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Agenda 02/13/2018 Item #16D 702/13/2018 EXECUTIVE SUMMARY Recommendation to approve the reallocation of Sea Turtle Monitoring funds from General Fund 001 Operating Cost Center 178985 to Parks and Recreation Project Fund 119 Project 80377, and authorize the necessary Budget Amendments. OBJECTIVE: To segregate Sea Turtle Monitoring expenditures for potential reimbursement from Florida Department of Environmental Protection (FDEP). CONSIDERATIONS: Sea Turtle Monitoring is a permit requirement of beach renourishment. The Collier County Parks and Recreation Division (CCPRD) is an active participant in an ongoing statewide nesting sea turtle population study and is responsible for the monitoring of 23.7 miles of beach. FDEP has agreed to review Collier County’s expenditures related to the Sea Turtle Monitoring and potentially reimburse Collier County for a portion of the cost. Currently, Sea Turtle monitoring is performed by CCPRD staff. At the beginning of the fiscal year, a transfer is made from TDC - Beach Nourishment Fund 195 to General Fund 001 to cover Sea Turtle Monitoring expenditures. To account and track expenditures at the level of detail for potential reimbursement, the annual budget for Sea Turtle Monitoring within the General Fund 001 needs to be moved to the Parks and Recreation Project Fund 119. Use of a Project Fund will allow expenditures to be further tracked by activity (such as location) within the County’s financial system SAP. FISCAL IMPACT: Budget Amendments are needed to reallocate funds approved within the annual budget adoption in the amount of $176,500 from the General Fund 001 to the Parks and Recreation Project Fund 119, Project 80377. GROWTH MANAGEMENT IMPACT: There is no Growth Management impact. LEGAL CONSIDERATIONS: This item has been reviewed by the County Attorney, is approved as to form and legality, and requires majority vote for approval. -JAK RECOMMENDATION: To approve the necessary Budget Amendments to reallocate funds in the amount of $176,500. Prepared By: Matthew Catoe, Operations Analyst, Parks and Recreation Division ATTACHMENT(S) 1. BUDGET AMENDMENT (PDF) 16.D.7 Packet Pg. 769 02/13/2018 COLLIER COUNTY Board of County Commissioners Item Number: 16.D.7 Doc ID: 4572 Item Summary: Recommendation to approve the reallocation of Sea Turtle Monitoring funds from General Fund 001 Operating Cost Center 178985 to Parks and Recreation Project Fund 119 Project 80377, and authorize the necessary Budget Amendments. Meeting Date: 02/13/2018 Prepared by: Title: Operations Analyst – Parks & Recreation Name: Matthew Catoe 01/16/2018 10:06 AM Submitted by: Title: Division Director - Parks & Recreation – Parks & Recreation Name: Barry Williams 01/16/2018 10:06 AM Approved By: Review: Parks & Recreation Barry Williams Additional Reviewer Completed 01/16/2018 10:09 AM Parks & Recreation Ilonka Washburn Additional Reviewer Completed 01/16/2018 11:07 AM Operations & Veteran Services Sean Callahan Additional Reviewer Completed 01/16/2018 11:08 AM Public Services Department Todd Henry Level 1 Division Reviewer Completed 01/19/2018 2:45 PM Public Services Department Steve Carnell Level 2 Division Administrator Review Completed 01/20/2018 9:22 AM Grants Edmond Kushi Level 2 Grants Review Completed 01/22/2018 2:28 PM County Attorney's Office Jeffrey A. Klatzkow Level 3 County Attorney's Office Review Completed 01/24/2018 9:06 AM Office of Management and Budget Valerie Fleming Level 3 OMB Gatekeeper Review Completed 01/24/2018 10:56 AM Budget and Management Office Ed Finn Additional Reviewer Completed 02/02/2018 2:06 PM Grants Therese Stanley Additional Reviewer Completed 02/02/2018 4:34 PM County Manager's Office Nick Casalanguida Level 4 County Manager Review Completed 02/03/2018 6:55 PM Board of County Commissioners MaryJo Brock Meeting Pending 02/13/2018 9:00 AM 16.D.7 Packet Pg. 770 BUDGET AMENDMENT REQUEST For Budget/Finance Use Only BA# JE # BAR# APH Date 001 General Fund Fund No.Fund Description (type on line above) Date Prepared:12/13/2017 (Attach Executive Summary) Approved by BCC on: Item No. Expense Budget Detail Fund Center Title:Sea Turtle Monitoring Fund Center No.:178985 Funded Program (Project) Title: 5-digit Fd Prog #: (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease) Budget Budget 178985 512100 REGULAR SALARIES (117,446.00) 117,446.00 - 178985 512600 ER 457 (650.00) 650.00 - 178985 515000 VACATION SELL BACK (1,576.00) 1,576.00 - 178985 519100 RESERVE FOR SALARY (4,205.00) 4,205.00 - 178985 521100 SOCIAL SECURITY MATC (9,415.00) 9,415.00 - 178985 522100 RETIREMENT REGULAR (10,296.00) 10,296.00 - 178985 523150 HEALTH INSURANCE (23,842.00) 23,842.00 - 178985 523152 DENTAL INSURANCE (892.00) 892.00 - 178985 523153 SHORT TERM DISABILIT (164.00) 164.00 - 178985 523154 LONG TERM DISABILITY (346.00) 346.00 - 178985 523160 LIFE INSURANCE (342.00) 342.00 - 178985 524100 WORKERS COMPENSATIO (2,226.00) 2,226.00 - 178985 634207 IT CAP ALLOCAT (600.00) 600.00 - 178985 643210 IT OFFICE AUTOMATION (4,500.00) 4,500.00 - - Net Change to Budget (176,500.00)$ Expense Budget Detail Fund Center Title:Interfund Transfer - Board Fund Center No.:929010 Funded Program (Project) Title: 5-digit Fd Prog #: (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease) Budget Budget 929010 911190 TRANS TO 119 PARKS AND REC 10,000.00 10,000.00 Net Change to Budget 10,000.00$ Revenue Budget Detail 16.D.7.a Packet Pg. 771 Attachment: BUDGET AMENDMENT (4572 : Sea Turtle Monitoring) Fund Center Title:Interfund Transfer - Board Fund Center No.:929010 Funded Program (Project) Title: 5-digit Fd Prog #: (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease) Budget Budget 929010 481195 TRANS FRM 195 TDC BE (166,500.00) (166,500.00) (333,000.00) Net Change to Budget (166,500.00)$ EXPLANATION Why are funds needed? (type below) Where are funds available? (type below) REVIEW PROCESS Cost Center Director*:Date Division Administrator*:Date Budget Department:Date Agency Manager Date Finance Department:Date Clerk to the Board Admin:Date Inputted by:Date BA number (SAP) If this is uploaded into Novus with an Executive Summary, no signatures are required from the Cost Center Director or Division Administer. If this is uploaded into Novus, please do NOT sent a paper copy of the Budget Amendment to the Office of Management and Budget office, OMB will download all budget amendments from Novus and will process after the BCC meeting. I:\ Forms\ County Forms\ Budget\ Budget Amendment Form.xls (excel format) To segregate Sea Turtle Monitoring expenditures for potential reimbursement from Florida Department of Environmental Protections Local funding is provided by Fund 195 TDC BE & Fund 001 General Fund 16.D.7.a Packet Pg. 772 Attachment: BUDGET AMENDMENT (4572 : Sea Turtle Monitoring) BUDGET AMENDMENT REQUEST For Budget/Finance Use Only BA# JE # BAR# APH Date 119 PARKS AND REC GRANT Fund No.Fund Description (type on line above) Date Prepared:12/13/2017 (Attach Executive Summary) Approved by BCC on: Item No. Expense Budget Detail Fund Center Title:PARKS AND REC GRANT Fund Center No.:156337 Funded Program (Project) Title:Sea Turtle Monitoring 5-digit Fd Prog #:80377 (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease) Budget Budget 156337 80377 512100 REGULAR SALARIES 117,446.00 117,446.00 156337 80377 512600 ER 457 650.00 650.00 156337 80377 515000 VACATION SELL BACK 1,576.00 1,576.00 156337 80377 519100 RESERVE FOR SALARY 4,205.00 4,205.00 156337 80377 521100 SOCIAL SECURITY MATC 9,415.00 9,415.00 156337 80377 522100 RETIREMENT REGULAR 10,296.00 10,296.00 156337 80377 523150 HEALTH INSURANCE 23,842.00 23,842.00 156337 80377 523152 DENTAL INSURANCE 892.00 892.00 156337 80377 523153 SHORT TERM DISABILIT 164.00 164.00 156337 80377 523154 LONG TERM DISABILITY 346.00 346.00 156337 80377 523160 LIFE INSURANCE 342.00 342.00 156337 80377 524100 WORKERS COMPENSATIO 2,226.00 2,226.00 156337 80377 634207 IT CAP ALLOCAT 600.00 600.00 156337 80377 643210 IT OFFICE AUTOMATION 4,500.00 4,500.00 - Net Change to Budget 176,500.00$ Revenue Budget Detail Fund Center Title:Interfund Transfer - Board Fund Center No.:929010 Funded Program (Project) Title: 5-digit Fd Prog #:99119 (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease) Budget Budget 929010 99119 481195 TRANS FRM 195 TDC BE 166,500.00 - 166,500.00 929010 99119 481001 TRANS FRM 001 GEN FD 10,000.00 10,000.00 Net Change to Budget 176,500.00$ EXPLANATION Why are funds needed? (type below) 16.D.7.a Packet Pg. 773 Attachment: BUDGET AMENDMENT (4572 : Sea Turtle Monitoring) Where are funds available? (type below) REVIEW PROCESS Cost Center Director*:Date Division Administrator*:Date Budget Department:Date Agency Manager Date Finance Department:Date Clerk to the Board Admin:Date Inputted by:Date BA number (SAP) If this is uploaded into Novus with an Executive Summary, no signatures are required from the Cost Center Director or Division Administer. If this is uploaded into Novus, please do NOT sent a paper copy of the Budget Amendment to the Office of Management and Budget office, OMB will download all budget amendments from Novus and will process after the BCC meeting. I:\ Forms\ County Forms\ Budget\ Budget Amendment Form.xls (excel format) To segregate Sea Turtle Monitoring expenditures for potential reimbursement from Florida Department of Environmental Protections Local funding is provided by Fund 195 TDC BE & Fund 001 General Fund 16.D.7.a Packet Pg. 774 Attachment: BUDGET AMENDMENT (4572 : Sea Turtle Monitoring) BUDGET AMENDMENT REQUEST For Budget/Finance Use Only BA# JE # BAR# APH Date 195 TDC BEACH RENOUR Fund No.Fund Description (type on line above) Date Prepared:12/13/2017 (Attach Executive Summary) Approved by BCC on: Item No. Expense Budget Detail Fund Center Title:Interfund Transfer - Board Fund Center No.:929010 Funded Program (Project) Title:Fund 195 Res/Xfers 5-digit Fd Prog #:99195 (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease) Budget Budget 929010 99195 910010 TRANS TO 001 GEN FD (166,500.00) 166,500.00 - - Net Change to Budget (166,500.00)$ Expense Budget Detail Fund Center Title:Interfund Transfer - Board Fund Center No.:929010 Funded Program (Project) Title:Fund 195 Res/Xfers 5-digit Fd Prog #:99195 (only one Fund Center/Funded Program should be entered into this section. If amendment is for Funded Program, must enter Fund Center info) Fund Funded Commit Commitment Item Increase Current Revised Center Program Item Description (Decrease) Budget Budget 929010 99195 911190 TRANS TO 119 PARKS AND REC 166,500.00 166,500.00 - Net Change to Budget 166,500.00$ EXPLANATION Why are funds needed? (type below) Where are funds available? (type below) REVIEW PROCESS To segregate Sea Turtle Monitoring expenditures for potential reimbursement from Florida Department of Environmental Protections Local funding is provided by Fund 195 TDC BE & Fund 001 General Fund 16.D.7.a Packet Pg. 775 Attachment: BUDGET AMENDMENT (4572 : Sea Turtle Monitoring) Cost Center Director*:Date Division Administrator*:Date Budget Department:Date Agency Manager Date Finance Department:Date Clerk to the Board Admin:Date Inputted by:Date BA number (SAP) If this is uploaded into Novus with an Executive Summary, no signatures are required from the Cost Center Director or Division Administer. If this is uploaded into Novus, please do NOT sent a paper copy of the Budget Amendment to the Office of Management and Budget office, OMB will download all budget amendments from Novus and will process after the BCC meeting. I:\ Forms\ County Forms\ Budget\ Budget Amendment Form.xls (excel format) 16.D.7.a Packet Pg. 776 Attachment: BUDGET AMENDMENT (4572 : Sea Turtle Monitoring)