Agenda 07/21/2015 In Absentia AGENDA
BCC
IN ABSENTIA
MEETING
July 21 , 2015
COLLIER COUNTY
Board of County Commissioners
V I 1�
• fr y 3-S*yP
rot \
WORKSHOP AGENDA
Board of County Commission Chambers
Collier County Government Center
3299 Tamiami Trail East,3rd Floor
Naples FL 34112
September 10,2015
9:00 A.M.
Commissioner Tim Nance,District 5 - BCC Chair
Commissioner Donna Fiala,District 1-BCC Vice-Chair; CRAB Chair
Commissioner Georgia Hiller,District 2 - Community&Economic Development Chair
Commissioner Tom Henning District 3 -Public Safety Coordinating Council Chair
Commissioner Penny Taylor,District 4-TDC Chair; CRAB Vice-Chair
1. Pledge of Allegiance
2. 2016 Legislative Priorities
3. Public Comment
4. Adjourn
Notice: All persons wishing to speak must turn in a speaker slip. Each speaker will receive no more than three(3)minutes.
Collier County Ordinance No.2003-53 as amended by Ordinance 2004-05 and 2007-24, requires that all lobbyists shall,before
engaging in any lobbying activities(including but not limited to,addressing the Board of County Commissioners), register with the
Clerk to the Board at the Board Minutes and Records Department.
2015 Executive Summaries approved in Board's absence
July 21, 2015 In Absentia Meeting Items to be presented at the
September 8, 2015 BCC Meeting
Page 1
Item 18F1
Approval of the following documents by the County Manager is subject to formal
ratification by the Board of County Commissioners. If the decision by the County
Manager is not ratified by that Board, the document(s) shall be enforceable against
Collier County only to the extent authorized by law in the absence of such ratification by
that Board.
A. Recommendation to approve Change Order No, 2 to Work Order#4500158367
for additional sixty(60) days with Hole*antes, Inc. for construction services for
Kirkwood Alley Stormwater Improvement Project.
EXECUTIVE SUMMARY
Recommendation to approve Change Order No. 2 to Work Order#4500158367 for additional sixty
(60) days with Hole Montes, Inc. for construction services for Kirkwood Alley Stormwater
Improvement Project.
OBJECTIVE: To receive Board of County Commissioners (Board) approval to add 60 days to
Work Order #4500158367 to allow Hole Montes, Inc. to complete services during construction
for Kirkwood Alley Stormwater Improvement Project.
CONSIDERATIONS: On May 19, 2015, a Notice-To-Proceed was issued to Hole Montes, Inc.
(consultant) to provide construction services for the Kirkwood Alley Stormwater Improvement
Project located in the Gateway Triangle Area. These services include meetings, shop drawing
reviews, on-site construction observation, review pay requests, and preparation of record
drawings and certifications to regulatory agencies.
Prior to construction, special materials needed to be ordered. Shop drawings for customized
piping (Duras lot Surface Drains) needed to be reviewed and approved by the consultant.
Approximately twenty-five(25) days were spent during this review process. Staff and consultant
underestimated the time needed for reviews and approval of the shop drawings for these special
items.
Construction of the project commenced on July 6, 2015. During early stages of construction, the
contractor found a major utility conflict involving a gas main line not shown in the plans. This
gas main will need to be relocated by the gas company in order for the stortnwater infrastructure
to be installed. County staff will need the assistance of the consultant during this time, which
will be approximately twenty-one(21) days.
Staff has issued a zero-dollar change letter to increase time (change order No.1), but now due to
the unforeseen conflict with the gas line, more time will be needed for the consultant to provide
construction services. Staff is requesting sixty(60) additional days be added to the existing Work
Order to compensate for the time spent on pre-construction shop drawing reviews, and the time
that will be spent on resolving the conflict with the gas main.
Approval of the following documents by the County Manager is subject to formal ratification by
the Board of County Commissioners. If the decision by the County Manager is not ratified by
that Board, the document(s) shall be enforceable against Collier County only to the extent
authorized by law in the absence of such ratification by that Board.
FISCAL IMPACT: There is no fiscal impact associated with item since this is a request for
additional time only.
LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved
as to form and legality,and requires majority vote for approval. -JAK
GROWTH MANAGEMENT IMPACT: Approval of this item is in accordance with the goals
and objectives of the Drainage Sub-element of the Growth Management Plan.
RECOMMENDATION: That the Board authorizes Change Order No. 2 to Work Order
#4500158367 for additional sixty(60) days with Hole Montes, Inc. for construction services for
Kirkwood Alley Stormwater Improvement Project.
Prepared By: Liz Gosselin,Planner
Attachment: Change Order Form
COLLIER COUNTY
Board of County Commissioners
Item Number:
item Summary: Recommendation to approve Change Order No. 2 to Work Order
#4500158367 for additional sixty(60)days with Hole Montes, Inc,for construction services for
Kirkwood Alley Stormwater Improvement Project.
Meeting Date: 7/21/2015
Prepared By
Name:GosselinLiz
Title:Planner,Growth Management Department
7/20/2015 11:46:42 AM
Submitted by
Title:Planner,Growth Management Department
Name:GosselinLiz
7/20/2015 11:46:43 AM
Approved By
Name:Taylor Lisa
Title:Management/Budget Analyst.Growth Management Department
Date: 7/20/2015 2:19:57 PM
Name: Patterson Amy
Title:Manager-Impact Fees&EDC,Growth Management Department
Date:7/20/2015 2:41:56 PM
Name: PuigJudy
Title:Operations Analyst,Growth Management Department
Date:7/20/2015 3:00:16 PM
Name: ShueGene
Title:Division Director-Operations Support,Growth Management Department
Date:7/20/2015 3:13:17 PM
Name: ShueGene
Title:Division Director-Operations Support,Growth Management Department
Date:7/20/2015 3:40:53 PM
Name:NorthrupAdam
Title:Procurement Specialist, Administrative Services Department
Date: 7/21/2015 10:43:01 AM
Name:MarkiewiczJoanne
Title: Division Director-Purchasing&Gen Svc,Administrative Services Department
Date: 7/21/2015 1:34:52 PM
Name: PuigJudy
Title:Operations Analyst,Growth Management Department
Date:7/21/2015 1:56:39 PM
Name:KlatzkowJeff
Title:County Attorney,
Date: 7/21/2015 2:46:22 PM
Name:WilkisonDavid
Date: 7/21/2015 3:00:48 PM
Name:KlatzkowJeff
Title:County Attorney,
Date: 7/21/2015 3:40:31 PM
Name: Valerie Fleming
Title:Operations Coordinator,Office of Management&Budget
Date:7/21/2015 3:41:35 PM
Name: DurhamTim
Title: Executive Manager of Corp Business Ops,
Date: 7/21/2015 3:50:42 PM
GosselinLiz
From: Mitchell Penner<mpenner@mitchellstark.com>
Sent: Tuesday, July 14,2015 9:29 AM
To: GosselinLiz
Cc: Kurtz Gerald;Wilson Garcia%georgehermanson@hmeng.corn: mdak:ii@tecoenergy.corn
Subject: RE. Kirkwood AUey Ex. Utility Conflicts
Attachments: Kirkwood Alley Utility Conflicts Rev2.pdf
Liz,
We have the storm structure onsite now and have investigated more into the gas main's horizontal conflict with the
storm box and have found that the existing gas main will be 6"into the junction box.
I can think of a few options:
1. Have the gas main relocated
2. Have the gas main go through the box in a casing.
3. Re-lay the existing 36"RCP pipe that runs north-south shifting it away from the gas main and just east of the
force main.Setting the new J.B.2'-3'west of its proposed location.
4. Use the FOOT index 280—'Concrete collar for joining mainline pipe and stub pipe'
The project is currently on hold until we get direction from the County.
I still do not have clear direction on the two existing cable conflicts.
Attached is a sketch that shows some existing utilities all of which were not shown on the original plan.
Mitchell
From: Mitchell Penner[maitto:mpenner@mitchelistark.com]
Sent Thursday,July 09, 2015 1:58 PM
To:Wilson Garcia
Cc GossellnLiz; KurtzGeraid
Subject: Re: Kirkwood Alley Ex. Utility Conflicts
Wilson,
I have touched based with TECO.They are going to take a look at it.I do not know how much separation they want yet,
I would think the other two conflicts could be rerouted but that would have to be by the owner of the utility.
Mitchell
Sent from my iPhone
On Jul 9,2015,at 12:08 PM,Wilson Garcia<WilsonGarciatiohmenccom>wrote:
Mitchell,
Have you touched base with the TECO contact to verify their separation criteria?..
Also,can the two other conflicts be rerouted under the new 24"stormpipe?
Thanksl..
Wilson
239•254-2076
From:Mitchell Penner hailtomPeimer@mitsheBstarkaol
Sent:Thursday,July 09,2015 11:42 AM
To: 'GosselinLit;Wilson Garcia
Cc'KurtzGerald'
Subject: RE: Kirkwood Alley EX.Utility Conflicts
Sorry about that.
Attached.
Mitchell
From: GosselinLiz mailtoajzGosstlinitcolliergovaet]
Sent Thursday,July 09, 2015 11:38 AM
To: Mitchell Penner; Wilson Garcia
Cc: Kurtz Gerald
Subject: RE: Kirkwood Alley Ex. Utility Conflicts
Mitchell,
I did not get the sketch.
Wilson,
Can you assist dealing with this issues?
From:Mitchell Penner[mailto:mciennerOmitchellstark,com]
Sent:Thursday,July 09, 2015 8:10 AM
To: KurtzGerald
Cc:GosselinLiz; Wilson Garcia'
Subject: Kirkwood Alley Ex. Utility Conflicts
Jerry,
We have found a couple issues with some existing utilities along Kirkwood Alley that conflict with the
slot drain installation.
I have attached a PDF sketch for clarification.
1. The gas main is going to be extremely close to the box we set.I'm not sure the separation
required by TECO or Collier County but unless the gas main is moved I expect to have 0"-12"
between the gas main and the new junction box we set.The good news is that it should be deep
enough so there won't be a conflict with connecting to the new slot drain.
2. There is also a direct burry wire(Comcast or century link)that runs across the alley at elevation
2.05 which is a direct conflict with the slot drain.
3. There is a 1"or 1'A orange conduit that also crosses the alley.We found it to be at elevation
1.58 which is a direct conflict with the slot drain.
2
We plan to mill the asphalt Friday 7/10 and start to set then on Monday 7/13.By Tuesday hopefully we
will start laying pipe.
Unfortunately with the limited contract time we are going to need a resolution fairly quickly.
Thank you.
Mitchell Penner
Mitchell&Stark Const.Co.
6001 Shirley Street
Naples,Florida 34109
PH.:239-597-2165
Fax:239-566-7865
mpenneramitchellstark.,com
Linder Florida Law,e-mail addresses are pubI records If you do not want your e-mail undress releaSed in resDonse o a pubic words
request do not send electronic matt to Tits entity.Instead.contact Ma office by telephone or In wring
3
. _
r
- . J- County Procurement Services
Change Order Form
0 Contract Modification n Work Order Modification 0 Amendment
Contract It 13-6164 Change#: 2 Purchase r U 4500158367
/ Orde Project a:
. .
. '
contractor/Finn Name,: Hole Mentes,Inc. Contract/Project Kirkwood ABey Storm...aster Management
Liz Gossein
Project Manager Name: Divteion Name: Growth Management Department
Original Contract/Work Order Amount $ 15,500.00 Sofa Original BCC Approval Date;Agenda Item*
Current BCC Approved Amount #NIA *Vs Last BCC Approval Date;Agenda Item#
Current ContractNVork Order Amount i 15,500,00 3/8/2019 SAP Contract Expiration Date(Master)
Dollar Amount of this Change $ 0.00 0.00% Total Change from Original Amount
Revised ContractNVork Order Total $ 15,50000 #N/A Change from Current BCC Approved Amount
Cumulative Changes $ 0.00 0.00% Change from Current Amount
Completion Date,Description of the Task(*)Change,and Rationale for the Change
, •"' ,,,
Notice to Procee 05/20/15 Original 07/04/15 Last Approved Date
=8/06/15 Revised Date 10/05/15
Date Completion Date . . I Date (Indudes this change)
60
I of Days Added Select Tasks 0 Add new teak(s) 0 Delete taskie) n Change task(s) 0 Other(see below)
Provide a response to the following: 1.)detailed and specific explanation/rationale of the requested change(s)to the task(s)and I or
the additional days added(if requested);2.)why this change was not Included in the original contract and 3.) describe the Impact if
i this change Is not processed. Attach additional information from the Design Professional and/or Contractor if needed.
1 -2) Prior to construction, special materials needed to be ordered. Shop drawings for customized piping Pura slot Surface Drains)
needed to be reviewed and approved by the consultant Approximately twenty-five (25)days were spent during this review process,
Staff and consultant underestimated the time needed for reviews and approval of the shop drawings for these special items.
I Construction of the project commenced on July 6,2015. During early stages of construction,the contractor found a major utility conflict
involving a gas main line not shown in the plans. This gas main will need to be relocated by the gas company in order for the
stormwater infrastructure to be installed. County staff will need the assistance of the consultant during this time, which will be
approximately twenty-one(21)days.
3)Staff has issued a zero-doter change letter to increase time(change order No.1),but now due to the unforeseen conflict with the gas
line,more time will be needed for the consultant to provide construction services.Staff is requesting sixty(60)additional days be added
to the existing Work Order to compensate for the time spent on pre-construction shop drawing reviews,and the time that will be spent
on resolving the conflict with the gas main.
Prepared by: 475, e „1.. . . Date: —71201 t
Liz Gosselin,Gosselin,Pt: .
Acceptance of this Change Order shall constitute a modification to contract/work order identified above and will be subject to all the same
terms and conditions as conyairieti io-ine contract(work order indicated above,as fully as if the same were stated in this acceptance. The
adjustment if any to . . 'ont, shall rtstitute a full and final settlement of any and all claims of the Contractor!Vendor/Consultant/
Design Professional . -'•.„,-.i` of opettad to the change set forth herein,including claims for impact and delay costs.
, ...----
Cl//
Accepted b _ ...e7 Date:
Ge-arge Hermanson, P.E., Senior Vice President/Principal, Hole Montes, Inc
/-,
( .i ,, .. Dane
Approved by _.,/i-/4/rs-,-1,-. _.-4--1 f %........)
Amy Pattersortit Director,Capital Project Planning,Impact Fees& Program Management
(Divisions who may require additional signatures may Include on separate sheet.)
Revised 10/28/2014
-__
•
Approved hy: .. Dace co*
David S. :, ,P.E.Department Head,Grp Management Department
ilk
41 fp _ f JF Date: 7121/
Approved by; -Evelyn Colon, Procurement Strabsgist,Procurement Services Division
{
(Divraionswho may toques additional signatures may include on separate stheel)
Revised:10128/2014