and authorizes the Chairman to execute the attached standard agreement after
review and approval of the County Attorney's Office.
Prepared by: Adam Northrup, Procurement Services Division, Purchasing Department
Attachments: 15 -6408 — Uniforms ITB
15 -6408 — Tabulation
15 -6408 — Agreement
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.E.16.E.6.
Item Summary: Recommendation to award ITB 15 -6408, Annual Contract for Uniforms, to
Unifirst Corporation and authorize the Chairman to execute the attached Agreement.
Meeting Date: 10/13/2015
Prepared By
Name: NorthrupAdam
Title: Procurement Specialist, Administrative Services Department
9/22/2015 11:20:50 AM
Submitted by
Title: Procurement Specialist, Administrative Services Department
Name: NorthrupAdam
9/22/2015 11:20:51 AM
Approved By
Name: pochopinpat
Title: Operations Coordinator, Administrative Services Department
Date: 9/22/2015 12:06:32 PM
Name: NorthrupAdam
Title: Procurement Specialist, Administrative Services Department
Date: 9/22/2015 1:57:04 PM
Name: HerreraSandra
Title: Manager - Procurement, Administrative Services Department
Date: 9/22/2015 2:01:38 PM
Name: JohnsonScott
Title: Manager - Procurement, Administrative Services Department
Date: 9/22/2015 2:10:09 PM
Name: MarkiewiczJoanne
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10/13/2015 16.E.6.
Title: Division Director - Procurement Services, Administrative Services Department
Date: 9/22/2015 7:05:01 PM
Name: GreeneColleen
Title: Assistant County Attorney, CAO General Services
Date: 9/25/2015 1:44:18 PM
Name: PriceLen
Title: Department Head - Administrative Svc, Administrative Services Department
Date: 9/25/2015 4:47:35 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 9/28/2015 8:34:38 AM
Name: We1lsLaura
Title: Management/Budget Analyst, Senior, Office of Management & Budget
Date: 9/28/2015 3:10:33 PM
Name: CasalanguidaNick
Title: Deputy County Manager, County Managers Office
Date: 10/2/2015 8:44:03 AM
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10/13/2015 16. E.6.
Co Ter County
�- Administrative Sen6ces Division
Procurement Services
INVITATION TO BID
Date: 5/5/2015
From: Adam Northrup
(239) 252 -6098 (Telephone)
(239) 252 -6302 (FAX)
adamnorthrup @colliergov.net (Email)
To: Prospective Vendors
Subject: Solicitation: 15 -6408 - Uniforms
As requested by the various Divisions, Collier County Board of County Commissioners
Purchasing Department has issued this ITB for the purpose of obtaining fair and
competitive responses.
Please refer to the Public Notice included in this document for the opening date and
time and any applicable pre -ITB conference.
All questions regarding this ITB must be submitted online on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net/bid. All
responses to questions will be posted on the website with electronic notification to all
prospective vendors.
We look forward to your participation in Collier County's competitive procurement
process.
1,.1� P^rattscnert5mz 6epatrnrxib 3327 Twmam! Tca3 East - Naples. Ronda 34111 -4401 •auvnr;.wluorgcv wVpwm a&ng
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Invitation to Bid
Index
PublicNotice ............................................................................................... ............................... 3
Exhibit I: Scope of Work, Specifications and Response Format ................ ............................... 4
Exhibit II: General Bid Instructions ............................................................. ............................... 9
Exhibit III: Standard Purchase Order Terms and Conditions ....................... .............................15
Exhibit IV: Additional ITB Terms and Conditions ......................................... .............................18
Attachment 1: Vendor Submittal - Vendor's Non - Response Statement ....... .............................25
Attachment 2: Vendor's Check List ............................................................. .............................26
Attachment 3: Vendor Submittal - Bid Response Form ............................... .............................27
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit .......... .............................29
Attachment 5: Vendor Submittal — Immigration Affidavit ............................... .............................30
Attachment 6: Vendor Substitute W — 9 ........................................................ .............................31
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements ... .............................32
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Cod er County
Administrative Services Division
Procurement Services
Public Notice
Sealed bid responses for Solicitation 15 -6408 - Uniforms, will be received electronically only
at the Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL
34112 until 3:00 PM, Collier County local time on May 27, 2015. Solicitation responses received
after the stated time and date will not be accepted.
Solicitation #15 -6408 - Uniforms
A non - manditory pre -bid conference will be held on May 111`', 2015, commencing promptly at
1:OOPM and held at Collier County Government, Purchasing Department, 3327 Tamiami Trail E,
Naples, FL 34112. All prospective bidders must attend this conference in order to submit a bid
response or be considered for an award.
All questions regarding this ITB must be submitted online on the Collier County Purchasing
Department Online Bidding System website: www.colliergov.net/bid. All responses to questions
will be posted on the website with electronic notification to all prospective vendors.
All solicitation responses must be made on the official ITB response form included and only
available for download from the Collier County Purchasing Department Online Bidding System
website noted herein. ITB Documents obtained from sources other than Collier County
Purchasing may not be accurate or current.
Collier County encourages vendors to utilize recycled paper on all manual bid response
submittals.
Collier County does not discriminate based on age, race, color, sex, religion, national origin,
disability or marital status.
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
BY: /s/ Joanne Markiewicz
Director, Procurement Services
Publicly posted on the Collier County Purchasing Department website:
www.colliergov.net /purchasing and in the lobby of the Purchasing Building on 5/5/2015.
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Exhibit I: Scope of Work, Specifications and Response Format
As requested by the various Collier County Divisions (hereinafter, the "Division or Department "), the
Collier County Board of County Commissioners Purchasing Division (hereinafter, "County ") has
issued this Invitation to Bid (hereinafter, "ITB ") with the intent of obtaining bids from interested and
qualified firms in accordance with the terms, conditions and specifications stated or attached. The
Vendor, at a minimum, must achieve the requirements of the Scope of Work and specifications stated.
The results of this solicitation may be used by other County departments once awarded according to
the Board of County Commissioners Purchasing Policy.
Brief Description of Purchase
The County is requesting bids for a full service uniform vendor, who provides rental, cleaning and
purchase of uniforms, towels, maps and other products. Historically, County departments have spent
approximately $218,000.00 per year.
Background
The purpose and intent of this ITB is to select qualified proposers to supply, secure firm prices and
establish a term contract for the purchase, rental and delivery of uniform garments, and other uniform
items described herein on an "as needed" basis, to various County departments located throughout
Collier County. All uniform garments provided under this contract shall be new only except as
otherwise permitted under the uniform replacement provisions specified herein.
n
Uniform and /or mat services shall be required at approximately 12 County sites on a weekly basis.
This ITB also includes miscellaneous rental items including shop towels, floor mats, etc.
Detailed Scope of Work
The Contractor, at a minimum, must achieve the requirements of the Specifications or Scope of
Work stated herein.
The contractor shall provide:
a. Rental and cleaning services for uniform clothing and mats
b. Purchase of uniform clothing and cleaning services
The contract shall include maintenance, repair, and replacement of rental product, as needed at
various service locations within Collier County. The cleaning services portion of the contract will
include clothing purchased under this contract and will also include previously owned uniform
jackets and fire resistant blue denim shirts. Uniforms that are supplied under this contract shall be
from new stock, not used, to include, initial uniform sets and replacements made during the course
of the contract period. Bid prices shall be all inclusive, including any additional state, business, or
environmental fees associated with the industry, and the cost of delivery and pickup at multiple
locations.
The number of employees supplied with uniforms under this contract will vary depending on the
needs of the various departments and delivery locations within Collier County. It is estimated that
approximately 1100 employees will use the contract with approximately 40% of the employees
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selecting the rental and cleaning option and approximately 60% in the purchase option. These
1*00N percentages are strictly estimates actual use is subject to variation.
All employees supplied with uniforms shall be accurately measured by the contractor's
representative. Uniform clothing must be measured to each employee, and the contractor shall
accept full responsibility for insuring a good fit. Copies of these records should be supplied to the
representative at the delivery location. Will supply successful proposer with specific times and
days and locations for pickup and return delivery of uniforms.
Phase -In Period: The winning contractor shall have a maximum of six -weeks from the effective
date of the contract to complete all measurements and provide all employees with new uniforms
(complete redress is required for current incumbent as well).
Constraints on the Contractor
These constraints include: Clearly identify the issue date of uniforms. Identify the normal life of
garment via on the job usage for replacement with new uniforms. Describe the pickup and
cleaning and return of uniforms process including total turn around time starting from pickup.
Contractor's Personnel Requirements
The Contractor's personnel and management to be utilized for this project shall be knowledgeable
in their areas of expertise. The County reserves the right to perform investigations as may be
deemed necessary to insure that competent persons will be utilized in the performance of the
contract. A qualified /responsive firm shall assign as many people as necessary to complete the
project on a timely basis, and each person assigned shall be available for an amount of time
adequate to meet the dates set forth in the Project Schedule. Firm shall not change Key Personnel
unless the following conditions are met: (1.) Proposed replacements have substantially the same
or better qualifications and /or experience. (2.) That the County is notified in writing as far in
advance as possible. Firm shall make commercially reasonable efforts to notify Collier County
within seven (7) days of the change upon award of contract. All Collier County Departments
utilizing this contract will be measured by the proposer for new uniforms. Proper fit is mandatory
for male and female clothing, unisex clothing must be approved by each Department Project
Manager.
Contractor's Responsibilities
It shall be understood and agreed that any and all services, materials and equipment shall comply
fully with all Local, State and Federal laws and regulations. Contractor responsibilities include the
measuring and delivery of all purchased and rented uniforms. Picking up, cleaning, mending and
returning of all rental uniforms. Uniforms will range from polo style shirts, gulf style shirts, cotton
shirts, work trousers, flight suits, EMS clothing, colored safety T shirts and vests, shorts,
windbreaker jackets etc. This is not conclusive of all items that will be purchased or rented from
the successful vendor.
County's Responsibilities
County responsibilities include identifying a contact for each department. Agreeing to location's for
soiled uniforms to be picked up cleaned and returned weekly. Will supply successful proposer
with specific times, days and locations for pickup and return delivery of uniforms.
^' Reporting Requirements
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Reports will be issued bimonthly cost, type of uniforms supplied to whom, date supplied, current
value of items, location (Department). ^
Contractor Requirements
In order to be qualified for this solicitation the contractor must have 20 years of business in the
uniform supply service, and have a minimum of 5 governmental /municipal accounts.
County's Right to Inspect
The County or its authorized Agent shall have the right to inspect the Contractor's facilities during
and after each work assignment the Contractor is performing.
Pickup and Delivery
All pickup and deliveries must be acknowledged and signed by an approved County
representative on site. Any lost/missing products that were not signed by an approved County
representative will be replaced at no charge.
Tracking System
In order to be qualified for this solicitation, the contractor must employ a tracking system for all
pickups and delivery. If a product is found to be missing for a 14 day period, because of a
breakdown in the tracking system, the Contractor will replace the product at no charge.
A complete overview of the tracking system should be submitted with your bid package,
along with examples of reports that can be provided upon request from this tracking
system.
A logbook, or other means of effective communication, between the County and Contractor shall
be maintained at each service location. County employees shall document new uniform
requirements, complaints, problems, requests, etc., which is reviewed and acknowledged on the
service day, and rectified appropriately by the Contractor.
Repairs
The Contractor is responsible for all required repairs for full services /leased uniforms that may be
detected during the cleaning and garment quality process or as requested by the County.
Uniform Maintenance
Cleaning /Laundering — All uniforms must be washed in full accordance with the State of Florida
requirements governing commercial and industrial laundries. All uniforms must be treated for
mildew prevention. All uniforms must be laundered using detergents or cleaners that leave the
garment odor free. Uniforms, which retain an offensive smell or residual odor after laundering, will
not be acceptable.
Finishing — All uniforms must be neatly pressed or finished within acceptable standards and the
best practices of the industry and delivered one set, per hanger. Uniforms shall be bound with a
twist tie or other binding material for grouping uniform by employee. All white shirts shall be
enclosed in a plastic bag for delivery.
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Repairs — The Contractor shall maintain all rental uniforms in a reasonable condition; this
includes replacement of buttons and repairing all rips. PATCHING DAMAGED AREAS WILL
NOT BE ACCEPTABLE. Damages due to work related activities, such as burn holes from
welding, heavy soiling from painting, rips or tears due to snags on work materials or equipment
will not be considered as willful abuse and will be repaired.
Disputes
If a dispute arises between the Contractor and County Staff which cannot be resolved, it shall be
escalated to the Purchasing Director or their designee to make the final decision.
Clothing Quality and Brands
All items listed on Attachment 8: Bid schedule shall be of like brand and quality. If an item is a
supplier exclusive brand, please replace it with your company's exclusive brand of like quality. All
explanations of products can be found at our current supplier's website.
(http://www.unifirst.com/shop-catalocis/uniform-rental-catalog )
Award Criteria
ITB award criteria is as follows:
• All questions on the Bid document shall be answered as to price(s), time requirements, and
required document submissions.
• Award shall be based upon the responses to all questions on the Bid Response Page(s).
• Further consideration may include but not be limited to, references, completeness of bid
response and past performances on other County bids /projects.
• Prices will be read in public exactly as input on the electronic bid response form or written on
the manually submitted Bid Response Page(s) at the time of the bid opening; however, should
an error in calculations occur whenever unit pricing and price extensions are requested, the
unit price shall prevail. Mathematical miscalculations may be corrected by the County to
reflect the proper response.
• The County's Purchasing Department reserves the right to clarify a vendor's proposal prior to
the award of the solicitation.
• It is the intent of Collier County to award to the lowest, qualified and responsive vendors) in
accordance with the following methodology:
Complete lines 1 -60 with Brand, Purchase Price, Replacement Price, Cleaning Price and
Rental Price for each item listed.
The Rental Price will be multiplied by the column titled "Multiplier ", and then totaled in line 61.
That number will be multiplied by the number 52 in line 62. Report line 62 on Attachment 3:
Bid Response Form.
The responsive bidder with the lowest line 62 total will be awarded the bid.
Collier County reserves the right to select one, or more than one suppliers, however, it is the
intent to select identify a single awardee.
The contract will be in the form of a Collier County standard contract.
Term of Contract
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The contract term, if an award(s) is /are made is intended to be for two (2) years with two (2), two
(2) year renewal options, and will commence upon board approval. ^
Prices shall remain firm for the initial term of this contract. Price adjustments are dependent upon
the consumer price index (CPI) over the past twelve (12) months, budget availability and program
manager approval.
Surcharges will not be accepted in conjunction with this contract, and such charges should be
incorporated into the pricing structure.
Projected Timetable
Event
Date
Issue Solicitation Notice
05/05/2015
Last Date for Receipt of Written Questions
05/22/2015; 3:OOPM
Non- Mandito re- solicitation meeting
5/11/2015; 1:00PM
Solicitation Deadline Date and Time
05/27/2015; 3:OOPM
Anticipated Evaluation of Submittals
Week of June 1 st
Anticipated Board of County Commissioner's Contract
Approval Date
July 2015
Vendor Required Documents
• Attachment 2: Vendor's Check List
• Attachment 3: Vendor Bid Response Form
• Attachment 4: Local Vendor Preference
• Attachment 5: Immigration Law Affidavit
• Attachment 6: Vendor Substitute W -9
• Attachment 7: Insurance and Bonding Requirement
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Exhibit II: General Bid Instructions
1. Purpose /Objective
10/13/2015 16.E.6.
As requested by the Collier County departments or divisions identified in Exhibit 1, the Collier
County Board of County Commissioners Purchasing Department (hereinafter, the County) has
issued this Invitation to Bid (hereinafter, the "ITB ", or "Bid ") with the sole purpose and intent of
obtaining bid responses from interested and qualified firms in accordance with the terms,
conditions, and specifications stated and /or attached herein /hereto. The successful vendor will
hereinafter be referred to as the "Vendor'
All bids must be submitted on the Bid form furnished by the County noted in Attachments
2, 3, 4, 5, 6, and 7 of this ITB. No bid will be considered unless the Bid form is properly
signed. Vendor is responsible to read and follow the instructions very carefully, as any
misinterpretation or failure to comply with these instructions could lead to the bid submitted as
being rejected as non - responsive.
2. Pricing
Vendors must provide unit prices using the unit of measured specified by the County. All prices
will remain firm for a period of one hundred and eighty (180) calendar days from date of bid
opening. After award by the Board of County Commissioners, prices may only be adjusted as
outlined in Exhibit I: Term of Contract.
3. Alternate Bid Pricing
In the event that alternate pricing is requested, it is an expressed requirement of the bid to provide
pricing for all alternates as listed. The omission of a response or a no -bid or lack of a submitted
price will be the basis for the rejection of the submitted bid response. All bids responses received
without pricing for all alternates as listed will be considered technically non - responsive and will not
be considered for award.
4. Equal Product
Manufacturer's name, brand name and /or model number are used in these specifications for the
purpose of establishing minimum requirements of level of quality, standards of performance and /or
design required, and is in no way intended to prohibit the bidding of other manufacturer's items of
equal or similar material. An equal or similar product may be bid, provided that the product is
found to be equal or similar in quality, standard of performance, design, etc. to the item specified.
Where an equal or similar is bid, the Bid must be accompanied with two (2) complete sets of
factory information sheets (specifications, brochures, etc.) and test results, if applicable, of unit bid
as equal or similar.
Equal product samples, if required for evaluation, and at no cost to the County, must be submitted
with Bid. Unless otherwise directed in the solicitation, the bid will not be considered unless
samples are delivered to specified address by bid due date. The County shall be sole judge of
equality or similarity, and its decision shall be final in the best interest.
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5. Discounts
Any discounts or terms must be shown on the Bid form. Such discounts, if any, may be
considered in the award of tie bids. In no instance should payment terms less than fifteen (15)
calendar days be offered.
6. Exceptions
Vendors taking exception to any part or section of these specifications shall indicate such
exceptions on a separate sheet entitled "EXCEPTIONS TO SPECIFICATIONS." Failure to
indicate any exceptions to the specifications shall be interpreted as the Vendors intent to fully
comply with the specifications as written. The County, at its sole discretion, shall determine if the
exceptions are material in nature, and if the Vendor's exceptions may be declared grounds for
rejection of bid proposal.
7. Addenda
The County reserves the right to formally amend and /or clarify the requirements of the bid
specifications where it deems necessary. Any such addendum /clarification shall be in writing and
shall be distributed electronically to all parties who received the original bid specifications rip or to
the deadline for submission of Bids. All changes to this ITB will be conveyed electronically through
a notice of addendum or questions and answers to all vendors registered under the applicable
commodity code(s) at the time when the original ITB was released, as well as those vendors who
downloaded the ITB document. Additionally, all addendums are posted on the Collier County
Purchasing Department Online Bidding System website: www.colliergov.net /bid. Before submitting
a bid response, please make sure that you have read all, understood clearly and complied
completely with any changes stated in the addenda as failure to do so may result in the rejection n
of your submittal.
8. Bid Submission
It is the County's preference to receive all bids electronically. All electronic bids shall be submitted
online via the Collier County Purchasing Department Online Bidding System:
www.colliergov.net/bid.
For paper submissions, all paper bids shall be submitted to the County Procurement Director,
Collier County Government, Purchasing Department, 3327 Tamiami Trail E, Naples, FL 34112, by
the date and time as stated in the Legal Notice. The County assumes no responsibility for bid
responses received after the due date and time, or at any office or location other than that
specified herein, whether due to mail delays, courier mistakes, mishandling, inclement weather or
any other reason. Late bid responses shall be returned unopened, and shall not be considered for
award.
Vendors must submit one (1) paper copy clearly labeled "Master," and two (2) compact disks
(CD's) with one copy of the proposal on each CD in Word, Excel or PDF. List the Solicitation
Number and Title on the outside of the box or envelope. All bids sent by courier service must
have the bid number and title on the outside of the courier packet.
Vendors who wish to receive copies of bids after the bid opening may view and download same
from the Collier County Purchasing Department Internet bid site.
9. Questions
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If the vendor should be of the opinion that the meaning of any part of the Bid Document is
/114\ doubtful, obscure or contains errors or omissions it should report such opinion to the Procurement
Strategist before the bid opening date. Direct questions related to this ITB only to the Collier
County Purchasing Department Internet website: www.colliergov.net /bid. Questions will not be
answered after the date noted on the ITB.
Vendors must clearly understand that the only official answer or position of the County will be the
one stated on the Collier County Purchasing Department Online Bidding System website. For
general questions, please call the referenced Procurement Strategist identified in the Public
Notice.
10. Protests
Any prospective vendor / proposer who desires to protest any aspect(s) or provision(s) of the
solicitation (including the form of the solicitation documents or procedures) shall file their protest
with the Procurement Director prior to the time of the bid opening strictly in accordance with the
County's then current purchasing ordinance and policies.
11. Rejection and Waiver
The County reserves the right to reject any and all bids, to waive defects in the form of bid, also to
select the bid that best meets the requirements of the County.
Vendors whose bids, past performance or current status do not reflect the capability, integrity or
reliability to fully and in good faith perform the requirements denoted may be rejected as non-
responsive. Bids that do not meet all necessary requirements of this solicitation or fail to provide
100~` all required information, documents or materials may be rejected as non - responsive.
12. Local Vendor Preference (LVP)
The County is using the Competitive Sealed Quotation methodology of source selection for this
procurement, as authorized by Ordinance Number 2013 -69 establishing and adopting the Collier
County Purchasing Ordinance.
Local business means the vendor has a current Business Tax Receipt issued by the Collier
County Tax Collector for at least one year prior to bid or proposal submission to do business
within Collier County, and that identifies the business with a permanent physical business address
located within the limits of Collier County from which the vendor's staff operates and performs
business in an area zoned for the conduct of such business. A Post Office Box or a facility that
receives mail, or a non - permanent structure such as a construction trailer, storage shed, or other
non - permanent structure shall not be used for the purpose of establishing said physical address.
In addition to the foregoing, a vendor shall not be considered a "local business" unless it
contributes to the economic development and well -being of Collier County in a verifiable and
measurable way. This may include, but not be limited to, the retention and expansion of
employment opportunities, support and increase to the County's tax base, and residency of
employees and principals of the business within Collier County. Vendors shall affirm in writing their
compliance with the foregoing at the time of submitting their bid or proposal to be eligible for
consideration as a "local business" under this section. A vendor who misrepresents the Local
Preference status of its firm in a proposal or bid submitted to the County will lose the privilege to
claim Local Preference status for a period of up to one year.
Under this solicitation, bidders desiring to receive local preference will be invited and required to
affirmatively state and provide documentation as set forth in the solicitation in support of their
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status as a local business. Any bidder who fails to submit sufficient documentation with their bid
offer shall not be granted local preference consideration for the purposes of that specific ^
contract award. Except where federal or state law, or any other funding source, mandates to the
contrary, Collier County and its agencies and instrumentalities, will give preference to local
businesses in the following manner.
Competitive bid (local price match option). Each formal competitive bid solicitation shall
clearly identify how the price order of the bids received will be evaluated and determined.
When a qualified and responsive, non -local business submits the lowest price bid, and the bid
submitted by one or more qualified and responsive local businesses is within ten percent of the
price submitted by the non -local business, then the local business with the apparent lowest bid
offer (i.e., the lowest local bidder) shall have the opportunity to submit an offer to match the
price(s), less one (1) dollar, offered by the overall lowest, qualified and responsive bidder. In
such instances, staff shall first verify if the lowest non -local bidder and the lowest local bidder
are in fact qualified and responsive bidders. Next, the Purchasing Department shall determine if
the lowest local bidder meets the requirements of Fla. Stat. Sec.287.087 (Preferences to
businesses with drug -free workplace programs). If the lowest local bidder meets the
requirements of Fla. Stat. Sec. 287.087, the Purchasing Department shall invite the lowest
local bidder to submit a matching offer, less one (1) dollar, within five (5) business days
thereafter. If the lowest local bidder submits an offer that fully matches the lowest bid, less
one (1) dollar, f r o m the lowest non -local bidder tendered previously, then award shall be made
to the local bidder. If the lowest local bidder declines or is unable to match the lowest non -local
bid price(s), then award will be made to the lowest overall qualified and responsive bidder. If the
lowest local bidder does not meet the requirement of Fla. Stat. Sec 287.087, and the lowest
non -local bidder does, award will be made to the bidder that meets the requirements of the
reference state law.
n
Bidder must complete and submit with their bid response the Affidavit for Claiming Status as a
Local Business which is included as part of this solicitation.
Failure on the part of a Bidder to submit this Affidavit with their bid response will preclude
said Bidder from being considered for local preference on this solicitation.
A Bidder who misrepresents the Local Preference status of its firm in a bid submitted to the
County will lose the privilege to claim Local Preference status for a period of up to one (1) year.
The County may, as it deems necessary, conduct discussions with responsible bidders
determined to be in contention for being selected for award for the purpose of clarification to
assure full understanding of, and responsiveness to solicitation requirements.
13. Immigration Affidavit Certification
Statutes and executive orders require employers to abide by the immigration laws of the United
States and to employ only individuals who are eligible to work in the United States.
The Employment Eligibility Verification System (E- Verify) operated by the Department of
Homeland Security (DHS) in partnership with the Social Security Administration (SSA), provides
an Internet -based means of verifying employment eligibility of workers in the United States; it is
not a substitute for any other employment eligibility verification requirements. The program will be
used for Collier County formal Invitations to Bid (ITB) and Request for Proposals (RFP) including
professional services and construction services.
Exceptions to the program:
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Commodity based procurement where no services are provided.
1*11N Where the requirement for the affidavit is waived by the Board of County
Commissioners
Vendors / Bidders are required to enroll in the E- Verify program, and provide acceptable evidence
of their enrollment, at the time of the submission of the vendor's /bidder's proposal. Acceptable
evidence consists of a copy of the properly completed E- Verify Company Profile page or a copy of
the fully executed E- Verify Memorandum of Understanding for the company. Vendors are also
required to provide the Collier County Purchasing Department an executed affidavit certifying they
shall comply with the E- Verify Program. The affidavit is attached to the solicitation documents. If
the Bidder/Vendor does not comply with providing both the acceptable E- Verify evidence
and the executed affidavit the bidder's / vendor's proposal may be deemed non - responsive.
Additionally, vendors shall require all subcontracted vendors to use the E- Verify system for all
purchases not covered under the "Exceptions to the program" clause above.
For additional information regarding the Employment Eligibility Verification System (E- Verify)
program visit the following website: http: / /www.dhs.gov /E- Verify. It shall be the vendor's
responsibility to familiarize themselves with all rules and regulations governing this program.
Vendor acknowledges, and without exception or stipulation, any firm(s) receiving an award shall
be fully responsible for complying with the provisions of the Immigration Reform and Control Act of
1986 as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended and with the provisions contained within this affidavit. Failure by the awarded firm(s) to
comply with the laws referenced herein or the provisions of this affidavit shall constitute a breach
of the award agreement and the County shall have the discretion to unilaterally terminate said
agreement immediately.
14. Lobbying
All firms are hereby placed on NOTICE that the County Commission does not wish to be lobbied
either individually or collectively about a project for which a firm has submitted a bid. Firms and
their agents are not to contact members of the County Commission for such purposes as
meetings of introduction, luncheons, dinners, etc. During the bidding process, from bid opening to
final Board approval, no firm or its agent shall contact any other employee of Collier County with
the exception of the Purchasing Department.
15. Certificate of Authority to Conduct Business in the State of Florida (Florida Statute
607.1501)
In order to be considered for award, firms must be registered with the Florida Department of State
Divisions of Corporations in accordance with the requirements of Florida Statute 607.1501 and
provide a certificate of authority (www.sunbiz.org /search.html) prior to execution of a contract. A
copy of the document may be submitted with the solicitation response and the document number
shall be identified. Firms who do not provide the certificate of authority at the time of response
shall be required to provide same within five (5) days upon notification of selection for award. If the
firm cannot provide the document within the referenced timeframe, the County reserves the right
to award to another firm.
16. General Information
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When it is deemed by the County that a bid cannot be awarded as originally intended, the County
reserves the right to award this bid through an approach which is the best interest of the County.
Alternate bids will not be considered unless authorized by the ITB. In case of identical bids tying
as low bid, the County shall ask vendors to submit certification that they have a drug -free
workplace in accordance with Section 287.087 Florida Statutes. Should all vendors provide said
certification; the County will give local vendor preference.
17. Bid Award Process
Award of contract will be made by the Board of County Commissioners in public session.
Award shall be made in a manner consistent with the County's Purchasing Policy. Award
recommendations will be posted outside the offices of the Purchasing Department as well as on
the Collier County Purchasing Department website on Wednesdays and Thursdays prior to the
County Commission meetings.
Any actual or prospective respondent who desires to formally protest the recommended contract
award must file a notice of intent to protest with the Procurement Director within two (2) calendar
days (excluding weekends and County holidays) of the date that the recommended award is
posted. Upon filing of said notice, the protesting party will have five (5) days to file a formal
protest and will be given instructions as to the form and content requirements of the formal protest.
A copy of the "Protest Policy" is available at the office of the Procurement Director.
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1_�
Exhibit III: Standard Purchase Order Terms and Conditions
Offer
This offer is subject to cancellation by the
COUNTY without notice if not accepted by
VENDOR within fourteen (14) days of issuance.
Acceptance and Confirmation
This Purchase Order (including all documents
attached to or referenced therein) constitutes
the entire agreement between the parties, unless
otherwise specifically noted by the COUNTY on
the face of this Purchase Order. Each delivery of
goods and /or services received by the COUNTY
from VENDOR shall be deemed to be upon the
terms and conditions contained in this Purchase
Order.
No additional terms may be added and Purchase
Order may not be changed except by written
instrument executed by the COUNTY. VENDOR
is deemed to be on notice that the COUNTY
objects to any additional or different terms and
conditions contained in any acknowledgment,
invoice or other communication from VENDOR,
notwithstanding the COUNTY'S acceptance or
payment for any delivery of goods and /or
services, or any similar act by VENDOR.
Inspection
All goods and /or services delivered hereunder
shall be received subject to the COUNTY'S
inspection and approval and payment therefore
shall not constitute acceptance. All payments are
subject to adjustment for shortage or rejection.
All defective or nonconforming goods will be
returned pursuant to VENDOR'S instruction at
VENDOR'S expense.
To the extent that a purchase order requires a
series of performances by VENDOR, the
COUNTY prospectively reserves the right to
cancel the entire remainder of the Purchase
Order if goods and /or services provided early in
the term of the Purchase Order are
non - conforming or otherwise rejected by the
COUNTY.
4. Shipping and Invoices
a) All goods are FOB destination and must be
suitably packed and prepared to secure the
lowest transportation rates and to comply
with all carrier regulations. Risk of loss of
any goods sold hereunder shall transfer to
the COUNTY at the time and place of
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delivery; provided that risk of loss prior to
actual receipt of the goods by the COUNTY
nonetheless remain with VENDOR.
b) No charges will be paid by the COUNTY for
packing, crating or cartage unless otherwise
specifically stated in this Purchase Order.
Unless otherwise provided in Purchase
Order, no invoices shall be issued nor
payments made prior to delivery. Unless
freight and other charges are itemized, any
discount will be taken on the full amount of
invoice.
c) All shipments of goods scheduled on the
same day via the same route must be
consolidated. Each shipping container must
be consecutively numbered and marked to
show this Purchase Order number. The
container and Purchase Order numbers must
be indicated on bill of lading. Packing slips
must show Purchase Order number and
must be included on each package of less
than container load (LCL) shipments and /or
with each car load of equipment. The
COUNTY reserves the right to refuse or
return any shipment or equipment at
VENDOR'S expense that is not marked with
Purchase Order numbers. VENDOR agrees
to declare to the carrier the value of any
shipment made under this Purchase Order
and the full invoice value of such shipment.
d) All invoices must contain the Purchase Order
number and any other specific information as
identified on the Purchase Order. Discounts
of prompt payment will be computed from the
date of receipt of goods or from date of
receipt of invoices, whichever is later.
Payment will be made upon receipt of a
proper invoice and in compliance with
Chapter 218, Fla. Stats., otherwise known as
the "Local Government Prompt Payment
Act," and, pursuant to the Board of County
Commissioners Purchasing Policy.
Time Is Of the Essence
Time for delivery of goods or performance of
services under this Purchase Order is of the
essence. Failure of VENDOR to meet delivery
schedules or deliver within a reasonable time, as
interpreted by the COUNTY in its sole judgment,
shall entitle the COUNTY to seek all remedies
available to it at law or in equity. VENDOR
agrees to reimburse the COUNTY for any
expenses incurred in enforcing its rights.
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VENDOR further agrees that undiscovered
delivery of nonconforming goods and /or services
is not a waiver of the COUNTY'S right to insist
upon further compliance with all specifications.
Changes
The COUNTY may at any time and by written
notice make changes to drawings and
specifications, shipping instructions, quantities
and delivery schedules within the general scope
of this Purchase Order. Should any such change
increase or decrease the cost of, or the time
required for performance of the Purchase Order,
an equitable adjustment in the price and /or
delivery schedule will be negotiated by the
COUNTY and VENDOR. Notwithstanding the
foregoing, VENDOR has an affirmative obligation
to give notice if the changes will decrease costs.
Any claims for adjustment by VENDOR must be
made within thirty (30) days from the date the
change is ordered or within such additional
period of time as may be agreed upon by the
parties.
Warranties
VENDOR expressly warrants that the goods
and /or services covered by this Purchase Order
will conform to the specifications, drawings,
samples or other descriptions furnished or
specified by the COUNTY, and will be of
satisfactory material and quality production, free
from defects and sufficient for the purpose
intended. Goods shall be delivered free from any
security interest or other lien, encumbrance or
claim of any third party. These warranties shall
survive inspection, acceptance, passage of title
and payment by the COUNTY.
Statutory Conformity
Goods and services provided pursuant to this
Purchase Order, and their production and
transportation shall conform to all applicable
laws, including but not limited to the Occupational
Health and Safety Act, the Federal
Transportation Act and the Fair Labor Standards
Act, as well as any law or regulation noted on the
face of the Purchase Order.
Advertising
No VENDOR providing goods and services to the
COUNTY shall advertise the fact that it has
contracted with the COUNTY for goods and /or
services, or appropriate or make use of the
COUNTY'S name or other identifying marks or
property without the prior written consent of the
COUNTY'S Purchasing Department.
10. Indemnification
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VENDOR shall indemnify and hold harmless the
COUNTY from any and all claims, including
claims of negligence, costs and expenses,
including but not limited to attorneys' fees, arising
from, caused by or related to the injury or death
of any person (including but not limited to
employees and agents of VENDOR in the
performance of their duties or otherwise), or
damage to property (including property of the
COUNTY or other persons), which arise out of or
are incident to the goods and /or services to be
provided hereunder.
11. Warranty of Non - Infringement
VENDOR represents and warrants that all goods
sold or services performed under this Purchase
Order are: a) in compliance with applicable laws;
b) do not infringe any patent, trademark,
copyright or trade secret; and c) do not constitute
unfair competition.
VENDOR shall indemnify and hold harmless the
COUNTY from and against any and all claims,
including claims of negligence, costs and
expense, including but not limited to attorneys'
fees, which arise from any claim, suit or
proceeding alleging that the COUNTY'S use of
the goods and /or services provided under this
Purchase Order are inconsistent with VENDOR'S
representations and warranties in section 11 (a).
If any claim which arises from VENDOR'S breach
of section 11 (a) has occurred, or is likely to
occur, VENDOR may, at the COUNTY'S option,
procure for the COUNTY the right to continue
using the goods or services, or replace or modify
the goods or services so that they become
non - infringing, (without any material degradation
in performance, quality, functionality or additional
cost to the COUNTY).
12. Insurance Requirements
The VENDOR, at its sole expense, shall provide
commercial insurance of such type and with such
terms and limits as may be reasonably
associated with the Purchase Order. Providing
and maintaining adequate insurance coverage is
a material obligation of the VENDOR. All
insurance policies shall be executed through
insurers authorized or eligible to write policies in
the State of Florida.
13. Compliance with Laws
In fulfilling the terms of this Purchase Order,
VENDOR agrees that it will comply with all
federal, state, and local laws, rules, codes, and
ordinances that are applicable to the conduct of
its business. By way of non - exhaustive example,
this shall include the American with Disabilities
Act and all prohibitions against discrimination on
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the basis of race, religion, sex creed, national
conditions of this Purchase Order, provided that
origin, handicap, marital status, or veterans'
COUNTY has provided VENDOR with notice of
status. Further, VENDOR acknowledges and
such breach and VENDOR has failed to cure
without exception or stipulation shall be fully
within 10 days of receipt of such notice.
responsible for complying with the provisions of
the Immigration Reform and Control Act of 1986
19. General
as located at 8 U.S.C. 1324, et seq. and
a) This Purchase Order shall be governed by
regulations relating thereto, as either may be
the laws of the State of Florida. The venue
amended. Failure by the awarded firm(s) to
for any action brought to specifically enforce
comply with the laws referenced herein shall
any of the terms and conditions of this
constitute a breach of the award agreement and
Purchase Order shall be the Twentieth
the County shall have the discretion to
Judicial Circuit in and for Collier County,
unilaterally terminate said agreement
Florida
immediately. Any breach of this provision may
b) Failure of the COUNTY to act immediately in
be regarded by the COUNTY as a material and
response to a breach of this Purchase Order
substantial breach of the contract arising from
by VENDOR shall not constitute a waiver of
this Purchase Order.
breach. Waiver of the COUNTY by any
default by VENDOR hereunder shall not be
14. Force Majeure
deemed a waiver of any subsequent default
Neither the COUNTY nor VENDOR shall be
by VENDOR.
responsible for any delay or failure in
c) All notices under this Purchase Order shall
performance resulting from any cause beyond
be sent to the respective addresses on the
their control, including, but without limitation to
face page by certified mail, return receipt
war, strikes, civil disturbances and acts of nature.
requested, by overnight courier service, or by
When VENDOR has knowledge of any actual or
personal delivery and will be deemed
potential force majeure or other conditions which
effective upon receipt. Postage, delivery and
will delay or threatens to delay timely
other charges shall be paid by the sender. A
performance of this Purchase Order, VENDOR
party may change its address for notice by
shall immediately give notice thereof, including all
written notice complying with the
relevant information with respects to what steps
requirements of this section.
VENDOR is taking to complete delivery of the
d) The Vendor agrees to reimbursement of any
goods and /or services to the COUNTY.
travel expenses that may be associated with
this Purchase Order in accordance with
15. Assignment
Florida Statute Chapter 112.061, Per Diem
VENDOR may not assign this Purchase Order,
and Travel Expenses for Public Officers,
nor any money due or to become due without the
employees and authorized persons.
prior written consent of the COUNTY. Any
e) In the event of any conflict between or
assignment made without such consent shall be
among the terms of any Contract Documents
deemed void.
related to this Purchase Order, the terms of
the Contract Documents shall take
16. Taxes
precedence over the terms of the Purchase
Goods and services procured subject to this
Order. To the extent any terms and /or
Purchase Order are exempt from Florida sales
conditions of this Purchase Order duplicate
and use tax on real property, transient rental
or overlap the Terms and Conditions of the
property rented, tangible personal purchased or
Contract Documents, the provisions of the
rented, or services purchased (Florida Statutes,
Terms and /or Conditions that are most
Chapter 212), and from federal excise tax.
favorable to the County and /or provide the
greatest protection to the County shall
17. Annual Appropriations
govern.
The COUNTY'S performance and obligation to
pay under this Purchase Order shall be
contingent upon an annual appropriation of
funds.
18. Termination
This Purchase Order may be terminated at any
time by the COUNTY upon 30 days prior written
notice to the VENDOR. This Purchase Order
may be terminated immediately by the COUNTY
for breach by VENDOR of the terms and
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Exhibit IV: Additional ITB Terms and Conditions
1. Additional Items and /or Services
During the contract term, Collier County reserves the right to add related items and /or services
upon negotiation of a satisfactory price by the Project Manager and Vendor.
2. Conflict of Interest
Vendor shall provide a list of any businesses and /or organizations to which the firm has any
affiliation or obligations within the past five (5) years; whether paid or donated, which could be
construed by the County as a conflict of interest. Disclosure of any potential or actual conflict of
interest is subject to County staff review and does not in and of itself disqualify a firm from
consideration. These disclosures are intended to identify and or preclude conflict of interest
situations during contract selection and execution.
3. Vendor Performance Evaluation
Collier County has implemented a Vendor Performance Evaluation System for all contracts
awarded in excess of $25,000. To this end, vendors will be evaluated on their performance upon
completion /termination of agreement.
5. Use of Subcontractors
Bidders on any service related project, including construction, must be qualified and directly
responsible for 20% or more of the solicitation amount for said work.
6. Deductions for Non - Performance
The County reserves the right to deduct a portion of any invoice for goods not delivered, or
services not performed in accordance with requirements, including required timeframe. The
County may also deduct, or chargeback the Vendor the costs necessary to correct the deficiencies
directly related to the Vendor's non - performance.
7. Offer Extended to Other Governmental Entities
Collier County encourages and agrees to the successful vendor extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the discretion of
the successful vendor.
8. Environmental Health and Safety
All Vendors and Sub vendors performing service for Collier County are required and shall comply
with all Occupational Safety and Health Administration (OSHA), State and County Safety and
Occupational Health Standards and any other applicable rules and regulations. Vendors and Sub
vendors shall be responsible for the safety of their employees and any unsafe acts or conditions
that may cause injury or damage to any persons or property within and around the work site. All
firewall penetrations must be protected in order to meet Fire Codes.
Collier County Government has authorized OSHA representatives to enter any Collier County
facility, property and /or right -of -way for the purpose of inspection of any Vendor's work operations.
This provision is non - negotiable by any department and /or Vendor.
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All new electrical installations shall incorporate NFPA 70E Short Circuit Protective Device
Coordination and Arc Flash Studies where relevant as determined by the engineer.
All electrical installations shall be labeled with appropriate NFPA 70E arch flash boundary and
PPE Protective labels.
9. Florida Wood Products
The Vendor /Contractor agrees to comply with Florida Statute 255.20 to provide lumber, timber and
other forest products produced and manufactured in the State of Florida as long as the price,
fitness and quality are equal.
10. Public Records Compliance
The Vendor /Contractor agrees to comply with the Florida Public Records Law Chapter 119
(including specifically those contractual requirements at F.S. § 119.0701(2) (a) -(d) and (3)),
ordinances, codes, rules, regulations and requirements of any governmental agencies.
11. Standards of Conduct
The Vendor shall employ people to work on County projects who are neat, clean, well - groomed
and courteous. Subject to the American with Disabilities Act, Vendor shall supply competent
employees who are physically capable of performing their employment duties. The County may
require the Vendor to remove an employee it deems careless, incompetent, insubordinate or
otherwise objectionable and whose continued employment on Collier County projects is not in the
best interest of the County.
12. Licenses
The Vendor is required to possess the correct professional and other licenses, and any other
authorizations necessary to perform the required work pursuant to all applicable Federal, State
and Local Law, Statute, Ordinances, and rules and regulations of any kind. Additionally, copies
of all the required licenses must be submitted with the bid response indicating that the
entity bidding, as well as the team assigned to the County account, is properly licensed to
perform the activities or work included in the ITB documents. Failure on the part of any
vendor to supply this documentation with their bid response may be grounds for deeming
vendor non - responsive. A Vendor with an office within Collier County is recluired to have an
occupational license.
All State Certified contractors who may need to pull Collier County permits or call in inspections
must complete a Collier County Contractor License registration form and submit the required fee.
After registering the license /registration will need to be renewed thereafter to remain "active" in
Collier County.
Questions regarding professional licenses should be directed to Contractor Licensing, Community
Development and Environmental Services at (239) 252 -2431, 252 -2432 or 252 -2909. Questions
regarding required Business Tax Receipt (formerly known as Occupational Licenses) should be
directed to the Tax Collector's Office at (239) 252 -2477.
13. Protection of Property
The Vendor shall ensure that the service is performed in such manner as to not damage any
property. In the event damage occurs to any property as a direct result of the Vendor or their Sub
vendor in the performance of the required service, the Vendor shall repair /replace, to the County's
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satisfaction, damaged property at no additional cost to the County. If the damage caused by the
Vendor or their Sub vendor has to be repaired /replaced by the County, the cost of such work will
be deducted from the monies due the Vendor.
The County's project manager, shall coordinate with the Vendor / Contractor the return of any
surplus assets, including materials, supplies, and equipment associated with the scope or work.
14. Prohibition of Gifts to County Employees
No organization or individual shall offer or give, either directly or indirectly, any favor, gift, loan,
fee, service or other item of value to any County employee, as set forth in Chapter 112, Part III,
Florida Statutes, the current Collier County Ethics Ordinance and County Administrative
Procedure 5311. Violation of this provision may result in one or more of the following
consequences: a. Prohibition by the individual, firm, and /or any employee of the firm from contact
with County staff for a specified period of time; b. Prohibition by the individual and /or firm from
doing business with the County for a specified period of time, including but not limited to:
submitting bids, RFP, and /or quotes; and, c. immediate termination of any contract held by the
individual and /or firm for cause.
15. Invoice and Payments
Payments are made in accordance with the Local Government Prompt Payment Act, Chapter 218,
Florida Statutes. Vendor's invoices must include:
• Purchase Order Number
• Description and quantities of the goods or services provided per instructions on the County's
purchase order or contract.
Invoices shall be sent to: 11011-1
Board of County Commissioners
Clerk's Finance Department
ATTN: Accounts Payable
3299 Tamiami Trail E Ste 700
Naples FL 34112
Or emailed to: bccapclerk(cDcollierclerk.com.
Collier County, in its sole discretion, will determine the method of payment for goods and /or
services as part of this agreement.
Payment methods include:
• Traditional — payment by check, wire transfer or other cash equivalent.
• Standard — payment by purchasing card. Collier County's Purchasing Card Program is
supported by standard bank credit suppliers (i.e. VISA and MasterCard), and as such, is cognizant
of the Rules for VISA Merchants and MasterCard Merchant Rules.
The County may not accept any additional surcharges (credit card transaction fees) as a result of
using the County's credit card for transactions relating to this solicitation. The County will
entertain bids clearly stating pricing for standard payment methods. An additional separate
discounted price for traditional payments may be provided at the initial bid submittal if it is clearly
marked as an "Additional Cash Discount."
Upon execution of the Contract and completion of each month's work, payment requests may be
submitted to the Project Manager on a monthly basis by the Contractor for services rendered for
that prior month. Services beyond sixty (60) days from current monthly invoice will not be
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considered for payment without prior approval from the Project manager. All invoices should be
submitted within the fiscal year the work was performed. (County's fiscal year is October 1 -
September 30.) Invoices submitted after the close of the fiscal year will not be accepted (or
processed for payment) unless specifically authorized by the Project Manager.
Payments will be made for articles and /or services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6) months after
completion of contract. Any untimely submission of invoices beyond the specified deadline period
is subject to non - payment under the legal doctrine of "laches" as untimely submitted. Time shall be
deemed of the essence with respect to the timely submission of invoices under this agreement.
In instances where the successful contractor may owe debts (including, but not limited to taxes or
other fees) to Collier County and the contractor has not satisfied nor made arrangement to satisfy
these debts, the County reserves the right to off -set the amount owed to the County by applying
the amount owed to the vendor or contractor for services performed of for materials delivered in
association with a contract.
Invoices shall not reflect sales tax. After review and approval, the invoice will be transmitted to the
Finance Division for payment. Payment will be made upon receipt of proper invoice and in
compliance with Chapter 218 Florida Statutes, otherwise known as the "Local Government Prompt
Payment Act." Collier County reserves the right to withhold and /or reduce an appropriate amount
of any payment for work not performed or for unsatisfactory performance of Contractual
requirements.
16. Survivability
Bids (ITBs /RFPs): The Consultant /Contractor/Vendor agrees that any Work Order /Purchase
11—N Order that extends beyond the expiration date of Solicitation 15 -6408 resultant of this solicitation
will survive and remain subject to the terms and conditions of that Agreement until the completion
or termination of any Work Order /Purchase Order.
17. Insurance Requirements
The Vendor shall at its own expense, carry and maintain insurance coverage from responsible
companies duly authorized to do business in the State of Florida as set forth in Insurance and
Bonding Requirements Attachment of this solicitation. The Vendor shall procure and maintain
property insurance upon the entire project, if required, to the full insurable value of the scope of
work.
The County and the Vendor waive against each other and the County's separate Vendors,
Contractors, Design Consultant, Subcontractors agents and employees of each and all of them, all
damages covered by property insurance provided herein, except such rights as they may have to
the proceeds of such insurance. The Vendor and County shall, where appropriate, require similar
waivers of subrogation from the County's separate Vendors, Design Consultants and
Subcontractors and shall require each of them to include similar waivers in their contracts.
Collier County shall be responsible for purchasing and maintaining, its own liability insurance.
Certificates issued as a result of the award of this solicitation must identify "For any and all work
performed on behalf of Collier County."
The General Liability Policy provided by Vendor to meet the requirements of this solicitation shall
name Collier County, Florida, as an additional insured as to the operations of Vendor under this
solicitation and shall contain a severability of interests provisions.
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Collier County Board of County Commissioners shall be named as the Certificate Holder. The
"Certificate Holder" should read as follows:
Collier County
Board of County Commissioners
Naples, Florida
The amounts and types of insurance coverage shall conform to the minimum requirements set
forth in the Insurance and Bonding Requirements Attachment, with the use of Insurance Services
Office (ISO) forms and endorsements or their equivalents. If Vendor has any self- insured
retentions or deductibles under any of the below listed minimum required coverage, Vendor must
identify on the Certificate of Insurance the nature and amount of such self- insured retentions or
deductibles and provide satisfactory evidence of financial responsibility for such obligations. All
self- insured retentions or deductibles will be Vendor's sole responsibility.
Coverage(s) shall be maintained without interruption from the date of commencement of the Work
until the date of completion and acceptance of the scope of work by the County or as specified in
this solicitation, whichever is longer.
The Vendor and /or its insurance carrier shall provide 30 days written notice to the County of policy
cancellation or non - renewal on the part of the insurance carrier or the Vendor. The Vendor shall
also notify the County, in a like manner, within twenty -four (24) hours after receipt, of any notices
of expiration, cancellation, non - renewal or material change in coverage or limits received by
Vendor from its insurer and nothing contained herein shall relieve Vendor of this requirement to
provide notice. In the event of a reduction in the aggregate limit of any policy to be provided by
Vendor hereunder, Vendor shall immediately take steps to have the aggregate limit reinstated to
the full extent permitted under such policy.
Should at any time the Vendor not maintain the insurance coverage(s) required herein, the
County may terminate the Agreement or at its sole discretion shall be authorized to purchase
such coverage(s) and charge the Vendor for such coverage(s) purchased. If Vendor fails to
reimburse the County for such costs within thirty (30) days after demand, the County has the right
to offset these costs from any amount due Vendor under this Agreement or any other agreement
between the County and Vendor. The County shall be under no obligation to purchase such
insurance, nor shall it be responsible for the coverage(s) purchased or the insurance company or
companies used. The decision of the County to purchase such insurance coverage(s) shall in no
way be construed to be a waiver of any of its rights under the Contract Documents.
If the initial or any subsequently issued Certificate of Insurance expires prior to the completion of
the scope of work, the Vendor shall furnish to the County renewal or replacement Certificate(s) of
Insurance not later than ten (10) calendar days after the expiration date on the certificate. Failure
of the Vendor to provide the County with such renewal certificate(s) shall be considered
justification for the County to terminate any and all contracts.
15. Security and Background Checks
If required, Vendor / Contractor / Proposer shall be responsible for the costs of providing
background checks by the Collier County Facilities Management Department, and drug testing for
all employees that shall provide services to the County under this Agreement. This may include,
but not be limited to, checking federal, state and local law enforcement records, including a state
and FBI fingerprint check, credit reports, education, residence and employment verifications and
other related records. Contractor shall be required to maintain records on each employee and
make them available to the County for at least four (4) years.
16. Maintenance of Traffic Policy
#15 -6408 22
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For all projects that are conducted within a Collier County Right -of -Way, the Vendor shall provide
n, and erect Traffic Control Devices as prescribed in the current edition of the Manual On Uniform
Traffic Control Devices (MUTCD), where applicable on local roadways and as prescribed in the
Florida Department of Transportation's Design Standards (DS) on state roadways. These projects
shall also comply with Collier County's Maintenance of Traffic Policy, #5807, incorporated herein
by reference. Copies are available through the Risk Management and /or Purchasing Departments
and are available on -line at colliergov.net/purchasing.
The Vendor will be responsible for obtaining copies of all required manuals, MUTCD, FDOT
Roadway & Traffic Design Standards Indexes, or other related documents, so to become familiar
with their requirements. Strict adherence to the requirements of the Maintenance of Traffic
( "MOT ") policy will be enforced under this Contract.
All costs associated with the Maintenance of Traffic shall be included on the line item on the bid
page. If MOT is required, MOT is to be provided within ten (10) days of receipt of Notice of
Award.
17. Debris
Vendor shall be responsible for the removal and disposal of all debris from the site and the
cleaning of the affected areas. Vendor shall keep the premises free of debris and unusable
materials resulting from their work and as work progresses; or upon the request of the County's
representative, shall remove and dispose such debris and materials from the property. The
Vendor shall leave all affected areas as they were prior to beginning work.
18. Direct Material Purchase
The County reserves the right to require Vendor to assign some or all of its agreements with
material suppliers directly to the County. Any such goods and /or materials purchased by the
County pursuant to such an assignment of a material supply agreement shall be referred to as
"County Furnished Materials" and the responsibilities of both the County and the Vendor relating
to said materials shall be governed by the terms and conditions of this solicitation.
Additionally, the County at its sole option may choose to purchase some or all of the goods and /or
materials from other suppliers. In either instance the County may require the following information
from the Vendor:
• Required quantities of material.
• Specifications relating to goods and /or materials required for job including brand and /or model
number or type if applicable
• Pricing and availability of goods and /or materials provided under Vendor's agreements with
material suppliers
19. Grant Compliance
The purchase of any goods and /or services that are funded through Federal Grant Appropriations,
the State of Florida, or any other public or private foundations shall be subject to the compliance
and reporting requirements of the granting agency.
20. Equipment
Vendor shall have available and in good working condition, the necessary equipment to perform
the required service. If required, the Vendor shall supply a list of equipment and an hourly rate for
each. Hourly rates will commence once equipment arrives at the service site.
#15 -6408 23
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In the event that additional specialized and /or heavy equipment (backhoe, crane, mudhog, etc.) is
needed, the Project Manager must be notified in advance for approval. The reimbursement of
additional equipment expense shall be at cost and will commence once equipment arrives at the
service site. The County reserves the right to request and obtain documentation of the Vendor's
cost, and to withhold payments until documentation is provided.
The scope of these specifications is to ensure the delivery of a complete unit ready for operation.
Omission of any essential detail from these specifications does not relieve the Vendor from
furnishing a complete unit.
All equipment must be new and of current manufacture in production at the time of ITB opening,
and carry standard warranties. At the time of delivery, at least two (2) complete shop repair
manuals and parts lists must be furnished with each type of equipment. Vendor must service all
equipment prior to delivery and /or acceptance by the County.
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Ca 'rer County
Administrative Services Division
Procurement Services
Attachment 1: Vendor Submittal - Vendor's Non - Response Statement
The sole intent of the Collier County Purchasing Department is to issue solicitations that are clear,
concise and openly competitive. Therefore, we are interested in ascertaining reasons why prospective
Vendors did not wish to respond to this ITB. If your firm is not responding to this ITB, please indicate
the reason(s) by checking any appropriate item(s) listed below and return this form via email or fax to
the Procurement Strategist listed on the first page or mail to: Collier County Purchasing Department,
3327 Tamiami Trail East, Naples, Florida 34112.
We are not responding to this ITB for the following reason(s):
Solicitation: 15 -6408 - Uniforms
❑ Services requested not available through our company.
❑ Our firm could not meet specifications /scope of work.
❑ Specifications /scope of work not clearly understood (too vague, rigid, etc.)
❑ Project is too small.
❑ Insufficient time allowed for preparation of response.
❑ Incorrect address used. Please correct mailing address:
❑ Other reason(s):
Firm's Complete Legal Name
Address
City, State, Zip
Telephone Number
FAX Number
Signature / Title
Type Name of Signature Date:
#15 -6408
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25
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Co Ter .c-County
Administrative Services Division
Procurement Services
Attachment 2: Vendor's Check List
IMPORTANT: THIS SHEET MUST BE SIGNED BY VENDOR. Please read carefully, sign in the
spaces indicated and return with bid.
Vendor should check off each of the following items as the necessary action is completed:
1. The Bid has been signed.
2. The Bid prices offered have been reviewed.
3. The price extensions and totals have been checked.
4. The payment terms have been indicated.
5. Any required drawings, descriptive literature, etc. have been included.
6. Any delivery information required is included.
7. If required, the amount of bid bond has been checked, and the bid bond or cashiers check has
been included.
8. Addendum have been signed and included, if applicable.
9. Affidavit for Claiming Status as a Local Business, if applicable.
10. Immigration Affidavit and company's E- Verify profile page or memorandum of understanding.
11. Copies of licenses, equipment lists, subcontractors or any other information as noted in this
ITB.
12. Implementation Plan
13. Repair policy and price schedule. ,..�
14. Explanation tracking system and full policy.
15. The mailing envelope must be addressed to:
Procurement Director
Collier County Government
Purchasing Department
3327 Tamiami Trail E
Naples FL 34112
The mailing envelope must be sealed and marked with:
• Solicitation: 15 -6408 - Uniforms
• Opening Date: 05/27/2015; 3:OOPM
16. The bid will be mailed or delivered in time to be received no later than the specified opening date
and time. (Otherwise bid cannot be considered.)
17. If submitting a manual bid, include any addenda (initialed and dated noting understanding and
receipt). If submitting bid electronically, bidder will need to download all related documents on
www.colliergov.net /bid. The system will date and time stamp when the addendum files were
downloaded
ALL COURIER DELIVERED BIDS MUST HAVE THE BID NUMBER AND TITLE ON THE OUTSIDE
OF THE COURIER PACKET.
Company Name
Signature & Title
Date
#15 -6408 26
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Co ler County
Administrative Services Division
Procurement Services
Attachment 3: Vendor Submittal - Bid Response Form
FROM:
Board of County Commissioners
Collier County Government Center
Naples, Florida 34112
RE: Solicitation: 15 -6408 - Uniforms
Dear Commissioners:
10/13/2015 16.E.6.
The undersigned, as Vendor, hereby declares that the specifications have been fully examined and
the Vendor is fully informed in regard to all conditions pertaining to the work to be performed for as
per the scope of work. The Vendor further declares that the only persons, company or parties
interested in this Bid or the Contract to be entered into as principals are named herein; that this Bid is
made without connection with any other person, company or companies submitting a Bid; and it is all
respects fair and in good faith, without collusion or fraud.
n The Vendor proposes and agrees if this Bid is accepted, to contract, either by a County issued
purchase order or formal contract, to comply with the requirements in full in accordance with the
terms, conditions and specifications denoted herein, according to the following unit prices:
Item #
Description
I Total
62
BID TOTAL
1 $
Any discounts or terms must be shown on the Bid Response Form. Such discounts, if any, will be
considered and computed in the tabulation of the bids. In no instance should terms for less than
fifteen (15) days payment be offered.
Prompt Payment Terms: % Days; Net _ Days
® Bid Response Form is electronic. Please input your prices online.
Note: If you choose to bid manually, please submit an ORIGINAL and ONE COPY of your bid
response pages. The undersigned do agree that should this Bid be accepted, to execute a formal
contract, if required, and present the formal contract to the County Procurement Director for approval
within fifteen (15) days after being notified of an award.
#15 -6408 27
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10/13/2015 16. E.6.
IN WITNESS WHEREOF, WE have hereunto subscribed our names on this day of
,20 in the County of , in the State of
Firm's Complete Legal Name
Address
City, State, Zip
Florida Certificate of Authority
Document Number
Federal Tax Identification
Number
CCR # or CAGE Code
Telephone Number
FAX Number
Signature / Title
Type Name of Signature
Date
********************************************************************* * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
Additional Contact Information
Send Payments To: (REQUIRED ONLY if different from above)
Firm's Complete Legal Name
Address
City, State, Zip
Contact Name
Telephone Number
FAX Number
Email Address
#15 -6408 28
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Co L r County
Administrative SenAceS Division
Procurement Services
Attachment 4: Vendor Submittal — Local Vendor Preference Affidavit
Solicitation: 15 -6408 - Uniforms (Check Appropriate Boxes Below)
State of Florida (Select County if Vendor is described as a Local Business
❑ Collier County
❑ Lee County
Vendor affirms that it is a local business as defined by the Purchasing Policy of the Collier County Board of
County Commissioners and the Regulations Thereto. As defined in Section XI of the Collier County Purchasing
Policy:
Local business means the vendor has a current Business Tax Receipt issued by the Collier County Tax
Collector for at least one year prior to bid or proposal submission to do business within Collier County, and
that identifies the business with a permanent physical business address located within the limits of Collier
County from which the vendor's staff operates and performs business in an area zoned for the conduct of
such business. A Post Office Box or a facility that receives mail, or a non - permanent structure such as a
construction trailer, storage shed, or other non - permanent structure shall not be used for the purpose of
establishing said physical address. In addition to the foregoing, a vendor shall not be considered a "local
business" unless it contributes to the economic development and well -being of Collier County in a verifiable
and measurable way. This may include, but not be limited to, the retention and expansion of employment
opportunities, support and increase to the County's tax base, and residency of employees and principals of
the business within Collier County. Vendors shall affirm in writing their compliance with the foregoing at the
time of submitting their bid or proposal to be eligible for consideration as a "local business" under this
section. A vendor who misrepresents the Local Preference status of its firm in a proposal or bid submitted to
the County will lose the privilege to claim Local Preference status for a period of up to one year under this
section.
Vendor must complete the following information:
Year Business Established in ❑Collier County or ❑ Lee County:
Number of Employees (Including Owner(s) or Corporate Officers):
Number of Employees Living in ❑ Collier County or ❑ Lee (Including Owner(s) or Corporate Officers):
If requested by the County, vendor will be required to provide documentation substantiating the information
given in this affidavit. Failure to do so will result in vendor's submission being deemed not applicable.
Vendor Name:
Address in Collier or Lee County:
Signature:
STATE OF FLORIDA
❑ COLLIER COUNTY ❑ LEE COUNTY
Date:
Title:
Sworn to and Subscribed Before Me, a Notary Public, for the above State and County, on this Day
of 120
Notary Public
My Commission Expires:
(AFFIX OFFICIAL SEAL)
#15 -6408 29
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o per County
Administrative Services Division
Procurement Services
Attachment 5: Vendor Submittal — Immigration Affidavit
Solicitation: 15 -6408 - Uniforms
This Affidavit is required and should be signed, notarized by an authorized principal of the firm and submitted with formal
Invitations to Bid (ITB's) and Request for Proposals (RFP) submittals. Further, Vendors / Bidders are required to enroll
in the E- Verify program, and provide acceptable evidence of their enrollment, at the time of the submission of the
vendor's /bidder's proposal. Acceptable evidence consists of a copy of the properly completed E- Verify Company
Profile page or a copy of the fully executed E- Verify Memorandum of Understanding for the company. Failure to
include this Affidavit and acceptable evidence of enrollment in the E- Verify program, may deem the Vendor/
Bidder's proposal as non - responsive.
Collier County will not intentionally award County contracts to any vendor who knowingly employs unauthorized alien
workers, constituting a violation of the employment provision contained in 8 U.S.C. Section 1324 a(e) Section 274A(e) of
the Immigration and Nationality Act ( "INA ").
Collier County may consider the employment by any vendor of unauthorized aliens a violation of Section 274A (e) of the
INA. Such Violation by the recipient of the Employment Provisions contained in Section 274A (e) of the INA shall be
grounds for unilateral termination of the contract by Collier County.
Vendor attests that they are fully compliant with all applicable immigration laws (specifically to the 1986 Immigration Act
and subsequent Amendment(s)) and agrees to comply with the provisions of the Memorandum of Understanding with E-
Verify and to provide proof of enrollment in The Employment Eligibility Verification System (E- Verify), operated by the
Department of Homeland Security in partnership with the Social Security Administration at the time of submission of the
Vendor's / Bidder's proposal.
Company Name
Print Name
Signature
State of
County of
Title
Date
The foregoing instrument was signed and acknowledged before me this day of , 20,_, by
who has produced
(Print or Type Name)
Notary Public Signature
Printed Name of Notary Public
Notary Commission Number /Expiration
as identification.
(Type of Identification and Number)
The signee of this Affidavit guarantees, as evidenced by the sworn affidavit required herein, the truth and accuracy of
this affidavit to interrogatories hereinafter made.
#15 -6408 30
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co vier c014.nty
Administrative Services Division
Procurement SerA Rs
Attachment 6: Vendor Substitute W — 9
Request for Taxpayer Identification Number and Certification
In accordance with the Internal Revenue Service regulations, Collier County is required to collect the following
information for tax reporting purposes from individuals and companies who do business with the County (including
social security numbers if used by the individual or company for tax reporting purposes). Florida Statute
119.071(5) require that the county notify you in writing of the reason for collecting this information, which will be
used for no other purpose than herein stated. Please complete all information that applies to your business and
return with your quote or proposal.
1. General Information (provide all information)
Taxpayer Name
(as shown on income tax return)
Business Name
(if different from taxpayer name)
Address
State
Telephone
City
Zip,
FAX Email
Order Information
Address
City State Zip
FAX
Email
2. Company Status (check only one)
Remit / Payment Information
Address
City State Zip
FAX
Email
_Individual / Sole Proprietor
_Corporation
_Partnership
_Tax Exempt (Federal income tax - exempt entity
_ Limited Liability Company
under Internal Revenue Service guidelines IRC
501 (c) 3)
Enter the tax classification
(D = Disregarded Entity, C = Corporation, P = Partnership)
3. Taxpayer Identification Number (for tax reporting purposes only)
Federal Tax Identification Number (TIN)
(Vendors who do not have a TIN, will be required to provide a social security number prior to an award of the contract.)
4. Sign and Date Form
Certification: Under penalties of perjury, 1 certify that the information shown on this form is correct to my knowledge.
Signature Date
Title Phone Number
#15 -6408
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Co ier County
Administrative Services Division
Procurement Services
Attachment 7: Vendor Submittal - Insurance and Bonding Requirements
Insurance/ Bond Type
Required Limits
1. ® Worker's
Statutory Limits of Florida Statutes, Chapter 440 and all Federal Government
Compensation
Statutory Limits and Requirements
2. ® Employer's Liability
$500,000 single limit per occurrence
3. ® Commercial General
Bodily Injury and Property Damage
Liability (Occurrence Form)
patterned after the current
$1,000,000 single limit per occurrence, $2,000,000 aggregate for Bodily Injury
ISO form
Liability and Property Damage Liability. This shall include Premises and
Operations; Independent Contractors; Products and Completed Operations
and Contractual Liability.
4. ® Indemnification
To the maximum extent permitted by Florida law, the
Contractor/Vendor /Consultant shall indemnify and hold harmless Collier
County, its officers and employees from any and all liabilities, damages,
losses and costs, including, but not limited to, reasonable attorneys' fees and
paralegals' fees, to the extent caused by the negligence, recklessness, or
intentionally wrongful conduct of the Contractor/Vendor /Consultant or anyone
employed or utilized by the Contractor/Vendor /Consultant in the performance
of this Agreement.
4. ® Automobile Liability
$ 500,000 Each Occurrence; Bodily Injury & Property Damage,
Owned /Non- owned /Hired; Automobile Included
5. ❑ Other insurance as
❑ Watercraft $ Per Occurrence
noted:
❑ United States Longshoreman's and Harborworker's Act coverage shall be
maintained where applicable to the completion of the work.
$ Per Occurrence
❑ Maritime Coverage (Jones Act) shall be maintained where applicable to
the completion of the work.
$ Per Occurrence
❑ Aircraft Liability coverage shall be carried in limits of not less than
$5,000,000 each occurrence if applicable to the completion of the Services
under this Agreement.
$ Per Occurrence
❑ Pollution $ Per Occurrence
❑ Professional Liability $ per claim and in
the aggregate
• $1,000,000 per claim and in the aggregate
• $2,000,000 per claim and in the aggregate
❑ Project Professional Liability $ Per Occurrence
❑ Valuable Papers Insurance $ Per Occurrence
#15 -6408 32
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6. ❑ Bid bond Shall be submitted with proposal response in the form of certified funds,
cashiers' check or an irrevocable letter of credit, a cash bond posted with the
County Clerk, or proposal bond in a sum equal to 5% of the cost proposal. All
checks shall be made payable to the Collier County Board of County
Commissioners on a bank or trust company located in the State of Florida and
insured by the Federal Deposit Insurance Corporation.
7. ❑ Performance and For projects in excess of $200,000, bonds shall be submitted with the
Payment Bonds executed contract by Proposers receiving award, and written for 100% of the
Contract award amount, the cost borne by the Proposer receiving an award.
The Performance and Payment Bonds shall be underwritten by a surety
authorized to do business in the State of Florida and otherwise acceptable to
Owner; provided, however, the surety shall be rated as "A -" or better as to
general policy holders rating and Class V or higher rating as to financial size
category and the amount required shall not exceed 5% of the reported policy
holders' surplus, all as reported in the most current Best Key Rating Guide,
published by A.M. Best Company, Inc. of 75 Fulton Street, New York, New
York 10038.
8. ® Vendor shall ensure that all subcontractors comply with the same insurance requirements that he is
required to meet. The same Vendor shall provide County with certificates of insurance meeting the
required insurance provisions.
9. ® Collier County must be named as "ADDITIONAL INSURED" on the Insurance Certificate for
Commercial General Liability where required.
10. ® The Certificate Holder shall be named as Collier County Board of County Commissioners, OR, Board
of County Commissioners in Collier County, OR Collier County Government, OR Collier County. The
n Certificates of Insurance must state the Contract Number, or Project Number, or specific Project
description, or must read: For any and all work performed on behalf of Collier County.
11. ® Thirty (30) Days Cancellation Notice required.
b 4/30/2015
Vendor's Insurance Statement
We understand the insurance requirements of these specifications and that the evidence of insurability may
be required within five (5) days of the award of this solicitation.
Name of Firm
Vendor Signature
Print Name
Insurance Agency
Agent Name
Date
Telephone Number
#15 -6408 33
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CiO Tel' County
Administrative Services Division
Procurement Services
Attachment 8: Questionnaire
Please answer the following questions. Answers will be used to determine the bidders
responsiveness. (If you need more space for answers, please attach additional pages).
1. How many years has your company been providing uniform services?
2. How many government/municipal accounts does your company hold?
3. List the top 3 in Florida, and the annual spend?
1.
2.
3.
4. How long will it take to fully phase in your products, Including measurements, alterations and
delivery to all employees? Please include your full implementation plan with this questionnaire.
5. Do you charge for repairs? If so, please include a full price schedule for repairs and your full
repair policy with this questionnaire.
7. Do you replace uniforms for no cost if a staff member's size changes? Please include your full
replacement policy with you questionnaire.
6. Do you have a tracking system? If so, is it automated and accessible on all company delivery
trucks? Please include a full explanation of your tracking system and how issues are resolved if
there are missing items.
#15 -6408 34
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,--11�
AGREEMENT15 -6408
for
Uniforms
THIS AGREEMENT, made and entered into on this day of 2015, by
and between Unifirst Corporation, a Massachusetts Corporation authorized to do business in
the State of Florida, whose business address is 2839 Lafayette Street, Fort Myers, FL 33901
Fort Myers, FL 33901, (the "Contractor ") and Collier County, a political subdivision of the
State of Florida, (the "County "):
WITNESSETH:
1. CONTRACT TERM. The contract shall be for a two (2) year period, commencing on
the Date of Board approval, and terminating two (2) years from that date, or until such
time as all outstanding Purchase Orders issued prior to the expiration of the Agreement
period have been completed or terminated.
The County may, at its discretion and with the consent of the Contractor, renew the
Agreement under all of the terms and conditions contained in this Agreement for two
(2) additional two (2) year periods. The County shall give the Contractor written notice
of the County's intention to renew the Agreement term not less than ten (10) days prior
to the end of the Agreement term then in effect.
The County Manager, or his designee, may, at his discretion, extend the Agreement
under all of the terms and conditions contained in this Agreement for up to 180 days.
The County Manager, or his designee, shall give the Contractor written notice of the
County's intention to extend the Agreement term not less than ten (10) days prior to the
end of the Agreement term then in effect.
2. COMMENCEMENT. The Contractor shall commence the services upon the issuance of
a purchase order.
3. STATEMENT OF WORK. The Contractor shall provide Apparel Services in
accordance with the terms and conditions of Invitation to Bid (ITB) #15 -6408 -
Uniforms and the Contractor's proposal referred to herein and made an integral part of
this agreement. This Agreement contains the entire understanding between the parties
and any modifications to this Agreement shall be mutually agreed upon in writing by
the Parties, in compliance with the County Procurement Ordinance, as amended, and
Purchasing Procedures in effect at the time such services are authorized.
Page 1 of 16
c�.tr� *15-64W uniforms
A
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10/13/2015 16.E.6.
4. COMPENSATION. The County shall pay the Contractor for the performance of this
Agreement the aggregate of the units actually ordered and furnished at the unit price
outlined in Exhibit B "Pricing."
Any County agency may purchase products and services under this agreement,
provided sufficient funds are included in their budget(s). Payment will be made upon
receipt of a proper invoice and upon approval by the Project Manager or his designee,
and in compliance with Chapter 218, Fla. Stats., otherwise known as the "Local
Government Prompt Payment Act".
4.1 Payments will be made for services furnished, delivered, and accepted, upon
receipt and approval of invoices submitted on the date of services or within six (6)
months after completion of contract. Any untimely submission of invoices beyond the
specified deadline period is subject to non - payment under the legal doctrine of "laches"
as untimely submitted. Time shall be deemed of the essence with respect to the timely
submission of invoices under this agreement.
5. SALES TAX. Contractor shall pay all sales, consumer, use and other similar taxes
associated with the Work or portions thereof, which are applicable during the
performance of the Work. Collier County, Florida as a political subdivision of the State
of Florida, is exempt from the payment of Florida sales tax to its vendors under Chapter
212, Florida Statutes, Certificate of Exemption # 85- 8015966531C -2.
6. NOTICES. All notices from the County to the Contractor shall be deemed duly served
if mailed or faxed to the Contractor at the following Address:
Unifirst Corporation
2839 Lafayette Street
Fort Myers, FL 33901
Attention: James Zindell, Sales Manager
Telephone: 239- 334 -6142
Fax: 239- 334 -8834
Email: James_ZindeU@unifirst.com
All Notices from the Contractor to the County shall be deemed duly served if mailed or
faxed to the County to:
Collier County Government Center
Procurement Services Division
3327 Tamiami Trail, East
Naples, Florida 34112
Attention: Joanne Markiewicz, Director, Procurement Services Division
Telephone: 239 -252 -8407
Facsimile: 239 - 252 -6480
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The Contractor and the County may change the above mailing address at any time upon
giving the other party written notification. All notices under this Agreement must be in
writing.
7. NO PARTNERSHIP. Nothing herein contained shall create or be construed as creating
a partnership between the County and the Contractor or to constitute the Contractor as
an agent of the County.
8. PERMITS: LICENSES: TAXES. In compliance with Section 218.80, F.S., all permits
necessary for the prosecution of the Work shall be obtained by the Contractor. The
County will not be obligated to pay for any permits obtained by
Subcontractors /Subconsultants.
Payment for all such permits issued by the County shall be processed internally by the
County. All non -County permits necessary for the prosecution of the Work shall be
procured and paid for by the Contractor. The Contractor shall also be solely responsible
for payment of any and all taxes levied on the Contractor. In addition, the Contractor
shall comply with all rules, regulations and laws of Collier County, the State of Florida,
or the U. S. Government now in force or hereafter adopted. The Contractor agrees to
comply with all laws governing the responsibility of an employer with respect to
persons employed by the Contractor.
9. NO IMPROPER USE. The Contractor will not use, nor suffer or permit any person to
use in any manner whatsoever, County facilities for any improper, immoral or offensive
purpose, or for any purpose in violation of any federal, state, county or municipal
ordinance, rule, order or regulation, or of any governmental rule or regulation now in
effect or hereafter enacted or adopted. In the event of such violation by the Contractor
or if the County or its authorized representative shall deem any conduct on the part of
the Contractor to be objectionable or improper, the County shall have the right to
suspend the contract of the Contractor. Should the Contractor fail to correct any such
violation, conduct, or practice to the satisfaction of the County within twenty -four (24)
hours after receiving notice of such violation, conduct, or practice, such suspension to
continue until the violation is cured. The Contractor further agrees not to commence
operation during the suspension period until the violation has been corrected to the
satisfaction of the County.
10. TERMINATION. Should the Contractor be found to have failed to perform his services
in a manner satisfactory to the County as per this Agreement, the County may terminate
said agreement for cause; further the County may terminate this Agreement for
convenience with a thirty (30) day written notice. The County shall be sole judge of
non - performance.
In the event that the County terminates this Agreement, Contractor's recovery against
the County shall be limited to that portion of the Contract Amount earned through the
date of termination. The Contractor shall not be entitled to any other or further recovery
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against the County, including, but not limited to, any damages or any anticipated profit
on portions of the services not performed.
11. NO DISCRIMINATION. The Contractor agrees that there shall be no discrimination as
to race, sex, color, creed or national origin.
12. INSURANCE. The Contractor shall provide insurance as follows:
A. Commercial General Liability: Coverage shall have minimum limits of $1,000,000
Per Occurrence, $2,000,000 aggregate for Bodily Injury Liability and Property Damage
Liability. This shall include Premises and Operations; Independent Contractors;
Products and Completed Operations and Contractual Liability.
B. Business Auto Liability: Coverage shall have minimum limits of $500,000 Per
Occurrence, Combined Single Limit for Bodily Injury Liability and Property Damage
Liability. This shall include: Owned Vehicles, Hired and Non -Owned Vehicles and
Employee Non - Ownership.
C. Workers' Compensation: Insurance covering all employees meeting Statutory
Limits in compliance with the applicable state and federal laws.
The coverage must include Employers' Liability with a minimum limit of $500,000 for
each accident.
Special Requirements: Collier County Government shall be listed as the Certificate
Holder and included as an Additional Insured on the Comprehensive General Liability
Policy.
Current, valid insurance policies meeting the requirement herein identified shall be
maintained by Contractor during the duration of this Agreement. The Contractor shall
provide County with certificates of insurance meeting the required insurance
provisions. Renewal certificates shall be sent to the County ten (10) days prior to any
expiration date. Coverage afforded under the policies will not be canceled or allowed to
expire until the greater of: ten (10) days prior written notice, or in accordance with
policy provisions. Contractor shall also notify County, in a like manner, within twenty -
four (24) hours after receipt, of any notices of expiration, cancellation, non - renewal or
material change in coverage or limits received by Consultant from its insurer, and
nothing contained herein shall relieve Contractor of this requirement to provide notice.
Contractor shall ensure that all subcontractors comply with the same insurance
requirements that he is required to meet.
13. INDEMNIFICATION. To the maximum extent permitted by Florida law, the
Contractor shall indemnify and hold harmless Collier County, its officers and
employees from any and all liabilities, damages, losses and costs, including, but not
limited to, reasonable attorneys' fees and paralegals' fees, whether resulting from any
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claimed breach of this Agreement by Contractor, any statutory or regulatory violations,
or from personal injury, property damage, direct or consequential damages, or
economic loss, to the extent caused by the negligence, recklessness, or intentionally
wrongful conduct of the Contractor or anyone employed or utilized by the Contractor in
the performance of this Agreement. This indemnification obligation shall not be
construed to negate, abridge or reduce any other rights or remedies which otherwise
may be available to an indemnified party or person described in this paragraph.
This section does not pertain to any incident arising from the sole negligence of Collier
County.
13.1 The duty to defend under this Article 13 is independent and separate from the
duty to indemnify, and the duty to defend exists regardless of any ultimate liability of
the Contractor, County and any indemnified party. The duty to defend arises
immediately upon presentation of a claim by any party and written notice of such
claim being provided to Contractor. Contractor's obligation to indemnify and defend
under this Article 13 will survive the expiration or earlier termination of this
Agreement until it is determined by final judgment that an action against the County or
an indemnified party for the matter indemnified hereunder is fully and finally barred
by the applicable statute of limitations.
14. CONTRACT ADMINISTRATION. This Agreement shall be administered on behalf of
the County by the Procurement Services Division. ^
15. CONFLICT OF INTEREST. Contractor represents that it presently has no interest and
shall acquire no interest, either direct or indirect, which would conflict in any manner
with the performance of services required hereunder. Contractor further represents that
no persons having any such interest shall be employed to perform those services.
16. COMPONENT PARTS OF THIS CONTRACT. This Contract consists of the following
component parts, all of which are as fully a part of the contract as if herein set out
verbatim: Contractor's Proposal, Insurance Certificate(s), ITB #15- 6408 - Uniforms
including any Addendum, Exhibit A "Scope of Work," and Exhibit B "Pricing."
17. SUBJECT TO APPROPRIATION. It is further understood and agreed by and between
the parties herein that this agreement is subject to appropriation by the Board of County
Commissioners.
18. PROHIBITION OF GIFTS TO COUNTY EMPLOYEES. No organization or
individual shall offer or give, either directly or indirectly, any favor, gift, loan, fee,
service or other item of value to any County employee, as set forth in Chapter 112, Part
III, Florida Statutes, Collier County Ethics Ordinance No. 2004 -05, as amended, and
County Administrative Procedure 5311. Violation of this provision may result in one or
more of the following consequences: a. Prohibition by the individual, firm, and /or any
employee of the firm from contact with County staff for a specified period of time; b.
Prohibition by the individual and /or firm from doing business with the County for a
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specified period of time, including but not limited to: submitting bids, RFP, and /or
quotes; and, c. immediate termination of any contract held by the individual and /or
firm for cause.
19. COMPLIANCE WITH LAWS. By executing and entering into this agreement, the
Contractor is formally acknowledging without exception or stipulation that it agrees to
comply, at its own expense, with all federal, state and local laws, codes, statutes,
ordinances, rules, regulations and requirements applicable to this Agreement, including
but not limited to those dealing with the Immigration Reform and Control Act of 1986
as located at 8 U.S.C. 1324, et seq. and regulations relating thereto, as either may be
amended; taxation, workers' compensation, equal employment and safety (including,
but not limited to, the Trench Safety Act, Chapter 553, Florida Statutes), and the Florida
Public Records Law Chapter 119, including specifically those contractual requirements
at F.S. § 119.0701(2)(a) -(d) and (3) stated as follows:
(2) In addition to other contract requirements provided by law, each public
agency contract for services must include a provision that requires the
contractor to comply with public records laws, specifically to:
(a) Keep and maintain public records that ordinarily and necessarily would be
required by the public agency in order to perform the service.
(b) Provide the public with access to public records on the same terms and
conditions that the public agency would provide the records and at a cost that
does not exceed the cost provided in this chapter or as otherwise provided by
law.
(c) Ensure that public records that are exempt or confidential and exempt
from public records disclosure requirements are not disclosed except as
authorized by law.
(d) Meet all requirements for retaining public records and transfer, at no cost,
to the public agency all public records in possession of the contractor upon
termination of the contract and destroy any duplicate public records that are
exempt or confidential and exempt from public records disclosure
requirements. All records stored electronically must be provided to the public
agency in a format that is compatible with the information technology systems
of the public agency.
(3) If a contractor does not comply with a public records request, the public
agency shall enforce the contract provisions in accordance with the contract.
If Contractor observes that the Contract Documents are at variance therewith, it shall
promptly notify the County in writing. Failure by the Contractor to comply with the
laws referenced herein shall constitute a breach of this agreement and the County shall
have the discretion to unilaterally terminate this agreement immediately.
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20. OFFER EXTENDED TO OTHER GOVERNMENTAL ENTITIES. Collier County
encourages and agrees to the successful proposer extending the pricing, terms and
conditions of this solicitation or resultant contract to other governmental entities at the
discretion of the successful proposer.
21. AGREEMENT TERMS. If any portion of this Agreement is held to be void, invalid, or
otherwise unenforceable, in whole or in part, the remaining portion of this Agreement
shall remain in effect.
22. ADDITIONAL ITEMS /SERVICES. Additional items and /or services may be added to
this contract in compliance with the Procurement Ordinance, as amended, and
Purchasing Procedures,
23. DISPUTE RESOLUTION. Prior to the initiation of any action or proceeding permitted
by this Agreement to resolve disputes between the parties, the parties shall make a good
faith effort to resolve any such disputes by negotiation. The negotiation shall be
attended by representatives of Contractor with full decision - making authority and by
County's staff person who would make the presentation of any settlement reached
during negotiations to County for approval. Failing resolution, and prior to the
commencement of depositions in any litigation between the parties arising out of this
Agreement, the parties shall attempt to resolve the dispute through Mediation before an
agreed -upon Circuit Court Mediator certified by the State of Florida. The mediation
shall be attended by representatives of Contractor with full decision - making authority
and by County's staff person who would make the presentation of any settlement
reached at mediation to County's board for approval. Should either party fail to submit
to mediation as required hereunder, the other party may obtain a court order requiring
mediation under section 44.102, Fla. Stat.
24. VENUE. Any suit or action brought by either party to this Agreement against the other
party relating to or arising out of this Agreement must be brought in the appropriate
federal or state courts in Collier County, Florida, which courts have sole and exclusive
jurisdiction on all such matters.
25. KEY PERSONNEL/CONTRACT STAFFING. The Contractor's personnel and
management to be utilized for this project shall be knowledgeable in their areas of
expertise. The County reserves the right to perform investigations as may be deemed
necessary to ensure that competent persons will be utilized in the performance of the
contract. The Contractor shall assign as many people as necessary to complete the
services on a timely basis, and each person assigned shall be available for an amount of
time adequate to meet the required service dates or dates set forth in the Project
Schedule. The Contractor shall not change Key Personnel unless the following
conditions are met: (1) Proposed replacements have substantially the same or better
qualifications and /or experience. (2) that the County is notified in writing as far in
advance as possible. The Contractor shall make commercially reasonable efforts to
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notify Collier County within seven (7) days of the change. The County retains final
approval of proposed replacement personnel.
26. ORDER OF PRECEDENCE. In the event of any conflict between or among the terms of
any of the Contract Documents, the terms of the ITB, the Contractor's Proposal, and /or
the County's Board approved Executive Summary, the Contract Documents shall take
precedence.
27. ASSIGNMENT. Contractor shall not assign this Agreement or any part thereof, without
the prior consent in writing of the County. Any attempt to assign or otherwise transfer
this Agreement, or any part herein, without the County's consent, shall be void. If
Contractor does, with approval, assign this Agreement or any part thereof, it shall
require that its assignee be bound to it and to assume toward Contractor all of the
obligations and responsibilities that Contractor has assumed toward the County.
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IN WITNESS WHEREOF, the parties hereto, have each, respectively, by an authorized
person or agent, have executed this Agreement on the date and year first written above.
ATTEST:
Dwight E. Brock, Clerk of Courts
Dated:
(SEAL)
First Witness
TType /print witness name
Second Witness
TType /print witness nameT
Approved as to Form and Legality:
ssistant County Attorney
Print Name
BOARD OF COUNTY COMMISSIONERS
COLLIER COUNTY, FLORIDA
Bv:
Tim Nance, Chairman
Unifirst Corporation
Contractor
0
Signature
TType /print signature and titleT
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Exhibit A - Scope of Work
Uniforms
The Contractor shall provide:
a. Rental and cleaning services for uniform clothing and mats; and
b. Purchase of uniform clothing.
The contract shall include maintenance, repair, and replacement of rental product, as
needed at various service locations within Collier County. Uniforms that are supplied
under this contract shall be from new stock, not used, to include, initial uniform sets and
replacements made during the course of the contract period. Prices are fully inclusive,
including any additional state, business, or environmental fees associated with the
industry, and the cost of delivery and pickup at agreed upon multiple locations. No
additional fees shall be added.
Sizing
All employees supplied with uniforms shall be accurately measured by the Contractor's
representative. Uniform clothing must be initially tried on by each employee, and the
Contractor shall accept full responsibility for insuring a good fit, only in occurrence of this
"try- for - size ". The Contractor will supply the County with agreed to times, days and
locations for pickup and return delivery of said uniforms.
The Contractor shall have a maximum of six-weeks from the effective date of the contract
to complete all measurements and provide all employees with new uniforms, if deemed
necessary.
Each member of County staff is allowed one (1) size change per year, free of charge,
during which any and all current uniforms may be replaced with a different size.
Proper fit is mandatory for male and female clothing, unisex clothing must be approved
by each Department Project Manager.
Copies of sizing records shall be supplied to the representative at the delivery location.
Change as Needed
At commencement of the contract, the Contractor will meet with Project Managers from
each division to evaluate individual staff member's stock of uniforms. At that time the
project manager will determine if replacement of any or all uniforms is necessary. The
Contractor will have six (6) weeks from commencement of the contract to size and deliver
the new items.
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Throughout the life of the contract, the Contractor will pro - actively exchange garments
that show excessive wear at no cost to the County. Each department's project manager
may request a new garment at any time, by first consulting the UniFirst Route Sales
Representative (RSR). Any replacement from this consultation deemed to be "normal
wear and tear" will be replaced at no cost to the County.
Contractor's Personnel Requirements
The Contractor's personnel and management to be utilized for this project shall be
knowledgeable in their areas of expertise. The County reserves the right to perform
investigations as may be deemed necessary to insure that competent persons will be
utilized in the performance of the contract. The Contractor shall assign as many people as
necessary to complete the project on a timely basis, and each person assigned shall be
available for an amount of time adequate to meet the dates set forth in the Project
Schedule, The Contractor shall not change Key Personnel unless the following conditions
are met: (1.) Proposed replacements have the same or substantially better qualifications
and /or experience. (2.) That the County is notified in writing as far in advance as
possible. The Contractor shall make commercially reasonable efforts to notify Collier
County within seven (7) days of the change upon award of contract.
Contractor's Responsibilities
It shall be understood and agreed that any and all services, materials and equipment shall
comply fully with all Local, State and Federal laws and regulations. Contractor
responsibilities include the measuring and delivery of all purchased and rented uniforms.
Picking up, cleaning, mending and returning of all rental uniforms. Uniforms will consist
of: polo style shirts, cotton shirts, work trousers, flight suits, EMS clothing, colored safety
T- shirts (and vests), shorts, windbreaker jackets etc. This list is not inclusive of all items
that will be purchased or rented from the Contractor.
Countv's Responsibilities
a. Identifying a contact for each division/ department.
b. Agreeing to location's for soiled uniform pickup and return on a weekly basis.
c. Supplying the Contractor with specific times and days for stated weekly pickup and
delivery.
Reporting Requirements
Invoices will be issued weekly, containing: cost, type of uniforms supplied to whom, date
supplied, current value of items, location (Division/ Department).
County's Right to Inspect
The County, or its authorized Agent, shall have the right to inspect the Contractor's
facilities during and after each work assignment the Contractor is performing.
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Pickup and Delivery
All pickup and deliveries must be acknowledged and signed for by an approved County
representative, on site. Any lost or missing products not signed for by an approved
County representative will be replaced at no charge.
Tracking System
The Contractor must employ a tracking system for all pickups and delivery. If a product
is found to be missing in excess of fourteen (14) days, due of a breakdown in the tracking
device, the Contractor will replace the product at no charge.
A logbook, or other means of effective communication, between the County and
Contractor shall be maintained at each service location. County employees shall
document new uniform requirements, complaints, problems, requests, etc., which is
reviewed and acknowledged on the service day, and rectified appropriately by the
Contractor.
Repairs
The Contractor shall maintain all rental uniforms in a reasonable condition, and is
n responsible for required repairs on any full service and leased uniform detected during
the cleaning and garment quality process, or as requested by the County. This includes:
replacement of buttons and repairing of all rips and tears.
PATCHING DAMAGED AREAS WILL NOT BE ACCEPTABLE.
Damages due to work related activities, such as burn holes from welding, heavy soiling
from painting, rips or tears due to snags on work materials or equipment will not be
considered as willful abuse and will be repaired, if possible. Repeated or excessive use of
this covenant by a single individual or division/ department, will require additional
investigation and potentially extra cost to the County.
Uniform Maintenance
Cleaning/ Laundering - All uniforms must be washed in full accordance with the State of
Florida requirements governing commercial and industrial laundries. All uniforms must
be laundered using detergents or cleaners that leave the garment odor free. Uniforms,
which retain an offensive smell or residual odor after laundering, will not be considered
acceptable.
Finishing - All uniforms must be neatly pressed or finished within acceptable standards
and the best practices of the industry and delivered one set, per hanger. All white shirts
shall be enclosed in a plastic bag for delivery.
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Lost Garments
Any garments lost by the County shall be subject to the proration schedule listed in
Exhibit B, Section 4.
Disputes
If a dispute arises between the Contractor and County Staff which cannot be resolved, it
shall be escalated to the Procurement Director or their designee to make the final decision.
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Exhibit B - Pricing
Uniforms
Section 1: Purchase, Rental and Cleaning
Line
Item
Suppliers
Item
Code
PURCHASE
PRICE
REPLACE MEN
T Ct�STi
RENTAL
AND
CLEANINGS
1
100% Cotton Pant
1001
$20.24
18.28
$0.17
2
Standard Work Pant
1002
$17.99
15.59
$0.17
3
Ind. Jean (50/50)
1060
$17.99
15.59
$0.17
4 j
Ind. Jean (100% Cotton)
1091
$17.59
15.49
$0.19
5
Softwill Exe. Pleated
Pant
1122
$19.54
17.36
$0.234
6
Mens Pleated Shorts
1129
$14.39
11.47
$0.153
7
100% Cotton Pleated
Pant
1148
$20.24
18.28
$0.17
8
Mens Cargo Short
1271
$18.32
15.66
$0.153
9
Coaches Jacket
1540
$26.09
24.55
$0.35
10
Zip in Jacket Liner
1727
$4.11
3.84
$0.203
11
Mens Lab Coat
2524
$15.99
11.31
$0.15
12
4x6 Scrapper
5389
$61.01
51.21
$2.45
13
Red Shop Towels
8021
$0.20
0.006
$0.06
14
Scratchless Uniform Belt
9918
$8.24
6.72
NA
15
Standard Uniform Belt
9947
$8.24
6.72
NA
16
100% Cotton Shirt LS
101
$15.99
14.03
$0.17
17
Solid Work Shirt SS
102
$15.59
10.01
$0.14
18
Standard Work Shirt LS
102
$15.59
10.01
$0.14
19
Oxford LS
111
$15.99
12.3
$0.151
20
Women's Oxford LS
112
$15.99
12.3
$0.151
21
Striped Work Shirt LS
123
$14.67
11.29
$0.139
22
100% Cotton SS
201
$15.19
13.09
$0.162
23
Standard Work Shirt SS
202
$13.59
9.03
$0.115
24
Oxford SS
211
$17.56
11.67
$0.148
25
Striped Work Shirt SS
223
$17.56
11.67
$0.148
26
Polo SS
268
$14.75
13.09
$0.17
27
Polo 50/ 50 Stripe
269
$16.29
14.55
$0.179
28
Polo Moisture Man.
02CH
$14.75
13.09
$0.17
29
Hi Vis T -Shirt
02HY
$15.25
14.46
$0.295
30
Stripped Work Shirt LS
314
$14.59
12.03
$0.1.4
31
Stripped Work Shirt SS
414
$14.59
12.03
$0.14
32
Women's Polo
05PJ
$14.75
13.09
$0.17
33
Hi- is Shirt level 2 SS
06AH
$19.74
17.77
$0.454
34
Cotton Polo pocket SS
06AM
$14.75
13.09
$0.17
35
Polo 50/50
775
$14.75
13.09
$0.17
36
T -Shirt LS
1 871
$14.59
12.03
1 $0.14
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Line
#
Item
Suppliers
Item.
Code
PURCHASE
PRICE
REPLACEMENT
COS I1
RENTAL
AND
CLEANINGS
37
Polo LS
08AP
$14.59
12.03
$0.14
38
Hi -Vis Shirt LS
09AH
$15.25
14.46
$0.295
39
Mini Plaid Shirt
09FG
$43.63
27.98
$0.50
40
100% Cotton Shorts
1034
$14.39
11.47
$0.153
41
Womens Cargo Pants
10A4
$23.56
21.09
$0.27
42
Cargo Shorts
10A9
$18.32
15.66
$0.21
43
Cargo Pant
10A1
$21.01
19.55
$0.24
44
Cell Phone Pant
1OB6
$21.01
19.55
$0.24
45
Soft Twill Pant
10HE
$18.99
16.59
$0.252
46
100% Cotton Cargo
Short
12BP
$21.96
18.31
$0.226
47
Lined Coaches Jacket
1540
$26.09
24.55
$0.35
48
Ii-vis Class 2 Jacket
15EG
$53.14
47.72
$0.969
49
Lab Coats Anti - Static
2626
$8.98
7.51
$0.16
50
Tecasafe Plus Coverall
30TS
$60.42
58.25
$0.89
51
T -Shirt SS Moisture
Man.
4277
$14.75
13.09
$0.17
52
1 3x5 Scrapper
5388
$50.05
43.41
NA
53
3x5 Mat
76AQ
$50.05
43.41
NA
54
4x6 Mat
76AR
$61.01
51.21
$2.45
55
3x10 Mat
76AS
$85.09
73.45
$3.50
56
FR Shirt
09TC
$26.98
24.41
$0.50
57
Denim FR Shirt
09FR
$26.98
24.41
$0.50
58
FR Coveralls
30TS
$60.42
58.25
$0.89
59
FR Lab Coat Light W t
25AC
$8.98
7.51
$0.16
60
FR Lab Coat Heavy Wgt
25BB
$8.98
7.51
$0.16
i
Replacement cost will be subject to age of the garment and the proration schedule in
Section 4.
2
Cleaning of purchased products.
s
Rental and cleaning unit is Per Week 7 days).
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10/13/2015 16. E.6.
Section 2 Catalog Discount
Item #
Description
Discount
61
Percentage Discount off RENTAL Catalog
30%
62
Percentage Discount off Uniform PURCHASE Catalog
30%
63
Percentage Discount off CLEANING Catalog
30%
Section 3 Emblems
Section 4 Replacement Schedule
Line #
Age of Garment
Percent of
Replacement Cost
Unit
Item #
Category
Description
Price
80%
72
9 -12 Months
Each
73
Personal Name Emblems
40%
74
64
(Embroidered
Non -Flame Resistant
$2.00
0%
on clothing or patch)
Personal Name Emblems
65
(Embroidered
Flame Resistant
$3.00
on clothing or patch)
Personal Name Emblems
66
(Embroidered
Cost
$2.00
on clothing or patch)
Department Emblem (Embroidered
67
on
Non -Flame Resistant
$3.00
clothing or patch)
Department Emblem (Embroidered
68
on
Flame Resistant
$4.00
clothing or patch)
Department Emblem (Embroidered
69
on
Cost Per Color
$3.00
clothing or atch
Section 4 Replacement Schedule
Line #
Age of Garment
Percent of
Replacement Cost
70
0-4 Months
100%
71
5 -8 Months
80%
72
9 -12 Months
60%
73
13 -16 Months
40%
74
17 -20 Months
20%
75
21+ Months
0%
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