Agenda 07/07/2015 Item #16D147/7/2015 16.D.14.
EXECUTIVE SUMMARY
Recommendation to approve and authorize the Chairman to execute Landlord Payment
Agreements, between 12 landlord /entities and the Collier County Board of Commissioners allowing
the County to administer the Rapid Re- Housing and Homelessness Prevention Program through
Collier County's Emergency Solutions Grant Program.
OBJECTIVE: To implement the Board approved action plan by providing rental assistance to
individuals and families who are homeless or at risk of homelessness in Collier County.
CONSIDERATIONS: Funding Approval Agreements issued by U.S. Department of Housing and Urban
Development (HUD) and approved by the Board on June 24, 2014 fund Collier's Emergency Solutions
Grant (ESG) program (Agenda item 16D8). The Funding Approval Agreements require grant funds to be
used for homelessness prevention and recovery projects in accordance with 24 CFR 576.
On March 24, 2015, Agenda Item 16.D.7., the Board of County Commissioners approved a substantial
amendment to the FY2013 -201.4 and FY2014 -2015 U.S. Department of Housing and Urban Development
Annual Action Plans authorizing Community and Human Services staff to administer a rental assistance
program to prevent homelessness using Emergency Solutions Grant funds in the amount of $96,226 and
approve necessary budget amendments (Agenda item 16D7).
Community and Human Services (CHS) is requesting that the attached Landlord Payment Agreements be
approved for use between the Board of Commissioners and each Landlord agreeing to participate in the
program.
The following is a list of Landlords that will be entering into a Landlord Payment Agreement:
- Summer Lakes Apartments II, LLC
- College Park Holdings, LTD
- Tuscan Isle Community, LTD.
- Naples Place 1, LLC
- Gang - Woodruf Properties of Florida LLC
- Pelican Bay Realty, Inc
- Pheasant Properties LLC
- Summer Lakes Apartments II, LLC
- Stephen Cosgrove (private landlord SS# xxx -xx -7747)
- Brittany Bay Partners II, LTD
- Brittany Bay Partners, LTD
- Saddlebrook Apartments ,LLC
If this item is approved, the names of each of the aforementioned landlords /entities will be inserted into
the standard Landlord Payment Agreement and forwarded to the Chairman for signature and execution.
FISCAL IMPACT: There will be no fiscal impact from this proposal. Funds are available from the
Emergency Solutions Grants program provided annually through HUD. Funds appropriated for rental
assistance are requested via separate Board action within Housing Grant Fund (705). Payments will be
provided to fund up to 3 months of short term rental assistance plus up to 6 months of rental arrearage;
rental security deposits and last month's rent; and /or supportive costs such as, but not limited to rental
application fees, utility deposits and arrearage, and housing stability case management in order to keep
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individuals /families in housing and prevent eviction and /or homelessness. Payment to landlords must
be issued within 60 days from the date of the agency's promise to pay for ESG eligible
expenditures. Payments beyond 60 days will require interest to be paid from Collier County's
General Fund.
GROWTH MANAGEMENT IMPACT: Acceptance and implementation of this will further certain
Goals, Objectives, and Policies within the Housing Element of the Growth Management Plan.
LEGAL CONSIDERATIONS: This item is approved as to form and legality and requires a majority
vote for Board approval. - JAB
RECOMMENDATION: That the Board of County Commissioners approves and authorizes the
Chairman to execute Landlord Payment Agreements with the 12 referenced landlords /entities, between
the Collier County Board of Commissioners, allowing the County to administer the Rapid Re- Housing
and Homelessness Prevention Program through Collier County's Emergency Solutions Grant.
Prepared by: Gino Santabarbara, Grant Coordinator; Community and Human Services Department
Attachments: 12 Landlord Payment Agreements
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COLLIER COUNTY
Board of County Commissioners
Item Number: 16.16.D.16.D.14.
Item Summary: Recommendation to approve use and authorize Chairman execution of
the attached standard form Landlord Payment Agreement, between the Collier County Board of
Commissioners and each potential landlord allowing the County to administer the Rapid Re-
Housing and Homelessness Prevention Program through Collier County's Emergency Solutions
Grant Program.
Meeting Date: 7/7/2015
Prepared By
Approved By
Name: AlonsoHailey
Title: Operations Analyst, Public Services Department
Date: 6/23/2015 2:09:23 PM
Name: MesaNancy
Title: Accountant, Public Services Department
Date: 6/23/2015 2:12:55 PM
Name: SantabarbaraGino
Title: Grants Coordinator, Public Services Department
Date: 6/23/2015 2:15:18 PM
Name: GrantKimberley
Title: Division Director - Cmnty & Human Svc, Public Services Department
Date: 6/23/2015 2:25:15 PM
Name: Joshua Thomas
Title: Grants Support Specialist, Grants Management Office
Date: 6/23/2015 2:31:10 PM
Name: CarnellSteve
Title: Department Head - Public Services, Public Services Department
Date: 6/23/2015 2:35:19 PM
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Name: BelpedioJennifer
Title: Assistant County Attorney, CAO General Services
Date: 6/23/2015 3:53:00 PM
Name: StanleyTherese
Title: Manager - Grants Compliance, Grants Management Office
Date: 6/25/2015 2:09:09 PM
Name: KlatzkowJeff
Title: County Attorney,
Date: 6/30/2015 10:36:02 AM
Name: OchsLeo
Title: County Manager, County Managers Office
Date: 6/30/2015 10:44:17 AM
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EMERGENCY SOLUTIONS GRANT
LANDLORD PAYMENT AGREEMENT
FOR TENANT BASED RENTAL ASSISTANCE
THIS AGREEMENT is entered into between Collier County Board of County Commissioners,
hereinafter referred to as the "agency ", (name of Landlord), (address), (phone), hereinafter
referred to as the "landlord ".
The undersigned landlord hereby agrees to the following conditions in order to receive landlord
payments from the agency under the Emergency Solutions Grant Program (ESG):
1. This agreement shall begin on and shall end upon 30 -days written
notification from either party to the other, or if funding for this program is no longer
available.
2. The agency agrees to provide the landlord with a list of names and contact information for all
agency personnel authorized to commit ESG funds. The landlord will only accept payment
commitment from authorized agency personnel. Changes (addition/deletions) to the
authorized personnel list must be approved in writing by an authorized agency representative.
3. The landlord agrees to provide agency with contact information for authorized CHS
representative to resolve a crisis and/or apply benefit commitment on the client's behalf.
4. The landlord agrees to provide agency with a copy of all leases and modifications or
amendments for each eligible ESG program participant.
5. The agency agrees to provide payments directly to the landlord on behalf of the eligible ESG
program participant and as long as the grantor agency and/or regulation does not prohibit
payment.
6. The landlord assures that no household receiving ESG assistance will be treated adversely
because of such assistance under applicable provisions of federal, state or local regulatory
requirements. During the term of this agreement, landlord agrees to give the agency a copy of
any notice to the program participant to vacate the housing unit, or any complaint used under
state or local law to commence an eviction action against the program participant.
7. The landlord assures that eligible households on whose behalf ESG assistance is received
will not be discriminated against.
8. The landlord understand that only eligible activities listed under 24 CFR 576.106, Short-term
and medium -term rental assistance, are to be paid with ESG funds.
9. The landlord understand that only costs of Short-term and medium -term rental assistance in
accordance with the terms of the ESG program are allowed. No charges that result from
illegal activities such as bad checks or meter tampering will be paid with ESG funds.
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10. The landlord understand that the ESG benefit amount must pay for the complete charges
owed by the ESG program participant and that acceptance of ESG benefit will be deemed as
Landlord's acknowledgement and acceptance has become current on any and all payments
due to landlord as a result of the ESG payment.
11. The landlord agrees to assist the agency in verifying the ESG program participant's
information and to make timely commitments to resolve any crisis situation. Subject to the
landlord's privacy requirements, the landlord agrees to provide the agency with the following
detailed ESG program participant information: (1) current amount owed (broken down by
month) (2) due date /eviction dates in formal eviction notice / 3 -day notice and (3) amount
necessary to resolve the situation.
12. In accordance with the Florida Local Government Prompt Payment Act, the agency agrees to
provide payment to the landlord as follows:
(a) Rental Arrears, Application Fees and/or Deposits: will be dispersed by the agency
within 60 days from the date of the agency's approval of the program participant's
eligibility if the rental assistance is a valid ESG program expenditure.
(b) Ongoing rental assistance: will be disbursed by the agency for eligible ESG recipients
in accordance with the rental agreement as issued by the landlord on behalf of the
program participant under the same terms and conditions (i.e., same payment due date,
grace period, and late penalty requirements).
(c) Payments beyond 60 days will require interest to be paid from non -ESG funds.
(d) Agency's promise to pay can only be issued after ESG participant has been certified as
Eligible under the ESG program.
13. This Landlord Agreement will be signed by agency and landlord's authorized representative.
Documentation authorizing authority must be provided from landlord.
14. If an ESG payment to the landlord cannot be applied to a ESG program participant's account,
the funds will be returned to the agency.
15. The landlord, with the exception of municipal providers, must be in "active" status with the
State of Florida: http: / /sunbiz.org/search.html. The landlord's name must also be verified
against the System for Award Management website at http: / /www.sam.gov. The agency
agrees to maintain documentation of verification that the business name of the landlord on
this agreement is the same as the legal business name on the State of Florida System for
Award Management website.
16. Agency does not assume any responsibility for, or liability to, any person injured as a result
of landlord's action or failure to act in connection with the implementation of this agreement
or as a result of any other action or failure to act by landlord.
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117 . i..aridiGrd IS rive the agent of agency slid tl'iiS agreement dGcS riGt create arij' relationship
between agency and any lender to landlord or any suppliers, employees, contractors or
subcontractors used by landlord in connection with this agreement.
18. Nothing in this agreement will be construed as creating any right of a program participant or
a third -party to enforce any provision of this agreement or to assess any claim against
agency, or landlord under this Rental Assistance Agreement.
IN WITNESS THEREOF, the parties hereto have caused this agreement to be executed by their
undersigned officials as duly authorized.
AGENCY
Collier County Government
Community and Human Services
3339 Tamiami Trail East, Su 211
Naples, FL 34112
Tim Nance, Chairman
Date:
LANDLORD
BY:
Typed or Printed Name
Date:
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